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Library Board of Trustees Minutes
April 21, 2009
I. Call to Order
Secretary McCormack called the meeting to order at 5:45pm.
II. Roll Call
Trustees Present: Deborah Griffith, Katie McCormack,
Pat Toft, Sandy Towle
Trustee Absent: Nancy Brock
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
Library Foundation: Jim Cannon, Current Board Member
Kris Cannon, Advisory Board Member
III. Minutes'of the March 17, 2009 Trustee Meetin
The Trustees unanimously approved the March 17, 2009 minutes.
M/S/C (Toft/Towle)
IV. Correspondence and Attachments
March 2009 statistics show a circulation increase at the main Library of
8.03% and a decrease of 1.58% for Easton. Branch. Total increase for
both facilities over March of 2008 is 6.91%. Increases in circulation
are holding steady at approximately 12%. Circulation at Easton has
tripled since 2004.
V. From the Floor - Kris and Jim Cannon invited the Trustees to an
informational meeting they are chairing regarding possible financial
impacts for Easton and the Main Library if the Storm Drain Measure
does not pass. The event will be held at the Easton Library at 7:00pm
Sunday, April 26th.
VI. Reports
A. City Librarian's Report - Highlights
1. Main Information Desk - May 4th is the "opening day" for the
combined Reference and Circulation desk to begin operations.
Patrons will be encouraged to use self-check in order to alleviate
the issue of having to wait in line to check out materials. Staff
will be available to assist patrons who are not familiar with using
the self-check machines.
48o Primrose Road•Burlingame•California 94010-4083
Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library
2. Library Trustee Position - Trustee Brock's current term ends -�
on June 30, 2009; she is eligible to apply for a consecutive 3 year
term. The City has noticed previous applicants regarding the
available position on the Library Board of Trustees.
B. Foundation Report
The spring book sale opens on Thursday afternoon at 4:00pm and
continues throughout the weekend until Sunday, April 26th at
4:00pm. Invitations to the annual Author's Luncheon featuring
Author's Sandra Tsing Loh's "Mother On Fire" and Mike Robbins
" Be Yourself" were mailed the end of March. The event will be
held at Dominic's at Poplar Creek.
VII. Unfinished Business
A. Friday Closure at Easton
Easton will be closed on Friday beginning May 1st and continuing
into the next fiscal year. The Trustees expressed concern that
due process regarding the Easton closure was not followed.
B. Educational Process
The Trustees discussed ways in which they could reach out to the
public in an effort to better inform them on the subject of library
usage i.e., circulation totals and activity, inter library loans,
additions to the collection, children and adult programs, outreach
services, reference activity and on-line services.
C. Informational Fact Document
The Trustees unanimously passed a motion requesting that the City
Librarian prepare an educational fact sheet for the Trustees detailing
information on library usage and trust funds, including any specific
limitations on fund allocation. M/S/C (Toft%McCormack)
VIII. New Business
The Trustees reviewed two options presented by the City Librarian for
modifying the Library budget. The Trustees unanimously passed the
motion of Trustee Griffith which stated that in the event the City
reduces the Library budget by 15%, the Trustees recommend for a
period of one year that $ 80,000 be re-allocated from the book budget to
retain hourly staff. M/S/C (Griffith/Toft)
IX. Announcements
Trustee McCormack will not be able to attend the Mayl9th Trustee
meeting. The City Librarian noted that the final budget session will be
held in the Lane Community Room at 7:00pm on Wednesday May 27th.
Library Board of Trustee Minutes April 21,2009 2
X. Adjournment
The meeting was adjourned at 7:30pm. M/S/C (McCormack/Griffith)
The meeting of the Library Trustees will be held on May 19, 2009 in the
Library Conference Room.
Respectfully Submitted,
Alfred H. Escoffier
City Librarian
Library Board of Trustee Minutes April 21,2009 3