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HomeMy WebLinkAboutAgenda Packet - LB - 1959.10.20 MINUTES OF THE MEETING OF THE BURLI11GAFE PUBLIC LIBRARY BOARD September 15, 1959 Trustees Present: Pres. Cohendet, Trustee Harrison, Trustee Crosby, Trustee Edwards Trustee Pxoody. 11INUTES 'Jinu es of the previous meeting were read and corrected on a motion by Trustee Edvrards, seconded by Trustee Crosby, that the words "Plans and Specifications" be deleted and "Architects Dray^rims" substituted, motion carried. BILLS on a motion by Trustee Tdwa.rds, seconded by Trustee �Koody, bills in the amount of � 1,679.17 were ordered paid. LIBRARIAN'S REPORT The Librarian's report was read and accepted. MONTHLY FINANCIAL STATEIMUZiT T e financial statement was approved and placed on file. OLD BUSINESS Stacks TH ension. Study of Bids. The Librarian reported that Pres. Cohendet, Trustee Harrison, an Trustee Crosby a7tended the opening of the bids at 4 o1cloc'_c, September 15, 1959, in. the Board Room. The following bids were received: r-iorris Devley 77,270.00 De Luca & Son 80,950.00 Charles i. Pedersen 81,450.00 Mlid Co. Const. Co., Inc. 81,487.00 Pearce, McAllister & Thorsell 81,614.00 Peter 5artorio 82,360.00 The Librarian reported that at this meeting there was a discussion of alternate proposals in the bids and that he and Col. \Torberg stayed after the adjournment and figured various possibilities. The discussion was continued at this time. The alternate proposals were thoroughly explained by the Architect and it was decided to eliminate one floor of shelving in order to brim the lowest bid within the amount appropriated. it was moved by Trustee Edwards, seconded by Trustee _Moody, that we accept the following alternates, and carried: Alternate No. 1 - Omit 2nd floor stacks $4,493.00 Omit shelving on Main Floor, using unit prices A B & C - deduct the amount of 2,,700.50 Alternate No. 3 - Omit 14 double steel sash and deduct 1,964.00 157.50 Lour Bid x:77,270.00 Deductions 9,157.50 Contract Price ',,'68,112.50 Funds Available 69,270.00 Contract Price 68,112.50 Reserve 1,157.50 Page 2 - minutes Sept. 15, 1959 '--- 'i1r. Edwards stated that he would like to study the plans and specifications to a greater extent and asked that the present meeting be adjourned to Friday morning September 18, at which time he would render a report. NEW BUSINESS Sand-brabrary Hours. The Librarian explained that the press of business on Sunday a `ternoons Isis so great that it is difficult to adequately take care of the physical discharging and charging of books. He stated that very often the circulation in 3 hours would equal that of a regular day of 6 hours. He stated that he thought it would be advisable to try for a trial period of opening the library from 1:30 to 5:30. it was moved by Trustee j,..00dy, seconded by Trustee Edwards, that the library would remain open for an indefinite trial period from 1:30 to 5:30 - motion. carried. Record Rental. The Librarian and Pres. Co'rendet discussed various angles of our record collection. The Librarian stated that he thought that less damages would ensue to our records if new records were issued on a rental basis. The Board asked him to get further information from the Santa Barbara Public Library who have a very successful rental collection. ADJOT7 '1aMT On a motion by Trustee 11,ioody, seconded by Trustee Crosby, the meeting was adjourned to Friday morning, September 18, 1959, at 8 o1clock, at which time a formal recommendation of a contractor will be made to the City Council. ADJOu+r '+%,1ri Lui3il_yG An ..ajournrient Regular P-Ieeting of the Burlingame Public Library was held at 8 A.M. Friday, -z Sentember 18, 1959. Trustees present: Pres. Cohendet, .Trustee Crosby, Trustee Edwards, Trustee Lloody. Trustee absent: Trustee Harrison. The Chairman announced the purpose of the meeting was to hear the report of Trustee Edwards on the ArchitectIs plans and specifications, and to notify the City Council as to their reconrendation of low bidder on the Stacks Extension. Trustee Edwards reported that he had thoroughly examined the plans and specifications and the-, met with his approval. On a motion by Trustee Edwards, seconded by Trustee Crosby, that the plans and specifications for the Stacks Extension be adopted by the Board and passed. On a motion by Trustee DToody seconded by Trustee Edwards, the Library Board authorized the Clerk of the Board to request that T,?orris Dailey be designated as Contractor and that the alternates as stated above be part of the Contract. ADJOURU_.nr+T ne riieet:GT adjourned on a motion by Trustee Crosby, seconded by Trustee Edwards. Respectfully submitted, G. P. Lechich Clerk of the Board BURLIN^AME PUBLIC LIBRARY RECORD COLLECTION With gifts, of records and money for the purchase of records, the callectior. of recareings in. the Burlingame Public Library has groan considerably within the past two years. Experience to date with the handling of recordings, as well as the experience of one of our staff vembers in another library pxedions to his association: with the Burlingame Public Library, and the experience of other libraries elsewhere, has ;shown that unless a definite policy regarding replacement of recordings damaged through: handling and normal wear is instituted, there would be little sense in continuing to buy records or it hoping to maintain the collection at its present level. In view of this experience, Mr. Wickli& queried the AM of the Santa Barbara yaablic Library about their collection ,and their policies in handling the recordings they have. This one library was :selected because it AS an outstanding collection of recordings for an institution of its sixe,, end bocauss the re ,rd *ollection is quite active in circulation, as well as of a high caliber In selection. The following facts were obtained from the corresponde ace, A coll_ectioz of 50 albums of 7$ r.p.m. recordings and 3,200 long-playing records, circulated a total of 57,741 times during the 1953-1959 year. here is no amount allocated in the budget for the purchase of recordings, but an in<ca- of about $1500 per year from fines and rentals is sufficient to repicce wwYn recordings and to buy nese ones, in addition to recordings donated to the lik eery by patrons. A rental fee of 10¢ a meek per record is charged on all neva re rd_ inags until the records have either circulated 20 times, have been in the col ec.» tion for 6 moaths, or show considerable scratching. ylnes of 50 per record or `.. LP O s and 50 per album on 7$°s are changed for each clay overdue. There In no limit on the n ober of mental recov s that a patron may withdrs°sw at a tires, no 110t oil the number of 73 r.p.m. a.lbunss, but a limit of 7 We is set for each withdravel by a patron,. The Santa Barbara collection, admintstered on this basis, has grown fine a modest collection of cast-off 76 r.p.m. albums to the present size µrad quality. While the BurlinCswa library record collection is only about 1j6 the size of that at Santa Barbara, it is a good though small one and is larger than the Santa Barbara collection was at its inception. There is no charge for borrowing records, stem C r old. Overduo fines are 10¢ per clay per album (single LP records are considered an album, en ept when two or role are contained in the a1b=..era of a longer worn :such as a complete opera). It is oar ballef that a rental fee, similar to thn charged at Santa Barbara, and the retention of the present fine rate woulJ help vnlaazge the collection and provide , .placements for woraa xecordic gs. LIBRARIMIGS REPORT OCTOBER 1959 CTRCUUTION The circulation increased 4.5 over September 1958, CONSTRUCT101il PROGRAM The outer xhelk of t1he basement and the ;�*aterproof men-brave has been Anstalle-& It is expected that YAVIin one week the steel relafoxcing of the basement floor will be in place and poselbly t�,a fkor pouredo The coat'l-actor seems to be doing an excellent job. MENTIMS AM,"ElINVED Tla;.� I'thrartan 'atl;,Inder� the Public Library Executives of Central California w2etling st S&i-.t'& cruz. a-a liiteresting rUscussion ef 3--aff pvobleas and staff sevnedilling. Pe also ette-. etd �vo marewngs of the Prfdantr, of tln; local Elemrntery ScbWal PT.A. re -Z'2 I" m regard to the �,x_-sElble yrogrw.ing of the "Bur�lng, v Pfctorl6l file The Ubrarlan aaJA zhe Asa-latant Li rn ian aLtended e viett'ing, at Saint Mary9s College at Ybg-agaa. PZ-obl�"'q vore diecussed with Dnan tantoa of the U.C. Library School. F%Illp Mporalas, of rl,--rk Wil, n, new Librarian of Palo Alto, tl"';Z and Mr,. Fi-ivaey. M4., WI swn sp-nnt sotin, t1-.1V_ s-amintngour book c111ection and stated that it W S o-�Ie_ e.).12 the best for its size in the "'tats, 'X CTFTS There have been ss-�;-ernl trlrr.r and one tapestry valued at over $500-, The Clu46 lza,&, mntlnued spens3rship of the "'Abrpry ls Reading Progrtn, for Children. whey have vt-'d $,�,.150 Zor additiortal reccxdq, wl!"O.1 ew-phsals on- fure!Srt 'languages, especially They a a;a also agreed to sponsor -. readlag list for children to be distributed, ­41 the grades. MUSIC PRICUM The Friands of the Library and tha Burlingrme Music Asseclatlon are wa-sponsoring as. tr,,VssJc rl.'ogrza- Yglvembffl- 22nd pt the libra-ry, 4 C 7 Beginning SuqdT' ft regular Sune-,ay evening steric tape programs of the best S'r, fveigic will ')e heErd fkvir 7:30 to 9 In the Main Ro,= of the 13brary. Sterling Sotmd will Nr,,ish the rapes and the Librarlar, the Awtpex equIpw-at. Resp�:-.ctfully submitted, George FaiziJ 7-jechich, LibrarAan CITY OF DURLL-GALM G ST IMPE'L-DITURE L0OCTOBER 1 -111E MI or, 959 DU9e Balance 1.1onth To Date Allowance Total S-1 Salaries 5.,965.76 230118-48 719963.00 480844-52 7,1-11 Supplies l5099 664.54 10000.00 335946 :-12 PrintirZ P03taGG 25,17 579,30 IV800000 10220.70 3 L372t,, --,.,oat,, Power I-Jator 148,18 649,97 2t200,00 1v550.Q'I 11-14, Telo-01-ione 40,41 159,43 450,00 290.57 "aintonance 53*80 137.47 700,00 562.53 0.IkCS ', Tjape 10803.91 30590.77 16,000,00 120,_109.23 231,08 715*55 10000.00 234.45 :1-1713 E,-*,n d 1 rq-, 233,.83 365o,`3 20200.00 10834.57 Convontior. 3.72 6,62 173.00 7.6,8.38 Ii-19A Anto Alla-v;ar,.ce 31,G4 33.12 C25.00 191fl438 Pornonne! 125.00 125,00 t 0 0 125.00 .x.20.00 11-20 to TJ. Crary A s s o a 15,1 o n 3 121,00 121c00 .21 JA 0("ol 1.a n Oma 5060 6010 100,00 93090 1-27 Como. Insuranee 10040.00 11040.00 Contracts 217.30 838,90 20749.00 10910.10 C-00 Libra-.-,v Rnso ,ve 2.,758.90 74,690.00 71,031,*10 C-90 CS'P11-al ::Xpt._4r-..LditureS 94,29 267.73 413100 145.127 0-1 Gen* Ovcath.eid Expense 3 L�4O.-00lo".0(1 TOTAII_� =7,0RE SALIRT�]3 20605.72- 109773.83 1030953.00 0E3,179,17 7AL SALARIES 8,661.48 33,892.31 1800916.00 1470023.69 CR UfATIONt;$4 n Eool:st Adult n-Fie-.tlon 6,23.E 1,155 Child %.-n-Ftctlo°s. 1,392 970 Adult Flct�Ion 6X-4 1,842 5,510 Periodicals® M- 810 s� 8110* 4 4 Tau s Roof n CSC Fertodtvm .�. ate ! g H•fr$ rora1 t;irculation6,084 nv-ch Ii& in .� 23,125 Grand 1oNta1 Civ�ulati^n H&In & Branch 2 (19585 228482) Daily Avt�4&,-;,e foa Fain: 60 fail; i'v wage for Branch: 2 ltP.1 DeRtly k adult Chi Id Total 1,Ab-= 5 A1-19!-is t 31,, 1939 —OR-9 ddi.tior: ;tea s�3 103 �t1 all mer ' 199 8,d1 291 L4�85 ;C Y �C''�� •� v:s villa OF B001K :SICK: As of a1 e�yyad=-d Cancelled Thal v S Kon-vtct ori l„ £9 5 Adn-g.Z- Fi l i("m 29,,455 152 6 29,601 24 4,441 <rhild Ficticara �10n�� 141 10 "216 Total Boak Z toek ref September 30, 1959 120,828 654 20 1219462 Net Incretse in B_tok Stock: 634 0nc 1€d t in *tovm flu sa 81 Gifu and 479 New Tit.les.)fie RECORDINI As of a 8°-31- Accessioned Discarded Grad "Poul 33.3 Adult 1,29;x" 30 200 �. �� 3 .,� 3 a"?g r 30 201 :.. � ;e �, 1 2 '� „� .� x s_a zr ;..294 1 2A2 f 9-30 682 6 Aq ETOST LIED WIT CT 1 f RYASL"RER: $ 65o.02