HomeMy WebLinkAboutAgenda Packet - LB - 2010.11.16 URLINGAME PUBLIC LIBRARY
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Board of Trustees Agenda November 16, 2010—5.30pm480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for October 26, 2010 Approval
IV. CORRESPONDENCE AND INFORMATION
A. Library Circulation Statistics for October 2010 Information
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—Harding Information/Discussion
(Millennium Project)
B. Foundation Report Information
VII. UNFINISHED BUSINESS
A. Employee Achievement Event Update Information
VIII. NEW BUSINESS
IX. ANNOUNCEMENTS
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURL i NOAME
Library Board of Trustees Minutes
October 26, 2010
I. Call to Order
President Griffith called the meeting to order at 5:30pm.
II, Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith, Katie
McCormack, Lisa Rosenthal, Sandy Towle
Staff Present: Pat Harding, City Librarian
Sidney Poland, Recorder
Foundation: Susan May, President
Guest Jeff Griffith
Silicon Valley Community
Foundation Representatives Michelle Fries and Bert Feuss
III. Trustee Board Minutes September 21, 2010
The Trustees unanimously approved the September 21, 2010
minutes. M/S/C (Corcoran/McCormack)
IV. Silicon Valley Community Foundation Presentation
Michelle Fries gave a historical overview of the Silicon Valley Community
Foundation and the Rodger and Jean Hunt Duncan Fund. The Duncan
Fund was established in 1980 to provide additional income to the
Burlingame Library as a supplement to tax revenue from the City. Upon
the sale of the property in 1990 to the City of Burlingame, proceeds from
the sale were invested in fixed income securities. Grant requests must
be submitted by the City Librarian and the Trustees for approval by,the
Foundation's Distribution Committee.
Bert Feuss, Vice President of Investments,-discussed the investment strategy
for the-Roger and Jean Hunt Duncan Fund. He reviewed the July 1, 2010
through September 30, 2010 statement for the Duncan Fund and encouraged
the Trustees to contact him if they have any further questions. Bert noted that
the Foundation is holding an investment briefing of all funds on November 10th
which is open to all of their clients.
V. Correspondence and Information
Library Statistics
Trustee Corcoran noted that she had met with Barry, Pat and Sidney to
begin discussions on ways to revise the format of the monthly statistics
and make them a more effective and useful tool for the Trustees.
VI. From the Floor (Public Conimentsi
No one from the public attended.
L
48o Primrose Road•Burlingame•California 94010-4o83
Phone(650)558-7474•Fax(650)342-6295•www.buAingame.org/library
VII. Reports
A. City Librarian's Report
Millennium Project Planning- Pat reviewed the time line for this project.
Wayne Gehrke and Andrea Wills of Group 4, a Foundation member, Betsy
Corcoran of the Library Trustees and Phil Monaghan of Public Works will serve
on the Project Management Team. Staff members serving on the Staff Advisory
Board will be Linda Santo, Amy Gettle, Kathy von Mayerhauser, Barry Mills
and Sidney Poland. On November 23rd the Staff Advisory Board will meet at.
loam and the PMT will meet at 11 am.
B. Foundation Report
Foundation members are busy preparing the fall newsletter and finalizing the
details for the Children's Tea which will be held at the Easton Branch Library
on Sunday DecemberXth.
VIII. Unfinished Business
Employee Achievement Event
The Trustees approved the contract with the Doubletree Hotel for the
Employee Achievement Awards dinner to be held January 23rd. Trustee
Griffith requested that a "Save the Date" e-mail be sent to staff. .
IX. New Business
Cancellation of December 2010 Meeting .,
The Trustees unanimously passed the motion of Trustee Corcoran to cancel
the December 2010 Trustee meeting due to lackof official•business. M/S/C
(Corcoran/Rosenthal)
X. Adjournment
The meeting was adjourned at 6:45pm M/S/C (Corcoran/Rosenthal)
The next meeting of the Library Trustees will be held November 16, 2010 in the
Library Conference Room at 5:30pm.
Respectfully Submitted,
1
at ar '
City Librarian
Library Board of Trustee Minutes October 26,2010 2
BPL 'n Circulation Pr- 1 of 2
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G000le dOCS BPL Main Circulation Anyone with the link Saved 53 minutes ago Saved Share
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BPL Main Circ by Month 2009 vs. 2010
60,000
02009
2010
57,000
54,000
October
51,000 2010:49,541
48,000
January March May July September November
February April June August October December
Sheetl Chartl
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EastT ''irculation Pr- 1 of 1
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Easton Branch Circ by Month 2009 vs. 2010
7,000
02009
02010
6,500
6,000
5,500 October
2010: 5,199
5,000
January March May July September November
February April June August October December
Sheet1 Chart1
I
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BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF OCTOBER 2010
Burlingame Registered Borrowers
Burlingame Hillsborough Other Total
Adult Patrons 18,012 3,054 0 21,066
Juvenile Patrons 5,618 1,530 0 7,148
Non-PLS Patrons 0 0 2,087 2,087
Teachers 93 2 4 99
Temporary Patrons 105 11 79 195
Outreach Patrons 26 1 0 27
Staff 29 0 37 66
Total Registered 23,883 4,598 2,207 30,688
Borrowers
Circulation Totals
This month total Main 49,541 This month previous year 53,368 -7.17%-
This month total Branch 5,199 This month previous year 6,084 -14.55%-
This month Grand Total 54,740 This month previous year 59,452 -7.93%
All Children's All A/V All Non-English
Main 18,586 16,214 591
Easton 3,109 1,297 0
21,695 17,511 591
Self Check Usage*
Total Items % of 1st Time Check Outs
Main 27,694 78%
Branch 2,503 65%
Online Renewals
Total Items % of Total Renewals
Main 11,202 78%
Branch 933 70%
Total Main and Branch 12,135
Reference Activity Inter Library Loans
Questions Lent 4,105
Reference 2,405 Borrowed 2,801
Children's 1,193 Total 6,906
Lower Level 1,522
Branch 504
e-mail 19
Reference
TOTAL 6,349
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF OCTOBER 2010
PAGE 2
Collections Main Titles Volumes Main Titles Added Branch Volumes
Added
Adult Non-Fiction 330 208 36
Children's Non-Fiction 44 29 5
YA Non-Fiction 0 0 0
Adult Fiction 359 234 31
JUV Fiction 144 96 21
YA Fiction 21 15 5
DVD Fiction Adult 119 62 9
DVD Fiction JUV 72 17 12
DVD Fiction YA 0 0 0
DVD Non-Fiction Adult 3 3 0
DVD Non-Fiction JUV 0 0 0
DVD Non-Fiction YA 0 0 0
BCKD Adult 17 9 6
Children's BKCD 1 1 0
YA BKCD 0 0 0
CD Music Adult 0 O O
CD Music JUV 0 0 0
CD Music YA 0 0 0
Totals 1,110 674 125
Fines and Fees Main $ 6,978.32
Branch* 563.41
Total $ 7,541.73
Main and Easton Deposits
Trustee Special Fund Photocopies/SAM Main $ 974.18
Photocopies/SAM Branch 20.50
Total Branch and Main $ 994.68
Estimated User Traffic Main 32,992 Daily Average Main 1,100
Estimated User Traffic 3,558 Daily Average Easton 178
Easton
Total User Traffic 36,550 Total Daily Average 1,278
Community Room Adult
Number of Attendance
Meetings
Public Meetings 5 150
Lincoln School Book Clubs 1 12
Library Meetings 3 55
Library Adult Programs 3 146
City Meetings 2 43
Total 14 406
Conference Room
Book Club Adult 1 15
Library Board of Trustees 1 9
Library Foundation 1 16
Library Staff Meetings 8 30
Total 11 70
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OCTOBER 2010
PAGE 3
Children's and Young Adult Programs Attendance
Main
Pre-school Story Time 4 188
Toddler Story Time 8 461
Baby Story Time 1 28
Paws for Tales 1 28
Total Story Time 14 Total Story Time 705
Attendance
Special Programs Attendance
Halloween Puppet Show 1 124
Teen Drawing 1 35
Murder Mystery Night 1 60
Total 3 Total Special Program 219
Attendance
Class Visits (Elementary) 1 30
School Outreach 3 67
Total Class Visits 4 Total Class Visits Attendance 97
Easton Story Times & Special Programs Attendance Questions
Easton
Preschool 4 121 504
Toddler 4 132
Total Programs 8 253
Class Visits (elementary) 4 Attendance 135
Total Class Visits 4 Total 135
Attendance
Easton Internet Usage 332
Main Internet User Sessions
User Sessions Children's Total
6,801 83 6,884
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF OCTOBER 2010
PAGE 4
October Outreach Statistics 2010
Current 18
Add
Total Outreach Patrons 18
Deliveries 30
Pick Ups
Books 103
Paperbacks 22
Audio Books 33
Music CD's 0
DVD's 6
Magazines 10
Total Library Materials 174
City Librarian Report
November 16, 2010
Millennium Project
I had a conference call with Wayne Gehrke and Andrea Wills from Group 4 on October 19. We
decided on a Project Management Team to include Wayne, Andrea, myself, Phil Monaghan, from
Public Works, and one member from the Foundation and one member from the Library Board of
Trustees. Patty Anixter and Betsy Corcoran have agreed to represent the Foundation and Board as
members of the PMT. Our first meeting is scheduled for Tuesday, November 23. There will also be a
Staff Advisory Board which will include the library managers: Barry Mills, Linda Santo, Kathy von
Mayrhauser, and Amy Gettle. Wayne, Andrea and I will also be meeting with Johnson Woo to go over
deferred maintenance such as the carpeting.
Barry Mills, Sidney Poland and I visited the Walnut Creek Public Library and heard a presentation
"Power of Partnerships" put on by Dawn Merkes and David Schnee from Group 4 and Foundation and
staff involved in the Walnut Creek construction project. Kathy Hicks, the Foundation president and
former mayor, Lorrie Tinfow, Assistant City Manager and Cindy Brittain, the library manager discussed
the funding history of the project including a successful library foundation campaign that raised $5.5
million. The total cost of the building was $39.9 million. We received a tour of their new 42,000 sf
building and came away with a number of design ideas and potential funding campaigns. The theme
of their project was A place for everyone—A place for you.
Easton Update
We have received donations of$75,000 towards maintaining services at the Easton Library. Gretchen
Cody's 40 Block Walkers who walked the Easton neighborhood in Burlingame and Hillsborough helped
us reach and surpass our goal. We will thank the Easton Block Walkers at a Wine and Cheese
Reception on Friday, November 19th. Gretchen Cody presented the monthly Easton check to the City
Council on Monday, November 15th. We will also reinstate the Friday hours at the Easton Branch for
the second half of the fiscal year beginning January 7. The cost to open Easton on Fridays from 2-
5pm for 6 months is $3,800.
Foundation
The October book sale netted $6,500. The next book sale will be in_-O44eber. Upcoming fundraising
events include the Children's Tea on December 5 and the Author's Luncheon in May. Two Foundation
members will be leaving the Board and they are currently recruiting for new members. The staff
appreciation dinner will be January 23, 2011.
Personnel
Brad McCulley, a library assistant working both in the Circulation and Reference department received
his MLS and has been promoted to librarian.
Linda Santo, Amy Pelman and I attended the CLA Conference this past weekend. Good presentations
on library trends. I visited the 3M exhibit and received a demonstration on their RFID products. They
are one of the finalist for the new PLS RFID system. Amy Pelman participated in a panel discussion of
the Eureka Institute program. The Institute is an intensive five-day residential event that took place
September 29 through October 4 at the Dolce Hayes Mansion in San Jose. Part of the institute is
1
coming up with a project that will be worked on over the year. Amy is working on expanding the Tech
Talk program to include hands-on training. Since we don't have a computer lab she is proposing
holding the class during non-open library hours. There is also a potential to win a $5,000 grant
towards the project. We are considering a proposing a Smart-Board that would eventually be installed
in the Technology Center.
RFID
The PLS Library Directors met Thursday, November 4'h. The choice for an RFID vendor has been
narrowed to two —3M and Envisionware. One of these companies will supply the hardware and
software for the RFID system. Negotiations are currently being completed. We will need to retrofit the
top of the existing cabinets to accommodate the new hardware. PLS has signed a contract with
Backstage to tag all library material. The estimate is that this will begin in January or February and
take a month to complete.
Study Room
I have ordered a table, 6 stacking chairs and a white board for the new Study Room on the Lower
Level. I have talked to Dennis Zell from Rotary about the possibly of Rotary funding.
Exciting Program
We had a very fun teen program on Saturday, October 30th. Sixty teens, working in groups worked to
solve the mystery of the Pink Lace Diamond Murder Mystery. All seemed engaged and happy to be
involved in their groups. I spoke to parents as they were picking up their teens and they told me how
appreciative they were that we had offered this program for their teens. A huge thanks to Amy
Pelman, who spearheaded the event and all of the many staff, Foundation members, friends and
family who were involved.
Upcoming Programs— Lots of great events, please see attached.
2
BURL NOAMI
;
City Librarian Report
November 16, 2010
Millennium Project
I had a conference call with Wayne Gehrke and Andrea Wills from Group 4 on October 19. We
decided on a Project Management Team to include Wayne, Andrea, myself, Phil Monaghan,
from Public Works, and one member from the Foundation and one member from the-Library
Board of Trustees. Patty Anixter and Betsy Corcoran have agreed to represent the Foundation
and Board as members of the PMT. Our first meeting is scheduled for Tuesday, November 23.
There will also be a Staff Advisory Board whi6h will include the library managers: Bary Mills,
Linda Santo, Kathy von Mayrhauser, and Amy Gettle. Wayne, Andrea and I will also be
meeting with Johnson Woo to go over deferred maintenance such as the carpeting. Barry Mills, -
Sidney Poland and I will be visiting the Walnut Creek Public Library and hearing a presentation
from Dawn Merkes from Group 4 and Foundation and staff involved in the Walnut Creek
construction project. This presentation was originally to be given at CLA but was cancelled and
rescheduled at the Walnut Creek Library. The BPL Millennium Project description and scope
and schedule are attached.
-Easton Update
We have received donations of over$74,000 towards maintaining services at the Easton
�-' Library. Gretchen Cody's 40 Block Walkers who walked the Easton neighborhood in Burlingame
and Hillsborough helped us reach and surpass our goal. We will thank the Easton Block
Walkers at a Wine and Cheese Reception on Friday, November 19th. Gretchen Cody will
present the monthly Easton check to the City Council on Monday, November 15"'. We will also
reinstate the Friday hours at the Easton Branch for the second half of the fiscal year beginning
January 7. The cost to open Easton on Fridays from 2-5pm for 6 months is $3,800.
RFID
The PLS Library Directors met Thursday, November 4th. The choice for an RFID vendor has
been narrowed to two—3M and Envisionware. Negotiations are currently being completed.
PLS has signed a contract with Backstage to tag all library material. The estimate is that this
will begin in January or February and take a month to complete. We will need to retrofit the top
of the existing cabinets to accommodate the new hardware.
Study Room
I have ordered a table, 6 stacking chairs and a white board for the new Study Room on the
Lower Level. I have talked to Dennis Zell from Rotary about the possibly of Rotary funding.
1
48o Primrose Road-Buriingame-California 94010-4083
Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library
f
Exciting Program
We had a very fun teen program on Saturday, October 30th. Sixty teens, working in groups
worked to solve the mystery of the Pink Lace Diamond Murder Mystery. All.seemed engaged
and happy to be involved,in their groups. I spoke to parents as they were picking up their teens.
and they told me how appreciative they were that we had offered this program for their teens. A
huge thanks to Amy Pelman, who spearheaded the event and all of the many staff, Foundation
.members, friends and family who were involved. "
Upcoming Programs - Lots of great events, please see attached.
2 - -
Harding, Patricia
From: Burlingame Public Library[BPLNextReads@pisinfo.org]
Sent: Wednesday, November 10, 2010 2:08 PM
To: Harding, Patricia
Subject: Library Events and News- November/December 2010
rr��r�ncn+N.E
Library tvents November/December
2040
Library News
Easton News
Thanks to the community's generosity the
Easton Branch will re-open on Fridays from 2-5
pm starting on January 7, 2011.
`-' The Easton Branch fundraising campaign has
reached the goal of raising $70,000! The
community has donated over$74,000 to fund . £.ate.
the operation of the branch for this current fiscal
year. The Library is planning on using the
donations above the $70,000 goal to reinstate
Friday hours at the branch. Easton is currently
open M-Th from 2-8 pm and Saturday 2-5 pm
for a total of 27 hours.
Read an article from the San Jose Mercury News
about Easton
November and December Library Holidays
Veteran's Day:
Thursday,November 11th- Library Closed
Thanksgiving:
Wednesday,November 24th- Library closes at
5P
Thursday,November 25th- Library Closed
Friday,November 26th- Library Closed
Christmas:
i
Thursday, December 23rd- Library Closed
Friday, December 24th- Library Closed
Saturday, December 25th- Library Closed
Sunday, December 26th- Library Closed
New Year's
Thursday, December 30th- Library Closed
Friday, December 31 st- Library Closed
Saturday, January 1, 2011 - Library Closed
Events
Adult�programt��&�Even-ts ��I
Upcoming Job Hunting Successful Job Search Strategies for the
Events at the Library! over 40 Worker- Friday,November 15th,
_. ,... 12-1 PM
Jai Hunting Online
(TOL*talk swift)
c►, �i, + Tutor.com Interview Tips Webinar-
Wednesday, December 1st, 12-1 PM
Tut+ur oru Interview
lip&WtMoar
w,�i.rrr�yaee.a,aa.�lll Become a better Job Seeker: One to One
Job Assistance - Tuesday, December 14th, 10
iieuonwabetter Job AM-2 PM
Sa+eit�r:�..ruarra,oe...r
All Programs are in the Lane Community
Room
x. Arthur Szyk-Miniature Paintings &
Illuminations
zy A lecture and visual presentation by Irvin
Ungar, world's foremost expert on Arthur
Szyk
Wednesday, December 8th, 7 PM
Lane Community Room
4�4
Wtdnc3dAy,Dcmmbcr 8`
M p.m.
2
Easton Family Sing-along by the Fireside
with Jim Stevens
Wednesday, December 15th, 7 PM
Easton Branch Library
1800 Easton Drive
Burlingame
The Burlingame Library Foundation
presents:
A Children's Holiday Tea*
featuring author/speaker Marissa Moss, of
Amelia's Notebook
Wisdom and Wonder, our Burlingame
Library Lions, invite children of all ages to
celebrate the holidays! Join us for delicious
"tea fare" and musical entertainment set in a
All proceeds from the festive winter wonderland. (Tickets required)
�-- Children's Holiday Tea support
library programs and December 5, 2010, 2-4 PM
collections. Easton Branch Library
1800 Easton Drive
*Tickets:
Order Tickets online:
http://www.burlingamelibrgafoundation.ora/
Or: Print out a ticket order form
'Twas, Vie Nmgllt Holiday Puppet Show
"Twas the Night Before Christmas"
Be ore
cbrrstmas Walden Marionettes
Saturday, December 18th
11 AM and 1 PM
Lane Community Room
Space is limited!
1xx)PM Pick up your free tickets at the Children's
Desk beginning Saturday, December 11th.
3
Coming in January 2011
Poetry Month
"Poet-Tree Goes on Safari"
School age children write an original program
and bring it to the Main Library or the Easton
Branch between January 2°d and 31st and
receive a FREE PAPERBACK BOOK OF
POETRY! Limit 1 poetry book per child. The
2 schools with the highest per capita
participation will win one of two Library
Giraffes to live in their school library.
Special Program—"Poet-Tree and Pizza"
Sunday, January 30th at 2 PM, Lane
Community Room—an open mike poetry
reading event for families where children
may read their original poems to an audience
and share some pizza.
Story Time Schedule
Fall Story Time Session September 7th- December 16th
*There will be no story time Thursday,November 11th, Thursday,
November 25th and no Bedtime Story time Wednesday,November 24th.
Main Library Story Times Easton Branch Story Times
Preschool Story Times Bedtime Story Time
Ages 3-5 Ages 2-5
Tuesdays 10:30 AM Wednesdays 7:00 PM
Toddler Story Times Toddler Story Time
Ages 18 mo - 3 Ages 18 mo - 3
Wednesdays 10:30 AM Thursdays 11:30 AM
Thursdays 10:30 AM
Just Baby and Me
Ages 0 - 18 mo.
First Friday of the Month, 10:30 AM
Check the library website for additional programs and events
www.burlingame.or /lg ibrary
4
BPL Millennium Project
The current Burlingame Public Library was completed in 1997. In these past 13 years
BPL has changed dramatically and there are more changes in our near future. Internet
use continues to expand at the library. People work, shop, bank, and stay in touch
online. Patrons look to the library to provide online databases for consumer and
academic research, and tutoring. Job-seeking resources are among the most critical
and in-demand technology resources at the library. More businesses and government
agencies require applicants to apply online. The library now offers technology training
and workshops on topics that range from basic Internet skills to resume-writing and job-
interview skills. The library does not have a computer lab so classes are offered in a
lecture style environment. We would like to expand our technology training so that our
patrons have an opportunity to gain hands-on computer experience in a learning
environment.
Patron service has also changed. The library has four self-check out stations and 80%
of all items are checked out using the self-check system. Circulation efficiency has
meant an "Express Holds" shelf where patrons pick up and check out their own holds.
The Reference and Circulation functions have been combined into a Joint-Service desk.
The number of Web OPAC stations where patrons look up materials has increased and
are placed in different locations throughout the library.
RFID and the automated material handling system are targeted to be implemented over
the next few years. Although these changes, and the resulting space needs are driving
this project we have a number of other concerns as well. We would like to reuse the
current Compact Shelving as a Technology Center; we would like to provide a dedicated
"Book Sale Store"; and we would like to provide study rooms, which we have had
repeated requests for.
In July of 2009 the library managers met and came up with a list of service and space
needs and questions for Wayne Gehrke from Group 4. Wayne was the original architect
for the building. Although we had ideas for individual projects such as changing the
Compact Shelving into a Technology Center, the library managers were concerned
about taking a bigger picture approach and working on a plan that would incorporate the
library's service and space needs for the next fifteen years.
A year ago RFID and a materials handling system were not being considered by the
Peninsula Library System (PLS.) Since then, the RFID project has been approved by
the library directors in PLS and the Peninsula Library Automated Network (PLAN) is
moving ahead with the project. The Burlingame City Council approved the first $100,000
towards the project in this fiscal year with the plan of approving the remaining $200,000
in CIP monies in the next fiscal year.
The library managers and Sidney met with Wayne Gehrke and Andrea Will from Group 4
on June 23. We discussed the future service and space needs of the library. It was a
great meeting, with a lot of ideas and enthusiasm from the managers. As we walked
around the library and looked at the space it is amazing to think of all of the changes in
the last 15 years and how we need to make changes in the building to prepare for the -�
next 15 years. Wayne put together'a project plan for what he is calling the "Burlingame
Library Millennium Project". Attached is the "Burlingame Millennium Plan". The cost for
this phase of the overall project is $30,000. This includes a discount of half of Wayne
Gehrke's fees. I presented this information and the questions below to Jim Nantell. He
has asked me to write up a report to be presented to Council for their approval to move
ahead with the project plans. If the Council approves the plan, I would like to request the
$30,000 from the Library Board of Trustees for the Group 4 fees as outlined in the
attached "Burlingame Millennium Plan".
Questions from the library managers included:
• RFID will be the future. How can we plan for this now so we don't have to
dismantle what we have?
• We need a large space for the materials handling system as part of the RFID
project—where is the best place to locate this so that it's easy for patrons to
return and check-in their own materials and for staff to access?
• Should we plan for an outside book return for RFID and where will it go?
• Where should the Joint Service Desk be located?
• Should the back of the Joint Service Desk be opened up to see through to the
other side (toward teens)?
• What should be done with the old Reference Desk area?
• We would like to move the AN to the main level —we plan on weeding and
discontinuing the old video collection before RFID tagging.
• Is the current Compact Shelving space the best area for the new"Technology
Center"
• Does the electronic gallery need to be located where it is?
• Where should the self check machines be for maximum use?
• Where should the stand alone web-opacs be?
• What should be done with the book sale area? What about a "book store"
space?
• We would like an outside book drop for donations. ..�
• Should the Reference Room change places with the Popular Materials room?
�. Patrons want and need a quiet space like the existing Reference Room.
• Patrons often request small study rooms— how can we incorporate study rooms
into the plan — how many?
• What would go best in the old pay phone space?
0 How can we work comfortable working spaces into the service desk?
a Is the Circulation office in the best place? Should it, or some of the functions go
somewhere else?
What can we do about the pillars?
• How can we rework staff spaces on the Upper Level? With less staff we have
underutilized staff space.
• How can we make this affordable, so that we can do the whole project either now
or planned and phased in over time?
M
1 Project Setup and Information Gathering .�
1.1 Prepare detailed project schedule Week 10/18/10
1.2 Prepare base architectural floor plan drawings of each floor. Week
11/15/10
1.3 Conduct Workshop 1 with Project Management Team (PMT): Establish
project goals and review needs Week 11/22/10
1.4 Meet with City maintenance staff to identify differed maintenance work
needed Week 11/22/10
1.5 In-house documentation and analysis of needs 11/29/10 — 12/10/10
1.6Conduct Library Foundation Workshop 1: Introduce project, confirm
goals, review staff comments, indentify additional needs Early Dec
2010 or Jan 2011
1.7Tour libraries Jan 2011
1.8 Prepare summary of needs and goals Finish Jan 2011
2 Design Options
2.1 In-house analysis and design Feb 2011
2.2 Prepare 2 alternative master plan concepts Feb 2011
2.3 Prepare order of magnitude project budgets for master plan
components Feb 2011
2.4 Conduct Workshop 2 with PMT: Present master plan alternatives and
associated project budgets Feb 2011
2.5 Refine alternative based on direction from PMT Mar 2011
2.6 Library Foundation Workshop 2: Present alternatives and project
budgets, evaluate and select preferred master plan`Mar 2011
3 Final Master Plan
3.1 Based on direction from the PMT and Library Foundation, prepare final
master plan Mar 2011
3.2 Prepare phasing plan and budgets for major components and phases
Mar 2011
3.3 Develop project schedule Mar 2011
3.4 Present final master plan to PMT Apr 2011
3.5 Refine master plan per direction from PMT Apr 2011
3.6 Present final master plan to Library Foundation Apr 2011
3.7 Prepare brief report summarizing the recommended master plan
concept including floor plans, phasing plans, budgets and schedules
May 2011
The Burlingame Millennium Project - Looking Forward
BURLINO-AME
Looking Back7by
Our Library Keeps Growing
Our Burlingame libraToday we have 29,500 card holders who last year borrowed
established 100 year ! approximately 720,000 items. Since we opened our renovated
an ordinance passed by the Library in 1997, we have almost doubled the number of materials
Board of Town Trustees, began we circulate even as the number of patrons has increased by 57%.
with 1,500 volumes and 375 just this past year, the library hosted 94,204 Internet sessions. i
card holders. J
Five Major Goals for the Future
Change is The New 1. Ensure that the library maintains a robust and current collection of
Constant
Burlingame Public Library is materials, both print and digital.
concerned with not only 2. Create an environment where patrons can access unique resources.
what is happening now but 3. Create an environment where patrons can learn new skills.
what might come next. We 4. Build out our library in cost-effective ways even as we continue to
are looking to make our provide skilled services to patrons.
library adaptable to future 5. Reduce repetitive stress injuries in staff.
changes and responsive to the
community we serve. To do
�... i this we are starting to put into Changes in the Physical Architecture of our Library
place the plans to make our 1. Using RFID technology and a materials handling system for
library a more vibrant, valuable, self-check (in & out) to enable us to handle more materials with
and affordable resource for our fewer staff.
town.
2. Renovating the downstairs space currently used to store old
periodicals into a technology center.
3. Making better use of the existing space to accommodate patrons'
Benefits of RFID requests for quiet rooms, study rooms, and audio-visual materials
Implementing RFID technology I on the main level.
will ultimately help us reduce
i 4. Establishing more prominent venues for receiving donations of
operating costs both on a daily ( used books and selling them.
basis and long term. (Currently l
all returned materials are
checked and sorted by staff,
leading to five staff members Next Steps
with repetitive stress injuries.) The next important step toward this future will be drafting a detailed
project description, something that we've been discussing with the
library's architects, Wayne Gehrke and Andrea Will from Group 4.
jTime Frame Group 4 will create a detailed project proposal that will include
Altogether, we expect this will architectural blueprints and cost projections.These will be developed
be a one to three year through dialogue with Library staff, Library Foundation, and Library
j transformation. We anticipate Board of Trustee members.
the costs will be financed !
�-- through a partnership between
the Burlingame Library
Foundation, the City, and the Burlingame Public Library • 480 Primrose Road • Burlingame • CA 94010
community. Pat Harding 9 (650) 558 - 7401 • www. burl ingame.orgilibrary