HomeMy WebLinkAboutAgenda Packet - LB - 2009.10.20 :'►URLINGAME PUBLIC LIBRARY f BUR""GAME 1
Board of Trustees Agenda - _
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October 20, 2009—5.30pm °e
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480 Primrose Road—Library Conference Room '/c L''aR
SUGGESTED ACTION
I. CALL TO ORDER
II/ROLL CALL
III.tA�ibrary Board of Trustees Minutes for September 15, 2009 Approval
IV. ORRESPONDENCE AND INFORMATION Information
A. Library Statistics September 2009
V Per Capita Hillsborough Support
V. FROM THE FLOOR (Public Comments)
VI. DEPORTS
I/A. City Librarian's Report—Escoffier Information
Foundation Report Information
VII. � U✓NFINISHED BUSINESS
Ulm Library Centennial October 18th Status Information/Discussion
t YBY Employee Achievement Awards Information/Discussion
C Holiday Potluck, December 4th Information/Discussion
VIII..KNEW BUSINESS
i A. City Librarian Recruitment Information/Discussion
December Board Meeting Cancellation Approval
Trustee Responsibilities Discussion
VD. Hillsborough Per Capita Support Information/Discussion
IX. ANNOUNCEMENTS
X. ADJOURNMENT Adjourn
Any writings or documents provided to a majority of the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURL NOAME
Library Board of Trustees Minutes
September 15, 2009
I. Call to Order
President McCormack called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Betsy Corcoran, Deborah Griffith,
Katie McCormack, Pat Toft, Sandy Towle
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Trustees' Board Minutes August, 2009
The minutes of the August 28, 2009 Trustees' meeting were
unanimously approved as written. M/S/C (Corcoran/Griffith)
IV. Correspondence and Information
A. Library Statistics August, 2009
Circulation for August at the main library was 56,367 representing a
10.65% increase over August 2008 circulation of 50,942. Easton's
August circulation of 5,664 showed a 5.88% decrease from August's
2008 total of 6,018. This decrease in circulation coincides with the 10%
reduction in open hours on Fridays effective May 1, 2009.
V. From the Floor
No one from the public attended the meeting.
VI. Reports
A. City Librarian's Report - Highlights
1. Saturday Story Time - Due to budget constraints, Saturday
story time has been discontinued. Attendance at Saturday story
time has been in the range of 35-40 children in comparison to the
100 plus children who attend the 6 other weekly story times.
Patrons have been advised of this program change.
2. One Book One Community - The Book selected for this year's
One Book One Community event is "Mistress of Spices" written by
Chitra Banerjee Divakaruni. The event will be held October 1st at
the San Mateo Performing Arts Center at 7:00pm.
48o Primrose Road•Burlingame•California 940io-4o83
Phone.(650') 558-7474'Fax(650)342-6295'www.burlingame.org/library
B. Foundation Report -�
1. Board Changes - Kitty Mullooly of Hillsborough and Audrey
Bojack of Burlingame have been elected to serve on the ,
Foundation Board for a two year term. Kitty has served on the
Town Council of Hillsborough.for 16 years; Audrey is an attorney
in Burlingame. Jack Hickethier and Brian Blythe have
resigned from the Board. Brian has joined the Advisory Board
and as a CPA for Richard Dwyer and Company and will continue
to prepare. the Foundation's tax return.
2. Planned Giving- President Hamilton has formed a Planned
Giving Committee to prepare,a document that will make it
possible for donors to leave money or property to the Foundation
for the benefit of the Library. Attorneys Cynthia Schreurs and
Laurelle Gutierrez and Financial Planner Michael Ma are working
with the committee in an advisory capacity.
VII. Unfinished Business
A. Centennial Status
Plans are in place for the Centennial event to be held October 18th from
noon to 3:00pm. The Burlingame Library Foundation is underwriting
the event. Approximately 300 people are expected to attend. On the
day of the event, Mayor Ann Keighran will read a Proclamation from the
City Council re-dedicating the Burlingame Public Library for the next
100 years.
B. New Service Model (Defined)
The City Librarian reviewed the 4 phases of the Joint Service Desk.
Phase I "Circulation and Reference Service Combine" and Phase II
"Increase in Self Service Options to the Public" have been implemented.
Phase III " Radio Frequency Identification (RFID)" is a long range plan
that will be coordinated with other PLS libraries. The first step in this
program could begin in spring of 2010. RFID will require special
hardware and software which will then require a revamping of the main
floor. Phase IV "Re-Engineering of the Main Floor" is based on the
premise of placing less emphasis on the "service desk" concept and
more emphasis on technology in order to save money. Managers are
working with Wayne Gehrke of Group 4 Architecture a.nci Planning to
brainstorm ideas of how to change the foot print of the main floor.
Library Board of Trustee Minutes September 15,2009 2
VIII. New Business
A. Employee Achievement Awards
Nomination forms for the Employee Achievement Award will be placed
in employee mailboxes the first week of October with the request to
e-mail either Sandy Towle or Betsy Corcoran with their nomination.
Nominations may also be placed in their mailboxes. Nominations were
requested to be turned in by Friday November 6th.
B. Quarterly Financials
The Trustees reviewed the quarterly financials.
IX. Announcements
Time Capsule
The Trustees decided to put together a time capsule to be opened on our
bicentennial in 2109. Suggestions of items to put in the capsule were a
newspaper, photo of the Library and a cell phone. Trustee Corcoran
initiated the idea to have the children write down the title of their
favorite books to be included in the capsule and volunteered to oversee
the project.
X. Adjournment
The meeting was adjourned at 6:30pm. M/S/C (Corcoran/Griffith).
The next meeting of the Library Trustees will be held October 20th at
5:30pm in the Library Conference Room.
Re ectfully Submitted,
i�
Alfred H. Escoffi
City Librarian
Library Board of Trustee Minutes September 15,2009 3
Per Capita Support of Peninsula Library System Libraries
Fiscal Year 2008-2009
September 24,2009
Revised
Jurisdiction Budget Population Served Per Capita
Burlingame $ 3,717,875 36,657 $ 101.42*
Daly City $ 3,669,224 107,099 $ 34.26
Menlo Park $ 2,231,661 31,865 $ 70.03
Redwood City $ 7,237,070 77,819 $ 93.00**
San Bruno $ 2,039,833 43,811 $ 46.56
San Mateo $ 5,498,992 100,355 $ 54.80
San Mateo Co. $ 18,299,406 283,232 $ 64.60
So. San Francisco$ 4,706,527 65,020 $ 72.38
Per Capita Average for all Libraries $ 67.13
Per Capita Average for all Libraries, 2007-08 $ 65.84
Increase in Per Capita Average for 2007-2008 $ 1.29
Percent increase over previous year + 2.00%
Burlingame payments based on average Per Capita rate $ 67.13
San Mateo payments based on SM Per Capita rate $ 54.80
Note: Budgets are direct from the libraries and is the figure reported to
the State Library for total library expenditures; population served is from
the California Population served report, Preliminary Statistics, July 2009.
Alfred H. Escoffier
City Librarian
*Corrected Burlingame figures
**Corrected Redwood City figures
BURLI NOAME
City Librarian Report
October 20, 2009
Library Centennial Wrapped Up on Sunday!
With the help of the Trustees, Foundation and staff a festive Centennial event was
planned for October 18, 2009: My thanks to everyone who worked to make it a
success!
40th Public Relations Award Received
The Library was the recipient of our 40th public relations award in July from the
American Library Association. Congratulations to our staff, particularly Maryam
Refahi our graphic artist, for this outstanding achievement!
One Book, One Community
The 4th annual One Book event was chaired by Linda Santo, marking our 4+h year of
intense involvement in this PLS project. The author was Chitra Banerjee Divakaruni
and her book "Mistress of Spices." She shared the stage with moderator Sandip Roy, a
journalist and radio personality for KALW- FM 91.7. The pair provided an excellent
program, delving into Indian culture both in the Bay Area and abroad. Attendance was
about 700 people.
I was pleased to announce next year's author at the event: Michael Chabon, author of
"The Amazing Adventures of Kavalier and Clay,"as well as many other novels, will
appear in October 2010.
2009 One Book Events for Burlingame Library
In addition to a host of programs to be held at other libraries in PLS during the month
Burlingame will host:
` • Foods of India, Wednesday, October 14> 7 PM
• Budget Travel in India, Thursday, October 15, 7 PM
• Movie: Monsoon Wedding, Thursday, October 22, 7 PM
• Holistic Henna, Tuesday, October 27, 7 PM
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Hillsborough Library Services Contract
The figures for the Hillsborough Library Services contract have been confirmed for the
fiscal year. The per capita average for PLS libraries for fiscal 2008-2009 was $ 67.13.
Burlingame will be paid at this rate for a total of$ 499,447 for the year. This is a 2%
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48o Primrose Road Burlingame•California 94010-4o83
Phone(650)558-7474•Fax(65o)342-6295•www.burlingame.org/library
increase in contract cost. San Mateo's reimbursement is less as their per capita
support is below the PLS average, so they are paid at their per capita cost of$ 54.80.
Foundation Report
The Library Foundation is completing work on a Planned Giving Program with the help
of several local attorneys and a financial planner. The program will cover all aspects of
gifts including real,estate, cash, stocks, etc. This is an important step in the life of the
Foundation and one I applaud.
The Foundation is also planning a Children's Holiday Tea for December 2010. The Tea
will be held locally, perhaps at Easton, as a fundraiser and will feature a children's
author.
The Foundation Fall Book Sale netted $ 5,800 this month. While this is less than the
last sale of$ 6,500, it is nevertheless an excellent fundraising effort. Online book sales
have increased, with the total of all book sales expected to top $ 40,000 this year.
Tech Talks
The popular Tech Talks programs will begin a new series this fall on the 4th Wednesday
of the month, with the following:
• Digital Photo_Sharing Online, October 28th, 7 PM
• Tips for Organizing your Computer Files, November 25th, 3:30 PM
• Smart Phones, December 23, 7 PM
Special Program for Children this Fall:
• Just Baby and Me, November 6 & December 4, 10:30 AM
• Halloween Story Time, Monday October 26th, 7 PM
And don't forget our on-going Story Times, 5 days a week. We dropped the Saturday
Story Times due to budget constraints.
Ergonomics Overview
Staff is working with Group 4 Architecture on options for a temporary service desk to
help relieve some of the poor ergonomics of the Joint Service Desk. Sketches will be
available shortly. Pat Harding is working with representatives from Ross McDonald to
obtain a cabinetmaker to do the work. We hope to implement the changes in the next
few months.
Pat Harding and Amy Gettle are working together on bi-weekly meetings with the
circulation and reference staff on joint service issues.
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Council Candidate Orientation
The City Librarian was part of the Council Candidate Orientation on September 25th.
This event is designed to acquaint Council candidates with the issues in each
department of the city.
Staff Recognition Dinner becomes a Potluck
As you know, the Staff Recognition Dinner has been canceled this year. I appreciate
the Foundation and Trustees honoring my recommendation. Instead, we will have a
Holiday Potluck Dinner on Friday, December 4, 5 PM at the main library. We are still in
the planning stages, but the evening will include the annual Employee Achievement
Awards, along with a buffet dinner. Vicki and Manuel have agreed to offer
entertainment.
This is the same evening as the Holiday Tree Lighting, but there will be plenty of time
for those who would like to attend this event at City Hall to come to the Library
Potluck.
Holiday Closures Extended
Holiday closures will be longer this year due to budget constraints:
• Thanksgiving: Closed Wednesday, November 25th, 5 PM; Closed Thursday and
Friday, November 26 & 27th, Reopen Saturday, November 28th.
• Christmas Holiday: Closed Thursday, December 23rd- Sunday, December 27th,
Re-opening Monday, December 28th.
• New Year's Holiday: Closed Thursday, December 31St- Sunday, January 3rd,
Re-opening Monday, January 4th.
Retirement of City Librarian
I have announced my retirement as City Librarian (or Chapter 2 as I prefer to call it!)
effective December 18, 2009. I make this decision with mixed feelings, as the
Burlingame Library has been a big part of my life for nearly 40 years. We've been
through a lot together: earthquake (1989), flood (2003), moves to a new location (1995,
1997), construction of a new main library (1997), and reconstruction of the Easton
Branch (2004).
With the leadership of the Trustees, we were the first library in PLS to establish a
Foundation (1994) to help support library services. The Foundation has been a unique
partner in helping with the "bricks &. mortar" of library construction, but also for the
ongoing support of the library's collections, services and children's programs.
We are all proud of the 40 national awards the library has received for public
relations, along with cover stories in American Libraries and Library Journal.
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This year we wrap up the celebration of our Centennial year and re-dedicate the
library for the next 100 years. Burlingame Library ranks among the top 10% of
libraries in California. I think our lions "Wisdom" and "Wonder" would smile!
It has been a privilege to serve as Burlingame's fifth City Librarian.
Recruitment for Replacement
Effective immediately, the City Manager will launch recruitment for City Librarian.
Upcoming Events:
• 18 October, Library Centennial, Noon- 3 PM
• 20 October, Library Board Meeting, 5:30 PM
• 12 November, Foundation Board Meeting, 5:30 PM
• 11 November, Veteran's Day, Closed
• 17 November, Library Board Meeting, 5:30 PM
• 4 December, Holiday Potluck Dinner, 5 PM, Watch for Details!
Alfred Escoffier
City Librarian
October 14, 2009
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