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Home My WebLink AboutAgenda Packet - LB - 2011.04.12 :'►URLINGAME PUBLIC LIBRARY UURLINGAMEj Board of Trustees AgendaApril 12, 2011—5.30pm -Revised480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for February 15,2011 Approval IV. CORRESPONDENCE AND INFORMATION A. Library Statistics for March 2011 Information B. Outreach Program Acknowledge V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion B. Foundation Report VII. UNFINISHED BUSINESS A. Julia M. Farrell Fund Information/Discussion B. Size of Collection for Millennium Project Information/Discussion VIII. NEW BUSINESS A. Possible Addition of Extra Day Over Christmas Holidays Discussion (Exhibit A) IX. ANNOUNCEMENTS X. ADJOURNMENT rt Adjourn Any writings or documents provi&�4 to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURUMOAME . Library Board of Trustees Minutes March 15, 2011 I. Call to Order President Griffith called the meeting to order at 5:30pm.. Il. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack, Lisa Rosenthal, Sandy Towle Staff Present: Pat Harding,City Librarian Sidney Poland: Recorder III. Trustee Board Minutes February 15, 2011 The February 15, 2011 minutes were approved as written. M/S/C (Towle/Corcoran) , IV. Correspondence and Information A. Library Statistics Branch circulation increased from 5,540 in February 2010 to 5,596 2011. This is an increase of 1.01% which can partially be contributed to the Friday,opening January 7, 2011. Overdrive will be included in future monthly statistics: V. =a From the Floor (Public Comments No one from the public attended. VI. Re-ports A. City Librarian's Report - Highlights 1. RFID and Millennium Projects - RFID tagging has been moved up to May. Managers and key staff will determine the size of the collection for,the Millennium Project after the -current collection has been measured in linear feet. 2. City Budget - At the March 2, 2011 Budget Study Session, Council made the recommendation to maintain a forecast of 2% revenue growth each fiscal year based on the average 1.9% revenue growth in the last 10 years. The City Librarian attached a schedule entitled-Forecast of General Fund Expenditures to her report. 480 Primrose Road Burlingame•California 940io-4o83 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library B. Library Foundation '"1 L' Goals and Strategies Retreat - Susan May and the retreat participants are in,the process of compiling the ideas and results of their discussion regarding,Foundation goals, how to measure their accomplishments and the role of the Foundation in the community for the next 3-5 years. 2. Book and Author Luncheon - Invitations will be sent out March 18th. VII. Unfinished Business A. Scope of Work Agreement for Tapestry Cleaning The Trustees approved the proposal of Margaret Geiss Mooney to vacuum and clean the 4 tapestries that currently hang'in the library and authorized the sum of$2,500 from the copier account to fund this project. M/S/C (McCormack/Towle) B. Julia M. Farrell Fund David Burnce, fund manager for Julia M. Farrell Fund, advised the City. Librarian that the issue of the fund spending rate being equal to the annual distribution to the Library has also surfaced with other non- profit funds. The current situation is that all fund spending rates in this category are being-reviewed. The Trustees requested that Pat Harding continue to communicate with the fund manager. C. Discussion Items for Joint Meeting with City Council March 31, 2011 The Trustees plan to focus on the'role of the Library in the Community, new projects and programs and the success of the Easton Campaign.- VIII. New Business A: Fund Request for Portable Technology Lab Pat gave a demonstration to the-Trustees on,the portable technology lab which was funded by the Foundation. The laptop-storage cart has a wireless printer and 7 laptops with a holding capacity for, 15 laptops. Pat asked the Trustees to fund an additional 8 laptops at a cost of$9,000. The additional laptops will allow the library to offer computer classes for 14 individuals with one laptop for the instructor. The Trustees approved -the City Librarian's request to purchase 8 additional computers to fully equip the portable computer lab using funds from the copier account. M/S/C.(McCormack/Towle) B. Change of April 19, 2011 Meeting Date The Trustees approved the change of the April meeting date to April 12, 2011. M/S/C (Towle/Rosenthal) Library Board of Trustee Minutes March 15,2011 2 IX. Adjournment The meeting was adjourned at 6:30pm M/S/C (Corcoran/McCormack) The next meeting of the Library Trustees will be held April_ 12, 2011 in the Library Conference Room at 5:30pm. Respectfully Submitted, Pat Harding City Librarian Library Board of Trustee Minutes March 15,2011 3 BURLINGAME PUBLIC LIBRARY STATISTICS Month: March Year: 2011 :i � Borrowers e , orouh a Tata ift Adult Patrons 18,439 3,091 011 21,530 Juvenile Patrons 5,7521[ 1,545 0 7,297 Others 188 7 2,227 2,246 Total �ered7T ,+ "' 649 2,22? 31,E73 Borrowers Circ+alat a Cir+ # x� a r went Change Main 55,686 57,562 Branch 7,124 6,360 12.019/6 TOW IE 621,810 63,92 Lt4% Self Check Usage ITots ; tema lieent of Initial Check'0ats Main 31,886 799/6 Branch 3,617 66% fiotat 35, fl3 Online Renewals 'Total It ms, Pftcent of Total Renewals Main 12,112 76% Branch 1,210 72% Total 13,322 Gate, Countoay A�remge per dap Main 36,180 1,167 Branch 4,710 175 TotalIF40,890 1, Internet Usage, 7 ons Main Adult 7,432 Main Childrens' 91 Branch 558 WContentfftftj poerx toad of Sessions B- textt 'Total'I)ownloads or Sewdwm Overdrive: 15ebooks; 28 audio-ebooks Safari: 158. df files Freegal Music: 497 songs downloaded Databases: 2515 sessions IF- BPL Website: 15,536 visits to homepage TOW Items Added to Alec ion + I3a ar hi 1, 0 Totatl Number Oe tre whit*0erials IIe iresed 27 BURLINGAME PUBLIC LIBRARY STATISTICS Month: March Year: 2011 Community Room Usage Number of Meetings [7�Attenda Public Meetings 6 135 Library Meetings 1 15 Library Adult Programs 3 160 City Meetings 7 191 Foundation Meetings 211 21 Total $22 Conference Room IF- Book Club Adult Jfli 15 Foundation Meetings 4 30 Library Trustees 1 7 Library Staff Meeting 12 70 Public Meeting 2 20 Total 20 142 Children's and Young Adult Programs--Main Number Attendance Story Times 161 1,036 Class Visits (Elementary) 0 School Outreach p Total Class Visits 0 Special Programs Jon Scieszka Author Event 113 Teen SAT Program 17 SAT Follow-up 26 Total 1,192 BURLINGAME PUBLIC LIBRARY STATISTICS Month: March Year: 2011 l�sto atory Tim**Vicepecial p9rgratut' xxxber ttenda i Story Times 1011 408 Visits elements 2=1 75 0 School Outreach 0 IF Total Class Visits 0 Special Programs 0 Totals 13 Study Room March 2011 At Total: 33 BPI. -yin Circulation / P� - 1 of 2 Gmail Calendar Documents Photos Reader Web more- barrymlls1@gmaii.com - Coo g(e dOCS BPL Main Circulation Anyone with the link Saved seconds ago Saved Share File Edit View Insert Format Form Tools Help Chart .Edit chart...I Publish chart Save image I Delete chart BPL Main Circ by Month 2009 vs. 2010 vs. 2011 60,000 2009 02010 56,000 2011 52,000 48,000 44,000 January March May July September November February April June August October December Sheet1 Chartl El 1 https://spreadsheetsO.google.com/ccc?authkey=CO_Hg-EN&hl=en&key=tuF7GY2yuQHiNoHWuV zhebg&hl=en&authkey=CO... 4/7/2011 Ear,.-.,Circulation � � e 1 of 2 Gmail Calendar Documents Photos Reader Web more- barrymlls1@gmail.com- Goo8le dOCS Easton Circulation Anyone with the link Saved seconds ago Saved Share File Edit View Insert Format Form Tools Help I barrymlls1 is viewing Chart Edit chart...I Publish chart Save image !Delete chart Easton Branch Circ by Month 2009 vs. 2010 vs 2011 8,000 02009 02010 7,000 - 92011 6,000 5,000 4,000 January March May July September November February April June August October December Sheet1 Chart1 httns:HsnreadsheetsO.izooizle.com/ccc?authkev=CPY45bsE&hl=en&key—tl8 ps8gAY2Q6m-i1Gj_Ouw&hl=en&authkey=CPy45bsE 4/7/2011 k � a � r � � �� a �� `� x �� F� �� , � � � � � � � � � � �� }flj �� a� � � � � � �� d � �� ! > > � BURUMOANE : City Librarian Report April 12, 2011 Portable Technology Lab The CET (Computer Education Training) classes will be held twice a month. The classes for the public will start on May 12 with an Introduction to computers and the Internet. The May 26th class will be an,introduction to Microsoft Word. We will be adding classes for library databases and the library catalog. We are also planning to use the lab for jobs classes and staff training. The CET group is currently organizing staff training on Microsoft 2010. Millennium Project . As part of the Millennium Project, Wayne Gehrke from Group 4 has asked us to count the linear feet of library materials in each of the collections. We have just finished the count of the collection and the library managers and Collection Development staff have gone through each of the collections and determined what the size of the collection will be when the Millennium Project is'implemented. Group 4 is beginning to prepare the summary. program of the proposed changes and will integrate the shelving/collection information. They will put the information from the January Workshop in art Appendix and we should have a draft summary of goals and needs for-the project by the end of April. Plan options for the project should be completed by late June or earlyJuly. City Budget The Budget Study Session will be held in the Lane Room on May 25th at 6pm. The library's budget will be reviewed by Council member Cathy Baylock. Budget requests that differ from last year: • $186,000—book budget • 3 Capital Outlay,requests: 1. Replace the projector in the Lane Room and reprogram controls - $12,000 2. Upgrades to our website— City is picking up most of the cost out of the admin budget and the library is requesting $1,150 for a small image rotation on the home pagel 3. 4 Early Literacy computers for the Children's Room —3 English only and 1 Bilingual Spanish/English. 1 480 Primrose Road•Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library RFID(Radio Frequency Identification) The RFID tagging is still scheduled to begin at BPL in late May 2011. Redwood Shores and Foster City Libraries have been tagged. We have ordered the equipment for the project and are working with Bob Schmidt from Ross McDonald Company to retrofit the tops of the cabinets to accommodate the new scanners. Eureka Grant As part of the Eureka Institute Grant from the California State Library we have-purchased a Universal Flat/Tilt Wall Mount 55"-68" Display for the Teen Room. This will allow us to advertise our programs, computer classes and book info (reviews, author events, etc.).for teens. Technology Petting Zoo The Technology Petting Zoo held on March 14"'was a big success. We had about 30 staff and Audrey attend the morning session and about 25 members of the public attend the afternoon session. I've had several positive comments from staff about the outcome of the Petting Zoo including "I fixed the fax machine this morning; my experience at the Petting Zoo made me feel confident that I could do it." National Volunteer Week National Volunteer Week is April 10—April 16. We currently have 21 adult volunteers and 12 teen volunteers, not including Library Foundation Board and Library Trustee members. They do a variety of tasks including but not limited to: cleaning discs, dusting shelves, bringing books to our homebound patrons in their own homes and nursing homes, helping with programs, and helping with Foundation projects and events including,the ongoing Book Sale! During the week of April-10 we are going to invite our volunteers to stop by the library for some tea and goodies and appreciation. We couldn't do it without all of our volunteers including the Burlingame Library Foundation and Library Board of Trustees. Upcoming Dates: April 10 Children's Puppet Show by Chuck Ashton: The Ogre Who Built a Bridge April 11 Strategic Career Change Presented by Ron Visconti of Phase2Careers—6:30pm April 12 Board of Trustees Meeting —5:30pm April 14- 17 Foundation Spring Book Sale April 28 Before it was Hillsborough Lecture by SaHy Meakin, Carolands' Gatehouse Chair, Hillsborough Centennial Committee. Presented by the Burlingame Historical Society—7:00pm April 9 & 12 Free SAT/ACT Combo Practice Tests—Saturday, April 9 11 am-3pm. Follow-up: -Tuesday, April 12 6pm-7pm. May 12 Computer Education Training — Introduction to Computers and the Internet— 6:30-8:30pm May 17 Board of Trustees Meeting —5:30 May 25 City Council Budget Study Session in the Lane Community Room —6pm r 3 - Burlingame Public Library Revised Holiday Closures 2009-2010 Holiday Closure Days Days Closed Independence Day Fri, July 3; Sat, July 4; Sun, July 5 3 days Labor Day Sun, Sep 6, Mon, Sep 7 2 days Columbus Day Mon, Oct 12 1 day Veteran's Day Wed, Nov 11 1 day Thanksgiving Wed, Nov 25, Close 5 PM Thu, Nov 26; Fri, Nov 27 2 days Christmas Thu, Dec 24; Fri, Dec 25, Sat, Dec 26, Sun, Dec 27 4 days New Years Thu, Dec 31; Fri, Jan 1; Sat, Jan 2; Sun, Jan 3 4 days Martin Luther King, Jr. Sun, Jan 17; Mon, Jan 18 2 days President's Day Sun, Feb 14; Mon, Feb 15 2 days Sunday Closure Sun, Apr 4 1 day Memorial Day Sat, May 29; Sun, May 30; Mon, May 31 3 days Note: J Due to Budget constraints, the Board of Trustees approved the above schedule which closes the Burlingame libraries an additional 8 days per year. The libraries will be closed 25 days instead of 17 days for fiscal year 2009-2010. Revised July 20, 2009 Library Holidays FY July 1, 2010 -June 30, 2011 Days Closed Holiday Closure Days 3 days Sat, July 3; Sun, July 4; Mon, July 5 Independence Day 2 days Sun, Sep 5; Mon, Sep 6 Labor Day 1 day Oct 11n, Columbus Day Mo1 day Veteran's Day Thurs, Nov 11' Thanksgiving Wed, Nov 24, Close 5 PM; Thurs 8v Fri 2 days Thurs, Dec 23; Fri, Dec 24; Sat, Dec 25; 4 days Christmas Sunday, Dec 261 New Year's Thurs, Dec 30; Fri, Dec 31;�2011an 1; 3 days Open on Sunday, January JMartin Luther King Jr Sun, Jan 16; Mon, Jan 17 2 days President's Day Sun, Feb 20; Mon, Feb 21 2 days 1 day Spring Holiday Sun, April 24 s Memorial Day Sat, May 28; Sun, May 29; Mon, May 30 3 days 24 days Total Days Library Holidays �-' FY July 1, 2011 -June 30, 2012 Independence Day Mon, July 4 1 day Labor Day Sun, Sept 4; Mon, Sept 5 2 days Columbus Day Mon, Oct 10 1 day Veterans Day Friday, Nov 11 1 day Thanksgiving Thurs, Nov 24; Fri, Nov 25 2 days Christmas Sat, Dec 24; Sun, Dec 25, Mon, Dec 26 3 days 2012 New Years Sat, Dec 31; Sun, Jan 1; Mon, Jan 2 3 days Martin Luther King Sun, Jan 15, Mon, Jan 16 2 days President's Day Sun, Feb 19, Mon, Feb 20 2 days Spring Holiday Sunday, April 8 1 day Memorial Day Sun, May 27, Mon, May 28 2 days Total Days 20 days