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HomeMy WebLinkAboutMin - LB - 2010.10.26 BURLO NO�Mf Library Board of Trustees Minutes October 26, 2010 I. Call to Order President Griffith called the meeting to order at 5:30pm. II, Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack, Lisa Rosenthal, Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder Foundation: Susan May, President Guest Jeff Griffith Silicon Valley Community Foundation Representatives Michelle Fries and Bert Feuss III. Trustee Board Minutes September 21, 2010 The Trustees unanimously approved the September 21, 2010 minutes. M/S/C (Corcoran/McCormack) IV. Silicon Valley Community Foundation Presentation Michelle Fries gave a historical overview of the Silicon Valley Community Foundation and the Rodger and Jean Hunt Duncan Fund. The Duncan Fund was established in 1980 to provide additional income to the Burlingame Library as a supplement to tax revenue from the City. Upon the sale of the property in 1990 to the City of Burlingame, proceeds from the sale were invested in fixed income securities. Grant requests must be submitted by the City Librarian and the Trustees for approval by the Foundation's Distribution Committee. Bert Feuss, Vice President of Investments,.discussed the investment strategy for the.Roger and Jean Hunt Duncan Fund. He reviewed the July 1, 2010 4 through-September 30, 2010 statement for the Duncan Fund and encouraged the Trustees to contact him if they have any further questions. Bert noted that the Foundation is holding an investment briefing of all funds on November 10th which is open to all of their clients. V. Correspondence and Information Library Statistics Trustee Corcoran noted that she had met with Barry, Pat and Sidney to begin discussions on ways to revise the format of the monthly statistics" and make them a more effective and useful tool for the Trustees. VI. From the Floor (Public Comments) No one from the public attended. 48o Primrose Road•Burlingame•California 94010-4o83 Phone(650)558-7474•Fax(650)342-6295•www.burlingame.org/library VIL. Reports A. City Librarian's Report Millennium Project Planning- Pat reviewed the time line for this project. Wayne Gehrke and Andrea Wills of Group 4, a Foundation member, Betsy Corcoran of the Library Trustees and Phil Monaghan of Public Works will serve on the Project Management Team. Staff members serving on the Staff Advisory Board will be Linda Santo, Amy Gettle, Kathy.von Mayerhauser, Barry Mills and Sidney Poland. On November 23rd the Staff Advisory Board will meet at. 1Oam and the PMT will meet at l lam. B. Foundation Report Foundation members are busy preparing the fall newsletter and finalizing the details for the Children's Tea which will be'held at the Easton Branch Library on Sunday December . 5 VIII. Unfinished Business Employee Achievement Event The Trustees approved the contract with.the Doubletree Hotel for the Employee Achievement Awards dinner to be held January 23rd. Trustee Griffith requested that a "Save the Date" e-mail be sent to staff. . IX. New Business Cancellation of December 2010 Meeting The Trustees unanimously passed the motion of Trustee Corcoran to cancel the December 2010 Trustee meeting due to lack of officialbusiness. M/S/C (Corcoran/Rosenthal) X. Adjournment The meeting was adjourned at 6:45pm M/S/C (Corcoran/Rosenthal) The next meeting of the Library Trustees will be held November 16, 2010 in the Library Conference Room at 5:30pm. Respectfully Submitted, Patar City Librarian Library Board of Trustee Minutes October 26,2010 2