HomeMy WebLinkAboutReso - CC - 002-1980RESOLUTION NO. 2 - 80
ORDERING AND CALLING A GENERAL MUNICIPAL
ELECTION TO BE HELD IN THE CITY OF
BURLINGAME ON APRIL 8, 1980, AND REQUEST-
ING COUNTY CLERK TO RENDER SPECIFIC SERVICES
RESOLVED by the CITY COUNCIL of the City of Burlingame
that the General Municipal Election will be held on April 8, 1980,
and the Clerk shall give notice in the form attached hereto as
EXHIBIT:A as required by law.
BE IT FURTHER RESOLVED that the Board of Supervisors
of the County of San Mateo shall be, and is hereby, requested to
permit the County Clerk of San Mateo County to render the services
set forth on EXHIBIT B relating to the conduct of the General
Municipal Election to be held within said City on Tuesday, the
8th day of April, 1980.
W&MA.1`i
I, EVELYN H. HILL, City Clerk, do hereby certify that
the foregoing resolution was introduced at a regular meeting of
the City Council held on the 7th day of January, 1980, and was
adopted thereafter by the following vote:
AYES: COUNCILMEN: Amstrup, Barton, Crosby, Mangini, Martin.
NOES: COUNCILMEN: None
ABSENT: COUNCILMEN: None
71 72
/City Clerk
12/26/79
EXHIBIT A
NOTICE OF ELECTION
Notice is hereby given that a GENERAL MUNICIPAL ELECTION will be held in the
City of Burlingame County of San Mateo , State of California
on Tuesday the 8th day of April 1980, at which election the following
offices are to be filled:
Three (3) Members of the City Council for the full term of four (4) years.
City Clerk for the full -term of four (4) years.
City Treasurer for the, full term of four (4) years.
The polls will be open between the hours of 7:00 o'clock A.M. and 8:00 o'clock P.M.
Dated this 2nd day of January, 1980
f 0 7✓ 7✓ ,
City Clerk
A VISO DE ELECCION
Por la presente se anuncia que se celebrarf una ELLECCION GENERAL MUNICIPAL en
Ciudad de Burlingame el Condado de San Mateo del Estado de California
8
marten, el dia Nth de abril, de 1980, en la cual han de ser votados los siguientes
cargos son que han de ser occupados:
-Tres Miembros del Concejo Municipal por te`rmino completo de cuatro anos.
Tesorero de la Ciudad por termino completo de cuatro anos.
Archivero de la Ciudad por termino completo de cuatro anos.
Las elecciones empezaran a las 7:00 horas A.M. y se terminaran a las 8:00 horas P.M.
Dia 2nd de enero de 1980
f� �7/7�1�
Arc ivero �Mde la Ciudad
* **
*If male
**If female
EXHIBIT "A"
CITY BURLINGAME EXHIBIT B
GENERAL MUNICIPAL ELECTIONS
APRIL 8, 1980
Hereinafter set forth below are the services that may be rendered by the County Clerk
incident to preparation for and conduct of City Elections:
A. SERVICES FURNISHED BY COUNTY CLERK:
YES (1) Consolidate Precincts: Set consolidated precincts and supply list for legal
publication by City. City to advise as to number of county precincts to be
consolidated (maximum registration per consolidation) and number of voting
machines to be used per precinct.
YES (2) Precinct Indexes: Furnish precinct indexes, by consolidated precinct, to
the Affidavits of Registration of eligible voters (3 copies for precinct
supplies, 1 copy for City and 1 copy for Election Office files)
YES (a) Indexes of Registration for Candidates, if so requested by City Clerk.
Responsibility of recovering cost is that of the City Clerk.
(3) Pollino Place Notices/Labels: Prepare and address for mailing to eligible
AFFIX voters. Includes stock.
LABELS TO Inserting Election Matter to be mailed to eligible registered voters, or affix
SELF—MAILERlabels, if applicable.
YES
Delivery to Post Office for mailing.
(4) Ballot Preparation and Printing:
NO
(a)
Assist City Clerk in preparation of Official Absentee Ballots.
NO
(b)
Prepare copy for Official Voting Machine Ballot Labels from certified
data supplied by City. Submit to printer, check proof. City Clerk to
provide certification as to correctness before resubmission to printer
for actual printing.
NO
(c)
Prepare ballot copy for Voting Machine Sample Ballots from certified data
supplied by City. Submit to printer, check proof. City Clerk to provide
certification as to correctness before resubmission to printer for
actual printing.
NO
(d)
Assist City Clerk in formatting, set up and general preparation of
Candidates' Statement of Qualifications for submission to printer. Upon
checking of proof, City Clerk to provide certification as to correctness
before resubmission to printer for actual printing.
NO
(e)
Assist City Clerk in formatting, set up and general preparation,of
Argument pamphlet from certified data submitted by City. Upon checking
of proof, City Clerk to provide certification as to correctness before
resubmission to printer for actual printing.
YES
(f)
Arrange for printing of Official Result of Votes Cast Sheets.
ALL PRINTING COSTS of Items (a), (b), (c), (d), (e) and (f) are to be paid directly by
the City Clerk upon receipt of proper invoice from printers.
NO (5) Sam le Ballot Envelo es/Pollino Place Notice and/or Aver Label Stock:
0 or er rom supplier designate y C1ty, Samp a Ba of Envelopes Tor use in
mailino election matter to eligible registered voters. Envelopes must be
satisfactory for use in connection with inserting machine. Cost of envelopes
to be paid directly by City upon receipt of proper invoice from Supplier..
To order from supplier designated by City, Polling Place Notice and/or Avery
Label Stock for use in mailing election matter to eligible registered voters.
Cost of Notices and/or Labels to be paid directly by City upon receipt of
proper invoice from Supplier.
YES (6) Select Polling Places: Including performance of whatever field work may be
necessary to comp ete such selection, prepare, process and mail polling place
agreement forms. List to be supplied to City Clerk for appointment by City
Governing Body not less than 30 days prior to the election, and for legal
publication.
Paoe 1 of 3
EXHIBIT "A"
YES (7) Select Election Officers: Including substitute election officers. Prepare
forms, mail applications, process applications upon return, prepare election
officer appointment list, prepare and mail appointments to election officers.
City Clerk to be supplied list for appointment by City Governing Body not less
than 30 days prior to the election, and for legal publication.
YES (8) Voting Machine Instruction Classes: To be conducted for election officers.
Schedu e of classes will be furnished City Clerk for mailing to Election
Officers.
YES (9) Votinq Machines: Services required to ready Voting Machines for use at the
General Municipal Election, including Voting Machine Technician services on
Election Day.
YES (10) Voting Machine Delivery: Arrangements for carrier to deliver to polling places
a�return to storage voting machines and supplemental election equipment
(tables, chairs, etc.) to be made by the City Clerk. The County Clerk to pre-
pare schedules for delivery and return to storage of voting machines and
equipment. City to provide insurance coverage -- requirements available from
Registration -Election Division. City will be responsible for repair of equip-
ment or machine damage not covered by insurance. Costs for drayage to be paid
directly by City upon oresentation of nrooer invoice.
YES (11) Voting Machine Supplies: To order, provide and prepare key envelopes, manuals,
instructions, spoi ed ballot certificates, I.D. tags and such other supplies
needed in the use of Voting Machines.
YES (12) Precinct Supplies:
(a) Optional Items Provided: Flags, Polling Place Signs, Letter to Inspector,
Inspector Check List, Telephone Slips, Supply Sacks
(b) To Order for Account of City Clerk such additional precinct supplies as
needed in conduct of elections: i.e., o�ste_ s Supply Envelopes, Election
Officer D 4 s etc.
(c) Services required to prepare and pack p•ecinct supplies.
YES (13) Warehouse Canvass: Services required to unseal the Voting Machines and to take
off and record Record of Votes Cast and reseal Votino Machines prior to
Official Canvass by City. City Clerk will be furnished a Certificate by
County Clerk for use in Official Canvass procedure.
B. INFORMATION REQUIRED OF CITY CLERK:
(1) Notice of Election which includes following information: Date of Election,
Official Name of Election, Offices to be filled, Hours the Polls will Open
.and Close. Also, after the last filing date for Nomination Papers, the City
Clerk to supply a certified list of Candidates by office, and Measures, if any.
(2) Consolidated Precincts: City Clerk to advise County Clerk of number of County
recincts and/or maximum registration to be included in setting up consolidated
precincts. Also, the number of voting machines to be assigned per precinct.
(3) Reouest for Indexes of Registration for Candidates.
(4) If Write -In Candidate officially files, the County Clerk to be advised
officially immediately after the 8th day prior to the election.
Paoe 2 of 3
EXHIBIT "A"
C. SPECIFIED €LECTION ACTIONS TO BE PERFORMED BY CITY CLERK AND EXCLUDED FROM
SCHEDULE OF -COUNTY CLERK SERVICES:
(1) Nomination Papers: Issuance of Nomination Papers, Candidate filino of
same, checking of signatures, Oath of Office and Statement of Qualifications.
(2) Legal Publications: Responsibility of City Clerk and payment to be made
by City.
(3) Official Designation of Consolidated Precincts, Polling Places and
Appointment of Election Officers by City Council. All Election Officer
and Polling Place Fees to be paid by the City. (This would include any
Possible custodian fees where schools are used as polling places.)
(4) Absentee Voting: Processing of absent voter applications, mailing of
absent voter ballots and voting in Clerk's office to be handled by City
Clerk.
(5) Absentee Canvass is responsibility of and will be made by City Clerk.
(6) Semi -Official Canvass is responsibility of and will be made by City Clerk.
(7) Official Canvass to be made by the City Governing Body.
(8) City will be responsible for compliance with statutory requirements as set
forth as the responsibility of the City Clerk in the Political Reform Act
of 1974.
(9) The conduct of the election remains the responsibility of the City Clerk.
Performance of Services hereinabove specified in Section A are at all
times considered -*to be under direction of the City Clerk and the County
shall assume no special authority or responsibility in the conduct of
the election designated to the City under provisions of the Elections
Code, the Federal Voting Rights Act or such other law governing the
conduct of such election.
TERMS AND CONSIDERATION
Term: This schedule shall be in effect for the erformanceof specified services
incident to the preparation and holding of the Municipal Election to be held
on April 8, 1980.
In the event the County is unable to perform services required under this
Agreement, as a result of employer/employee relation conditions, vendor condi-
tions or other conditions beyond the control of the County Clerk, the County
will be relieved of all obligations under this Agreement.
Consideration: In consideration of the performance of the aforementioned services
and supplies provided by the County Clerk, the City shall pay to the County Clerk
a sum equal to the actual cost of such services and supplies.
LZ
harles F. Schwalm
City Manager
12/4/79 Paoe 3 of 3