HomeMy WebLinkAboutReso - CC - 033-2003RESOLUTION NO. 33-2003
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME
ESTABLISHING REVISED PROCEDURE FOR APPOINTMENTS TO
CITY COMMISSIONS AND BOARDS
RESOLVED, by the City Council of the City of Burlingame:
WHEREAS, Resolution No. 21-94 established procedures to be used in the appointment of
citizens to City commissions and boards; and
WHEREAS, the City has implemented additional questionnaires and some of the
procedures in Resolution No. 21-94 seem unclear or sometimes unworkable; and
WHEREAS, it is important that these procedures be as clear as possible so that they can be
applied in a consistent manner,
NOW, THEREFORE, IT IS RESOLVED AND ORDERED:
1. The Procedures for Appointments to City Commissions and Boards contained in Exhibit
A hereto are approved.
2. This Resolution supersedes the provisions of Resolution No. 21-94.
I, ANN T. MUSSO, City Clerk of the City of Burlingame, do hereby certify that the foregoing
resolution was introduced at a regular meeting of the City Council held on the 18ttday of March. 2003,
and was adopted thereafter by the following vote:
AYES: COUNCILMEMBERS: BAYLOCK, COFFEY, CALLIGAN, JANNEY, O'MAHONY
NOES: COUNCILMEMBERS: NONE
ABSENT: COUNCILMEMBERS: NONE
aNA I. cl/�E-
CIV CLERK
PROCEDURES FOR APPOINTMENTS TO CITY COMMISSIONS AND BOARDS
Application Dates.
a. The City Manager will report when the term of office of a commissioner or board
member will be expiring to the City Council approximately thirty (30) days in
advance. The City Manager will also report any board or commission vacancy to
the City Council.
b. The City Council will then determine what deadlines for applications will apply
for each board or commission. Generally, deadlines will be three (3) or more
weeks following the Council's determination. The City Council may extend the
deadlines as the Council may deem appropriate.
2. Advertisement. The City Clerk will post notice of the vacancies and deadlines at City
Hall, the Main Library, and such additional places as the City Clerk determines may be
helpful. For unscheduled vacancies, the City Clerk will also post notices as required by
Government Code section 54974.
3. Applications.
a. A standard application form together with supplemental questions will be
provided by the City Manager to persons interested in appointment to a vacant
office.
b. Incumbent commissioners and board members seeking reappointment, as well as
new applicants, will complete the application forms and return them to the City
Manager by the designated deadline in order to be considered for appointment.
However, a board member or commissioner who has been appointed to fill an
unexpired term within the previous 12 months will not be required to complete
and file an application.
C. Applicants are expected to have attended at least one meeting of the board or
commission for which they are seeking appointment.
d. Applications will only be accepted for specific vacancies. Persons who have
applied for previous vacancies will be kept on an interest list for a period of 2
years by the City Manager and be mailed notices of pending vacancies during that
period.
4. Interviews.
a. The Mayor will appoint an ad hoc interview committee of two councilmembers to
interview the applicants for each board or commission.
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b. The committee will interview all applicants, including incumbents, who have
submitted application forms by the designated deadline. If an applicant is unable
to interview with the committee at the time appointed by the committee because
of a personal emergency or other compelling reason, the committee will make an
attempt to reschedule the appointment but is not required to do so. The committee
may conduct interviews by telephone so long as both committee members are
physically present in the same room. However, a candidate who is unable to be
interviewed will be dropped from consideration.
C. Following the interviews, the committee will make its recommendation for
appointments to the full Council. Interview committees shall provide their
recommendations in writing no later than the beginning of the Council meeting at
which the appointments are to be made. Recommendations need not be
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5. Appointments.
a. Appointments are made at regular or special meetings of the City Council by open
motion and voting. The interview committee will report their recommendations
to the Council. Ballots will not be used.
b. If there is more than one office to fill on a board or commission, the Mayor may
direct that the voting be conducted on an applicant pool basis; in other words, the
City Clerk is asked to read the name of each candidate with each Councilmember
entitled to vote for the number of applicants equal to the number of open
positions, with a majority vote required to appoint an applicant; if the Council is
unable to reach a majority vote to fill the offices, an applicant receiving the fewest
votes will be dropped through each voting cycle, until the required number of
appointments are made.
C. If the Council is unable to reach the necessary number of appointments for
whatever reason, the Council may then proceed to seek additional applicants,
continue the appointment process, or take such other action as the Council may
deem appropriate.
6. Terms of Office. Commissioners and board members are appointed for only a single
term, and there is no expectation of reappointment. Terms of office will comply with the
provisions of the Municipal Code, or in the case of the Library Board of Trustees, the
California Education Code.
Local Appointment List. The City Clerk shall maintain and provide the Local
Appointment List as required by Government Code section 54972 and following.
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