HomeMy WebLinkAboutMin - LB - 2009.09.15 BURL NOAME
�- Library Board of Trustees Minutes
September 15, 2009
I. Call to Order
President McCormack called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith, .
Katie McCormack, Pat Toft, Sandy Towle
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Trustees' Board Minutes August, 2009
The minutes of the August 28, 2009 Trustees' meeting were
unanimously approved as written. M/S/C (Corcoran/Griffith)
IV. Correspondence and Information
A. Library Statistics August, 2009
Circulation for August at the main library was 56,367 representing a
10.65% increase over August 2008 circulation of 50,942. Easton's
August circulation of 5,664 showed a 5.88% decrease from August's
2008 total of 6,018. This decrease in circulation coincides with the 10%
reduction in open hours on Fridays effective May 1, 2009.
V. From the Floor
No one from the public attended the meeting.
VI. Reports
A. City Librarian's Report - Highlights
1. Saturday Story Time - Due to budget constraints, Saturday
story time has been discontinued. Attendance at Saturday story
time has been in the range of 35-40 children in comparison to the
100 plus children who attend the 6 other weekly story times.
Patrons have been advised of this program change.
2. One Book One Community- The Book selected for this year's
One Book One Community event is "Mistress of Spices" written by
Chitra Banerjee Divakaruni. The event will be held October 1st at
the San Mateo Performing Arts Center at 7:00pm.
L -
480 Primrose Road•Burlingame•California 94010-4083
Phone.(650')558-7474•Fax(650)342-6295'www.bu4ingame.org/library
B. Foundation Report
1. Board Changes - Kitty Mullooly of Hillsborough and Audrey
Bojack of Burlingame have been elected to serve on the ,
Foundation Board for a two year term. Kitty has served on the
Town Council of Hillsborough.for 16 years; Audrey is an attorney
in Burlingame. Jack Hickethier and Brian Blythe have
resigned from the Board. Brian has joined the Advisory Board
and as a CPA for Richard Dwyer and Company and will continue
to prepare. the Foundation's tax return.
2. Planned Giving- President Hamilton has formed a Planned
Giving Committee to prepare_a document that will make it
possible for donors to leave money or property to the Foundation
for the benefit of the Library. Attorneys Cynthia Schreurs and
Laurelle Gutierrez and Financial Planner Michael Ma are working
with the committee in an advisory capacity.
VII. Unfinished Business
A. Centennial Status
Plans are in place for the Centennial event to be held October 18th from
noon to 3:00pm. The Burlingame Library Foundation is underwriting
the event. Approximately 300 people are expected to attend. On the
day of the event, Mayor Ann Keighran will read a Proclamation from the '*N
City Council re-dedicating the Burlingame Public Library for the next
100 years.
B. New Service Model (Defined)
The City Librarian reviewed the 4 phases of the Joint Service Desk.
Phase I "Circulation and Reference Service Combine" and Phase II
"Increase in Self Service Options to the Public" have been implemented.
Phase III " Radio Frequency Identification (RFID)" is a long range plan
that will be coordinated with other PLS libraries. The first step in this
program could begin in spring of 2010. RFID will require special
hardware and software which will then require a revamping of the main
floor. Phase IV "Re-Engineering of the Main Floor" is based on the
premise of placing less emphasis on the "service desk" concept and
more emphasis on technology in order to save money. Managers are
working with Wayne Gehrke of Group 4 Architecture anti Planning to
brainstorm ideas of how to change the foot print of the main floor.
Library Board of Trustee Minutes September 15,2009 2
VIII. New Business
A. Employee Achievement Awards
Nomination forms for the Employee Achievement Award will be placed
in employee mailboxes the first week of October with the request to
e-mail either Sandy Towle or Betsy Corcoran with their nomination.
Nominations may also be placed in their mailboxes. Nominations were
requested to be turned in by Friday November 6th.
B. Quarterly Financials
The Trustees reviewed the quarterly financials.
IX. Announcements
Time Capsule
The Trustees decided to put together a time capsule to be opened on our
bicentennial in 2109. Suggestions of items to put in the capsule were a
newspaper, photo of the Library and a cell phone. Trustee Corcoran
initiated the idea to have the children write down the title of their
favorite books to be included in the capsule and volunteered to oversee
the project.
X. Adjournment
The meeting was adjourned at 6:30pm. M/S/C (Corcoran/Griffith).
The next meeting of the Library Trustees will be held October 20th at
5:30pm in the Library Conference Room.
Re ectfully Submitted,
Alfred H. Escoffi;r
City Librarian
Library Board of Trustee Minutes September 15,2009 3