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HomeMy WebLinkAboutMin - LB - 2010.02.23 BURUMOAME Library Board of Trustees Minutes February 23, 2010 I. Call to Order Trustee Griffith called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Sandy Towle Trustees Absent: Katie McCormack, Pat Toft Staff Present: Pat Harding, Sidney Poland, Recorder Foundation Member Susan May, President III. Trustees' Board Minutes January 19, 2010 The minutes of the January 19, 2010 Trustees'meeting were unanimously approved as written. M/S/C (Towle/Corcoran) IV. Correspondence and Information Library Statistics January 2010 Circulation in January 2010 increased 8.32% over January 2009. January 2010 circulation at Easton decreased 13.26% from January 2009. Decreased circulation is a result of the 10% reduction of open hours due to the closure of Easton on Fridays effective May 1, 2009. V. From the Floor No one from the public attended the meeting. VI. Reports A. City Librarian's Report - Highlights 1. Fiscal Year 2009-2010 Summary City wide budget cuts for this period amounted to $500,000. Specific to the Library, reductions were as follows: 1) $ 30,000 - book collection 2) $ 25,000 - retirement savings 3) $ 1,000 - equipment maintenance 4) $12,000 - professional and special services. 480 Primrose Road•Burlingame•California 94010-4083 Phone(650)558-7474•Fax(650)342-6295-www.burlingame.org/library 2. Fiscal Year 2010-2011 Summary Update The budget deficit or 2010-2011 is now $2,900,000 which breaks down into 10% cuts for all departments. The total Library budget is $3,655,940._ Following are the cost reductions directed by the City Manager based on the exclusion of service hours by full time staf 1) closing the Main Library on Sunday - $42,000 2) closing Easton Branch - $70,100 3) discontinue staffing of Lower Level desk $13,750 4) close the Library one day during the week - $42,000 3. Joint Meeting with City Council, Library Trustees and Foundation Executive Board Members The City Manager and the City Council have requested a meeting on March 1st at 6:00pm with the Library Trustees and Foundation Executive Board to discuss ways to help the residents understand the reasons for the reductions in Library services in light of the current economy. B. Foundation Report Susan May 1. Book and Author Luncheon The Foundation members agreed to designate proceeds from the book and author's luncheon to the computer lab. The rationale being that there is a better chance of financial success when a specific project or cause is the focus of the event. Three hundred , sponsorship letters will be sent out by 2/27/10. The ticket price for the event is $65 but will increase to $75 after a-date determined by the luncheon committee. Jim and Kris Cannon are hosting an evening event for Advisory Board members. to request their participation in sponsoring the event. Last year the members'of the Advisory gave $1,000_to sponsor the event. 2. Gift of Joan Lane to Foundation Susan May, Stephen Hamilton and Mary Herman will meet with Joan Lane on March 5th to ascertain her wishes on how to best use her gift in accordance with the Foundation's Planned.Giving Program. The consensus of the board members is to use her gift as the beginning seed for an endowment fund. VII. 'Unfinished Business A. Staff Recognition Event Linda Santo set up a survey on Survey Monkey for the staff to express their comments on having the event at the Library vs. the hotel setting. Twenty-two staff members replied; 35% favored the hotel event while 65% selected the Library venue; other 5.0%. All acknowledged the cost Library Board of Trustee Minutes February 23,2010 2 for the hotel event but suggested perhaps have a cocktail event instead of the dinner at the hotel. From the comments of those who replied, some noted that even though the event at the Library was a,great success it took considerable staff time to put the party together and then get the library ready for Saturday. Trustee Griffith obtained a price per head of $35.00 from the company that catered the HIP Housing event; Jim Ensign quoted $30.00 per person for.a sit down dinner with the menu we had a year ago and $23.09 for a cocktail/appetizer event. The Trustees were receptive to Trustee Griffith suggestion to move the employee party to the second week in January to alleviate competing with other holiday events staff might want to attend. Sidney will contact Jim Ensign,regardinga January event. B. Time Capsule Trustee Corcoran has compiled the list of over 100 authors and assortment of books provided by children and teens from Burlingame and Hillsborough which will be placed in the time capsule. Trustee Towle has- found a person who might build the capsule once the size of the capsue has been determined. The Trustees also need to select the items for the capsule. C. Ergonomics - Joint Service Desk The joint service desk is now in the construction phase. Total cost of this project is $20,750. D. Computer Lab The computer lab will have,to coincide with the implementation of the RFID project. Staff is presently weeding the compact shelving area. VIII. , Ad jouramcnt The meeting was adjourned at 7:00pm. M/S/C (Corcoran/Towle) The next meeting of the Library Trustees will be held March 16, 2010 at 5:30pm in the Library Conference Room._ . t Res ectfully Submitted, Pat Harding Acting City Libr Library Board of Trustee Minutes February 23,2010 3