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Home My WebLink AboutAgenda Packet - LB - 2011.02.15 URLINGAME PUBLIC LIBRARY UBOURLINGAMEj Board of Trustees AgendaFebruary 15, 2011—5.30pm480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for January 18,2011 Approval IV. CORRESPONDENCE AND INFORMATION A. Library Circulation Statistics for January 2011 Information B. Duncan Fund Statement 10/1/10-12/31/10 C. Duncan Fund &Julia M. Farrell Memorial Fund Summary V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information/Discussion 1. Exhibit A Millennium Workshop Vision 2. Exhibit B Millennium Workshop Attendance List B. Foundation Report TII. UNFINISHED BUSINESS A. City Council Meeting with Trustees March 21, 20116:00pm Discussion VIII. NEW BUSINESS A. The Patricia M. Bergsing Trust Information/Discussion IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURLINGAME Library Board of Trustees Minutes January 16, 2011 I. Call to Order President Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Deborah Griffith, Katie McCormack, Lisa Rosenthal, Sandy Towle Trustee Absent: Betsy Corcoran Staff Present: Pat Harding, City Librarian Sidney Poland: Recorder III. Trustee Board Minutes November 16 2010 The Trustees unanimously approved the November 16, 2010 Board of Trustee Minutes. M/S/C (McCormack/Towle) - IV. Correspondence and Information Library Statistics The Trustees preferred the Circulation graph that Barry prepared from Google docs. Trustee Rosenthal noted that the worksheet prepared by Sidney showing the actual numbers for circulation comparisons, programs etc. is a useful backup tool to the graph. V. From the Floor (Public Comments) No one from the public attended. VI. Re.torts A. City Librarian's Report 1. Librarian I Interviews -Interviews for the Librarian I fulltime position, that was vacated when Dan Alvarez retired, will be held on January 20th. Jim Cannon, Susan Goetz and Roslyn Douglas will serve on the interview panel. The position is scheduled to be filled by February 1, 2011. 2. Millennium Update - Tours of 3 libraries Walnut Creek, Milpitas and Mountain View to view their implementation of RFID and sorting equipment will take place on Friday January 28th. Trustees, Foundation Directors and Library Managers will participate. Wayne Gehrke and Andrea Wills of Group 4"will be the facilitators at the Millennium workshop to be held in the Lane Room on Saturday the 29th. Jim Michalko of OCLA will be the guest speaker. This workshop is open to Trustees, Foundation Directors, Library Managers, Teen Volunteers, and interested members of the public. 48o Primrose Road Burlingame•California 940ro-4083 Phone(650)558-7474'Fax(650)342-6295'www.buAingame.org/library _ ` t 3. Group Study Room -The study room will be open for patron use during library open hours for a two hour period; students will have priority for room usage during the hours from 3:00-& 7:00pm . , 4. Grant Writing-Amy wrote a grant to the Eureka Institute for a mobile smart board and projector and received a positive response; Brad McCulley is writing a grant to the Atkinson Foundation. Trustee McCormack volunteered to assist in reviewing any grant proposals that staff might be pursuing. B. Foundation Report 1. Members and Officers for 2011- Nancy Rausch and Jean Chiang were elected to serve on the Foundation Board of Directors for a term of two years. Officers for the year 2011 are as follows: Susan May President Michael Ma Vice President Stephen Hamilton Treasurer Audrey Bcjack Secretary 2. Book and Author Luncheon -Jack Bowen author of If you Can Read This: the Philosophy of Bumper Stickers, and Adam Haslett author Adam Haslett who wrote a series of short stories entitled Union Atlantic have accepted the Foundation's invitations to speak at the annual Book and Author Luncheon. There is a possibility that Michael Krasny will be able to be participate in the event. VII. Unfinished Business A. Employee Achievement Event The event will be held this Sunday, January 23rd at the Doubletree Hotel. Approximately 90 guests will attend. B. Proposed Library Holiday Schedule The Trustees unanimously passed the motion to approve the Revised Library Holiday Schedule dated January 11, 2011. M/S/C (McCormack/Rosenthal) C. Easton Update City Manager, Jim Nantell, advised the City Librarian that since the Easton Campaign reached its goal, the campaign is now concluded. In the future,_' donations made specifically for Easton will be managed by the Foundation. VIII. New Business 0 A. Attendance Correction The Trustees approved the corrected attendance record of Trustee McCormack. M/S/C (Griffith/Towle) B. Tapestries Cleaning and Repair , The Trustees agreed to move this item to the February agenda. C. City Council Meeting with Trustees March 21, 2011 6:00pm The Trustees agreed to move this item to the February agenda for further discussion. Library Board of Trustee Minutes January 18,2011 2 D. Draft of Library Goals 2011 The Library goals were discussed and suggestions were made to prioritize the goals by placing new goals at the beginning of the document followed by the on-going goals. E. Staff Holiday Lunch The Trustees moved to approve the expenditure of$300 from the Staff Recognition Account to pay for the staff holiday luncheon and to replenish this account with $1,000 from the Trustees Special Fund for future needs of staff. M/S/C (McCormack/Rosenthal) IX. Adjournment The meeting was adjourned at 7:00pm M/S/C (McCormack/Rosenthal) The next meeting of the Library Trustees will be held February 15, 2011 in the Library Conference Room at 5:30pm. Respectfully Submitted, Pat Harding City Librarian Library Board of Trustee Minutes January 18,2011 3 15 February 2011 TO: Burlingame Library Board of Trustees FROM: Elizabeth Corcoran RE: Data After reviewing with Library staff the statistics we collect as well as participating in the library tours and brainstorming for the Library's"Millenium" project, I would like to make some recommendations on the kind of monthly data that might be useful to share with the board. First: there are many factors that nudge our circulation numbers either up or down. It seems unlikely we can tease out the specifics simply by tracking the data. Libraries note that among the factors that contribute are: • Number of days (hours) the library is open • Number of new materials recently purchased • The types of materials purchased (current bestsellers,AV materials, etc) • How easily patrons can find the most coveted materials • The weather; the economy; other unknows. Second: our tours of libraries and the Milennium project itself makes it clear that libraries are evolving from treasury troves of books (and other physical materials) into: meeting spots for communities, intellectual resource centers; centers of digital competence and resources. To that end, I'd suggest there are several numbers that it would make sense for us to watch every month.These numbers are relevant for both the Main branch of the Library as well as Easton. It would be great to present these in graphical form. 1. CIRCULATION: What materials are in demand? a. Books b. AV materials c. "other"-e-books, freegal 2. PEOPLE TRAFFIC:Are we a community center? a. Door traffic b. Attendees at meeting(adults/children) 3. DIGITAL RESOURCES: a. Internet usage (using library computers) measured in minutes? b. Wifi usage? (Or number of patrons bringing their own computers?) BURLINGAME PUBLIC LIBRARY STATISTICS Month: January Year: 2011 Burlingame Registered Burlingame Iiillaborough Other Total Borrowers 11 1 Adult Patrons IF 18,283 3,080 0 21,363 Juvenile Patrons E 5,1?2 1,538 01 7,250 Others IF 190 7F 2,200 11 2,397 Total Registered Borrowers 24,185 4,625 29200 31,410 Circulation Total Circulation Previous Year Percent Change Main IE 53,7811 55,645 Branch 6,185 5,546 11.52% Total 59,966 +61.,191 -2. Self Check Usage Total Items I Percent of Initial Cheek Outs Main 30,951 79% Branch 3,203 66% Total 34454 Online Renewals Tanta 'Items Percent of Total Renewals Main 11,677 78% Branch 981 72% Total 12,65811 Gate Count I Average per dap Main 33,472 1,196 Branch * 4,188 175 Total 3? 0 1,3?1 Note: Branch open on Fridays beginning 1/7/11 Internet Usage Total User Sessions Main Adult 6,900 Main Childrens' 54 Branch 512 Grand Total 7� E-Content Total Downloads or Sessions E-books and E-Audio Books 339 Freegal Music N/A Databases 383 BPL Website 13,198 `(Total Items Added to Collet#ion Maio Branch 1,547 (Books, paperbacks, Audio books DVDs Total Number Outreach aerials ll�l� d Magazines) 215 BURLINGAME PUBLIC LIBRARY STATISTICS Month: January Year: 2011 Community Room Usage Number of Meetings Attendance Public Meetings __771 270 Library Meetings :44:]j 119 Library Adult Programs 1 25 City Meetings N/A Total 12 414 Conference Room Book Club Adult 1 15 Neighborhood Network 21111 Library Staff Meeting 5 35 Foundation Meetings 3 40 Trustee Meetings 1 6 Total 12 L 107 Children's and Young Adult Programs--Main Number Attendance Story Times 13 755 Class Visits (Elementary) 4 175 School Outreach N/A Total Class Visits 4 175 Special Programs Poet-Tree and Pizza 170 Paws for Tales 26 BCE Read-a-thon Kickoff 38 Total Special Programs 4 234 Total Children's Activities 25 1,164 Easton Story Times & Special Programs IF Number Attendance Story Times 8 209 Class Visits (elementary) 1 38 School Outreach Total Class Visits 1 3S Special Programs N/A Totals Children's Activities 10 247 Easton Circulation Pale 1 of 2 Gmail Calendar Documents Photos Reader Web more ♦ barrymllsl@gmall.com I Settings ♦ I Sign out Google dOCS Easton Circulation Anyone with the link Saved seconds ago Saved Share File Edit View Insert Format Form Tools Help Chart Edit chart... Publish chart Save image ij Delete chart Easton Branch Circ by Month 2009 vs. 2010 vs 2011 7,000 �2009 2010 6,400 2011 5,800 5,200 4,600 January March May July September November February April June August October December Sheet1 Chart1 r� https:HspreadsheetsO.google.com/ccc?authkey=CPy45bsE&hl=en&key=tl8_ps8gAY2Q6m-ilGj_Ouw&hl=en&authkey=CPy45bsE 2/9/2011 BPL Dain Circulation- Google Docs Pe 1 of 2 Gmail Calendar Documents Photos Reader Web more ♦ barrymllsl@gmaii.com I Settings ♦ I Sign out C,OOJJC dOCS BPL Main Circulation Anyone with the link Saved seconds ago Saved Share File Edit View Insert Format Form Tools Help barrymlls1 is viewing Chart Edit chart... Publish chart Save image Delete chart BPL Main Circ by Month 2009 vs. 2010 vs. 2011 60,000 � 2009 2010 56,000 2011 52,000 48,000 44,000 in January March May July September November February April June August October December Sheet1 Chart1 https:HspreadsheetsO.google.com/ccc?key--tuF7GY2yuQHiNoHWuVzhebg&authkey=CO_Hg-EN 2/9/2011 Information Stats January 2011 Usage Notes Safari (not downloadable, 112 (33%) but as a readable.pdf) Overdrive a-books 91 (26.84%) — 339 total e-content Overdrive audio 136 (40.41%) Ancestry 125 BPL Website 13,198 NextReads(new subscribers) 30 Novelist 8 PowerSpeak ( 8 Ref JSA 28 Tutor.com 54 Total: 13,787 � 13,787 SILICON communitys- u A L L E Y l foundation AMNAurMAV13.sv PACT, UCOIwnes Statement Period October 1,2010 through December 31,2010 Fund Name Fund Number Roger and Jean Hunt Duncan Fund 1012 Philanthropy Manager: Michelle Fries 650.450.5504 mdfries@siliconvalleycf.org Statement Questions: Kia Sullivan 650.450.5448 kcsullivan@siliconvalleycf.org Important Information from Silicon Valley Community Foundation If you have any questions about your statement please contact Kia Sullivan. For any other questions about the fund you advise please contact your philanthropy manager listed above. Fund Activity Statement Period Y-T-D Beginning Balance $ 1,068,604.63 $ 1,012,033.20 Investment Returns Endowment Pool 82,583.33 142,945.83 Grants Authorized 0.00 0.00 Interfund Grants 0.00 0.00 Support Fees (1,329.13) (5,120.20) Other Expenses 0.00 0.00 Ending Balance $ 1,149,858.83 $ 1,149,858.83 Fund Assets Investment Pools Target% Endowment Pool 100.00% 1,149,858.83 Assets to be Invested 0.00 Illiquid Assets 0.00 Receivables 0.00 Securities Being Liquidated 0.00 Total Fund Assets $1,149,858.83 Restricted Balance Permanently/Temporarily Restricted Assets 555,584.12 Total Restricted Balance $555,584.12 Balance Available for Grants $336,606.00 L SILICONcommunity" VA L L E Y ( foundation saNAMTFrJAWnWFTACTARAMI NTIF,S Statement Period October 1,2010 through December 31,2010 Fund Name Fund Number Roger and Jean Hunt Duncan Fund 1012 Investment Performance Quarter Y-T-D One Year Three Year Five Year Fund Returns 7.75% 14.37% 14.37% 0.68% 4.98% This Fund's Benchmark 0.00% 0.00% 0.00% 0.00% 0.00% About your Fund Statement GIFTS: Contributions/donations made to your fund. GAIN(LOSS)ON GIFTED ASSET: Difference in the value of property when donated and the value when liquidated. INTERFUND GIFTS: Transfers to your fund from another fund at Silicon Valley Community Foundation. OTHER ADDITIONS: Deposits to your fund that do not represent a gift,i.e.partnership income,dividends/interest earned on gifted securities,other assets recieved in exchange for goods or services. INVESTMENT RETURNS: Reflects the total return in the investment pool,net of investment management fees. GRANTS AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date the grant will also appear in the Restricted Assets section as a Grant Payable and reduces the balance available for granting. INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation. SUPPORT FEES:An allocation to the community foundation's operating fund to enable on-going work with donors and the nonprofit community.Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule. OTHER EXPENSES: Administrative expenses paid from your fund,i.e.legal,consulting and credit card processing fees. TARGET%: Allocation to each investment pool. The fund is rebalanced back to this target each month for assets invested in pools offered by the community foundation. ASSETS TO BE INVESTED:Assets that have yet to be invested and will be by the beginning of the following month. ILLIQUID ASSETS:Donated property that has not been sold. RECEIVABLES:Assets in the form of obligations due from others. SECURITIES BEING LIQUIDATED:Gifted securities pending sale or settlement. ACCOUNTS PAYABLE:Expenses that have been approved,but are scheduled for payment on a future date. GRANTS PAYABLE: Grants that have been approved,but are scheduled for payment on a future date. RESTRICTED ASSETS:Assets that may not be used for granting purposes. Investment Information Fund returns are net of all fees and expenses.Benchmark returns are specific to the investment pools offered by the community foundation and are not applicable to funds with assets outside these pools. Comparison to the benchmark may not be appropriate if the fund's investment pool allocation changed during the performance period.Additional information on investments, performance and benchmarks are provided quarterly four weeks after quarter-end on DonorConnect.Investment allocations among the community foundation's investment pools can be changed once per year or upon a significant change in charitable goals and time horizon for depleting the fund.For more information,please contact your philanthropy manager. Asset Allocation LONG-TERM GROWTH:25%fixed income,27%domestic equity, 18%foreign equity, 10%private equity/real assets,20% hedged equity,absolute return&commodities.Benchmark:75%S&P 500 Stock Index/25%Barclays Cap.U.S.Agg Bond Index SOCIAL IMPACT:30%fixed income,45%domestic equity and 25%foreign equity. Benchmark:70%S&P 500 Stock Index/ 30%Barclays Cap.U.S.Aggregate Bond Index. BALANCED:52%fixed income,24%domestic equity, 14%foreign equity and 10%alternative investments in absolute return and real asset fund of funds.Benchmark:50%S&P 500 Stock Index/50%Barclays Cap.U.S.Aggregate Bond Index. SHORT-TERM: 80%short and intermediate term bonds, 10%TIPS(inflation protection)and 10%global bonds.Benchmark: Barclays Cap.U.S. 1-3 Year Credit Bond Index CAPITAL PRESERVATION: 100%institutional money market mutual funds&bank CDs.Benchmark:U.S.T-Bills. SILICON community® VALLEY foundation SERVING SAN MATEO AND SANTA CLARA COUNTIES February 7, 2011 Ms. Patricia Harding Burlingame Public Library 480 Primrose Road Burlingame, Ca 94010 Dear Ms. Harding, I am writing today to inform you, as an important partner and primary contact of the Roger and Jean Hunt Duncan Fund, that the board of directors of Silicon Valley Community Foundation has revised the spending policy for 2011. The revised policy returns the grant spending rate for designated and nonprofit endowment funds back to a maximum of 5%. Funds with year-end balances below the historic gift value ("underwater funds") will continue to have reduced spending rates based on the table below. Amount Underwater Reduction in Spending Spending Rate Less than 8% None 5.00% Over 8% less than 16% 1/3 3.33% Over 16%less than 30% 2/3 1.67% Over 30% Full 0.00% The balance of your fund as of December 31,2010 is $1,149,858.03;the spending rate for 2011 is 5%. Because of the accumulation of payouts over the past many years, the Roger and Jean Hunt Duncan Fund has a significant balance available for distribution. Your fund contact, Michelle Fries,is available to answer any questions you might have about this adjusted spending rate. She can be reached at 650.450.5504 or mdf,-ies@siliconvallgcf.org. and would be delighted to be of help Thank you for your important work in our community and the continued opportunity to work together. Sincerely, John Stuckey Senior Vice President of Finance 2440 West El Camino Real,Suite 300 1 Mountain View,California 94040-1498 1 tel: 650.450.5400 1 fax:650.450.5401 1 www.siliconvalleycf.org SILICON I community® VALLEY foundation SERVING SAN MATEO AND SANTA CLARA COUNTIES February 7, 2011 Ms. Patricia Harding Burlingame Public Library 480 Primrose Road Burlingame, Ca 94010 Dear Ms. Harding, I am writing today to inform you, as an important partner and fund contact of the Julia M. Farrell Memorial Fund, that the board of directors of Silicon Valley Community Foundation has revised the spending policy for 2011. The revised policy returns the grant spending rate for designated and nonprofit endowment funds back to a maximum of 5%. Funds with year-end balances below the historic gift value ("underwater funds") will continue to have reduced spending rates based on the table below. Amount Underwater Reduction in Spending Spending Rate Less than 8% None 5.00% Over 8%less than 16% 1/3 3.33% Over 16%less than 30% 2/3 1.67% Over 30% Full 0.00% The balance of the fund as of December 31,2010 is $5,023.97;the spending rate for 2011 is 5%. Your fund contact, David Burnce,is available to answer any questions you might have about this adjusted spending rate. He can be reached at 650.450.5499 or deburnce@siliconvallgtf.org and would be delighted to be of help. Thank you for your important work in our community and the continued opportunity to work together. Sincerely, John Stuckey Senior Vice President of Finance 2440 West El Camino Real,Suite 300 Mountain View,California 94040-1498 tel: 650.450.5400 ( fax:650.450.5401 www.siliconvalleycf.org Page 1 of 2 SILICON I community VALLEY foundation IEn-Vti V)14 VAN.VVt 1�AXII�4.HG t V0A I,;(IN?NI im i Donorconnect Home FUND SUMMARY Print Fund Summary If you would like to see an aggregate summary of your funds,click here. Forms and Information Calendar of[vents Roger and Jean Hunt Duncan Fund(1012) Contact Us Current Gift and Grant Information as of February 8,2011 Year-To-Date- Last Year-2010 Cumulative Sign Off 2011 (since 1/1/2003) Contributions 0.00 0.00 n/a Non-Gifts $0.00 0.00 n/a Grants Paid 0.00 0.00 $281,100.00 Grants Approved,Not Yet 0.00 Paid Recommendations in 0.00 Process Recommendation(s) $0.00(0) Pending Investment Activity $0.00 $142,945.83 Support Fees&Other -461.23 $-5,120.20 Expenses �- Balance Available for $593,813.48 Grants Current Fund Balance $1,149,397.60 as of 02/07/2011 Fund Statement Select a range 10/01/2010-12/31/2010 OO View fund statement* 0 Email fund statement to Get Statement .You will need Adobe Reader to read or print this file. Download Adobe Acrobat Reader for free now. Julia M. Farrell Memorial Fund(1014) Current Gift and Grant Information as of February 8,2011 Year-To-Date- Last Year-2010 Cumulative 2011 (since 1/1/2003) Contributions 0.00 0.00 n/a Non-Gifts 0.00 $0.00 n/a Grants Paid 0.00 $251.38 $2,500.83 Grants Approved,Not Yet 0.00 Paid Recommendations in 0.00 Process Recommendation(s) $0.00(0) Pending Investment Activity 0.00 $633.20 Support Fees&Other -20.83 -249.96 Expenses https://www.edonorcentral.com/fund—history.asp 2/8/2011 r . Page 2 of 2 Balance Available for 3.14 Grants Current Fund Balance $5,003.14 as of 02/07/2011 Fund Statement Select a range 10/01/2010-12/31/2010 CO) View fund statement* a'Email fund statement to Get Statement You will need Adobe Reader to read or print this file. Download Adobe Acrobat Reader for free now. When reviewing your fund balance,please note the following: 1.All gift and grant transactions through the previous business day are reflected in the current balance of your fund. 2. Investment activity for your fund is updated once per month.The community foundation posts investment activity from the preceding month during the third week of each month, after we receive this information from our managers.To determine when the last investment activity was posted to your fund,you may click on the amount in the Investment Activity line of your fund summary and review the entries under Gains and Losses or Interest and Dividends. 3. Support fees for the preceding month are posted by the second week of the following month. One-twelfth of the annual support fee is assessed based on the fund�Is average daily balance of the previous month. Fees are assessed before investment earnings are allocated.To view the date when the last fees were posted to your fund, click on the amount in Support Fees and Other Expenses. 2440 Meat EI Car dne Real,fdte 300■Meamaie Yfew,Calfa 94040-1498 1 tab 630.430.3400 I faw 65&450.54011 info@siliconvalleycf.ora Copyright 2007 Silicon Valley Corornunity Foundation I privacy policy h4s://www.edonorcentral.com/ftmd—history.asp history.asp 2/8/2011 SILICON I community- VALLEY foundation Mr.", kk"; "I'll)C�Nrn I,I VA."9t.A'rri5 Statement Period October 1,2010 through December 31,2010 Fund Name Fund Number Julia M. Farrell Memorial Fund 1014 Philanthropy Manager: David Burnce 650.450.5499 deburnce@siliconvalleycf.org Statement Questions: Kia Sullivan 650.450.5448 kcsullivarQsiliconvalleycf.org F Important Information from Silicon Valley Community Foundation —- - ---- - If you have any questions about your statement please contact Kia Sullivan. For any other questions about the fund you advise please contact your philanthropy manager listed above. Fund Activity Statement Period Y-T-D Beginning Balance $ 4,724.07 $ 4,892.11 Investment Returns Endowment Pool 362.39 633.20 Grants Authorized 0.00 (251.38) Interfund Grants 0.00 0.00 Support Fees (62.49) (249.96) Other Expenses 0.00 0.00 Ending Balance $ 5,023.97 $ 5,023.97 Fund Assets Investment Pools Target% Endowment Pool 100.00% 5,023.97 Assets to be Invested 0.00 Illiquid Assets 0.00 Receivables 0.00 Securities Being Liquidated 0.00 Total Fund Assets $5,023.97 Restricted Balance Permanently/Temporarily Restricted Assets 5,000.00 Total Restricted Balance $5,000.00 Balance Available for Grants ($1.38) sit_iCoK community.1Y VALLEY I foundation ;V. ,wsu.r,ue•:r,,AN t.arr:,e,. n,c Statement Period `1 October 1,2010 through December 31,2010 Fund Name Fund Number Julia M. Farrell Memorial Fund 1014 Investment Performance Quarter Y-T-D One Year Three Year Five Year Fund Returns 7.74% 14.20% 14.20% 0.66% 4.97% This Fund's Benchmark 0.00% 0.00% 0.00% 0.00% 0.00% About your Fund Statement GIFTS: Contributions/donations made to your fund. GAIN(LOSS)ON GIFTED ASSET: Difference in the value of property when donated and the value when liquidated. INTERFUND GIFTS: Transfers to your fund from another fund at Silicon Valley Community Foundation. OTHER ADDITIONS: Deposits to your fund that do not represent a gift,i.e.partnership income,dividends/interest earned on gifted securities,other assets recieved in exchange for goods or services. INVESTMENT RETURNS: Reflects the total return in the investment pool,net of investment management fees. GRANTS AUTHORIZED: Reflects all grants to qualified organizations that have been recommended by the donor and approved by Silicon Valley Community Foundation. If the grant is scheduled for payment on a future date the grant will also appear in the Restricted Assets section as a Grant Payable and reduces the balance available for granting. INTERFUND GRANTS: Transfers from your fund to another fund at Silicon Valley Community Foundation. SUPPORT FEES:An allocation to the community foundation's operating fund to enable on-going work with donors and the nonprofit community.Fees are computed and paid on a monthly basis(1/12)per the stated fee rate schedule. �.. OTHER EXPENSES: Administrative expenses paid from your fund,i.e.legal,consulting and credit card processing fees. TARGET%: Allocation to each investment pool. The fund is rebalanced back to this target each month for assets invested in pools offered by the community foundation. ASSETS TO BE INVESTED:Assets that have yet to be invested and will be by the beginning of the following month. ILLIQUID ASSETS:Donated property that has not been sold. RECEIVABLES:Assets in the form of obligations due from others. SECURITIES BEING LIQUIDATED:Gifted securities pending sale or settlement. ACCOUNTS PAYABLE:Expenses that have been approved,but are scheduled for payment on a future date. GRANTS PAYABLE:Grants that have been approved,but are scheduled for payment on a future date. RESTRICTED ASSETS:Assets that may not be used for granting purposes. Investment Information Fund returns are net of all fees and expenses.Benchmark returns are specific to the investment pools offered by the community foundation and are not applicable to funds with assets outside these pools.Comparison to the benchmark may not be appropriate if the fund's investment pool allocation changed during the performance period.Additional information on investments, performance and benchmarks are provided quarterly four weeks after quarter-end on DonorConnect.Investment allocations among the community foundation's investment pools can be changed once per year or upon a significant change in charitable goals and time horizon for depleting the fund.For more information,please contact your philanthropy manager. Asset Allocation LONG-TERM GROWTH:25%fixed income,27%domestic equity, 18%foreign equity, 10%private equity/real assets,20% hedged equity,absolute return&commodities.Benchmark:75%S&P 500 Stock Index/25%Barclays Cap.U.S.Agg Bond Index SOCIAL IMPACT:30%fixed income,45%domestic equity and 25%foreign equity. Benchmark:70%S&P 500 Stock Index/ 30%Barclays Cap.U.S.Aggregate Bond Index. BALANCED:52%fixed income,24%domestic equity, 14%foreign equity and 10%alternative investments in absolute return and real asset fund of funds.Benchmark:50%S&P 500 Stock Index/50%Barclays Cap.U.S.Aggregate Bond Index. SHORT-TERM:80%short and intermediate term bonds, 10%TIPS(inflation protection)and 10%global bonds.Benchmark: Barclays Cap.U.S. 1-3 Year Credit Bond Index CAPITAL PRESERVATION: 100%institutional money market mutual funds&bank CDs.Benchmark:U.S.T-Bills. Check Register Farrell (Julia) Fund Page 1 2/14/2011 Date Num Transaction Payment C Deposit Balance 2/3/2000 Opening Balance R 9,308.06 9,308.06 cat: [Farrell(Julia) Fund] 5/14/2001 Deposit 367.00 9,675.06 memo: Ck.#35323 for new books 5/28/2002 Deposit 364.00 10,039.06 memo: Ck.#42725 for general support 8/12/2002 84624 Burlingame Library Foundation 5,000.00 5,039.06 memo: Easton campaign 2/24/2003 Deposit 345.00 5,384.06 memo: Ck.#47940 annual distribution 5/7/2004 Deposit 314.00 5,698.06 memo: ck.#55829 general support 1/28/2005 Deposit 308.00 6,006.06 memo: ck.#61074 general support 2/22/2006 Deposit 313.00 6,319.06 memo: ck.#68671 3/5/2007 Deposit 325.00 6,644.06 memo: Silicon Valley Com. Foundation/ck. 100780 2/12/2008 Deposit 330.00 6,974.06 memo: ck.106159 annual distribution 2/18/2009 Deposit 314.45 7,288.51 memo: ck.117870 annual distribution 3/12/2010 Deposit 251.38 7,539.89 memo: annual distribution for books 9/13/2010 Note: Undesignated But Added To Each Y... 7,539.89 � 1 News and Events February 2011 The library will be closed: Sunday, February 20th and Monday,February 21st for President's Day Beginning February 9,2011 you can download music from Freegal with your Burlingame library card. freegal • Access songs from Sony Music's catalog of artists. • Download up to three Sony Music tracks in the MP3 format 'Yaw new musk f r ary" Popular DRM-Free Music! each week. • Available to Burlingame Public Library card holders only. Check the library website starting February 91h for a link to Freegal and get your three weekly downloads! j--j!4M1gjW4. A Leafy Legacy:The History of Burlingame's Trees Thursday, February 10, 2011, 7 PM M rl I,eu f y Leyu4ty Lane Community Room Lecture by Danica Hodge, M.A. Museum Studies SFSU Thursday This program is presented by the Burlingame Historical Society February 10"', 201 1 at ':00 PM opt College Preparation Seminars OA �DY FOR Finding the Right School for You � Wednesday,Feb.16,6:30 to 8:30 pm. COLL Lane Community Room r his talk is about how to find a good fit in your college search process. We will discuss the elements of fit-academic,social,and financial;developing your own college criteria;keeping an pen mind and making trade-offs;and timelines. ti+.rs College Affordability '` #++'�p+ n, Wednesday, Feb.23,6:30 to 8:30 pm. ¢"" Lane CommunityRoom As ? s _W1 he best time to learn about college costs and financial aid programs is now! If you learn about ollege finances early in your college selection process,you're likely to end up with a stronger college list and more affordable choices by spring of the senior year. These seminars are presented by Viki O'Day,College Admission Coach. Unless otherwise noted,all library programs are free and open to the public.Library Programs are sponsored by the Burlingame L.ibran Foundation. Check the library website for additional programs and events www.burlinaame.org/library News and Events February 2011 Red Panda Red Panda Acrobats Acrobats Saturday, February 26,2011, 2 PM Saturday, Lane Community Room February 26.zott z:oo P1! Lyne COMmWIih RWrn Space is limited. Pick up free tickets at the Children's Room beginning Saturday, t rc•G^rtn/2rgrr rrrrl.' February 19th. Paws for Tales School-age kids practice reading to a dog. Elementary age children Fourth Friday of the month. read to dogsJanuary 28, February 25, March 25,April 22, May 27 Fourth 3:30-4:30 PM Fours Space is limited.Call the Children's Desk to sign up of the 650-558-7400 ext.3 Month Child must be accompanied by Parent or Guardian. 3:30 to 4:30 PM Story Time Schedule Winter 2011 Story Time Session January 4-April 14 Main Library Story Time Easton Branch Story Times Preschool Story Times Bedtime Story Time Ages 3-5 Ages 2-5 Tuesdays 10:30 AM Wednesdays 7:00 PM Toddler Story Times Toddler Story Time Ages 18 mo—3 years Ages 18 mo—3 years Wednesdays 10:30 AM Thursdays 11:30 AM Thursdays 10:30 AM Just Baby and Me JuSt Baby and Me Ages 0- 18 mo. A rno sttity err ugr€ain fix ir;fants and First Friday of the Month, 10:30 AM 'heir pcire-ris cr Unless otherwise noted,all library programs are free and open to the public.Library Programs are sponsored by the Burlingame LibrarN foundation. Check the library website for additional programs and events www.burlingame.org/library .� Attendees for Millennium Workshop January 29, 2011 Wayne Gehrke —Group 4 Andrea Will — Group Jim Michalko - OCLC Pat Harding —City Librarian Amy Gettle - Staff Barry Mills - Staff Linda Santo - Staff Kathy von Mayrhauser- Staff Sidney Poland — Staff Foundation Advisory Board Jane Dunbar Carol Mink Rochelle Yonezawa John McMorrow Foundation Board Susan May- President Patty Anixter Stephen Hamilton Frank Pagliaro `— Meeks Vaughn Library Board of Trustees Deborah Griffith — President Betsy Corcoran Sandy Towle Communitv Members Nancy Kux Jeffery Griffith Gretchen Cody Fiona Hamilton —Volunteer Students Emily Kohn -Volunteer Carsten Stann -Volunteer Inna Nytochka -Volunteer Alexa Tan - Volunteer Amelia Berger-Volunteer Toby Brachmann —Volunteer Scarlett Gonzalez -Volunteer Yvette Goslawski -Volunteer Millennium Workshop Visions for Burlingame Library What are the 2020 Goals for the Burlingame Library? Goal Low Priority High Priority Total Hits 1 2 3 4 5 6 7 8 9 10 11 Flexible Space (Dividable, Extended 8 8 Hours of Operation, Rentable) * Technology for Everyone (Access & 2 4 6 Support) Create/Produce Media (Media/Lab 1 1 1 3 6 Center) (Revenue Bookstore (Storage/Revenue 1 1 1 3 6 Cafe Revenue 1 2 3 6 Community Awareness (Get the word 1 1 3 5 out/marketing/Social Awareness Larger Community/Performance 1 1 1 2 5 Space Business Incubator Space (Shape & 1 2 3 Display Information - Revenue Social Reading Space 3 3 (Lounge/Living/Comfortable) �- College & Career Center 2 1 3 Prep/Interviews Improve Library Website 3 3 Meeting Space w/Video/tele- 2 2 conference (combine w/study rooms & editing software revenue source Indoor/Outdoor Space 2 2 Empower the Patron 1 1 Sustainable Design & Education 1 1 Teen and Children's Family Area Not rated by group Color Code- 1-6- Low priority/8-10- High Priority The goals are in priority order. Summary of Goals For the most part, the goals noted by the workshop attendees, centered on physically changing the library's current space to reflect future needs of the community in the areas of technology, education, communication of information, and social interaction. Flexible space appears to be the main goal;subsets of which are the following: Teen Center Technology Center Media Center(create &produce media) Learning Centers—study rooms (tutorial/mentoring), and college career center All purpose spaces for business seminars, social reading, community performances, and outdoor space Book Store Cafe Bookstore, cafe, meeting space w/video/tele-conference for business use and media lab represent possible revenue sources. Benefits and Effects of the Burlingame Library on the Community • Maintain character of the building -inside and out • Create a value recognition for the library • Local resource and services — expand and embrace • Community learning center— partner and collaborate with schools (teens) • Welcome and embrace the community—free exchange information • Resource for business community • Foster and facilitate collaboration - social learning —same ideas • A safe place for everyone — physically and emotionally • Educational, social and recreational activities L Implementation, Funding and Partners for the `.. Burlingame Millennium Plan • City Council - Schools • Park and Recreation — Service Clubs • Older Adult Clubs - Historical Society, Business • Political Interest Groups — LWV, candidates' night • Car Dealerships • Apple • Hi Tech Businesses • Local Representatives • Social Agencies • Hospital • Utilities (PG & E) • Hillsborough — City, Business, Social CARR McCLELLAN �-' INGERSOLL THOMPSON & HORN i Professional Law Corporation QuynhT.Tran 1 ; gtran@carr-mcciellan.com January 19, 2011 i Burlingame Public Library 480 Primrose Rd. Burlingame, CA 94010 Re: Estate of Patricia M. Bergsing Tlie Patricia M. Bergsing Trust Dear Sir or Madam: Enclosed is a form of STATUTORY NOTIFICATION which under California law must be sent upon Mrs. Bergsing's death to each Trust beneficiary and each heir. Also enclosed are copies of the Patricia M. Bergsing Trust Agreement and Mrs. Bergsing's will. Under the terms of the Trust, a sum of$10,000 is bequeathed to the Burlingame Public Library. Please acknowledge your.receipt of this letter and the attached STATUTORY NOTIFICATION by signing the extra copy of this letter and returning it in the enclosed envelope. Sincerely, Quynh T. Tran I HER Y ACKNOWLEDGE RECEIPT OF HE -DESCRIBED UMENT(S). QTT:bl _ Enclosures DATED P 650.342.9600 216 Park Road Burlingame California 94010 F 650.342.7685 www.carr-mcclellan.com