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HomeMy WebLinkAboutMin - LB - 2009.11.17 URUMO MINIMUM= Library Board of Trustees Minutes November 17, 2009 I. Call to Order President McCormack called the meeting to order at,5:30pm. II. Roll Call Trustees Present:- Betsy Corcoran, Deborah Griffith, Katie McCormack, Pat Toft, Sandy Towle Staff Present: Al Escoffier, City Librarian Pat Harding, Library Service Manager Sidney Poland, Recorder III. Trustees' Board Minutes September 15,'2009 The minutes of the October 20, 2009 Trustees' meeting were unanimously approved as written. M/S/C (Griffith/Towle) IV. Correspondence and Information A. Library Statistics October 2009 Circulation for October at the main library was 52,855 representing a 6.11% increase over October's 2008 circulation of 49,810. Easton's October circulation of 6,440 showed a decrease of-13.64% from October's 2008 total of 7,457. This decrease in circulation coincides with the 10% reduction of open hours due to the closure of Easton on Fridays effective May 1, 2009. V. From the Floor No one from the public attended the meeting. VI. Reports A. City Librarian's Report - Highlights 1. Library Personnel Changes -Al Escoffier, City Librarian, Susan Reiterman, Manager of Children's Services, and Mary Beth-James Thibodeaux, Reference Librarian will retire in . December of 2009. A statewide recruitment is in progress for a new City Librarian; applications will be accepted through December 11 th. 2. PLS Closures - The following libraries will be closed for renovation during the holidays: Foster City closed until January, �- 4th, South San Francisco closed from Thanksgiving through April 2010 and Redwood City closed the entire month of December. 480 Primrose Road•Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.ory/library 3. Burlingame Holiday Closures -The Library will be closed 8 days over the Christmas and New Year's Holidays. The following closure schedule will be in effect: Thursday, December 23rd through Sunday December 27th and Thursday, December 31 st through Sunday January 3rd. B. Foundation Report The City Librarian discussed the following"Donor Opportunities" for the Foundation in 2010: 1) Library Print Collection $ 60,000; 2) Media for Children, Adults, Teens $25,000; 3) Library Programs: $ 15,00,0; 4) Children's and Teens Summer Reading Clubs: $ 10,000; and 5) High School Student Enrichment Print Materials: $ 3,000. \ VII. Unfinished Business A. Holiday Potluck and Retirement Tea The Trustees approved the motion of Trustee Griffith to allocate the sum of$1,000 to cover expenses for the Employee Achievement Event and the City Librarian's Retirement Tea. M/S/C/ (Griffith/Toft) B. Per Capita Support by Major Burlingame City Departments The Trustees reviewed information that they had requested from the City Librarian regarding per capita support from each major City department. The report gave the total budget for each major City department and separated out the per capita cost based on a population of 28,158. Items not differentiated in the budget breakdown are as follows: 1) Public Works (Water, etc.) is under Enterprise Funds; 2) Recreation is.$112.41 per capita of the Parks and Recreation budget; and 3) Service area for the Library includes 2/3 of the Hillsborough population for a total of$ 36,382. C. Per Capita Support for California Libraries The Trustees reviewed information provided by the City Librarian on the expenditures per capita of California public libraries for the year 2007- 2008. Burlingame Libraries ranked 15th in per capita support out of the 181 public libraries in the state. The City Librarian emphasized that the expenditures reported include all library donations made from Friends, Foundation etc: Therefore, libraries that have successful fundraising entities will have the highest ranking. D. Time Capsule There are two more weeks left for children to submit the titles of their favorite books to be included in the capsule. Trustee Corcoran, Towle and Toft have volunteered to oversee the implementation of this project. Kathy von Mayrhauser of the Children's Staff will assist the Trustees. Library Board of Trustee Minutes November 17,2009 2 t _ VIII. New Business A. Selection of Trustee 8s Alternate to Serve on Recruitment Panel for City Librarian In the event that the City Manager establishes a community recruitment panel to assist in the selection of the new City Librarian, the Library Board of TrVstees passed a motion nominating Deborah Griffith to serve on such a panel and Betsy Corcoran to serve as the alternate. M/S/C (Towle/McCormack) B. Library-Trustee Description At the request of President McCormack, the City Librarian, Al Escoffier, prepared a detailed description of the Trustees role in the community and the,responsibilities required of this position. The Trustees also discussed the typical yearly calendar for 2010 particularly focusing on matters that will require board action. C. Trustee Financials - The Trustees reviewed the three financial funds which they oversee. It was noted that additional funds for the "Staff Recognition" account should be placed on the January agenda. D. Conceptual Overview of a Computer- Lab 1. Background - The department managers have been discussing a plan to redesign the compact shelving area and use it for a computer lab The current collection would be reviewed with the r ultimate goal to make it a.historical and pictorial collection and eventually move it to another area of the Library. By using this space to house more computers,:the Library would be in the position to offer all-types of technology classes. 2. Implementation -The redesign would require removal of shelving, installing tables and chairs, and adding wireless laptops or desktops for patrons. 3. Trustee and Foundation Support- The project will. eventually need financial support from the Trustees and Foundation. 4. Approval of Concept-'The Trustees approved the request of the City Librarian by passing a motion to support the concept of a computer lab. Approval of this motion allows staff to begin the process.of.gathering cost information and creating a time line for the project. As the project proceeds, staff would prepare reports and bring information to the Trustees and the Foundation for review and comments. M/S/C (Toft/Towle) Library Board of Trustee Minutes November 17,2009 3 IX. Announcement- Al Escoffier concluded his last meeting by thanking the Trustees for their continuous efforts to support the Library'and noted that he had enjoyed working with such a hard working and productive Board. X. , ;Adjournment The meeting was adjourned at 7:00pm. M/S/C (McCormack/Griffith) The next meeting of the Library Trustees will be,held January 19, 2010 in the Library Conference Room. Respectfully Submitted, Pat Harding Acting City-Libr Library Board of Trustee Minutes November 17,2009 q