HomeMy WebLinkAboutMin - LB - 2009.10.20 BUR.L NO-AM[
Library Board of Trustees Minutes
October 20, 2009
I. Call to Order
President McCormack called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith,
Katie McCormack, Pat Toft, Sandy Towle
Staff Present: Al Escoffier, City Librarian
Pat Harding, Library Service Manager
Sidney Poland, Recorder
III. Trustees' Board Minutes September-15, 2009
The minutes of the September 15, 2009 Trustees' meeting were
unanimously approved as written. M/S/C (Toft/Griffith)
IV. Correspondence and Information
A. Library Statistics September, 2009
Circulation for September at the main library was 52,855 representing a
6.11% increase over September 2008 circulation of 49,810. Easton's
September circulation of 6,440 showed a decrease of-13.64% from
September's 2008 total of 7,457. This decrease in circulation coincides
with the 10% reduction in open hours on Fridays effective May 1, 2009.
B. Per Capita Hillsborough Support
The 2003 Hillsborough Library Services Contract with the Cities of
Burlingame and San Mateo continues to be in effect. The current
formula is based on the average per capita support of all PLS libraries
as of June 30th 2009. Presently, San Mateo Public Library does not
meet the average of PLS Libraries so its per capita cost is $54.80.
Burlingame's per capita cost is $101.42, so the average per capita for
PLS Libraries ($67.13) is used. Hillsborough's 2009 payment to the City
of Burlingame for library services is $499,000.
The Trustees requested that the City Librarian prepare documentation
giving per capita cost of other services provided to Burlingame residents
such as police and fire, as well as a list of libraries with similar per
capital costs.
480 Primrose Road•Burlingame•California 94010-4083
Phone(650)558-7474•Fax(650)342-6295'www.bAingame.org/library
V. From the Floor
No one from the public attended the meeting.
VI. Reports
A. City Librarian's Report - Highlights
1. 40th Public Relations Award- The American Library
Association gave the Burlingame Library our 40th Best of Show
award in July for "Adult and Family Reading Materials/One Book
Materials" in Recognition of Outstanding Efforts in the Area of
Library Public Relations.
2. Staff Recognition Dinner - At the request of the City
Librarian, the Trustees and the Foundation Board Members
agreed to have a holiday Pot Luck Dinner on Friday December 4th
at 5:00 at the main library. This will significantly reduce the
cost of the event for the Foundation and the Trustees.
Employee Achievement Awards will be given at the event and
entertainment will be provided by Vicki and Manuel.
3: Retirement of City Librarian
Al Escoffier, the City Librarian, announced his retirement after 40
years of service to the Burlingame Library effective December
18th. Challenges faced during this time included 1989
Earthquake, the 1995 move to Temporary Quarters while the --�
main library was under construction, 1997 new Main Library
complete, 2003 flood and 2004 reconstruction of Easton branch.
In 1994 the Trustees and the City Librarian established the
Library Foundation to help fund library services.
B. Foundation Report
1. Book Sale -The October book sale grossed $5,820.31.
Since the Foundation is placing the more valuable books on
Alibris, dealers are not finding the bargains they have enjoyed in
the past. Therefore, book sale profits have decreased but sales on
Alibris have increased.
2. Event Planning- The committee for the "Children's Tea"
has set a tentative date of December 4, 2010 for this event.
Presently, the committee is looking for a venue; Easton might be a
possibility. This event would be considered a fund raiser and the
ticket price would depend on the venue.
Library Board of Trustee Minutes October 20,2009 2
VII. Unfinished Business
_ A. Centennial Wrap-Up
The Centennial was a great success. Estimated attendance for the
event is 500 attendees. The City Librarian has sent thank you notes to
U. S. Congresswoman Jackie Speier, Assemblyman Jerry Hill,
Burlingame Mayor Ann Keighran and Leland Yee's representative Dan
Lieberman.
B. Employee Achievement Awards
Nomination forms for the Employee Achievement Awards were placed in
employees boxes the first week of October. Applications are due
November 6th.
C. Holiday Potluck December 4th
The City Librarian has requested that his retirement event be combined
with the holiday potluck. Staff has formed a committee to work on this
event. Foundation Board members and Library Trustees have
volunteered to help make this a memorable occasion. Trustee Towle
requested that a budget for the event be prepared for the Trustees to
review at the November 17th meeting.
VIII. New Business
A. City Librarian Recruitment
Recruitment for the new City Librarian will be statewide.
B. Recruitment Time Line
The City Manager will appoint an Acting City Librarian. Statewide
recruitment will begin in December with a final selection appointed by
early March.
C. December Board Meeting Cancellation
The Trustees approved the motion to cancel the December meeting of
the Library Board of Trustees due to lack of official business.
M/S/C (Griffith/Toft)
D. Trustee Responsibilities
The City Librarian noted that he was preparing a list of financial
information and responsibilities for the Trustee. He will also give the
Trustees a chronological list of responsibilities that require board
action. Trustee McCormack requested that Al Escoffier give the
Trustees a performance assessment and advise them if there are ways
that they can better serve the community.
Library Board of Trustee Minutes October 20,2009 3
IX. Adjournment
The meeting was adjourned at 6:30pm. M/S/C (Corcoran/Griffith).
The next meeting of the Library Trustees will be held November 17th at
5:30pm in the Library Conference Room.
Respectfully Submitted,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes October 20,2009 4