HomeMy WebLinkAboutAgenda Packet - LB - 1967.05.17 MINUTES Of THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
April 19, 1967
Trustees Present: Mr. Lynes, Mr. Hechinger, Mr. Guthrie
Trustees Absent: Mr. DeMartini excused on account of illness; Mrs. Cohendet excused as she
is still in Europe.
MINUTES:
The Minutes of the meeting of March 22, 1967 were read and approved.
BILLS:
On a motion by Mr. Guthrie, seconded by Mr. Lynes, bills in the amount of $30029.72
were ordered paid.
LIBRARIAN'S REPORT
The Librarian's report was read and discussed, and the subject of the City General Plan was
reviewed at this time rather than under new business. The Librarian stated that more time
and attention would be devoted by the administrative staff to the library problems and to
their changing aspect in relation to the general development of Burlingame. He stated that
he felt that the library would benefit greatly from the study that Spangler and Associates
were to make in preparing the general plan for Burlingame. Mr. Hechinger stated that he
thought that the library should contact Mr. Spangler with whatever questions he might have
and inform him of the statistics that Burlingame Library takes in regards to its traffic and
to its non-resident policies. Mr. Lynes and Mr. Guthrie felt that the study might possibly
result in determining if a new branch should be built and where, and if the children's
program emphasis should be shifted to it in order to follow the shifting children population
areas. The Librarian stated that he felt that whatever program studies are made by the
library certainly would be greatly affected by this survey, providing the survey does not
forget that almost 17,000 Burlingame people hold cards in the library.
COMMUNICATIONS
The Librarian stated he received the annual capital improvement study notice from the City
Manager; and that he was working, as they knew, on the building program.
OLD BUSINESS
The Librarian stated that there was no other information or activity at the local municipal
library level, but that he had received a letter from the County Library suggesting that the
local municipal libraries again consider forming a combined system with the County. Mr.
Hechinger stated that he was familiar with the BALANCE program, and asked if anything had
developed along this line. The Librarian stated that there were studies being made by Santa
Clara County and Contra Costa County pertaining to the costs, which rumor has it are very high.
New Building Program
The Librarian stated that the original sketch for the addition to the Children's Section had
been increased in size considerably by Mr. Norberg, and a bay window similar to the one in the
Children's Room added. He stated that he felt that this was not desirable, but that the
addition could be increased by 2' in each direction, and with three floors to contain 2,241
square feet. At $22.00 per square foot this would be $49,302. The basement ultimately would
hold 13,720 books; the main floor, while occupied by the Children's Section, 10,030. The
upper floor ought to contain 19,635 books; but as this space would be used for work area
and work area for the Children's Section, the shelving around the wall would hold approxi-
mately 5,000 books. He stated that the basement would be used as a receiving room and storage
area for all unaccessioned books and magazines, and at this time would have tables for sorting, etc.
Access would be by door and ramp from Primrose Road. Also, a present storage room could be
painted and equipped with new shelves and be used for storage of processing materials as well
as books and other library par6ohernalia. The present area directly under the library office
has plastered ceilings and could be painted, equipped with new lights, ventilation through
through the elevator shaft, linoleum on the floor, and become a good processing area, as it
was originally designed in part for this purpose. He stated that he felt that by moving some
of his activities to the Board Room the present library office would do for the cataloging
office, and that the present catalog processing room would be adequate and the confusion
eliminated. Mr. Guthrie questioned the possible use of the new annex if the Children's
Room should be shifted, and the Librarian explained that the annex to the Children's Room
would be of use if and when a new Children's addition was built; and that the Children's
Room would make an excellent 'browsing room in which the art books, magazines, new books,
books in the present locked stacks, and Californiana could be placed. Mr. Lynes stated that
he thought that low tables and comfortable chairs in the front part of the room would probably
bring back many of our adult readers who now find no place to sit due to the pressure of
students at high tables where they can study, finding low tables unsuitable for study
purposes. The Librarian stated that he would definitely work out a tentative building
program, although he felt that the final design for the Children's Room, stack, and work
room areas would be influenced by the General, Plan Study.
A.L.A. Convention
There was a brief discussion of the budgeted funds, and the Librarian stated that by the
next Board meeting we would know which meetings and who would attend, and that he would
inform the Trustees of any meetings that they might like to attend.
ADJOURNMENT
The meeting adjourned on a motion by Lynes seconded by Guthrie.
Res ctfully Submit ,
Geo ge Paul Lechich 1
Clerk of the Board
LIBRARIAN'S REPORT
MAY 17, 1957
CIRCULATION
17he circulation for April increased 5.4% over the sans' month in 1966.
17RAFF IC CONT APRIL
Daily average, Main 994
Daily average, Branch 385
Tot. trefffc,19sin 27,339
Tot. trafffc,Branch 9.017
TotalJ9:339
14EETINGS ATTENDED
Mrs. Levering and Mrs. Gerald✓ attanded the Golden Gate Section of the C.L.A., as did
Mr. Finney. Mr. Lechich attended one city council meeting. Several consultations in
regard to discarding magazines and th'e reorganization of our magazine holdings
were held.
Ibe major capital expenditure requost was for lats;d, and with the board approval
thi 1 l be submitted to the planning ca i ssion.
CHILDREN°S DEPARTMENT
h'hfs has been a busy month. Final plans and materials for the Sumer Reading Club,
"Adventures Into Time," have been prepared. The Children's Staff is very grateful to
Mr. Toon Cullen of Apex Die Coampony for cutting a die and running it at cost, (about S50.00
less than he would normally haem got for the job) thus making our 01advent calendar"
type of card possible. We feet this card will have special appeal to the children.
Firs. Powell has talked to a Millbrae Nursery Mothers' group of over 125 women on
pre-school reading and books. One result has been the swamping of our pre-school story
hour by more children than we can comfortably take. The pre-school story hour now is
serving over 80 children a week, with a resultant heavy borrowing by the mothers.
In an effort to fmprov-a and increase our school services, Mrs. Powell has conferred with
Fir. Chappell€:, currfculLn, Director, Miss Lichti, elementary supervisor, and Mrs. Berklow,
school library supervf3ar. �k have already initiated a revision of our collection
of readers according to their Advice. Several plans for next year are pending, including
an opportunity to talk to all elemxantaary school teachers about library services.
CIT'T OF BURLINGAM
DUDGET EXPENDITURE M(NoTH OF
rbils BUDGET B At,AM C E
MONTH TO DATE ALLOWANCE TOTAL
�z 11,571 -32 124,717.84 139,777-00 15,059-16
I Slip p;1 53.83 1,155.98 1,800.00 644.02
12", P.7 f nt i nq & Poataga 81.01 2,638.65 2,450.00 -188.65
6,13 Light, ikat, Pcmar Water 259-09 20815.99 2,900.00 84.01
I h Talephon's, 70-91 751-39 750-00 - 1.39
16 EIullding & Ground-.3 Smintemence 14.67' 2oII5.26 2,500.00 384-74
-i�:17 stootts %, naps 294.01 24o756-71 26s500.00 1t743-29
61 1,7A Pa-riCad icalm 77-50 2029-75 2vOOO.00 3M,75
viifn -41.551,929.44 2t800.00 870-56
152.12 200000 P47-88
�-19 Convention -®_
I 9A Auto AlVowtnce 8.20 12245 300-00 177-25
M,-Ti c.1,P Conventlon (Persomel 9.50 12.25 15M0 1-147.75
4f 9.60 125.00 115.40
A9T Canvaettlem (T usteas)
0;-20 Dues to Library Asse-cfatfors 173-50 200,00 26.50
M-21 M sce I I arecou s --- 42-35 100.00 57.65
M-24 Typewriter RepMre7; --- 119-75 150-00 30.25
M-27 C=r)- Insurw4ce --- --- 20000.00 2v000.00
�-2e 300.00 3,290.00 41100.00 810.00
C-90 --- 385.14 717.00 131.86
76-VTAL BEFORE SALARIES 1,37027 43o000.63 490742.00 6*741-37
TOTAL AFTER SALARIES 12,941 -59167,718.47 189t519,00 21,800-53
ST'AT'ISTICS FOR APRIL, 1
PAIN ORANC44
"Hooks, Adult s on—Ficticn 109872 1,723
Child Naga-Fiction 29175 1,381
Adult Fiction 6,516 2,,471
Child Fic1W.1 b� 2 820 2,139
Total Cieculation Y :3 3 777
: i001ca1s -L272 1.273 780 78.0
Total Sdoks & Pewiodica1s 23, ,
Piwmqraph Records 813 813
a�
249,469 s
Slides 109
Total Circulation ��. 24s5M 89494
Total Braasch C i rcul at f on 8JI494
tIAX119 TOTAL CIRCULATION MAIN & BRANCH 3 *082 (1966: 31„392)
I.W 1 y A"'arege forranch 339
`'0 'AL DAILY' AVERAGE 29
E4„ Yr' w 6PuT s ADULT CRILD TOTAL
iG�9 rch 31, 1967 riff 705 TOW 1 ,�7 4
Mditfons Aprils 1967 346 75 421
Wi Vhdra,wa 1 z, Ap`f 4 p 1967 335 _.._96 ._.4.2.
TOTAL REDISTfMo Z iS AS OF
A9'0 1967.. � — _ 239467 3j267 16,734
'ESSIONS & WIIMDRAWALS 80 S
.AS OF CAN- GRAND
VI-IM ADDED CELLED YOUAC
—Adult Mon-Fictfon � s53 _38 9 , s8
Child Non-Fiction 16,455 57 46 16,466
HS Hon,Ffctiern 19843 17 1 1,859
Adult Fiction 369153 174 16 36011
,113 Fiction 3,728 21 1 3,748
r8, 1 d Fiction 14,202LSSO.. 13 71
C'AL BOOK STOCK AS OF
A?RIL 500 1967 164,919 582 652 164,849
=1T DECREASE IN DOM STOCK: 70
Mc1uded in above figueress 26figure ciFt.s and 385 New Titles
g
� ws�� 1�t� Ad �. •O �P� did (1
t s Di awwrded 36 Kegs Di s4&rded 0
i;:-)4T 1 pmph l t z 8 494 Total 1 00
-:- ACCES® DIS- GRAND
w 1` vOA5� �. SIS CARDED TOTAL
497 0 0 17§7
4542 231 0 0 231
33's .v13 0 1.1589
OTAL RECORD STOCK
A OF APRIL 301 1967 „ 13 0 31317
DePQSXrED WR-M CITY TREAS ER.- V. fn $19060032
Branch 290059
�--JTAFAL O POSITS PRILt 1967 350,91
ANNUAL CAPITAL IMPROVEMENT STUDY
CITY OF BURLINGAMN
BURLINGAME PU3LIC LIBRARY MAY 1, 1965
REVISED 1966
IRDIVIDUAL PROJECT ESTIMATE REV13ED 1967
O SCRIPTYUM OF PROJECT: LIBRARY ADDITI04S
PART I: (MODIFICATION OF PREVIOUSLY APPROVED PLAN)
A. An exte nsfon of the present Children's Room 24' x 30' on the main floor
to serve as u :stack area for the Children's Room. Capacity - 10,030
books.
0. Basement - to serve as * receiving room and sorting and storage area
for gif=t books, magazines and discards. Book capacity m 10700.
Co Secoid floe (if sufficient funds permit construction) will provide dsok
space for Children's Librarian and Children's Consultant and approximately
5,000 volumes can permanent wall shelving.
PART 11; (DISCUSSED %N PREVIOUS PLXIMING CONHaSSION REPORT IN REGARD TO LOCATION)
Evilding 35' x 931 located on NV 1 of Lot 6, Block 3, and portions of t1K
present library lot (29 feet is on adjoining lot.)
An area 101611 x 44" or 16' x 44" located between wrings of present but 1ding.
PURPOSE:
To provide sufficient staff office and stork area. Area for pamphlet files,
picture collection, map collection, catalog, etc.; security area for specfal
and valupble collections, browsing area for neva books, magazine and art
materials; listening and viewing area for audio visual materfais (records,
t+p*s, microfilms, etc.) Adequate storage and sorting area for gift books,
magazines, discards, etc. Storaga for maintenance items. Added seating
CIP0 ity.
NEED FOR PROJECT:
The Library waa built in 1930.31. An area of 9,100 sq. ft., it housed 31,7
volas and served an aaroa of 4.5 sq. miles with a population of 13,270. .'"tom
staff consisted of a full tial equivalent of 6.
Today, the population is about 27,250 peed the area served is 1,06 sq. mi. The
building houses 145,000 books. In 1960, an extension to the stacks and re"eroA
area added 5,600 sq. ft., most of which was stack space, with little or no
ova r-aall additional seating capacity. The staff is now a full time equiv is t
Ca J 22.
Ila extra 24 stats in the new reference area hardly made up for the loss -,
saating in the Children's Room as table and chair seating was Joan sap for
book shelving. The proposed additions would more than double the work and
staff area, bringing the total area to 1„980 sq. ft., only 20 sq. ft. less
than that recommended for a library of our size and use. The total seating
copocity would more than double, and the additional stack capacity should
be sufficient for the foreseeable future. The crowded conditions all over
es 2 •
�-- the library would no longer exist. The student discipline problem would be
less, as the tables would be spaced farther apart. There would be a place
for the adults who have become displaced parsons during the student rush
periods.
Employee efficiency should increase as the congestion in the work room is
alleviated. The constantly increasing rate of registration of neva patrons �s
-corresponds to the rate of growth of city population. This is indicated by
the following tables
Growth Rate of Registrations and PoE21ation
Year Ibtgistrations Population
wmr® a�ar�yr r.rreR aarmrrnm�s
1957 9.901 �7 210000
1958 109457
1959 10,953 220,000
1960 119759
1961 12,122 23,900
1962 12,505
1963 13,015
1964 15,813 26,500
1965 169048 279050
1966 169684 27;250
`.. Total Increasee 6,783 6,250
This would indicate that the Library, already the most used per capita in
this county, will continue to be used by the new citizens of our city. Over
380,000 citizens use the Burlingame Libraries per year.
PARI' I ® 24' x 30' EXTENSION! TO S. W. CORNER,
Additional space for children's collection. The children's book collection
is probably the best in the Say Area. All told, this is around 23,000 volumes
of highly selected books (about 5,000 books have been discarded during the past
ten years) and we feel that if we are to keep this enviable collection intact
we must have more shelf space. We also need more seating capacity. This can
be accomplished by waving som of the present free-standing cases into the
new extension.
ADDITIONAL SPACE FOR PROCESSING OF SONS AND MAGAZINES:
Adeimional work area will be provided in the basement of the present building
and in tl basement of the proposed extension. This will act as a receiving
roofa and a processing rooms for books and magazines, and the repair of books,
preparation for binding, etc.
rhe present staff of three full time and three part time employees efficiency is
greatly impaired by the present congested work area of 13' x 12' with a
floor space of 6' x 101.
The receiving and sorting of the many thousands of gift books per year, a
great deal of which now takes place in the hall outside of the present office,
wi11 be done more efficiently and probably with volunteer help, who would at
- 3m
present have no working area at all suitable for such activities. We added
last year nearly a thousand gift books, either new titles or substitution of
gift copies for old worn-out library copies.
The second floor area will provide desk space for the Children's Librarian and
Children's Consultant. They have none at present. The shelf list and other
children's catalog facilities will be transferred from the present work room.
About 5000 volumes, children's books, will be transferred from the present
basement stacks to permit permanent wall shelving. The central area of the
room will be used for story hour, thus allowing the present upstairs room to
be used for the California collection as well as a listening room.
At a .later date, if the children's section has been incorporated into Part II
of the building program, the area can be used to house the art book, map and
picture collections, vertical files, business references, etc.; or if the
children's location remains the same, the area can be retained for its present
projected use. The correct useage of this area would certainly be influenced
by the results of the city master plan studies.
The present sketch plans for expansion to the east should be modified because
at the timethey were submitted only one floor of the children's extension (616
sq. ft.) was contemplated. The present recommended structure (if approved)
would have 2,160 sq. ft. and a total possible storage capacity of 40,000
children's books or 35,000 adult books. Therefore, the eastern extension would
not of necessity be as large and the cost might be reduced by a third. It
is also possible that part of the structure could be over the present parking
lot.
RELATION TO OTHER PROJECTSs
The building of the children's extension will reduce the present congested
condition in the library and allow time for study of the library's relationship
to the present community through the developement of the Muster Plan.
In the tight of this overall study, and the construction of the City Mail,
across the street, plans may be modified, the present branch location possibly
changed, and. new concepts developed for service to the Mills Area and the new
industrial complex,
We need space now to operate, and we need time to study the changing face of
our community if our library is to remain our city's single- greatest cultural
asset, and to keep its acknowledged superior position in the minds of our
citizens.
Estimated Costt $170000 - Adult Extension - Work Room
50 000 Children's Extension, Receiving Room
0
Future Burdens Resulting from Projects
Annual Cost: Maintenance, repairs and operation - $2,000
Annual estimated cost of new staff requfreds None at this time
Future expendituress Equipment partially figured in the estimated cost
s 4 w
Status of plans ,aM Specifications: Sketch -plans completed but will need
revi sfon
Construction: By contract
The Library Board has discussed the sketch plans and study of the general
concepts,