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HomeMy WebLinkAboutMin - LB - 2010.04.20 BURUMOAMI Library Board of Trustees Minutes April 20, 2010 I. Call to Order Trustee Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Pat Toft, Sandy Towle ' Trustee Absent: Katie McCormack Staff Present: Pat Harding, City Librarian Sidney,Poland, Recorder Foundation Member Jim Cannon, Stephen Hamilton III. Trustees' Board Minutes March 16, 2010 The minutes of the March 16, 2010 Trustees' meeting were unanimously approved with the correction that Sunday January 3, 2011 being changed to Sunday, January 2, 2011. M/S/C (Towle/Toft) A new motion was introduced to amend the original passed motion of March 16, 2010 which stated that the "Trustees reserved the right to amend this motion and keep the Library open on Sunday January 2, 2011 rather than closing for 4 days in succession". The addition to the original amendment will read as follows: .... and further the Trustees reserve the right to keep the Library open on December 26, 2010 and January 2, 2011. M/S/C (Corcoran/Toft) IV. Correspondence and Information A. Library Statistics March 2010 Circulation totals at the Main were 57,562 which is an increase of 2.70% from the previous year of 56,047. Circulation totals at Easton were 6,360 which is a decrease of-6.19% from the previous year of 6,780. Decreased circulation at Easton is a result of the 10% reduction of open hours due to the closure of Easton on Fridays effective May 1, 2009. B. Joint Service Desk Circulation and Reference staff are promoting a campaign for patrons to bring their library cards in hopes of making the checkout line move faster. Trustee Griffith suggested giving out the key chain version of the library card and perhaps including the chain. 480 Primrose Road•Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library C. Quarterly Reports 1. Willert Trust The City Librarian, Pat Harding, advised the Trustees that the balance shown in the Willert Trust does not reflect payment of ergonomic items purchased for staff. 2. Copier Fund Pat Harding also noted that the color copier on the main level is being used more by the staff than the public and therefore is not cost effective. This machine will be moved to the upstairs staff area. The public will still have access to the two black and white copiers located in the copy room on the main level. 3. Centennial Fund The Centennial Fund is in arrears due to the back stock of the Library Christmas Ornaments. It was suggested that the Library, could perhaps hold a "Christmas in July" promotion. V. From the Floor No one from the public attended the meeting. VI. Reports A. City Librarian's Report - Highlights 1. PLS Highlights from April 1st Meeting- Following are some of the PLS activities: 1) RFID - Backstage is the vendor PLS is recommending for tagging materials; 2) Evaluation of a web-based video conferencing product called Mega Meeting is in process; and 3) An LSTA grant for a program called Free 2 Read and Ride was awarded to PLS in a partnership with BART. The grant provides for a book distribution machine to be installed at the Millbrae BART station in September of 201 0 which will provide reading and media material to commuters. 2. Programs - In April, the Library hosted successful programs in Children's, Adult and Teens. Brad McCulley, a Library Assistant, who is presently working on his degree in Library Science, held a job seminar entitled "Job Hunting Tools in a Tough Economy". The event was well received by the 38 attendees. Amy Pelman has formed a Teen Advisory Board that will meet on the 3rd Friday of the month. Shakespeare Comes to Burlingame performed "Hamlet" for an audience of 110 people. Library Board of Trustee Minutes April 20,2010 2 B. Foundation Report Jim Cannon 1. Book and Author Luncheon - Reservations for the6 Foundation luncheon to be held on May 1st presently total 140. The room will hold 200. Sponsorships and donations have reached $20,000. Jim was encouraged by the positive response to this event. 2. Escoffier Society Stephen Hamilton The Escoffier Society will be composed of donors who have included the Library in their estate planning or who have given substantially to the Library over their lifetime. Stephen noted that a donor could name the Library as a beneficiary of their life insurance policy. July 18th is the tentative date for the Escoffier Society event. 3. Book Sale The Spring Book,Sale raised $6,400. VII. Unfinished Business A. Budget Update. City Librarian The City Manager has agreed to the following budget reductions suggested by the City Librarian for the fiscal year 2010-2011. 1. Book Budget -The Foundation and the Library Board of Trustees will provide funding for the entire book budget in the amount of $180,000.. 2. Library Positions -The Library Service Manager position will be eliminated; the Librarian II reference position formerly held by Maribeth James-Thibodeaux will be frozen. 3. Easton Branch-The City Council agreed not to close Easton. The City Manager will look to the Community to initiate a campaign to raise the $70,000 to maintain Easton. The Council will maintain Easton even if the entire $70,000 is not raised. As a 501 (c)(3) organization the Foundation will track the donations and issue a tax acknowledgement letter but it will not take a leadership role in the campaign. 4. Additional Closures The budget reductions agreed to by the City Manager, regarding the Library, alleviate the need to close the Main Library one day during the week for,the 2010-2011 fiscal year. B. Staff Recognition The Trustees agreed to table this issue until the 2010-2011 budget is finalized. C. Ergonomic Update The City Librarian advised the Trustees that she wanted to remove the desk panels on the Joint Service Desk in order to open up the sight line for staff. The City Librarian will bring cost for this project to the May meeting for approval. Library Board of Trustee Minutes April 20,2010 3 1 . D. Time Capsule The Trustees agreed to work towards completing this project by June. Pat Harding will meet with Maryam Refahi to design a pamphleffor the children's list of 100 favorite boo;: ;taff Iwas suggested that"Survey Monkey" could be used to le for Yor additional ideas regarding contents of the time capsule. VIII. New Business A. Easton Fund Raising Jim Nantell will hold a public meeting to discuss the Council's decision to keep Easton open and formulate procedures to begin a campaign to raise funds for Easton. Trustee Corcoran was nominated to serve as the Library Trustees' representative for the Easton fundraising project. M/S/C ( Towle/Toft) B. Public Terrace Joseph Cyr, of the City Building Department, has advised Pat Harding -that the Library would not be liable if the public terrace was open to the public without being monitored by a volunteer or staff member. The Trustees approved a motion to keep the terrace open without consistent oversight by the staff. M/S/C (Corcoran/Toft) IX. Announcements Once Book One Community Michael Chabon will be the featured author for the One Book One Community event which PLS will sponsor on October 7th. Library staff members Maryam Refahi and Cathy Somerton have volunteered to design the website. Pat Harding asked the Trustees for $500 to cover the library's share of the expenses. The Trustees approved the motion to allocate $500 from the David and Jane Pine Fund to meet the Library's obligation for the One Book One Community program. M/S/C (Towle/Corcoran) X. Adjournment The meeting was adjourned at 7:00pm. M/S/C (Toft/Corcoran). The next meeting 6f the Library Trustees will be held May 18, 2010 at 5:30pm in the Library Conference Room. Respectfully Submitted, Pat Harding City Librarian -� Library Board of Trustee Minutes April 20,2010 4