HomeMy WebLinkAboutAgenda Packet - LB - 2010.04.20 URLINGAME PUBLIC LIBRARY BU RLI1`1GAME
Board of Trustees Agenda - q _
April 20, 2010—5.30pm L}gRP
480 Primrose Road—Library Conference Room
SUGGESTED ACTION
I. CALL TO ORDER
II. ROLL CALL
III. Library Board of Trustee Minutes for March 16, 2010 Approval
IV. CORRESPONDENCE AND INFORMATION
A. Library Statistics for March 2010 Information
B. Quarterly Statements (Revolving and Trustee Accounts,
Duncan Trust
V. From The Floor (Public Comments)
VI. REPORTS
A. City Librarian's Report—Harding Information
B. Foundation Report Information
VII. UNFINISHED BUSINESS
A. Budget Update April 5th Council Meeting Information/Discussion
B. Staff Recognition Event Information
C. Ergonomics Update Information
D. Time Capsule Finalize list of items to put in capsule. Discussion/Approval
VIII. NEW BUSINESS
A. Easton Fund Raising—Trustee Representative Information/Approval
B. Public Terrace Information/Approval
IX. ANNOUNCEMENTS
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
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BURL NOMf
:
Library Board of Trustees Minutes
March 16, 2010
I. Call to Order
President McCormack called the meeting to order at 5:30pm.
II. Roll Call,
Trustees Present: Betsy Corcoran, Deborah Griffith,
Katie McCormack, Pat Toft, Sandy Towle
Staff Present: Pat Harding,
w Sidney Poland, Recorder
Foundation Member Susan May, President
1b
III. Trustees' Board Minutes ift 19. 2010
The minutes of the February 23, 2010 Trustees' meeting,were
unanimously approved with the correction that Jim Cannon from the
Foundation Board attended the meeting. M./S/C (Corcoran/Towle)
IV. Correspondence and Information
Library Statistics February 2010
February statistics showed a decrease both at the Main and Easton.
Circulation at the Main Library decreased .68% down from an increase
of 8.03% in February 2009; Easton decreased 8.13% up from a decrease
of 1.58% in 200. Decreased circulation at Easton is a result of the. 10%
reduction of open hours due to the closure of Easton on Fridays
effective May 1, 2009.
V. From the Floor
No one from the public attended the meeting.
VI. Reports
A. City Librarian's Report - Highlights
1. Budget Update -The City Manager has requested that the
Library identify budget reductions of 10%. The City Manager will,
meet with two community focus groups on March 11 th and March
16th to discuss budget reductions. On March 18th a public meeting
will be held regarding budget issues.
48o Primrose Road Burlingame•California 940io-4o83
Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library
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2. Technology Center Update - Pat Harding, Barry Mills, Phil
Monaghan, City Engineer and Johnson Woo, Facilities Supervisor,
looked over the physical layout of the Compact Shelving area to
determine what has to be done to implement the new computer lab.
Conduit and 6 access points for electrical outlets were installed at
the time of the Library reconstruction in '96- 97. Wireless is also a
possibility.
3. Google Fiber Committee - Terry Nagel, Michael Brownrigg
and 40 other participants attended a presentation given by
representatives of"Google Fiber for Communities". A Google
Group was formed to work on the application process. If
Burlingame's application is accepted, Internet access in the City
would be 100 times faster than our current access speed.
B. Foundation Susan May
1, Endowment Fund - The Foundation Board members have
approved the allocation of Joan Lane's $350,000 gift from the
Lane Charitable Trust to create an endowment-within the
Foundation.
2. Future Events - The spring book sale will be held from April
15th through April 19th. The Children's Tea will be held
December 4th.
VII. Unfinished Business
A. Staff Recognition Event
The Trustees agreed to delay a final decision on the event until the City
Budget has been finalized.
B. Time Capsule Update
The Trustees set a target date of June 1 st to complete the time capsule.
Trustee Towle will obtain further information on the cost of having the
capsule built.
VIII. New Business
A.- Library Closures on Sunday
The Trustees discussed the ramifications of a Sunday closure with
regard to its effect on the Library staff and the community. Trustee
Corcoran noted that there appears to be a willingness from some
members of the community to provide financial support to keep the
Library open on Sunday. The idea of the Trustees and the
Foundation partnering with the community and the City to reach a
solution was offered for consideration. The Trustees requested that this
item be placed on the agenda for the April 2010 meeting.
Library Board of Trustee Minutes March 16,2010 2
B. Eureka Leadership Program - Request for funds
The Trustees approved the sum of$500 for Amy Pelman, Reference
Librarian, to participate in the leadership training program given by the
2010 Eureka Leadership Institute. M/S/C (Griffith/Towle)
C. OPAC Stations
The Trustees approved $2,224.48 of the previously approved $35,000
allocated from the Willert Trust Fund for the reconstruction of the Joint
Service Desk, to purchase two OPAC Stations. To date expenditures for
the Joint Service Desk project are approximately $24,000.
M/S/C (Toft/Griffith)
D. Revised Holiday Closures
The Trustees approved the "Revised Holiday Closure Schedule"
reserving the right to amend the motion and keep the Library open on
Sunday January 3, 2011 rather than closing for 4 days in succession.
M/S/C (C-orcoran/Toft) The Trustees were concerned about closing the
Library 4 days in succession, after being closed 4 days over the
Christmas Holidays.
IX. Adjournment
The meeting was adjourned at 7:00pm. M/S/C (Griffith/McCormack)
The next meeting of the Library Trustees will be held April 20, 2010
at 5:30pm in the Library Conference Room.
Respectfully Submitted,
Pat Harding
City Libraria
Library Board of Trustee Minutes March 16,2010 3
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH 2010
Burlingame Registered Borrowers
Burlingame Hillsborough Other Total
Adult Patrons 17,288 2,984 0 20,272
Juvenile Patrons 5,193 1,463 0 6,656
Non-PLS Patrons 0 0 1,980 1,980
Teachers 100 11 87 198
Temporary Patrons 83 2 3 88
Outreach Patrons 23 1 0 24
Staff 28 0 38 66
Total Registered 22,715 4,461 2,108 29,284
Borrowers
Circulation Totals
This month total Main 57,562 This month previous year 56,047 2.70%
This month total Branch 6,360 This month previous year 6,780 -6.19%
This month Grand Total 63,922 This month previous year 62,827 1.74%
*Easton closed on Fridays as of May 1, 2009.
All Children's All A/V All Non-English
Main 21,120 18,966 684
Easton 3,927 1,677 0
Total 25,047 20,643 684
Self Check Usage
Total Items % of 1st Time Check Outs
Main 31,992 78%
Branch 3,162 65%
Online Renewals
Total Items % of Total Renewals
Main 13,069 70%
Branch 1,055 65%
Reference Activity Inter Library Loans
Questions Lent 4,855
Reference 2,374 Borrowed 2,918
Children's 1,459 TOTAL 7,773
Lower Level 1,804
Branch 503
TOTAL 6,140
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH 2010
PAGE 2
Collections Main Titles Volumes Main Titles Added Branch Volumes
Added
Adult Non-Fiction 213 164 3
Children's Non-Fiction 30 17 0
YA Non-Fiction 0 0 0
Adult Fiction 322 253 39
Children's Fiction 170 108 43
YA Fiction 60 47 7
DVD Fiction Adult 57 30 0
DVD Fiction JUV 48 24 0
DVD Fiction YA 0 0 0
DVD Non-Fiction Adult 10 10 0
DVD Non-Fiction JUV 3 0 0
DVD Non-Fiction YA 0 0 0
BCKD Adult 14 12 0
Children's BKCD 9 7 0
YA BKCD 3 2 0
CD Music Adult 33 31 0
CD Music JUV 0 0 0
CD Music YA 0 0 0
Totals 972 705 92
Fines and Fees Main $7,246.28
Branch* 477.20
Total $7,723.48
Main and Easton Deposits
Trustee Special Fund Photocopies/SAM Main $1,502.85
Photocopies/SAM Branch $ 15.70
Total Branch and Main
Estimated User Traffic Main 36,784 Daffy Average Main 1,187
Estimated User Traffic 4,547 Daily Average Easton 198
Easton*
Total User Traffic 41,331 Total Daily Average 1,385
Community Room Adult
Number of Attendance
Meetings
Public Meetings 2 30
Lincoln School Book Clubs 5 168
Library Adult Programs 3 55
Staff Events 3 106
City Event/Council 6 215
Total 19 574
Conference Room
Book Club Adult 1 15
Library Board of Trustees 1 7
Library Foundation 11 52
Library Staff Meetings 7 35
City Council/Trustees/Foundation Executive Board 1 16
Total 21 125
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH 2010
PAGE 3
Children's and Young Adult Programs Attendance
Main
Pre-school Story Time 4 182
Toddler Story Time 8 450
Baby Story Time 1 26
Total Story Time 13 Total Story Time 658
Attendance
Special Programs Attendance
Paws for Tales 1 26
Total 1 Total Special Program 26
Attendance
Class Visits (Elementary) 5 190
Preschool Outreach Visits
Total Class Visits 5 Total Class Visits Attendance 190
Easton Story Times & Special Programs Attendance Questions
Easton
Preschool 4 137 Reference 503
Toddler 4 241
Total Programs 8 378
Class Visits (elementary) N/A N/A Attendance
Total Class Visits Total
Attendance
Easton Internet Usage 684
Main Internet User Sessions
Hour, Half Hour, & Express Children's Total
8,051 123 8,174
March Outreach Statistics
Current 15
Add
Total Outreach Patrons 15
Deliveries 2
Pick UPS 23
Books 93
Paperbacks 0
Audio Books 15
Music CD's 12
DVD's 13
Magazines 10
Total Library Materials 143
Trustees Special Funds Report
As of 4/14/2010
4/14/2010 Page 1
4/14/2010
Account Balance
1.0
ASSETS
Cash and Bank Accounts ,
Centennial Fund -13,861.82 a
Copier Fund 38,643.43
Donations-Children(designated) 250.00
Donations-Misc 528.58
Duncan-Collections 60,000.00
Education Fund 8,774.14
Farrell(Julia) Fund 7,539.89
Interest 2.85
Jackson (Dorothea)Fund 2,573.85
Outreach Fund 50.00
Peltier Memorial Fund 1,270.00
Pine(Jane and David) Fund jA"'""
Thigpen(Dorothy) Fund(designated) 1,000.00
Willert(Wayne) Fund 231,192.03-, -
TOTAL Cash and Bank Accounts 338,962.95
TOTAL ASSETS 338,962.95
LIABILITIES 0.00
OVERALL TOTAL 338,962.95
Revolving Account Funds Report
(Includes unrealized gains)
As of 4/14/2010
4/14/2010 Page 1
4/14/2010
Account Balance
ASSETS
Cash and Bank Accounts
Amazon.com 137.76
Children's Reading Club(designated) 785.79
Circ Desk Sales -970.22
Donations-Miscellaneous 1,085.10
Foundation Support 46,155.27
Friends of the Library 1,089.20
Gifts to Staff 200.00
Large Print Books 12.43
Manini(David)Fund 1,813.00
Silicon Valley Community Foundation Gran 2,873.68
Staff Recognition 826.70
Stone Mem. Lecture Fund(dsgn.) -247.45
Volunteer Program(designated) 693.12
TOTAL Cash and Bank Accounts 54,454.38
TOTAL ASSETS 54,454.38
LIABILITIES 0.00
�... OVERALL TOTAL 54,454.38
Page 1 of 2
SILICON community
VALLEY foundation
DonorConnect Home FUND SUMMARY Print
Fund Summary If you would like to see an aggregate summary of your funds, click here.
Forms and Information
Calendar of Events Roger and Jean Hunt Duncan Fund(1012)
Contact tis Current Gift and Grant Information as of April 15, 2010
Year-To-Date- Last Year-2009 Cumulative
Sign Off 2010 (since 1/1/2003)
Contributions $0.00 $0.00 n/a
Non-Gifts $0.00 $0.00 n/a
Grants Paid $0.00 $0,00 $281,100.00
Grants Approved,Not Yet
$0.00
Paid
Recommendations in
Process $0 00
Recommendation(s) $0.00(0)
Pending
Investment Activity $a2_5 4 0.6 9 $203 517.89
Support Fees&Other $-1,657.43 $-4,279.20
Expenses
�- Balance Available for $487,332.34
Grants
Current Fund Balance $1,042,916.46 as of 04/14/2010
Select a range 10/01/2009- 12/31/2009
View fund statement*
Fund Statement
0 Email fund statement to
Get Statement
Julia M. Farrell Memorial Fund(1014)
Current Gift and Grant Information as of April 15,2010
Year-To-Date - Last Year-2009 Cumulative
2010 (since 1/1/2003)
Contributions $0.00 $0.00 n/a
Non-Gifts $0.00 $0.00 n/a
Grants Paid $251.38 $314.45 $2590 83
Grants Approved,Not Yet $0.00
Paid
Recommendations in
Process $0.00
Recommendation(s) $0.00(0)
Pending
Investment Activity $147.98. $978.50
Support Fees&Other
$-83..32 $-2.49_.96
Expenses
Balance Available for $-294.61
https://www.edonoreentral.com/fund_historv.asp 4/15/2010
Page 2 of 2
Grants
Current Fund Balance $4,705.39 as of 04/14/2010
Select a range; 10/01/2009- 12/31/2009
G View fund statement*
Fund Statement ---
-- - ---- - --_
Email fund statement to
Get statement
When reviewing your fund balance,please note the following:
1.All gift and grant transactions through the previous business day are reflected in the
current balance of your fund.
2. Investment activity for your fund is updated once per month.The community
foundation posts investment activity from the preceding month during the third week of each
month, after we receive this information from our managers. To determine when the last
investment activity was posted to your fund,you may click on the amount in the Investment
Activity line of your fund summary and review the entries under Gains and Losses or
Interest and Dividends.
3. Support fees for the preceding month are posted by the second week of the following
month. One-twelfth of the annual support fee is assessed based on the fund❑s average
daily balance of the previous month. Fees are assessed before investment earnings are
allocated. To view the date when the last fees were posted to your fund, click on the amount
in Support Fees and Other Expenses.
*Adobe Acrobat is needed to view fund statements.
2440 West El Camino Real,Suite 300■Mountain View,California 94040-14913 1 tel:650.450.5400 1 Fax:650.450.5401 1 info@siliconvalleyd.ore
Copyright 2EX-17 Silkoi V-A&y Ca.mnwn igy F9undation I privacy policy
https://www.edonorcentral.com/fund—history.asp 4/15/2010
BURL i NOA
City Librarian Report
April 20, 2010 -
Foundation News
I gave two orientations for new Foundation members last month—March 22 and March 29.
Susan May, Stephen and Fiona Hamilton, Meeks Vaughn, Peter Tucker, Judith Lamarre, Frank
Pagliaro, Michael Ma, Patti and Ben Anixter and Raziel Ungar received a behind the scenes
tour and met library staff.
The Foundation will have their semi-annual booksale from April 15 through April 18 in the Lane
Community Room.
The Foundation will have their annual author's luncheon'on May f with Ashley Merryman, co-
author of NutureShock and Adair Lara author of 11 books, the latest being Naked, Drunk and
Writing.
At the April 8, 2010 Foundation meeting members discussed the idea of the community raising
the funds to support Easton. If the city is setting up a committee the Foundation would like to be
a part of it. They would like to participate with the faith groups, PTAs, etc. Susan May will
contact Jim Nantell.
PLS
The Administrative Council met on April 1. Agenda items included:
• Updating and training staff on patron privacy policies and procedures. Mary Minow will
be providing training to staff throughout PLS
• RFID update. Backstage is the company that PLS is recommending for tagging
materials in PLS libraries for the new RFID system. By using one vendor we will save
hiring additional project management staff and PLAN staff members will take on role of
project management.
• SMERC library is closing and PLS is looking for a new,home for the materials—possibly
one of the Community Colleges.
•' CIP will be replaced with 2-1-1 a new service providing people with human services in
much the same way as 4-1-1 provides residential and business information. This
program is run through United Way in San Francisco
• PLS is evaluating a web-based videoconferencing product called,Mega Meeting. It
requires only an Internet connection, a web browser and a telephone. This will save
staff time attending meetings and will be available for the public to use as well. The
PLS InfoServices committee will be trying it out this month.
PLS successfully won an LSTA grant for a program called Free 2 Read & Ride. This is
a partnership with BART and will involve a book distribution machine at the Millbrae
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480 Primrose Road..Burlingame•California 94010-4o83
Phone(650)558-7474-Fax(650)342-6295•www.burlingame.org/library
71
BART stations This will provide commuters reading and media materials, pick-up
services for items on hold from erticipating PLS libraries and supply library information
through the Lib- Dispenser kiosk screen, all without staff on-site intervention. This will
be up and running by September 2010.
Streamlining
Library staff is working with the Finance Department to look at two different areas for
streamlining. Mary Asturias has started working with Barry Mills and the Technical Services
department to streamline our ordering system with our main vendor,Baker and Taylor. B&T
offers an online ordering system—Edifact and we believe this will save work not only in
Technical Services but in Admin as well by having orders sent online, reducing paper and
having material records sent directly to our online system— III. We are also working with Mary ,
and other Finance staff to streamline the money counting and deposits. This will save staff time
in Administration and in Circulation.
Ergonomic Task Force
The new Reference portion of the Joint Service Desk was installed on Sunday, April.11. It looks
great and staff is very happy with the new arrangement. I am working on getting pricing for '1
removing the other tall partitions on the circulation side of the desk and cleaning and sealing the
older granite.
Weeding
Reference staff is busy weeding the reference collection. They are also weeding the fiction and
non-fiction collection in preparation for'RFID.
Programs
Adult Programs. Shakespeare Comes.to Burlingame—Hamlet was presented Sunday, March
7 and we had 110 people in attendance.
Amy Pelman presented two Tech Talk programs— Technology for Booklovers on Wednesday,
March 24"' and again on Friday, March 26"'. We had 24 people in attendance for the two tech
programs.
Linda Santo gave a library tour to six members of the Women's Recovery Group on March 23.
Brad McCulley, a Library Assistant and Library school student presented Job Hunting Tools in.a
Tough Economy on Wednesday, April 14, 2010. It was a very informative and useful program_
and we had 38 people in attendance
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Teen Programs.Amy Pelman brought a group of 8 teens together for a Teen Program Ideas
Meeting on March 27th. This is the first meeting of this Teen Advisory Board Meeting. The
current plan is to meet the Td Friday of the month and it will include a meeting leader who will
bring a book to talk about at the beginning of the meeting. Some ideas from the group include
developing a component of the volunteer program doing something with elementary school kids
(example:.reading buddies); working on a film tour of the library using our Flip Camera; craft
programs and special events.
Amy had a class visit with 12 high school students from the Pacific Rim International School.
Children's Programs
The Children's department began the monthly"Paws for Tales program on March 26. This
program is a partnership with the Peninsula Humane Society. We had 26 children reading to
two dogs. The Children's department had 4 class visits—one preschool with 35 children and 3
kindergarten classes from Franklin school with a total of 105 children.
In celebration of National Library week, Puppet Art Theater presented The 3 Little Pigs on
Sunday, April 11, 2010. 143 children and their parents attended!
Upcoming Events:
April 15—April 18 Burlingame Library Foundation Book Sale
April 20— Library Board Meeting 5:30pm
April 21 -Shanghai: Art of the City— Museum Docent Program 7pm
April 23- Paws for Tales—3:30-4:30
April 24—SAT/ACT Combination Practice Test 10am -2pm
April 28 —SAT/ACT Follow-up Workshop 6 —7pm
April 29— Bharati Mukherjee— Dan Stone Author Event 7pm
May 1 — Foundation Author's Luncheon
May 8— Mother Goose Songs and Tales (Celebrating Children's Book Week)
May 28— Paws for Tales—3:30-4:30
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