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HomeMy WebLinkAboutMin - LB - 2009.05.12 BURL i NOAMI Library Board of Trustees Minutes May 12, 2009 I. Call to Order Secretary McCormack called the meeting to order at 5:45pm. II. Roll Call Trustees Present: Nancy Brock, Deborah Griffith, Katie McCormack, Pat Toft, Sandy Towle Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder Trustee Candidates: Audrey Bojack, Alvin Begun, Jessica Hansen III. Minutes of the April 21, 2009 Trustee Meeting The Trustees unanimously approved the April 21, 2009 minutes. M/S/C (Griffith/Toft) IV. Correspondence and Attachments April statistics for the Main and Easton Libraries show a combined increase of 5.12% in Circulation and a 68% increase in self-check. Approximately, 1400 children attended library programs given by the Children's Dept. V. From the Floor An exchange of introductions between the Trustees and the applicants for the open board position took place. VI. Reports A. City Librarian's Report - Highlights 1. Budget - It was clarified that the City budget reductions are based on Tiers #4 and #5 and a staff salary freeze across the board. Specifically the Library has a print materials budget of $ 183,732 instead of$ 80,000 as previously thought and a budget for hourly staff of$ 343,808 instead of the previous figure of $180,000. Therefore, the reduction for the Library is 11.6% rather than 15%. 48o Primrose Road Burlingame•California 94010-4o83 Phone(650)558-7474Fax(65o)342-6295'www.burlingame.org/library 2. Service Reductions at 11.6% --� The following reductions to services have been implemented: 1) Easton closure on Friday; 2) merger of Reference and Circulation service desks; 3) increase in self-service; 4) single staffing resulting in patron service delays; 4) phone service discontinued on Sunday; and 5) a reduction of story times from 7 to 6 times a week. B. Foundation Report 1. Fund Raisers - the spring book sale made over $6,100; the author luncheon was very successful and netted approximately $20,000. 2. Committee - Foundation members have formed a committee to preserve library services. Kris and Jim Cannon are the chairs of this committee. VII. Unfinished Business A. Informational Fact Sheet The trustees reviewed the draft of the educational fact sheet and suggested some format changes. B. Budget Discussion 1. Patron Education - Trustee Griffith recommended that the Library staff hold a "what's new at the Library" training day.to acquaint patrons with the service changes that are being implemented due to the budget reductions. 2. Communication to the City Council - The Trustees unanimously passed a motion regarding the library budget. The motion states that the Trustees will send a letter to City Council designating the benefits of a lower level of budget reductions for the library and asking Council to consider decreasing the level of. the proposed budget reductions. M/S/C (McCormack/Towle) Trustees Towle and McCormack agreed to serve on the task force. C. Motion to Modify Library Budget Passed 4/21/09 The Trustees determined that it was not necessary to revisit the motion at this time. Library Board of Trustee Minutes May 12,2009 2 k VIII. New Business A. California State Library Statistics 2007-2008 The California State Library Statistical Survey ranked the Burlingame Library in the top 20% of 181 libraries in the following categories: 1) expenditure for materials; 2) population served by FTE staff; 3) availability of print materials;. 4) circulation of materials; 5) programs offered to all ages; 6) patron visits to the library; and 7) patron usage of PC's at the library sites. Burlingame Libraries serves a population between 25,000-50,000. B. Close Extra Days Around Scheduled Holidays The City Librarian presented the Trustees with the possible option of closing an additional 15 days before and after scheduled holidays for the purpose of reducing operating costs. The Trustees felt that the impact of a 4 day closure on staff and the public was excessive and recommended that closing 7 additional days be considered as an alternative. Cost savings for closing for 7 days will be presented to the Trustees at the June 16th meeting. C. Resolution Regarding Branch Closure The Trustees determined that they would not take any-action on this matter at the present time. IX. Adjournment The meeting was adjourned at 7:00pm. M/S/C (Brock/McCormack) The next meeting of the Library Trustees will be held on June 16, 2009 in the Library Conference Room. Respectfully Submitted, Alf ed if Escoffier City Librarian Library Board of Trustee Minutes May 12,2009 3