HomeMy WebLinkAboutAgenda Packet - LB - 2010.06.15 ►URLINGAME PUBLIC LIBRARY UFBURLINGAMEj
Board of Trustees Agenda -June 15, 2010—5.30pm480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Presentation by Russ Cohen
IV. Library Board of Trustee Minutes for May 18, 2010 Approval
V. CORRESPONDENCE AND INFORMATION
A. Library Statistics for May 2010 Information
VI. From The Floor(Public Comments)
VII. REPORTS
A. City Librarian's Report—Harding Information
B. Foundation Report Information
VIII. UNFINISHED BUSINESS
�- A. Time Capsule Information/Discussion
B. Easton Campaign (1. List of Donors —2. FAQ Team Easton) Information/Discussion
C. Adopt a Book Program Discussion
IX. NEW BUSINESS
X. ANNOUNCEMENTS
XI. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURUMOAME
-Library Board of Trustees Minutes
May 18, 2010
I. Call to Order
Trustee Griffith called the meeting to,order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith,
Katie McCormack (conference call)
Pat Toft, Sandy Towle
Staff Present: Pat Harding, City Librarian .
Sidney Poland, Recorder
Foundation Member Susan May, Foundation President
III. Trustees' Board Minutes April 20, 201_0
The minutes of the April 20, 2010 Trustees'meeting were
unanimously approved with the correction that in Section VII. Item D
Time Capsule the word ...."approval" be deleted.
M/S/C (Corcoran/Towle)
IV. Correspondence and Information
A. Library Statistics April 20110
Circulation totals at the Main were 53,345 which is an increase of
2.35% from the previous year of 52,119. Circulation totals at Easton
were 5,651 which is a decrease of-16.25% from the previous year of ,
6,769. Decreased circulation at Easton is a partial result of the 10%
reduction of open hours due to the closure of Easton on Fridays
effective May 1, 2009.
The Trustees were_concerned about the drop in Circulation activity for
April. Trustee Corcoran suggested that the Trustees and staff should
look for opportunities to increase attendance such as adding another
Children's program. The City Librarian, Pat Harding, noted that the
popular Summer Reading program which begins June 14th has always
had a high level of participation from the schools and should bring up
the Circulation statistics. The Trustees agreed to revisit this issue after
the May statistics are reported.
48o Primrose Road•Burlingame•California 94010=4083
Phone(650)558-7474•Fax(659)342-6295•www.burlingame.org/library
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V. From the Floor
No one from the public attended the meeting.
VI. Reports
E A. City Librarian's Report -Highlights
1. Budget Status-The next Budget'Study Session will be held
Wednesday May 26th in the Lane Community Room. '
2. Personnel-The City Manager, Jim Nantell, has delayed approval
of hiring for the 25 hour Children's position until he can ascertain
the success of the Easton Campaign._ This position would be a
permanent benefited position and will be open to recruitment.
Reference Librarian Amy Pelman started B-tab, a Teen Advisory
Board.
3. RFID The Introduction of a new RFID technology- UHF RFID
has caused some concern to the PLS Strategic Planning Team with
regard to the continuation of the PLS RFID project. After reviewing
the new information, the PLS Strategic Planning Team will meet with
PLS directors on June 3rd to discuss the viability of UHF-RFID and
determine its advantages over the current RFID project.
B. Foundation Report Susan May
1. Easton Campaign-The general theme of the campaign is Join
"Team Easton". Betsy Corcoran will prepare a list of"Frequently
Asked Questions" that will be placed on the "Team Easton" website.
Susan requested that."Team Easton" be defined as a supportive
community coalition comprised of the City of Burlingame, the
Foundation, the Burlingame Library and Burlingame and
Hillsborough residents.
2. Upcoming Foundation Events - Foundation events for the rest
of 2010 are as follows: 1) June Newsletter; 2) Summer Book Sale
July 11 th to be'held on front porch of the Main Library; 3) Reception
for the.members of the Escoffier Society.which will.include those
donors who have give $10,000 or more or who have included the
Library as a beneficiary in their estate planning and 4) Children's
Tea to be held December 5th at the Easton Library.
3) Other Accomplishments -The Foundation adopted an
Investment Policy Statement as part"of their Planned Giving
Program. The Book and Author's Luncheon raised $24,998.
Library Board of Trustee Minutes May 18,2010 2
VII. . Unfinished Business
A._ Joint Service, Desk (Request for Funds)
The City Librarian, Pat Harding, submitted a quote from Ross
McDonald to lower the 3 end panels and cut an additional hole in
the counter for the printer on the Joint Service Desk. The additional
change is to provide the desk staff with a direct view of the Children's
room, staircase and hall leading to. the elevator and the restrooms.
The Trustees approved the request of the City Librarian and passed a
motion to release $2,125 from the Willert Trust to complete the final
renovation of,-the Joint Service Desk. M/S/C (Towle/Toft)
B. Computer Lab Update
Barry Mills received a cost estimate of$3,200 for an A/V consultant.
Barry will consult with staff of the Millbrae Library to obtain
information on how their technology lab was developed. Trustee
Griffith noted that this might be a way to increase support from
donors by giving them the opportunity to name a computer.
C. Time Capsule
Jeff Lindstrom has agreed to build the time capsule. The Trustees
need to make a final decision on the items to be placed in the
capsule in order for the size of the capsule to'be determined. Items
previously discussed were photos of the Library's Centennial, Al's
DVD, "City of Trees", cell phone, and children' list of favorite books
compiled by Trustee Corcoran. Staff will be asked to give
suggestions. Trustee Towle will try to have.final drawings and wood
samples by the next meeting.
VIII: New Business
A. Easton Campaign
Pat Harding, City Librarian, updated the Trustees on the progress of.
the Easton Campaign.
1. Team Easton,,the general theme of the campaign is to
Join "Team Easton." One of the goals is to encourage 100
families to contribute $70 or more.
2. Frequently Asked Questions -Trustee Corcoran
volunteered to prepare a list of questions that residents have
asked regarding this campaign effort especially questioning why it
is necessary. This list will be posted on the Team Easton Website.
3. School Newsletters - a short description of this effort was
prepared and given to the school liaisons at Lincoln, Roosevelt,
Franklin, OLA Parrish to put:in their newsletters before school is
over for the summer.
Library Board of Trustee Minutes May 18,2010 3
4. Library Actions -Team Easton has been put on Facebook. So
far 173 fans have responded many of whom were patrons of Easton
during their childhood. Maryam Refahi, and Cathy Somerton of the
Children's Dept. designed a book thermometer and Jim Kaufman,
our resident carpenter, is building the base. The thermometer will be
placed on the front porch of Easton. Jim is also building a donation
box to be placed inside Easton for donationsof any denomination.
5. Endowment - Itwas suggested at the April 30th meeting that any
surplus funds over the $70,000 be used to seed an endowment for
Easton.
6. Easton Open to Public Use - Residents have made the
suggestion that opening Easton for other uses could become a future
revenue source. Pat Harding felt that this issue.needs to be
discussed with the City Manager as the cost of a staff person would
be approximately $25. The Children's Tea given by the Foundation in
December will present the opportunity to observe how well Easton
can accommodate a group event.
IX. Adjournment
The meeting was adjourned at-7:00pm. M/S/C (Corcoran/Towle)
The next meeting of the Library Trustees will be held June 15, 2010
at 5:30 m.i�n the Library
p ary Conference Room.
Respectfully Submitted,
f..
Pat Harding
City Librarian
Library Board of Trustee Minutes May 18,2010
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MAY 2010
Burlingame Registered Borrowers
Burlingame Hillsborough Other Total
Adult Patrons 17,442 3,000 0 20,442
Juvenile Patrons 5,262 1,468 0 6,730
Non-PLS Patrons 0 0 2,016 2,016
Teachers 100 11 86 197
Temporary Patrons 87 2 3 92
Outreach Patrons 26 1 0 27
Staff 27 0 38 65
Total Registered 22,944.00 4,482 2,143 29,569
Borrowers
Circulation Totals
This month total Main 49,442 This month previous year 51,363 -3.74%
This month total Branch 5,595 This month previous year 5,825 -3.95%
This month Grand Total 55,037 This month previous year 57,188 -3.76%
*As of May 1, 2010 we are now comparing Decrease in main and branch is due to 3
apples to apples, as it has been a year since day closure over the Memorial Day
Easton closed. holida .
All Children's All A/V All Non-English
Main 17,382 16,033 480
Easton 3,492 1,552 0
20,874 17,585 480
Self Check Usage*
Total Items % of 1st Time Check Outs
Main 27,846 80%
Branch 2,802 70%
*All time high for self-check at both main and branch.
Online Renewals
Total Items % of Total Renewals
Main 11,632 79%
Branch 1,174 72%
Total Main and Branch 12,806
Reference Activity Inter Library Loans
Questions Lent 4,087
Reference 2,589 Borrowed 2,488
Children's 1,252 Total 6,575
Lower Level 1,590
Branch 455
e-mail 29
Reference
TOTAL 5.915
L
BULLINGAME, PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MAY 2010
PAGE 2
Collections Main Titles Volumes Main Titles Added Branch Volumes
Added
Adult Non-Fiction 386 196 29
Children's Non-Fiction 40 29 4
YA Non-Fiction 0 0 0
Adult Fiction 173 115 20
Children's Fiction 155 82 23
YA Fiction 57 42 3
DVD Fiction Adult 130 75 15
DVD Fiction JUV 8 4 1
DVD Fiction YA 0 0 0
DVD Non-Fiction Adult 12 10 0
DVD Non-Fiction JUV 0 0 0
DVD Non-Fiction YA 0 0 0
BCKD Adult 35 33 5
Children's BKCD 14 9 5
YA BKCD 7 6 1
CD Music Adult 7 7 0
CD Music JUV 0 0 0
CD Music YA 0 0 0
Totals 1,024 608 106
Fines and Fees Main $7,523.27
Branch* 627.31
Total $8,150.58
Main and Easton Deposits
Trustee Special Fund Photocopies/SAM Main $1,347.35
Photocopies/SAM Branch 29.50
Total Branch and Main $1,376.85
Estimated User Traffic Main 32,639 Daily Average Main 1,116
Estimated User Traffic 3,357 Daily Average Easton 168
Easton
Total User Traffic 35,996 Total Daily Average 1,284
Community Room Adult
Number of Attendance
Meetings
Public Meetings 10 310
Lincoln School Book Clubs 2 50
Library Meetings 2 25
Burlingame Art Society 3 150
Total 17 535
Conference Room
Book Club Adult 1 15
Library Board of Trustees 1 7
Library Foundation 3 30
Library Staff Meetings 2 18
U.S. Census Group 17 102
Total 24 172
BUI'LINGA .E PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MAY 2010
PAGE 3
Children's and Young Adult Programs Attendance
Main
Pre-school Story Time 4 188
Toddler Story Time 8 462
Baby Story Time 1 52
Total Story Time 13 Total Story Time 702
Attendance
Special Programs Attendance
Paws for Tales 1 23
Tie Dye Socks Teen Program 1 17
Mother Goose 1 66
Total 3 Total Special Program 106
Attendance
Class Visits (Elementary) 6 190
Preschool Outreach Visits 0 0
Summer Reading 51 1,268
Total Class Visits 57 Total Class Visits Attendance 1,458
Easton Story Times & Special Programs Attendance Questions
Easton
Preschool 4 95
Toddler 4 184
Total Programs 8 279
Class Visits (elementary) N/A 1 Attendance 36
Total Class Visits 1 Total 36
Attendance
Easton Internet Usage 524
Main Internet User Sessions
Hour, Half Hour, &Ex res: Children's Total
7,040 80 7,120
May Outreach Statistics
Current 17
Add 1
Total Outreach Patrons 18
Deliveries 32
Pick Ups 2
Books 110
Paperbacks 13
Audio Books 35
Music CD's 12
DVD's 22
Magazines 10
Total Library Materials 202
BURL i NOAME
Gity Librarian Report
June 15, 2010
Library Budget Reductions
Fiscal Year 201012011
The City Council held the Budget Study Session,Wednesday 5/26/2010 from 6pm— 10pm in
the Lane Community Room. The Council was happy to hear that over$30,000 had been raised
towards the funding of Easton for the next fiscal year. There were several questions about the .
Hillsborough contract. The City receives $499,447 from Hillsborough for library services. This
is a per capita support based on the average per capita support,of the libraries in PLS. -
Burlingame is reimbursed for 2/3 of the population of Hillsborough. San Mateo is reimbursed for
the other 1/3 of the population of Hillsborough.
Easton Update
Save the EastonBranch Library Facebook page has 171 Friends! To date we have raised-over
$31,000. 1 sent out a group email to the Facebook page updating "friends" about the fundraising
efforts. I also sent a note to the school liaisons to ask them to check the effectiveness of the
school outreach newsletter. Maryam Refahi, Cathy Somerton and Jim Kaufmann are currently
working on the Easton book"thermometer"to be placed in front of Easton. Jim Kaufman also
built a donation box to place at Easton. There will be a sign on it asking patrons to donate to
support Easton. He will be installing both the thermometer and the donation box in the next 2
weeks.
J
Technology Center
Barry will be meeting next week with Ashu Tikekar, Network Specialist for Redwood City, to
discuss the design of the new Technology Center. Ashu recently worked on a similar project at
the Redwood City Library Public Library. Burlingame contracts with Redwood City for IT
services. Bary will also be contacting Drew Kutlik, CEO of Magic Wave Productions, who
worked on the design and installation of the A/V upgrade of the Burlingame City Council
Chambers.
I will be attending the preview party of the new Walnut Creek Library on June 5 with Wayne
Gehrke to look at the design of their Technology Center.
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48o Primrose Road Burlingame•California 94010-4o83
Phone(650)558-7474'Fax(650)342-6295'www.burlinqame.orq/tibrary.
News From PLS '1
Library Directors reconfirmed their desire to,move ahead with RFID technology. Monica
Schultz from PLAN will write up a detailed report with the timetable and needed actions
within the next two weeks.
• Library Directors also discussed moving to Evergreen Open Source software as a
replacement of current Integrated Library System (ILS)– III. Evergreen is open-source,
consortia-quality library software to help library users find library materials and to help
libraries manage, catalog, and circulate those materials. Open source software is freely
available-free to download, free to use;free to view, and free to adapt and improve. A
number of libraries across the country use open source software-for the ILS. King
County,in Seattle will becoming live with Evergreen in September. PLS has the
opportunity to receive an $80,000 grant for Evergreen if they can show substantial
progress in moving towards Evergreen in the next 2 Y2 years. The library directors are
interested in this project but feel the immediate need is RFID, because all libraries in
PLS have had staff cutbacks and repetitive stress injuries. Monica Schultz will draw up
two project plans: one with RFID alone and the second with RFID in parallel with
Evergreen.
Volunteer Orientation
On Tuesday, June 2 we had 22 teens and adults come to our Volunteer Orientation for an
overview, training and a tour. Nineteen of the volunteers were teens and three adults. Our new
volunteers will work on a variety of tasks in all departments throughout the library. Amy Pelman
and Jan Eustis run the Teen and Adult Volunteer Program.
Past Programs
Adult Programs.
June 7–Birth of Impressionism–Masterpieces from the MUSEE UORSAY 7pm
This event was attended by 160 library patrons.
Teen Programs.
On May 22nd 17 teens met on the upper level terrace for: Dying to Tie-Dye ...Socks.
• Amy Pelman visited classes at BIS promoting Summer Reading and book talking
favorite reads.
Children'Programs
We had another successful Paws for Tales program on May 28th with 23 children attending.
Other Special Programs included:
2
May-7th Baby story time-- 52
May 8th Mother Goose program --66
May. 12th Montessori Preschool visits (2 classes)to BPL— 61
May 17th Washington School Kindergarten/4th grade Book buddies class visits to BPL—60
• Kathy von Mayrhauser and Cathy Somerton have also been visiting the elementary
classes in Burlingame and North and West in Hillsborough to promote Summer Reading.
Upcoming Events:
Summer Reading Program for the Whole Family—June 14—July 31
Every age group can now enjoy the Burlingame Public Library's Summer Reading Program:
• Oceans of Stories— for Listeners
• Make a Splash—Elementay Age Readers
• Make Waves—Teen Club
• Recipes for Reading Adult Program
There are programs and prizes for all age groups. We will be installing banners on the front of
both the Main and Eason branch announcing summer reading. We will be able to reuse these
banners Summer Reading in the coming years.
U Children's Events Summer 2010
Family Fun Nights
June 15, 2010 Nancy Cassidy singer/songwriter
June 22, 2010 Images in Motion Puppet show called Water Works
June 29, 2010 Daniel DaVinci Juggling Genius
July 6, 2010 Prairie Rose Band
July 13, 2010 Magic Dan
July 20, 2010 Puppet Art Theatre Goldilocks and the 3 sharks
July 27, 2010 Magic Dan
Paws for Tales
Friday, June 25 from 3:30-4:30
Friday, July 23 from 3:30-4:30
Friday, August 27 from 3:30-4:30
3
Teen Events Summer 2010 '_"s
Get Crafty at Our Teen Craft Programs!
4n' Saturday of every month 2PM—4PM. For ages 13-18.
Refreshments provided!
Check our website for details and to sign-up
Special Teen Program coming in September:
Murder Mystery Night at the Library!
Adult Events Summer 2010
June 7: Birth of Impressionism—de Young docent lecture 7 p. m.
June 24: Guittard Chocolate 7 p.m. '
June 30: Laura Stec/Global Warming Diet 7 p.m.
July 7: Karen Diggs: Lore and Love of Exotic Spices 7 p.m.
July 12: San Francisco Baking Institute: Croissant Tasting 7 p.m.
July 21: Nancy Kux: Cupcake Decorating, 7 p.m.
July 31: Tim Patterson: Homemade Wine Making, 1 p.m.
August 26: Impressionist Paris—de Young docent lecture 7 p.m.
All Events in the Lane Room
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12/31/2010)
View:All donations
Donation Status:Any
Probability:All
Campaign Name contains Easton
0 Bryan Meger
0 Ann Keighran
0 Emily& Mark Griffin
1 Sue&Tim Reiterman
1 Nancy Kux
1 Michael and Margaret McCaffery
1 David Hinckle
1 Anonymous
1 Jerome and Darlene Senkir
1 Arvinand Mary Kee Fong
1 Scott and Amy Dohemann
1 Heather and Frank Loeffler
1 Jeff& Ellie Byrd
1 Norman Utigard and Elizabeth Hawley
1 Ann T Casey Aspin
1 Charlotte S. Epstein
1 Christopher and Grace Freeman
1 William H.Van Horn
1 Roger Kelly
1 Frank& Mary Ann McCabe
1 Edna Steele
1 Robert& Pat Giorni
1 Susan May
1 Rabbi Daniel &Mrs Sandra Feder
1 Kate Phillips and Michael Ross
1 Deborah Leon and Phillip Wang
1 Mark&Kimberly Rosales
1 Fred D.and Joann Hawley
1 Jim&Terry Nagel
1 Jerry Deal
1 Robert&Gretchen Cody
1 The Quintana Family
1 Christine Thorstinson and Paul Cousineau
1 Ruth Mary and John Cradler
1 Elizabeth Crumrine
1 Thompson& Nanette Ryan
1 Joseph&Cathy Baylock
1 Bill& Nan Nagle
1 Glen Saito
1 Megan Bleichner
1 Kate Phillips and Michael Ross
1 Jennie Foote
1 Karen Schwartz
1 Christine Dailey
1 Patricia and Greg Hagey
1 Pat Harding and Bill Tiedeman
1 Melissa Macko
1 George&Sylvia Johnson
1 Danica Hodge
1 Christopher&Rosemarie Buckley
1 John Venturino
1 Becky Glover
1 Renee Ballinger
1 Chris Nantell
1 Elizabeth Corcoran and George Anders
1 Sheila and Bill Creeks
1 Mark&Leslie Ragsdale
1 Eugene Podkaminer
1 Shelly Taylor
1 Gus Petropoulos
1 Ann Nejasmich
1 Sandra Barrolaza
1 Donald& Perissa Clark
1 Kathleen Johnston
1 Virginia Levy
1 Elizabeth Kohs
1 davina drabkin
1 Nancy Tuck
1 Macy Kaye
1 Tony and Michelle Johnson
1 Gail Mosse
1 Linda and Lawrence Dugoni
Confidential Information-Do Not Distribute
reserved.
Frequently Asked Questions — Team Easton
Q.What is"Team Easton"?
and
ts WhoA
Team Easton is a coalition of Burlingame Eas on branchr -and are committed
love our libraries—both the main library anServices
to raising$70,000 by December 2010 to maintain library
through June 2011.
Q. Ouch.Why do we have to raise$70,000? il must
un
A.To balance next year's budget,the Burlingame 6 0 180 Citmilliony CO cbudget.That means
cut$3,100,497 million from our town
's budget is shrinking by$445,305.We have come up with ways to
the Library hiring freezes and cutting the number of
shrink the Library's budget through ens to be the costs of
books we buy—but we're still$70,000 short. That happens
running Easton.
Q.If we don't raise the money,will Easton close?
A.Not completely. The City Council members
have
e agreed they
will will
NOTe to save
�-- completely close Easton if the budget is sh will likely
the money somehow. If we fail to l brianch least
a a$Ea,00 O'the Library p probably by closing on
have to cut hours at both the ma
Sundays.
Q:What about the Library Foundation? Doesn't it raise money for the
Library?
A. Absolutely. The Foundation has already pledged to contribute$110,000 this
year to support the Libraries. In
itted tocal providingding all the funds10/2011,the for purchation athe
sing
Trustees of the Library are co p
new books and materials for both libraries. Sadly,we still need more. Team
Easton focuses on the specific goal of raising enough funds to cover the
current$70,000 shortfall.People who belong to the Foundation and to the
Library Board of Trustees are working on Team Easton,too. Your donation will
be accepted by the Burlingame Library Foundation, a registered 5010(3) charity.
Q. Is the Foundation also raising money for a computer lab? Why do that
now?
A. Yes. The Foundation has started a campaign to raise 100,000 to turn the
periodical storage shelves, on the lower level of the library, into a computer lab.
Our current fleet of computers are fully occupied. We have no place to offer
classes and programs on computers. This effort aims to ensure the Library stays
`'' relevant to the needs of our patrons.
Q. How do I know that money donated to"Team Easton"will be used to
keep the doors open?
A. Any donations designated as for"Team Easton"will be put into a special
fund exclusively used to support Easton's operation.
Q. How can we avoid going through this again next year?
A. There are no guarantees. However, if we raise more than$70,000 this year,
we can begin to establish an endowment for Easton that will take the branch off
the chopping block during future budget negotiations.
Q. How do I join Team Easton?
A. That's the spirit! You can write a check to the Burlingame Library
Foundation and clearly mark that it is for"Team Easton."You can also make a
donation on the website, www.teameaston.or . And please encourage your
neighbors and friends to help join this effort.
A little community spirit will go along way. Join"Team Easton"because open
library doors create open minds!