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HomeMy WebLinkAboutAgenda Packet - LB - 1963.11.18 AG04DA BURLINGAM, PUBLIC LIBRARY HOARD MEETING OF NOV94BER 18, 1963 TRUSTEES PRESENT: TRUSTEES ABSENT: MINUTES OF THE PREVIOUS MEETING OF OCTOBER 23, 1963: BILLS: s, F7 LIBRARIAN'S REPORT: MONTHLY FINANCIAL STATEMENT: OLD BUSINESS: Charging Machi:aeOIIJ,6� Planning Grant ._j�u,�� v �✓lf*zir Copying Machine COMMUNICATIONS• NEW BUSINESS: C.L,Ao ADJOURNMENT: MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD October 23, 1963 Trustees Present: Trustee Harrison, Trustee Cohendet, Trustee Moody, Trustee DeilartinI. Trustees Absent: Trustee Lynes. MINUTES Minutes of the previous meeting of September 16, 1963 were read and approved. BILLS On a motion by Trustee DeMartini, seconded by Trustee Cohendet, the bills in the amount of $3,073.49 were ordered paid. LIBRARIAN'S REPORT The Librarian' s report was read and accepted. MONTHLY FINANCIAL STATEMENT The financial statement was approved and placed on file. OLD BUSINESS Charging Machine. After a brief discussion at which time the Librarian pointed out that in some cases the library card used for this machine would be of the same type as the present card except for the fact that the number would be on an embossed, metallic plate. He also stated that the Brodart Company was carrying on research toward the development of a small scale addressograph type embossed plate and that this system would be readily convertible to this type, if the research work is success- ful. It was moved by Trustee DeMartini, seconded by Trustee Harrison that the Librarian be authorized to buy 4 charging machines and the necessary supplies, the costs of which are not to exceed $1,500. The motion was carried. Planning Grant. The Librarian stated that he had attended 2 meetings of the San Mateo County heads of libraries and 1 combined meeting of San Mateo, Santa Clara and San Francisco executives. He stated that a planning grant as set forth in the State Aide Bill should be requested by the combined group as sufficient funds would then result to employ a competent library planner. He distributed copies of the letter sent out by William Hoyt, chairman of the Santa Clara County Library Commission. This letter sets forth an explanation of proposed planning objectives. He stated that in no way did any application for a planning grant affect the library's independence and that if the re- sulting studies were not wholely acceptable that certainly parts of it would be very illuminated especially in regard as to how the library would be compensated for the cost, etc., if large numbers of Non-Resident users were to become card holders. He stated that future meetings would bring out a clarification of the program and that as soon as such studies have been completed he will attempt to draw together the infor- mation and present a special report to the board. 001,2IUNICATIONS A letter was received from Mrs. F. J. (Ike) Karmel thanking the library for the compli- mentary card extended to her. NET BUSINESS Atipointment of half-time Librarian II. As a result of the recent examination, the Librarian requested that Miriam Dunn be appointed Librarian II as of Nov. 1, 1963. On a motion by Trustee DeMartini, seconded by Trustee Harrison, Mrs. Dunn was appointed Librarian II. The motion was carried. A ointment of half-time Librarian I. After a brief explanation of the present situation, sirs. Patricia Thomas, whose name appears on the recent examination list, was introduced to the library board and it was moved by Trustee Harrison, seconded by Trustee Cohendet, that Mrs. Thomas be appointed Librarian I as of Nov. 1, 1963. d Page 2 - Minutes October 23, 1963 Copying Machine. The Librarian stated that for some time, the library has been considering the installation of a copying machine in order to cut down the mutilation of our books and periodicals. He stated that the Document Inc. has produced an almost trouble-free system of copying which can be done by coin-operated machines requiring no assistance from the library staff. This machine will be installed at no cost to the library and that after the first hundred dollars each month the library will receive 10% of excess. It was moved by Trustee DeMartini and seconded by Trustee Harrison that we agree to the installation of a copying machine subject to the approval of a contract by the City Attorney, Burress Karmel. ADJOURNMENT On a motion by Trustee Cohendet, seconded by Trustee Harrison, the meeting was adjourned. Respectfully submitted, George Paul Le ch is h Clerk of the Board LIBIURIAN°S REPORT November les, 19U3 CIRCIJLaTION The circulation for October 1963 was 30,089. This is 837 or 3% less than October 1962. This loss took place" at the main, as the branch circulation increased 9.b% whereas the main decreased 5.2%. The greatest lose took place in the fiction category, there being a decrease of 1,3 :1 or 22%. Possibly this loss may be attributed to the increased parkin; difficulty, to the heavy refer— ence and study use by the students, and to the better—than—usual fall weather. DEEM, 2S ATIMDED The librarian attended one Pennisula Library Association meeting; and several meetings of heads of libraries of the county and of the adjoining coun— ties. Agreement has been reached on the wording of a, joint p1wining fund request. REGISTRATION The registration for October is 491 or 3.0o more than registration for October 1962. With this growth, undoubtedly the €Iccrea.sed circulation is only tesaporary. REFEftL CE DELA 1TM0NT The very heavy use of the library on Sunday, especially for reference, has necessitated the assignment of an additional staff nember on a rotating basis to tr3J handle the increased work load. Reference use on Sunday is greater than any other corresponding period. It is often the equivalent of a 12—hour day. CIIILDIIT;V®S ROOM .'111 elementary school classes have been visited with stories or book talks and invitations to join and use the library. As a direct result of these visits, attendance at the Branch story hour is noir 50 to ;a0 children. The two first— grade classes from Washington School also cane to the library for a story and browsing. Book Week is now in progress with both the Children°s Room and the Branch decorated with official posters, streamers, and book jackets. Each child visiting the Library this week is given an official Book ;-lark. In addition, the Liones Club purchased enough copies of the annotated list "Growing tip with Books" to give a copy to each child in the elementary grF.des in Burlingame and Hillsborough. These lists were distributed through the schools. For Saturday, the last day of Book Week, a film program is planned with movies of children°s hooks borrowed from the San Jose Library. Hr. Herb White will run them off on his projector. .ors. Bergsing?; and Mrs. Terpay attended the monthly meeting of ACL. Respectfully submitted, George Paul Lechich Clerk of the Beard oily OF WRL:C"1Tx I3J��Wil' 1:.X1.'��t;17I"i`�JRE —=17.011 Oi' 1: 7=117 lugg W tMITI.M i.IO :TH TO DATE ALLO1,A;'CE TOTAL S-1 Salaries 8,: 85,14 , . r`r.'7'? 1070685.00 62,077.28 1.1-11 Supplies 290084 590e23 10600,00 10009077 1.1-12 Printing Postage 158055 10108,21 20450000 10251.79 :1-13 Li;Yat 0 Hoat 0 Fowor gator 185e31 969040 29900,00 10930,60 i1-14 Tolephono 85088 185,513 550000 364,42 11-16 Building 4� Grounds 1aintenanoe 21,21 269004 20500,00 29230,16 ®17 Books Haps 49338,913 110045006 220500.00 11.0454.94 1,1-17A Poiiodicals 04080 102131025 10500000 213975 ::2-17L P�nc7in; 152,19 979054 301OOoOO 29120.46 TN Convention (J brarian) ----m 13055 200000 186e35 -i-19A Auto A1loraneo 7.80 104oG5 200,00 95635 i.1-19P Convention (Porsonnol) -m,-e 26,20 150000 123.00 1-19T Convontion (Trustees) 10000 10000 125.00 115000 1-20 Dues to Library Asonso 42,00 62,00 155000 93000 7.1©21 1iscollaneaus 6055 100j4. 100000 89066 .1-27 Compo Insurance •Q- ----- 29000,00 20000000 .1-28 Contracts 250000 10307.24 3012000 10812e76 C-00 Capital a,xponditures 199060 692o45 40967000 40274,55 TOTAL SALARI:;S 5084lo137 180745064 480117,00 290371,36 TOTAL AFTLR SALARIES 14,627.01 64,353.36 1550802o00 91,448.64 STATISTICS FOR OCTOBER? 1963 CIRCULATION Books: Adult Non-Fiction 90354 19850 Child Non-Fiction 19963 1 ,447 Adult Fiction 69099 2,409 Child Fiction 20616 2 042 Total Book Circulation 0 Periodicals ,& 4- ._5r8 978 ZL8 748 Total Books & Periodicals 219010 , 9 Phonograph Records: 582 82 1 Total Circulation 211,598,v497 Total Branch Circulation 8.497 GRAND TOTAL OIRCULATION MAIN & BRAN : 0 0 (1962: 300926) Daily Average for Main: 763 Daily Average for Branch: 315 1 ,07 REGISTRATIONS : ALULT CA LD LOTAL Membership September 30, 1963 . 9,868 2:929 12,797 Additions October 378 176 554 Uithdrawals October 301 , 111 412 T LST' T ION AS 0,� BES 126 " 9,945 2,994 128939 ACCESSIONS & WITHDRAJALS OF BOOK STOCK: As of GRAND 2=19.-6j-_ Add an2elled TOS Adult Non-Fiction 789776 425 33 798168 Child Non-Fiction 13,561 141 210 138492 HS Nona-Fiction 10389 23 14 1 ,398 Adult Fiction 32,858 149 129 329878 HS Fiction 39,565 38 8 3,595 Child Fiction 12 4 1 121 12 567 TOTAL„ BOOK STOCK AS OF �__ ....— O2T2BER 1 l 1429600 897 399 1439098 Net Increase Book Stock: 498 (Included in above figures : 92 Gifts & 571 Now Titles) Pamphlets Added : 218 Maes Added : 1 Pamphlets Discarded : 85 Maps Discarded : 4 RECO D 'NGS: As of - 0-6„3 Accessioned .discarded Grand Total 7 s , 17 -®.. �-_ 1j,217 459s 209 ®-- --- 209 33's ___L2_6 16 TOTAL RECORD TOCK As OF 7 Z3 x,152 17 7 2,162 DEPOSITED JITH CITY TREASURER: Main 19024,85 Drs.nch2 60 To,c 0 5