HomeMy WebLinkAboutMin - LB - 2010.02.23 BURUMOAME
Library Board of Trustees Minutes
February 23, 2010
I. Call to Order
Trustee Griffith called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith,
Sandy Towle
Trustees Absent: Katie McCormack, Pat Toft
Staff Present: Pat Harding,
Sidney Poland, Recorder
Foundation Member Susan May, President
III. Trustees' Board Minutes January 19, 2010
The minutes of the January 19, 2010 Trustees'meeting were
unanimously approved as written. M/S/C (Towle/Corcoran)
IV. Correspondence and Information
Library Statistics January 2010
Circulation in January 2010 increased 8.32% over January 2009.
January 2010 circulation at Easton decreased 13.26% from January
2009. Decreased circulation is a result of the 10% reduction of open
hours due to the closure of Easton on Fridays effective May 1, 2009.
V. From the Floor
No one from the public attended the meeting.
VI. Reports
A. City Librarian's Report - Highlights
1. Fiscal Year 2009-2010 Summary
City wide budget cuts for this period amounted to $500,000.
Specific to the Library, reductions were as follows:
1) $ 30,000 - book collection
2) $ 25,000 - retirement savings
3) $ 1,000 - equipment maintenance
4) $12,000 - professional and special services.
480 Primrose Road•Burlingame•California 94010-4083
Phone(650)558-7474•Fax(650)342-6295-www.burlingame.org/library
2. Fiscal Year 2010-2011 Summary Update
The budget deficit or 2010-2011 is now $2,900,000 which breaks
down into 10% cuts for all departments. The total Library budget
is $3,655,940._ Following are the cost reductions directed by the
City Manager based on the exclusion of service hours by full time
staf
1) closing the Main Library on Sunday - $42,000
2) closing Easton Branch - $70,100
3) discontinue staffing of Lower Level desk $13,750
4) close the Library one day during the week - $42,000
3. Joint Meeting with City Council, Library Trustees and
Foundation Executive Board Members
The City Manager and the City Council have requested a meeting
on March 1st at 6:00pm with the Library Trustees and
Foundation Executive Board to discuss ways to help the residents
understand the reasons for the reductions in Library services in
light of the current economy.
B. Foundation Report Susan May
1. Book and Author Luncheon
The Foundation members agreed to designate proceeds from the
book and author's luncheon to the computer lab. The rationale
being that there is a better chance of financial success when a
specific project or cause is the focus of the event. Three hundred ,
sponsorship letters will be sent out by 2/27/10. The ticket
price for the event is $65 but will increase to $75 after a-date
determined by the luncheon committee. Jim and Kris Cannon are
hosting an evening event for Advisory Board members. to request
their participation in sponsoring the event. Last year the
members'of the Advisory gave $1,000_to sponsor the event.
2. Gift of Joan Lane to Foundation
Susan May, Stephen Hamilton and Mary Herman will meet with
Joan Lane on March 5th to ascertain her wishes on how to best
use her gift in accordance with the Foundation's Planned.Giving
Program. The consensus of the board members is to use her gift
as the beginning seed for an endowment fund.
VII. 'Unfinished Business
A. Staff Recognition Event
Linda Santo set up a survey on Survey Monkey for the staff to express
their comments on having the event at the Library vs. the hotel setting.
Twenty-two staff members replied; 35% favored the hotel event while
65% selected the Library venue; other 5.0%. All acknowledged the cost
Library Board of Trustee Minutes February 23,2010 2
for the hotel event but suggested perhaps have a cocktail event instead
of the dinner at the hotel. From the comments of those who replied,
some noted that even though the event at the Library was a,great
success it took considerable staff time to put the party together and
then get the library ready for Saturday. Trustee Griffith obtained a price
per head of $35.00 from the company that catered the HIP Housing
event; Jim Ensign quoted $30.00 per person for.a sit down dinner with
the menu we had a year ago and $23.09 for a cocktail/appetizer event.
The Trustees were receptive to Trustee Griffith suggestion to move the
employee party to the second week in January to alleviate competing
with other holiday events staff might want to attend. Sidney will contact
Jim Ensign,regardinga January event.
B. Time Capsule
Trustee Corcoran has compiled the list of over 100 authors and
assortment of books provided by children and teens from Burlingame
and Hillsborough which will be placed in the time capsule. Trustee
Towle has- found a person who might build the capsule once the size of
the capsue has been determined. The Trustees also need to select the
items for the capsule.
C. Ergonomics - Joint Service Desk
The joint service desk is now in the construction phase. Total cost of
this project is $20,750.
D. Computer Lab
The computer lab will have,to coincide with the implementation of the
RFID project. Staff is presently weeding the compact shelving area.
VIII. , Ad
jouramcnt
The meeting was adjourned at 7:00pm. M/S/C (Corcoran/Towle)
The next meeting of the Library Trustees will be held March 16, 2010
at 5:30pm in the Library Conference Room._ .
t
Res ectfully Submitted,
Pat Harding
Acting City Libr
Library Board of Trustee Minutes February 23,2010 3