Loading...
HomeMy WebLinkAboutMin - LB - 2010.05.18 BURLiNO- AME � R Library Board of Trustees Minutes May 18,2010 I. Call to Order Trustee Griffith called the meeting to.order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack (conference call) Pat Toft, Sandy Towle Staff Present: Pat Harding, City Librarian Sidney Poland, Recorder Foundation Member Susan May, Foundation President III. Trustees' Board Minutes April 20, 2010 The minutes of the April 20, 2010 Trustees'meeting were unanimously approved with the correction that in Section VII. Item D Time Capsule the word ...."approval" be deleted. M/S/C (Corcoran/Towle) �-' IV. Correspondence and Information A. Library Statistics April 2010 Circulation totals at the Main were 53,345 which is an increase of 2.35% from the previous year of 52,119. Circulation totals at Easton were 5,651 which is a decrease of-16.25% from the previous year of , 6,769. Decreased circulation'at Easton is a partial result of the 10% reduction of open hours due to the closure of Easton on Fridays effective May 1, 2009. The Trustees were concerned about the drop in Circulation activity for April. Trustee Corcoran suggested that the Trustees and staff should look for opportunities to increase attendance such as adding another Children's program. The City Librarian, Pat Harding, noted that the popular Summer Reading program which begins June 14th has always had a high level of participation from the schools and should bring up the Circulation statistics. The Trustees agreed to revisit this issue after the May statistics are reported. 48o Primrose Road•Burlingame•California 94010=4083 Phone(650)558-7474•Fax(650)342-6295•www.burlingame.org/library i . V. From the Floor No one from the public attended the meeting. VI. Reports ,.. A. City Librarian's Report -Highlights 1. Budget Status -The next Budget'Study Session will be held Wednesday May 26th in the Lane Community Room. ' 2. Personnel -The City Manager, Jim Nantell, has delayed approval of hiring for the 25 hour Children's position until he can ascertain the success of the Easton Campaign._ This position would be a permanent benefited position and will be open to recruitment. Reference Librarian Amy Pelman started B-tab, a Teen Advisory Board. 3. RFID - The Introduction of a new RFID technology- UHF RFID has caused some concern to the PLS Strategic Planning Team with regard to the continuation of the PLS RFID project. After reviewing the new information, the PLS Strategic Planning Team will meet with PLS directors on June 3rd to discuss the viability of UHF-RFID and determine its advantages over the current RFID project. B. Foundation Report Susan May 1. Easton Campaign - The general theme of the campaign is Join -� "Team Easton". Betsy Corcoran will prepare a list of"Frequently Asked Questions," that will be placed on the "Team Easton" website. Susan requested that."Team Easton" be defined as a supportive community coalition comprised of the City of Burlingame, the Foundation, the Burlingame Library and Burlingame and Hillsborough residents. 2. Upcoming Foundation Events - Foundation events for the rest of 2010 are as follows: 1) June Newsletter; 2) Summer Book Sale July 11 th to be-held on front porch of the Main Library; 3) Reception for the.members of the Escoffier Society which will include those donors who have give $10,000 or more or who have included the Library as a beneficiary in their estate planning and 4) Children's Tea to be held December 5th at the Easton Library. 3) Other Accomplishments -The Foundation adopted an Investment Policy Statement as partof their Planned Giving Program. The Book and Author's Luncheon raised $24,998. Library Board of Trustee Minutes May 18,2010 2 VII. . Unfinished Business A. Joint Service. Desk (Request for Funds) The City Librarian, Pat Harding, submitted a quote from Ross McDonald to lower the 3 end panels and cut an additional hole in the counter for the printer on the Joint Service Desk. The additional change is to provide the desk staff with a direct view of the Children's room, staircase and hall-leading to the elevator and the restrooms. The Trustees approved the request of the City Librarian and passed a motion to release $2,125 from the Willert Trust to complete the final renovation ofcthe Joint Service Desk. M/S/C (Towle/Toft) B. Computer Lab Update Barry Mills received a cost estimate of$3,200 for an A/V consultant. Barry will consult with staff of the Millbrae Library to obtain information on how their technology lab was developed. Trustee Griffith noted that this might be a way to increase support from donors by giving them the opportunity to name a computer. C. Time Capsule Jeff Lindstrom has agreed to build the time capsule. The Trustees need to make a final decision on the items to be placed in the capsule in order for the size of the capsule to be determined. Items previously discussed were photos of the Library's Centennial, Al's DVD, "City of Trees", cell phone, and children' list of favorite books compiled by Trustee Corcoran. Staff will be asked to give suggestions. Trustee Towle will try to have.final drawings and wood samples by the next meeting. VIII: New Business A. Easton Campaign Pat Harding, City Librarian, updated the Trustees on the progress of the Easton Campaign. 1. Team Easton,-,the general theme of the campaign is to Join "Team Easton." One of the goals is to encourage 100 families to contribute $70 or more. 2. Frequently Asked Questions -Trustee Corcoran volunteered to prepare a list of questions that residents have asked regarding this campaign effort especially questioning why it is necessary. This list will be posted on the Team Easton Website. 3. School Newsletters - a short description of this effort was prepared and given to the school liaisons at Lincoln, Roosevelt, Franklin, OLA Parrish to put,in their newsletters before school is over for the summer. Library Board of Trustee Minutes May 18,2010 3 a 4. Library Actions -Team Easton has been put on Facebook. So far 173 fans have responded many of whom were patrons of Easton during their childhood. Maryam Refahi, and Cathy Somerton of the Children's Dept. designed a book thermometer and Jim Kaufman, our resident carpenter, is building the base. The thermometer will be placed on the front porch of Easton. Jim is also building a donation box to be placed inside Easton for donations of any denomination. 5. Endowment - It-was suggested at the April 30th meeting that any surplus funds over the $70,000 be used to seed an endowment for Easton. 6. Easton Open to Public Use - Residents have made the suggestion that opening Easton for other uses could become a future revenue source. Pat Harding felt that this issue.needs to be discussed with the City Manager as the cost of a staff person would be approximately $25. The Children's Tea given by the Foundation in December will present the opportunity to observe how well Easton can accommodate a group event. IX. Adjournment The meeting was adjourned at-7:00pm. M/S/C (Corcoran/Towle) The next meeting of the Library Trustees will be June 15, 2010 at 5:30pm_in. the Library Conference Room. Res ectfully Submitted, Pat Harding City Librarian Library Board of Trustee Minutes May 18,2010 4