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Agenda Packet - LB - 1958.07.08
MINUTESOF THE Ir1EETI1TG OF THE BTJRLIDtGAPvIE PFJBLIC LIBRARY BOARD JUNE 17, 1958 ` _. Trustees Presents mars. Harrison, Mrs. Cohendet, Mr. Crosby, Mr. Edwards, Mr. BIoody. P:IP�IUTSES he minutes of the previous meeting of May 21, 1958, were read and approved. BILLS nn'a motion by Mr. Edwards, seconded by Mr. Moody, bills in the amount of x,571.82 were ordered paid. LIBRARIANtS REPORT The Librarians report was read and accepted. MTXTHLY FINTAI CIAL STATEDZMT T e financial statement was approved and placed on file. OITD BUSINESS Tot. Pairs. Cohendet, Pars. Harrison and lir, Moody reported that they had attended e city council meeting June 15, 1958, and had protested the fact that an allotment for the construction of the stacks extension in the form of a sinking fund had not been mentioned in the budget. There was an extended discussion on the type and amount of fund desired. It was finally agreed on a motion by Mr. Edwards, seconded by ir. Moody, that a financial committee be formed to contact the city manager, and others if necessary,. in regard to the sinning fund. It seemed that the majority of the Board expressed a strong desire for a 10 cent tars apportionment in order to facilitate the constrAction of the building for the extension as soon as legislative action permits same. Mr. Crosby appointed 'Mr. Moody, Mr. Edwards and himself to _ serve on a committee. COP,piaUNl CATI ON S A Ietter_From the Trtutees Section of the A.L.A. in regard to support of the program during the convention. It was moved by Mrs. Cohendet, seconded by Mr. Moody that 10.00 be appropriated. A letter of resignation was read from Miss Sinex stating that she was resigning as of June 30th to accept a position as senior librarian in Santa Clara. The Librarian stated that the resignation date must be July 15th in order to allow for vacation due her. It was moved by Mr. Edwards, seconded by Mrs. Harrison that the Board accept her resignation and asked the Librarian to write her a letter so stating and compli- menting her ompli-menting ,her on her nein: position. NEN BUSINESS Examination for Junior Librarian. It was moved by Mr. :woody, seconded by Pair. Edwards that the Librarian request an examination at some future date from the Civil Service Comnission for the position as Junior Librarian. The Board wished the Librarian to acknowledge Mrs. Jones, letter to the PIayor -regarding the library and to send the Mayor a copy. ADJOTJM3MIT On a motion by P;ir. Edwards, seconded by Mr. Doody, the meeting was adjourned, with the statement that the following meeting will take place July 8, at 7.30. f<.iftly submitted G. P. Lechich Clerk of the Board IZEPAMIlg;:s 4S 712PORT JULY 99 195£ 111UCUI.►IiTTOIT The circulation was 12.d percent ntoro than the month of -gay 1957, and ct,.e to the shorter rmn"h Vacre was an increase ir: the daily average - circulation frolic. 000 to 9009 1,1 T II GS ATTEI! i is Fc.r-Mz attendod, the greeting of the Friends of tho San Francisco Public Libra_"J and the California lIisto:-Jeal Society- he also attonded the rocc,,tion ;'von by the Pri ands of the Darlingarse Pubic Library and the snitec? ..10mij of St. Paul's Episcopal Church in honor of tiJillian Gillam; €a.ttandod tho general raoeting of the city employees and substituted on the :oard of Directors. for -11rs. lavorin (Vao is on vacation) at this ueoting with the City tu-iagoro 1F aiOTCS FROiI TIS Li;ILE DLPAI',T'.IIyiT: (June 17 - July S. 1958) bio Suluar ii oa� ng a star e at 'Doth the :lain and Easton Drive Branch libraries Jung 100 1953. The tlleme this year is Sxaokey the I;ear. It has proved pol,7ala.r. So far the 'lain library children's department has 210 members doing into the fourth wooke The Easton Drive Dranoh library has as,)l,)rox:L-a tcly 150 uoubers sipped up. 11embers code from BarlingeXie, San llateo, Hillsborou 3z, A,.rli.n3mie bills' and I1i.11brae. The American abrary Association convention pro-oonferenco meeting at tho Villa Motel begins July 10a Urs. Foltz Will be a hostess helping the expected 300 out -of-toTm l_ssociation neubers register* OrdorinG ai—ad cataloging new ciAldren t s boobs to beep up with. the `.--i.naroa.sed suLmiar circulation tool," up the rest of the children's librarian's time. . lS]IOTES M011 THE FEl'ETRE .CE DEPART-1211-TT A reception was held in the Library Saturday evening, Juno 20ths to honor 17illiau. Gillam, artist and donor of a riuriber of paintings to the Library. Pr©sentod by the Friends of the Durlingaue Library and the United tilorien of St. Paul's Episcopal Church (of which Ur. Gillara was architect),, the event ciulr.zi.natod a two iaonth one-roan exhibit in the library of Mr. Gillants art Trorim (oils, monotypes,, and etchings ) , 'ow past ninety, 11r, rill-am's activity and productivity in the art-Field have attracted na little comment. About sixty people, including me�.1bers of the Senior Citizens Orga_zization, and the art groups, - turned out for the party. In charge of arrangerlents' were 11-Liss orna Parr and Liss I.Iargaret Lanphieri of the Prionds of the Library, and 13rso Helen Lengen, and 11rs. Rosalind Cargil] 1,h,,2Us!roy' of St. Pau-Its Church. por i irlingarue va Golden Annivorsary Observance, climaxed June liths the IAbrar,y hada spacial bulletin board display in the lobby,' showing "lea of litorature on the city's history which was available. A .counter exhibit .featured ,Dr. Stangers books on the city's history, togethor with other material including current newspaper articles. A wall display showed raaps of Barli.ng,=e "then" grid ":nowt'. Mr. Lechich and Iliss 1arrac% attended the San Mateo Historical Assns evening of "Old Timer's r,ouiniscencos" at the recreation Center Tuesday, June 71,rdo VID OF .LZ'Fill RIAY I S' MPORT. , , P,eapectfull.y submitted, George Paul Lechich, Librarian EJ1T{ j1l�1lx'.tnis;LL PUBLIC Llii� June 2G, 1958 L STACX 'MCT SION Report by Paul Loahicli, Barlin�a..e Ubrl ria.~n The library has 1154000 accart3iol-,kad voltuios, with about 10,000 volumes of unaecessioned books and periodicals. This is the residue of about 155,000 accessioned volunes and 20,000 una;ccessioned books and periodicals. Therefore, thero have boon about 60,000 itaLis in the library's collection that have been discarded.o Roughly tlAen, about one-third of the total possible collection has bean heeded or rauavod for one roa.son or another, The capacity of the building is about 100,000 volaries3 the Daston Branch has about 22,000 volumes; therefore, the' :lain Library has, in theory, about 30000 voluries raoro, than capacity, This has boon made possible by the crowd- ing of boobs on tho shelves and by the addition of extra shelving beyond the true capacity of tho stac?: structure. The basement has ono row of shelving above all the other shelves, ti 1 ich is quite unroachable except frou a stoolo Iore aro filed :dost of our older bound periodicals o 1110 third floor stacks have had their capacity increased by over one h,adrod slialves by simply turnin- the taller books on their edges„ (`LIUS is not rocouuended fbr the bast preservation of the bindings, ) This alloyed us to add an d7r-tra saolf to almost ovory section. Too, this top sholf can only be reachod with the aid of a stool or by climbing up the slielves, which are In turn bent dovinuard, thus uakin constant repairs acceasary. lkirtheryiore, ILP �• callanui1,or: on books cannot be read wlieri the books are placed on their front edes. CJo ado' about 5,060 volu . a. os per yor and try to keep up our selection of the boobs indexed in such i.mportarit reference volumes as : 1'Dssa Indexer, "Short stpry Indon" "Poetindex"i "Index Fest Pla S -azcars r Ca a..o for a TAb arses , 3ldren s CUa - lI SchonI Catalog't s c. i'e at_Fn_p o ind ou -0 -pr BoUrEs to comple e our 0 o zngs Of materials listed as "Best Booles't In various fields. By all of these devices, Plus many others, vie try to have as complete a cultural collection of 11I3elles Lettres" as possible, and .in other fields, as money will allow, V e keep our back files of rye asinos for longer periods of time than most small public libraries, and vre have complete runs of many of 'tho current, as troll as abn-current, periodicals.. We feel that this is necessary in order to r, alce fill use of "The Reader's Guide to Periodical Literature" which is of little value if the ragas nes !FMO n FE are not rete ne . It is also true that people hesitate to go to another library to pursue a short refer- once, ilhoreas in many- cases the answer may be found in our oWn extensive collection. The Iteeping of those, pori:odioals requires rmeh' $pace a The basement area under the bffice has been nearly filled with unbound periodicals* n4 met soon discard some of these or ac ire the needed stack extensiont tie plan' to expand the Rofereuce Seation into the first, and possibly the second fiction range, as soon as 'vre obtain the added stack space. This will allow a closed area controlled from the Reference Dusk in such a .roannor that the uore expensive books, and those that "grow feet" can be placed there, Page S. I-Zaport oil S tacit 2-,vtonsion, by.Paul Lecl�ich Juno 2G, 1 It will also solve the crotrdod condition around the Reference area, and will ,4.lrt o it poosiblo to arrane the reference books in one alohabot, and allow sa_ace for =1)91zs1on of tl-10 art books and record collection. Ar toti ii1e non-fiction r_,atari€tls, tliore are sever€zl, hundred axcollont .)io °ra -s and boo'ca of letters, which are in storago at presentn lhero are several tea Tao.os of useful gifts that have nevor 'ueor. ro ::,ovod from their bo ,os, plu3 a goodly sized coon filled with boobs on science, etc., located in a vaarclaouoo ozrnod by the donor in Saar. 1Iatoo. '.fo purchaso _tryst of the materials represented in t'iho Standard Catalog For Pablic Libra- os'' , This moans the raL)laceuent of .ramay out-dated e 1 ons and bio a c:a �o nota r--mteria.ls® V e all know the increase in size of the Modern to.-;.tboo�lw and related t3atarials. anis situation necessitates dors space for the sa.rue titles. Of the ;aatcrials which can bo wooded from the colloction, a fair amount a:..'o second or third. copios of boobs that Would be very good material for a new branchs if and when one is bila lt. This .could hold oven more books than tlae Easton Drivo D;,r4 ch (rhieh has reached its capacity) . -i's th n;k a nroa.t deal of our increased circulation {gym=� parcant nore tlia:,a jai 1050, with only an 11 percent populatioa growth) can be attributed to the fact that ro, havo the books that the average reader wishes to read, as well as r:m ny that tho oxcoptional. reader dosi.res the classics, not only of the z lY sig language, but of the viorld. Oar booii soloct-i on policy is to 'buy all the boo�:s that people want to road a,a.CL to ixve all o! those that they should react. This taloa 22ace8 1:`e have a -,od library - a3ziost the highest adult circulation per capita, and -;re hope to retain it . Geore Paul Lechich Librarian Burlingame Pub-lic Library CITY OF BURLINGAIM BUDGET LXPM DITURE, .IMITH OF JULY 1556 1 t O & ® Duaget Ba ane e :Iornth Aalowa.nes Total S-1 Salaries 4,903.19 4x903.19- 1 ,903.19 41-11 Supplies 28,22 2£3022 PrintingL Postage 31.86. 31,86 ..I-13 L3.3ht, Beat Pmwer L'v Crater 121072 121072 x1-14 Telephone -10 Bidg 0 Grounds Iai ntenanoe 0,87 9.87 ::I-17 Dooks . L', i.Iaps 1,0051,77 18051077 I-17A Periodicals - m17D :0indin; 240041 24-0.43 -1-19 Convention 2e75 2.75 i-19A Auto A_,Ilowance 13095 13095 7:I®19T Trustees - • U-20 Kaes to Library Associations a • i.I-21 :liscellaneous 17098 1'7098 Im28 Contracts 190.00 100000 Total Dofore Salaries 1970E3053 1,703053 Total After Salaries 6,611.72 61611.72 STATISTICS P©I? JMM 1956 CIRCULATION Main Branch Books : Adult -onMPiction 4,G48 836 Child Non-Fiotion 1979) 13032 Adult Fiction 69370 20255 Child Fiction 3 029 1;715 Total Book Circulation "'�""" 159852 59838 . PoriodicalsE : 052 . 662 503 509 Total BooLm � Pori odicals 9 6,3 Total Dr€ -ich CirculationG 347 Total Branch & Iaain MI Monograph ph Rocords 608 608 BraGrand Total Circulation Nain, � Brncli '23,#46 ' (1957: 219760) Daily Avera�o for Hain: 652 Daily Avera-o for Dranch: 254 Total DaiYv Avora7e Circulation: REGISTRATIO IS: A dolt Child Total ..icy ers- ., lay 319 1958 *l; °�t�' 1 9�' Additions Juno 247 143 390 Withdrawals June lea 125 .313 Total ezistrations as of Jona 30 1958 79?2G 28433 109159 - ACCL'SSIOIIS Lo, tIC s�fDRAVIALS OF BOOK STOCK: As of, Grand 5-31-53 Addod Cancelled Total Adult 11on¢Fiction ' , �'"` "" Child Gaon-Fiction 10'431 103 . 1 100533 US Non-Fiction 10013. 3 w 1ND16 . Adult Fiction 28F016 109 2 28i123 IIS Fiction 39167 10 1 3,176 Child Fiction 99785 _44 - 9,829 Total Dook Stock as of J1ane 30, 1053 1139 92I 495 26 1149390 1.0t Increase in took Stock: 469 (Included in above ri"'Ures: 74 Gifts and 279 IIem. Titles. ) MCORDINGS Y As of 5-31-50 Accessioned . Discardod Grand Tata. 3 � `� �o719 M 5 WS Adult 1,2 �'I t '''�'. . ... . ..._.�... IST03 " I Child' • 155q w • - • 155 - �9 ��VV ® w Total Record Stock as of 19403 P a�,ip e ts a`cte -- Pamphlets discarda ; 80 N4pa added: 20 Main VM4134 B;?ar_eh 228864 Total 94248 98