HomeMy WebLinkAboutAgenda Packet - LB - 2009.02.17 IURLINGAME PUBLIC LIBRARY BURLINGAME
Board of Trustees Agenda - _
February 17, 2009—5.30pm
480 Primrose Road—Library Conference Room c L'
SUGGESTED ACTION
XCALL TO ORDER
ROLL CALL 16-uj le
I . Library Board of Trustees Minutes for January 20,2009 Appproval
,/IV. CORRESPONDENCE AND INFORMATION Information
A. Trustee Fund Report January 2009
B. Comments from the Public
C. January 2009 Statistics
FROM THE FLOOR (Public Comments)
VI. REPORTS
City Librarian's Report-Escoffier Information
foundation Report 411 Information
VII. UNFINISHED BUSINESS
,A/ Library Budget Matrix February 10, 2009 V" Discussion/Action
,.B'Employee Achievement Award Dinner Date Confffined Discussion/Action
X.Internet Reservations Discontinued-Barry Mills Information
D�hX/ayne Willert Trust Fund Expenditures Qi Discussion/Action
�
VIII. NEW BUSINESS
A. Proposed Reductions to Burlingame Library Budget Discussion
IX. ANNOUNCEMENTS
X. ADJOURNMENT f�—�,��. Adjourn
An writings or documents provided to a majority f
Y g p 1 ty o the Library Board of
Trustees regarding any item on this agenda will be made available for
public inspection at the Reference Desk of the Burlingame Public Library,
480 Primrose Road, Burlingame, California
BURL NNAME
Library Board of Trustees Minutes
January 20, 2009
I. Call to Order
President Brock called the meeting to order at 5:30pm.
II. Roll Call
Trustees Present: Nancy Brock, Deborah Griffith, Katie
McCormack, Pat Toft, Sandy Towle
Staff Present: Al Escoffier, City Librarian
Sidney Poland, Recorder.
Foundation President Stephen Hamilton
III. Minutes of the November 18, 2008 Trustee Meetin
The Trustees unanimously approved the November 18, 2008 minutes.
M/S/C (Toft/Griffith)
IV. Correspondence and Attachments
Monthly Statistics - Library circulation increased 10% in November
and 15% in December over last year's figures.
V. From the Floor - No one from the public attended.
VI. Reports
A. City Librarian's Report - Highlights
1. Winter Wonderland - Attendance at this event exceeded all
expectations with between 500-600 guests visiting the Library to
join in the festivities. Entertainment was provided by the Serra
Men's Choir, a ballerina from the Peninsula Ballet Theatre
performing the dance of the Sugar Plum Fairies and holiday songs
from carolers Vicki Machado and Manuel Caneri.
2. Employee Recognition Dinner - All employees were
honored at the 14th annual employee recognition dinner held at
the Doubletree Hotel. Achievement awards for outstanding work
in their individual departments were received by Linda Santo,
Program Director; Brad McCulley, Library Assistant Circulation;
and Cathy Somerton, Children's Librarian.
480 Primrose Road Burlingame•California 94010-4o83
Phone(650)558-7474-Fax(650) 342-6295•www.burlingame.org/library
3. Technology Upgrades - Fiber optic cable was installed at _
the Easton Library on December 5th. Bandwidth and speed is
now increased by 10X.
4. CALTAC Memberships - Memberships for all five trustees
have been renewed for the coming year.
B. Foundation Report Stephen Hamilton
1. Library Support - Last year the Foundation provided the
Library with 121,000 in financial support; $ 85,000 of that
amount was raised through-fund raising events and the
remainder was drawn down from Foundation assets. The goal in
2009 is to raise $ 109,000 through the Book Sale, Author's
Luncheon and John Ward's garden event in August.
2. Board Status - Due to the fact that 7 board members have
resigned, the election of officers and introduction of new board
members has been postponed until the February meeting. The
main focus of the January meeting will be to set the goals for the
coming year.
3. Goals for 2009- The five major goals for 2009 are
1) rebuilding the Foundation Board; 2) expanding the donor
base from 85 to 260; 3) continue to grow the book sale revenue
from 9K to 14K and increase on-line sales; 4) fund adult and
children programs; and 5) improve internal workings of the
Foundation Board.
A suggestion was made to provide the public with information on how to
make book donations on the Foundation Website.
VII. Unfinished Business
A. Library Budget - The Library has begun to implement budget
reductions by closing the Library on Friday at 5:00 instead of 7:00
which represents a reduction of 700 hours for hourly staff. Single
staffing during the week has begun at public desks. The Circulation
and Reference desks will continue to have two staff members on the
weekends. Management is working on plans to have a single public
desk manned by both a Reference and a Circulation staff person. City
_wide reductions are expected to be in the 10% range by July 1 st.
Library Board of Trustee Minutes January 20,2009 2
B. Employee Achievement Award Event
The Trustees expressed their support to holding this event next year as
they feel the staff is so worthy of this recognition. However in light of
these difficult times, the Trustees discussed the possibility of the
Trustees and the Foundation Board members defraying a portion of the
cost by paying for themselves and their guest. The Trustees requested
that Jim Ensign be contacted to reserve space for Sunday, December
6th. A suggestion was made for the reception to begin earlier.
C. Strategic Plan Status
Strategic planning has been placed on hold until the budget reductions
are resolved.
VIII. New Business
A. Wayne Willert Trust Fund Expenditures
Mr. Willett has left an endowment of$240,000 to the Library with
additional funds forthcoming after the tax return has been completed.
The City Librarian provided the Trustees with some suggestions as to
how the funds could be allocated such as increasing the educational
fund, air conditioning at Easton, and collection back up fund. Ideas
mentioned by the Trustees were 1) centennial endowment; 2) cafe
3) theatre and 4) an emergency fund. Discussion on this matter will be
agenized for the next meeting.
B. Patron Ban
The Trustees unanimously affirmed the request of the Library staff that
a male patron be banned from the Library until March 15, 2009.
M/S/C (McCormack/Brock)
IX. Announcements
A. Commissioner's Dinner
Trustee Griffith expressed her concerns regarding the cost of the
Commissioner's Dinner at a time when the economy is in such bad
straits, and the City is considering budget reductions of 10%. Noting
that the volunteer commitment of the Commissioners should be
recognized in some way, the suggestion was made that guests other
than the Commissioners pay for attending the event.
B. Council Goals Session January 31st
The Council will hold its Goal Session on Saturday January 31 st at the
Burlingame Recreation Center at 9:00am.
Library Board of Trustee Minutes January 20,2009 3
C. Dan Stone Luncheon
Trustee Griffith inquired as to the possibility of engaging Elizabeth
Partridge ,who was the featured author at the Dan Stone Luncheon, for
an adult program.
E. Internet Reservation System
Trustees Brock and Towle received inquiries from patrons questioning
the reason for discontinuing the Internet reservation system at the
lower level terminals. Barry Mills, Technical Services Supervisor, will
attend the next Trustee meeting to discuss this issue with the Trustees.
X. Adjournment
The Trustees' meeting was adjourned at 6:20pm. The next meeting of
the Board of Trustees will be held February 17, 2009.
Respectfully Submitted,
+frd . EscdiT
City Librarian
Library Board of Trustee Minutes January 20,2009 4
Proposed Reductions to Burlingame Library Budget
February 10, 2009
1) Close main library Friday evenings. Close at 5 PM instead of 7 PM. Loss of 2
public service hours. Layoff hourly staff. Already implemented.
Savings: $ 24,808.
2) Move toward single staffing of service desks. More waiting in line for service
public service. Library will emphasize self service options. Layoff hourly staff.
Already implemented.
Savings: $ 74,000.
3) Create Joint Service Desk. Combine Circulation and Reference operations into
"one stop shopping" for library users. New service model will emphasize
teamwork service to public. This is the initial estimated savings; annual savings
should be more as we lay off hourly staff.
Savings: $ 35,000.
4) Close Easton Branch Fridays. Loss of 3 service hours at branch library. Layoff
hourly branch staff.
Savings: $ 11,000
5) Drop all microfilm; binding of back rens; begin to clear back runs of
periodicals. Some labor savings.
Savings: $ 16,000
6) Drop Investment (Standard &Poor's, etc.)print materials; rely on online
services. Some labor savings.
Savings: $ 21,000
7) Drop interlibrary loan service. BPL would the second library in PLS to drop
the service. Patrons would no longer have access to materials outside PLS.
Permanent staff would layoff hourly staff.
Savings: $ 12,000
8) Reduce book/print/media budget by $ 76,000 or 40%. Would cut number of
titles purchased by at least 3,000.
Savings: $ 76,000
1
9) Reduce technical services staffing. Would create an initial backlog of items
to go out to the public; delays in ordering, cataloging and processing;
continuing to ramp up outsourcing. Layoff of hourly staff.
Savings: $ 25,000
10)Close extra days around holidays. For example if Christmas Eve falls on
Thursday, the library would close from Thursday through Sunday and reopen
on Monday. Lay off of hourly staff.
Savings: $ 11,000
11)Close Main library at 8 PM instead of 9 PM. There would be little savings
because all staff working in the evenings are permanent staff. Only savings
would be for pages. May not be an effective reduction.
Savings: $ 3,000
12)Close Sundays. The 4 hour Sunday opening are the busiest 4 hours of the
week. Unfortunately, the staffing is made up mainly of hourly staff. Layoff of
hourly staff.
Savings: $ 50,000
13)Reduce story times from 7 per week to 3 per week. Fewer staff in children's
would result in less time for story times. These programs garner 100+
audiences per session. Lay off of hourly children's staff on service desks.
Savings: $ 11,000
Total Savings: $ 359,808
Impacts on Users:
• Service hours reduced by 13 hours: main library hours from 64 to 54 hours per
week; branch hours from 30 to 27 per week.
• Collection expenditure reductions: $ 113,000 per year
2
City Budget Department Comparisons
Department 08109 Budget Reduction Proposed Notes
City Attorney $ 408,099 3.6%
City Clerk $ 351,306 10.9% 1
City Council $ 131,026 7%
City Manager $ 393,974 9%
Community Dev. $ 1,894,258 21% 2
Finance Dept $ 1,418,748 8 % 3
Fire $ 9,698,300 9.8%
Human Resources $ 597,376 13%
Internal Services $ 6,938,089 3.9% 4
Library $ 3,853,593 10.4%
Park & Recreation $ 5,942,908 6.7%
Police $ 8,766,399 6.5%
Public Works $ 4,742,157 8.5% 5
Notes:
1) City Clerk includes "Clerk & Elections"
2) Community Development charges back some salaries to the Building Fund
3) Finance Department: 15% of director's salary transferred to Waste Management
Fund.
4) Internal Services includes: $ 751,000 (IT); $ 1.2K (Public Works, Vehicle
Maintenance); $ 1.1K (Public Works, Facilities Maintenance); $ 3.8K (Risk
Management). Each of these figures are also listed in the department budgets
by a formula.
5) Public Works includes Engineering & Streets and Storm Drains. Some salary
shifted to Enterprise funds.
February 16, 2009
TO: Burlingame Library Foundation
FROM: Al Escoffier, City Librarian
RE: Requests for Calendar year 2009
This year marks a challenging one for both the Library and
the Foundation. With unprecedented reductions in
funding for the Library, we will rely even more heavily on
the Foundation to extend our collections and programs
into the community.
The total requested this year does not make up for the
anticipated losses, expected to be nearly $ 400,000, but
will help supplement our print and media collections and
sustain a portion of our programming for all ages.
Focus of support by the Foundation in the past has not
been on retaining public library service hours or staff.
Previous Boards have felt that this is the responsibility of
the City and not the Foundation. The Foundation goals
have been to enhance the library operations and services,
but not to maintain buildings or retain staff.
You will see significant layoffs of staff this year. We began
layoffs in November 2008 in anticipation of the reductions
we knew were coming. With the loss of staff, we have
developed an alternative service model: Joint Service
Desk. This desk will function as adult information and
circulation services and should be implemented by late
spring.
In addition, the Trustees anticipated fund losses and
requested funding from the Duncan Trust. The Trustees
have allocated $ 30,000 for this fiscal year and another $
30,000 for next fiscal year for collections only. The
Trustees will be looking at other ways to assisting with
1
library programs and services to help cushion the losses
we are seeing from the City.
Since we don't know the ultimate outcome of the current
financial crisis, I would caution both the Trustees and the
Foundation to assist the Library as much as possible this
year, but hold back some funds for our uncertain future.
If you have questions about the requests, I would be happy
to field them.
2
White Paper Requests to Foundation
T Calendar Year 2009
Library Collections (Print) $ 80,000
Summer High School Enrichment $ 39000
Children's & Adult Media $ 14,000
Children's/Adult Programs $ 139000
Total Requests $ 1109000
3
White Paper
Library Requests to Foundation- 2009
I. Library Print Collection Fund Replacement
Summary:_The Library has experienced an unprecedented loss in
funding for the current fiscal year to fund library print and media
collections. A projected $ 80,000 to $ 100,000 loss for fiscal 2009/2010
is anticipated. The library will need financial support to maintain up-to-
date, viable collections for library users.
Background:-The Library budget for fiscal 2008/2009 experienced a
loss of 6% for this fiscal year. The total budget is down from 2002 high of
$ 285K to $ 187K. The give-backs for the budget for next fiscal year,
effective July 1, 2009, will be on the order of$ 80K. This would leave the
library with only $100K in general fund money for library materials. This
is a 65% reduction from 2002.
Use of Collection: Library collection use was up 6% over the previous
year last year, and is running 15% higher this year. That's a 21%
increase in a two year period. The recessionary economy is bringing
many more people into the library for education, training, job searching,
use of the Internet and inexpensive recreational pursuits.
Targeted Collections: We are now focusing only on the high interest
needs of the community. We will focus on multiple copies of high interest
titles in fiction and nonfiction, high interest media and children's and
teen materials.
Additional Support: In anticipation of this loss, the Trustees have
obtained a grant of $ 30,000 from the Duncan Trust for collection
support this fiscal year, and another $ 30,000 in support for next fiscal
year. The Trustees are discussing other options for library funding.
Project Budget: $ 80,000.00.
4
II. Summer Enrichment Books for High School and
Middle School Students
Summary: The Foundation has supported the on-going needs of our
community students for summer enrichment reading. This program has
been very popular. We add multiple copies of recommended titles for the
many students in our service area.
Background: The library receives frequent requests for summer reading
enrichment titles. The middle and high schools in our area produce
summer reading lists. These lists are sent to the Library and posted in
the Teen Room. We acquire multiple copies for our collections in a trade
paperback format. All of the titles are also represented in hardcover in
our regular collections.
Service Area: Burlingame Intermediate School; Crocker Middle School;
Burlingame High School; Mills High School; Crystal Springs/Uplands
School; Mercy High School; St. Catherine of Siena School; Our Lady of
Angels School; Nueva Day School.
Use of Collection: Each book circulates an average of 6x each summer;
we generally have 8-10 copies per title. The types of titles include
everything from older classics such as: Old man and the Sea to modern
classics like Isabel Allende's Daughter of Fortune. With approximately 120
titles, we reach approximately 7,200 student uses per year.
Budget Impact: Each year, we discard copies which are no longer
serviceable and retain the rest for the following year. We then fill in the
needed titles each spring in anticipation of the summer demand.
Project Budget: The budget for this project is $ 3,000.00.
5
III. Media Collections, All Ages
Summary: Children's library media collections enhance reading and the
printed word for young children from pre-readers through elementary
school age. The library's collection of children's media is modest and we
are anxious to increase the number of titles available. Media for adults is
also very popular including: current films on DVD, language learning
media and PBS series DVD's. Media consists of audio cassettes in sets,
along with an accompanying book. We also have DVD's and CD's for all
ages. This collection helps fulfill the need for audio/visual learning for all
ages in the Burlingame/Hillsborough community.
Background: The library has a strong demand for media in all forms.
Children's DVD's include classic stories, Disney classics and more
modern titles. Books on CD are very popular.
Service Area: Library users in Burlingame and Hillsborough.
Use of Collection: Each media item generally circulates until it can no
longer be played! The collection receives hard use. It's not unusual for a
title to circulate over 100 times. Total media circulation is about 1/3 of
total circulation.
Budget Impact_$ 14,000.00.
6
V. Children's and Adult Programs:
Summer Reading Clubs, author programs, National Library
Week, Poetry Month, etc.
Summary:The Burlingame Public Library celebrates its 561h year of
children's summer reading clubs. The reading clubs are designed to keep
children reading throughout the summer months and encourage the joy
of reading, as well as encouraging the library habit.
Along with programs for children, the library features author events for
teens and adults to enhance the reading experience. We have been
fortunate to have had a number of wonderful authors sponsored by the
Foundation. Germaine Greer will be featured in March. We had mystery
author Laurie King last summer. Elizabeth Partridge was our Stone
Family Lecture this year.
Background:The summer reading clubs have evolved into three distinct
clubs: "Read to me" for parents reading to their pre-readers; Regular
�— Reading Club for children who are already readers (elementary school
age); Teen Reading Club (all teens). Two years ago we began the very
popular adult summer reading club.
Service Area:The area served would be children, teens and adults in
Burlingame and Hillsborough.
Operation of the Reading Clubs: Each reading club has a "hook" to
encourage children to read. Each club has an age-appropriate theme.
Each reading club includes:
• Schools with the most finishers receive a school prize
• Promotion includes: letters to principals; school visits to every
classroom; school visits to BIS and Crocker; Press releases to
newspapers; Press releases to school newsletters; posters for teen
club for high school classrooms; bookmarks to schools; library
bulletin boards; display cases; library website
• Family Fun Nights: 7 family fun nights throughout June and July
to encourage library use. Various performers are brought in to
entertain.
• Family movie afternoon: 5 family movie afternoons during the
summer
7
Budget Impact: $ 13, 00.00 for all adult and children's programs this
year. .
8
Trustees Special Fund Balances Report
As of 1/19/2009
1/20/2009 Page 1
1 f 1912009
Account Balance
ASSETS
Cash and Bank Accounts
Centennial Fund -13,911.48
Copier Fund 31,983.53
Donations-Children(designated) 250.00
Donations-Misc 1,274.06
Duncan-Collections 60,000.00
Education Fund 13,931.19
Farrell(Julia)Fund 6,974.06
Interest -2,039.38
Jackson (Dorothea)Fund 3,180.85
Peltier Memorial Fund 1,270.00
Pine(Jane and David)Fund 1,000.00
Schmidt(Mary Jane)Fund 1,565.00
Schroeder(Alice)Fund 71.88
Thigpen (Dorothy)Fund(designated) 1,000.00
Willert(Wayne) Fund 240,000.00
TOTAL Cash and Bank Accounts 346,549.71
TOTAL ASSETS 346,549.71
LIABILITIES 0.00
OVERALL TOTAL 346,549.71
Revolving Account Balances Report
(Includes unrealized gains)
As of 11202009
1/20/2009 Page 1
1/20/2009
Account Balance
ASSETS
Cash and Bank Accounts
Amazon.com 126.93
Children's Reading Club(designated) 785.79
Circ Desk Sales
Davenport(Elizabeth)Fund 140.00
Friends of the Library 2,896.34
Gifts to Staff 200.00
Lands End 112.96
Large Print Books 26.69
Manini(David)Fund 1,813.00
Moose(Gladys)Fund 100.00
Postcard Sales 389.22
Programming 159.51
Silicon Valley Community Foundation Gran 2,873.68
Staff Education-LSTA 1,092.00
Staff Recognition 306.70
Stone Mem. Lecture Fund(dsgn.) -^A-,.AG
.4 t
Volunteer Program(designated) 697.11
Writers Club 150.00
TOTAL Cash and Bank Accounts 10,635.28
�•-- TOTAL ASSETS 10,635.28
LIABILITIES 0.00
OVERALL TOTAL 10,635.28
2008 Burlingame Library Foundation Budget to Date 20-Jan-09
Budget Item Budgeted Balance
LIBRARY COLLECTIONS
Graphic Novels 2,000.00 839.26
HS Summer Enrichment 3,000.00 763.36
Media Collection- Child 4,000.00 16.12
Media Collection- DVDs 20,000.00 1,637.46
Non- Fiction, Child, Easton 2,000.00 2,000.00
31,000.00 5,256.20
PROGRAMS: CHILD &ADULT
Adult Programs 6,000.00 1,248.01
Centennial Wonderland 8,000.00 -3,102.37
One Book, One Community 3,000.00 2,800.00
Programs- All Ages 5,000.00 1,298.72
Three Summer Reading Clubs 9,190.00 -1,293.45
31,190.00 950.91
LIBRARY FURNISHINGS/ INFRASTRUCTURE
Children's Mural 25,000.00 0.00
Children's Renovation 10,000.00 -193.23
Events TV Monitor 2,500.00 72.90
37,500.00 -120.33
Grand Total 99,690.00 6,086.78
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JANUARY 2009
Burlin_c•ame Registered Borrowers
Burlingame Hillsborough Other Total
Adult Patrons 15,832 2,749 0 18,581
juvenile Patrons 4,745 1,383 0 6,128
on-PLS Patrons 0 0 1,756 1,756
Teachers 87 11 88 186
Temporary Patrons 74 2 0 76
Outreach Patrons 23 1 0 24
Staff 28 0 39 67
Total Registered Borrowers 20,789 4,146 1,883 26,818
Circulation Totals
This month total Main 51,371 This month previous year 47,499 8.15% increase
This month total Branch 6,394 This month previous year 6,291 1.64% increase
This month Grand Total 57,765 This month previous year 53,790 7.39% increase
Circulation Activit
All Children's All A/V All Non-English
Main 17,730 17,123 464
Easton 3,853 2,098 0
Total 21,583 19,221 464
Self Check Usage
Total Items % of 1 st Time Check Outs
Main 23,899 61%
Branch 3,213 65%
inline Renewals
Total Items %of Total Renewals
Main 9,133 72%
Branch 1,035 72%
Reference Activity Inter Library Loans
Questions Lent 4,057
Reference 2,301 Borrowed 2,641
Children's 1,472 TOTAL 6,698
Lower Level 2,169
Branch 537
TOTAL 6,479
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JANUARY 2009
PAGE 2
Collections Main Titles Volumes Main Titles Added Branch Volumes Added
Adult Non-Fiction 271 191. 13
"hildren's Non-Fiction 92 41 27
A Non-Fiction 0 0 0
Adult Fiction 290 208 28
Children's Fiction 138 81 31
YA Fiction 83 64 1
DVD Fiction Adult 21 19 0
DVD Fiction JUV 0 0 0
DVD Fiction YA 0 0 0
DVD Non-Fiction Adult 14 14 0
DVD Non-Fiction JUV 3 3 0
DVD Non-Fiction YA 0 0 0
BCKD Adult 0 0 0
Children's BKCD 0 0 0
YA BKCD 0 0 0
CD Music Adult 0 0 0
CD Music JUV 0 0 0
CD Music YA 0 0 0
Totals 912 621 100
Fines and Fees Main $8,212,39
Branch* 760.68
Total $8,973.07
',--Main and Easton Deposits
Trustee Special Fund Photocopies/SAM (Main) 1,153.99
Photocopies/SAM (Branch) 50.95
Total Branch and Main 1,204.94
Estimated User Traffic Main 34,966 Dail Average Main 1,206
Estimated User Traffic Branch 3,939 Daily Average Easton 158
Total User Traffic 38,905 Total Daily Average 1,364
Community Room Adult
Number of Meetings Attendance
Public Meetings 10 319
Staff Meetings 1 30
City Meetings 0 0
Adult Program—Presidential Inauguration 1 100
viewed on the big screen TV
Totals 12 349
Conference Room
Book Club Adult 1 15
City Meeting 0 0
Staff Meetings 6 50
Foundation Board and Author's Luncheon 2 25
Library Board of Trustees 1 8
Totals 10 98
BURLINGAME PUBLIC LIBRARY STATISTICS FOR THE MONTH OF JANUARY 2009
PAGE 3
"hildren's and Young Adult Programs Attendance
iain
Pre-school Story Time 11 354
Toddler Story Time 8 458
Baby Story Time 1 19
Total Story Time 20 Total Story Time Attendance 831
Special Programs Attendance
Poetry Penguins & Pizza Open Mike 1 56
Dan Stone Luncheon 1 135
2 Total Special Program 191
Attendance
Class Visits (Elementary) 4 99
Preschool Outreach Visits 0
Total Class Visits 4 Total Class Visits Attendance 99
Easton Story Times &Special Programs Attendance Questions Easton
Preschool 4 109 Reference 537
Toddler 4 159
Total Programs 8 269
Class Visits elements 3 Attendance 70
Total Class Visits 3 Total 70
Attendance
Easton Internet Usage
User Sessions 1 699
Main Internet User Sessions
Hour, Half Hour, & Ex ress Children's Total
5,966 156 6,122
January 2009 Outreach Statistics
Current Patrons 16
Additions 1 -Subtractions 3 0
Total Outreach Patrons 16
25
Deliveries
Pick Ups
Books 67
Paperbacks 18
Audio Books 11
Music CD's 30
DVD's 54
Magazines 10
'otal Library Materials 190
Escoffier, All
From: Somerton, Cathy
Sent: Wednesday, February 04, 2009 12:07 PM
1: BPL Staff
--jubject: comments from the public
Hi all,
Thought you'd enjoy some of the responses we've gotten on the "What the library means to me" cards.
What the library means to me
"A big place filled with my favorite things— Books!"
"To me the library means a place to read, relax, and rejuvenate after reading books that give your mind
wisdom, knowledge and power."
"Relaxing moments with my kids."
"It is a fun world of books."
"A piece of solitude with untold adventures."
"Quiet times with my daughters."
"Loads of lovely free literature!"
"A fortress of paper, ink, and imagination."
ve been going to the library since I was 4 years old (I'm 33 now) and I still get a little excited every time I
step inside. My library means the world to me!"
"Having a multitude of resources available to the public (including myself) which is beneficial to everyone."
"The Library means happiness and books."
"A preservation of the past and a link to the present and future."
"A place where my young daughter's imagination will be jump started."
"Bringing my family here is such a great thing. I have been coming here for 30 years. Thank you for being
here!"
"Amazing books , good story times, nice people."
""It's a warm, comforting place to search, relax and read. Also, the best place in Burlingame."
"The Library is a fun place to come and read books and listen to stories at story time."
"Thousands of exciting reading opportunities."
"The library is a source for forming new ideas and points of view. It is the epitome of education."
great source of fun, entertainment, and knowledge for children of all ages."
i
"Everything important and good, not simply a repository of knowledge and ideas, but a place to explore,
investigate, challenge yourself and open your mind. Burlingame residents are so lucky to have this wonderful
library."
"It is a welcoming place for all with the best staff."
"A place of wonder. A place of escape. A place of discovery."
It's nice to be appreciated!
-Cathy
2
r �
Tiers 4 & 5 Revised -After Budget Baoancing Act February 19,2009
City Attorney
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 2009.10
Ideas Impacts Impacts F I PPT I PTS Total 2008.09 Impact Recommend
BBA 1 Regular Salaries Salary 6 benefits savings 10,000 0.00 10,000
4,879 2 Part-Time Salaries Savings from part-time salaries 4.879 0.00 4,879
1 3 Professional and Special Services 14,000 0.00 -
4 0.00
F-77
0 $4,879 $14,000 SUBTOTAL 18,879 10,000 0.00 0.00 0.00 0.00 10,000 4,879
City Clerk
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 2009-10
Impacts Impacts F PPT I PTS I Total 2008.09Impact Recommend
BBA 5 Downgrade vacant Administrative Six months savings from downgrade of City Clerk will not have access to Admin 20,000 0.00 10,000 20,000
Secretary to Office Assistant I classification.Administrative Secretary Secretary.Will need to use a portion of
appointed City Clerk Office Asst I time for administrative help.
BBA 6 City Clerk Salary reduction of City clerk position due to 8,526 0.00 8,526
appointment at lower Salary Step due to
current City Clerk refiring in December 2008.
7 0.00
$0 $0 $0 SUBTOTAL 20,000 8,526 0.00 0.00 0.00 0.00 18,526 20,000
City Council
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 2009.10
Impacts Impacts F PPT PTS Total 2008.09 Impact Recommend
2,875 8 Cut Travel,conferences and meetings by Cut Travel,conferences and meetings by This would reduce from$5,750 and to 2,875 0.00 2,875
50% 50% $2875 would not cover the typical travel
costs for the council. It would probably
only allow for 1 of the five council to go to
the Progress Seminar.
1,000 9 Cut Travel,conferences and meetings by Cut Travel,conferences and meetings by an This would reduce from$2,875 to$1875 1,000 0.00 1,000
an additional 1000 for 1875% additional 1000 for a total of$1875 and would only fund half of the monthly
Council of Cities meetings for each
Council member.
3,000 10 Reduce increased funding for This would cut$3,000 of additional funding This would reduce from current$7000 to 3,000 0.00 3,000
Commissioners dinner by$3,000 that was transferred from other budgets to $4000. Would require we move to
provide more funding for Commissioners Community center unless hotels give us a
dinner that was becoming hard to manage deal.
wih in budget.
BBA 11 Cut Council Office Expenses by 50% Cut Council Office Expenses by 50% Reduces funds available for business 1,250 0.00 1,250 1,250
cards,mailings,and other office supplies
used to support the Council.
1,000 12 Cut an another$1000 from Council Reduces the funding for the Commissioners This would reduce from current$4000 to 1,000 0.00 -
special department expenses Dinner by another$1000 $3000.Would change to a Council
barbecue or Wine and Cheese reception.
1,000 13 Cut an additional$1000 of Special Reduces the funding for the Commissioners This would eliminate any Commissioners 1,000 0.00 -
department expense Dinner by another$1000%. event and would leave a total of$3000 for
things like the reorganization meeting.
2,000 14 Cut all of the Special department expense Eliminate all funding for special department Leaves only$1000 of special department 2,000 0.00
funding expense expense money for thisngs like Council
reorganization,plaques,commissioner
badges,etc.
BBA 15 Budget does not fund the tree lighting City needs to secure an additional$3000 to 0.00 Funds for Tree
ceremony.Direct costs for 2003 were $4000 to fully cover expenses. In addition Lighting are rot
$9,000.City received$3,000 in we currently have parking enforcement staff currently
sponsorships.Council and community adjust their schedules and therefore lose budgeted from
should be aware that the budget does not about$2600 in parking citations that would anyone account
include funds to cover the gap. otherwise be collected. So to really cover
the event's costs we would need to double
this year's donations.
r �
Tiers 4 & 5 Revised -After Budget Baiancing Act February 19,2009
16
$6,875 $0 $4,000 S„ SUBTOTAL 12,125 - 0.00 0.00 0.00 0.00 1,250 8,125
City Manager
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 2009"10
Impacts Impacts F PPT PTS Total 2008.091m act Recommend
BBA 17 Reduce intern funding by 66% Cut 66%of part fime funds Reduces 66%of the funding for the intern 20,000 0.00 10,000 20,000
and back up for the single support person
in the City Managers office.
5.000 7 ! 18 Eliminate all part time funds in CM office Reduce part time funds to 0 Eliminates any money for back filling 10,000 0.00 5,000
y�`=•'1 ExecL Asst.when on vacation,or
�.,
otherwise out of the office.
600 19 Eliminate travel and conferences funding cut$600 from$2000 budget item Eliminates what little funding there was to 600 0.00 600
participate in professional conferences
and meetings. Reduces ability to stay up
on emerging Vends and practices and
professional contacts.
20 Eliminate any funding for dues and Eliminates what little funding there was for 1,020 0.00 -
membership membership and dues. Reduces ability
to stay up on emerging trends and
practices and professional contacts.
1,000 21 Reduce Office supplies by 25% Cut office supplies by from 3978 to 2978 Reduces funding for paper,and other 1,000 0.00 1,000
supplies.
5,000 22 Cut City Manager's Salary by 5000 Would be part of a citywide agreed upon 5,000 0.00
salary reduction that may be very hard to
gel commitment to and would place CM
more than 12%behind salary market
median.
23 0.00
$0 $6,600 $11,020 SUBTOTAL 37,620 - 0.00 0.00 0.000.00 10,000 26,800
Community Development
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 2009"10
Impacts Impacts F PPT PTS Total 2008.09Impact Reeommend
BBA 24 Partially fund Planning Division staff Upon creation of the"Building Inspections More accurately accounts for the time 72,000 0.00 72,000 72,000
salaries and benefits,including the Fund"by the Finance Department;fund 10% spent by the Community Development
Community Development Director of the Community Director,10%of the Director and Planning Division staff in the
position,from"Building Inspections Fund".Planning Manager,5%of the Senior performance of duties related to the
Planner,5%each of the two Associate operations ofthe Building Division's
Planners and 5%of the Administrative functions. For FY 0310,savings would
Secretary positions,including salary and be$116,000 assuming that Planning
benefits,from this fund. 100%of the Division Plan Check fees are increased by
positions are currently funded from the 10%to be consistent with plan check fees
Planning Division's budget. collected by other reviewing departments.
8,600 25 Eliminate"Overtime"payment to Planning In lieu of payment of overtime to personnel Will result in minor reductions in the level 8,600 0.00 8,600
Personnel for attendance at meetings attending the twice monthly Planning of service to the public since staffing in
outside of the normal work day. Commission meetings,and other meetings the Planning Division would periodically
as needed,staffs work schedules could be be reduced during normal business hours.
adjusted to compensate for those times Assume this would become effective
where work outside of normal business January 1,2009 for the second 112 of FY
hours occurs. 08-09.
BBA 26 Reduce Planning Division's"Office The Planning Division is utilizing somewhat There would be no excess funding to 8,000 0.00 4,000 8,000
Expenses" less of this fund than anticipated. meet any extraordinary costs that may be
Maintenance of the existing expenditure level antipated in the future from this fund.
will result in cost savings.
BBA 27 Reduce Planning Division's"Printing The Planning Division is utilizing somewhat There would be no excess funding to 12,000 0.00 3,000 12,000
Charges" less of this fund than anticipated. meet any extraordinary costs that may be
Maintenance of the existing expenditure level antipated in the future from this fund.
will result in cost savings.
BBA 28 Reduce Planning Division's"Special This fund is intended to be utilized for Minimal impact upon the division's 7,000 0.00 7,000 7,000
Department Expsnse" software and hardware purchases,as need; operation is expected.
and formaintenance of existing software.
$5,000 will be needed to cover the expense
of ArcView software maintenance.
Tiers 4 & 5 Revised -After Budget Baiancing Act February 19,2009 -�
BBA 29 Reduce Planning Division's"Travel, This fund has rat been used yet during FY No impact upon division's operation. 2,000 0.00 2,000 2,000
Conferences&Meetings" 08-09. Retention of$1,000 in this account
will permit for limited training opporunities.
BBA 30 Eliminate"Commissioners Travel" This fund has not been used during FY 08- No impact upon division's operation. 2,000 0.00 2,000 2,000
09,and historically has been minimally used.
BBA 31 Eliminate"Commissioners Education" This fund has not been used during FY 08- No impact upon division's operation. 2,000 0.00 2,000 2,000-
09,and historically has been minimally used.
28,000 32 Eliminate part-time Code Enforcement The Planning Division funds a part-time Loss of this position would impact the 28,000 0.25 0.25 28,000
position in the Planning Division. position(roughly 10 hourslweek)to workload of existing full-time Planning
investigate violations of the Zoning Division personnel who would be called
Ordinance. upon to add this duty to their already
heavy workloads.Assume this would
become effective in January,the savings
would be 14,000 for the second 1/2 of FY
08-09.
50,000 33 Eliminate part-time Economic The Economic Development Specialist was Retention of this position is likely to be a 50,000 0.50 0.50
Development Specialist position in the hired during FY 08-09 to assist serve as a keen interest of the City Council. Loss of
Planning Division. liaison between the City and the business the position would result in the Community
community in order to promote Burlingame Development Director necessarily
as a place to do business and to assist local attempting to assume some of the
businesses in navigating the local regulartory functions of this position. Assuming this
process. would become effective in January,the
savings would be 25,000 for the second
112 of FY 08-09.
87,516 34 Reduce staffing in Building Division- Currently,the Building Division employes Elimination of one Building Permit 87,516 1.00 1.00 87,516
Eliminate one Permit Technician Position two Building Permit Technicians that are Technician would likely cause the need to
responsible for issuance of all permits, further limit the fours that the public
collection of fees,recordkeeping,and other counter is open in an effort to provide time
public counter customer service operations for the remaining Technician and other
of the Division. The Building Division's staff to complete work that would have
workload has not significantly decreased normally been done by the team of two
during One past two fiscal years. Technicians.Assume this would become
effective January 2009,the savings would
be 43,758 for the second 1/2 of FY 08-09.
35 Reduce staffing in Planning Division- Currently,the Building Division employes a Elimination of one of the 95,992 1.00 1.00
Eliminate one Planner Position Planning Manager,a Senior Planner,and Assistant/Associate Planner positions
two Assistant/Associate Planners. The would likely result in a limitation on the
Planning Division's workload has not number of hours that the public counter
significantly decreased in the past two fiscal could be open for service,increase the
years. amount of time necessary for permit
processing,and other resulting impacts
that may be attributed to the necessity to
shift the workload amongst remaining
staff.Additionally,given the current
budget crisis,in-house staff will be
required to complete implementation of
the new Housing Element and Burlingame
Downtown Specific Plan with in-house
staff(i.e.no outside contract staff
•''„,�i' assistance),a further impact upon already
# limited staff resources.Assume this
would become effective January 2009,the
savings would be 47,996 for the second
a !� 1/2 of FY 08-09.
36 1 0.00
$36,600 $87,516 $145,992 SUBTOTAL 375,108 - 2.00 0.75 0.00 2.75 92,000 229,116
Department Heads
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions
Ideas
zoos-10
Impacts Impacts F PPT PTS Total 2008.09 Impact Recommend
55,000 37 DH salary freeze for 1 year(no catchup) DH salary freeze estimated to be$55K for 1 personal salary impact 55,000 0.00 55,000
year
22,000 38 Suspend professional development Suspend professional development Impact on professional reimbursement 22,000 0.00 22,000
contribution to the DH for 1 year contribution to the DH for 1 year
r �
Tiers 4 & 5 Revised -After Budget Baiancing Act February 19,2009
6,000 39 Employee pickup 5%of medical Consider reduction of medical contribution Increased out of pocket cost to employee 6,000 0.00 1 6,000
contribution premium by 5% to fund health care expenditures
$0 $83,000 $0 SUBTOTAL 61,000 22,000 0.00 0.00 0.00 0.00 - 83,000
Finance Department
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 2009-10
Impacts Impacts F PPT PTS Total 2008-09 im pact Recommend
BBA 40 Transfer of additional 15%of Finance A total of 25%of the Finance Director's The Finance Director is the SBW MA 35,000 0.00 35,000 35,000
Director's Employee Costs to Waste Employee Costs will be charged to the Board Member representing the city.The
Management Fund Waste Management Fund. Currenity 10%is time required to serve in this capacity has
being charged. increased to 25%of Director's time.
BBA 41 Downgrade vacant Administrative Twelve months savings from downgrade of Finance Director will not have access to 20,000 0.00 10,000 20,000
Secretary to Office Assistant I classification.Administrative Secretary Admin Secretary.Will need to use a
appointed City Clerk portion of Office Asst I time for
administrative help.
BBA 42 CaINET-2 Telephone Service Repricing Reviewed all telephone services and No impact. Identified all tariff priced 20,292 0.00 10,000 20,292
renegotiated reduced telephone service phone services and moved them to new
prices under new CaINET-2 Agreement. pricing structure for lower rates.
Savings total$20,292 annually.
4,000 43 Fiscal Agent Services for San Mateo REVENUE:City currently acts as fiscal New revenue source for Finance 4,000 0.00 4,000
County/Silicon Valley Conventions and agent for CVB Department
Visitors Bureau
44 0.00
$0 $4,000 SUBTOTAL 79,292 - 0.00 0.00 0.00 0.00 55,000 79,292
Fire and Disaster Preparedness
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 2009-10
Impacts Impacts F PPT PTS Total 2008.09 Impact Recommend
BBA 45 Reduce staffing on Truck 34 from 4 to 3 By not filling first overtime spot we can Reduction of our firefighting efficiency. 267,150 0.00 116,724 267,150
personnel for 325 days. 142 day total reduce staffing on Truck 34 by one Requires discussion with labor group to
shown as 2008.09 impact. firefighter.Current IAFF contract requires suspend staffing agreement.40%
truck staffing at 4 personnel. savings of$445,250 total to Hillsborough
(178,100).
133,164 46 Brown out Engine 35 or 36 fora total of 54 Eliminate an engine company whenever Reduction of our firefighting efficiency and 133,164 0.00
days per year(Summer months) there are 3 or more personnel on leave. We the number of company fire inspections in
would reduce our overtime costs to maintain the downtown area. Extended response
reduced level of in-service companies. This times for engine company responses in
would move from five engines and one truck the surrounding areas.This will impact
company to minimum staffing of four our neighboring agencies which may
engines and one truck company. result in demand for cost recovery.
Impacted neighborhoods and hotels may
cause need to have discussions at City
Council meetings. Could see decrease in
Paramedic reimbursement from the Pre-
Hospital JPA due to one less ALS
company(agreement is for 6 in Central
County FD's jurisdiction @$36,000 per
unit).40%savings of$221,940 total to
Hillsborough($88,776).
Tiers 4 & 5 Revised -After Budget Baiancing Act February 19,2009
18,659 47 1 day per month furlough for all 40 hour All 40 staff personnel would take 1 day Reduced administrative productivity, 18,659 0.00 -
personnel for 6 months(Burlingame EE's unpaid leave per month.This would only possible payroll problems with less staff,
only) apply to those who are Burlingame EE's. slower counter time for contractors,less
REQUIRES meet 8 confer on this decision. Fire Prevention inspection time,less
training and EMS oversite. EMS oversite
is a shared position that will impact our
partners. Does not include HBO staff,
however 40%savings of$31,098 total
goes to Hillsborough(12,439).
BBA 48 Reduce operational expenses by 5% Decrease in operational spending. Reduce Reduction in training programs and 21,954 0.00 21,954 21,954
training,travel,membership dues, opportunities;less involvement at county,
maintenance expenses state,and national level;decreased
maintenance of tools and apparatus. 40%
savings of$36,590 total to Hillsborough
(14,636).
BBA 49 Reclassifiy 1 Firefighter to Float Captain Promote one firefighter to Float Captain who Reduced overtime costs to cover vacancy 12,600 0.00 12,600 12,600
will cover long term disability leave for created by long term disability leave of
Captains. captains.The savings between FF and
Captain overtime will cover the 5%
increase of the promotion and allow
additional savings.40%of$21,000
savings to Hillsborough($8,400).
BBA 50 Reduce work hours for Disaster Prep Cut Disaster Prep Coordinator's hours by Reduced Coordination for the City.Cut 4,000 0.00 4,000 4,000
Coordinator by 10%. 126 his to achieve 5%reduction back in number of training sessions
offered in CERT,Get Ready,and other
training programs. 13%reduction in
hours. (reduced to 10 days per month)
Burlingame only.
464,175 51 Brown out Engine 35 or 36 for an Eliminate an engine company whenever Reduction of our firefighting efficiency and 464,175 0.00 464,17",
additional 188 days(total of 242 days per there are 3 or more personnel on leave. We the number of company fire inspections in
year-52%of available time)to achieve would reduce our overtime costs to maintain the downtown area. Extended response
additional 5%reduction. reduced level of in-service companies. This times for engine company responses in
would move from five engines and one truck the surrounding areas.This will impact
company to minimum staffing of four our neighboring agencies which may
engines and one truck company. result in demand for cost recovery.
Impacted neighborhoods and hotels may
cause need to have discussions at City
Council meetings. Could see decrease in
Paramedic reimbursement from the Pre-
Hospital JPA due to one less ALS
company(agreement is for 6 in Central
County FD's jurisdiction Q$36,000 per
unit). 40%savings of$773,625 total to
Hillsborough($309,450).
18,659 52 1 day per month furlough for all 40 hour All 40 staff personnel would take t day Reduced administrative productivity, 18,659 0.00
personnel for 12 months(Burlingame unpaid leave per month.This would only possible payroll problems with less staff,
EE's only) apply to those who are Burlingame EE's. slower counter time for contractors,less
REQUIRES meet&confer on this decision. Fire Prevention inspection time,less
training and EMS oversite. Does rat
Include HBO staff,however 40%savings
of$31,098 total goes to Hillsborough
(12,439).
2 L954 53 Reduce operational expenses by an Decrease in operational spending by a total Reduction in training programs and 21,954 - 0.00 - 21,954
additional 5% of 10%. opportunities;less involvement at county,
state,and national level;decreased
maintenance of tools and apparatus.
Reduction in supplies and public
education material.40%savings of
$36,590 total to Hillsborough(14,636).
54 1 0.00 0
Tiers 4 & 5 Revised -After Budget Balancing Act February 19,2009
$21,954 $464,175 $170,482 SUBTOTAL 962,315 - 0.00 0.00 0.00 0.00 155,278 791,833
Human Resources
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 200910
Impacts Impacts F PPT PTS Total 2008-09 impact Recommend
10,000 55 City-Wide Training 40%reduction in City-wide training budget Less workforce development 10,000 0.00 10,000
opportunities
BBA 56 Other Expense Reduction in office supplies Hopefully minimal due to anticipated 1,500 0.00 1,500 1,500
decrease in recruitment activities
BBA 57 Advertising&Legal Publications 40%reduction in recruitment advertising Hopefully minimal due to anticipated 2,000 0.00 2,000 2,000
decrease in recruitment activities
10,000 58 Professional Services 13.5%reduction in consultants and outside Less reliance on outside legal for 10,000 0.00 10,000
legal services disciplinary matters and investigations,
and less assistance from external subject
matter experts
BBA 59 Personnel Examinations 33%reduction in budget for pre-employment Hopefully minimal due to anticipated 5,000 0.00 4,000 5,000
physicals,first aid workers comp, decrease in recruitment activities
fingerprints,background checks
BBA 60 Travel,Conferences,Meetings 50%reduction in conference and meeting Limits opportunity to one person per year 1,500 0.00 1,000 1,500
budget attendance at low-cost,local conference
BBA 61 Permanent Salaries Vacancy in Human Resources Specialist for One-time savings due to vacancy in 30,000 0.00 30,000
5 months during 200809 position
QHr ,f 62 City-Wide Training Additional 40%reduction in City-wide Only 20%of the funds currently allocated 10,000 0.00 -
training to City-wide training will be available.May
require cap or elimination of tuition
reimbursement
10,000 63 Professional Services 27%reduction in professional services Eliminates all funds for outside assistance 10,000 0.00 -
�, budget
76,
9,000 - 64 Training and Safety 50%reduction in Du-All Safety services; Less safety expertise available to City; 9,000 0.00 9,000
50%reduction in HR staff training less training for HR staff
500 65 Dues and Subscriptions Eliminate professional association dues Less access to subject matter information 500 0.00 500
500 66 Other Expense Reduction in office supplies Reduce,reuse,recycle! 500 0.00 500
67
0.00
$20,000 $10,000 $20,000 SUBTOTAL 60,000 30,000 0.00 0.00 0.00 0.00 38,500 40,000
Internal Services Allocations
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 2009.10
Impacts Impacts F PPT PTS Total 2008-09 Impact Recommend
110,000 68 Postpone contributions to PC Replacment Postpone all departmental contributions to No PC's will be purchased in FY09-10. 110,000 0.00 110,000
Fund for one fiscal year the PC Replacement Fund for FY09-10. Replacement schedule will commence in
General Fund savings:$110,000;Other FYI 0-11 with contributions and
Funds savings:$16,000 purchases.
BBA 69 New Janitorial Contract New Janitorial contract provides$54k Unknown at this time 54,728 0.00 54,728 54,728
savings this year(Facilities)
45,500 70 Estimated savings in the Fleet budget Estimated savings in the Fleet budget None 45,500 0.00
through negotiated purchases and through negotiated purchases and
purchasing smaller vehicles purchasing smaller vehicles
33,000 71 Savings from Retrofiting of fuel Savings from Retrofiting of fuel dispensors None 33,000
dispensors project project
29,000 72 Delay purchase of a police motorcycle to Delay purchase of a police motorcycle to The delay will not have significant impact 29,000
next year next year
r �
Tiers 4 & 5 Revised -After Budget Baiancing Act February 19,2009
75,000 73 Delay purchase of a public works dump Delay purchase of a public works dump truck The streets division will have to depend 75,000
truck to next year to next year on other trucks to do its job which may
result in delays and inefficiency in
complefing the work
15,000 74 Purchasing of a Fire Command vehicle Purchase of a smaller,less expensive Fire No significant impact is anticipated 15,000 15,000
Command vehicle will result in cost savings
of$15,000
2,800 75 Reduce OT by 20%in facilities Reduce OT by 20%in facilities maintenance The response time to maintenance 2,800 2,800
maintenance requests will increase. Staff may not be
able to respond to calls/needs during
nights and weekends
15,000 76 Reduce parts&supplies and pump repair Reduce supplies and pump repair parts for Response time to requests will increase 15,000 15,000
parts for facilities facilities and more maintenance will be required as
parts are not replaced in a timely manner
and may increase costs in the long run.
37,728 77 Reduce janitorial services by 25% Reduce janitorial services by 25% The City buildings will not appear as clean 37,728 0.00 37,728
and may have impact on employees and
customers
78
0.00
$110,000 $70,528 $182,500 SUBTOTAL 710,256 307,500 0.00 0.00 0.00 0.00 54,728 235,256
Library
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 2009.10
Impacts Impacts F PPT PTS Total 2008-09 im act Recommend
BBA 79 Close Main Library Friday Evenings Reduce public hours by 2 per week at Main Reduces public use on Friday evening. 24,808 0.38 0.38 24,808 24,808
Library Layoff 800 hours of part time staff.
19,000 55,000 80 Move toward Single Staffing service Single staff desks in evening;move toward May cause lines at desks;but self service 74,000 2.00 2.00 19,000 74,000
desks self service with roving staff will be emphasized.
BBA 81 Combine Reference and Circulation desks PPT Librarians are reduced from 30 to 25 Creates a joint service desk: 35,000 0.50 0.50 35,000
hours per week(reduced reference service) Information/Circulation.Layoff 1,560
and two permanent part time library hours of part time staff.Union agreement
assistants are reduced from 30 to 25 lours to keep hours through June 2009
11,000 82 Close Easton Branch Fridays Would close Easton 3 hours on Friday,from Reduced access to collections 11,000 0.20 0.20 11,000
2 PM-5 PM
16,000 21,000 83 Cut Operating Budget:supplies, Eliminates all binding;limits supplies; Reduction results in drastic reduction in 37,000 0.00 37,000
maintenance of equipment,etc.Reduce eliminates all training budget periodical backruns;also drops microfilm.
binding and backruns of magazines 2008-09 funds already committed.
10,000 84 Drop Interlibrary Loan Services Borrowing restricted to Layoff 450 tours of part time staff 10,000 0.20 0.20 10,000
Burlingame/Hillsborough card holders only
60,000 85 Implement Joint Service Desk Layoff additional hourly staff;reductions in New service model;self service 60,000 1.50 1.50 60,000
hourly staff now @ 50% emphasized
98,000 86 Book Budget reduced by$98,000 or 52% Reduces purchasing by at least 4,000 titles Remaining budget$80K;down from 98,000 0.00 0.00 98,000
$285K in 2003
25,000 87 Reduce PPT Cataloger,Librarian Il;PPT All permanent part time will be reduced to 25 More time spent on public services desks 25,000 0.25 0.25 25,000
Library Assistant,from 30 hours to 25 hours to save jobs
hours
11,000 88 Close extra days around Holiday closures Holiday closures would go from one day to 3-Reduces only hourly staff;Limits access 11,000 0.20 0.20 11,000
4 days;limiting access to facilties/materials to library collections
689 9
Close main library on Sundays Close additional 4 hours per wek Closes library for 4 of the busiest hours of 50,000 1.20 1.20
M/5 ,. v the week
90 Eliminate one PPT staff member PPT layoff 61,000 0.63 0.63
91
92
Tiers 4 & 5 Revised -After Budget Baiancing Act February 19,2009
$215,000 $111,000 $111,000 SUBTOTAL 496,808 - 0.00 1.38 6.31T
.31 7.69 43,808 385,806
Non-Departmental
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 2009-10
Impacts Impacts F PPT PTS I Total 2008.09 Impact Recommend
BBA 93 Cut Non Dept.Professional Services Reduce the professional services by$35,000 Eliminates funding for council requested 35,000 0.00 35,000 35,000
studies like the fee study.
26,000 94 Reduce Community Group Funding by Cut 26,000 out of Community group funding Reuces funding for 15 community groups 26,000 0.00 26,000
50% providing community services by 50%
95 0.00
$0 $261
000 $0 SUBTOTAL 61,000 - 0.00 0.00 0.00 0.00 35,000 61,000
Parks & Recreation
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 2009.10
Impacts Impacts F PPT PTS Total 2008-09 Impact Recommend
BBA 96 Special Program Expenses Decreases in available funds for program t- 5,000 0.00 5,000 5,000
shirts&uniforms in preschool,youth,
aquatics,sports
4,000 97 Uniforms&Equipment Decreases in available funds for program t- 4,000 0.00 4,000
shirts&uniforms in preschool,youth,
aquatics,sports.Already purchased for
2008-09.
BBA 98 Office Expenses-Recreation Division Decrease in allocation for Recreation Less Flyers for publicity of programs and 800 0.00 800 800
Division's Office Supplies misc office supplies
BBA 99 Special Program Expenses Additional misc expenses 7,000 0.00 7,000 7,000
BBA 100 Part-Time Recreation Leaders Elimination of seasonal employees for senior No part-time assistance for senior 15,000 0.30 0.30 2,000 15,000
citizens and summer camp programs programs;increase in vacation camps
child-leader ratios-programs become
more child care;less enrichment based.
3,000 101 Travel&Training Decrease in allocation for Recreation Reduction in the training opportunities 3,000 0.00 3,000
Division's Travel&Training Budget available to staff
10,000 102 Part-time Salaries-Recreation Division Elimination of 500 tours of a Part-Time Reduction in the customer service level to 10,000 0.25 0.25 10,000
Office Assistant I position for the Recreation the public and contract instructors
Division
12,000 103 Part-time Salaries-Parks Division Elimination of the Part-Time Office Assistant Decrease in time available to order trees 12,000 0.20 0.20 12,000
1 position for the Parks Division and handle other Parks orrice tasks
90,000 104 Regular Salaries-Parks Division Elimination of a Parks Maintenance Worker Reduction in maintenance levels of City 90,000 1.00 1.00 90,000
position landscaped areas and parks
130,000 105 Regular Salaries-Recreation Division Elimination of a Recreation Supervisor Amount of recreation offerings and special 130,000 1.00 1.00 130,000
position events will be reduced. Some programs
(such as Art in the Park)will be
outsourced.
1,000 106 Office Expenses-Parks Division Decrease in allocation for Parks Division's 1,000 0.00 1,000
Office Supplies
800 107 Office Expenses-Recreation Division Additional decrease of Recreation Division's 800 0.00 800
Office Supplies
15,000 108 Contractual Services Recreation Contract Instructors Decrease in funds available for contract 15,000 0.00
instructors for recreation classes-results
in decrease in revenues up to$20,000
12,000 109 Part-Time Seasonal-Parks Division Part-Time Arborist Parks Supervisor will need to assume 12,000 0.20 0.20 12,000
duties of City Arborist-will leave less time
for supervision of Parks Maintenance&
Tree Crews
8,000 110 Part-Time Seasonal-Parks Division Seasonal Maintenance Worker Less staff will be available for 8,000 0.30 0.30 8,000
maintenance duties during spring and
summer seasons
90,000 111 Regular Salaries-Parks Division Elimination of a 2nd Parks Maintenance Decrease in maintenance staff-will need 90,000 1.00 1.00 90,000
Worker to eliminate maintenance of school
facilities and lessen frequency of City
landscaped areas
TOJM 112 Regular Salaries-Recreation Division Reduction of a Recreation Coordinator to a Reduction in amount of recreation 70,000 1.00 -0.20 0.80
part-time Recreation Specialist programs offered to community
T
Tiers 4 & 5 Revised -After Budget Balancing Act February 19,2009
113 Regular Salaries-Parks Division Tree Maintenance Worker Increase in tree maintenance cycles-grid 95,000 1.00 1.00 -
pruning will need to increase from 4 to 5
years
TBD 114 Contract tree work Reduce the amount of tree work performed City will have to do a cost analysis to 0.00
by outside contractor determine the viability of this option.
$249,000 $111,800 $180,000 SUBTOTAL 568,600 - 5.00 0.00 1.05 6.05 14,800 388,600
Police and Police Communications
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 2009.10
Impacts Impacts F PPT PTS Total 2008.09 Impact Recommend
35,000 115 Eliminate Crossing Guards Eliminate Monetary Contribution and Crossing Guard Duties to be performed or 35,000 0.00 35,000
Management Oversight supported by schools or community
volunteers
35,000 116 Eliminate Crossing Guards Eliminate Monetary Contribution and Crossing Guard Duties to be performed or 35,000
Management Oversight supported by schools or community
volunteers
48,000 117 Eliminate support and involvement in our Eliminate Monetary Contribution Larger Scale and on-going/undercover 48,000 0.00
County Narcotics Task Force Drug and Narcotics investigations in our
city would cease.Elimination could effect
County-Wide Enforcement and possibly
contribute to the elimination of the
Narcotics Task Force
10,500 118 Eliminate Contribution to School RPP Eliminate Monetary Support of having a Truancy,delinquency,school safety and 10,500 0.00 10,500
program Probation Officer P!f at BHS related matters would no longer handled
by BPD and Juvenile Probation.
Partnership with Juvenile probation would
cease
6,000 119 Reduce Crime Lab Fees Reduce the amount of Evidence being Misdemeanor and some minor Felony 8.000 0.00 8,000
examined by the County Crime Lab crimes with evidence might not be
analized due to decrease budget costs.
Solving of some criminal cases and
identification of criminals would not be
possible
14,462 120 Reduction in PIT Police and related Scale back on existing P/r salaries currently Elimination of P/T 14,462 0.50 0.50 14,462
Salaries budgeted Police/Communications/Parking support
of Interns would be reduced and
miscellaneous tasks would now be
performed less frequently or possibly by
sworn police staff
5,681 121 Reduction of Jail/Prisoner Expenses Reduction of current expenses by 15% Will begin to require arrestees to be cited 5,681 0.00 5,681
out of custody on a written promise to
appear;could increase booking cost fees
paid to the Sheriffs Office;reduction could
affect some funding and use of First
Chance,an alternative program used in
lieu of arrestees going to County Jail on
some drug/alcohol under the influence
cases
11,800 122 Eliminate Programs Eliminate Hitech Conference,Cora,PCRC Discontinue community,support and crime 11,800 0.00 11,800
(TIC)Contributions prevention programs which help to
eliminate or reduce criminality;increase in
calls for police assistance when these
programs are eliminated in our
community;potential problems of county-
wide funding which might eliminate these
programs,altogether
123
r �
Tiers 4 & 5 Revised -After Budget Baiancing Act February 19,2009
BBA 124 Eliminate an Officer Position(reduce from Sworn Officer Position from Patrol,Traffic, Reduction of current services; Elimination 166,000 1.00 1 00 83,000 1(;6,00q
41 to 40).2008-09 reduction is for two SRO or Detectives-In the previous round of of proactive and crime prevention duties;
months-May and June,2008. cuts we had to cut five police officers and This reduction could result in the
two years later the Council authorized the elimination of our School Resources
hiring of one of those five positions.This Officer and our related Great/Dare
would reverse the reinstatement of this Programs in our schools;reduction in
position four years ago. sworn personnel will result in increased
response times;increased danger to our
community and our officers;less public
contact;no foot patrols;etc.
34,755 125 Reduction of Police O/T by 15% Reduce existing Police OT Budget by 15% Will eliminate some proactive police 34,755 0.00 34,755
activities;necessary and required training
for 1/2 of our department's new officers
would be reduced to only critical and
necessary training;this will create more
exposure to liability on the part of our city;
report completion paperwork,information,
statistics will be delayed,etc.
166,000 126 Eliminate a 2nd Officer Position(reduce Sworn Officer Position from Patrol,Traffic, Similar to the information contained 166,000 1.00 1.00 166,000
from 40 to 39) SRO or Detectives above,continued reductions in sworn
police personnel would drastically reduce
our ability to serve our community and
provide levels of protection and safety to
our citizens and our officers.This
reduction would reduce sworn staffing to
39(3 below the police department staffing
level in FY 1974-75).Reduction would
account for a cumulative reduction of 22%
in the police department since previous
reductions.Reduced Services in Patrol,
Traffic Enforcement and Investigations;
Elimination of proactive crime prevention
duties;Increased response times.
Elimination of some report taking services
(such as minor ran-injury traffic
accidents),minor crimes,etc.Any
reductions of sworn staff will increase the
dangers to our community and to our
police officers.
127 Eliminate a 3rd Officer Position(reduce Sworn Officer Position from Patrol,Traffic, Same as previous proposed reductions, 166,000 1.00 1.00 -
I
from 39 to 38) SRO or Detectives this would place the police department at
4 sworn officers BELOW the sworn
officers authorized in our 1974-75 FT
budget.This reduction would account for a
24%cumulative reduction in the police
department sworn staff in the past 5
years.Continued problems,issues and
dangers associated with previous
reductions.Elimination of proactive patrol
or traffic duties;elimination of all
motorcycle traffic enforcement and
reduction in patrol and investigations
personnel.Result is increased response
times,increased danger to our community
and to our officers.Significantly less
public contact;no foot patrols,etc.
92,000 128 Eliminate a Records Clerk Position Records Clerk Front Counter,Public With present staffing,the police 92,000 1.00 1.00 s2 001)
(reduce from 4 to 3) Assistance and Office Support department has an EQUAL number of
clerks now as compared to our FY of 1974
75.This reduction would reduce the
number of clerks to 3 and be 1 LESS than
the staffing the police department had
over 30 years ago.This reduction would
delay the processing of reports for court,
insurance companiues and the public;
delays in processing citations,department
stats and reports;processing of cash and
other receipts would be delayed;
elimination of this position would force
CLOSURE of the public counter at the PD
AT LEAST 1 day/week.
Tiers 4 & 5 Revised -After Budget Ballancing Act February 19,2009
129 Eliminate a Dispatcher Position(reduce Call Taker and Dispatcher duties;after With this reduction would match the 112,000 1.00 1.00 -
from 7 to 6) hours,weekend,holiday P/W's duties number of dispatchers the police
department employed in the 197677 FY.
With this reduction,dispatchers would be
required to handle TWICE the number of
calls received from the public than they
did 32 years ago.This would result in
delays in the receipt of calls and calls
dispatched to officers;delayed response
times for medical,fire and police
assistance;pose an increase the danger
to our community and our police officers;
delay in dispatching P/W's calls on
weekends,nights and holidays;would
force the police department to begin
contracting out for dispatching services.
130 Eliminate the promotion to a Sergeant Supervisor and Manager of a Patrol Team of Would reduce the Sergeant Position from 24,201 0.00 -
Position the Traffic Bureau would be eliminated an existing number of 7 to 6.Reductions
in this classification would be 33%from
ro
initial reductions of 2 Sergeant positions
approximately 5 years ago.Increased
duties to be performed by other existing
Sergeant positions.Decrease in actual
supervision and management of
personnel.Potential increase in possible
liability to th city;reduction of some
existing services,etc.Potential increase in
existing overtime to cover the vacancy
during training,time off,sicness,etc.
1,082 131 Eliminate Travel,Conferences and 1,082 0.00 1,082
Meetings from Communications Budget
3,247 132 Eliminate Travel,Conferences and 3,247 0.00 3,247
Meetings from the Police Department
Budget
133 0.00
$120,198 $262,329 $385,201 SUBTOTAL 933,728 - 5.00 0.00 0.50 5.50 83,000 1 548,527
Public Works
Tier 4 Tier 5 Alternate Item Title Description Impact Statement On-going One-Time FTE Reductions 200940
Impacts Impacts F PPT PTS Total 2008-09 Impact Recommend
BBA 134 North Burlingame Shuttle Transfer City share of North Burlingame None 35,000 0.00 35,000 35,000
shuttle costs to Mills Peninsula Hospital and
Sisters of Mercy
BBA 135 Full-Time Salaries Transfer 1/2 Corp Yard secretary salary to Water and Sewer funds would be slightly 44,012 0.50 0.50 22,006 44,012
Water&Sewer funds(Streets Division) impacted and would affect the rates.
2008-09 Impact=six months.
BBA 136 Delay digital imaging of'Engineering Delay digital imaging of'Engineering The current system is antiquated and 20,000 0.00 20,000
Records'to one more year Records'to one more year(Engineering innefficient as it takes more time to find
Division) and locate records,maps and
specifications.
1,500 137 Reduce Conference and classes by 30% Reduce Conference and Travel(Engineering This would reduce staffs ability to be upto 1,500 0.00 1,500
Division) date on current standards
BBA 138 Use one-time grant to fund in-house staff Use one-time grant to fund in-house staff to This will impact staff resources in doing 35,000 0.00 35,000
to design'Green Project' design'Green Project'(Engineering Division)other work such as customer service at
the counter,delay in reviewing private
development work.
10,000 139 Eliminate Engineering intern position Eliminate Engineering intern position Impacts project engineer's time to 10,000 0.00 10,000
respond to citizen requests and
processing small projects
13,000 140 Reduce traffic signal maintenance by 20%Reduce traffic signal maintenance by 20% Maintenance defferal may potentially 13,000 0.00 L13,000
result in expensive repairs in the traffic
signal systems
Tiers 4 & 5 Revised -After Budget Balancing Act February 19,2009
BBA 141 Delay purchase of GBA Sign&Right of Delay purchase of GBA Sign&Right of Way The current maintenance on the signage 8,500 8,500
Way module module is not on GBA and will require manual
inventory and tracking will is innefficient
and will continue.
BBA 142 delay purchasing of cutoff saw delay purchasing of cutoff saw The current saw is old and if this is 4,500 4,500
broken,this would affect the response
time for sidewalk repairs
110,000 143 Eliminate Burlingame Trolley Eliminate Burlingame Trolley(Engineering The City funds approximately 50%of the 110,000 O.o0 110,000
Division) trolley and the remaining majority of the
50%is funded by the Hotels.The Hotels
are likely to rat support its elimination and
may public relation problem for the City
especially as the City is looking for raising
the TOT
104,000 144 Reduce engineering staff by 1.0 FTE Reduce engineering staff by 1.0 FTE Delays issuance of encroachment permits 104,000 1.00 1.00 104,000
and inspections and Increases response
time to sidewalk complaints
24,000 145 Replace GIS Coordinator with an 24,000 24,000
Assistant Engineer Position
146 0.00
$24,500 $238,000 $0 SUBTOTAL 327,012 82,500 1.50 0.00 0.00 1.50 125,006 341,512
Tier 4 Tier 5 Alternate On going One-Time FTE Reductions 2009.10
Ideas Reduction Summary Impacts Impacts F PPT PTS Total Recommend
$804,127 $1,479,827 $1,224,195 4,123,743 460,526 13.50 2.13 7.86 23.49 3,243,548
Reduction Levels On-Going Savings One-Time Savings Totals FTE Reductions F PPT PTS Total
BBA 959,594 116,526 1,076,120 BBA 1.50 0.50 0.68 2.68
Tier 4 679,627 124,500 804,127 Tier 4 2.00 0.25 1.35 3.60
Tier 5 1,442,827 37,000 1,479,827 Tier 5 5.00 0.88 3.90 9.78
Tier 5 Alternatives 888,695 0 888,695 Tier 5 Alt. 5.0 0.0 -0.2 4.8
Alternatives 153,000 182,500 335,500 Alternatives I O.0 a5l 0.0 0.5
Totals 4,123,743 460,526 1 4,584,269 Totals 1 13.50 1 2.13 1 5.73 1 21.36
Tiers 4 & 5 Revised - After Budget Balancing Act February 19,2009
Revenues / Charges to Other Funds
Dept Amount Item Title Description Impact Statement On-going One-Time Implementation Target 2008'092009-10
Reduction Reduction Dale Recommendation Recommend
Community100,000 1 Construction and demolition Foraetures Finance w81 shit forfeited construction and One time source of funds for general fund BBA January 6,2009 200,000
Development demolition fees to general fund expenses.
Library 50,000 2 REVENUE:Library Contract Increase in Hillsborough Library contract of an Agreement riot yet in place 50,000
estimated 10%
Parks& 4,000 3 REVENUE:Reduction in Senior Discount Reduction in Senior Citizens discount from 50%to Minimal decrease in the number of participants 4,000 January 6,2009
Recreation 25%.AkWugh 25%is still more than most cities in the Recreation classes.
offer,it will still cause senior citizens to pay mom
than they are currently
Parks& 20,000 4 REVENUE:Registration Fees Increase in registration fee from$8 to$10 per tem will increase the cost of every class by$2 BBA January 6,2009 5,000 20,000
Recreation dassfactivty,-Due to advertising,this could be and may cause a reduction in registrations
implemented for Summer 2009
Parks 8 6,000 5 REVENUE:Facility Rentals Increase in Bldg Rental revenue at the Recreation Recreation Center rentals will be allowed one BBA January 6,2009 3,000 6,000
Recreation Center extra hour-event until 10:00pm,off-site before
11:00pm
Police 250,000 6 REVENUE:Parking Fines Increase in Municipal Code Parking Fines from Will generate$360,000 annually-$180,000 for BBA December 15,2008 130,000 250,000
$25.00 to$35.00 per ticket with Council approval the remainder of 2008-09-COUNTY FEE OF
on 12/1/08 $3/Ticket reduces amount of additional
revenue
Police 185,000 7 REVENUE:Red Light Photo Enforcement Red light photo enforcement BBA January 1,2009 90,000 185,000
Public Works 1 15,000 1 8 REVENUE:Special encroachment permit for Annual renewable special encroachment permit 15,000 July 1,2009 15,000
resaurants for resaurants(tables&chairs)
Public Works 1 9 REVENUE:Block Party Permits Increase block party permits from the current fee 3,000 July 1,2009 3,000
of$50 to$150
Summary jOn-Going Revenue enhancements: 54,000!One-Time Revenue Enhancements: 0 12008.09 BBA 428,000 12009-10 479,0001
Capital Improvement Projects
Dept Amount Item Title Description Impact Statement On-going One-Time Implementation Target 2008-09 2009-10
Reduction Reduction Date Recommendation Recommend
Public Works 550,000 1 CIP:Marsten Pump Station Outfall Line Delay improvement until results from May 2008 Delay in improvements may result in increased BBA January 5,2009 550,000
storm drain measure are determined, construction costs and footling in the industrial
area.
Public Works 220,000 _ CIP:Easton Creek lax culvert Delay improvement until results from May 2008 The existing creek and box culvert has reduced BBA January 5,2009 220,000
storm drain measure are determined. capacity due to siltation.Delaying the dredging
work may result in flooding.
_ _
Infernal Services 35,000 3 CIP:City Hall ADA Funds saved from Library project and were Delay in improvements may result in increased BBA January 5,2009 35.000
Allocation transferred into City Hall ADA project. construction costs.
Internal Services 15,000 4 CIP:City Hall Cooling Tower The cooling tower is 30 years old and requires If the system fails,the City will need to do BBA January 5,2009 15,000
Allocation frequent maintenance. emergency work which may cost more.
Internal Services 155,000 5 CIP:Library Carpet Replacement of the carpet in portions of the main There are safety issues associated with the BBA January 5,2009 155,000
Allocation library. carpet.Delay may increase the cost of the
Parks& 150,000 6 CIP:Synthetic Grass Feld at Bayside Park Replacing the turf at Bayside 3&4 with a Delays in the project may result in significant BBA January 5,2009 150,000
Recreation symbetic grass surface cost increases as the discounted rates may no
longer be available.
Jan 5 2009 Summary On-Going CIP Impacts - One-Time CIP Impacts 0 1 2008.09 BBA 1,125,000
2000.10 Recommendations Department Reductions 3,243,548 Revenues/Charges to Other Funds 479,000 CIP's - Totals 3,722,548
r
BURLINAME
City Libra of Trustees
February 17, 2009
Budget Reductions
Immediate budget reductions were taken effective January 16th with our first loss of
public service hours: closing at 5 PM on Fridays. This reduction is the first of two
recommended by City Council at their January Stn meeting. The other reduction
involving permanent part time staff hours was rescinded by the City. Staff schedules
will be changing beginning March 1St to make up for the loss of on-call and hourly
staff. Permanent part time staff will return to an every other weekend schedule. On-
Call staff will be reduced as much as possible. Both temporary and longer term
vacancies exist in the children's division which will need to be filled by other staff in
other divisions. We are currently working on some ways of covering the children's
desk.
I prepared a revision of the library's reductions in an effort to spare any potential
layoffs. Reductions in hours were proposed for some positions, but the idea was to
keep people working and still receiving benefits. These budget items were discussed at
the City Department Head meeting of February 3rd, and rejected, in favor of a more
severe reduction in funding. I will share the latest version of the proposed reductions
at your meeting.
The City Council budget session will be held on Wednesday, February 25, 6 PM,
Recreation Center. o
One Stop Shopping for Patrons
In light of all the changes in the library, we have developed a workshop "Change." The
presenter will be Ruth Barefoot of the San Jose Way (San Jose Public Library). The
morning session will be open to all permanent desk staff and managers and will focus
on the need to understand what the customer wants and how to provide it.
Ms. Barefoot has been successful in implementing service-oriented changes in other
Bay Area public libraries. In preparation for the Joint Service Desk work, a task force
of BPL staff visited other local public libraries which currently have an operational
joint service desk. The first visit will be to Foster City, a branch of San Mateo County
Library.
Library Newsletter to go to Residents
The Foundation will be joining the library with a newsletter to the community. We
hope to send to all households. The newsletter will cover programs scheduled for
spring, as well as the three upcoming Foundation events.
1
48o Primrose Road Burlingame•California 94010-4083
Phone(650)558-7474•Fax(650) 342-6295•www.burlingame.orq/library
Foundation Report: New Board Members
Three new nominees for the Library Foundation are expected to join the Board this
month. They are: Bryan Blythe, CPA; Don Roberts, retired attorney and former
Foundation president; Amber Ellis Senguine, graphic artist. This will be a rebuilding
year for the Foundation membership.
In an effort to reactivate the Foundation Advisory Board, Kris Cannon will be bringing
the group together for a meeting to bring them up to date on what is going on with the
Foundation and the Library and to enlist their support in fundraising during this
difficult year.
Foundation Book Sale
The semi-annual Foundation Book Sale will be held in the Lane Community Room,
April 23rd-April 26th. The sale kicks off on Thursday, April 23rd, 4 PM-7 PM; Friday, 4
PM- 7 PM; Saturday, 10 AM-4PM; Sunday, 1 PM-4 PM. The book sale raises as much
as $ 25,000 a year for library programs and collections.
Foundation Author Luncheon
The Foundation will sponsor their 3rd annual Author's Luncheon on Saturday, May
9th, at Dominic's at Poplar Creek, 11:30 AM. The featured authors include: Sandra
Tsing Loh and Mike Robbins. Loh's latest book, Mother on Fire, recounts her harrowing
quest to find a suitable kindergarten for her 4 year old daughter. The topic is also the
subject of her solo comedy show that ran for 7 months in Los Angeles. She has been a
regular commentator on NPR's "Morning Edition" and "This American Life."
Mike Robbin's bestselling book, Focus on the Good Stuff, reached #4 on the Amazon
bestseller list and the San Francisco Chronicle bestseller list. Mike is a motivational
speaker, author and coach who has been featured on ABC News, Oprah and Friends
radio network, and in Forbes Magazine and The Washington Post. He has worked with
AT&T, Apple Computer and UC Berkeley.
Summer Garden Party
On Thursday, August 13th, Burlingame resident John Ward will host a Garden Party
event at his home in Burlingame from 11 AM - 7 PM. John is the quintessential
gardener. He offers a host of plants in pots and in the ground, most of which will be in
their prime in August. The Burlingame Library Foundation will be the host volunteers
for the event and all proceeds will go to the Library Foundation.
Employee Recognition Dinner
Sidney was successful in booking the 2009 dinner at the Doubletree Hotel.
Foundation Board member, Jim Ensign, Manager of the Doubletree made the
arrangements for us. The date will be Sunday, December 6th. The suggestion was
made at the last Board meeting that Foundation Board members, Trustees, and their
guests might pay for their own ticket to the event, so that the event might continue at
a lower cost.
2
Endowment Gift to Library Trustees
In December 2008, the Trustees were given a bequest by the Wayne Willert Trust.
There was some discussion at the Foundation Board concerning how these funds
would be used. The Trustees may wish to begin a discussion of the use of the funds.
January Children's Poetry: Wintry Words
January Poetry Month just concluded its celebration with 275 young poets
contributing their poems. Two schools tied for the highest participation rate: Lincoln
Elementary and McKinley Elementary, and they will each get a Library Penguin to
"live" in their school library. Runners-up in participation were South Hillsborough
School and Franklin Elementary School, and they will receive baby penguins for their
libraries. All the kids who wrote an original poem and brought it to the library were
winners and received a paperback poetry book. The Library Foundation sponsors this
popular annual program and the well-attended {160) Sunday afternoon poetry reading
and pizza event. Congratulations to all!
Dan Stone Memorial Lecture
The 2009 Dan Stone Memorial Author event on January 15th, sponsored by the Stone
family, featured young adult author Elizabeth Partridge who visited classrooms in the
morning, and was the featured speaker at a luncheon in her honor later that day.
Partridge was also featured at a program of question and answer session at 4 PM that
day. Partridge is the author of more than a dozen books, the most recent: John
Lennon:All I want is the truth (Viking, 2005).
Upcoming Events
• February 17, Library Board, 5:30 PM
• February 25, Budget Study Session, 6 PM, Recreation Department -
• March 13, Commissioner's Dinner, Rocca's, Broadway
• March 17, Library Board Meeting, 5:30 PM
• April 21, Library Board, 5:30 PM
• April 23-26, Foundation Spring Book Sale
• May 9, Third Annual Author Luncheon, Dominic's at Popular Creek, 11:30 AM
3
Proposed Reductions to Burlingame Library Budget
February 12, 2009
Proposed Public Service Hours Reduced: $ 46,808
1) Close main library Friday evenings. Close at 5 PM instead of 7 PM. Loss of 2
public service hours. Layoff hourly staff. Already implemented.
Savings: $ 24,808.
2) Close extra days around holidays. For example if Christmas Eve falls on
Thursday, the library would close from Thursday through Sunday and reopen
on Monday. This would layoff hourly staff.
Savings: $ 11,000
3) Close Easton Branch Fridays. Loss of 3 service hours at branch library. Layoff
hourly branch staff.
Savings: $ 11,000
Library Reorganization: $ 229,000
4) Move toward single staffing of service desks. More waiting in line for service
at public service desks. Library will emphasize self service options. Layoff
hourly staff. Already implemented.
Savings: $ 74,000.
5) Create Joint Service Desk. Combine Circulation and Reference operations into
"one stop shopping" for library users. New service model will emphasize
teamwork service to public. This is the initial estimated savings; annual savings
should be more as we lay off hourly staff.
Initial Savings: $ 95,000
6) Reduce hours of existing staff, preserving benefits. Permanent part time
librarians and library assistants who work between 25 and 30 hours per week
would be scheduled at 25 hours per week to save costs.
Savings: $ 60,000
1
Library Collections & Program Reductions: $ 145,000
7) Drop all microfilm, cease binding of back runs; delete most back runs of
magazines. Rely on online services. Some labor savings.
Savings: $ 16,000
8) Drop Investment (Standard & Poor's, etc.)print materials•, rely on online
services. Some labor savings.
Savings: $ 21,000
9) Reduce Interlibrary loan service to only Burlingame card holders. BPL
Non-residents would need to go to their home library for ILL service.
Savings: $ 10,000
10)Reduce book/print/media budget by $ 98,000 or 52%. Would cut number of
titles purchased by at least 5,000; would leave $ 80K in print budget.
Savings: $ 98,000
Total Savings: $ 420,808
2