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HomeMy WebLinkAboutAgenda Packet - LB - 1967.06.21 MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD May 17, 1967 a Trustees Present: Mrs. Cohendet, Mr. Hechinger, Mr. De Martini Trustees Absent: Mr. Guthrie, Mr. Lynes MINUTES: The minutes of the meeting of April 19, 1967 were read and approved. BILLS: On a motion by Mr. Hechinger, seconded by Mrs. Cohendet, bills in the amount of -$1,370.27 were ordered paid. LIBRARIAN'S REPORT The Librarian's report was read and accepted. COMMUNICATIONS A letter was read from Mr. Jack R. Chappell, Burlingame School District, asking if it would be possible to issue free non-resident student cards. After a brief discussion in which it was brought out that this was against the Board's policy and had always been, the Librarian was instructed to write Mr. Chappell a letter to this effect. OLD BUSINESS New Building Program The Librarian submitted the individual project estimate sheets, copies of which are to go to the Planning Commission and the City Council, Mrs. Cohendet suggested that the registration - population comparison should be on a percentage basis, as the percentage basis is more nearly accurate. The Librarian was instructed to add the percentage figures. NEW BUSINESS A.L.A. Convention The Trustees discussed the various meetings which they might like to attend, Mr. De Martini stating he would be on vacation at that time. The Librarian explained the amount of budget available, and said that at the next meeting the total budget funds would be set aside. Mr. Hechinger and Mrs. Cohendet both indicated they would attend some of the meetings. Senate Bills 2095 and 2328 The Librarian submitted copies of the bills, and explained that the one introduced by Assemblyman Know, No. 2095, would allow the City Council or its designated representative to appoint the Librarian, and the officers and employees would hold their positions at the pleasure of the appointing authority. Bill No. 2328, introduced by Assemblyman Ryan would turn all library matters over to the City Council, and the Library Board would be advisory only. The Librarian explained he was attempting to find out what was behind these bills, and he contacted Councilman Crosby who, being a friend of Ryan's, should be able to determine this. Mrs. Cohendet stated it was all the more important that some of the Trustees go to the Convention and discuss the matter with California trustees present. Magazines The subject of the surplus magazines was discussed, and the decision of what to discard was left up to the Librarian. New Meeting Date Mr. Hechinger stated it was very difficult for him to get here on Wednesdays and asked if sorne other date would be satisfactory. Those present, after a brief telephone conversation with Mr. Guthrie, agreed that the third Tuesday of each month would be all right, this subject to a discussion with Mr. Lynes. It 0a,, so moved by Mr. Hechinger and seconded by Mrs. Cohendet and carried. ADJOURNMENT The meeting adjourned on a motion by Mrs. Cohendet, seconded by Mr. Hechinger. Respectfully Submitted, GeorvPaul Lechich Clerk of the Board LIBRARIAN'S REPORT JUNE 21, 1967 BOOK STOCK During the past two months the library has been discarding more books than it has been receiving. This is mainly due to the very crowded conditions in the Children's Room where 1,278 books have been cancelled during the past two months. Some are morn, some are eatcd, but any are still useable but must be removed to make way for the influx of new titles that =st br Stec€sed to most the dnd of our Mighty literate clientele. BOOS The incle nt spring waather has delayed our used book sale, and storage space is running out. The City Engineer, Mir.. 4arr, says that tNore is no temporary storage row in the new corporation yard cermplex, so it cay be necessary to rent a garage or some other space to remove the ever-Mounting bulk of discarded and gift books which are now jamfnaq the corridor and odd corrmars of the basement. Baa€, sales conducted in the fall have been better patronized tharg those in the spring or in the surer. it is possible that lir. Duncan's showroom will be vacant and we may be able to use: it in late September. CIRCULATION AND T€:AFFIC The circulation was down 3% fry the sa:vm- month of last rear. The traffic count as shown in the table is 13.7% higher than May of 1966. It is difficult to correlate the two figures, however. ;gay of last year showed a gain of 10.E over May of 1965; therefore May of 1966 was abnormally high - 3% would have been a more logical figure. Therefore, the 3% loss is probably dud to the abnormally high May of 1966. LIBRARY FINES A4110 FEES The sum of $1,642.44 was deposited with the City Treasurer. This is the second highest amount to have been deposited. $1,210.34 of this amount is from the Main Library and $271.86 from tra Branae. The n munt from Main consisted of $919.45 fines, $170.00 non-resident fees, $63.00 student fees, $61 .89 lost books and $4.00 refunds. HIRING OF PAGES beginning this summer, the library has initiated a new procedure with regard to hiring student employees. A standard general intelligence test has Wu—in purchased from Western Reserve Universityt, and edcB.e prospective page will be required to take it. Hiring will be based on the results of tom test. The test was given the firsts meek. in June to 27 students, and those with t pv-- f i ase highest scores have already been hired. The remainder, with scares of 70% or above, have been placed on a waiting list and will be called as vacancies beconva available. The test will be given again this fall if necessary. MEETINGS ATTE,S9EtD ~` The Librarian attendAJ etvia s ATMs; Council Maetings. Mr. Finny, Mr. Wickliffe and € rs. Ward attended a meeting of the Peninsula Library Association at the Palo Alto Public Library. This meting included an interesting demonstration of tha Evelyn Woods method of speed readings. and was held on .lune 1. - 2 Mr. Wickliffe also attended the regular bimonthly meting of tla, Bay Agee: Young Adult Librarians at Emeryville Nigh School on May 23. Mrs. Bergsing attended tam regular meeting of the Association of Children' Librarians in San Francisco. CHILDREN'S ROOM Both the Main arad Branch librarians have been busy visiting all of the public and private elementary schools to tell them about the Seer Reading Club which begins June 19. In addition, to c plereent this year's thecae of "Adventures into Time," vve have compiled a list of books of fantasy, science fiction and f©lktales; decorated our bulletin boards with scenes frcm noted books of fantasy; set up a table with books from the lista It is our hope to widen the scope of reading interests. Because of the end of school and the sumrmr reading project, wes have discontinued our school-age story hour. Hwaver, our pre-school story hours at both libraries will continue through July. The interest in this program and the number of regular participants is most rewarding. Two school classes of 60 students tarn to the library for a zbry hour. It seems that suriwr will not bring an end to our chcov.ing collections fcT teachers. We are now netting requests for collections for the suer school sessions. CITY OF BURLINGAME BUDGET EXPENDIYURI; aSOHTti OF JUNE, 1397 THIS BUDGET BALANCE MONTH TO DATE ALLft.4ANCE TOTAL S-1 Salaries 11,475.72 136,193.56 131,777.00 3,583.44 M-11 Supplies 64.44 1,220.42 1,800.00 579.58 A-12 Printing & Postage 130.40 2,769.05 2,450.00 - 319.05 M-13 Light, Meat, Power f, Water 243.21 3059.20 2,900.00 - 159.20 M-14 Telephone 38.45 809.84 750.00 - 59.84 M--16 Building & Grounds Maintenance 8.77 2,124.03 2,500.00 375.97 M-17 Books b Maps 4,020.91 28,777.62 26,500.00 - 22277.62 M-17A Periodicals 30.50 2,360.25 20000.00 - 360.25 M-17B Binding 42.88 1,972.32 20800.00 827.68 M-19 Convention 47.88 200.03 200.00 0.00 M-19A Auto Allowance 160.25 28300 300.00 17.00 M-19P Convention (Personnel ) 137.75 150,00 150.00 0.00 M-13T Convention (Trustees) 115.40 125.00 125.00 0.00 M-20 Dues to Library Associations --- 173.50 200.00 26.50 M-21 Miscellaneous 36.00 78.35 100.00 21.65 M-24 Typewriter Repairs --- 119.75 150.00 30.25 M-27 Comp. Insurance 2;000.00 2,000.00 2,000.00 0.00 M-28 Contracts 300.00 3,590.00 49100.00 510.00 C-90 Capital Expenditures 141.66 726.80 717.00 - 9080 TOTAL BEFORE SALARIES 7*538.50 . 5+3,539.13 49,742.00 - 797.13 TOTAL AFTER SALARIES 19,014.22 186,732.69 189,519,00 2,786.31 STATISTICS FOR MAY, 1967 r � CIRCULATION MAIN BRANCH Books, Adult Non-Fiction 10,397 1,782 Child Non-Fiction 2,155 18189 Adult Fiction 6,720 2,503 Child Fiction 23579 2,329 Total Book Circulation 21751 7003 Periodicals 1 198 1.198 876 876 Total Books & Periodicals 23s,049 SA79 Phonograph Records 626 626 -_qb 23s675 9 Slides 119 119 Total Circulation 239794 , 79Total Branch Circulation 8 679 GRAND TOTAL CIRCULATION MAIN & BRANCH °—"`�'3 (1966: 33,461) Daily Average iror Main % of decrease - 3% Daily Average for Branch 333 TOTAL DAILY AVERAGE 1,179 TRAFFIC COUNT - MAY: Total traffic, Main 2 ,03 Daily Average, Main 858 Total traffic, Branch 9 128 Dail Avera Branch 1 Total __3,119§12 362 REGISTRATIONS: ADULT CHILD TOTAL Membersh p, April 30, 1967 TM7 ,W/ 117977-34 Additions May, 1967 325 60 385 Withdrawals, May, 1967 263 5 318 TOTAL REGISTRATIONS AS OF 31 67 72 rMOT ACCESSIONS AND WITHDRAWALS OF BOOK STUCK: AS OF CAN- GRAND 67 ADDED CELLED TRAZ Adult Ncn-Fiction , ro— 2 9ro 38 Child Non-Fiction 16,466 8�3 121 169433 HS Non-Fiction 10859 25 0 19884 Adult Fiction 36011 1?6 13 36,424 HS FICTION LAB 10 0 3,750 Child Fiction x.13 7717 74 562 13 229 TOTAL BOOK STOCK AS OF 5/31/67 -.. 149 W9 =7 1 NET DECREASE IN BOOK STUCK: 83 Included in above figures: 51 gifts and 409 new titles Pamphlets Added 9 Maps Mrad 0 Pamphlets Discarded 41 Maps Discarded 0 Total Pamphlets 8,502 Total Maps 11005 AS OF ACCES- DIS- GRAND RECORDINGS: WY0767 SIONED CARDED TOTAL ' s 1.-9497- 0 0 T 45's 231 0 0 231 33's 1,589_ 18 0 12607 TOTAL RECORD STOCK AS OF MAY 311 1967 3,335 13 0 133 I-- IY�Yr—wily __ _ Ki/ mic.aamiw-s.rs DEPOSITED WITH CITY TREASURER: Main $19324.36 Brarch 318.08 TOTAL DEPOSITS MAY 1967 ��"„ '