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Agenda Packet - LB - 1963.07.15
AGENDA BURLINGAME PUBLIC LIBRARY BOARD METING OF JULY 15, _1963 TRUSTEES PRESENT: afl TRUSTEES ABSE14T: MINUTES OF THE PREVIOUS !, �,1ING OF JUNE 242 1963 BILLS: LI BRARIAN I S REPORT ��- eke ., s MONTHLY FINANCIAL STATMIMT: ZJ OLD BUSINESS: Bu diet ` �L Book Sale COMMUNICATIONS: NEVV BUSINESS: Charging Machines ch- °- ADJOURNb1ENT, I-ro MINUTES OF THE. MEETING OF THE BURLINGAVIE PUBLIC LIBRARY BOARD June 24, 1963 Trustees Present: Trustee Harrison, Trustee Cohendet, Trustee Moody, Trustee Lynes Trustees Absent: Trustee DeMartini MINUTES 11inutes of the previous meeting of May 20, 1963, were read and approved. BILLS On a motion by Trustee Cohendet, seconded by Trustee Harrison, bills in the amount of 44,400.69 were ordered paid. LIBRARIAN'S REPORT T e Li rar an s report was read and accepted. MONTHLY FINANCIAL STATTTIVIENT The financial statement was approved and placed on file. OLD BUSINESS Mr` Moody M scussed the part of the budget session with the City Council at which he was present and stated that operations Capital Expenditures were reviewed favorably, but there was some discussion as to the total amount in the library fund, D80. This, he explained, was to be cleared up by the City Clerk who had not arrived due to other commitments. He stated that he had left the session after about two hours. The Librarian stated that as soon as Mr. 71hite arrived, and the library portion of the hearing was resumed and the amount of the surplus determined, Mr. Martin stated that he believed the Reserve Fund would be applied to this yearts budget. After some discussion, in which it was brought out that " the Library Board was the only department which had such a special fund, it seemed to be the general thought that this should not be the case as the sales tax no longer made it necessary. The Librarian suggested that due to this method of providing for expansion for the library building, certain determined improvements and maintenance items had not been requested. He suggested that charging machines would be very desirable additions. fir. Martin stated that he would agree to this If the City Manager would recommend it. The Librarian stated that he then left the meeting which reconvened the following VIlednesday, at which time he submitted a list of maintenance items and the cost of charging machine installation. He stated that Mr. Martin and 1r. George did not think this appropriate as they had not been included in the original budget. The Librarian stated that the budget had been submitted as per recommendation of the Library Board and the suggestion of former city councilmen, and that as we were -no longer accumulating surplus funds for business purposes, certain necessary maintenance items should be budgeted. However, the consensus of the Council seemed to be that future budgets should include these maintenance items,.ebut:not at this time. The City Manager stated that he approved the charging machine and this was included, but funds for the devel- opment of building plans were not included. The Librarian informed the Board that he thou,ht the tax rate would probably be 16-1/2 cents, and the total unexpended balance, plus fines and fees, would probably amount to nearly ;,49,000.00, and that the general budget situation, as discussed by the City Council was satisfactory. There was considerable discussion by the Board as to the appropriateness of reserve funds and that steps should be taken for the establishment of favorable priority for the building expension. .Book Sale. Mrs. Cohendet stated that the book sale would be conducted from 10 to 4 on Saturday, June 29th, and that any help would be gratefully received. The Librarian stated that most of these books to be sold were the result of gifts, either directly or indirectly, by the replacement of worn copies vd th gifts-, or by the discard of outdated material. NEW BUSINESS A erc nserable discussion in wh1ch everyone agreed, it was decided that the Branch would not be closed on Friday nights. ADJOURIMMENT The maeetUng was adjourned on a motion by Trustee Harrison, seconded by Trustee Lynes. e Respectfully submitted, George Paul Lechich, Clerk of the Board July 15, 1963 ----ItCULATION The circulation for June decreased 35 over June of 1962. This was probably due to the Increased number of people taking their vacation in June in Order that their children may attend summer school. The total circulation for 1962©63 was 366,869 or 15.3 per capita. The circulation for 1961®62 was 337,462 or 14.0 per capita. This represents an 8.7% increase in circulation over 1961®62. MEETINGS ATTENDED The Librarian attended 2 City Council meetings. Friends of the Library book sale. The Friends sale of books which were formerly given to prisons, salvation armies, etc., netted nearly $400. The books were composed of new to nearly new gifts which were either un--uitable for the libravl collection or were duplicates to copies in good condition or discards of dated worn out material which have been replaced in part either by gifts or purchase. A committee of the Friends consisted of Mrs. Cohendet, Mrs. Nbody, Mrs. Neukom, Mrs. Phelan, Mrs. Stacey, Mrs. Mayo, and Mrs. Foltz. bring the week they unpacked and arranged the nearly 4,000 books on tables around the walls on the unoccupied ground-floor apartment on Bellevue. They also conducted the sale. At the opening people were lined up almost to the front sidewalk and the house was literally shed so that there was little standing room left. Mrs. Cohendet and Mrs. Neukom collected at Bch door and Mrs. Phelan collected in the bark driveway. For the first hour there were lines f Tom 5 to 20 >st l t I ag to be checked out. The library certainly ones these Indefatigable "Friends" a vote of thanks. CHI.LDRENaS ROOM The Spelunker Reading Club has proved very poplar. By the end of the fourth week there are over 400 children, between Main and the Branch, reading and reporting on two books a week. Since the Club will run for ten weeks, children are still joining and making up their back reports. The Pre-School Story Flour will continue through July with Mrs. Wilcox, of the Alexis Ballet School, alternating with Mrs. Terpay as story teller. Attendance is less than during the mouths, so we feel justified in dropping it during August to give everyone, children and librarians a vacation. Pwa, Terpay attended the San Jose preschool story hour on July 10th for ideas and Inspiration. A Young Peopleas Book Discussion Club is being conducted every Thursday evening during the summer by Mrs. Janice Cornell, graduate student of San Francisco State College. Attendance is small, but enthusiastic. The group has read and discussed Aris.tophanes "The Birds" and is currently involved in Platogs "Republic". Mrs. Bergsing and Mrso Terpay 4ttsnded the .duly :meting of ACLo CITY OF JbUhLIIvGAM,, BURG z EXPE IDI,URF 1 63 TU DATE ALLOWANCE TOIAL n Sm1 Safaris$ 9,286.58 91286.58 M-11, Supplies 1000W 1.00:,9c" 101-12 Printing & 1 t stage 091 X-13 Lights Eeat, J ®omer & Water 24.1.-36 241,BG Ir-14 Telephone 23,04 23.04 M-16 Building & Grounds maintenance 177o.50 177.50 jooks & maps 19404.75 19404075 Di.-17A kariodica-'s 10091.88 10091088 YL-17B Binding 132073 182.73 Yr Convention (Ubrarian) 3000 3000 U-19A Auto Allowance 3.30 R-1.91, Convention Uersennel Convention (Trustees) 14-20 Dues to I !Lrary Assns o ---d-- DI-21 miscellRneous m-27 Comp. Insurance M-26 Contracts 250000 'S4f.Qc: C-90 Capital Expenditures ------ TOTAL --c--TOTAL B7,FO E SALARIES 40046.91 49046.91 TOTAS. AFTER SALARIES 13,333.49 13,333.49 'ATI S T I f 5 FC- 1� 1 .. CIRCULATION: MAIN BRANCH Books: Adult Non-Fiction 6,608 1,254 Child Non-Fiction 2,296 1,311 Adult Fiction 6,804 2,572 Child Fictton 3,432 2,719 Total Book Circulation —19-1-1v 7, Periodicals-. 81.2 812 617 617 Total Books & Periodicals 19052 8$473 Phonograph Records-, ©®o --- Total Circulation 20,442 , Total Branch Circulation 843 GRAND TOTAL, CIRCULATION MAIN & BRANCH: (1962: 29,704) Daily Average for Main: 765 Daily Average for Branch: 1119 170 REGISTRATIONS: ADULT CHILD TOTAL Membership May 31, 1963 9,737 2.949 12,686 Additions June 314 169 483 Withdrawals ,lune 267 121 __288 TOTAL REGIS11ATIONS AS OF _ 9.784 2.997 12,781 ACCESSIONS & WITHDRAWALS OF BOOK STOCK: As of GRAND � o 1-63 Added Cancelled TOTAL Acrult Non-Fiction 9799 2�X 39 7$,03$ Child Non-Fiction 139775 67 10 13,832 HS Non-Fiction 1,358 7 1.365 Adult Fiction 32,689 57 28 32,718 HS Fiction 3,537 7 2 3,542 Child Fiction 12 78 96 1. 22329 TOTAL BOOK STOCK AS OF JUNE 30. 19 3 141,505 494 175 141,824 Net Increase in Book Stock: 319 tIncluied in above figures: 60 Gifts & 338 New Titles) F_'ets Added: Y Maps Added: Pa t'.ets .Discarded: 35 Maps Discarded: ®� RECORDINGS: As of__5_31_63 Accessioned Diss Grand Total s , I - ---- 1,2 e 5 s 209 ®a-�, --®- 209 26 6Z2 Tr'.:'AL RECORD STOCK AS OF JUNE 30 1926 )00 DEII-)SITED WITH CITY TREASURER: Main $ 1,016.40 Branch 00�52 �., 092