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HomeMy WebLinkAboutAgenda Packet - LB - 2010.04.20 URLINGAME PUBLIC LIBRARY BU RLI1`1GAME Board of Trustees Agenda - q _ April 20, 2010—5.30pm L}gRP 480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustee Minutes for March 16, 2010 Approval IV. CORRESPONDENCE AND INFORMATION A. Library Statistics for March 2010 Information B. Quarterly Statements (Revolving and Trustee Accounts, Duncan Trust V. From The Floor (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information B. Foundation Report Information VII. UNFINISHED BUSINESS A. Budget Update April 5th Council Meeting Information/Discussion B. Staff Recognition Event Information C. Ergonomics Update Information D. Time Capsule Finalize list of items to put in capsule. Discussion/Approval VIII. NEW BUSINESS A. Easton Fund Raising—Trustee Representative Information/Approval B. Public Terrace Information/Approval IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California v- BURL NOMf : Library Board of Trustees Minutes March 16, 2010 I. Call to Order President McCormack called the meeting to order at 5:30pm. II. Roll Call, Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack, Pat Toft, Sandy Towle Staff Present: Pat Harding, w Sidney Poland, Recorder Foundation Member Susan May, President 1b III. Trustees' Board Minutes ift 19. 2010 The minutes of the February 23, 2010 Trustees' meeting,were unanimously approved with the correction that Jim Cannon from the Foundation Board attended the meeting. M./S/C (Corcoran/Towle) IV. Correspondence and Information Library Statistics February 2010 February statistics showed a decrease both at the Main and Easton. Circulation at the Main Library decreased .68% down from an increase of 8.03% in February 2009; Easton decreased 8.13% up from a decrease of 1.58% in 200. Decreased circulation at Easton is a result of the. 10% reduction of open hours due to the closure of Easton on Fridays effective May 1, 2009. V. From the Floor No one from the public attended the meeting. VI. Reports A. City Librarian's Report - Highlights 1. Budget Update -The City Manager has requested that the Library identify budget reductions of 10%. The City Manager will, meet with two community focus groups on March 11 th and March 16th to discuss budget reductions. On March 18th a public meeting will be held regarding budget issues. 48o Primrose Road Burlingame•California 940io-4o83 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library r 2. Technology Center Update - Pat Harding, Barry Mills, Phil Monaghan, City Engineer and Johnson Woo, Facilities Supervisor, looked over the physical layout of the Compact Shelving area to determine what has to be done to implement the new computer lab. Conduit and 6 access points for electrical outlets were installed at the time of the Library reconstruction in '96- 97. Wireless is also a possibility. 3. Google Fiber Committee - Terry Nagel, Michael Brownrigg and 40 other participants attended a presentation given by representatives of"Google Fiber for Communities". A Google Group was formed to work on the application process. If Burlingame's application is accepted, Internet access in the City would be 100 times faster than our current access speed. B. Foundation Susan May 1, Endowment Fund - The Foundation Board members have approved the allocation of Joan Lane's $350,000 gift from the Lane Charitable Trust to create an endowment-within the Foundation. 2. Future Events - The spring book sale will be held from April 15th through April 19th. The Children's Tea will be held December 4th. VII. Unfinished Business A. Staff Recognition Event The Trustees agreed to delay a final decision on the event until the City Budget has been finalized. B. Time Capsule Update The Trustees set a target date of June 1 st to complete the time capsule. Trustee Towle will obtain further information on the cost of having the capsule built. VIII. New Business A.- Library Closures on Sunday The Trustees discussed the ramifications of a Sunday closure with regard to its effect on the Library staff and the community. Trustee Corcoran noted that there appears to be a willingness from some members of the community to provide financial support to keep the Library open on Sunday. The idea of the Trustees and the Foundation partnering with the community and the City to reach a solution was offered for consideration. The Trustees requested that this item be placed on the agenda for the April 2010 meeting. Library Board of Trustee Minutes March 16,2010 2 B. Eureka Leadership Program - Request for funds The Trustees approved the sum of$500 for Amy Pelman, Reference Librarian, to participate in the leadership training program given by the 2010 Eureka Leadership Institute. M/S/C (Griffith/Towle) C. OPAC Stations The Trustees approved $2,224.48 of the previously approved $35,000 allocated from the Willert Trust Fund for the reconstruction of the Joint Service Desk, to purchase two OPAC Stations. To date expenditures for the Joint Service Desk project are approximately $24,000. M/S/C (Toft/Griffith) D. Revised Holiday Closures The Trustees approved the "Revised Holiday Closure Schedule" reserving the right to amend the motion and keep the Library open on Sunday January 3, 2011 rather than closing for 4 days in succession. M/S/C (C-orcoran/Toft) The Trustees were concerned about closing the Library 4 days in succession, after being closed 4 days over the Christmas Holidays. IX. Adjournment The meeting was adjourned at 7:00pm. M/S/C (Griffith/McCormack) The next meeting of the Library Trustees will be held April 20, 2010 at 5:30pm in the Library Conference Room. Respectfully Submitted, Pat Harding City Libraria Library Board of Trustee Minutes March 16,2010 3 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH 2010 Burlingame Registered Borrowers Burlingame Hillsborough Other Total Adult Patrons 17,288 2,984 0 20,272 Juvenile Patrons 5,193 1,463 0 6,656 Non-PLS Patrons 0 0 1,980 1,980 Teachers 100 11 87 198 Temporary Patrons 83 2 3 88 Outreach Patrons 23 1 0 24 Staff 28 0 38 66 Total Registered 22,715 4,461 2,108 29,284 Borrowers Circulation Totals This month total Main 57,562 This month previous year 56,047 2.70% This month total Branch 6,360 This month previous year 6,780 -6.19% This month Grand Total 63,922 This month previous year 62,827 1.74% *Easton closed on Fridays as of May 1, 2009. All Children's All A/V All Non-English Main 21,120 18,966 684 Easton 3,927 1,677 0 Total 25,047 20,643 684 Self Check Usage Total Items % of 1st Time Check Outs Main 31,992 78% Branch 3,162 65% Online Renewals Total Items % of Total Renewals Main 13,069 70% Branch 1,055 65% Reference Activity Inter Library Loans Questions Lent 4,855 Reference 2,374 Borrowed 2,918 Children's 1,459 TOTAL 7,773 Lower Level 1,804 Branch 503 TOTAL 6,140 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH 2010 PAGE 2 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non-Fiction 213 164 3 Children's Non-Fiction 30 17 0 YA Non-Fiction 0 0 0 Adult Fiction 322 253 39 Children's Fiction 170 108 43 YA Fiction 60 47 7 DVD Fiction Adult 57 30 0 DVD Fiction JUV 48 24 0 DVD Fiction YA 0 0 0 DVD Non-Fiction Adult 10 10 0 DVD Non-Fiction JUV 3 0 0 DVD Non-Fiction YA 0 0 0 BCKD Adult 14 12 0 Children's BKCD 9 7 0 YA BKCD 3 2 0 CD Music Adult 33 31 0 CD Music JUV 0 0 0 CD Music YA 0 0 0 Totals 972 705 92 Fines and Fees Main $7,246.28 Branch* 477.20 Total $7,723.48 Main and Easton Deposits Trustee Special Fund Photocopies/SAM Main $1,502.85 Photocopies/SAM Branch $ 15.70 Total Branch and Main Estimated User Traffic Main 36,784 Daffy Average Main 1,187 Estimated User Traffic 4,547 Daily Average Easton 198 Easton* Total User Traffic 41,331 Total Daily Average 1,385 Community Room Adult Number of Attendance Meetings Public Meetings 2 30 Lincoln School Book Clubs 5 168 Library Adult Programs 3 55 Staff Events 3 106 City Event/Council 6 215 Total 19 574 Conference Room Book Club Adult 1 15 Library Board of Trustees 1 7 Library Foundation 11 52 Library Staff Meetings 7 35 City Council/Trustees/Foundation Executive Board 1 16 Total 21 125 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF MARCH 2010 PAGE 3 Children's and Young Adult Programs Attendance Main Pre-school Story Time 4 182 Toddler Story Time 8 450 Baby Story Time 1 26 Total Story Time 13 Total Story Time 658 Attendance Special Programs Attendance Paws for Tales 1 26 Total 1 Total Special Program 26 Attendance Class Visits (Elementary) 5 190 Preschool Outreach Visits Total Class Visits 5 Total Class Visits Attendance 190 Easton Story Times & Special Programs Attendance Questions Easton Preschool 4 137 Reference 503 Toddler 4 241 Total Programs 8 378 Class Visits (elementary) N/A N/A Attendance Total Class Visits Total Attendance Easton Internet Usage 684 Main Internet User Sessions Hour, Half Hour, & Express Children's Total 8,051 123 8,174 March Outreach Statistics Current 15 Add Total Outreach Patrons 15 Deliveries 2 Pick UPS 23 Books 93 Paperbacks 0 Audio Books 15 Music CD's 12 DVD's 13 Magazines 10 Total Library Materials 143 Trustees Special Funds Report As of 4/14/2010 4/14/2010 Page 1 4/14/2010 Account Balance 1.0 ASSETS Cash and Bank Accounts , Centennial Fund -13,861.82 a Copier Fund 38,643.43 Donations-Children(designated) 250.00 Donations-Misc 528.58 Duncan-Collections 60,000.00 Education Fund 8,774.14 Farrell(Julia) Fund 7,539.89 Interest 2.85 Jackson (Dorothea)Fund 2,573.85 Outreach Fund 50.00 Peltier Memorial Fund 1,270.00 Pine(Jane and David) Fund jA"'"" Thigpen(Dorothy) Fund(designated) 1,000.00 Willert(Wayne) Fund 231,192.03-, - TOTAL Cash and Bank Accounts 338,962.95 TOTAL ASSETS 338,962.95 LIABILITIES 0.00 OVERALL TOTAL 338,962.95 Revolving Account Funds Report (Includes unrealized gains) As of 4/14/2010 4/14/2010 Page 1 4/14/2010 Account Balance ASSETS Cash and Bank Accounts Amazon.com 137.76 Children's Reading Club(designated) 785.79 Circ Desk Sales -970.22 Donations-Miscellaneous 1,085.10 Foundation Support 46,155.27 Friends of the Library 1,089.20 Gifts to Staff 200.00 Large Print Books 12.43 Manini(David)Fund 1,813.00 Silicon Valley Community Foundation Gran 2,873.68 Staff Recognition 826.70 Stone Mem. Lecture Fund(dsgn.) -247.45 Volunteer Program(designated) 693.12 TOTAL Cash and Bank Accounts 54,454.38 TOTAL ASSETS 54,454.38 LIABILITIES 0.00 �... OVERALL TOTAL 54,454.38 Page 1 of 2 SILICON community VALLEY foundation DonorConnect Home FUND SUMMARY Print Fund Summary If you would like to see an aggregate summary of your funds, click here. Forms and Information Calendar of Events Roger and Jean Hunt Duncan Fund(1012) Contact tis Current Gift and Grant Information as of April 15, 2010 Year-To-Date- Last Year-2009 Cumulative Sign Off 2010 (since 1/1/2003) Contributions $0.00 $0.00 n/a Non-Gifts $0.00 $0.00 n/a Grants Paid $0.00 $0,00 $281,100.00 Grants Approved,Not Yet $0.00 Paid Recommendations in Process $0 00 Recommendation(s) $0.00(0) Pending Investment Activity $a2_5 4 0.6 9 $203 517.89 Support Fees&Other $-1,657.43 $-4,279.20 Expenses �- Balance Available for $487,332.34 Grants Current Fund Balance $1,042,916.46 as of 04/14/2010 Select a range 10/01/2009- 12/31/2009 View fund statement* Fund Statement 0 Email fund statement to Get Statement Julia M. Farrell Memorial Fund(1014) Current Gift and Grant Information as of April 15,2010 Year-To-Date - Last Year-2009 Cumulative 2010 (since 1/1/2003) Contributions $0.00 $0.00 n/a Non-Gifts $0.00 $0.00 n/a Grants Paid $251.38 $314.45 $2590 83 Grants Approved,Not Yet $0.00 Paid Recommendations in Process $0.00 Recommendation(s) $0.00(0) Pending Investment Activity $147.98. $978.50 Support Fees&Other $-83..32 $-2.49_.96 Expenses Balance Available for $-294.61 https://www.edonoreentral.com/fund_historv.asp 4/15/2010 Page 2 of 2 Grants Current Fund Balance $4,705.39 as of 04/14/2010 Select a range; 10/01/2009- 12/31/2009 G View fund statement* Fund Statement --- -- - ---- - --_ Email fund statement to Get statement When reviewing your fund balance,please note the following: 1.All gift and grant transactions through the previous business day are reflected in the current balance of your fund. 2. Investment activity for your fund is updated once per month.The community foundation posts investment activity from the preceding month during the third week of each month, after we receive this information from our managers. To determine when the last investment activity was posted to your fund,you may click on the amount in the Investment Activity line of your fund summary and review the entries under Gains and Losses or Interest and Dividends. 3. Support fees for the preceding month are posted by the second week of the following month. One-twelfth of the annual support fee is assessed based on the fund❑s average daily balance of the previous month. Fees are assessed before investment earnings are allocated. To view the date when the last fees were posted to your fund, click on the amount in Support Fees and Other Expenses. *Adobe Acrobat is needed to view fund statements. 2440 West El Camino Real,Suite 300■Mountain View,California 94040-14913 1 tel:650.450.5400 1 Fax:650.450.5401 1 info@siliconvalleyd.ore Copyright 2EX-17 Silkoi V-A&y Ca.mnwn igy F9undation I privacy policy https://www.edonorcentral.com/fund—history.asp 4/15/2010 BURL i NOA City Librarian Report April 20, 2010 - Foundation News I gave two orientations for new Foundation members last month—March 22 and March 29. Susan May, Stephen and Fiona Hamilton, Meeks Vaughn, Peter Tucker, Judith Lamarre, Frank Pagliaro, Michael Ma, Patti and Ben Anixter and Raziel Ungar received a behind the scenes tour and met library staff. The Foundation will have their semi-annual booksale from April 15 through April 18 in the Lane Community Room. The Foundation will have their annual author's luncheon'on May f with Ashley Merryman, co- author of NutureShock and Adair Lara author of 11 books, the latest being Naked, Drunk and Writing. At the April 8, 2010 Foundation meeting members discussed the idea of the community raising the funds to support Easton. If the city is setting up a committee the Foundation would like to be a part of it. They would like to participate with the faith groups, PTAs, etc. Susan May will contact Jim Nantell. PLS The Administrative Council met on April 1. Agenda items included: • Updating and training staff on patron privacy policies and procedures. Mary Minow will be providing training to staff throughout PLS • RFID update. Backstage is the company that PLS is recommending for tagging materials in PLS libraries for the new RFID system. By using one vendor we will save hiring additional project management staff and PLAN staff members will take on role of project management. • SMERC library is closing and PLS is looking for a new,home for the materials—possibly one of the Community Colleges. •' CIP will be replaced with 2-1-1 a new service providing people with human services in much the same way as 4-1-1 provides residential and business information. This program is run through United Way in San Francisco • PLS is evaluating a web-based videoconferencing product called,Mega Meeting. It requires only an Internet connection, a web browser and a telephone. This will save staff time attending meetings and will be available for the public to use as well. The PLS InfoServices committee will be trying it out this month. PLS successfully won an LSTA grant for a program called Free 2 Read & Ride. This is a partnership with BART and will involve a book distribution machine at the Millbrae 1 480 Primrose Road..Burlingame•California 94010-4o83 Phone(650)558-7474-Fax(650)342-6295•www.burlingame.org/library 71 BART stations This will provide commuters reading and media materials, pick-up services for items on hold from erticipating PLS libraries and supply library information through the Lib- Dispenser kiosk screen, all without staff on-site intervention. This will be up and running by September 2010. Streamlining Library staff is working with the Finance Department to look at two different areas for streamlining. Mary Asturias has started working with Barry Mills and the Technical Services department to streamline our ordering system with our main vendor,Baker and Taylor. B&T offers an online ordering system—Edifact and we believe this will save work not only in Technical Services but in Admin as well by having orders sent online, reducing paper and having material records sent directly to our online system— III. We are also working with Mary , and other Finance staff to streamline the money counting and deposits. This will save staff time in Administration and in Circulation. Ergonomic Task Force The new Reference portion of the Joint Service Desk was installed on Sunday, April.11. It looks great and staff is very happy with the new arrangement. I am working on getting pricing for '1 removing the other tall partitions on the circulation side of the desk and cleaning and sealing the older granite. Weeding Reference staff is busy weeding the reference collection. They are also weeding the fiction and non-fiction collection in preparation for'RFID. Programs Adult Programs. Shakespeare Comes.to Burlingame—Hamlet was presented Sunday, March 7 and we had 110 people in attendance. Amy Pelman presented two Tech Talk programs— Technology for Booklovers on Wednesday, March 24"' and again on Friday, March 26"'. We had 24 people in attendance for the two tech programs. Linda Santo gave a library tour to six members of the Women's Recovery Group on March 23. Brad McCulley, a Library Assistant and Library school student presented Job Hunting Tools in.a Tough Economy on Wednesday, April 14, 2010. It was a very informative and useful program_ and we had 38 people in attendance 2 Teen Programs.Amy Pelman brought a group of 8 teens together for a Teen Program Ideas Meeting on March 27th. This is the first meeting of this Teen Advisory Board Meeting. The current plan is to meet the Td Friday of the month and it will include a meeting leader who will bring a book to talk about at the beginning of the meeting. Some ideas from the group include developing a component of the volunteer program doing something with elementary school kids (example:.reading buddies); working on a film tour of the library using our Flip Camera; craft programs and special events. Amy had a class visit with 12 high school students from the Pacific Rim International School. Children's Programs The Children's department began the monthly"Paws for Tales program on March 26. This program is a partnership with the Peninsula Humane Society. We had 26 children reading to two dogs. The Children's department had 4 class visits—one preschool with 35 children and 3 kindergarten classes from Franklin school with a total of 105 children. In celebration of National Library week, Puppet Art Theater presented The 3 Little Pigs on Sunday, April 11, 2010. 143 children and their parents attended! Upcoming Events: April 15—April 18 Burlingame Library Foundation Book Sale April 20— Library Board Meeting 5:30pm April 21 -Shanghai: Art of the City— Museum Docent Program 7pm April 23- Paws for Tales—3:30-4:30 April 24—SAT/ACT Combination Practice Test 10am -2pm April 28 —SAT/ACT Follow-up Workshop 6 —7pm April 29— Bharati Mukherjee— Dan Stone Author Event 7pm May 1 — Foundation Author's Luncheon May 8— Mother Goose Songs and Tales (Celebrating Children's Book Week) May 28— Paws for Tales—3:30-4:30 3