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HomeMy WebLinkAboutMin - LB - 2010.06.15 BURL NOAME `-' Library Board of Trustees Minutes June 15, 2010 I. Call to Order Trustee McCormack called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack Pat Toft, Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder Foundation Member: Susan May, Foundation President Members of Public Jean Chiang, Lisa Rosenthal III. Presentation by Russ Cohen On behalf of the Burlingame Historical Society, Russ Cohen gave the Library a signed copy of the "Burlingame Centennial 1908 - 2008" written-by Joanne Garrison and a CD orchestrated by Russ entitled "The History of the Burlingame Library" to be placed in the Library Centennial time capsule. IV. Trustees' Board Minutes Mav 18, 2010 The minutes of the May 18, 2010 Trustees' meeting were unanimously approved as written. M/S/_C (Toft/Towle) V. Correspondence and Information A. Library,Statistics May 2010 Circulation totals at the Main were 49,442 which is a decrease of - 3.74% from the previous year of 51,363. Circulation totals at Easton were 5,595 which is a decrease of 3.95% from the previous year of 5,825. Decreased circulation at Easton is a partial result of the 10% reduction of open hours due to the closure of Easton on Fridays effective May 1, 2009 and the 3 day closure at both facilities over the Memorial Day weekend. On a positive note, self-check increased at both the Main Library and Easton Branch. B. Increase Events at Easton Trustee Corcoran suggested that more children and adult programs should be held at Easton. Having local,authors give a book review was one idea. 48o Primrose Road•Burlingame•California 94010-4o83 Phone(650)558-7474•Fax(650)342-6295•www.burlingame.org/library VI. From the Floor Jean Chiang noted that she is interested in serving the community and wanted to observe a board meeting; Lisa Rosenthal current Foundation Advisory Board member is applying to fill an opening on the Board of Trustees. VII. Reports A. City Librarian's Report - Highlights 1. Easton Update - $ 31,000 has been donated to the Easton Campaign. The City Librarian sent out an update to Easton's 171 Facebook friends on the fundraising efforts. 2. Technology Center - Pat Harding visited the Walnut Creek Library with Wayne Gehrke to look at their technology center. Pat has set up a meeting with Wayne Gehrke-and the managers to discuss the overall various functions in the library and the location of the Technology Center. Russ noted that the Historical Society might be interested in adding some of the discarded bound periodicals to their collection. 3. RFID/Evergreen Software - RI+ID has been re-confirmed by the PLS Library directors; a detailed report,prepared by Monica Schulz, will be forthcoming. The directors are looking into Evergreen Open Source software. -� 4. Volunteers/Programs 19 teens and 3 adults attended the volunteer orientation`given by Jan Eustis and Amy Pelman. Volunteers will assist in all departments. Programs given in May for adults, teens and children had a total attendance of 256. Summer Reading begins June 14th -through July 3-1st. Classroom visits to Burlingame and Hillsborough schools by the Children's staff provided 3,051 students with information on the program. B. Foundation Report Susan May 1. Update on Foundation Events - 1) Newsletter should be-mailed before the July 11th Summer_Book Sale. 2) The Children's Tea will be held December 4th from 2:00-4:00 at the Easton Branch. Gymboree has agreed to underwrite the event in the amount of $3,500. 3) The Escoffier Society reception will be held on August 27th 6-8. Guests will include donors who have given $10,000 or more, as well as donors who have given consistently since the Foundation was formed. One goal of the event is to create an interest among the donors in the Planned Giving Program. Library Board of Trustee Minutes June 15,2010 2 VIII. Unfinished Business A. Time Capsule Jeff Lindstrom is building the time capsule.' The Trustees reviewed the final contents which will be numbered and have a corresponding explanation. The capsule is expected to be completed in August and will be presented ata special event not yet determined. It was suggested that, if possible, a copy of the Hillsborough history book be added to the time capsule. B. Easton Campaign Events to date include the following: 1) The Burlingame Mother's Club gave a generous donation; 2) Jim Nantell and Father Michael are planning to make a campaign presentation at Our Lady of Angles Parrish; 3) A block campaign is scheduled for the.Fall; 4) Easton Campaign will be mentioned`at the Family Fun Nights. C. Adopt a Book Program The Trustees agreed to support the request of the City Librarian to delay the "Adopt a Book Program" and perhaps reconsider its implementation closer to Christmas. Trustee Corcoran will find out when the elementary schools have scheduled their "Adopt a Book Program" program. IX. Adjournment The meeting was adjourned at 7:00pm. M/S/C (Griffith/Corcoran) The next meeting of the Library Trustees will be held July 20, 2010 at 5:30pm in the Library Conference Room. Respectfully Sub tted, Pat Harding City Librarian Library Board of Trustee Minutes June 15,2010 3