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HomeMy WebLinkAboutMin - LB - 2009.09.15 BURL NOAME �- Library Board of Trustees Minutes September 15, 2009 I. Call to Order President McCormack called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Betsy Corcoran, Deborah Griffith, . Katie McCormack, Pat Toft, Sandy Towle Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Trustees' Board Minutes August, 2009 The minutes of the August 28, 2009 Trustees' meeting were unanimously approved as written. M/S/C (Corcoran/Griffith) IV. Correspondence and Information A. Library Statistics August, 2009 Circulation for August at the main library was 56,367 representing a 10.65% increase over August 2008 circulation of 50,942. Easton's August circulation of 5,664 showed a 5.88% decrease from August's 2008 total of 6,018. This decrease in circulation coincides with the 10% reduction in open hours on Fridays effective May 1, 2009. V. From the Floor No one from the public attended the meeting. VI. Reports A. City Librarian's Report - Highlights 1. Saturday Story Time - Due to budget constraints, Saturday story time has been discontinued. Attendance at Saturday story time has been in the range of 35-40 children in comparison to the 100 plus children who attend the 6 other weekly story times. Patrons have been advised of this program change. 2. One Book One Community- The Book selected for this year's One Book One Community event is "Mistress of Spices" written by Chitra Banerjee Divakaruni. The event will be held October 1st at the San Mateo Performing Arts Center at 7:00pm. L - 480 Primrose Road•Burlingame•California 94010-4083 Phone.(650')558-7474•Fax(650)342-6295'www.bu4ingame.org/library B. Foundation Report 1. Board Changes - Kitty Mullooly of Hillsborough and Audrey Bojack of Burlingame have been elected to serve on the , Foundation Board for a two year term. Kitty has served on the Town Council of Hillsborough.for 16 years; Audrey is an attorney in Burlingame. Jack Hickethier and Brian Blythe have resigned from the Board. Brian has joined the Advisory Board and as a CPA for Richard Dwyer and Company and will continue to prepare. the Foundation's tax return. 2. Planned Giving- President Hamilton has formed a Planned Giving Committee to prepare_a document that will make it possible for donors to leave money or property to the Foundation for the benefit of the Library. Attorneys Cynthia Schreurs and Laurelle Gutierrez and Financial Planner Michael Ma are working with the committee in an advisory capacity. VII. Unfinished Business A. Centennial Status Plans are in place for the Centennial event to be held October 18th from noon to 3:00pm. The Burlingame Library Foundation is underwriting the event. Approximately 300 people are expected to attend. On the day of the event, Mayor Ann Keighran will read a Proclamation from the '*N City Council re-dedicating the Burlingame Public Library for the next 100 years. B. New Service Model (Defined) The City Librarian reviewed the 4 phases of the Joint Service Desk. Phase I "Circulation and Reference Service Combine" and Phase II "Increase in Self Service Options to the Public" have been implemented. Phase III " Radio Frequency Identification (RFID)" is a long range plan that will be coordinated with other PLS libraries. The first step in this program could begin in spring of 2010. RFID will require special hardware and software which will then require a revamping of the main floor. Phase IV "Re-Engineering of the Main Floor" is based on the premise of placing less emphasis on the "service desk" concept and more emphasis on technology in order to save money. Managers are working with Wayne Gehrke of Group 4 Architecture anti Planning to brainstorm ideas of how to change the foot print of the main floor. Library Board of Trustee Minutes September 15,2009 2 VIII. New Business A. Employee Achievement Awards Nomination forms for the Employee Achievement Award will be placed in employee mailboxes the first week of October with the request to e-mail either Sandy Towle or Betsy Corcoran with their nomination. Nominations may also be placed in their mailboxes. Nominations were requested to be turned in by Friday November 6th. B. Quarterly Financials The Trustees reviewed the quarterly financials. IX. Announcements Time Capsule The Trustees decided to put together a time capsule to be opened on our bicentennial in 2109. Suggestions of items to put in the capsule were a newspaper, photo of the Library and a cell phone. Trustee Corcoran initiated the idea to have the children write down the title of their favorite books to be included in the capsule and volunteered to oversee the project. X. Adjournment The meeting was adjourned at 6:30pm. M/S/C (Corcoran/Griffith). The next meeting of the Library Trustees will be held October 20th at 5:30pm in the Library Conference Room. Re ectfully Submitted, Alfred H. Escoffi;r City Librarian Library Board of Trustee Minutes September 15,2009 3