Loading...
HomeMy WebLinkAboutMin - LB - 2009.03.17 BURL NNAME mMaKWEN- Library Board of Trustees Minutes March 17, 2009 I. Call to Order President Brock called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock, Deborah Griffith, Katie McCormack, (conference call) Pat Toft, Sandy Towle Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Minutes of the February 17, 2009 Trustee Meeting The Trustees unanimously approved the February 17, 2009 minutes. M/S/C (Towle/Griffith) IV. Correspondence and Attachments A. Tutor.com The Trustees reviewed the report from Tutor.com which shows a 59% increase in usage from Burlingame students. Statistics show that 11th graders are the most frequent users but younger students are beginning to use it more often. Math is the most popular subject area for students of all _ ages. The report noted comments from students expressing how grateful they were for tutorial help and the methods used by the tutors to help them reach the correct answers to their questions. B. Community Survey The trustees noted that the results of the library survey, which was made available to the community both in written form and on-line, had many positive comments regarding the collection, programs and staff. Responders to the survey placed special emphasis on the fact that staff was so willing and helpful in assisting library users with their individual needs. V. From the Floor - No one from the public attended. VI. Reports A. City Librarian's Report - Highlights 1. New Procedures - Beginning March 17th, patrons will no longer pick up their holds at the circulation desk. "Express Holds" are being implemented to promote more self-service. Patrons will pick up their own "holds" and check them out on the shelf check machines. The combination Reference and Circulation desk will be re-named to the "Main Information Desk". Cross training of Reference and Circulation staff is in progress. 480 Primrose Road•Burlingame•California 94010=4083 Phone(650) 558-7474'Fax(650)342-6295•www.burlingame.org/library . 2. Online Catalog Computers -Two additional online computers will be placed in the lobby to assist patrons with locating materials in the Peninsula Library System. Patrons will be able to use these computers to pay fines and fees. B. Foundation Report The Foundation approved funding of Library programming and collections for 2009 at its February meeting. Fund raising activities planned for this year are the Spring Book Sale (April), Author's Luncheon,(May), and a Garden Party Tour (August). The luncheon committee has mailed 300 Sponsorship letters to past donors of the Library requesting them to help underwrite the luncheon. Proceeds from the Author's Luncheon will be used to enhance the collection. VII. Unfinished Business A. Employee Achievement Awards Dinner The Trustees unanimously passed the motion of Trustee Griffith to continue the tradition of the Employee Achievement Awards Dinner but in an effort to reduce the cost, Trustees and their guests would pay for their individual dinners. M/S/C (Griffith/Toft). Staff and their guests would not be asked to pay for their dinners. President Brock will write a letter to the Foundation Board of Directors asking them to join the Trustees in their effort to reduce the cost of this special event. —N, B. Wayne Willert Trust The Trustees unanimously passed a two part motion regarding the disbursement of the $ 240,000 received from the Willert Trust. 1) Trustee Griffith proposed a plan for the expenditures of the Willert Trust that would divide the $ 240,000 into increments of$ 80,000 over a three year period. The current remaining $ 160,000 would be placed in an interest bearing account entitled "Emergency or Endowment Fund". 2) Trustee Griffith proposed a second motion regarding the allocation of the $ 80,000 for the year 2009 which would disburse up to $ 35,000 for the physical changes of the "Main Information Desk" and the former Reference desk; remaining balance would be used to fund the collection and computer acquisitions. M/S/C (Griffith/Towle) C. Reference Desk The Trustees agreed to pursue the suggestion of Trustee Towle that the former Reference desk be converted into a stand up computer area. It is possible that 5 computers would fit on the desk. Library Board of Trustee Minutes March 17,2009 2 �-- VIII. New Business A. ALA Conference Attendance The Trustees unanimously agreed to authorize funding from their Education Fund in order that Amy Pelman and Al Escoffier can attend the American Library Conference in Chicago in July of 2009. M/S/C (Toft/Brock) B. Budget Status The Library budget has to be completed by March 27th. At their last meeting the City Council did not support a Sunday closure for the Library. City Manager, Jim Nantell, has now required that budget reductions reflect a 15% decrease in expenditures. C. Easton Branch Library The City Council requested that the City Librarian prepare a cost break down on all facets of the Easton Library operation, as well as use statistics such as daily and hourly circulation and attendance. IX. Adjournment The meeting was adjourned at 6:45pm. M/S/C (Griffith/Toft) The next meeting of the Library Trustees will be held on April 21, 2009 at 5:30pm in the Library Conference Room. 6IRResectfully Submitted, d H. Escoffier City Librarian Library Board of Trustee Minutes March 17,2009 3