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HomeMy WebLinkAboutMin - LB - 1963.06.24 P,IINUTES OF THE =TING OF THE BURLINGAME PUBLIC LIBRARY BOARD June 24, 1963 Trustees Present: Trustee Harrison, Trustee Cohendet, Trustee Moody, Trustee Lynes Trustees Absent: Trustee DeMartini MINUTES Minutes of the previous meeting of May 20, 1963, were read and approved. BILLS On a motion by Trustee Cohendet, seconded by Trustee Harrison, bills in the amount of $4,400.69 were ordered paid. LIBRARIAN'S REPORT The i rar an s report was read and accepted. MONTHLY FINANCIAL STATIMIENT The financial statement was approved and placed on file. OLD BUSINESS Mr. Moody discussed the part of the budget session with the City Council at which he was present and stated that operations Capital xpenditures were reviewed favorably, but there was some discussion as to the total amount in the library fund, D80. This, he explained, was to be cleared up by the City Clerk who had not arrived due to other commitments. He stated that he had left the session after about two hours. The Librarian stated that as soon as Pair. 'fhite arrived, and the library portion of the hearing was resumed and the amount of the surplus determined, Por. Martin stated that he believed the Reserve Fund would be applied to this year's budget. After some discussion, in which it was brought out that the Library Board was the only department which had such a special fund, it seemed to be the general thought that this should not be the case as the sales tax no longer made it necessary. The Librarian suggested that due to this method of providing for expansion for the library building, certain determined improvements and maintenance items had not been requested. He suggested that charging machines would be very desirable additions. Par. Martin stated that he would agree to this if the City Pvtanager would recommend it. The Librarian stated that he then left the meeting which reconvened the following 'ffednesday, at which time he submitted a list of maintenance items and the cost of charging machine installation. He stated that Mr. Martin and Mr. George did not think this appropriate as they had not been included in the original budget. The Librarian stated that the budget had been submitted as per recommendation of the Library Board and the suggestion of former city councilmen, and that as we were -no longer accumulating surplus funds for business purposes, certain necessary maintenance items should be budgeted. However, the consensus of the Council seemed to be that future budgets should include these maintenance items,:,but. not at this time. The City Manager stated that he approved the charging machine and this was included, but funds for the devel- opment of building plans were not included. The Librarian informed the Board that he thouT,ht the tax rate would probably be 16-1/2 cents, and the total unexpended balance, plus fines and fees, would probably amount to nearly 5,49,000.00, and that the general budget situation, as discussed by the City Council was satisfactory. There was considerable discussion by the Board as to the appropriateness of reserve funds and that steps should be taken for the establishment of favorable priority for the building expension. Book Sale. Mrs. Cohendet stated that the book sale would be conducted from 10 to 4 on Saturday, June 29th, and that any help would be gratefully received. The Librarian stated that most of these books to be sold were the result of gifts, either directly or indirectly, by the replacement of worn copies with gifts, or by the discard of outdated material. NEW BUSINESS After consCcTerable discussion in which everyone agreed, it was decided that the Branch would not be closed on Friday nights. ADJOURNMENT The m eeting was adjourned on a motion by Trustee Harrison, seconded by Tm stee Lynes. Respectfully submitted, George Paul Lechich, Clerk of the Board