HomeMy WebLinkAboutAgenda Packet - LB - 1961.05.16 AGENDA
BURLINGAME PUBLIC LIBRARY BOARD
MEETING OF MAY it, t61
TRUSTEES PRESENT:
TRUSTEES ABSENT:
&INUTES OF THE PREVIOUS MEETING OF APRIL 25, 1961:
BILLS:
LIBRARIANTS REPORT:
MONTHLY FINANCIAL STATEMENT.
OLD BUSINESS:
Sate.
Capital Budget. � ��'G'`„�►-,,,, C '°`�
Budget 1961-62.
COMMUNICATIONS:
NEW BUSINESS:
ADJOURNMENT: (��
a
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
APRIL 25, 1961
Trustees Present: Pres. Cohendet, Trustee Crosby, Trustee Moody, Trustee Edwards.
Trustees Absent: Trustee Harrison.
MINUTES
Minutes of the previous meeting of March 21, 1961, were read and approved.
BILLS
On a motion by Trustee Moody, seconded by Trustee Edwards, bills in the amount of $4,866.62 were
ordered paid.
LIBRARIAN'S REPORT
The Librarian's report was read and accepted.
MONTHLY FINANCIAL STATEMENT
The financial statement was approved and placed on file.
OLD BUSINESS
Safe. Our insurance carrier has been unable to obtain information on the Montgomery-Ward safe.
He will know about this in a few more days.
Capital Budget. After a general discussion, which will be contained in a letter to be mailed to
the Library Board, there will be a special meeting of the Capital Budget committee on Tuesday
at 8 A.M., May 2nd, on the 1961-62 budget.
The tentative budget as submitted by the Librarian was studied and discussed at length. On a
motion by Trustee Edwards, seconded by Pres. Cohendet, it was moved that the tentative budget,
as submitted by the Librarian, would be approved as presented; all unbudgeted amounts collected
from the suggested tax rate be placed in the Library Reserve Fund; and, that the Librarian be
instructed to make such a request in his letter of transmittal.
NEW BUSINESS
Pres. Cohendet stated that a letter of thanks be sent to the Mills High School Art. Dept. for
their posters used by the library during National Library Week.
Social Security versus State Employment Retirement. It was decided rather than become involved in
the social security setup, it would be better in certain cases for the part-time employees to
qualify for the State Employment Retirement. This would not necessarily mean that after a period
of qualification they would work more than one-half time. During the discussion it was brought
out that certain jobs might be combined into full-time positions. It would be advisable to do
this as soon as it is made possible by either retirement of present part-time employees, in order
not to work any hardship on individuals, or the reorganization of the processing and cataloging
division, made possible by the use of the processing facilities of the County Library if such
appears feasible.
ADJOURNMENT
On a motion by Trustee Edwards, seconded by Trustee Moody, the meeting adjourned.
Respectfully submitted,/
Geor Paul Lechich
Clerk of the Board
LIB'AR .AN US REP011T
May 16, 1961
CIRCULATICN:
The circulation increased 2.6� over that of April 196 3.
MEETIDr.S AITENDED:
The LibraTian atteneed the hearing on S.B. ta_" 9. Public Library Service Bill.
_
The Bill cleared for passsge�
A special -Teeting was caXled by the State 7-ibrartan later that day to consider
certain changes In the law to Wiz e -Ctat'e Librarian.,
Warren B. Wickliffe attended a =etiag of the Bay Area chapter of the Music Library
Association, held in the Berkeley Public 'Ubv,,fy on Friday April 28, 1961., Reports
were made on the progress in ea-q Hing a neu edition of California coulpos--rs, with
members present bekag given lista of =sicLans In the earlier editl*n to be checked
for additions or deln.-ttons. A round-table discussion on treatment of scores, parts
and sheet music wa,3 hitld,- those taking part inc the discussion brought examples of the
manner An vh1ch their li!rarles handle unsic in Its various formso Refreshments were
serw .. tit tho -,taf-Z zlter the uez�.,tin- adjrru-.r---d, Pnd -,-.-Amb--rs toured the new Art
and Music room.
Respect 'pally wibadtted,
George Paul Lechich
Librarian
CITY 017 -TMT,T-'r '"n;
BT]W'T '77",,,IT?I'I'M- 77
= -- MONTH
7 9
TTTI r BUDCr„'T B,L r*.!Of-
0"
--.
0NT7-1 TO D 7' ^LL0';'�'C"' TOT'j,
S-1 Sr'1^ries 6,848.93 73,445.16 809067.00 6,621.84
55.06 19304.39 10200.00 - 1_04.09
'r-� ? Printim- r'. Post£`-c 86.72 10869-52, 1,800.00 - 69.52
hoer & ";:tater 220.40 27376.24 29700.00 323.76
1.4 Telcnhone 24.62 393.40 550.00 156.60
.'-16 Rldc. s. Grounds. ' ntc . 36.44 963.3 1,00(;.00 36.61
Books 784.92 179100.27 189000.00 899.73
-17 Pc-riodleris 1.65 963.42 11000.00 36.58
-17B Binding; 183.23 29553.97 2,500•C0 - 53.97
='-19 Convention (Librn. ; 4.75 128.65 175.00 46.35
(`-15' ^uto r 110-:^nce 33.50 157.25 ?.25.00 67.75
-19" Gonvention (pers. ) --- 122.40 1.25.0. 2.60
°-19T Genv^ntl.on (Trs. ) --- 67.50 125.()0 57 .50
.-?0 i)u -s to Libr^rtiT ' :�s-�:-. --- 142.50 140.00 - 2.50
:'-21 iricel.lnneous --- 19.;'4 100.00 $0.06
-a7 ficr�o. Insur.�ncc --- --_ 1,040.00 1,040.00
I Contrnets ?40.00 ?,0'3. ;0 3900()®00 766. 50
C- r G^nitr l "'xis. 16.1? ?9792.05 29995.00 92.95
-1 icn. Ovr'ncc.,d • x --- - 4:,00^, .00 _4.000.00
To"'^L -,_,''r,;., �.",.7 r 1,, l 736.71 33,588x89 40',565.00 6,;76.11
TOV T, '7771 ""T•"RT"S 80585.64 107,034.05 1?0,632.00 13,597.95
STATISTICS FOR APRIL 1961
^Y.RC�ON MAIN BRANCH
Books: Adult Non-Fiction 10,017 1,492
Child Non-Fiction 2,068 1,069
Adult Fiction 6,148 20121
Child Fiction 2 2 1.447
Total Book Circulation ._.. 26,775 6,129
Periodicals: 1,026 1 026 627627
Total Books & Periodicals 21',9;1 _.� 6,756
Total Branch Books & Periodicals �6.756
Total Branch & Main 28,557
Phonograph Records: -619 659 2 2
Total Circulation Main & Branch 29,21 9 6,75.8
Total Branch Records 2
GRAND TOTAL CIRCULATION MAIN & BRANCH (1960: 28,477)
Daily Average for Main: 854
Daily Average for Branch: 270
TOTAL DAILY AVERAGE 1,12-4
REGISTRATIONS AUULT CHILD TOTAL
Membership March 31, 1961 9,070 2,877 11,947
Additions April 266 45 311
Withdrawals April 252 X62 314
April 30, 1961 Total
`- Registrations 084 2.86 16944
ACCESSIONS & WITHDRAWALS OF BOOK STOCK: As of Grand
1-61 Added Cancelled Total
Adult Non-Fiction
70;W9- 2 9 -"16 709.752
Child Non-Fiction 12,556 65 3 12,618
HS Non-Fiction 1,227 8 1 19234
Adult Fiction 30,621 99 27 30,693
HS Fiction 3,688 37 1 3,724
Child Fiction 11,7 72 119729
Total Book Stock as of Apr. 30, 1961: 130,29 572 48 130, 20
Net Increase in Book Stock: 524
Included in above fi res: 85 Gifts and 40 New Titles.
Pamphlets Added: 86 Maps Added: 3
Pamphlets Discarded: 3 Ma s Discarded: --
RECORDINGS: As of
- 1-61 Accessioned Discarded Grand Tbtal
? _5 3303 � 3 _ 5 33.3
Adult 1,2 3 31 391 ®® — -- 1,243 31 391
Child -- 155 -- -- -_ -a 155 --
Total 1,243---186--59--1 -- ®s -- -- 1,243 `186
391
Record Stock
as of 4_ 0-61 1,820 -w -- 1,820
`USITED WITH CITY TREASURER:
L
Main $ 1,036032
Branch 225-93
1 2 2.2
SPECIAL MEETING - May 2, 1961
COMMITTEE CAPITAL BUDGET PROJECT
Trustees Present: Mr. Moody, Chairman - Mr. Edwards - Mr. Crosby
The meeting was called to order at 8 A.M. May 2, 1961.
The Librarian distributed copies of the letter received from City Manager Schwalm concerning
establishment of a capital budget.
Mr. Edwards stated that he thought the capital budget should be limited to capital improve-
ments that were beyond the scope of the regular budget. Mr. Moody and Mr, Crosby concurred
In this.
The Librarian then outlined two major projects: Establishment in the Mills Estate on the
Franklin school property; purchase of additional property for the library to allow for
expansion in the Mills Addition. Mr. Edwards requested the Librarian to look up the
correspondence and action of the Elementary School Board in granting us the privilege of
erecting a building on their property. After some discussion on the different possible loca.
tions, Mr. Edwards and Mr. Moody brought out that the size of the structure would be delndent
on the eventual development of the Mills Tract. It was brought out that the population in
twenty years would be in excess of 50,000. Most of these would be in apartment houses and
their probablt distribution and type would determine the size necessary for the Franklin
school -branch.
4he Librarian spoke of the crowded conditions at the Main library and that certain expansion
of the physical plant of the library is necessary. He was instructed to find out the cost
and procedure for the acquiring of additional property. A report will be made at the next
regular Board meet, :zg on May 16th.
Mr. Edwards outlined the method for acquiring real property as used by the Harbor Commission.
Mr. Moody stated that he believed we should make plans as soon as possible, not only for the
future of the Franklin School Branch, but that all steps should be taken to acquire the
necessary property for the expansion of the Main library. Mro Crosby concurred In this
thought and described the difference in costs due to delaying action in purchase of property.
Mr. Edwards suggested that we discuss costs for this plan, and establish a capital budget
of $177,000 as a minimum expenditure to develop this program.
Respectfully submitted,
George Paul Lechich
Clerk of the Board