HomeMy WebLinkAboutAgenda Packet - LB - 1959.10.20 MINUTES OF THE MEETING
OF THE
BURLI11GAFE PUBLIC LIBRARY BOARD
September 15, 1959
Trustees Present: Pres. Cohendet, Trustee Harrison, Trustee Crosby, Trustee Edwards
Trustee Pxoody.
11INUTES
'Jinu es of the previous meeting were read and corrected on a motion by Trustee Edvrards,
seconded by Trustee Crosby, that the words "Plans and Specifications" be deleted and
"Architects Dray^rims" substituted, motion carried.
BILLS
on a motion by Trustee Tdwa.rds, seconded by Trustee �Koody, bills in the amount of
� 1,679.17 were ordered paid.
LIBRARIAN'S REPORT
The Librarian's report was read and accepted.
MONTHLY FINANCIAL STATEIMUZiT
T e financial statement was approved and placed on file.
OLD BUSINESS
Stacks TH ension. Study of Bids. The Librarian reported that Pres. Cohendet, Trustee
Harrison, an Trustee Crosby a7tended the opening of the bids at 4 o1cloc'_c, September 15,
1959, in. the Board Room. The following bids were received:
r-iorris Devley 77,270.00
De Luca & Son 80,950.00
Charles i. Pedersen 81,450.00
Mlid Co. Const. Co., Inc. 81,487.00
Pearce, McAllister & Thorsell 81,614.00
Peter 5artorio 82,360.00
The Librarian reported that at this meeting there was a discussion of alternate proposals
in the bids and that he and Col. \Torberg stayed after the adjournment and figured various
possibilities. The discussion was continued at this time. The alternate proposals were
thoroughly explained by the Architect and it was decided to eliminate one floor of
shelving in order to brim the lowest bid within the amount appropriated. it was moved
by Trustee Edwards, seconded by Trustee _Moody, that we accept the following alternates,
and carried:
Alternate No. 1 - Omit 2nd floor stacks $4,493.00
Omit shelving on Main Floor, using
unit prices A B & C - deduct the
amount of 2,,700.50
Alternate No. 3 - Omit 14 double steel
sash and deduct 1,964.00
157.50
Lour Bid x:77,270.00
Deductions 9,157.50
Contract Price ',,'68,112.50
Funds Available 69,270.00
Contract Price 68,112.50
Reserve 1,157.50
Page 2 - minutes Sept. 15, 1959
'--- 'i1r. Edwards stated that he would like to study the plans and specifications to a
greater extent and asked that the present meeting be adjourned to Friday morning
September 18, at which time he would render a report.
NEW BUSINESS
Sand-brabrary Hours. The Librarian explained that the press of business on Sunday
a `ternoons Isis so great that it is difficult to adequately take care of the physical
discharging and charging of books. He stated that very often the circulation in
3 hours would equal that of a regular day of 6 hours. He stated that he thought it
would be advisable to try for a trial period of opening the library from 1:30 to 5:30.
it was moved by Trustee j,..00dy, seconded by Trustee Edwards, that the library would remain
open for an indefinite trial period from 1:30 to 5:30 - motion. carried.
Record Rental. The Librarian and Pres. Co'rendet discussed various angles of our record
collection. The Librarian stated that he thought that less damages would ensue to our
records if new records were issued on a rental basis. The Board asked him to get further
information from the Santa Barbara Public Library who have a very successful rental
collection.
ADJOT7 '1aMT
On a motion by Trustee 11,ioody, seconded by Trustee Crosby, the meeting was adjourned to
Friday morning, September 18, 1959, at 8 o1clock, at which time a formal recommendation
of a contractor will be made to the City Council.
ADJOu+r '+%,1ri Lui3il_yG
An ..ajournrient Regular P-Ieeting of the Burlingame Public Library was held at 8 A.M. Friday,
-z Sentember 18, 1959. Trustees present: Pres. Cohendet, .Trustee Crosby, Trustee Edwards,
Trustee Lloody. Trustee absent: Trustee Harrison.
The Chairman announced the purpose of the meeting was to hear the report of Trustee
Edwards on the ArchitectIs plans and specifications, and to notify the City Council as
to their reconrendation of low bidder on the Stacks Extension. Trustee Edwards
reported that he had thoroughly examined the plans and specifications and the-, met
with his approval. On a motion by Trustee Edwards, seconded by Trustee Crosby, that
the plans and specifications for the Stacks Extension be adopted by the Board and
passed.
On a motion by Trustee DToody seconded by Trustee Edwards, the Library Board authorized
the Clerk of the Board to request that T,?orris Dailey be designated as Contractor and
that the alternates as stated above be part of the Contract.
ADJOURU_.nr+T
ne riieet:GT adjourned on a motion by Trustee Crosby, seconded by Trustee Edwards.
Respectfully submitted,
G. P. Lechich
Clerk of the Board
BURLIN^AME PUBLIC LIBRARY RECORD COLLECTION
With gifts, of records and money for the purchase of records, the callectior.
of recareings in. the Burlingame Public Library has groan considerably within the
past two years. Experience to date with the handling of recordings, as well as
the experience of one of our staff vembers in another library pxedions to his
association: with the Burlingame Public Library, and the experience of other
libraries elsewhere, has ;shown that unless a definite policy regarding replacement
of recordings damaged through: handling and normal wear is instituted, there would
be little sense in continuing to buy records or it hoping to maintain the collection
at its present level. In view of this experience, Mr. Wickli& queried the AM
of the Santa Barbara yaablic Library about their collection ,and their policies in
handling the recordings they have. This one library was :selected because it AS
an outstanding collection of recordings for an institution of its sixe,, end bocauss
the re ,rd *ollection is quite active in circulation, as well as of a high caliber
In selection. The following facts were obtained from the corresponde ace,
A coll_ectioz of 50 albums of 7$ r.p.m. recordings and 3,200 long-playing
records, circulated a total of 57,741 times during the 1953-1959 year. here is
no amount allocated in the budget for the purchase of recordings, but an in<ca-
of about $1500 per year from fines and rentals is sufficient to repicce wwYn
recordings and to buy nese ones, in addition to recordings donated to the lik eery
by patrons. A rental fee of 10¢ a meek per record is charged on all neva re rd_
inags until the records have either circulated 20 times, have been in the col ec.»
tion for 6 moaths, or show considerable scratching. ylnes of 50 per record or
`.. LP O s and 50 per album on 7$°s are changed for each clay overdue. There In no limit
on the n ober of mental recov s that a patron may withdrs°sw at a tires, no 110t oil
the number of 73 r.p.m. a.lbunss, but a limit of 7 We is set for each withdravel
by a patron,.
The Santa Barbara collection, admintstered on this basis, has grown fine a
modest collection of cast-off 76 r.p.m. albums to the present size µrad quality.
While the BurlinCswa library record collection is only about 1j6 the size of that
at Santa Barbara, it is a good though small one and is larger than the Santa Barbara
collection was at its inception. There is no charge for borrowing records, stem C r
old. Overduo fines are 10¢ per clay per album (single LP records are considered
an album, en ept when two or role are contained in the a1b=..era of a longer worn :such
as a complete opera). It is oar ballef that a rental fee, similar to thn charged
at Santa Barbara, and the retention of the present fine rate woulJ help vnlaazge
the collection and provide , .placements for woraa xecordic gs.
LIBRARIMIGS REPORT
OCTOBER 1959
CTRCUUTION
The circulation increased 4.5 over September 1958,
CONSTRUCT101il PROGRAM
The outer xhelk of t1he basement and the ;�*aterproof men-brave has been Anstalle-& It is
expected that YAVIin one week the steel relafoxcing of the basement floor will be in place
and poselbly t�,a fkor pouredo The coat'l-actor seems to be doing an excellent job.
MENTIMS AM,"ElINVED
Tla;.� I'thrartan 'atl;,Inder� the Public Library Executives of Central California w2etling st
S&i-.t'& cruz. a-a liiteresting rUscussion ef 3--aff pvobleas and staff sevnedilling.
Pe also ette-. etd �vo marewngs of the Prfdantr, of tln; local Elemrntery ScbWal PT.A.
re -Z'2 I" m
regard to the �,x_-sElble yrogrw.ing of the "Bur�lng, v Pfctorl6l file
The Ubrarlan aaJA zhe Asa-latant Li rn ian aLtended e viett'ing, at Saint Mary9s College at
Ybg-agaa. PZ-obl�"'q vore diecussed with Dnan tantoa of the U.C. Library School.
F%Illp Mporalas, of rl,--rk Wil, n, new Librarian of Palo Alto,
tl"';Z and Mr,. Fi-ivaey. M4., WI swn sp-nnt sotin, t1-.1V_ s-amintngour
book c111ection and stated that it W S o-�Ie_ e.).12 the best for its size in the "'tats, 'X
CTFTS
There have been ss-�;-ernl trlrr.r and one tapestry valued at over $500-,
The Clu46 lza,&, mntlnued spens3rship of the "'Abrpry ls Reading Progrtn, for Children.
whey have vt-'d $,�,.150 Zor additiortal reccxdq, wl!"O.1 ew-phsals on- fure!Srt 'languages, especially
They a a;a also agreed to sponsor -. readlag list for children to be distributed,
41 the grades.
MUSIC PRICUM
The Friands of the Library and tha Burlingrme Music Asseclatlon are wa-sponsoring as.
tr,,VssJc rl.'ogrza- Yglvembffl- 22nd pt the libra-ry,
4
C 7
Beginning SuqdT' ft regular Sune-,ay evening steric tape programs of the best
S'r, fveigic will ')e heErd fkvir 7:30 to 9 In the Main Ro,= of the 13brary. Sterling Sotmd
will Nr,,ish the rapes and the Librarlar, the Awtpex equIpw-at.
Resp�:-.ctfully submitted,
George FaiziJ 7-jechich, LibrarAan
CITY OF DURLL-GALM
G ST IMPE'L-DITURE L0OCTOBER 1
-111E MI or, 959
DU9e Balance
1.1onth To Date Allowance Total
S-1 Salaries 5.,965.76 230118-48 719963.00 480844-52
7,1-11 Supplies l5099 664.54 10000.00 335946
:-12 PrintirZ P03taGG 25,17 579,30 IV800000 10220.70
3 L372t,, --,.,oat,,
Power I-Jator 148,18 649,97 2t200,00 1v550.Q'I
11-14, Telo-01-ione 40,41 159,43 450,00 290.57
"aintonance 53*80 137.47 700,00 562.53
0.IkCS ', Tjape
10803.91 30590.77 16,000,00 120,_109.23
231,08 715*55 10000.00 234.45
:1-1713 E,-*,n d 1 rq-, 233,.83 365o,`3 20200.00 10834.57
Convontior. 3.72 6,62 173.00 7.6,8.38
Ii-19A Anto Alla-v;ar,.ce 31,G4 33.12 C25.00 191fl438
Pornonne! 125.00 125,00
t 0 0 125.00 .x.20.00
11-20 to TJ. Crary
A s s o a 15,1 o n 3 121,00 121c00
.21 JA 0("ol 1.a n Oma 5060 6010 100,00 93090
1-27 Como. Insuranee 10040.00 11040.00
Contracts 217.30 838,90 20749.00 10910.10
C-00 Libra-.-,v Rnso ,ve
2.,758.90 74,690.00 71,031,*10
C-90 CS'P11-al ::Xpt._4r-..LditureS 94,29 267.73 413100 145.127
0-1 Gen* Ovcath.eid Expense
3 L�4O.-00lo".0(1
TOTAII_� =7,0RE SALIRT�]3 20605.72- 109773.83 1030953.00 0E3,179,17
7AL SALARIES 8,661.48 33,892.31 1800916.00 1470023.69
CR UfATIONt;$4 n
Eool:st Adult n-Fie-.tlon 6,23.E 1,155
Child %.-n-Ftctlo°s. 1,392 970
Adult Flct�Ion 6X-4 1,842
5,510
Periodicals® M- 810 s� 8110* 4 4
Tau s Roof n CSC Fertodtvm .�. ate ! g H•fr$
rora1 t;irculation6,084
nv-ch Ii& in .� 23,125
Grand 1oNta1 Civ�ulati^n H&In & Branch 2 (19585 228482)
Daily Avt�4&,-;,e foa Fain: 60
fail; i'v wage for Branch: 2
ltP.1 DeRtly k
adult Chi Id Total
1,Ab-= 5 A1-19!-is t 31,, 1939 —OR-9
ddi.tior: ;tea s�3 103 �t1
all
mer ' 199 8,d1 291 L4�85
;C Y �C''�� •� v:s villa OF B001K :SICK: As of a1
e�yyad=-d Cancelled Thal
v
S Kon-vtct ori l„ £9 5
Adn-g.Z- Fi l i("m 29,,455 152 6 29,601
24 4,441
<rhild Ficticara �10n�� 141 10 "216
Total Boak Z toek ref
September 30, 1959 120,828 654 20 1219462
Net Incretse in B_tok Stock: 634
0nc 1€d t in *tovm flu sa 81 Gifu and 479 New Tit.les.)fie
RECORDINI
As of
a 8°-31- Accessioned Discarded Grad "Poul
33.3
Adult 1,29;x" 30 200 �. �� 3 .,� 3 a"?g r 30 201
:.. �
;e �, 1 2 '� „� .� x s_a zr ;..294 1 2A2
f 9-30
682
6 Aq
ETOST LIED WIT CT 1 f RYASL"RER: $ 65o.02