Loading...
HomeMy WebLinkAboutMin - LB - 2009.10.20 BUR.L NO-AM[ Library Board of Trustees Minutes October 20, 2009 I. Call to Order President McCormack called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, Katie McCormack, Pat Toft, Sandy Towle Staff Present: Al Escoffier, City Librarian Pat Harding, Library Service Manager Sidney Poland, Recorder III. Trustees' Board Minutes September-15, 2009 The minutes of the September 15, 2009 Trustees' meeting were unanimously approved as written. M/S/C (Toft/Griffith) IV. Correspondence and Information A. Library Statistics September, 2009 Circulation for September at the main library was 52,855 representing a 6.11% increase over September 2008 circulation of 49,810. Easton's September circulation of 6,440 showed a decrease of-13.64% from September's 2008 total of 7,457. This decrease in circulation coincides with the 10% reduction in open hours on Fridays effective May 1, 2009. B. Per Capita Hillsborough Support The 2003 Hillsborough Library Services Contract with the Cities of Burlingame and San Mateo continues to be in effect. The current formula is based on the average per capita support of all PLS libraries as of June 30th 2009. Presently, San Mateo Public Library does not meet the average of PLS Libraries so its per capita cost is $54.80. Burlingame's per capita cost is $101.42, so the average per capita for PLS Libraries ($67.13) is used. Hillsborough's 2009 payment to the City of Burlingame for library services is $499,000. The Trustees requested that the City Librarian prepare documentation giving per capita cost of other services provided to Burlingame residents such as police and fire, as well as a list of libraries with similar per capital costs. 480 Primrose Road•Burlingame•California 94010-4083 Phone(650)558-7474•Fax(650)342-6295'www.bAingame.org/library V. From the Floor No one from the public attended the meeting. VI. Reports A. City Librarian's Report - Highlights 1. 40th Public Relations Award- The American Library Association gave the Burlingame Library our 40th Best of Show award in July for "Adult and Family Reading Materials/One Book Materials" in Recognition of Outstanding Efforts in the Area of Library Public Relations. 2. Staff Recognition Dinner - At the request of the City Librarian, the Trustees and the Foundation Board Members agreed to have a holiday Pot Luck Dinner on Friday December 4th at 5:00 at the main library. This will significantly reduce the cost of the event for the Foundation and the Trustees. Employee Achievement Awards will be given at the event and entertainment will be provided by Vicki and Manuel. 3: Retirement of City Librarian Al Escoffier, the City Librarian, announced his retirement after 40 years of service to the Burlingame Library effective December 18th. Challenges faced during this time included 1989 Earthquake, the 1995 move to Temporary Quarters while the --� main library was under construction, 1997 new Main Library complete, 2003 flood and 2004 reconstruction of Easton branch. In 1994 the Trustees and the City Librarian established the Library Foundation to help fund library services. B. Foundation Report 1. Book Sale -The October book sale grossed $5,820.31. Since the Foundation is placing the more valuable books on Alibris, dealers are not finding the bargains they have enjoyed in the past. Therefore, book sale profits have decreased but sales on Alibris have increased. 2. Event Planning- The committee for the "Children's Tea" has set a tentative date of December 4, 2010 for this event. Presently, the committee is looking for a venue; Easton might be a possibility. This event would be considered a fund raiser and the ticket price would depend on the venue. Library Board of Trustee Minutes October 20,2009 2 VII. Unfinished Business _ A. Centennial Wrap-Up The Centennial was a great success. Estimated attendance for the event is 500 attendees. The City Librarian has sent thank you notes to U. S. Congresswoman Jackie Speier, Assemblyman Jerry Hill, Burlingame Mayor Ann Keighran and Leland Yee's representative Dan Lieberman. B. Employee Achievement Awards Nomination forms for the Employee Achievement Awards were placed in employees boxes the first week of October. Applications are due November 6th. C. Holiday Potluck December 4th The City Librarian has requested that his retirement event be combined with the holiday potluck. Staff has formed a committee to work on this event. Foundation Board members and Library Trustees have volunteered to help make this a memorable occasion. Trustee Towle requested that a budget for the event be prepared for the Trustees to review at the November 17th meeting. VIII. New Business A. City Librarian Recruitment Recruitment for the new City Librarian will be statewide. B. Recruitment Time Line The City Manager will appoint an Acting City Librarian. Statewide recruitment will begin in December with a final selection appointed by early March. C. December Board Meeting Cancellation The Trustees approved the motion to cancel the December meeting of the Library Board of Trustees due to lack of official business. M/S/C (Griffith/Toft) D. Trustee Responsibilities The City Librarian noted that he was preparing a list of financial information and responsibilities for the Trustee. He will also give the Trustees a chronological list of responsibilities that require board action. Trustee McCormack requested that Al Escoffier give the Trustees a performance assessment and advise them if there are ways that they can better serve the community. Library Board of Trustee Minutes October 20,2009 3 IX. Adjournment The meeting was adjourned at 6:30pm. M/S/C (Corcoran/Griffith). The next meeting of the Library Trustees will be held November 17th at 5:30pm in the Library Conference Room. Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes October 20,2009 4