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Library Board of Trustees Minutes
March 17, 2009
I. Call to Order
President Brock called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Deborah Griffith,
Katie McCormack, (conference call)
Pat Toft, Sandy Towle
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder
III. Minutes of the February 17, 2009 Trustee Meeting
The Trustees unanimously approved the February 17, 2009 minutes. M/S/C
(Towle/Griffith)
IV. Correspondence and Attachments
A. Tutor.com
The Trustees reviewed the report from Tutor.com which shows a 59%
increase in usage from Burlingame students. Statistics show that 11th
graders are the most frequent users but younger students are beginning to
use it more often. Math is the most popular subject area for students of all _
ages. The report noted comments from students expressing how grateful they
were for tutorial help and the methods used by the tutors to help them reach
the correct answers to their questions.
B. Community Survey
The trustees noted that the results of the library survey, which was made
available to the community both in written form and on-line, had many
positive comments regarding the collection, programs and staff. Responders
to the survey placed special emphasis on the fact that staff was so willing and
helpful in assisting library users with their individual needs.
V. From the Floor - No one from the public attended.
VI. Reports
A. City Librarian's Report - Highlights
1. New Procedures - Beginning March 17th, patrons will no
longer pick up their holds at the circulation desk. "Express
Holds" are being implemented to promote more self-service.
Patrons will pick up their own "holds" and check them out on the shelf
check machines. The combination Reference and Circulation desk will
be re-named to the "Main Information Desk". Cross training of
Reference and Circulation staff is in progress.
480 Primrose Road•Burlingame•California 94010=4083
Phone(650) 558-7474'Fax(650)342-6295•www.burlingame.org/library .
2. Online Catalog Computers -Two additional online computers
will be placed in the lobby to assist patrons with locating materials in
the Peninsula Library System. Patrons will be able to use these
computers to pay fines and fees.
B. Foundation Report
The Foundation approved funding of Library programming and
collections for 2009 at its February meeting. Fund raising
activities planned for this year are the Spring Book Sale (April),
Author's Luncheon,(May), and a Garden Party Tour (August). The
luncheon committee has mailed 300 Sponsorship letters to past
donors of the Library requesting them to help underwrite the
luncheon. Proceeds from the Author's Luncheon will be used to
enhance the collection.
VII. Unfinished Business
A. Employee Achievement Awards Dinner
The Trustees unanimously passed the motion of Trustee Griffith to continue
the tradition of the Employee Achievement Awards Dinner but in an effort to
reduce the cost, Trustees and their guests would pay for their individual
dinners. M/S/C (Griffith/Toft). Staff and their guests would not be asked to
pay for their dinners. President Brock will write a letter to the Foundation
Board of Directors asking them to join the Trustees in their effort to reduce the
cost of this special event. —N,
B. Wayne Willert Trust
The Trustees unanimously passed a two part motion regarding the
disbursement of the $ 240,000 received from the Willert Trust. 1) Trustee
Griffith proposed a plan for the expenditures of the Willert Trust that would
divide the $ 240,000 into increments of$ 80,000 over a three year period. The
current remaining $ 160,000 would be placed in an interest bearing
account entitled "Emergency or Endowment Fund". 2) Trustee Griffith
proposed a second motion regarding the allocation of the $ 80,000 for the year
2009 which would disburse up to $ 35,000 for the physical changes of the
"Main Information Desk" and the former Reference desk; remaining balance
would be used to fund the collection and computer acquisitions.
M/S/C (Griffith/Towle)
C. Reference Desk
The Trustees agreed to pursue the suggestion of Trustee Towle that the former
Reference desk be converted into a stand up computer area. It is possible
that 5 computers would fit on the desk.
Library Board of Trustee Minutes March 17,2009 2
�-- VIII. New Business
A. ALA Conference Attendance
The Trustees unanimously agreed to authorize funding from their Education
Fund in order that Amy Pelman and Al Escoffier can attend the American
Library Conference in Chicago in July of 2009. M/S/C (Toft/Brock)
B. Budget Status
The Library budget has to be completed by March 27th. At their last meeting
the City Council did not support a Sunday closure for the Library. City
Manager, Jim Nantell, has now required that budget reductions reflect a 15%
decrease in expenditures.
C. Easton Branch Library
The City Council requested that the City Librarian prepare a cost break down
on all facets of the Easton Library operation, as well as use statistics such as
daily and hourly circulation and attendance.
IX. Adjournment
The meeting was adjourned at 6:45pm. M/S/C (Griffith/Toft) The next
meeting of the Library Trustees will be held on April 21, 2009 at 5:30pm in
the Library Conference Room.
6IRResectfully Submitted,
d H. Escoffier
City Librarian
Library Board of Trustee Minutes March 17,2009 3