Loading...
HomeMy WebLinkAboutMin - LB - 2009.02.17 BURL "I" NOANE Nn Library Board of Trustees Minutes February 17, 2009 I. Call.to Order President Brock called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock, Deborah Griffith, Sandy Towle Trustees Absent: Katie McCormack, Pat Toft Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder III. Minutes of the January 20, 2009 Trustee Meeting The Trustees unanimously approved the January 20, 2009 minutes. M/S/C (Griffith/Brock) IV. Correspondence and Attachments The Trustees reviewed the quarterly statements from the Trustees Fund and the Revolving Account. Library use statistics for January 2009 reflect a 8.15% increase at the main library and a 1.64% at the `- Easton Branch from January of 2008. V. From the Floor - No one from the public attended. VI. Reports A. City Librarian's Report - Highlights 1. Main Service Desk- Planning for the Main Service Desk is underway. Cross training is taking place with reference and circulation staff. The official "opening day" for the Main Service Desk is scheduled for April 15th. A "Change" workshop will be given for staff by Ruth Barefoot of the San Jose Way (San Jose Public Library) Ms. Barefoot will focus her program on how to implement an effective Main Service Desk and give us direction on other ways to use service desks and move shelving to make materials more accessible to our patrons. 480 Primrose Road Burlingame•California 94010-4083 Phone(650)558-7474'Fax(650)342-6295'www.burlingame.org/library 2. Library and Foundation Newsletter -� The joint newsletter is being mailed to approximately 8,000 residents in Burlingame the 2nd week of March. The focus will be to inform and explain the changes in Library services and staff that have resulted from the budget reductions. The Foundation's upcoming fundraising events will be a featured item. The Trustees suggested that the publication be put on the Library Website. 3. Requests to Foundation for 2009 - The City Librarian advised the Trustees of the specific funding requests he will make to the Foundation for 2009. The total amount requested is $110,000 and will be allocated to collections and programs. Library Collections (Print) $ 80,000 Summer High School Enrichment $ 3,000 Children's & Adult Media $ 14,000 Children's/Adult Programs 13,000 Total Requests $ 110,000 B. Foundation Report Al Escoffier 1. New Board Members - Bryan Blythe, CPA; Don Roberts, --� retired attorney and former President of the Foundation; and Amber Ellis Senguine, graphic artist have been nominated to join the Foundation for a two year term. Their nominations will be approved at the February 19th Annual Foundation Board Meeting. 2. Advisory Board- Kris and Jim Cannon will host an evening get together of the Advisory Board to inform them of current board activities and enlist their support for the coming year. VII. Unfinished Business A. Library Budget Matrix February 19, 2009 The City Librarian reviewed the Matrix with the Trustees. Library reductions already made are reducing hourly staff 50% and closing Friday night at 5:00pm instead of 7:00pm. B. Employee Achievement Award Event The Trustees agreed to table discussion of this topic until all the Trustees are present. C. Wayne Willert Trust Fund Expenditures At the request of President Brock, the Trustees agreed to table .� discussion of this topic until all the Trustees are present. Library Board of Trustee Minutes February 17,2009 2 D. Internet Reservations Discontinued Barry Mills �..- Barry presented a visual to the Trustees and explained the rationale of discontinuing Internet reservations at the lower level terminals. The reservation procedure worked well when the time limit was for an hour. When the time frame was increased to 2 hours the system began to have problems such as shutting down after 1 hour for privacy reasons and causing patrons to lose his work and loss of reservations. Barry worked with the software company but issue could not be resolved. County libraries are still taking reservations for an hour; city libraries have discontinued reservations. VIII. New Business The City Librarian discussed the proposed reductions to the library budget some of which have been implemented and some which are a work in progress. The reductions total a savings of$ 420,808 and are categorized as follows: 1) reduction in hours for both Main and Easton; 2) reorganization of service desks, and the addition of another self check; and 3) reduction in collections and children and adult programming. IX. Adjournment The meeting was adjourned at 6:45pm. M/S/C (Brock/Griffith) The next meeting of the Library Trustees will be held March 17, 2009 at 5:30pm in the Library Conference room. Respectfully Submitted, Alfr d H. Esc der City Librarian Library Board of Trustee Minutes February 17,2009 3