HomeMy WebLinkAboutAgenda Packet - LB - 1967.04.19 MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
March 22, 1967
Trustees Present: Mr. Hechinger, Mr. Lynes, Mr. Guthrie
Trustees Absent: Motion was made by Mr. Lynes, seconded by Mr. Guthrie that Mr. DeMartini
be excused on account of illness, and Mrs. Cohendet be excused on account of being in
Europe on business.
MINUTES:
The Minutes of the meeting of February 15, 1967 were read and approved.
BILLS:
On a motion by Mr. Lynes, seconded by Mr. Guthrie, bills in the amount of $3,033.73
were ordered paid.
LIBRARIAN'S REPORT
The Librarian's report was read and accepted.
OLD BUSINESS
Library System of Local Municipalities
The Librarian reported that he attended the most recent meeting, at which time those present
had decided to create such a system if their city governments so agreed. The Librarian
stated that he had gone along with this, and that there would be no harm in finding out
what the final setup would be. He added that he and other librarians felt that, due to the
present financial hassle at the State level, there probably would be no funds for forming
a cooperative with State Aid. It was felt that it might be possible to form a cooperative,
or at least to formalize those cooperative features in which we are at present engaged; and
those, of course, would be subject to our own rules and regulations and not to those handed
down by the State. `•lith the present cooperative proposed budget, if we joined we should
receive about $10,000 which, in all probability, would take care of our losses as far as
non-residents are concerned. If ways and means are found for reimbursement for non-resident
use to a greater extent than at present, it is quite possible that we would be reimbursed
for those non-residents who are now receiving library service as employees in the Burlingame
area. it might be quite advantageous.
Building Program
There was considerable discussion of the building program, and the Librarian stated that he had
not included the addition in the new budget, as the funds would be derived from the City
Capital Improvement Budget which is supported by the sales tax. After looking at the sketch
plans, the Librarian stated that he had talked to Mr. Martin about present plans and future
plans. Trustee Lynes stated that he thought it would be an excellent idea to get Mr. Martin
and Mr. Dietrich to look over the plans, as both of these men have considerable experience
in building. Trustee Hechinger stated that he felt that we should go on with our proposed
presentation before the City Council in formally presenting our needs. Trustee Guthrie
and Trustee Lynes both felt this to be very important. The Librarian said that Mr. Martin
had agreed to look over the plans some time this week. Trustee Hechinger stated that Mayor
George had indicated that there would be a certain sum in all probability for part of the
building program. It was decided that the Librarian should draw up a formal list of the
needs and what could be done to alleviate the situation as it is at present, and that it
might be helpful to have outside help.
Microfilming of Advance Star
The Librarian stated that after discussion with City Manager Schwalm, as stated at the last
Board Meeting, the sum of $750.00 would be included in the budget toward filming of the
Advance Star. This would be a continuing item for three to four years. He reminded the
Board that the Advance Star would pay one-half of the cost.
NEW BUSINESS
Budget
The Librarian submitted the tentative budget and noted that with fines and fees, shelving
damages, and unexpended balance, the tax rate should be the same as the previous year. He
stated that the unexpended balance would be higher than the amount shown under the estimated
total expenses on Page 3. Due to illness on the staff and other changes in the operations
budget, there should be about $2,000 more than indicated. The Librarian also pointed out
that, despite the increase in the book budget, we would not be keeping up with the increased
cost of books. He also stated that several capital expenditures were listed as miscellaneous
as their purchase would depend upon the cost of the microfilm reader. Several inexpensive
types are under development but the price is not yet established. The tentative budget
was accepted on a motion by Trustee Lynes seconded by Trustee Hechinger.
Lions' Gift of Large Type Books
The Librarian stated that we had received a substantial gift from the Burlingame Lions
Club, the purchase of large type books for the visually handicapped. He stated that he
hoped to create a special area devoted to this type of material, including bibliographies
of other books in large type which are presently scattered throughout the library; and
possibly the Lions may contribute a reader that magnifies regular materials for the visually
handicapped. The Trustees stated that the Lions should be thanked for their generosity.
ADJOURNMENT
The meeting adjourned upon a motion by Trustee Hechinger seconded by Trustee Lynes.
Respectfully submitted,
George Paul Lechich
Clerk of the Board
LIBRARIAN'S REPORT
APRIL 19, 1967
CIRCULATION
Tl-W circulation r-ar Narc!l increased 1.2% over the same month in 1966.
TRAFFIC COUNT W%RCN
Daily average, Main 843
Da a l y average, Dranch 341
Total traffic, Maio 24,M
Total traffic, Branch 8 811
Total
It is interesting to nota that the total circulation rnd the total traffic
wtavv to f l ucturte In uni saga g
wovalmk,r December Janes Febrear March
Circulation 31,939 26,055 31,413 28,740 33,851
Traffic 30,935 28,015 33,647 299347 33,629
This probably indicates that our system of counting, .though not accurate,
is at least a good estimate.
�`..
MEETINGS ATTENDED
TPre Librarian attended two city council meetings. Mrs, Sergsing attended a
planning meting on part of the Children's Activities at the American Library
Ccnvention in San Francisco in June.
A department head meeting was held on the planning of a library program for
facture needs of the comaeunity. A second meeting was held to discuss periodical
holdings.
TEle problems of library programing for the future must be viewed in the light
of the City Gem-rraal Plan which, it is to be hoped, will deal not only with the
physical aspects of the co%.--iunity but also with its changing cultural, educational
Lard business interests. V&-riIngwa is changing. The library must also change,
and the problem is in what way and how much. We have an outstanding library
for a city of thf z ;aize. Waat can we do to keap our Cervices at the prese<<at
lova% develop new services for our varying population, and still keep a
reasonable tax rate?
CHILDREN'S DEPARTMENT
This month has seen great progress in organizing a new category of books in the
Children's Room designed to help beginning readers find swore readily books they
can read. The JE (Picture Book) collection has been gone through, accompanied
y considerable weeding, replacement ordering, and the beginning of an inventory,
Half the J fiction has been gone through, and we hope to complete the reorganization
this month, both at Main and Easton.
w 2
�. Three first grade- classes have visited the libriary, and thaze children have boen
helped to get tit-air ai�m library cards. Use of the library has been simply
explained and stories told.
Registration is : g€ iea over-subscribed for the now series of pre-school story
haws, but attenlance at the afternoon story hours is greatly reduced. This
sees to be an annual seasonal problem.
Very exciting m. zerialz have been prepared for the Suamr Reading Club, about
which we ani l l toll ;soca more next month.
CITY OF BURLIDIGAME
BUDGET EXPENDITURE
WTH OF APRIL, 7
THIS 13UDGET BALANCE
MONTH TO DATE ALLOWANCE TOTAL
S-1 Salaries 11 ,442.56 113, 146.52 139,777.00 26,630.48
M-11 Supplies 251079 1,102015 4800..00 697,85
M-12 Printing & Postage 187.31 4557.64 21450.00 - 107.64
M-13 Light, Heat, Power 6 Water 275.82 2,556.90 2,900.00 343.10
M-14 Telephone 85.46 680.48 750.00 69.52-
M-16 Building & Grounds Maintenance 256.96 4040.59 29500.00 459.41
M-17 Books & Baps 1,625.03 24,462.70 26,500.00 29037.30
M-17A Periodicals 13.75 2,252.25 2,000.00 - 252.25
M-176 Binding 4.90 1,787.89 2,800.00 10012.11
M-19 Convention 3.50 152.12 200.00 47.88
� M-19A Auto Allowance 3.70 114,55 300.00 185.45
M--19P Convention (Personnel) •-- 2.75 150.00 147,25
M-19T Convention (Trustees) --- 9.60 125.00 115.40
M-20 Dues to Library Associations --- 173.50 200.00 26.50
M-21 Miscellaneous 19.50 42.35 100.00 S7.65
M-24 Typewriter Repairs --- 119.75 150.00 30.25
4-27 Comp. Insurance --- •_- 2,000.00 29000.00
M-28 Contracts 300.00 29990.00 4,100.00 10110.00
C-90 Capital Expenditures - 585.14 717.00 131.86
TOTAL BEFORE SALARIES 3,029.72 410630.36 49,742.00 8,111.64
TOTAL AFTER SALARIES 14,472.28 154,776.88 1899519.00 34,742.12
i
STATISTICS FOR MARCH, 196
CIRCl9!�.ATICN MAIN BRANCH
"ooks, Adult Non-Fiction 10,322 1,649
Child Non-Ffction 2,293 19333
Adult Fiction 7086 20559
Child Fictian 2 996 2560
Tout Book Circulation 22097 . 0
Per Wicals 1 103 i 103 789 789
Tota' Books € Periodicals 24,100 tstugo
'4honograph Racord3 742 42 --- -a-
. 90
Slides 119 119 ---
Total Circulation 24,96 1
Total Branch Circulation � 8,190
uRAND TOTAL CIRCULATION MAIN & BRANCH 33#851 - (1966= 33090)
Daily Average for Main 894
daily Average fop 3rahch 329
TOTAL DAILY AVERAGE 1,193 _ - —
RE ISTRAT�IONSss ADULT CHILD TOTAL
Menbership, February 28, 1967T573-96 'j_,3_0T 16797
Additions March, 1967 371 45 416
Withdrawals, March �58 369„
TOTAL REGISTRATIONS AS OF
MARCH 311 1967
n.4;1
ACCESSIONS & WITHDRAWALS OF BOOM STOCK:
AS OF CAN GRA
2/12U6_7 ADDED CELLED TOTAL
Adult Non-Fiction —9TgT69 +11 42 91,538
Child Non-Fiction 16,400 89 34 16,455
HS Non-Fiction 19825 19 1 1,843
Adult Fiction 36,022 14o 9 36,153
HS Fiction 3,117 14 3 3.72$
Child Fiction 14,412 ,�, 2� 144/2022
TOTAL BOOK STOCK AS OF
MARCH 319 1967 164,545 750 376 164,919
RET INCREASE IN BOOK SBCCK: 374
Included In .above figures: 63 gifts and 466 New Titles
Paiiphet s Added 29 Maps Added 29
Pamphlets Discarded 0 Maps Discarded 44
Total Pamphlets 8,470 Total aps__ 1,005
AS OF Acces- DIS- GRAND _.
RECORDINGS: 2/28/67 Sioned CARDED TOTAL
-
73's 1, 91 .E 1,497
458s 231 0 0 231
33°s 1,512 66 2 ,1j576
TOTAL. RECORD STOCK
AS OF MARCH 311 1967 3,304 66 2 3004
gEPOSITED WITH CITY TREASURERs Main
$ 9413.85
Branch 2 4.92
TOTAL, DEPOSITS MARCH, 1967 , 3.77