HomeMy WebLinkAboutMin - LB - 2009.05.12 BURL i NOAMI
Library Board of Trustees Minutes
May 12, 2009
I. Call to Order
Secretary McCormack called the meeting to order at 5:45pm.
II. Roll Call
Trustees Present: Nancy Brock, Deborah Griffith,
Katie McCormack, Pat Toft, Sandy Towle
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
Trustee Candidates: Audrey Bojack, Alvin Begun,
Jessica Hansen
III. Minutes of the April 21, 2009 Trustee Meeting
The Trustees unanimously approved the April 21, 2009 minutes.
M/S/C (Griffith/Toft)
IV. Correspondence and Attachments
April statistics for the Main and Easton Libraries show a combined
increase of 5.12% in Circulation and a 68% increase in self-check.
Approximately, 1400 children attended library programs given by the
Children's Dept.
V. From the Floor
An exchange of introductions between the Trustees and the applicants
for the open board position took place.
VI. Reports
A. City Librarian's Report - Highlights
1. Budget - It was clarified that the City budget reductions are
based on Tiers #4 and #5 and a staff salary freeze across the
board. Specifically the Library has a print materials budget of
$ 183,732 instead of$ 80,000 as previously thought and a budget
for hourly staff of$ 343,808 instead of the previous figure of
$180,000. Therefore, the reduction for the Library is 11.6%
rather than 15%.
48o Primrose Road Burlingame•California 94010-4o83
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2. Service Reductions at 11.6% --�
The following reductions to services have been implemented:
1) Easton closure on Friday; 2) merger of Reference and
Circulation service desks; 3) increase in self-service; 4) single
staffing resulting in patron service delays; 4) phone service
discontinued on Sunday; and 5) a reduction of story times from 7
to 6 times a week.
B. Foundation Report
1. Fund Raisers - the spring book sale made over $6,100; the
author luncheon was very successful and netted approximately
$20,000.
2. Committee - Foundation members have formed a
committee to preserve library services. Kris and Jim Cannon are
the chairs of this committee.
VII. Unfinished Business
A. Informational Fact Sheet
The trustees reviewed the draft of the educational fact sheet and
suggested some format changes.
B. Budget Discussion
1. Patron Education - Trustee Griffith recommended that the
Library staff hold a "what's new at the Library" training day.to
acquaint patrons with the service changes that are being
implemented due to the budget reductions.
2. Communication to the City Council - The Trustees
unanimously passed a motion regarding the library budget. The
motion states that the Trustees will send a letter to City Council
designating the benefits of a lower level of budget reductions for
the library and asking Council to consider decreasing the level of.
the proposed budget reductions. M/S/C (McCormack/Towle)
Trustees Towle and McCormack agreed to serve on the task
force.
C. Motion to Modify Library Budget Passed 4/21/09
The Trustees determined that it was not necessary to revisit the
motion at this time.
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VIII. New Business
A. California State Library Statistics 2007-2008
The California State Library Statistical Survey ranked the
Burlingame Library in the top 20% of 181 libraries in the
following categories: 1) expenditure for materials; 2) population
served by FTE staff; 3) availability of print materials;.
4) circulation of materials; 5) programs offered to all ages;
6) patron visits to the library; and 7) patron usage of PC's at the
library sites. Burlingame Libraries serves a population between
25,000-50,000.
B. Close Extra Days Around Scheduled Holidays
The City Librarian presented the Trustees with the possible option
of closing an additional 15 days before and after scheduled
holidays for the purpose of reducing operating costs. The Trustees
felt that the impact of a 4 day closure on staff and the public was
excessive and recommended that closing 7 additional days be
considered as an alternative. Cost savings for closing for 7 days
will be presented to the Trustees at the June 16th meeting.
C. Resolution Regarding Branch Closure
The Trustees determined that they would not take any-action on
this matter at the present time.
IX. Adjournment
The meeting was adjourned at 7:00pm. M/S/C (Brock/McCormack)
The next meeting of the Library Trustees will be held on June 16, 2009
in the Library Conference Room.
Respectfully Submitted,
Alf ed if Escoffier
City Librarian
Library Board of Trustee Minutes May 12,2009 3