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HomeMy WebLinkAboutMin - LB - 2010.07.20 BURL N OAME : Library Board of Trustees Minutes July 20, 2010 I. Call to Order Trustee Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present:, Deborah Griffith, Lisa Rosenthal, Pat Toft, Sandy Towle Trustee Absent: Betsy Corcoran, Katie McCormack Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder Members of the Public Jean Silveira,, Sonya Knudsen III. New Trustee Trustee Griffith welcomed Lisa Rosenthal to the Library Board of Trustees. IV. Presentation by Jean Silveira and Sonya Knudsen Jean Silveira and Sonya Knudsen presented a copy of their book "Hillsborough California" to the Trustees. This work depicts a historical overview of the City of Hillsborough and will be placed in the Library's Centennial Time Capsule. V. Trustees' Board Minutes June 15 2010 The minutes of the June 15, 2010 Trustees' meeting were unanimously approved as written..M/S/C (Towle/Toft) VI. Correspondence and Information A. Library Statistics June 2010 Circulation totals at the Main were 58,504 which is an increase of 1.16%from the previous year of 57,835. Circulation totals at Easton were 6,390 which is an increase of 1.03% from the previous year of 6,325. 480 Primrose Road•Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295www.burlingame.org/library B. Financial Reports The Trustees reviewed the financial reports and suggested 'combining some of the funds in the "Trustees Special Funds" and distributing the assets to the book collection. Trustee Griffith requested that the remaining assets in her mother's fund, the Dorothy Thigpen Fund, be re- allocated to the book collection. Combing and redistributing the specific funds currently held in the "Trustees Special Funds" will be placed on the August agenda as an action item. VII. From the Floor There were no comments from the public. VIII. Reports A. City Librarian's Report - Highlights 1. Easton Update - $ 44,000 has been donated to the Easton Campaign. Teenage residents Mimi Lee and Stephanie Gardner will hold a-bake sale Saturday, July 24th. 2. Personnel Update - On-call hourly Reference Librarians have been scheduled to work the Reference desk while full time staff beginning weeding the collection for the RFID project. B. Foundation Report The Foundation held a Summer Book Sale on the Library's front "1 porch July 11th and raised $ 1,300. The Escoffier Society event will be held Friday August 27th to honor major donors to the Foundation. IX. Unfinished Business Time Capsule, Trustee Corcoran wrote letters to the "Future Friends of the Library" depicting various facets of daily life, events and experiences in Burlingame and the world in the year of the Library's Centennial 2009. Trustee Towle encouraged other members of the Trustees to write their own letters. The City Librarian willcontact City Manager, Jim Nantell, to request that the presentation of the Time Capsule be placed on the Council Agenda for September 20, 2010. '1 Library Board of Trustee Minutes July 20,2010 2 X. New Business A. Nomination and Election of Officers Trustee:Griffith was nominated and elected to serve as President of the Library Board of Trustees for the term beginning June 30, 2010 through June 30, 2011. M/S/C (Towle/Rosenthal) Trustee Towle was nominated and elected to serve as Secretary of the Board of Trustees for the term beginning June 30, 2010 through June 30, 2011. M/S/C (Griffith/Rosenthal) B. Burlingame Library Millennium Project 1. Project Plan - Pat Harding, City Librarian, discussed the Millennium Project with the Trustees noting that various physical issues of the building's design have to be resolved before the RFID -project and the Technology Center can be fully implemented. Pat noted that Wayne Gehrke of Group Four has developed a plan for the Millennium Project the cost of which is $ 30,000. Wayne Gehrke reduced his fees by half to arrive at the $ 30,000 cost. . City Manager, Jim-Nantell has requested that a formal written report be presented to the City Council. 2. Request for Funds - Based upon the Council's approval, the Trustees approved the City Librarian's request to earmark $ 30,000 from the Willert Trust to cover the expenses of the Millennium Project. M/S/C (Toft/Towle) C. Lechich Trust Fund The estate of Nancy Lechich provided for a sum of$ 50,000 to be distributed to the Burlingame's Lions Club which the Lions Club is to place in a trust fund for the purpose of providing children's reading programs at the Burlingame Public Library. Dan Anderson of the Lions Club,advised Pat Harding that the funds have been placed in an endowment. The Library will receive the interest from this fund once a year beginning June 2011. There was some discussion that perhaps the interest from the endowment could be allocated to the Library Foundation to be used specifically for the book collection. Trustee.Towle expressed some concern that monies given to the Library through a legal entity for a specified purpose should be overseen and managed by Library Trustees. Library Board of Trustee Minutes July 20,2010 3 XI. Adjournment The Trustees thanked Pat Toft for her 6 years of service to the Library Board of Trustees. The meeting was adjourned at 7:00pm. M/S/C (Toft/Towle) The next meeting of the Library Trustees will be held_August 17, 2010 at 5:30pm in the Library Conference Room. Respectfully Submitted, Pat Harding City Librarian Library Board of Trustee Minutes July 20,2010 4