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HomeMy WebLinkAboutReso - CC - 033-2003RESOLUTION NO. 33-2003 RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME ESTABLISHING REVISED PROCEDURE FOR APPOINTMENTS TO CITY COMMISSIONS AND BOARDS RESOLVED, by the City Council of the City of Burlingame: WHEREAS, Resolution No. 21-94 established procedures to be used in the appointment of citizens to City commissions and boards; and WHEREAS, the City has implemented additional questionnaires and some of the procedures in Resolution No. 21-94 seem unclear or sometimes unworkable; and WHEREAS, it is important that these procedures be as clear as possible so that they can be applied in a consistent manner, NOW, THEREFORE, IT IS RESOLVED AND ORDERED: 1. The Procedures for Appointments to City Commissions and Boards contained in Exhibit A hereto are approved. 2. This Resolution supersedes the provisions of Resolution No. 21-94. I, ANN T. MUSSO, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 18ttday of March. 2003, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: BAYLOCK, COFFEY, CALLIGAN, JANNEY, O'MAHONY NOES: COUNCILMEMBERS: NONE ABSENT: COUNCILMEMBERS: NONE aNA I. cl/�E- CIV CLERK PROCEDURES FOR APPOINTMENTS TO CITY COMMISSIONS AND BOARDS Application Dates. a. The City Manager will report when the term of office of a commissioner or board member will be expiring to the City Council approximately thirty (30) days in advance. The City Manager will also report any board or commission vacancy to the City Council. b. The City Council will then determine what deadlines for applications will apply for each board or commission. Generally, deadlines will be three (3) or more weeks following the Council's determination. The City Council may extend the deadlines as the Council may deem appropriate. 2. Advertisement. The City Clerk will post notice of the vacancies and deadlines at City Hall, the Main Library, and such additional places as the City Clerk determines may be helpful. For unscheduled vacancies, the City Clerk will also post notices as required by Government Code section 54974. 3. Applications. a. A standard application form together with supplemental questions will be provided by the City Manager to persons interested in appointment to a vacant office. b. Incumbent commissioners and board members seeking reappointment, as well as new applicants, will complete the application forms and return them to the City Manager by the designated deadline in order to be considered for appointment. However, a board member or commissioner who has been appointed to fill an unexpired term within the previous 12 months will not be required to complete and file an application. C. Applicants are expected to have attended at least one meeting of the board or commission for which they are seeking appointment. d. Applications will only be accepted for specific vacancies. Persons who have applied for previous vacancies will be kept on an interest list for a period of 2 years by the City Manager and be mailed notices of pending vacancies during that period. 4. Interviews. a. The Mayor will appoint an ad hoc interview committee of two councilmembers to interview the applicants for each board or commission. 311812003 b. The committee will interview all applicants, including incumbents, who have submitted application forms by the designated deadline. If an applicant is unable to interview with the committee at the time appointed by the committee because of a personal emergency or other compelling reason, the committee will make an attempt to reschedule the appointment but is not required to do so. The committee may conduct interviews by telephone so long as both committee members are physically present in the same room. However, a candidate who is unable to be interviewed will be dropped from consideration. C. Following the interviews, the committee will make its recommendation for appointments to the full Council. Interview committees shall provide their recommendations in writing no later than the beginning of the Council meeting at which the appointments are to be made. Recommendations need not be L"rol0110-U10&I 5. Appointments. a. Appointments are made at regular or special meetings of the City Council by open motion and voting. The interview committee will report their recommendations to the Council. Ballots will not be used. b. If there is more than one office to fill on a board or commission, the Mayor may direct that the voting be conducted on an applicant pool basis; in other words, the City Clerk is asked to read the name of each candidate with each Councilmember entitled to vote for the number of applicants equal to the number of open positions, with a majority vote required to appoint an applicant; if the Council is unable to reach a majority vote to fill the offices, an applicant receiving the fewest votes will be dropped through each voting cycle, until the required number of appointments are made. C. If the Council is unable to reach the necessary number of appointments for whatever reason, the Council may then proceed to seek additional applicants, continue the appointment process, or take such other action as the Council may deem appropriate. 6. Terms of Office. Commissioners and board members are appointed for only a single term, and there is no expectation of reappointment. Terms of office will comply with the provisions of the Municipal Code, or in the case of the Library Board of Trustees, the California Education Code. Local Appointment List. The City Clerk shall maintain and provide the Local Appointment List as required by Government Code section 54972 and following. 2 3/1812003