HomeMy WebLinkAboutMin - LB - 2010.08.17 BURL MOAMI
Library Board of.Trustees Minutes
August 17, 2010
I. Call to Order
President Griffith called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith, Katie
McCormack, Lisa Rosenthal, Sandy Towle
Staff Present: Pat Harding, City Librarian-
Sidney Poland, Recorder
III. Trustee Board Minutes July 20, 2010
The Trustees unanimously approved the July 20, 2010 board -
minutes as written. M/S/C
IV. Correspondence and Information •
July 2010'Statistics -The City Librarian, Pat Harding noted=thata �[ !
portion of the circulation decrease at Easton could be o the
`.. July 5th closure for the July 4th holiday and summer vacations.
At the next managers' meeting, Pat will discuss the possibility of
discontinuing "hold" requests from other PLS libraries on new-books
that are being processed for Easton. Easton receives fewer copies
of new books than the main library. Changing the `holds" policy would
make more copies available to Easton patrons and possibly increase
circulation.
Trustee Corcoran suggested that the format of the Circulation monthly
statistics report be put in graph form.
V. From the Floor (Public Comments)
No one from the public attended.
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VI. Reports.
A. City Librarian's Report Pat Harding
Highlights are as follows: 1) Cathy Somerton, Children's Librarian,
received a promotion to the Permanent Part Time position of 25 hours
left vacant when Kathy von Mayrhauser became Manager of Children's
Services and the Easton Branch; 2) Librarians are evaluating and
weeding the print and non-print collections in preparation for the RFID
tagging which is scheduled to begin in November 2010; and 3) Total
amount of Easton donations raised to date is $53, 000.
B. Foundation Report
Invitations, designed by Foundation member Amber Ellis-Seguine, to
the Escoffier Society event on August 27th have been sent to honor
donors who have given $10,000 or more during the beginning of the
Foundation in 1996.
VII. Unfinished Business
A. Review and'Combine Trustee Accounts
The Trustees unanimously approved the motion of Trustee McCormack
to combine the "undesignated funds" held in the Trustees'Account into a
single fund-that can be allocated at the Trustees' discretion to provide
financial assistance to future Library projects. '1
M/S/C McCormack/Rosenthal) ;
B. Internet Policy ;
The Internet policy was reviewed. Pat Harding, noted that the policy
under discussion has been approved by the City Attorney, Gus Guinan.
The Trustees unanimously supported the motion of Trustee Corcoran to
accept the Internet Policy as outlined. M/S/C Corcoran/Towle
C. Lechich Endowment Fund
Trustee Towle suggested that perhaps the Lions Club,could sponsor
an annual Children's Program or Family Fund Night using the interest
from the Trust Fund which the Lions Club set up in accordance with the
terms of the Estate of Nancy Lechich. Pat Harding will contact the Lions
Club President.
D. Employee Achievement Event
Sidney Poland will contact Liza Normandy of the Double Tree to discuss
having the annual employe_a appreciation event at the Doubletree Hotel
in January of 2011.
E. . Time Capsule
The time capsule will be finished next week. Trustee Towle and Pat Toft
will meet to place the items in the capsule. The capsule will be presented
to the City Council at the September 20th City Council meeting.
Library Board of Trustee Minutes August 17,2010 2
VIII. New Business
A. Date Change for the October Meeting
The Trustees approved the motion of Trustee McCormack to change the
Trustee meeting scheduled for October 19th to October 26th. M/S/C
(McCormack/Corcoran) Notification of this meeting change will be sent
to City Hall for posting.
B. September Guests
Amy Pelman, AV/Teen Librarian, will speak to the.Trustees about
graphic novels and the teen Pink Diamond Murder Mystery Night.
Michelle Fries, of the Silicon Valley Community Foundation, will provide
the Trustees with information on the Duncan Trust Fund.
C. Training Funds for Library Managers
The Trustees approved the sum of$ 2,000 from their Education Fund to
fund management training sessions for the 5 Library managers Pat
Harding, Barry Mills, Amy Gettle, Kathy von Mayerhauser and Linda
Santo. M/S/C (McCormack/Corcoran)
IX. Adjournment
The meeting was adjourned at 6:45pm M/S/C (McCormack/Corcoran)
The next meeting of the Library Trustees will be held September 21,
2010 at 5:30pm in the Library Conference Room.
Respectfully Sub itted,
Pat Harding
City Librarian
Library Board of Trustee Minutes August 17,2010 3