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HomeMy WebLinkAboutAgenda Packet - LB - 1958.04.17 MINUTES OF THE :,METING OF THE BURL+i.GALE PUBLIC LIBRARY BOARD MARCH 20, 1958 Trustees Present: =?x. Crosby, Mrs. Harrison, Mrs. Cohendet Trustees Absent: ?Tr. E''dwards, Mr. ?,foody 117TUT S The minutes of the previous meeting of February 20, 1958 were read and approved. BILLS On a motion by ?ears. Cohendet, seconded by 2ss. Harrison, bills in the amount of 11,456.97 were ordered paid. LIBRARIAN'S REPORT The librarian's report was read and accepted. MONTHLY FINANCIAL STATF-?T The financial statement was approved and placed on file. OLD BUSI-MSS New Branch Site. A letter was received from the Elementary School Board, in answer to our letter of "larch 18, 1958, in which they stated that they would be willing for us to have a site next to the bank on Truesdale Ave., and requested a meeting with the Library hoard in order to determine the next step in procuring such a site. It was moved by Mrs. Cohendet, and seconded by Mrs. Harrison that we inform them that we will be glad to meet with them at their next meeting. Stacks Extension. The Librarian stated that an estimate, as accurate as possible,, will be submitted as a part of the capital expenditure budget requested by the City Manager. if-ra BUSINESS Gifts. The Librarian stated that we had in process several gifts for various items but that none of them had been completed so far, Additional Pett _Cash. It was moved by Mrs. Harrison, and seconded by Mrs. Cohendet, that the City Treasurer be authorized to advance 410 to 's. Lechich to be added to the present petty cash; this additional ,10 to be kept for a reserve change fund. ADJOURIMEW ` On a motion by -Mrs. Cohendet, seconded by Irs. Harrison, the meeting was adjourned. R>s cy,submitted, G. P.:Lechich Clerk of the Board LIL.i" L ilr";i S lilt'UT li1'RIL 1J5$ L. CIRCULATION: The cimalati.on for Narch vias. 17.4 percent water than :larch of 10571 and 44 percont groator than I:Iarch of 1050. This increase is roquirinr more and Poro tine to sit4)ly hr u�ndlo the circulation. 1io incroa„sed use is also reflected in considerably greater doz:i€uzds on the ref©rance aorvice f ropairs of books of course, also show tho increased usage. :M 11 GS ATT DID Tfie Librarian attended tho Richrzond Public Library's Dook Pair, whoro Luny i nterosting oxliibits by various publishers and several a.:_oollont prpa-mss were prosontod. Such a Book fair be a -good project for the friends of the Library' if and vilien thero is sufficient memborship to carry the burden of the organization of such an affair. The Librarian attanded the dedication of th-a now young people's room. at. San 1,111ateo Library., l'Iie arrangeuent of the boo:cs, according to intorests based upon the Oakland younU peoples scheme, presented a very attractive appear- ance and certainly should prouote reading by the youth of San T.Iate.o. Their record. colleci:ion is also found in this room, They certainly aro to be eongra^ tulated on iia- their recordings more available and on the nice appeal uice of the sholvinso Tho Friends of the Library noting was well attended, and everyone sooned oto enjoy the Reverend Does and his a.cellont pictures of Palastine, 1;D;"1311 OTES FROM, TIM, JU' Zi 1T ILZC DEPART MUTT: (I.MRCH 20 • APRIL 17, 195x) Drownie Troop 1-0. 108 ' frov, the Lincoln School presented the Children's Dopartnent of the Darlin-auo Public Library a pretty Laster tulip plants "because we did a good job in our civic duty" . A girl Seount troop from the North i. llsborough School visited the Library April 14. They wore worlcin;, on their Bicycle Dadge, and rode here on bicycles. Then they did sorao research on the subject of bieycleso I:Ira. Foltz attended the monthly meeting of the Associationeot Children's Librarians of Northern Califwnia at the. San Francised 'Public Library April 10, 1958. ilrs. Edward (Patricia) i.Iartin was her guest at the meeting,. Ura. Curtin has had two books for young children accepted for publication by Lothrop, Lae and Shepard Co,.,, and she was interested in Children's Librariants opinions of the neer Sprin- books that were to be reviewed at the neeting. MID Op -L1DRJ&RIA71TvS RRFORT. Respeetfully submitted# Goorge .Paul Leehich, Librarian CITY OF DURMIGIU.M; 15-go IriUDGET PXPMIDITUM Ionth Allowance Total a-1 Salariae 4,736.59' 450750.38 5G049200t? 10,741.62 11-11 Supplies 20039 037050 900.00 202.50 I.1+12 Printing Ea Postage 134-036 971094 10030.00 103000 i:T-13 Li ht, IIoat Potter C: Mater 1970 4.51 10045007 20200.00 354093 ' ' 1I-14 Telophone 14.60 305930 400000 04M I,1-16 Bldro Grounds .�a3ntonanoe . 10041 24111055 20500.00' 102.46 T1-17 Looks L-, .laps 10125095 90524028 . 110330000 11813072 11-17A Pariodioals 31,175 341005 600000 258015 Dinding 705.50 11480094 20200.00 . 7190.06 :T-19 Convention 2.10 74,255 125000 50045 I.1-19A Auto Allowance l3,40 710 69 '128400 53 038 2:2-19T Trustees -- 3003£3 •30.30 IA-20 Duos to Library Associations •+ 121000 115000 0000 *9-21 I.Tiscellaneous 112010 1120, 10, -ft 11,*28 Contracts .195.030 18929.00 2;400.00 471,00 Total Before 5alaria4 20451033 190363006 230805010 41532.02 Total' After Salaries 72188.48 65,113.46 8003€7-s10 150273.64 Aocts. 11-21 (Stolen funds) and C-30 (Capital )oadituro j aro nolt cm-ibined under LT-21 (:Iiscellaneous) with Budget Allowanco account raised ::12.10 to meet miscellaneous expenses ineurred. STATISTICS FOR TIARCH 1958 CIR.0ULATI 011 Hain Prarzah Books: Adult i on-Fiction 7,42�J 1,255 Childion-Viation 11057 Adult Fiction 6,800 28364 Child Fiction 2,297 1_,y279 Total. Boob Circulation ......'...... 189332 50855 Periodicals: 931 931 GIs 618 Total L-'ool.a £. Periodicals Total Dmioh Circulation 6 473 Total Branch Z. I.iain 25,7" Phono£;raph Records: 742 - 742 Grand Total Circulation :Iain £. Branch ,I7$ (1957: 22,567) Daily Avora-e for ::lain: 735 Daily Avera,-a for Drano h: 249 Total Daily Average Circulation: ' RE,GISTRAT1011S Adult Child Total T.1eE ors p February 28, 1950 70 62 1 9 Additions Ilarch 275 .64 339 Vithdravials Tiarah 251 62, 313 Total Re£; CITY Or. 13UI MIGA1.1T; •80 LIBRARY TEITTATIVE, BUDGET 1956 - 1050 S-1 SALA=8 Librarian 70824 Assistant Librarian 50830 Senior Librarian (3) 160408 Junior Librarians (2) 900134 Junior Librarian- Part-Tire 20270 Library Assistants (2) 7;662 Library Aides Part-Tina 8,700 Pages 4� (30528 OPERATIO1.1 13-11 Supplies 900 1.1=12 Printing L. Postage 10500 1.1-13 Tai. ht-Boat-Polrer-Water 2,0200 1 �14 Telephone 1450 1.1-1G Duildinr, 1.Iaintenance 10600 I.1-17 Books 1.1aps 14,000 1.1-17A Poriodi.cals 10000 11-17B Dinding 20200 1.1-19 Convention (Librarians) 125 • .1-19A Auto Allowanoo 150 i,1-19P Convention (Personnel) 100 `... I1-19T Convention (TI-isteo ) , 100 1.1--20 Dues to Library Associations 121 11-i2l 1.Iiscellax sous 100 1!-28 Contracts (Janitor, etc. ) 2 49 2G,995 CAPITAL MP1 .,DITUR28 C-90 2 Used Remington Yoisoleas Typewriters 150 1 catalogue Unit 584 P Slip Boxes 20 Wire Book Supports 50 Safety Paper Cutter 25 2 Sand Urns 14 Used 3 x 5- Card Pile 50 Look Casa 304 12�913� tl 92 0 436 Less cines and Pees 100000 TTnoxpended Dalanoe 20000 plus 12,0000436 s Tax 1',,•430000 at .187 800410 Sinking bund 43'000 at e10 435000 �- 1i0`PRS 01I PERSOi1-TTM Librarian. The Librarian has avorapod a six-day weep. Assistant Librarian. 17o outstandins applicaats for this position are ava a o$ vias d;cided that part o: the work of this position would be divided for the title being. The necessity for more hands to staff the library is nainly to keep tho circulation and ovordue situation in hand, ospocially with tho crowded stacl� conditions'. crea.tod a need for rwre salary kinds. Part of the additional salarJ es for .library aids was paid fron the unusod assistant librarian's salary. ilot�Iovor' it is hoped tr.at twith the ev01ztual, exaployaent of an assistant 1.1_brarian, additionaI fa ds can be allotod to the part-brie library aid budget. Senior Librarians. All senior librarians have iftmetioned °aoll under the nereaso tror oad, It vill, of course, ease this zorlt load and responsi- bility with the appointuont of a compotent assistant librarian. Junior Librarian. A part time junior librarian was added to tho staff in order to carry on the itivontory of boobs . This is important in order to dotazTaine hour many books are lost due in past to the ever increasing use of the library by non-rosident hi z scliool s tidonts 'v iio do not havo library cards. One junior librarian fti?nctions as the branch librarian and tho o tlhor Is rosponsibl.o for the rcfereneo work. She is, hovrever, ably asoisted by the circulation librarian. Librrar;E Assistants . nio -roatly inereasod number of overdue boolts noconsi- T—ated additional liolp. One of the pa-cs has been holgin- tko assistant in charge of ovorduos and roistrationso Library Aids �rt-�tipc p7y . :%eh of the increased worlt load has been ta1ron uthe additional t1rob allotod to this catorory. The very busy Sunday afternoons havo made it necessary to inereaso the staff present on Sundays from two to four and soraotivas Mve. Fd-es . Our :ages are not only shelving boobs but somo ar© viorl:in- at the c e clzar ing and discharging books. Certain parts of toe procesnir� of boo'_.s such as varnishin�a typing of ;�ocLets and cards are 'u� .n3 porforr_ied witli the aid of the page6+ help. 1+T"11 ut1l?l?li©s 1Qt lio chanL;6. 11•12 Print3.1 g �c PostAe "A 20 additional funds aro roquesteds (1) in M c pa ion o o postal rate increases; and (2) the increasing nuubor of ovordu© and rosorves usodo (If and when thq postcard rate Is increased to 4' oonts, it may be necessary for us to increase our reserve card rate from 5 cents to 10 cants or two for 15 dents. ) 11-1.3 Light-Heat-Power - IIo than ge o I:I-14 Telephone - .��0 additional to cover increase in rates and the alight To-croaso in r©coipts frora the phone booths. T1-16 Bui,ldin, Naintonance !% Decrease x;,700. There should be no extensive z n onanoe Iteris z1ais year althou5. 1i thero are a. fmy unusual repairs: nov transformers to replace now thea-o burned out in the flourescent fixtures; alignraont of the vaauuu punp used in connection with the boiler of the heating planto N 17 Boobs and I.Ia s - The boob budget is the lifeblood of the libraryo The cos o . non- otion is leapinG ahead. The discarding of our out-of- date materials, ospecially in science, is becoming more imperative, and their roplacozaont is vory oxpensivea 1.7e have therefore asked for `V2,61.2 increase in this item. �. I.2-17A Poriodiodle* This is the odd year of our 3 year. purchase of periodi- cals.,'S5 x,400 increase is X100 less than the 1955-55 budget4 Wo had hoped to Gradually space the 3 year period of magazine purchases in such a faeliton as to level the pearly expeuditures, but because of a ui stake. ruaade by our jobber thin was not done. It is possible, by buyin - nubacripti.ona. for.5 pear periods, to purchase nearly one. third r*ore material for the name anount of m6doy. 11-17D Dindi g arid. Frobindian books and magazines. 24221/011 for repairs an oo ren n , oto.* - I:o 011ang&O 11-19 Convention - ',rho librariants allotraent Por attending conventions and manual meetings has been spread to cover trustees' expenses and DOUG of those of the staff. T ,2-19A Auto Allowance - Transportation to meetings - Plaltup of books and ran er n r the library - A 125 increase requested. Lhero has boon no change in this iters for seve:.+al years. Many trips vdaiah should be charged to the library are borne by the staff. 1.2-19P . Convention Personnel - A neer.. classification is requested to cover some o '-Tae cos"'�G-Tneurred in sending members of the staff to the A..L.A. Convention in San Prancisca thin July, Registration and sow of the dinners Dave -been eoverdd in the past and most neighboring libraries are paying part. of the expenses of their employees. Such a national convention Is held in our vicinity only about once in a period of ten years or more; the *oRportu:ai-ty to attend is inspiring and shag provide the' stirmlation in creati ag a butter library, r—lVT Conventioa lr�aatod of oL�x Loard, the president 3160 oz ke- Z'' z�nia Library i1ssoci ati.on Trustoos Soction. An all ot�.ent of %,100 is roq-aested to covor the cost of her attendance at the A.L.A. and C.L.A. coavent_+.ons. V-As year the C.L.A. convention will by in Longi Leach, Such an allotr:iont is customary with other libraries, T -20 Duos to Library Associat'!on .. An addition of f;6.00, to cover the cost or`- onee�i�„�ee i or eran p In the A.L.A., is requested. 11-2I �?iscQllanoo+as m Vloo is ra(Tuestod to cover Lulbudgeted ouorgenay items. 11-22 Contracts ^ An increase of S 40 is rocraostod for our typewriter con- t o ;orovdie for the rocondits.on.iar of two of our typewriters rr�lich nhi.j� to such an extent as to ' 21c their use increasingly. inneffi^ 01-ant. (?14 of this contract z:;.oney is needed to cover the cost of insurance for the safe. `:,o fool that this item will undoubtedly pay as tho e:Terience of bur„larios La the past year would indicates ) 0.11.00 Ca} '?tel e dit�arrye - TAW nein catalo p L=t be ax-prndad and a now .� F up �nOQ+ '7e have also a.shod for '"'SO to purc1w-ro ,eager :L.p boxes to 'replace the proac�nt very una3ltl;r ca �c'ooar.,cl, box tapas hich at present hold the papior slips used. 's�' our �,€�trons in noting call nu�lbers, oto. .150 to replacith Vao used noiael.ess Roningtons in ood condition) tine two typawrits:^s t'�at rro at present own by the stiff aid are being usod for library purposes . 5:50 fir large -wire boor ondl.s for holding the oversize books in an upright position. It is very diffioult to keep these sections in Good order Whan fhey constantly are tipping over. ;,25 for a safety 'hypo paper cutter. Thore have been two minor ac&idonts” with the present cutter. �u14 for sand urns to be used at the entrance of the library for ci. aretto butts, in order to avoid the unsightly deposit of butts at either side of the entra.noOo 50 for used catalog unit of 15 trays, ' to allow a,pansion of the shelf list* 5 300 additional boot; case for entrance foyere At present many boobs that are new are sent to the stacks before they have been on display for a sufficiently long period. LIBRARY OBJECTIV Z Tho Primary goal of the library is to supply the book needs of the cornntnity. Circulation fi,,;uros refloat the degree of success in terms of useo Burlingame Public Library'$ circulation for the year 1956-57 was 11.G per capital an increase of 4 percent over 1955.56, and a 33.1 percent increase over 1951. P►econtly tho circulation figure has been climbing rapidly. Fobruary 1950 was 15.7 percent mare than February 1957= I:Iarch was 17.4 percent more than the sario nanth in 1057# and 44 poreer_t larger than ►larch 1350. It seems safe to assurua that if the current trend eontirntes the library will have the highest circulation per capita of any library in the State. Thus we soon to be advancing our first objsctiva of supplging the boort needs of the eor�ca ni.ty. In thoendeavor to fill these needs, the recent emphasis on sciences (triWored by Sputniclt 1), has mado it more 3rrporative than ever to wood our science and engineering collections. Ilany of our books are dated and, although wo have 1ntrchased new bgolts in this field, we have not, been able to replace our dated material with new editions simp17 because of the great expense involved. Such books sell from. to -.15 or more, and the with-, draval and r©placemnt of half of our books on physics would moan the expen- diture of sovoral hundred dollars. That they aro needed is amply derzonstratei even boobs that are 25 years old still circulate in spite of their limited usefulnesso This dermiid is constantly increasing, not only because of the recent eLik%asis on such subjects, but also on account of the constantly growing size of the high school population. Last year only the exceptional child or young ma.a was interested iti science and engineering fields; today the demand is up 100 percent or rare. As erohasized in last year's budget requests, library use by non- resiaent,- non-card holding students is ever increasing. It in thought that Lzany of the books that are missing in this year's inventory can be directly attributed to this large group who do not have cards, but who do use the library. It is becoming more important that some contractual arrangement bo trade with Hillsborough, and perhaps the Iiig4 School District, for the issuance .of cards to Dose students who must use the library if they are to successfully fla.lfill. their academic requirementso file still mast serve approximately 10000 additional Ilillsborough students in the not too distant fature o The position of Assists t Librarian has not as yet been filledo As stated elsouhara,. txie vaaanoy still exists because of the unprecedented increas© in circulation made necessary the employment of more part time library aids: leaving insufficient funds for the hiring of an assistant librarians Also it is not simple to *find a suitable candidate for the position, since people vith,'the. necessary training and experience are in short supply The Librarian. has worked longer hours, and continued to divide some of the duties of the assistant librarian between the senior librarians. 'The library has apparontly succooded in finding a branch site on the Benjatni.n Pranl�lin Dlera©n.tary School property in the stills Lstate. Definite arran erients have not as yet been made, but the Merlentary School Board has indicated that a site Mould b_e nada available on Truesdale at the north- west corner of the proportye Funds for the purchase or lease should be provided in this bud�oto Although the su��ostod uothod of providing funds, for the proposed staclt extension was a_iproved byy the City Council, action was overruled by an advorse opinion of the City Attornoye r1bo situation would soon to be best resolved by an increase in the. library tint suffieiont to provide a sinldng fund for the construction of the building. Those monies can be expended at the behest of the Library Board as soon as the legiolature amends the Library Lair in such a fashion as to clearly indicate its Intent. Such a correction no doubt ri11 be i_3mde by September 1953. So tawny libraries havo erected buildings under this law that there is no doubt as to the intention irrplioit in the enacted bills, but only a need to flake clear tho letter of the law: 'sho friends of the Library organization has continued its slogs growth+ Somo excellent people Izavo become .member$, and it is hoped that as this group groyra it will eventually provide strong support for the library'. There is, woroover, a loyal corps of library patrons, some 2,000 of them Otho Would stpport the library actively if called upon to do sow .do institution as ruch used as this (by over three fourths of the people in the eomrlmity) is without friends, whether they band together in formal organisation or nota le Adequate staff �• 2 o , Sufficient book fund 3. Additional stacks de Site for a futvre branch 5o Cards for non-resident users especially► high school and elerseatary school « by cooperative agreenent with the ads Imistrativo units eoneernedo 6. Iiew ohildren:lq roots