Loading...
HomeMy WebLinkAboutMin - LB - 2009.01.20 BURLINOAME NOMIN 14 MAIN Library Board of Trustees Minutes January 20, 2009 I. Call to Order President Brock called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock, Deborah Griffith, Katie McCormack, Pat Toft, Sandy Towle Staff Present: Al Escoffier, City Librarian Sidney Poland, Recorder. Foundation President Stephen Hamilton III. Minutes of the November 18, 2008 Trustee Meetin The Trustees unanimously approved the November 18, 2008 minutes. M/S/C (Toft/Griffith) IV. Correspondence and Attachments Monthly Statistics - Library circulation increased 10% in November and 15% in December over last year's figures. V. From the Floor - No one from the public attended. VI. Reports A. City Librarian's Report - Highlights 1. Winter Wonderland - Attendance at this event exceeded all expectations with between 500-600 guests visiting the Library to join in the festivities. Entertainment was provided by the Serra Men's Choir, a ballerina from the Peninsula Ballet Theatre performing the dance of the Sugar Plum Fairies and holiday songs from carolers Vicki Machado and Manuel Caneri. 2. Employee Recognition Dinner - All employees were honored at the 14th annual employee recognition dinner held at the Doubletree Hotel. Achievement awards for outstanding work in their individual departments were received by Linda Santo, Program Director; Brad McCulley, Library Assistant Circulation; and Cathy Somerton, Children's Librarian. 480 Primrose Road Burlingame•California 94010-4o83 Phone(650)558-7474-Fax(650)342-6295•www.burlingame.org/library 3. Technology Upgrades - Fiber optic cable was installed at _ the Easton Library on December 5th. Bandwidth and speed is now increased by 10X. 4. CALTAC Memberships - Memberships for all five trustees have been renewed for the coming year. B. Foundation Report Stephen Hamilton 1. Library Support - Last year the Foundation provided the Library with 121,000 in financial support; $ 85,000 of that amount was raised through-fund raising events and the remainder was drawn down from Foundation assets. The goal in 2009 is to raise $ 109,000 through the Book Sale, Author's Luncheon and John Ward's garden event in August. 2. Board Status - Due to the fact that 7 board members have resigned, the election of officers and introduction of new board members has been postponed until the February meeting. The main focus of the January meeting will be to set the goals for the coming year. 3. Goals for 2009- The five major goals for 2009 are 1) rebuilding the Foundation Board; 2) expanding the donor base from 85 to 260; 3) continue to grow the book sale revenue from 9K to 14K and increase on-line sales; 4) fund adult and children programs; and 5) improve internal workings of the Foundation Board. A suggestion was made to provide the public with information on how to make book donations on the Foundation Website. VII. Unfinished Business A. Library Budget - The Library has begun to implement budget reductions by closing the Library on Friday at 5:00 instead of 7:00 which represents a reduction of 700 hours for hourly staff. Single staffing during the week has begun at public desks. The Circulation and Reference desks will continue to have two staff members on the weekends. Management is working on plans to have a single public desk manned by both a Reference and a Circulation staff person. City _wide reductions are expected to be in the 10% range by July 1st. Library Board of Trustee Minutes January 20,2009 2 B. Employee Achievement Award Event The Trustees expressed their support to holding this event next year as they feel the staff is so worthy of this recognition. However in light of these difficult times, the Trustees discussed the possibility of the Trustees and the Foundation Board members defraying a portion of the cost by paying for themselves and their guest. The Trustees requested that Jim Ensign be contacted to reserve space for Sunday, December 6th. A suggestion was made for the reception to begin earlier. C. Strategic Plan Status Strategic planning has been placed on hold until the budget reductions are resolved. VIII. New Business A. Wayne Willert Trust Fund Expenditures Mr. Willett has left an endowment of$240,000 to the Library with additional funds forthcoming after the tax return has been completed. The City Librarian provided the Tr-iste.es with some suggestions as to how the funds could be allocated such as increasing the educational fund, air conditioning at Easton, and collection back up fund. Ideas mentioned by the Trustees were 1) centennial endowment; 2) cafe 3) theatre and 4) an emergency fund. Discussion on this matter will be agenized for the next meeting. B. Patron Ban The Trustees unanimously affirmed the request of the Library staff that a male patron be banned from the Library until March 15, 2009. M/S/C (McCormack/Brock) IX. Announcements A. Commissioner's Dinner Trustee Griffith expressed her concerns regarding the cost of the Commissioner's Dinner at a time when the economy is in such bad straits, and the City is considering budget reductions of 10%. Noting that the volunteer commitment of the Commissioners should be recognized in some way, the suggestion was made that guests other than the Commissioners pay for attending the event. B. Council Goals Session January 31st The Council will hold its Goal Session on Saturday January 31 st at the Burlingame Recreation Center at 9:00am. Library Board of Trustee Minutes January 20,2009 3 C. Dan Stone Luncheon Trustee Griffith inquired as to the possibility of engaging Elizabeth Partridge ,who was the featured author at the Dan Stone Luncheon, for an adult program. E. Internet Reservation System Trustees Brock and Towle received inquiries from patrons questioning the reason for discontinuing the Internet reservation system at the lower level terminals. Barry Mills, Technical Services Supervisor, will attend the next Trustee meeting to discuss this issue with the Trustees. X. Adjournment The Trustees' meeting was adjourned at 6:20pm. The next meeting of the Board of Trustees will be held February 17, 2009. Respectfully Submitted, Alfr d H. Escoffier City Librarian Library Board of Trustee Minutes January 20,2009 4