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HomeMy WebLinkAboutMin - LB - 1967.07.20 MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD JULY 20, 1967 Trustees Present: Hechinger, Cohendet, Lynes, DeMartini Trustees Absent: Guthrie. Trustee Guthrie asked to be excused as he was unable to attend due to circumstances beyond his control. REORGANIZATION: The meeting was called to order by Trustee Hechinger in the absence of Trustee DeMartini. The Librarian noted that this was the annual reorganization meeting; and on a motion by Trustee Cohendet, seconded by Trustee Lynes, it was moved and carried that Trustee Hechinger be nominated as President of the Board of Trustees. On a motion by Trustee Lynes seconded by Trustee Cohendet, the nominations were ordered closed, and Trustee Hechinger assumed the Chairmanship. On a motion by Trustee Lynes, seconded by Trustee Cohendet, Trustee Cohendet was nominated as Secretary of the Board for the following year. Motion carried. Trustee Lynes moved that the nominations be closed, seconded by Trustee Cohendet. Motion carried. At this time, Trustee DeMartini arrived, stating that he had been unavoidably delayed due to a traffic congestion on California Drive as a result of an accident. MINUTES: The minutes of the meeting of June 21, 1967 were read and approved. BILLS: On a motion by Trustee DeMartini, seconded by Trustee Lynes, and carried, bills in the amount of $4,404.17. LIBRARIAN'S REPORT: The Librarian's report was read. It was brought to the attention of the Librarian that he had omitted the fact that Trustee Cohendet had presided at the Trustee Hospitality Room at the A.L.A. Convention. He expressed his regrets that he omitted the fact that she had been in attendance. He also stated that it was unfortunate that more of the staff did not attend. OLD BUSINESS: Planning Program: The Librarian stated that the City Council planned to conduct budget interviews after August 2, and he asked if any of those present would be willing to attend those meetings if notified in advance. Trustees Cohendet, Hechinger and DeMartini stated that they would be glad to go if notified. The Librarian stated that he would also speak to Trustee Guthrie about this. At this time it was brought out that Trustees Cohendet and Hechinger had attended the meetings of the Planning Commission at which the proposed small addition to the library was discussed, and there was some discussion of a possible library survey to indicate the direction in which the extension would be made at a future date. NEW BUSINESS State Library Workshop on Systems: The Librarian stated that the State Library was conducting a State Workshop on Systems which was to take place the following Wednesday, Thursday, and Friday. He stated that this workshop was called at the behest of the State Librarian in order to familiarize all the members of the various systems and those who are not in the systems with the activities, problems and solutions of problems, especially in reference to the utilization of reference resources beyond the local library by other libraries. This should be the first of many workshops which will be filled with very useful information, as always before, they have been more or less theoretical since the number of systems in the State have been limited. The Librarian stated that it will be very informative if they bring out the relationship between the costs, which should reflect the possibly increased efficiency of systems, and the increased use and consequent lowering of cost per capita if the systems concept is correct. It also will be interesting to know if any mention is made of the activities on the State level of interlibrary loans and whether or not they are increasing or decreasing, because if systems are functioning as they are set up to, the State Library would only be called on to furnish those rather special volumes which the larger systems would not have at hand. He stated that in the case of our library, we have made excellent use of the State Library Interlibrary Loan facilities. We have always felt that,if the State Library itself increased its book stock and other materials as well as revised their cataloguing procedures and interlibrary loan processing systems, the efficiency of their interlibrary loans would be equal to most systems at a much cheaper cost because the duplication of rarely used material would be minimum. In other words, the systems concept should start with an efficient State system. He stated that many years ago as a child he had requested books from his local library, in a township of 1,000, on such erudite subjects as microlepidoptera, and always received them within a week and a half from the central library. The Librarian asked if any of the trustees would like to attend. Trustee Cohendet stated that she would like to go to the Wednesday meeting, and Trustee De Martini said that if he could go, he would be glad to take her and bring her home. The Librarian stated that if the Trustees approved, he would attend, and it was the consensus that he could. ADJOURNMENT: On a motion by Trustee De Martini, seconded by Trustee Cohendet, the meeting adjourned. Respectfully submitted, Geo ge Paul Lechich Clerk of the Board