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HomeMy WebLinkAboutAgenda Packet - LB - 2010.02.13 �URLINGAME PUBLIC LIBRARY JBWURLINGAME Board of Trustees Agenda -February 23, 2010—5.30pm480 Primrose Road—Library Conference Room SUGGESTED ACTION I. CALL TO ORDER II. ROLL CALL III. Library Board of Trustees Minutes for January 19,2010 Approval IV. CORRESPONDENCE AND INFORMATION Information A. Library Statistics January 2010 B. Thank you notes from staff V. FROM THE FLOOR (Public Comments) VI. REPORTS A. City Librarian's Report—Harding Information B. Foundation Report - Susan May/Jim Cannon Information VII. UNFINISHED BUSINESS A Budget Update Information/Discussion B. Staff Recognition Event—Survey Results Information/Discussion C. Ergonomics Update Information/Discussion D. Computer Lab Update Information/Discussion E. Joint Meeting with City Council,Trustees, Foundation Executive Information/Discussion Board,Jim Nantell, City Manager&Acting City Librarian, Pat Harding on March 1,2010 at 6:OOpm Library Conference Room F. Time Capsule Update Corcoran/Towle Information/Discussion IX. ANNOUNCEMENTS X. ADJOURNMENT Adjourn Any writings or documents provided to a majority of the Library Board of Trustees regarding any item on this agenda will be made available for public inspection at the Reference Desk of the Burlingame Public Library, 480 Primrose Road, Burlingame, California BURL i NOAME : Library 'Board of Trustees Minutes January 26, 2010 I. Call to Order President McCormack called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack, Pat Toft, Sandy Towle Staff Present: Pat Harding, Sidney Poland, Recorder Foundation Member Susan May, President III. Trustees' Board Minutes November 17 2009 The minutes of the November 17, 2009 Trustees' meeting were unanimously approved as written. M/S/C (Griffith/Towle) IV. Correspondence and Information _ Library Statistics November-December 2009 Circulation in November increased 10.5% over November 2008 and 6.04% over December 2008. Self check held steady at a.79% increase for both months. Circulation at Easton decreased 4.19% from November 2008 and 8.98% from December 2008. Decreased circulation is a result of the 10% reduction of open hours•due to the closure of Easton on Fridays effective May 1, 2009. V. From the Floor No one from the public attended the meeting. VI. Reports A. City Librarian's Report - Highlights - 1. Staff Recognition Event - The staff recognition event was a ' huge success. City Librarian, Al Escoffier, was honored for his 40 years of service to the Burlingame Library by the Library Trustees, Foundation Board and staff. Employee achievement `awards were given to Michele Meredith, Amy Pelman, Sidney Poland and Vera Warrick. 48o Primrose Road•Burlingame•California 94010-4083. Phone(650)558-7474•Fax(650)342-6295'www.burlingame.org/library 2. Al Escoffier Retirement Tea The library staff hosted a '1 "Retirement Tea" on December 16th for the City Librarian, Al Escoffier, which was attended by over 75 guests many of whom were former library staff members and retired City employees. The Foundation acknowledged Al's years of service by announcing-the formation of the "Escoffier Society" which will recognize donors who have made a significant lifetime contribution. 3. RFID - The RFIID committee is planning to begin discussions on behalf of PLS with Libramation who is the only qualified vendor for the RFID product. Cost of the project is in the $300,000 range and will be considered a capital outlay program for the City. Benefits of RFID are as follows: inventory control, reduction in repetitive stress injuries and an increase in staff productivity. B. Foundation Report Susan May 1. Book and Author Luncheon-The event will be held at Popular Creek Grill on May 1st. Featured authors will be Ashley Merryman who co-authored "NurtureShock" with Po Bronson and Adair Lara whose recent book "Naked, Drunk and Writing" is a kind of how-to for writers. Adair Lara is a former columnist for the San Francisco Chronicle. Jim Cannon will chair this event. 2. Foundation Retreat-The Foundation Board is planning to hold a retreat for new members to review the mission statement and review long term goals. VII. Unfinished Business A. Update on City Budget 1. Fiscal Year 2009-2010 -The approximate budget shortfall is $2.5million due to a significant drop in the hotel tax and sales tax; property taxes have shown a slight increase. The City Manager directed the department managers to cut their budgets 5% for this fiscal year. Impacts on the library are a loss of $30,000 in the book budget, $1,000 for equipment maintenance, $12,000 from professional and specialized services, and $25,000 from regular salaries for retirements. 2. Fiscal Year 2010-2011 -The City Manager has now directed department managers to prepare what he defines as a "Yellow Level" of service cuts. This means the budget reduction's will be considered temporary in nature.and-in the event the economy recovers, the level of service will hopefully be restored. Library Board of Trustee Minutes January 26,2010 2 The Library .budget is $ 3,655,940 this fiscal year; reductions at an additional 10% would be $ 365,594. Suggested reductions by the City Manager that would clearly impact the residents are as follows: 1) close Easton Branch; 2) close on Sundays and 3) discontinue staffing at the lower level desk. B. Time Capsule Corcoran/Toft The Trustees reviewed a list of possible items to place in the capsule. The names of favorite books, submitted by Burlingame children teens for the,Centennialcelebration, has been compiled by Trustee Corcoran and will be placed in the time capsule. VIII. New Business A. Request for Funds The Trustees approved the acting City Librarian's requests to provide funds for Staff Recognition and the Retirement Tea. M/S/C (Griffith/Corcoran}. The Trustees agreed to review the acting City Librarian's request to fund further consultations fromPractical Solutions at a future meeting. B. Computer Lab Reference has formed a task force to begin weeding the Reference Room as well as Compact Shelving. It was noted that the Reference Room has many reference volumes that are no longer used by the patrons. Removal of these items_will make room for the few volumes from Compact Shelving that the Library will keep in the collection. Pat Harding, acting City Librarian, advised that the computer lab is a "work in progress". Trustee Corcoran requested that the'"Computer Lab" be placed on all future agendas and stated that she would like to be actively-involved in the project. C. -Staff Recognition Event President McCormack recommended that the Trustees make a decision on the venue for the Staff Recognition dinner and suggested that perhaps the staff could be surveyed as to the whether they would prefer the Library or a hotel for the event. IX. Announcement March 1, 2010 the City Council will meet with the Library Trustees, Foundation Executive Board, City Manager, Jim Nantell and Acting City Librarian, pat Harding, at 6:00pm in the Library Conference Room. Library Board of Trustee Minutes January 26,2010 3 l .. X. Adjournment The meeting was-adj ourned at 7:00pm. M-/S/C (Toft/Corcoran) The next meeting of the Library Trustees will be held February 23, 2010 ` at 5:30pm in the Library Conference Room. Resp tfully Submitted, Pat Harding Acting City Librarian Library Board of Trustee Minutes January 26,2010 4 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JANUARY 2010 Burlingame Registered Borrowers Burlingame Hillsborough Other Total Adult Patrons 17,084 2,968 0 20,052 Juvenile Patrons 5,154 1,459 0 6,613 Non-PLS Patrons 0 0 1,943 1,943 Teachers 100 11 87 198 Temporary Patrons 81 2 3 86 Outreach Patrons 22 1 0 23 Staff 28 0 38 66 Total Registered Borrowers 22,469 4,441 2,071 28,981 Circulation Totals This month total Main 55,645 This month previous year 51,371 8.320/6 increase This month total Branch 5,546 This month previous year 6,394 -13.26%decrease This month Grand Total 61,191 This month previous year 57,765 5.93% increase *Easton closed on Fridays as of May 1,2009. All Children's All AN All Non-English Main 20,180 18,575 609 Easton 3,299 1,530 0 Total 23,479 20,105 609 Self Check Usage Total Items %of 1 st Time Check Outs Main 31,858 78% Branch 2,841 72% Online Renewals Total Items %of Total Renewals Main 11,824 80% Branch 953 72% Reference Activity Inter Libra Loans Questions Lent 4,552 Reference 2,265 Borrowed 2,524 Children's 1,380 TOTAL 7,076 Lower Level 1,618 Branch 458 TOTAL 5,721.00 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JANUARY 2010 PAGE 2 Collections Main Titles Volumes Main Titles Added Branch Volumes Added Adult Non-Fiction 233 160 9 Children's Non-Fiction 124 54 38 YA Non-Fiction 0 0 0 Adult Fiction 229 180 21 Children's Fiction 179 95 32 YA Fiction 59 48 2 DVD Fiction Adult 20 15 0 DVD Fiction JUV 11 6 0 DVD Fiction YA 0 0 0 DVD Non-Fiction Adult 44 42 0 DVD Non-Fiction JUV 1 1 0 DVD Non-Fiction YA 0 0 0 BCKD Adult 20 17 3 Children's BKCD 2 1 1 YA BKCD 10 10 0 CD Music Adult 52 52 0 CD Music JUV 0 0 0 CD Music YA 0 0 0 Totals 984 681 106 Fines and Fees Main $7,533.71 Branch* 633.55 Total $8,167.26 Main and Easton Deposits Trustee Special Fund Photocopies/SAM Main $1,199.25 Photocopies/SAM Branch 18.25 Total Branch and Main $1,217.50 Estimated User Traffic Main 31,455._gA!!y Average Main 1,258 Estimated User Traffic Easton* 1,779 Daily Average Easton 162 Total User Traffic 33,234 Total Daily Average 1,420 Community Room Adult Number of Meetin s Attendance Public Meetings 3 103 Lincoln School Book Clubs 2 48 Libra Adult Programs 7 208 Teen Events 2 81 Staff Events 2 25 Total 16 465 Conference Room Book Club Adult 1 15 Library Board of Trustees 1 8 Library Foundation 2 30 Library Staff Meetings 4 20 Total 8 73 BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JANUARY 2010 PAGE 3 Children's and Young Adult Programs Attendance Main Pre-school Story Time 7 235 Toddler Story Time 8 480 Baby Story Time 1 26 Total Story Time 16 Total Story Time Attendance 741 Special Programs Attendance Poetry& Pizza 1 150 BCE Read a thon Kickoff 1 83 Teen Financial Workshop 1 63 Teen Magnet Craft Program 1 Total 4 Total Special Program 314 Attendance Class Visits (Elementary) 4 165 Preschool Outreach Visits Total Class Visits 4 Total Class Visits Attendance 165 Easton Story Times & Special Programs Attendance Questions Easton Preschool 4 95 Reference 458 Toddler 4 222 Total Programs 8 317 Class Visits (elementary) N/A 4 Attendance 97 Total Class Visits 4 Total 97 Attendance Easton Internet Usage 448 Main Internet User Sessions Hour, Half Hour, & Ex ress Children's Total 6,421 90 6,511 January Outreach Statistics Current 15 Lost -1 Total Outreach Patrons 14 Deliveries 21 Pick Ups 3 Books 78 Paperbacks 12 Audio Books 30 Music CD's 12 DVD's 6 Magazines 10 Total Library Materials 148 r fl Dear Trustees, f wish to express m !n�p` p y gratitude for being chosen as a recipient of LUw_ the Employee Achievement Award for 2009. My passion for b G innovative and valuable library services to every member of our community runs deep. My efforts towards outreach,teen services,audiovisual collection development and technology instruction provide welcome challenges and a hearty sense of • fulfillment. I truly love being a librarian. It is an extra special bonus then to be recognized and rewarded for my efforts. Thank you again. Sincerely, M° Amy Pelman t BURL NOAME February 23, 2010 Library Budget Reductions _ Fiscal Year 2009/2010 At the mid-year 2009/2010 budget-review with each department the city manager and finance director worked with department heads to come up with a city-wide cut of$500,000 to balance this year's budget. Cuts made to the library's 2009/10 FY budget include: $ 30,000 from the Collection budget; $25,000 from retirement savings; $1,000 from equipment maintenance; $12,000 from professional and special services. Fiscal Year 2010/2011 At the last Department Head meeting the City Manager identified a potential $2,900,000 budget , shortfall for FY 2010/2011.- This means 10% cuts for all city departments. The total library budget is 3,655,940. The ity Manager directed the following cuts: Closing the Main Library on Sundays - $42,000; closing the Easton Branch -$70,100; discontinue staffing the Lower Level desk- $13„750; close the library one weekday-$42,000. Added to these were: Freeze one PPT Librarian II in Reference —$74,675; freeze one PPT Librarian 11 in Childrens— $74,675. The 2010/2011 budget also includes the loss of$1,000 for equipment maintenance and $12,000 for professional and special services. The total proposed cuts for 2010/2011.are $400,832 or 10.97% of last year's budget. Meeting. Jim Nantell and the mayor and City Council members would like to meet with the Library Board of Trustees and the Burlingame Library'Foundation officers to discuss what can be done to help the Library user and supporters understand the reductions to the library funds in . light of the total fiscal challenges we are facing. He would like to meet in the Library's Conference Room from 6pm-7pm March 1, 2010 before the City Council meeting. Joint Desk reconfiguration update The Joint Service Desk reconfiguration is moving along. We have final shop drawings from Bob Schmidt at Ross McDonald and he is working with the finish carpenter to complete the desk. Wayne Gehrke from Group 4 sent his final bill of$2852.50. Final Costs: Group 4 Design $ 2862.50 Chairs, lighting, monitor arms and footrests $ 2887 Ross McDonald —desk $15,000 Total $20,750 1 .48o Primrose Road•Burlingame-California 94010-4o83 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library Computer Lab The Library Foundation is interested in using the Computer Lab as a project for raising funds in 2010. They have found that it is easier to raise funds for a specific project, such as the Children's Room mural,-rather than,raise funds to help the library with their materials budget. Attached are some design ideas for the lab. Programs Adult Programs. The library had two Tech Talks" programs on Internet Basics on January 27th and January 29th with a total of 25 attendees. The Resume Workshop on January 26th had 14 very enthusiastic attendees. The Cartier&America docent lecture on February 16t had 42 attendees. Teen Programs. On January 23`d 18 teens made magnificent Marble Magnets. The library hosted a very successful Teen Financial Survival 101 workshop with 63 teens and their parents. Children Programs. January was Poetry Month at the Burlingame Public Library. We hada total of 362 young poets in grades K-5 visit the library to present a poem they wrote and receive a free paperback book of.poetry to keep. Also, the schools with the highest participation received a big stuffed tiger for their school libraries. The top winners were Lincoln School and McKinley School. Overall, participation was up 23 percent over last year. The Poetry and Pizza program on Sunday was also appreciated by all. We had 150 attendees and they enjoyed the pizza and listening to poetry. Upcoming-Program. In the past few years,-the Burlingame Public Library has hosted several author events sponsored by the family of Dan Stone to recognize his love of libraries and books. This.year the Stone family would like to host Bharati Mukherjee for an evening author event at the library in conjunction with class visits to two classrooms in a Burlingame high school. The author suggested that students could read The Management of Grief, a short story in a collection titled, The Middleman and Other Stories. This book won the National Book Critics Circle Award. The author will make the two class visits on April 29th at Burlingame High School and there will be a 7:OOpm event that evening in the Lane Room. Preschool Story Times Beginning February 1st the library has cancelled the Monday 1:00 p.m. preschool story time. We will continue to have a preschool story time on Tuesday mornings at 10:30 a.m. The decision was made for two reasons—the reduced staff in the Children's Department with the retirement of Sue Reiterman and the number of attendees at the Monday afternoon story time. Over a 5 month period we had 176 attendees on Monday afternoons compared to 713 on Tuesday mornings—75% less attendees on Monday. Staff is publicizing the change to all of the story times. 2 Upcoming Events: February 19—Delightful Duct Tape (teen craft program) 3—5pm February 24— Budget Study Session—6pm Lane Community Room February 24—You Can't Google this! 7—8pm Conference Room February 26—You Can't Google this! Noon =1 pm February 27—SAT/ACT Combo Practice Test.10am—2pm March 3—SAT/ACT Follow-up Workshop—6—7pm March 24—Technology for Booklovers 7-8pm March 26—Technology for Booklovers— Noon-1 pm April 15-18— Foundation Spring Booksale April 28— Introduction to Microsoft Office 2007 7-8pm April 29— Bharati Mukherjee— Dan Stone Author Event—7pm April 30— Introduction to Microsoft Office,2007 Noon-1 pm May 1 — Foundation Annual Author's Lunch — Poplar Creek. Authors: Ashley Merryman, Nutureshock and Adair Lara, Naked, Drunk& Writing 3 CITY OF BURLINGAME, CA YELLOW LEVEL OF SERVICE REDUCTIONS Depart: = Libre" Staff Contact: f #iartlirtp Close Main Library on Sundays. The library is currently open 4 hours on Sundays for 44 Sundays a year. The average number of people that J ' walk through the door on Sundays is 850 people. The community would lose access to library service on Sundays. Closest open libraries at this c time-Millbrae and San Mateo(San Mateo has a number of Sundays closed due to furloughs and holidays. Students using the library to do nhomework will need to be transported to other city's facilities. Working parents will have a difficult time helping their children with homework. Loss c 2 of the Lane Community Room on Sundays. The Lane Community Room is scheduled approximately 25 Sundays a year for library and community vo programs and events. No. Title of Positions Listed for Reduction Dollar Value Full-or Part-time Vacant or Filled Name of Incumbent(If Any) 1 2 LA II Staff-Ciruclation 9,900 PT Filled 2 1 Librarian II-Reference 6,160 PT Filled 3 2 Librarian II-Childrens 12,320 PT Filled 4 1 LA I Staff-Lower Level 4,400 PT Filled 5 14 Library Aides 9,856 PT lFilled Sub-totals: $ 42,636 No. Materials and Supplies Reductions Dollar Value Description of Reduction and Potential Impacts 1 2 3 4 5 6 7 8 9 10 Subtotals: $ Grand Total Reductions: $ 42,636 Total FY 2010-11 Projected Budget: $ 3,655,940 m Percentage of Adopted Budget: 1.17% Revenue Impacts If An Dollar Value Description of Potential Impacts Downtown Burlingame is a lively,family centered destination on Sunday afternoons. People eat,shop,meet up with friends and use the library. Studies show that a downtown library brings as much foot traffic as a small Totals: GGosin"SuM umean a Goss`O downtown customers. Does the service reduction require third-party approval or agreement? no If third-party approval or agreement is needed,with whom? no Can service reduction be implemented by July 1,2010? yes Can service reduction be implemented immediately? yes Submit completed forms to Jesus Nava,Finance Director/Treasurer atjnava@budingame.org CITY OF BURLINGAME, CA YELLOW LEVEL OF SERVICE REDUCTIONS Depart: Ubrary Staff Contact: Pat Harding 2 Close Easton Branch. Easton Branch iso en M-Th 2-8,Sat 2-5&Closed Fridays after July 2009 Easton currently serves approximately 160 people a day or 800 people a week in the 27 hours they are open. Easton was renovated in 2004 with funding from the Thomas Z Marshall Trust oami $722,776 and an additional$552,000 raised by the community,Board of Trustees and the Burlingame Library Foundation. Since reopening the c Easton Branch circulation has gone up 160%from 2502 a month to 6507 a month in 2009 and 6,116 since closing on Fridays. 60%of the CL circulation at Easton is for children's materials. Research shows that cities with a high public library circulation of books have correspondingly Nhigher school test scores. Closing Easton would mean: Loss of 2 storytimes a week;loss of 12 class visits a year;children unable to walk to oCn 0 library from schools;loss of community service where old and young can walk to their local library branch. No. Title of Positions Listed for Reduction Dollar Value Full-or Part-time Vacant or Filled Name of Incumbent(If Any) 1 LA II-31.5 hours a week 37,800 PT Filled 2 Library Page-8 hours a week 11,700 FT Filled 3 4 5 ILA II-2 hours a week Sub-totals: $ 49,500 No. Materials and Supplies Reductions Dollar Value Description of Reduction and Potential Impacts 1 Materials Budget for Easton $16,000 2 Cleaning Service $3,312 3 Fire alarm service-quarterly $768 4 Burglary alarm service-quarterly $516 5 6 7 8 9 10 Subtotals: $ 20,596 Grand Total Reductions: $ 70,096 - Total FY 2010-11 Projected Budget: $ 3,655,940 Percentage of Adopted Budget: 1.92% Revenue Impacts(If An Dollar Value Description of Potential Impacts Community,especially donors who helped renovate the library in 2004. very disturbed and unhappy. k"4 Totals: Does the service reduction require third-party approval or agreement? no If third-party approval or agreement is needed,with whom? Board?,Donors? Can service reduction be implemented by July 1,2010? yes Can service reduction be implemented immediately? no CITY OF BURLINGAME, CA YELLOW LEVEL OF SERVICE REDUCTIONS Depart Library Staff Contact: Pat Harding 0 c o Discontinue Staffing Lower Level Desk. The Lower Level Desk serves as the Help Desk for the library's non-fiction collection and audiovisual °J materials. There are 5 Internet computers available for the public. It also provides access to the Lane Community Room. The Lower Level has o the largest square footage of public space in the library. Potential impacts include: Liability to the City-incidents such as patrons arguing& of o fighting,sexual harrassment,children playing and getting into trouble in an area not monitored by staff;single reference staff searching for •� materials on three floors;loss of audiovisual materials due to theft. We intend to open a computer lab on the Lower Level and without staff we Nin will not be able to open it unless a staff member is conducting a class. C 0 No. Title of Positions Listed for Reduction Dollar Value Full-or Part-time Vacant or Filled Name of Incumbent(If Any) 1 LA II Part Time 11 hours a week 13,750 PT 2 3 4 5 Sub-totals: $ 13,750 No. Materials and Supplies Reductions Dollar Value Description of Reduction and Potential Impacts 1 2 3 4 5 6 7 8 9 10 Subtotals: $ }� - Grand Total Reductions: $ 13,750 ; Total FY 2010-11 Projected Budget: $ 3,655,940 Percentage of Adopted Budget: 0.38% Z _ Revenue Impacts If An Dollar Value Description of Potential Impacts FT Staff-51 hours working at the LL desk would need to work on the tion desk displacing current PT staff to see a savings. We currently use appro 40 hours a week of PT staff in Circulation primarily on the weekends. i4T7 «77 Totals: Does the service reduction require third-party approval or agreement? no If third-party approval or agreement is needed,with whom? no Can service reduction be implemented by July 1,2010? yes �- Can service reduction be implemented immediately? no CITY OF BURLINGAME,CA YELLOW LEVEL OF SERVICE REDUCTIONS Depart: i bmy Staff Contact: Pat Harding o Reduce Book Budget by$70,000. The book budget from the general funds is currently projected at$183,732 for FY 2010/11.Reducing the book budget by$70,000 will leave$113,732 in the book budget. In 2004 the book budget was$240,000,down$56,268 this year and$126,266 with o the$70,000 reduction. The library's audiovisual budget from the general fund is$46,138. Every year the library seeks supplemental funding from c the Library Foundation. In 2010 the library has requested$50,000 from the Foundation for books and$25,000 for audio visual materials. This a includes adult,teen and children's materials. Reducing the book budget by$70,000 will leave$159,870 in the materials budget from the general m fund and$50,000 from the Foundation. Maintaining our current level of funding will require the Foundation to raise$70,000 over and above the W CO0 $75,000 they are currently committed to raise. This is a reuction from$5.05 per capita to$3.12 per capita in the book budget. No. Title of Positions Listed for Reduction Dollar Value Full-or Part-time Vacant or Filled Name of Incumbent(If Any) 1 2 3 4 5 7 7777 Sub-totals: $ No. Materials and Supplies Reductions Dollar Value Description of Reduction and Potential Impacts 1 Reduce Book and Audio Visual Budget by$70,000 70,000 2 3 4 5 � 6 7 8 9 10 Subtotals: $ 70,000 1777 Grand Total Reductions: $ 70,000 'µ Total FY 2010-11 Projected Budget: $ 3,655,940ME Percentage of AdotedBud et: 1.91% Revenue Impacts If An Dollar Value Description of Potential Impacts Library will not purchase high school summer reading books. Library will limit purchase of audio visual materials and new books patrons will wait longer for holds they place on materials. Totals: Does the service reduction require third-party approval or agreement? yes if we request additional funding from Foundation If third-party approval or agreement is needed,with whom? Burlingame Library Foundation Can service reduction be implemented by July 1,2010? yes Can service reduction be implemented immediately? no Submit completed forms to Jesus Nava,Finance Director/Treasurer at jnava@budingame.org CITY OF BURLINGAME,CA YELLOW LEVEL OF SERVICE REDUCTIONS Depart: tit > Staff Contact: F8tlirdina C J j � Freeze currently vacated PPT Librarian II-30 hour a week in Reference. We are currently using part time and full-time staff to fill desk shifts. Full c 0: time and part time staff have also taken over other duties-selection,statistics,and marketing. in 2009 we lost 11.6%of our budget-$500,000. As a result of these reduction we reduced our part-time hourly staff by 50%. Freezing this position will mean an additional$8,000 in part-time staff to cover desk schedules on the weekends. mN �o No. Title of Positions Listed for Reduction Dollar Value Full-or Part-time Vacant or Filled Name of Incumbent(If Any) 1 Librarian II 74,675 PPT vacant 2 3 4 5 l" Sub-totals: $ 74,675 No. Materials and Supplies Reductions Dollar Value Description of Reduction and Potential Impacts 1 2 3 4 5 6 7 8 9 10 Subtotals: Is Grand Total Reductions: $ 74,675 i Total FY 2010-11 Projected Budget: $ 3,655,940 Percentage of Adopted Budget: 2.04% Revenue Impacts If An Dollar Value Description of Potential Impacts 8,000 Part-time staff to cover weekends Totals: PE •` Does the service reduction require third-party approval or agreement? no If third-party approval or agreement is needed,with whom? no Can service reduction be implemented by July 1,2010? yes Can service reduction be implemented immediately? yes Submit completed forms to Jesus Nava,Finance Director/Treasurer at jnava@budingame.org CITY OF BURLINGAME,CA YELLOW LEVEL OF SERVICE REDUCTIONS Depart: Libry Staff Contact: T Pet t4wft o Freeze currently vacated PPT Librarian 11 30 hours in Childrens. We currently have 2 full-time staff in the Children's department. In addition to the full time staff we have a very skilled group of children's librarians who work part time including one 18-hour a week children's librarian. This group answered 14,354 reference questions;offered 125 todddler story times with attendance of 6,274,163 preschool story times with attendance o of 5,018 and 12 baby story times with attendance of 448. In addtion they provided 37 special programs including the every popular Family Fun ,CL 2Night Summer Series with attendance of 3,461. As a result of this vacant position and the loss of part time hours in July 2009 we have cut 2 story w m times a week. Other programming and school outreach will need to be reduced. In 2008/09 the total children's programs including outreach was 0 6 481 with 18,988 participants. We will need to use an additional$20,000 worth of hourly staff to provide basic desk coverage for this position. No. Title of Positions Listed for Reduction Dollar Value Full-or Part-time Vacant or Filled Name of Incumbent(If Any) 1 Librarian II 74,675 PPT Vacant 2 3 4 5 Sub-totals: $ 74,675 No. Materials and Supplies Reductions Dollar Value Description of Reduction and Potential Impacts 1 2 3 4 5 6 7 8 9 10 Subtotals: $ n �P Grand Total Reductions: $ 74,675 Total FY 2010-11 Projected Budget: $ 3,655,940 '• Percentage of Adopted Budget: 2.04% Revenue Impacts If An Dollar Value Description of Potential Impacts 20,000 Part-time hourly staff to fill in for this position. Totals: Does the service reduction require third-party approval or agreement? no If third-parry approval or agreement is needed,with whom? no Can service reduction be implemented by July 1,2010? yes Can service reduction be implemented immediately? yes Submit completed forms to Jesus Nava,Finance Director/Treasurer at jnava@budingame.org CITY OF BURLINGAME,CA YELLOW LEVEL OF SERVICE REDUCTIONS Depart: Library Staff Contact: Pat Mafft c J j o d Close Fridays. Closing Fridays will have the least impact of any weekday closure on the public because we are currently open 10-5. All other o 0: weekdays we are open 10-9. Fridays are primarily staffed with full-time staff. Closing Fridays would mean a dramatic change in individual staff ,�Z schedules. Staff would need to work a weekend day. They would not have 2 days off together. N N N� O No. Title of Positions Listed for Reduction Dollar Value Full-or Part-time Vacant or Filled Name of Incumbent(If Any) 1 Librarian II-14 hours a Friday 24,500 FT&PT Filled 2 LA II-14 hours a Friday 17,500 FT&PT Filled 3 4 5 Sub-totals: $ 42,000 No. Materials and Supplies Reductions Dollar Value Description of Reduction and Potential Impacts 1 2 3 4 5 6 7 8 9 10 Subtotals: $ , f n Grand Total Reductions: $ 42,000 Total FY 2010-11 Projected Budget: $ 3,655,940 ! �� Percentage of Adopted Budget: 1.15% Revenue Impacts If An Dollar Value Description of Potential Impacts Full Time staff work a weekend day every week ------ Totals:Totals: Does the service reduction require third-party approval or agreement? yes If third-party approval or agreement is needed,with whom? Union Can service reduction be implemented by July 1,2010? yes Can service reduction be implemented immediately? no Submit completed forms to Jesus Nava,Finance Director/Treasurer at jnava@buriingame.org SurveyMonkey-Survey Results http://www.surveymonkey.com/MySurvey_Responses.aspx?sny=cHQ3... Surveymonkey Logged in as"LindaSanto" Log Off Create Survey My Surveys Address Book My Account Need Help? You have a basic account. To remove the limits of a basic account and get unlimited questions, upgrade now! survey title: Staff Appreciation/Employee Recognition Edit Title design survey collect responses analyze results lu View Summary 1 I,I current report: Default Report Add Report Browse Responses Response Summary Total Started Survey: 20 ` Filter Responses Total Completed Survey: 20 (100%) Q Crosstab Responses Page: Easy surveyl Download Responses lop Share Responses 1.We want your input and commentsl What kind of annual Create Chart Download Staff Appreciation/Employee Recognition event would you like to suggest to the Library Board and Foundation?THANK YOU. Response Response Percent Count Dinner at a Hotel 0 35.0% 7 I ' Appetizers/Cocktail Party at 65.0% 13 Library sJ Show replies Other(please ° specify) 5.0% 1 i i answered question 20 skipped question 0 2.We appreciate any further comments or suggestions. Download Response Count i r.0 Hide replies 8 1. 1 think its nicer at the library,costs less and very Fri,Feb 12,2010 4:56 PM Find... beautiful when decorated I answered question 8 skipped question 12 i 1 of 3 2/17/2010 10:54 AM SurveyMonkey-Survey Results http://www.surveymonkey.com/Wurvey_)R.esponses.aspx?sny=cHQ3... I 2.We appreciate any further comments or suggestions. Download I 2. We always looked forward to the Thu,Feb 11,2010 8:39 AM C�Find... Appreciation/Employee awards,because it is the time we can mingle with different people associated with the library,eat delicious food,and enjoy the programs. 3. Hotel dinner probably gotten too$$$but it has been Wed,Feb 10,2010 5:49 PM Find... a VERY nice perk.Perhaps if a guest was to be included,staff could prepay for the guest.Maybe it could just be appetizers&wine/punch vs dinner. i 4. Having the party at the Library is a wonderful setting Tue,Feb 9,2010 3:29 PM Find... plus being free but it really isn't a special party for the staff because no matter how you cut it some of the staff end up doing the work.Also,it is difficult in this situation for the staff to become acquainted with the Trustees and Foundation.Guests will just mingle with the people they already know. I 5. Loved the event this past December-much easier to Tue,Feb 9,2010 3:11 PM C�Find... mingle and talk to lots of people. 6. 1 truly enjoyed our last staff recognition here at the Tue,Feb 9,2010 2:25 PM Find... library but I think everyone(library staff and foundation)had to work hard.The dinner at the hotel is nice because we show up and enjoy our selves and then get to leave. 7. Cocktail party too much work for staff-hardly a party Tue,Feb 9,2010 12:41 PM 0%Find... for us. 8. 1 realty liked having a cocktail party and having the Tue,Feb 9,2010 12:33 PM Find... opportunity to mingle with a lot of people. I am concerned about how much staff time it took to pull it jtogether. i, answered question 8 skipped question 12 j i I I About Us Anti-Spam Policy Terms of Use Privacy Statement Opt Out/Opt In Contact Us We're Hiring! Copyright 01999-2010 SurveyMonkey.com. All Rights Reserved. No portion of this site may be copied without the express written consent of SurveyMonkey.com. 35 2 of 3 2/17/2010 10:54 AM -SMARTdesks Design Studio - Medium Multi-use Classroom and Computer Lab Plans Page 1 of 4 SMARTdesks TM (design studio Design Archives • • • BACK TO SCHOOL SAVINGS!! 15%OFF ORDERS DELIVERED BEFORE DECEMBER 31,2009 Search Products Medium Multi-use Classroom and Computer Lab Plans Finishes NOTE: To obtain pricing on one of these layouts, submit a Design Archives Quote Request Contact Us noting the design number and the monitor configuration you require to accommodate your equipment and we will use these specifications to give you a price.If you indicate a change in the Our Histonumber of seats you require,we will modify our proposal to meet your needs. ry About Us Policies FAQ _ 1.Design#750-A. Medium Computer Lab(30'x 25') • 29-36"w stations along walls,one back-to-back row or 2-36"w single desks+ 12-72"w double desks) . 1-60"w instructor's station . 1-30"w printer/storage cabinet . 31 computer task chairs with arm rests Recommended Series(monitor configuration): o LV LevelTm LCD(shown) o SR Semi-Recessed CRT o FP Semi-Recessed LCD o SS Sub-Surface CRT L NOTE:Privacy for testing or self-paced study can be obtained by adding removable,easily-stored desktop privacy panels. 2. Design#750-B Medium Multi-use Classroom (30' x 25') . 18-36"w stations in"U"or ring (or 9-72"w double desks) . 1-72"w instructor's station • 1-30"w printer/storage cabinet • 19 computer task chairs with arm rests http://www.smartdesksdesign.com/da-plans-medium-classroom.php 2/19/2010 SMARTdesks Design Studio - Medium Multi-use Classroom and Computer Lab Plans Page 2 of 4 a Recommended Series(monitor configuration): - " -- o LV Level TM LCD(shown) o SR Semi-Recessed CRT o FP Semi-Recessed LCD { o SS Sub-Surface CRT E NOTE:By planning the location of power and data in the floor of this conference space,SMARTdesks mobile workstations with integral wire management can be rearranged in minutes into a classroom with 3 rows of 6 desks with center or side aisles. 3.Design#750-C. Medium Classroom(30'x 25') a 24-36"w stations in six 4-station clusters i` (or 12-72"w double desks) . 1-60"w instructor's station . 1-30"w printer/storage cabinet e 25 computer task chairs with arm rests . Recommended Series(monitor configuration): o LV LevelTm LCD(shown) o SR Semi-Recessed CRT o FP Semi-Recessed LCD o SS Sub-Surface CRT NOTE:Clusters are great for labs,self-directed computer-based-training and group projects.They increase walkingaround room for the teacher and the number of students accommodated comfortably. 4. Design#750-D. Medium Classroom(30'x 25') e 24-36"w stations in four 6-station clusters (or 4-36"single desks+8-72"w double desks) o 1-60"w instructor's station . 1-30"w printer/storage cabinet 25 computer task chairs with arm rests . Recommended Series(monitor configuration): o LV Level TM LCD(shown) o SR Semi-Recessed CRT o FP Semi-Recessed LCD o SS Sub-Surface CRT zti NOTE:More efficient use of space incorporates the least number of aisles and desks arranged in back-to-back configuration. 5. Design#750-E. Medium Classroom(30'x 25') http://www.smartdesksdesign.com/da-plans-medium-classroom.php 2/19/2010 SMARTdesks Design Studio -Medium Multi-use Classroom and Computer Lab Plans Page 3 of 4 e 30-36"w stations in two back-to-back rows (or 2-36"w single desks+ 12-72"w double I�II�u desks) e 1-60"w instructor's station 4. a 1-30'W printer/storage cabinet e 31 computer task chairs with arm rests e Recommended Series(monitor configuration): o LV LevelTA LCD(shown) o SR Semi-Recessed CRT o FP Semi-Recessed LCD r o SS Sub-Surface CRT NOTE:Generally,we try to avoid situations where students have to walk behind more than 4 classmates to an aisle.In this case,the distance to adjacent walls and between the chair backs is greater than normally required. 6.Design#750-F. Medium Classroom(30'x 25') a 28-36"w stations in four staggered rows,48" center aisle (or 4-36"w single desks+ 12-72"w double r' desks) e 1-72"w instructor's station e 1-30"w printer/storage cabinet e 29 computer task chairs with arm rests a Recommended Series(monitor configuration): o LV LevelT"' LCD(shown) o SR Semi-Recessed CRT o FP Semi-Recessed LCD o SS Sub-Surface CRT NOTE.Generally,for a 30"deep computer desk,allow 72"per row -12"for the keyboard tray and 30"for the chair and space to pass behind it.Footprint may be reduced by as much as 6"but is not recommended. 7. Design#750-G. Medium Classroom(30'x 25') e 18-36"w stations in three concentric rings e 4-300 angle connectors Y e 5-150 angle connectors e 6-100 angle connectors e 1-60"w instructor's station e 1-30"w printer/storage cabinet a 19 computer task chairs with arm rests e Recommended Series(monitor configuration): o LV LevelTM LCD(shown) o SR Semi-Recessed CRT o FP Semi-Recessed LCD o SS Sub-Surface CRT NOTE 1:Curved rows offer a better view of presentations, larger work areas and enhanced classroom interaction.They fill a large space without lack of intimacy or crowding.Allow http://www.smartdesksdesign.com/da-plans-medium-classroom.php 2/19/2010 `SMARTdesks Design Studio -Medium Multi-use Classroom and Computer Lab Plans Page 4 of 4 6'(min)per row.Expect a great response from students. Click Here to Go Back to Design Archives Index The Convergence of Furniture,Design and Technology — Learn Something New Every Day SMARTdesks '"" ©SMARTdesks, Inc. 1996-2009.All rights reserved. Copyrights,Patents and Trademarks I Privacy Statement www.smartdesksinc.com www.smartdesksdesign.com www.smartdeskstraining.com www.smartdeskschairs.com www.techterns.com www.opustables.com http://www.smartdesksdesign.com/da-plans-medium-classroom.php 2/19/2010 Page 1 of 1 .j -45 I � 36 .hcP 5 i f g� 1 ' u 'Cs http://iodesolutions.com/computer%201ab.jpg 2/19/2010 A Century's Worth of Great Reads We love these books! As part of the Centennial celebration of our library, Burlingame readers were asked to name their favorite books for children and teens. They came up with 100 authors and a marvelous assortment of books. This list will be included our Time Capsule for readers in the year 2110. Stop by the library to see,some long-time literary friends—and to get acquainted with new ones! Picture Books: The Berenstain Bears series by Stan and Jan Berenstain Clifford the Big Red Dog by Norman Bridwell Goodnight Moon by Margaret Wise Brown Mike Mulligan and His Steam Shovel by Virginia Lee Burton Stellaluna by Janell Cannon Sally Goes to the Vet by Stephen Huneck Pinkalicious by Victoria Kann Tacky the Penguin by Helen Lester Scaredy Mouse by Alan MacDonald Chicka Chicka Boom Boom by Bill Martin Tip and Mitten by Paul and David McKee Martha and Skits by Susan Meddaugh Dewey. There's a Cat in the Library by Vicki Myron The Bake Shop Ghost by Jacqueline Ogburn Pink and Say and The Bee Tree both by Patricia Polacco Curious George series by Margret and H.A. Rey Richard Scarry's Cars and Trucks and Things That Go by Richard Scarry Where the Wild Things Are by Maurice Sendak The Polar Express by Chris Van Allsburg Don't Let the Pigeon Drive the Bus and the Knuffle Bunny books all by Mo �.. Willems Harry the Dirty Dog by Gene Zion Horton Hears a Who, The Sneetches and Other Stories, Green Eggs and Ham, The Cat in the Hat, all by Dr. Seuss Early Readers: The World According to Humphrey by Betty G. Birney Magic School Bus series and Bony- Legs, all by Joanna Cole Clementine's Letter by Sara Pennypacker My Weird School series by Dan Gutman Inside the World of Star Wars (Episode One) by Kristin Lund Various Fairy series and Molly the Goldfish Fairy all by Daisy Meadows Magic Tree House series by Mary Pope Osborne Junie B.Jones series by Barbara Park Captain Underpants series by Dav Pilkey Geronimo Stilton series by Geronimo Stilton Middle Readers: The Wizard of Oz by L. Frank Baum The Velveteen Rabbit by Margery Williams Bianco The Penderwicks by Jeanne Birdsall Double Fudge by Beverly Cleary Saddle Club series by Bonnie Bryant The Secret Garden by Frances Hodgson Burnett Molly Moon series by Georgia Byng Alice's Adventures in Wonderland by Lewis Carroll Ramona the Pest and all other books by Beverly Cleary Frindle and The Report Card both by Andrew Clements Fantastic Mr. Fox,James& the Giant Peach, The BFG, The Witches all by Roald Dahl Because of Winn Dixie by Kate DiCamillo The Hardy Boys series by Franklin W. Dixon Hans Brinker or the Silver Skates by Mary Mapes Dodge Dr. Ernest Drake's Dragon ology by Ernest Drake Drawing Dragons and Those Who Hunt Them by Christopher Hart Warriors and Seekers Series (Outcast,Sunset, Smoke Mountain) by Erin Hunter The Secret of Kiribu Tapu Lagoon by Tandi Jackson Redwall, Lord Brocktree both by Brian Jacques A Family of Poems selected by Caroline Kennedy The Tail of Emily Windsnap by Liz Kessler Paddy's Pot of Gold by Dick King-Smith Diary of a Wimpy Kid by Jeff Kinney The Green Glass Sea by Ellen Klages From the Mixed-Up Files of Mrs. Basil E. Frankweiler by E.L. Konisburg Percy Jackson series by Rick Riordan and 39 Clues series by Rick Riordan (and other authors) A Wrinkle in Time by Madeleine L'Engle Patty Reed's Doll by Rachel Laurgaard The Chronicles of Narnia by C.S. Lewis �.. The Willoughbys by Lois Lowry Winnie the Pooh by A.A. Milne Fablehaven by Brandon Mull The Boys Start the War by Phyllis Reynolds Naylor How to Steal a Dog by Barbara O'Connor Ottoline Series by Chris Riddell Key to Rondo by Emily Rodda Harry Potter series by J.K. Rowling Araminta Spookie series, Magyk (Septimus Heap series) all by Angie Sage Sharks by Seymour Simon The Egypt Game by Zilpha Keatley Snyder Heidi by Johanna Spyri Wizardology by Dugald Steer Child's Garden of Verses and Treasure Island by Robert Louis Stevenson The Mysterious Benedict Society by Trenton Lee Stewart Goosebumps series by R.L. Stine Eloise by Kay Thompson Mary Poppins by P.L.Travers Huckleberry Finn and Tom Sawyer both by Mark Twain The Boxcar Children by Gertrude Chandler Warner Charlotte's Web by E.B. White The Little House on the Prairie series by Laura Ingalls Wilder The Swiss Family Robinson by Johann David Wyss Teen books: The Five People You Meet In Heaven by Mitch Albom Sisterhood of the Traveling Pants by Ann Brashares Artemis Fowl series by Eoin Colfer The Hunger Games series by Suzanne Collins The Waterless Sea by Kate Constable The Little Prince by Antoine de Saint-Exupery Last Shot by John Feinstein .� Bad Kitty by Michele Jaffe To Kill a Mockingbird by Harper Lee Call of the Wild by Jack London The Golden Compass by Philip Pullman Catcher in the Rye by J.D. Salinger Cirque du Freak series by Darren Shan Stargirl by Jerry Spinelli Lord of the Rings and The Hobbit both by J.R.R. Tolkien