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Agenda Packet - CC - 2009.02.17
CITY C BURLINGAME Yx- HaTc°J x[6. BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 CITY COUNCIL MEETING AGENDA Tuesday, February 17, 2009 STUDY SESSION: 5:30 p.m., Council Chambers a. Meeting with the Safeway Working Group 1. CALL TO ORDER—7:00 p.m. —Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. APPROVAL OF MINUTES—Council Goal Setting Study Session meeting of January 31, 2009 and regular Council Meeting of February 2, 2009 5. PRESENTATION a. California High Speed Rail Project Presentation by HNTB Corporation 6. PUBLIC HEARING There are no public hearings. 7. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 8. STAFF REPORTS AND COMMUNICATIONS a. Approval of Commercial Card Agreement with Commerce Bank, N.A. for revenue sharing payment program 1 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. b. Resolution opposing the issuance of$65.45 million in revenue obligations to construct the South Bay Waste Management Authority(SBWMA) Shoreway Environmental Center or other solid waste facilities c. Request a Public Hearing to approve expenditure of Supplemental Law Enforcement Services funds also referred to as COPS (Citizens Options for Police Spending) 9. APPROVAL OF CONSENT CALENDAR a. Adopt Resolution accepting Federal Grant Funded 2008 Street Resurfacing Project by C. F. Archibald Paving, Inc. b. Adopt Resolution awarding California Drive Signal Controller and Cabinet Replacement Project to W. Bradley Electric c. Adopt Resolution accepting the contract for Cuernavaca Park Play Area Renovation Project by Blossom Valley Construction, Inc. d. Adopt Resolution approving the application for funding from the Urban Forestry Grant Program entitled, "Tree Inventory Grant", as provided through Propositions 40 and 84 e. Rejection of all bids and authorization for staff to readvertise Street Resurfacing Program 2009 f. Approve Warrants and Payroll 10. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council Members report on committees and activities and make announcements. a. Councilman Deal's report on the California High Speed Rail Authority Coalition meeting 11. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 12. OLD BUSINESS a. Waiver of Field Monitoring Fees for use of Washington Park Ball Field by Burlingame High School 13. NEW BUSINESS 14. ACKNOWLEDGMENTS a. Commission Minutes: Library, November 18, 2008 2 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. b. Department Reports: Fire, January 2009; Finance, January 2009 c. Two letters from AT&T U-verse TV concerning programming changes and price adjustments 15. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at 650 558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall, 501 Primrose Road, from 8:00 a.m.to 5:00 p.m.before the meeting and at the meeting. Visit the City's website at www.burlin ag me.org. Agendas and minutes are available at this site. NEXT CITY COUNCIL MEETING—WEDNESDAY, FEBRUARY 25, 2009 BUDGET STUDY SESSION 3 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. CITY OF BURLINGAME STUDY SESSION ON GOAL SETTING Burlingame Recreation Center January 31, 2009 1. CALL TO ORDER AND ROLL CALL Mayor Keighran called the Study Session to order at 9:05 a.m. in the Conference Room, at the Burlingame Recreation Center. Councilmembers Baylock, Deal, Keighran, Nagel and O'Mahony were present. 2. STUDY SESSION a. Review the draft departmental goals Council reviewed all departmental goals for 2009-10, and staff responded to their questions. b. Review new goals that were suggested by the City Council Members and City Staff and clarify those that emerged as priority goals based on the Council Members' first cut of their top six goals for next fiscal year Council reviewed their goal options adding and combining items to the original list. 3 PUBLIC COMMENTS The following citizens spoke: Cecile Coar, 1224 Drake Avenue; Susan Castner-Paine, 728 Concord; Kris Cannon, 1404 Bernal Avenue; John Root, 728 Crossway; Charles Voltz, 725 Vernon Way; and Pat Giomi, 1445 Balboa Avenue. Mayor Keighran declared a brief intermission at 11:31 a.m.; then reconvened the meeting at 11:45 a.m. 4. FINALIZE COUNCIL GOALS FOR 2009-10 FISCAL YEAR As a result of public comments, six new items were added to the list of Council Goals. Council then voted for the top goals. The following received the majority of votes: • Work closely with High Speed Rail Authority and Caltrain to mitigate effects of HSR and electrification on Burlingame and improve transportation options for residents. Explore public-private partnerships along the rail corridor that might help trench or underground rail lines. • Permit increased density in new multi-residential housing. • Raise parking meter rates in town; Burlingame, Avenue, Broadway, Burlingame Plaza (Magnolia Avenue). • Raise Transient Occupancy Tax (TOT) in 2009 by 2% (November) • Encourage Downtown Burlingame Business Association to reestablish BID and work with downtown property owners and businesses for increased accountability in regard to cleanliness in front of and in back of properties. Also explore additional fees from property owners to assist in funding infrastructure improvements in downtown. • Improve effectiveness of street sweeping in residential areas. CITY OF B URLINGAME MINUTES COUNCIL STUDY SESSION GOALS 2009-10 January 31,2009 • Change process to ensure that people adding large heating/air conditioning units on their rooftops are required to provide an attractive way of shielding them visually from neighbors. Ask the Neighborhood Consistency Planning Commission subcommittee to look at how green building issues mesh with design issues and how to strike a balance between these two goals. • Provide searchable audio copies of Planning Commission meeting online for Web streaming and listening after meetings. • Make more effective use of community volunteers and expertise. Follow up Notes: 1. Staff to look into the possibility of having the same building inspector for each project unless the contractor prefers to have another inspector when the assigned inspector is not available. 2. Continue the past suggested goals of an art commission and support community theater programs. 3. Add Council members to the distribution list of the Green Ribbon Task Force (GRT) meeting notes and agendas. 4. Explore using paper copies of Community Insight Team online surveys to solicit responses from seniors who use the recreation center, but do not have access to an e-mail account. 5. Refer public suggestions about grey water and cisterns, outlawing plastic bags for larger retails, and periodic Styrofoam pickups to the GRT for discussion and recommendation to the Council. 5. ADJOURNMENT Mayor Keighran adjourned the meeting at 12:30 p.m. 2 CITY C BURLINGAME a BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of February 2, 2009 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Ann Keighran called the meeting to order at 7:04 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Mary Hunt. 3. ROLL CALL COUNCILMEMBERS PRESENT: Baylock, Deal, Keighran, Nagel, O'Mahony COUNCILMEMBERS ABSENT: None 4. MINUTES Vice Mayor Baylock made two corrections to the minutes of January 20, 2009, to correct the spelling of Ronald Duncan to read Ronald Durkee on page two. Also, on page two to indicate seconding of motion for adoption of Ordinance No.1836. Councilwoman Nagel made a motion to approve the minutes of the January 20, 2009 regular Council meeting; seconded by Councilwoman O'Mahony. The motion was approved unanimously by voice vote, 5-0. 5. PRESENTATION a. PRESENTATION BY SOUTH BAY WASTE MANAGEMENT AUTHORITY (SBWMA) Martha DeBry, SBWMA Chair, and Larry Patterson, SBWMA Board Member gave a presentation about the formation and many services provided by South Bay Waste Management Authority, including the financing of the proposed Shoreway Environmental Center, and answered questions from the Council Members. 6. PUBLIC HEARINGS There were no Public Hearings. 1 Burlingame City Council February 2,2009 Unapproved Minutes 7. PUBLIC COMMENTS The following citizens all spoke concerning Item 8c: John Horgan, 471 Cumberland Road; Steve Alms, 1534 Meadow Lane; Donna Colson, 2626 Hale Drive; Lorie Rakstins, 481 Bloomfield. There were no further comments from the floor. 8. STAFF REPORTS AND COMMUNICATIONS a. APPROVE RESOLUTION NO 7-2009 SETTING PUBLIC HEARING ON MARCH 16, 2009 TO CONSIDER AN INCREASE IN SOLID WASTE AND RECYCLING RATES OF EIGHT PERCENT (8%) AND TO CONSIDER ANY PROTESTS TO INCREASED RATES FinDir Nava reviewed the staff report and requested that Council hold a Public Hearing on March 16, 2009 to take public input on the proposed 8% rate adjustment for residential and commercial accounts. Councilwoman O'Mahony made a motion to approve the Resolution No. 7- 2009 setting a Public Hearing on March 16, 2009; seconded by Vice Mayor Baylock; motion was approved unanimously by voice vote, 5 —0. b. CONSIDERATION BY COUNCIL WHETHER TO FILE AN ARGUMENT FOR THE MAY 5 2009 STORM DRAINAGE FEE ELECTION Special Counsel Abrams reviewed the staff report and explained the process for receiving arguments either in favor or against, as well as rebuttal arguments for the storm drainage fee election. The date for filing initial submittal is February 18, 2009 and for rebuttal arguments is March 2, 2009. The City Council is authorized to file an argument and rebuttal argument as the full City Council or authorize designated members to file an argument. Council discussion followed and Vice Mayor Baylock made a motion to name Mayor Keighran, Councilwoman O'Mahony and three members of the public as the members filing an argument in favor; and Vice Mayor Baylock, Councilwoman Nagel and Councilman Deal and two members of the public as the members filing the rebuttal argument; seconded by Councilman Deal; motion was approved unanimously by voice vote, 5 —0. Special Counsel Abrams reminded the Council Members that the writing of the argument cannot utilize any City resources, including on-duty personnel. C. PROPOSAL FROM NON-PROFIT YOUTH SPORTS ORGANIZATIONS FOR BAYSIDE PARK FIELD IMPROVEMENTS PRD Schwartz addressed the Council and provided a fund raising proposal,which included a combination of public donations and private funds from the non-profit youth sports organizations. The proposal would provide approximately$500,000 towards a new artificial turf field at Bayside Park on the area of ball fields 3 and 4. He reviewed the advantages of a synthetic grass to provide year-round uses of the field and the ability to play two soccer or lacrosse games simultaneously. The time frame is very tight and the target date for construction to begin is June 2009, with the desired completion in time for the fall sports season. There are several artificial turf manufacturers interested in bidding on the contract and the estimated cost for the project is $1,650,000, with approximately$800,000 of local money. Council discussion followed citing very difficult economic times for the City and the need to be prudent about committing funds to the project at this time, especially with the unknown costs associated with it. Concerns were expressed about the need for soil testing to determine the condition of the field being on a landfill site; the time needed to test soil samples prior to the start of any construction; the cost involved for 2 Burlingame City Council February 2,2009 Unapproved Minutes doing the testing could be considerably more than projected; questioned the legitimacy of the grant provider. It was concluded that it would be discussed, along with the other funding requests from the community, at the Budget Session on February 25, 2009. Mayor Keighran thanked the organizations for their diligence in providing a proposal as they had promised. d. CONSIDER VACANCY ON TRAFFIC. PARKING & SAFETY COMMISSION CM Nantell reviewed the staff report and recommended Council call for applications for the Traffic, Safety &Beautification Commission. The application deadline was set for March 16, 2009. e. CONSIDER VACANCIES ON PLANNING COMMISSION CM Nantell reviewed the staff report and recommended Council call for applications for the Planning Commission. The application deadline was set for March 16, 2009 L CONSIDER APPOINTMENT TO THE BEAUTIFICATION COMMISSION Council discussed the various attributes of all commission candidates. Each Councilmember voted for two applicants to fill the two vacancies. Karen Dittman received the unanimous votes of the Council and was appointed to fill the three year term. Mary Hunt also received the unanimous votes of the Council and was appointed to fill the remaining term of Mark Grandcolas ending on October 7, 2009. Council concurred to appoint Karen Dittman and Mary Hunt to fill the two commission vacancies. g. CONSIDER WAIVER OF FIELD MONITOR FEES FOR USE OF WASHINGTON BALL FIELD BY BURLINGAME HIGH SCHOOL CM Nantell reviewed the staff report and provided Council with background information on the billing of the field monitor fees for the use of Washington Park by Burlingame High School. He indicated that in November 2008, staff provided preliminary billing information to the San Mateo Union High School District for the use of the City of Burlingame facilities and the bill was in excess of$61, 072. The High School District protested the amount and felt it was excessive. The City staff approached the High School District with some alternative suggestions for waiving some of the fees and the District still felt the new fee was excessive. It was concluded that the City would waive the fee until a meeting with the School District takes place in the next two weeks and a compromise is reached. If the meeting is not held within the next two weeks, the City would continue to charge the fee. 9. CONSENT CALENDAR a. APPROVE RESOLUTIONS AUTHORIZING FINANCIAL ASSISTANCE APPLICATION AND REIMBURSEMENT INTENTION FOR STATE REVOLVING FUND (SRF) LOAN TO FUND THE INFLUENT STORM WATER RETENTION BASIN AT THE WASTEWATER TREATMENT PLANT (WWTP) DPW Murtuza requested Council approve Resolution No. 8-2009 stating the City of Burlingame's intention to reimburse for any influent storm water retention basin expenditures paid prior to the City obtaining financing through the State Water Resource Control Board for said project; and approve Resolution No. 9- 2009 authorizing the city manager and/or public works director to execute and file an application for a financing agreement with the California Water Resources Control Board for planning, design and construction of an influent storm water retention basin. 3 Burlingame City Council February 2,2009 Unapproved Minutes b. APPROVE BOARD APPOINTMENT TO COMMUNITY ACTION AGENCY OF SAN MATEO COUNTY CM Nantell requested Council approve the appointment of Mr. Charles Hyland of the Shinnyo-en Foundation to serve as the City of Burlingame's representative to the Community Action Agency of San Mateo County for a three year term. C. APPROVAL FOR OFFICER HEATHER FARBER TO ACCOMPANY EXPLORER POLICE CADETS TO ANNUAL CADET CHALLENGE EVENT IN WASINGTON STATE COP Van Etten requested Council approve out-of-state travel, February 21-22, 2009, for Officer Heather Farber to attend the annual Cadet Challenge event in Federal Way, Washington. Councilwoman made a motion to approve the Consent Calendar; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. 10. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings each of them attended on behalf of the City. 11. PUBLIC COMMENTS Charles Voltz, 725 Vernon Way, spoke on the aging low income homeowners in Burlingame and asked that consideration be given to reestablishing a senior commission. There were no further comments. 12. OLD BUSINESS There was no old business. 13. NEW BUSINESS Councilman Deal discussed possibly establishing a citizen voluntary committee to work with the City. Mayor Keighran discussed an email she received from a Council Member in Redwood City requesting a Council Member from Burlingame participate in informal meetings to discuss concerns about high speed rail. Councilman Deal volunteered to attend the first meeting on Friday, February 6, 2009. 14. ACKNOWLEDGMENTS a. Commission Minutes: Civil Service, November 10, 2008; Traffic Safety&Parking, December 11, 2008; Parks &Recreation, January 15, 2009; Planning, January 26, 2009 b. Department Reports: Police,December, 2008 15. ADJOURNMENT Mayor Keighran adjourned the meeting at 10:55 p.m. in memory of William Armanino, father of Dave Armanino, owner of Piccolo Caf6 and of Iry Ampstrup, former Mayor and Councilman. 4 Burlingame City Council February 2,2009 Unapproved Minutes Respectfully submitted, Mary Ellen Kearney City Clerk 5 Burlingame City Council February 2,2009 Unapproved Minutes CITY o� STAFF REPORT BURUNGAW AGENDA ITEM# 8a x'009 900 MTG. DATE February 17,2009 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMIT E �M BY r� DATE: February 6,2009 APP ED BY FROM: Jesus Nava, Finance Director 558-7222 SUBJECT: Approval of Commercial Card Agreement with Commerce Bank N.A. for Revenue Sharing Payment Program RECOMMENDATION: That the City Council approve a commercial card agreement with Commerce Bank N.A.; authorize the Finance Director to execute the commercial card Agreement and adopt a resolution authorizing specific staff members to establish credit card accounts. BACKGROUND: The city entered into discussions with Commerce Bank in summer of 2008 to determine the benefits of paying city vendors using a commercial card program that provided revenue sharing payments to the city. The city provided Commerce Bank with a list of city vendors and they contacted 16 of the vendors to determine their acceptance of Visa/Mastercard electronic payments in lieu of checks. Thirteen of the 16 vendors indicated they would accept Visa/Mastercard Automated Clearing House (ACH) payments instead of cash. These 13 vendors provide approximately $3 million in services and goods to the city. Based on the revenue sharing schedule included in the agreement, using the Visa/Mastercard ACH payment would provide the city with $27,000 in revenue sharing payments. Commerce Bank staff will identify all current and future city vendors that will accept the Visa/Mastercard ACH payments and place them on the revenue sharing program. Commerce Bank estimates that approximately 30% of the city's current vendors are on a Visa/Mastercard acceptance system and that these vendors provide the city with about $10 million in goods and services. Paying these vendors with the Visa/Mastercard ACH payments would then provide the city with $110,000 in revenue sharing payments. Commerce Bank's Interchange Rate of 2.25% is paid by the vendors accepting the Visa/Mastercard ACH payment similarly to how the city pays its bank for taking credit card payments at city hall. Vendors benefit by having their payments credited immediately to their bank account upon completion of the electronic transaction instead of having to wait for a check from the city and then waiting for their bank to clear the check before making funds available to them. The city will reconcile the commercial card account and make monthly payments to Commerce Bank. Revenue sharing payments will be made to the city on a monthly basis as well. S:\Commerce Bank Revenue Sharing Program\Council Agenda Report-Commerce Bank.doc The cities of Upland and Rancho Cucamonga, CA recently entered into similar agreements with Commerce Bank. Staff has verified the agreements and reviewed the city of Upland's staff report and resolution. DISCUSSION: The city's revenue share is calculated on total net sales volume. Commerce Bank will pay the city a monthly revenue share based on the following schedule: $0-52.000.000 $0-$166,66' '80% $2.000.000-55.000.000 $166.667-S4 M667 .900" 55.000.000-S8,000.000 5416,667-$666.667 1.00% SS.000.000-:11.000.000 $666.667-$916.667 1.10%, $11.000.000+ 5916,667-- 1.15°o The revenue sharing program will begin March 1, 2009. The Commercial Card program can be terminated by providing 30-days notice to Commerce Bank. ATTACHMENTS: A Resolution Of The City Council Of The City Of Burlingame Approving A Commercial Card Agreement With Commerce Bank,N.A. And Authorizing Designated Signers To Obtain Credit Card Account Commerce Bank Accounts Payable Agreement S:\Commerce Bank Revenue Sharing Program\Council Agenda Report-Commerce Bank.doc RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING A COMMERCIAL CARD AGREEMENT WITH COMMERCE BANK, N.A. AND AUTHORIZING DESIGNATED SIGNERS TO OBTAIN CREDIT CARD ACCOUNT THE CITY COUNCIL OF THE CITY OF THE BURLINGAME DOES HEREBY RESOLVE AS FOLLOWS: WHEREAS,the City has identified the monetary benefits of participating in the Commerce Bank commercial card revenue sharing program as described in the accompanying staff report prepared by the Finance Director;and WHEREAS,in order to establish the commercial card revenue sharing program and to establish credit,the City must enter into an agreement with Commerce Bank;and WHEREAS,the City Council of the City of Burlingame wishes to authorize and empower select staff members to establish credit card accounts pursuant to the agreement. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME, CALIFORNIA, DOES RESOLVE,DECLARE,DETERMINE AND ORDER AS FOLLOWS: SECTION 1. The City Council hereby approves and authorizes the Finance Director to execute an agreement with Commerce Bank for the commercial card revenue sharing program,in a form as attached hereto as Exhibit"A". SECTION 2. The City Finance Director/Treasurer,Jesus Nava,and the City Financial Services Manager, Mary Asturias, are hereby authorized, directed and empowered to establish credit card accounts ("Accounts") with the Commerce Bank, N.A. (Missouri) (herein called "Commerce") and to execute all documents to effectuate this purpose which he/she may deem necessary and proper, including without limitation any application and agreement to open the Accounts. SECTION 2. Jesus Nava, as Finance Director/Treasurer, is hereby appointed as an authorized signer effective February 17,2009. SECTION 3. Mary Asturias, as Financial Services Manager, is hereby appointed as an authorized signer effective February 17,2009. SECTION 4.Any one of the foregoing named officers of the City of Burlingame may from time to time request Commerce to issue bank cards to any person in connection with any of the Accounts. SECTION 6.Any one of the foregoing named officers of the City of Burlingame may from time to time appoint an Administrator to assist Commerce in the administration of the credit card program as provided in the Commerce Bank Commercial Card Agreement. SECTION 7.Commerce is authorized to act upon this Resolution until written notice of revocation is delivered to Commerce,and that the authority granted shall apply with equal force and effect to the successors in office of the officers named herein. SECTION 8. The City Council of the City of Burlingame further certifies that the specimen signatures appearing below are the signature of the officers authorized to sign for the City of Burlingame by authority of this Resolution. Specimen Signatures: Name Title Signature Jesus Nava Finance Director/Treasurer Mary Asturias Financial Services Manager ADOPTED AND APPROVED this 17th day of February, 2009. Ann Keighran, Mayor ATTEST: Mary Ellen Kearney, City Clerk I, Mary Ellen Kearney, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was passed and adopted at a regular meeting of the City Council of the City of Burlingame held on the 17th day of February, 2009, by the following vote: AYES: NOES: ABSENT: ABSTAINED: Mary Ellen Kearney, City Clerk COMMERCE BANK ACCOUNTS PAYABLE AGREEMENT THIS COMMERCE BANK ACCOUNTS PAYABLE AGREEMENT("Agreement")is made and entered into as of the effective date set forth below by and between Commerce Bank,N.A.("Commerce")and City of Burlingame,California("Customer"). 1. DEFINITIONS.The following terms shall have the following meanings: a. "Administrator" means, individually and collectively, one or more employees, officers, directors, or agents of the Customer who are designated by the Customer to assist Commerce in the administration of the Program. b. "Agreement" means this Commerce Bank Accounts Payable Agreement and all Addenda from time to time executed by the parties and attached hereto,and all amendments to the foregoing. C. "Account Holder" means Customer and any of its officers, directors, agents and employees who utilize the Commercial Accounts. d. "Account Holder Agreement" means that agreement delivered to Customer which governs the use of the Commercial Accounts,as amended from time to time. e. "Commercial Accounts"means the Visa account numbers associated with the Commercial Accounts issued by Commerce to the Customer and its Account Holder(s)and the account numbers assigned to Customer without an associated plastic under the Program. f "Program"means the Accounts Payable Program administered by Commerce as set forth in this Agreement. g. "Public Record Law"means any state's law which provides that Customer's contracts are open and available to the public. li. "Unauthorized Charge"means a charge made by an Account Holder to a Commercial Account that(i)has not been authorized by Customer, and (ii) that has been accepted and processed by a merchant having the technology capable of determining and confirming that the charge did not meet the parameters established by Customer for authorized charges. 2. PROGRAM;ISSUANCE AND RENEWAL. a. During the term hereof,and subject to the terms and conditions of this Agreement,Commerce agrees to provide the Customer with the Program and to issue Commercial Accounts to Customer. b. Commerce shall issue Commercial Accounts to the Customer, provided that a Commercial Account issuance request has been made by an Administrator in the form required by Commerce. C. Each Commercial Account shall be valid for the term indicated thereon,unless such Commercial Account has been canceled by Commerce pursuant to the provisions of this Agreement or at the request of the Customer. d. Commerce acknowledges the ability of Customer to revoke any authority given to an Account Holder, at Customer's discretion; provided, however, that Customer shall remain liable for all charges made to each Commercial Account as provided in this Agreement. 3. BILLING PROCEDURES. Commerce offers the billing method described below: Central Billed Accounts: Customer shall be liable for all charges made to each Commercial Account requested by Customer. Charges shall be set forth on a billing statement and shall be paid by the Customer as agreed in Addendum A attached hereto and incorporated herein by this reference, and as set forth herein. Except for a proven Unauthorized Charge, Customer shall pay Commerce for all charges made to each Commercial Account within the time period provided in Addendum A. Except as provided herein, Commerce shall have no duty or obligation to inquire into the nature of any transaction charged by any Account Holder(e.g. whether such transaction was for a business or personal use.) 4. PROGRAM ADMINISTRATOR. Upon signing this Agreement, Customer shall designate one or more Administrators(s) to assist Commerce in the administration of the Program. In addition to any other duties listed elsewhere in this Agreement, as well as any other duties reasonably requested by Commerce, the Administrator shall undertake the following duties on behalf of the Customer: a. The Administrator shall have the responsibilities assigned in the Program Administrator Delegation document provided by Customer to Commerce, including, without limitation, the ability to request that Commerce issue Commercial Accounts to any person in connection with the Program, to increase or decrease credit limits, to suspend Commercial Accounts, to order or block wire transfers and convenience checks, and to perform any other maintenance activity. b. The Administrator shall be familiar with all aspects of the Program, including, but not limited to Program procedures, number and status of Commercial Accounts, notice requirements, any disputed transactions, credit limits, statement cycles, billing and payment procedures, general program parameters and status of delinquent charges. City of Burlingame,Califomia AP Contract v12-08.DOC C. The Administrator shall be responsible for notifying Commerce, in writing, about changes in authorization codes. 5. FEES. Commerce shall be paid an annual fee and other fees and charges set forth in Addendum A. Customer acknowledges that Commerce has based the fees and charges upon the projections given by Customer regarding transaction volume, average ticket amount, number of Commercial Accounts, monthly credit line requested, reporting product selected,and frequency of payment.Fees may be subject to change from time to time by Commerce upon ninety (90)days prior written notice unless otherwise specified in Addendum A. 6. LINE OF CREDIT.Commerce will establish a maximum line of credit amount for Customer. a. All amounts charged to the Commercial Accounts together with any fees and charges owed to Commerce by Customer in connection with the Program, may not exceed, in the aggregate, the line of credit amount unless Commerce in its sole discretion authorizes such charges. b. Commerce may, at any time in its sole discretion, modify the amount of Customer's line of credit upon thirty (30) days prior written notice to Customer; provided, however, that Customer may elect to terminate this Agreement by written notice to Commerce during such thirty(30)day notice period;provided,further,Customer agrees that if any amounts are outstanding on the Commercial Accounts which exceed the adjusted line of credit amount,Customer will immediately pay Commerce such excess amounts. C. From time to time, Commerce may request, and Customer shall produce in a timely manner(not to exceed 30 days),financial records relating to the financial condition of Customer. 7. TERM OF AGREEMENT AND RENEWAL.This Agreement shall remain in full force and effect until terminated by either party as herein set forth.Either party may terminate this Agreement at any time,with or without cause,upon thirty (30)days'prior written notice. a. In the event Customer terminates this Agreement prior to the date that is three(3)years from the effective date set forth below,Commerce reserves the right to forego all future revenue sharing payments for the Program. b. In the event Customer terminates this Agreement without cause prior to the date that is three(3)years from the effective date set forth below, Customer shall pay to Commerce all costs associated with establishing the Program as provided in Addendum A. C. All Commercial Accounts and/or related accounts shall be deemed canceled effective upon termination of this Agreement or as otherwise provided herein,and all amounts outstanding under such Commercial Accounts shall automatically become immediately due and payable in full by Customer without further notice. d. Notwithstanding the foregoing, either party shall have the right to terminate this Agreement immediately, and without notice, upon the occurrence of any one or more of the following events,whereupon the obligations of Customer arising hereunder and/or under the Commercial Accounts shall automatically become immediately due and payable in full(except as otherwise provided by law): (i) Dissolution or liquidation of the other party;or (ii) Insolvency of the other party; or the institution by or against the other party of any bankruptcy or insolvency proceeding;or the appointment of a receiver or trustee for the other party;or the other party enters into an arrangement with,or for the benefit of,its creditors;or (iii) Any material adverse change in the financial condition of the other party;or (iv) Any default hereunder,or breach of the obligations undertaken herein,or in any other agreement by and between the parties hereto;or (v) Upon the occurrence of any event in any agreement which would allow Commerce or any other person to declare any indebtedness owing by Customer due and payable in full (and Customer shall give Commerce immediate notice of the occurrence of such event);or (vi) A change in the ownership of Customer,or a sale of all or substantially all of the Customer's assets. 8. REPORTING. Commerce will, either directly or indirectly through its third party vendors, receive data from the transactions made with the Commercial Accounts; such data will be delivered to Customer as specified in Addendum A and Addendum B. Commerce shall have no responsibility or liability for the capture,transmission,grouping,reporting, categorizing or any other act performed or required to be performed in connection with the foregoing data that Customer's vendors are transmitting at the point of sale. 9. CUSTOMER LIABILITY. The Customer shall be solely liable for the payment of all charges incurred in the use of Commercial Accounts, including, without limitation, fraud charges relating to stolen Commercial Account numbers, if such fraud charges relate to: City of Burlingame,California AP Contract v12-08.DOC 1.Duplicate Commercial Accounts or related account numbers issued to an Account Holder; 2. Account Holder allows another person to utilize the Commercial Account whether for business or personal purposes; 3.Account Holder mishandles the Commercial Account or related account number;or 4.Charges which benefit the Account Holder directly or indirectly. The Customer shall not be liable for the payment of charges incurred in the use of Commercial Accounts if such charges relate to: 1.Charges waived as set forth in Visa Waiver of Liability documentation,as amended from time to time; 2.Commercial Account transactions after the original closure request date for a Commercial Account where the request by the Customer was made in accordance within the terms of this Agreement during normal business hours;or 3. The use of a stolen Commercial Account number if the Commercial Account number is reported stolen via facsimile or telephone as provided in this Agreement within twenty-four (24) hours after the Customer, including any Account Holder, learns of the theft of the Commercial Account number; provided that if the Commercial Account number is not reported stolen within such time frame,the Customer shall be liable for all charges associated with the stolen Commercial Account number until the date the Customer notifies Commerce of such theft. 10. ASSIGNMENT.Neither party shall sell, assign or transfer this Agreement or any part thereof without the prior written consent of the other party;provided,however,Commerce may,without the consent of the Customer,assign any or all of its rights and obligations under this Agreement to its parent, any subsidiary(of Commerce or its parent),or any affiliate (of Commerce or its parent)or to any other party pursuant to a merger,acquisition,consolidation,or reorganization. 11. NOTICES.All notices hereunder shall be in writing and shall be deemed duly given when personally delivered,when delivered by recognized overnight courier,or,three(3)days after mailing if sent by certified or registered United States mail, return receipt requested, postage prepaid, to the appropriate party at the address set forth below, or at such other address as the applicable party may indicate from time to time in writing.Notice hereunder shall be sent: If to Commerce: If to Customer: Commerce Bank,N.A. City of Burlingame,California Attn:Commercial Card Services Attn:Jesus Nava 825 Main Street 501 Primrose Rd. Kansas City,MO 64105 Burlingame,CA 94010 Communications with Commerce concerning disputed billings shall be made by mail to Commercial Card Services, 825 Main Street,Kansas City,Missouri 64105 or by phone at 800-892-7104. 12. CONFIDENTIALITY.Commerce and Customer will keep strictly confidential and will not use or disclose to any third party or to any employee, officer, director or agent(except on a need to know basis)for any purpose whatsoever(other than as contemplated herein or for a business evaluation of the Program performed by either party) all or any portion of the contents of the Program, including but not limited to,any of the terms of,conditions of or other facts concerning the Program and any written or oral information furnished by Commerce or by Customer which is either nonpublic, confidential or proprietary in nature unless such use or disclosure is mutually agreed upon in writing by Customer and Commerce; provided, however, Customer understands and acknowledges that affiliates of Commerce and vendors of Commerce will assist in implementation of,maintenance of,and provision of various services under the Program.In the event Customer is subject to a Public Record Law, Customer shall comply with the provisions of this Confidentiality paragraph only to the extent that such compliance is in accordance with the applicable Public Record Law. 13. INDEMNITY. Customer agrees to defend, indemnify and hold harmless Commerce, its officers, directors, agents and employees from and against any and all claims by third parties (including, without limitation, Account Holders) and all costs(including reasonable attorneys' fees and costs),expenses and liabilities incurred by Commerce in connection with such claims,arising from or as a result of the establishment of the Program(including,without limitation,the issuance of Commercial Accounts and/or the cancellation thereof and actions arising in connection with its use of On-Line Services identified in Addendum B),provided that such claims are not the result of, or connected with,the gross negligence, or willful misconduct of Commerce or the violation by Commerce of any law or regulation relating to Commercial Accounts.Customer acknowledges that the pricing provided in Addendum A is based on including this Indemnification. Commerce agrees to defend, indemnify and hold harmless the Customer, its officers, directors, agents and employees from and against any and all claims by third parties (including reasonable attorneys' fees), expenses and liabilities City of Burlingame,California AP Contract v12-08.DOC incurred by Customer in connection with such claims, arising from or as a result of the gross negligence or willful misconduct of Commerce. 14. MISCELLANEOUS. a. Relationship: Nothing contained in this Agreement shall be construed to create any association for brokerage, agency,joint venture,partnership or employment relationship between Commerce and Customer. b. No Implied Waivers:The rights of any party under any provision of this Agreement shall not be affected by its prior failure to require the performance by the other party under such provision or any other provision of this Agreement, nor shall the waiver by any party of a breach of any provision hereof constitute a waiver of any succeeding breach of the same or any other provision or constitute a waiver of the provision itself.A waiver of any right or obligation hereunder must be in writing and signed by the parties to this Agreement. C. Remedies: In the event that either party breaches or violates any of the obligations contained in this Agreement, and in addition to the rights and remedies otherwise provided in this Agreement,the other party shall be entitled to exercise any right or remedy available to it either at law or in equity,including without limitation,termination of this Agreement,damages and injunctive relief.The exercise of any right or remedy shall be cumulative. d. Complete Agreement,•Amendments:This Agreement constitutes the complete understanding between the parties hereto with respect to the subject matter hereof and all prior oral or written communications and agreements with respect thereto are superseded. In the event of any inconsistency between this Agreement and any other agreements or documents relating to the transactions contemplated herein, this Agreement shall control. No alteration,amendment or modification of any of the terms and provision in this Agreement shall be valid unless made pursuant to an instrument in writing signed by the parties hereto. e. Successors and Assigns: All the terms and provisions of this Agreement shall inure to the benefit of, and be binding upon,the parties hereto and their respective successors and permitted assigns. f. Severability:The invalidity or unenforceability of any one or more portions,sentences,clauses or paragraphs in this Agreement shall not affect the validity or enforceability of the remaining portions of this Agreement or any part thereof. g. Force Majeure. Commerce shall not be in default of this Agreement to the extent that performance of its obligations is delayed or prevented by reason of any act of God, war, terrorism, fire, explosion, flood, act of government or any act or omission of a third party,including,but not limited to,telecommunications carriers and utilities or any other matter beyond its reasonable control. h. Patriot Act/OFAC:Commerce complies with the USA Patriot Act and laws administered by OFAC(The Office of Foreign Assets Control). These laws mandate that Commerce verify certain information about customers. Commerce reserves the right, at any time,to request information that may assist Commerce in compliance with these laws. Customer agrees to provide such information as requested by Commerce, including, without limitation,information about Account Holders. 15. EFFECTIVE DATE.Notwithstanding anything else contained herein to the contrary,this Agreement will be subject to Commerce performing due diligence and credit investigations and will be effective only upon execution by Commerce. IN WITNESS WHEREOF,this Agreement has been executed by the duly authorized officers of the parties hereto. Commerce Bank,N.A.(Omaha,NE) City of Burlingame,California (Commerce) (Customer) By: By: Title: Title: Effective Date: City of Burlingame,California AP Contract vl2-08.DOC ADDENDUM A "PRICING AND PAYMENT SCHEDULE" Program Pricing Term The pricing outlined herein will expire in 60 days from January6's,2009 unless an Accounts Payable Agreement is executed Late Fee for Central Bill For each payment not received by the payment due date shown on the billing statement,a late fee will be charged.The late fee for the Accounts respective Conunercial Account will be 2.5%of the amount past due. Visa and MasterCard purchases,cash withdrawals and cash advances made in currencies other than U.S.Dollars will be converted to U.S. Dollars under regulations established by Visa International and MasterCard International.Visa conversion will be at a rate selected by Visa from the range of rates available in wholesales currency markets for the applicable central processing date,which may vary from the rate Visa itself receives,or the government-mandated rate in effect for the applicable central processing date.MasterCard conversion rate will be International Service Fee selected by MasterCard,typically either a government-mandated rate or a wholesale rate provided to MasterCard.Conversion to U.S. Dollars may occur on a date other than the date of the transaction.Therefore,the conversion rate may be different from the rate in effect at the time of the transaction.Customer agrees to pay the converted amount,plus an international service fee in the amount of 2%of the transaction amount on purchases and I%on cash withdrawals and cash advances.For purchases,cash withdrawals and cash advances made in U.S.dollars outside of the United States and its territories,you agree to pay the transaction amount plus a 1%service assessment fee. Returned Check Fee $29 per occurrence Other Fees ACH Return $29 per occurrence ACH Payments(emergency) $15 each after fust occurrence Statement Reprinting $2 per statement after three occurrences Free through Statement Centre Other For information,copies or other reports not specified in this Addendum,Commerce may charge Customer such fees as Customer and Commerce may agree from time to time. Commerce Bank uses a'train the trainer'model. General training occurs with either in-person or WebEx/Phone training with the Program Administrators. The Program Administrators,in tum,will train the cardholders and system users on the chosen reporting and maintenance application. Software Initial Training Additional Program Administrator training can be conducted via WebEx/Phone at no additional charge. Cardholder and system user training via WebEx/Phone will be charged at$250/hour. In-person training sessions(after initial Program Administrator software training)will be charged at$250/hour plus travel expenses. Appropriate advance notice to allow Commerce Bank to plan any necessary travel is requested Reporting ooOptions ControlPay Advanced Implementation Fee** $5,000 WAIVED Annual Maintenance Fee** $500 WAIVED Routine maintenance and upgrades NO CHARGE Initial web-based or phone training for NO CHARGE administrators* AP File Layouts Standard—No Charge Custom—in those instances where this effort will generate a cost over$3,000,Commerce will obtain a price quote for Customer. Reconciliation Reports Customized Programming Standard—No Charge Custom—Commerce will obtain a price quote for Customer. Other Custom Programming Commerce will obtain a price quote for Customer unless development is mutually agreed upon by Customer and Commerce. Development hours beyond the initial 10 hours-$150.00 per hour. City of Burlingame,California AP Contract v12-08.DOC Payment Schedule Commerce will generate a billing statement on a periodic basis as outlined below.All amounts owing on the Commercial Account,including fees and charges,shall be due and payable in full on a grace period as outlined below,after the date of such statement.The statement will be transmitted to Customer via U.S.Mail or made available by an alternative means as agreed upon by both parties. Method Weekl 3 AutoPa REVENUE SHARING 1. Commerce will ay Customer a mon thl revenue share based on the matrix schedule below. Annual Net Volume Monthly NetVolume 3 day grace $0-$2 000 000 $0-$166 667 .80% $2,000,00045,000,000 $166,667-$416,667 .90% $5,000,00048,000,000 $416,667-$666,667 1.00% $8,000,000-$11 000 000 $666,667-$916,667 1.10% $11,000,000+ $919,667+ 1.15% 2. The revenue share is calculated on the net sales volume which is defined as gross purchases less credits,fraudulent transactions,and cash advances. 3. Commerce reserves the right to withhold or alter revenue sharing during the Revenue Sharing Period,if any of the following instances occur: a. If the average monthly transaction(the gross dollar amount of purchases divided by total number of transactions)is below$300. b. If Customer's average Interchange Rate falls below 2.25%. C. If Interchange Rates from Visa USA and MasterCard International are significantly altered. d. If payments from Corporate or Employee Cardholders are received later than the agreed upon due dates. e. For Volume qualifying at Large Ticket and Level III Interchange Rates,Commerce will pay Customer on a flat percentage payout of fifty(50)basis points. 4. Commerce may adjust the revenue sharing percentages in the published grids below at the end of each 12-month period,which begins on the Effective Date,without notice.A Prime Rate of 4.501/o will be used as the floor in support of this revenue sharing program.Should the Prime Rate on the last publication day of the month immediately preceding the first day of the applicable billing cycle be above 4.50%,Commerce will reduce revenue sharing percentages by the Revenue Share Adjustment for each incremental rise in the Prime Rate as follows: Billing C30e GracePeriod Change in Prime Rate Revenue Share Adjustment Weekly 3 Day 1 1.00% 1 0.020% For example,if Prime Rate is 6.00%at the end of a 12-month period for a Customer with a Weekly Billing Cycle and a 3-Day Grace Period,Commerce will reduce revenue sharing percentages in all tiers of the revenue share grid by four(4)basis points (0.04%). Commerce will not increase revenue sharing percentages should the Prime Rate be lower than the established 4.50% floor. **All line items noted with a"**"are the costs associated with establishing the Program as referenced in Paragraph 7 of the Agreement IN WITNESS WHEREOF, this Addendum has been executed by the duly authorized officers of the parties hereto,and this Addendum supersedes any prior Addendum. Commerce Bank,N.A.(Omaha,NE) City of Burlingame,California (Commerce) (Customer) By: By. Title: Title: Effective Date: City of Burlingame,California AP Contract vl2-08.DOC ADDENDUM B Election of On-Line Services Customer has elected certain On-Line Service(s)(each a"Service,"collectively,the"Services.")The Services are Internet based customer service offerings that enable Customers to inquire about accounts and transaction information,submit account change requests and download information about accounts,among other capabilities. The terms and conditions of the Agreement, including, without limitation, the provisions regarding Indemnification and Liability, govern the use of each Service. Customer understands and accepts the risks inherent in the use of the Internet for each Service, including the potential for the risk of loss. Except as may otherwise be provided in paragraph 9 of the Agreement,Commerce is not responsible for any loss associated with the Customer's use of any Service. By electing a Service, Customer agrees to pay the fees associated with the Service as listed in Addendum A. In addition, Customer agrees to use each Service only as provided in the User Guide relating to the Service in effect from time to time (the "User Guide") and according to the provisions contained in the Service License Agreement,if any,between Customer and the Service provider. Customer is responsible for using each Service within the parameters outlined in the User Guide. Use of any Service will require a user name and password.Customer acknowledges that Commerce is entitled to rely on the use of the user name and password as authorization for any transaction initiated using each Service.Customer is responsible for all transactions initiated or authorized using any Service.The password Customer selects is for its use and protection. Customer agrees to: (a)not disclose the password or otherwise make it available to anyone else; (b) use the password as instructed in the User Guide; (c) be liable for the password and for its use as described in the Agreement and/or the User Guide. If Customer permits any person other than the Administrator to make use of any Service to perform any duty or responsibility(as provided in the Agreement or in the User Guide)of the Administrator,Customer will have authorized that person to act as a Administrator and authorized access to accounts as allowed for by the Administrator. Customer is responsible for all transactions initiated or authorized by that additional or new Administrator using any Service.In addition,Customer must execute and deliver proper documentation authorizing this additional or new Administrator to act for and on behalf of Customer,and Customer must provide such other documentation as may be requested by Commerce. IN WITNESS WHEREOF,this Addendum has been executed by the duly authorized officers of the parties hereto and this Addendum supersedes any prior Addendum. Commerce Bank,N.A.(Omaha,NE) City of Burlingame,California (Commerce) (Customer) By: By: Title: Title: Effective Date: City ofBurlingame,California AP Contract v12-08.DOC ;4 Commerce Bank Corporate Resolution To Obtain Credit Card Account The undersigned, the Secretary of City of Burlingame, California ("Corporation") A California corporation, does hereby certify that the following resolutions were duly and regularly passed and adopted by the Board of Directors of this Corporation, at a meeting duly called, on the day of , 20_, and such resolutions are still in full force and effect and have not been amended or revoked. RESOLVED,that any one of the following: be and each hereby is authorized directed and empowered to establish credit card accounts "(Accounts") with the Commerce Bank, N.A. (Missouri.) (herein called "Commerce") and to execute all documents to effectuate this purpose which he/she may deem necessary and proper, including without limitation any application and agreement to open the Accounts. FURTHER RESOLVED, that any one of the foregoing named officers of this Corporation may from time to time request Commerce to issue bank cards to any person in connection with any of the Accounts. FURTHER RESOLVED, that any one of the foregoing named officers of this Corporation may from time to time appoint an Administrator to assist Commerce in the administration of the credit card program as provided in the Commerce Bank Commercial Card Agreement. FURTHER RESOLVED, Commerce is authorized to act upon these resolutions until written notice of revocation is delivered to Commerce, and that the authority hereby granted shall apply with equal force and effect to the successors in office of the officers named herein. The undersigned further certifies that the specimen signatures appearing below are the signature of the officers authorized to sign for this corporation by authority of these resolutions. SPECIMEN SIGNATURES: NAME ed TITLE ed Signature IN WITNESS WHEREOF, I have hereunto set my hand as Secretary and affixed the corporate seal of this Corporation this day of , 20 (SEAL) SECRETARY: Commerce Bad Credit Line Form The following figures best estimate what we are trying to accomplish with our Commerce Bank Commercial Card program. Estimated Annual Spend: $ 10,000,000 Credit line needed: $ 271,000 Cycle Type: Weekly Billing, 3 day grace While these are estimates for my program, I believe it accurately outlines the goals of our Commercial Card program. City of Burlingame, California Company Name Individual Name (Printed) Signature Title Date Federal Tax ID Number CITY 0 STAFF REPORT BURUNGAME AGENDA ITEM# 8b MTG.ticO 9°0 ^E°JUNE 6 DATE February 17,2009 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMI T DATE: February 6,2009 BY AP OVED B FROM: Jesus Nava,Finance Director/Treasurer 558-7222 SUBJECT: Resolution Opposing the Issuance of$65.45 Million In Revenue Obligations to Construct the SBWMA Shoreway Environmental Center or Other Solid Waste Facilities RECOMMENDATION: That the City Council adopt a resolution opposing the issuance of$65.45 million in revenue obligations by the South Bayside Waste Management Authority to finance the construction of the SBWMA Shoreway Environmental Center or other solid waste facilities. BACKGROUND: The City of Burlingame is one of twelve equity members of the South Bayside Waste Management Authority Joint Exercise of the Powers Agreement (SBWMA JPA). Section 7.1.1 of the JPA requires a two-thirds (2/3) affirmative vote of the JPA member agencies to issue bonds or notes or to refinance such bonds and notes. The proposed revenue bond issue amount is $65,455,000. Council has been provided with two presentations regarding the SBWMA operations and the Shoreway Environmental Center project. The first was the Study Session held on December 15, 2008. The second was at the Council meeting of February 2, 2009. That presentation was made by the SBWMA board chair, Martha DeBry and past board chair, Larry Patterson. In addition, on January 22, 2009, Mayor Ann Keighran and Council member Jerry Deal attended the SBWMA elected officials briefing session on the contractor selection processes and the Shoreway master plan. The SBWMA owns the South Bayside Recycling and Disposal Center which is located in San Carlos. It was purchased from BFI Waste Industries in 1999 using tax-exempt revenue bonds. The bonds have a term of 20 years and can be redeemed (paid off) in 2009. The current outstanding bond amount is $14,990,000. The center is operated by Allied Waste under an operating agreement that is set to expire on December 31, 2010. The costs of operations are financed by tipping fees set by SBWMA and revenue from the sale of recycling commodities. Tipping fees are paid by Allied Waste for use of the recycling and disposal center. Tipping fees are passed through to the ratepayers as part of their monthly solid waste charges. The Shoreway Environmental Center is the name given to the proposed new transfer station and recycling facility. A master plan for the center was presented to the SBWMA board of directors for approval in April 2007. The master plan includes a new materials recovery facility to accommodate single-stream (commingled)recycling; an expanded transfer station building; a new administrative building; an environmental education learning center and related traffic improvements. C:\Documents and Settings\jnava\My Documents\SBWMA\Shoreway Environmental Center Project\Council Agenda Report-Opposing Issuance of Bonds.doc The initial cost of the project including recycling sorting equipment and its installation was estimated at $25.9 million in April 2007. The costs were restated in April 2008 at $41.5 million based on an increase in the cost of building improvements, the recycling sorting equipment and the addition of$2.5 million for installation of the equipment and start up. The project costs were increased again in June 2008 to $59.4 million due to the addition of"soft costs" such as planning; building and LEED fees (Leadership in Energy and Environmental Design); landscaping and signage; and an increase in installation costs for the recycling equipment. The June 2008 project estimates were based on 40% engineering plans. The following table provides an overview of the changes in the estimated project costs. April 2007 April 2008 Increase In June 2008 Increase In Costs I Costs Costs Costs Costs Building Improvements $ 17,448,306 $ 24,000,000 $ 6,551,694 $ 36,182,300 $ 12,182,300 MRF Processing Equipment $ 8,500,000 $ 15,000,000 $ 6,500,000 $ 15,000,000 $ - Subtotal: $ 25,948,306 $ 39,000,000 $ 13,051,694 $ 51,182,300 $ 12,182,300 MRF Equipment Installation & Start Up $ - $ 2,500,000 $ 2,500,000 $ 2,779,000 $ 279,000 Total Project Costs: $ 25,948,306 $ 41,500,000 $ 15,551,694 $ 53,961,300 $ 12,461,300 Added 10%Contingency: $ 5,396,130 $ 5,393,130 $ 59,357,430 $ 17,854,430 The SBWMA board of directors approved a resolution 10-0 in June 2008 authorizing the issuance of debt obligations to fund new construction improvements and refund the SBWMA's 2000 bonds. The resolution also requested member agencies to take action to approve the issuance and sale of such debt obligations. Burlingame did vote in favor of the resolution because SBWMA staff indicated that savings opportunities would be develop and presented to the Board for future consideration. In addition, several board members indicated that each member agency should have their opportunity to vote as they deemed necessary and that it would be unfair to disapprove the resolution and not give each agency the chance to act on their on accord. To date, no savings opportunities have been identified or presented for Board consideration. The SBWMA staff's most current recommendation is to proceed with the issuance of$65.45 million in variable rate demand bonds (see page 9 of Update on Shoreway Masterplan Costs and Plan of Finance report, January 22, 2009) if a bank letter of credit can be obtained on reasonable terms. Variable rate bonds are short term bonds that attempt to take advantage of short term interest rates by resetting the yields paid to investors through weekly resale of the bonds (traditionally through auction). Because weekly auction sales create uneven (and sometimes unknown) debt payments, a financial derivative instrument (traditionally an interest rate swap) is also set in place to create an artificial fixed interest rate on the debt. There are numerous risks associated with the use of variable rate bonds. They include: bond rating downgrade risk where the SBWMA may be downgraded by credit rating agencies (for such reasons as loss of recycling commodities revenue) triggering a technical default of the bank's letter of credit. There is also bond resale/renewal/rollover risk meaning that the issuer may have a difficult time reselling the debt or converting it to fixed-rate debt because of high interest rates or non-renewal of a bank's letter of credit especially if the issuer in under fiscal duress (i.e. the loss of recycling commodities revenue). Finally, there is collateral pledge risk where a collateral pledge of cash (again potentially a pledge of recycling commodities revenue) associated with financial derivative instruments (the interest rate swap) creates liquidity problems for the issuer calling into question the issuers ability to pay bondholders. In short the overriding question is "Are the benefits to be derived from proceeding with the planned bond issuance and construction of the Shoreway Environmental Center greater than the risks associated with the C:\Documents and Settings\jnava\My Documents\SBWMA\Shoreway Environmental Center Project\Council Agenda Report-Opposing Issuance of Bonds.doc issuance of variable rate bonds) given the current uncertainty in the financial markets, the risks inherent in the use of these type of bonds and the sharp drop in recycling commodities revenue?" Given that it is public funds that will be used to repay these bonds and any related liabilities and that by nature the use of public funds must be approached in a fiscally cautious and conservative manner it is city staff's position that it is safer to wait until the financial markets are more stable and less laden with risk before proceeding with this borrowing and constructing the project. This is not to say that the goal of increasing recycling rates is not important or that each member agency should not pursue a greater waste diversion rate. It is simply a matter of timing and prudence. In addition, the vast majority of SBWMA member agencies have reached the 50% diversion rate mandated by AB939. SBWNIA Diversion Rates,2002.2006 Reported to CINYMB as Part of the Annual Report Process Jurisdiction 2002 2003 2004 2005' 2006' Atherton 62% 65% 69% 68%2 67%' Belmont 49% 48% 54% 59% 61% Burlingame 47% 47% 54% 53% 60% East Palo Alto 71% 75% 84% 83% 82% Foster City 39% 35% 43% 45% 50% Hillsborough 64% 68% 65% 68%2 59%2 Menlo Park 44% 45% 53% 55% 55% Redwood City 46% 53% 61% 55% 61% San Carlos 42% 39% 46% 42% 47% San Mateo 46% 47% 52% 49% 55% DISCUSSION: In the spirit of full disclosure this report includes as an attachment the model staff report prepared by the SBWMA staff for consideration by the governing bodies of each member agency. In addition, the Update on Shoreway Masterplan Costs and Plan of Finance report, presented to the SBWMA board on January 22, 2009 is also attached for your review. ATTACHMENTS: A Resolution Of The City Council Of The City Of Burlingame Opposing The Issuance Of$65.45 Million In Revenue Obligations By The South Bayside Waste Management Authority To Finance The Construction Of The Shoreway Environmental Center Or Other Solid Waste Facilities SBWMA Model Staff Report—Resolution Approving Sale of Bonds by SBWMA Update on Shoreway Masterplan Costs and Plan of Finance, January 22, 2009 C:\Documents and Settings\jnava\My Documents\SBWMA\Shoreway Environmental Center Project\Council Agenda Report-Opposing Issuance of Bonds.doc RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME OPPOSING THE ISSUANCE OF $65.45 MILLION IN REVENUE OBLIGATIONS BY THE SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY TO FINANCE THE CONSTRUCTION OF THE SHOREWAY ENVIRONMENTAL CENTER OR OTHER SOLID WASTE FACILITIES WHEREAS, the City of Burlingame is one of twelve equity members of the South Bayside Waste Management Authority Joint Exercise of Powers Agreement (herein referred to as the SBWMA JPA); and, WHEREAS, Section 7.1.1. of the SBWMA JPA requires a two-thirds (2/3) affirmative vote of the JPA member agencies to issue bonds or notes or to refinance such bonds and notes; and, WHEREAS, SBWMA has proposed construction of a new refuse transfer station and recycling facility , the Shoreway Environmental Center (PROJECT, herein), located in San Carlos, and has proposed the issuance of revenue obligations to finance the construction of PROJECT; and WHEREAS, the cost of the PROJECT has increased from $25.9 million, the original estimate provided in April 2007, to $59.1 million, the most recent estimate provided in January 2009, a total cost increase of 128% ; and, WHEREAS, the City of Burlingame has requested that SBWMA provide cost saving alternatives to PROJECT and SBWMA has provided no such alternatives as of this date; and, WHEREAS, the City of Burlingame has raised serious concerns about the rapidly escalating costs of PROJECT and has questioned the prudence of such a large borrowing given the uncertainty of the United States credit markets; and, WHEREAS, the San Mateo Civil Grand Jury is actively conducting an in-depth investigation into the operations of the SBWMA and that investigation includes a review of the proposed financing of the Shoreway Environmental Center project. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES HEREBY RESOLVE AND ORDER: 1. That the City of Burlingame opposes SBWMA's issuance of$65.45 million in revenue obligations to finance the construction of the SBWMA Shoreway Environmental Center Project or other solid waste facilities. 2. That the City of Burlingame urges other members of the SBWMA to also vote "No" on the issuance of debt to finance the construction of the SBWMA Shoreway Environment Center Project. 3. That the City of Burlingame requests that SBWMA immediately provide the member agencies with information regarding cost-saving alternatives to PROJECT. Ann Keighran, Mayor I, Mary Ellen Kearney, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 17th day of February, 2009, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Mary Ellen Kearney, City Clerk STAFF REPORT To: [Insert Public Agency] From: [Insert SBWMA Board member name] Date: [Insert member agency meeting date] Subject: Resolution Approving Sale of Bonds by SBWMA Recommendation Staff recommends that the City Council approve the attached resolution approving, authorizing and directing the issuance of debt by the South Bayside Waste Management Authority ("SBWMA") in the maximum amount of $65,455,000. This authorization includes an amount estimated to be sufficient to fund the Shoreway master plan improvements needed to handle future tonnage from the rollout of new franchised collection services for member agencies. The authorization of new debt is net of cash reserves the SBWMA will contribute to the project, a portion of which will be used to redeem the SBWMA's 2000 bonds. Pursuant to the SBWMA joint powers agency agreement, at least two-thirds of the member agencies are required to approve any debt sold by the SBWMA. Background Master Plan -- In April 2007 the SBWMA Board (the "Board") approved a Shoreway Master Plan detailing transfer station building retrofits, the construction of a new materials recovery facility (MRF) building, purchase of new MRF single stream processing equipment, and traffic and other miscellaneous environmental improvements; the Board approved a preferred master plan option which became the starting point for designing the project. Please see Table 1 for a summary of key master plan milestones to date. Operating Agreement Restriction -- The transfer station operating agreement, entered into in 2000, is set to expire at the end of 2010. Because the 2000 bonds were sold on a tax exempt basis as essential purpose governmental bonds, the formula for determining compensation to a private enterprise operator of the facility is restricted by federal tax rules, and in particular, may not be based on net operating profit. This limitation does not provide adequate incentives to the contractor for superior performance (e.g., increasing the quantity of materials recovered, reducing MRF residuals, increasing the quality of the recyclable materials, increasing the revenue per ton received for commodities, etc.) and in effect caps the operator's profit. Such a "profit-cap" is unusual in these types of operating contracts. On June 28, 2007 the SBWMA Board approved the 2011-2020 facility operations RFP and associated Operating Agreement with a compensation structure to reflect a more standard industry compensation arrangement based on net operating profit. This change in the operating agreement will require that the Authority's tax-exempt 2000 bonds either be replaced by January 2011 with taxable bonds when the new operating agreement becomes effective or be redeemed with available cash reserves. Debt sold to fund new construction may be tax-exempt after January 2011, although it will be characterized as "exempt facility" debt and be subject to the payment of alternative minimum taxes (AMT). Because more than 25% of the acquisition cost of the transfer 1 station in 2000 was for land,the 2000 bonds do not qualify for refunding with tax-exempt AMT bonds. Operating Agreement RFPs Issued-- Between July and October 2007 all 12 member agencies approved the facility operations RFP documents. The final RFP and Operating Agreement were publicly released to potential proposers on November 1, 2007 and December 1,2007,respectively. On March 4,2008 the SBWMA received 7 proposals in response to its facility operations RFP. Proposals were received from the following companies: • Allied Waste Services of San Mateo County • Bayside Environmental Services &Transfer(joint venture of Peninsula Sanitary Group, South San Francisco Scavenger Company, Green Waste Recovery and Zanker Road Resource Management) • Greenstar,LLC • Hudson Baylor Corp with Waste Solutions Group • Norcal Waste Systems of San Mateo County • Republic Services,Inc. • South Bay Recycling, LLC (joint venture of Community Recycling & Resource Recovery and Potential Industries) On July 24, 2008 the Board approved 10-0 the selection committee recommendation to shortlist Hudson Baylor Corp. and South Bay Recycling for further negotiations. The Board will ultimately select one of these two companies as the facility operator.The final contract to be negotiated with the selected operator will be subject to approval of two- thirds of the member agencies;this item is expected to be brought to member agencies in the spring 2009. Plan of Finance Approved by SBWMA Board--Shoreway project cost estimates based on 40% engineering plans were presented to the Board in June 2008 and the Board approved a resolution 10-0 authorizing the issuance of debt obligations to fund new construction improvements and to refund the SBWMA's 2000 bonds and requesting member agencies to take action to approve the issuance and sale of such debt obligations. The SBWMA's financing team has since determined that using available cash to redeem the 2000 bonds and issuing only tax-exempt AMT bonds is feasible and is a more cost-effective approach than refunding the 2000 bonds with taxable bonds. Proiect Cost Based on 40%Engineering Plans--The estimated total cost of Shoreway master plan improvements, including a new MRF building with single stream recycling equipment,is$59.4 million(see Table 2).This figure includes a 10%contingency on top of the estimated project costs(which also include a contingency).Final building costs will be known in January 2009 when Phase 2 construction bids are due. Plan of Finance The plan of finance entails the issuance of tax-exempt bonds to fund new construction and the application of$13.3 million of the SBWMA's capital reserves that have been appropriated for the project towards the redemption of the Authority's 2000 bonds. The plan anticipates the sale of debt in May 2009. See Table 3 for a summary of project funding. 2 The amount of funding required by the SBWMA will depend on the final cost of the project. The requested maximum bond authorization of $65.455 million is large enough to allow for a 10% construction contingency based on the current 40% construction cost estimate. The bond authorization includes all bond issuance incidental costs. The following table shows project cost estimates and the corresponding expected and maximum bond sizes. June 2008 Maximum 40% Estimate Estimate Project Cost $53,961 ,530 $59,357,430 Total Debt $60,440,000 $65,455,000 Bond Interest Rate 5.75% 5.75% (1) Project cost contingency of 10% over June 2008 estimate. Events in the capital markets related to the current credit freeze have adversely impacted the taxable and tax-exempt credit markets. Interest rates have exhibited considerable volatility and could be higher, or lower, than the rates used to estimate debt service costs. While this plan of finance remains a blueprint for moving forward, events may require that it be modified. For example, a reduction in the project scope, an increase in cash reserves applied to the project, a reduction in the amount of debt sold, the sale of debt in two series an extension of the bond maturity schedule, a change in tipping fees, or a combination thereof could be necessary responses to higher interest rates. The SBWMA staff and its financing team of Redwood City Finance Director Brian Ponty, William Euphrat Municipal Finance, Inc. and Bank of America Securities, LLC (serving as member agency financing liaison, financial advisor and underwriter, respectively) will advise the SBWMA Board accordingly. Fiscal Impact The sale of bonds will increase debt service obligations of the Authority. All debt issued by the Authority will be secured solely by the net revenues of the Authority (total revenues less operating expenses exclusive of debt service and depreciation). Debt service for the SBWMA will increase after 2010 by an estimated $3.318 million (see Table 4). Tipping fees will have to increase by an amount sufficient to produce net system revenues that are at least 1 .75 times interest-only debt service during construction and 2.0 times maximum annual debt service by the first full year of stabilized operations, FY2011 -12. The estimated one-time collection rate impact associated with the new debt service is 4.89% on 2008 revenue. This rate impact should be viewed in the context of the total rate impact of implementing new franchised collection services for member agencies. Based on the Board recommendations to date for the facility operations contractor and the collection services contractor, the estimated total collection rate impact (in 2008 dollars) for implementing future collection services are: 3 Shoreway Facility Improvements 4.89% Shoreway Operational Costs(new operator) 0.00%or a reduction Future Collection Services Contractor 9.96% 14.85% This compares quite favorably to the 15% to 30% collection rate impact provided to member agencies by SBWMA staff as part of the approval process for the collection services RFP and associated Agreement. The Shoreway facility improvements will provide for a more efficient manner in which to handle materials(solid waste,recyclables,and organics)within the facility and improved ingress and egress which collectively will result in more efficient facility operations. Accordingly,the best estimates at this point indicate that costs for operating the SRDC under the new operating contract will be flat or perhaps be reduced compared to existing operations. Under the terms of the existing JPA Agreement, a member agency may not withdraw from the JPA without paying off its respective share of any outstanding SBWMA debt. Each member's pro rata share of the SBWMA's outstanding debt will increase once the 2009 bonds are issued. Please see Table 5 for a breakout of the debt obligations by member agencies;to be clear,these are not general fund obligations. Alternatives The [INSERT AGENCY NAME] may elect not to approve the resolution approving and authorizing the sale of debt by the SBWMA. If 5 of the 12 SBWMA member agencies fail to approve the resolution,the SBWMA will not have sufficient funding to proceed with the Shoreway Master Plan as currently proposed. Depending on how the master plan might be revised, this will either delay or prevent the implementation in 2011 of weekly residential collection of single stream recyclables, weekly residential collection of organics (plant materials and food scraps), and rollout of single stream collection for commercial businesses. 4 Table 1 Shoreway Master plan (Shoreway Environmental Center) Critical Milestones Date Key Item/Milestone March 22, 2007 Informational report to update the Board on the Shoreway Recycling and Disposal Center (SRDC) master plan work and seek Board input on final master plan concepts. Input from this Board meeting, along with some pending related work efforts, will be used to recommend a preferred master plan alternative for consideration at the April 26, 2007 Board meeting. April 26, 2007 Board approval of a master plan preferred alternative consisting of the materials recovery facility (MRF) Alternative 2 plus the transfer station site improvements to address traffic improvements, self haul tipping, and improved safety and service convenience for public buyback and drop-off recycling. In total, these projects will comprise a "preferred master plan alternative. September 27, 2007 Board approval to begin work scope and cost negotiations with the Design team of JR Miller/HDR Engineering for the Shoreway Environmental Center improvements. October 25, 2007 Board approval of the JRMA scope and budget for the architectural and engineering work for the Shoreway Recycling and Disposal Center (SRDC) master plan. JRMA scope of work includes the completion of the facility design programming, production of architectural and engineering drawings that will serve as the basis for construction bidding, and construction services administration. November 1, 2007 Shoreway facility operations RFP released, which included conceptual site plans for master plan improvements. February 11, 2008 Conditional Use Permit application submitted to the City of San Carlos for Shoreway master plan improvements. March 4, 2008 Seven proposals received in response to the facility operations RFP. These proposals included firm cost proposals for the purchase and installation of single stream processing equipment. This is the first time the SBWMA had such firm cost proposals. April 24, 2008 Staff presentation and report on the Shoreway Master Plan and Financing Update. This detailed an updated analysis of the financing plan for the Shoreway Environmental Center (the new name for the SRDC after the improvements are completed) capital improvements, including the Material Recovery Facility (MRF) processing equipment. As noted in the staff report, a very preliminary financial assessment was completed a year ago as 5 part of the approval process for the Shoreway master plan preferred alternative. This April 2008 updated and much more thorough analysis was completed step-wise as follows: • Prepared an estimated capital budget for the Shoreway improvements based on: - Revised planning level (not a firm construction cost estimate based on a certain % complete engineering drawings) cost estimate for building improvements. - MRF processing equipment cost estimate derived from the Shoreway Operations RFP responses. - MRF processing equipment installation cost estimate derived from the Shoreway Operations RFP responses. June 26, 2008 Board approval of a resolution authorizing issuance of revenue obligations and requesting member agencies to adopt resolutions approving the sale of bonds to finance improvements to the Shoreway facility and to refund the bonds issued by SBWMA in 2000. July 21, 2008 City of San Carlos Planning Commission approval of CUP and approval of mitigated negative declaration. July 24, 2008 Board approval to shortlist South Bay Recycling and Hudson Baylor Corp. for further negotiations as the future operator of the Shoreway Environmental Center. October 23, 2008 Board approved contract award for scale house construction. This represents Phase 1 of construction activities as part of the Shoreway master plan improvements. December 2008 Phase I Construction Begins. This is construction of traffic improvements only. January 22, 2009 Update on Shoreway masterplan costs and financing plan. Jan./Feb./Mar. 2009 Member Agency consideration of bond approval. March 26, 2009 Board consideration of approval of final selection of a Shoreway operations contractor. April 23, 2009 Board consideration of approval of sale of bonds (contingent on two-thirds of member agencies approving bond issuance). Board consideration of approval of contract award for transfer station and MRF construction. This represents Phase 2 of construction activities as part of the Shoreway master plan improvements. 6 June/July 2009 Phase 2 construction begins. Improvements completed spring/summer 2010. Spring/Summer 2009 Member Agency consideration of approval of Operations Agreement for the new Shoreway operator. 7 TABLE 2 SHOREWAY CAPITAL PROJECT COST ESTIMATE JUNE 2008 Estimated Estimated Current Maximum COST COST BASE Scale House & traffic improvements, Transfer Station & MRF Buildings 34,322,800 (f1 34,322,800 Construction Management 1,859,500 t21 1,859,500 Building sub-total $36,182,300 $36,182,300 MRF Equipment Purchase 15,000,000 15,000,000 MRF Equipment Installation (3) 2,779,000 2,779,000 TOTAL BUILDING & EQUIPMENT $53,961,300 $53,961,300 ADD Additional Contingency @ 10% $5,396,130 TOTAL PROJECT $53,961,300 $59,357,430 (fl The June building cost estimate includes"soft costs"for planning, building,and LEED fees;and other construction costs such as landscaping,site signage,PG&E transformer, repainting the exterior of the transfer station,transfer station roof replacement,telecom and security,and education center,etc. (2) Includes JRMA design fees during construction. (3) Assumes the SBWMA separately bids out and oversees this work.SBWMA to prequalify firms. The costs were adjusted for inflation from 2008 dollars to 2010 dollars when installation will occur. 8 Table 3 SBWMA Funding Summary Project Cost $59,357,430 Redemption of 2000 Bonds $14,990,000 1') 2000 Bonds DSRF ($1,690,000) SBWMA Capital Reserves ($18,959.000) Net Funding Requirement $53,698,430 Issuance Costs $1,397,669 Capitalized Interest $3,865,000 Original Issue Discount $900,176 Debt Service Reserve Fund $5,593,725 Total Bonds Issued $65,445,000 (')Includes outstanding principal,2%redemption premium and 3/1/09 interest payment. 9 TABLE 4 SBWMA Incremental Collection Rate Impact of Debt Service MAXIMUM CASE AMT Bonds Rate Impact 2009 BOND FUNDING Project Cost to Fund $ 59,357,430 Plus Redeem 2000 Bonds 14,990,000 Less Prior Bonds DSRF"' (1,690,000) Less: Cash from SBWMA Reserves (18,959,000) Net Project Cost to Finance 53,698,430 Plus: Bond Issuance Costs 1,397,669 Plus: DSRF Reserve 5,593,725 Plus 2009 Capitalized Interest 3,865,000 Plus: Allowance for OID 900,176 Bond Issue Size $ 65,445,000 Bond Amortization Term (years) 20 Interest Rate 5.75% Total Annual Debt Service $ 5,593,725 Less Refunded 2000 Bonds Debt Service (1,690,000) New Project Debt Service $ 3,903,725 10 Debt Service- Franchise Operations 85% $3,318,166 Current Collection Rate Revenue $67,903,724 SBWMA Collection Rate Impact w 4.89% "I DSRF-Debt service reserve fund(DSRF)equals maximum annual debt service held in reserve 8 applied to the final year of debt service. n'Projected collection revenue is 2.2%higher than the approved rate compensation for 2008.The estimated rate increase of 4.89%is a conservative estimate as it is based on applying debt service that is occurring in 2011 to 2008 estimated revenue.Because collection rate revenue will increase between now and 2011,franchise operations related debt service will be an even smaller percentage of 2011 collection rate revenue. 11 Table 5 SBWMA 2010 BOND ALLOCATION TO MEMBER AGENCIES PROJECTION (October 2008) 2000 Bond Incremental (2008 Balance)' 2011 Bond Bond Amount 2007 Solid Waste Tonnage %of $14,990,000 $65,455,000 $50,465,000 Total Total Atherton 3,117 1.4% $206,364 $901,103 $694,739 Belmont 12,181 5.4% $806,454 $3,521,442 $2,714,989 Burlingame 29,623 13.1% $1,961,216 $8,563,803 $6,602,587 EPA 12,802 5.7% $847,567 $3,700,969 $2,853,402 Fair Oaks 8,218 3.6% $544,080 $2,375,767 $1,831,687 Foster City 16,039 7.1% $1,061,876 $4,636,763 $3,574,887 Hillsborough 4,097 1.8% $271,245 $1,184,414 $913,169 Menlo Park 21,187 9.4% $1,402,704 $6,125,014 $4,722,311 RWC 47,854 21.1% $3,168,215 $13,834,258 $10,666,043 San Carlos 17,397 7.7% $1,151,783 $5,029,352 $3,877,568 San Mateo 51,509 22.7% $3,410,198 $14,890,893 $11,480,696 West Bay 2 391 1.1% $158,298 $691,221 $532,923 TOTAL 2 41 100.0% 14.990.000 65.455.000 $5�t 465 000 Based on estimated maximum 2010 bond amount. Allocation method is same as used to allocate the$11.6M Allied 2004 settlement which was based on SRDC inbound solid waste tons. '-Includes accrued interest to 3/31/09 and 2% redemption fee 12 Total Anticipated Impact on Burlingame Rates Impact of New Services and Percent Monthly Rate Increase in Improvements Increase Monthly Rate Typical rate for 1 32-gallon $14.24 container Master Plan Improvements +4.89% $14.94 $0.70 New Collection Contractor +9.96% $15.66 $1.42 New Operator of Shoreway —0% Facility (ora $14.24 $0.00 reduction) New Facility, New Collection and New Operations 14.85% $16.35 $2.12 Contractor 13 A001"� RethinkWaste South Bayside Waste Management Authority STAFF REPORT To: SBWMA Board Members From : Kevin McCarthy, Executive Director Marshall Moran, Finance Manager Date: January 22, 2009 Board Meeting Subject: Update on Shoreway Masterplan Costs and Plan of Finance Overview This is an informational item and no formal action is required by the Board . The purpose of this staff report is to update the Board on the Shoreway masterplan revised project cost, bond proforma, and plan of finance. While the plan of finance has continued to evolve since the Board's June 2008 approval of the bond issuance, key revenue and expense assumptions, project costs, reserve balance projections, etc. have not been updated in the past six months. The bond proforma and plan of finance are expected to be updated again in early April 2009 if in fact there's a scheduled Board action to approve final issuance of bonds for the Shoreway masterplan. Information from this staff update will also be shared with all elected officials in the SBWMA service area. A staff presentation will be made at the January 22, 2009 elected official briefing session and staff is available to attend governing body meetings for study sessions, committee meetings and/or formal action on approval of the bonds. It is important that all key stakeholders engaged in this approval process understand the masterplan details and associated financing issues. Staff will also reach out to Board members to schedule some intensive briefings on the bond proforma that is the basis for arriving at the five-year cash flow projections summarized in this staff report. The staff presentation to accompany this staff report should be viewed as a starting point for the discussion . One to two briefings of three hours each will be scheduled in the next few weeks. To date, the following five member agencies have approved the bond financing : Redwood City approved 7-0 on September 8th City of San Mateo approved 5-0 on October 6th City of Foster City approved 3-2 on October 6th City of San Carlos approved 3-1 on October 13th City of East Palo Alto approved 4-1 on December 16th More specifically, what each of these five cities adopted is a resolution approving , authorizing and directing the issuance of debt by the SBWMA in the maximum amount of $65,455,000. This authorization includes an amount estimated to be sufficient to fund the Shoreway master plan improvements needed to handle future tonnage from the rollout of new franchised collection services for member agencies. The authorization of new debt is net of cash reserves the SBWMA will contribute to the project, a portion of which will be used to redeem the SBWMA's 2000 bonds. Pursuant to the SBWMA joint powers agency agreement, at least two-thirds (eight) of the member agencies are required to approve any debt sold by the SBWMA. The key findings from this updated and revised analysis of the Shoreway masterplan costs and plan of finance are as follows: SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9 - pl ■ It is recommended that the requested authorization for issuance of debt remain at $65.455 million. This recommendation is based on the following key factors: - While there appears to be two viable alternatives for financing the Shoreway improvements, there remains too much volatility in the credit markets to commit to a lower bond issuance amount. - SBWMA's available reserve balances have been impacted due to the substantial recent decline in commodity revenues. The current bond proforma assumes use of $16.9 million in cash reserves vs. $18.9 million previously assumed. Higher tipping fees have also been projected to compensate for $14.1 million in lower commodity revenues over the next four years (2008-2012). - The updated project cost estimates, based on 100% complete engineering plans, are not appreciably lower than the June 2008 cost estimates. This is due in part to higher than expected engineering fees. - An overall project contingency of 10% ($5.38 million) is still assumed; this can be reevaluated in April 2009 when construction bids are received for the MRF and Transfer Station construction work. Analysis Below is a series of tables summarizing information from the revised (January 2009) bond proforma and the previous June 2008 version. Many of the key assumptions used to prepare the revised bond proforma were reviewed with the bond financing team (Financial Advisor—William Euphrat Municipal Finance - William Euphrat, Underwriter— Bank of America Securities LLC, and Refunding Manager— Brian Ponty from Redwood City) and the masterplan project team (Hilary Gans/SBWMA facility manager, our A&E firm JR Miller, and Construction Manager- The Covello Group). Key information addressed below includes project capital cost estimates, and five-year (i.e., 2009-2013) financial projections for revenues, expenses, and reserve balances. The proforma was also updated to reflect the most current plan of finance options which are described in more detail below. PROJECT CAPITAL COST ESTIMATES -- The revised cost estimate for the Shoreway master plan improvements, including a new MRF building with single stream recycling equipment, is $59.151 million (see Table 1 for details and a comparison to the June 2008 estimates). This figure includes a 10% contingency on top of the estimated project costs. The updated cost estimates for site work, transfer station building retrofit and MRF building are based on 100% complete engineering plans; the current cost estimates were prepared by Analytical Planning Services Inc. (APSI) and are included in a report dated December 8, 2008. The June 2008 estimates were based on 40% complete engineering plans. Overall, the January 2009 total project cost estimate is about $206,000 less than the June 2008 estimate. NOTE: the current proforma is on a calendar year basis to coincide with the rate year and contracts. The previous proforma was prepared on a fiscal year basis. SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p2 TABLE 1 SHOREWAY CAPITAL PROJECT COST ESTIMATE (000's) Date of Project estimate: JUNE 2008 JAN 2009 COST COST BASE CONSTRUCTION Planning & Design 1,669.3 2,269.1 Scales 2 1,955.5 2,195.0 Site Work (includes bldg demo and earthwork) 4,533.2 4,135.9 "Soft Costs" 3 1,606.7 1,461.0 Transfer Station Building Retrofit 8,200.9 8,636.6 MRF Building 16,357.3 14,896.0 Construction Management 1,859.5 2,223.3 Building sub-total $36,182.4 $35,816.9 MRF Equipment Purchase 4 15,000.0 15,117.1 MRF Equipment Installation 5 2,779.0 2,840.2 TOTAL BUILDING & EQUIPMENT $53,961.4 $53,774.2 Additional Contingency @ 10% 5,396.1 5,377.4 TOTAL PROJECT $59,357.5 $59,151.6 1 Includes JR Miller A&E design fees. 2 Rodan Builders bid award with construction started in December 2008. 3 Soft costs" include LEED fees; and other construction costs such as landscaping, site signage, PG&E transformer, repainting the exterior of the transfer station, transfer station roof replacement, telecom and security, etc. 4 Average cost of equipment proposals from SBR and HBC, including some limited equipment options. 5 Assumes the SBWMA separately bids out and oversees this work. SBWMA to prequalify firms. The costs will be adjusted for inflation from 2008 dollars to 2010 dollars when installation will occur. REVENUE PROJECTIONS Tables 2A and 2B on the next page summarize the five-year revenue projections prepared in January 2009 and June 2008. It's important to note that the most current revenue projections for 2009 are $5,4 million below those prepared six months ago due to the substantial decline in commodity revenues. Figure 1 shows historical commodity revenues from 2004-2008 and projected for 2009-2013. Figure 1 SBWMA Commodity Revenue per Ton History Rev Ton $250.00 j $200.00 _ -- $150.00 - - �Rev/Ton $100.00 —--- $50.00 --- -- 2004 2005 2006 2007 2008 2009 2009 2010 2011 2012 2013 Bud Proj Fcst Fcst Fcst Fcst SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9—p3 TM E24 9nanayFadlityC'adhRoNAmlys&Fez.eRgmba-s2a&2713 3i 2XIBBY dRdrnra Nwarirad Fete 200B 209 2710 21311 2D12 2)13 Qr xk*%e TipFmRm�W d mciydu7 ,U $2447x977 $Z]4748M $2�574a $),3B4ffl $34�M775 Nm6bBiE;frrmTpFmRicelrua BeB 6 $178 Q347, $11CQ $� '1�C� TdJTipFba%s1e ��107 $11,Eb7,113 $3�822,1E2 $ 674516 $34995337 $EQM5419$19 AQ2i4 In„eshut Irmm $41W $1,18Z3EB W,E27 $51Q3E2 W�24 $74C2B $x=361 FDddieanru1tiesR3knE;Om $11,9E�27 $15n841 $T7,,334 $1254Z6C $1�317,Er;'i3 $rKIC735 $6g105314 Rmn,e9iairg-66sbrg&Nm03tud ( GP (WOIQ (tel (�W) ($1,(47,07� ($1,25�844 P,t RAkne $37,2D;803 $35372339 $3RK115 $44,88 M $47,75Q443 $4Q-0,339 MWEIM %daT\r-picow -49'/0 12(f/o 12R/0 SIV/0 42% Niles Oink-bbe23B2)12omruJtylEeieflyeshz)m n4cfrekne§,urg TAR E23 SnBWFayliyQEhFlavA>B1�FeteRdeclkm2 M2)12 JLm20XBBxdRdnm NmKbtod 2 12 Fete 2118 2709 2010 2711 21Y12 Qrn.ilathe TpF3--%etE:vdAmaiydu7 $2M3M $247TIZE $5M,E1 $ z7 $$1Q9Q7T NwFbate;fra-nTipR3eRimlroeEB�s $ 1,931 ML $Mll 6 NQS/ 4 Tdd TipFeeFbB1,e $253� $574Z(E5 $2ROFA 31 $31,84Q513 $343R�5D $147,437,261 Irketrmi Imm e M164 $1,195118 $1,2M775 $D,CE2 $41$71 $4,3131;793 RD,dtlearnTalibes Rune nEt $128)�QD $11,9QCf10 $11,755(M $1=0 $145D�C17J %maul) N8 Fie $3Q16,,4B $38867212 $RW5576 $4560QM5 $44317,323 $216M174 %daW\r-pia'yser 1.8% 55'/0 83'/o 82% Niles LarErQrmudtypiargistfen-andwcfeeieduTa-dl cffftpfees Tc1d: An.ddn-g�inrEtmmmdtyeHLe ($1ZI4774 ($417,1 ($�66?63� ($1,-rEQ725 ($Z22946p l KJ44-tE5 The cumulative projected revenues for 2008-2012 are over $11 million less, despite higher assumed tipping fees as detailed in Tables 3A and 3B. These tables show the projected tipping fee increases each year (Table 3A) and the projected gate rates (Table 3B) assuming these tipping fee increases. Cumulative revenue for 2008-2012 from tipping fees is assumed to be $4 million higher than previously assumed. Notably, franchised green waste tipping fees are projected to increase significantly in anticipation of much higher composting costs in 2011. SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p4 TABLE 3A Shoreway TIPPIna Fee Increases 2008-20.113(Per ton or yard)".,, %Increase In Tipping fee vs Previous Year Jan.2009 Bond Proforma 2008 2009 2010 2011 2012 2013 08 vs 07 09 vs 08 10 vs 09 11 vs 10 12 vs 11 13 vs 12 Actual Pir000sed Projected Proiected Projected Projected 1/1/2008 1/1/2009 1/1/2010 1/1/2011 11112012 1/1/2012 Shoreway Tip Fee Increases eff 2/15/08 aff2,M1109'. eff 1/1/10 eff 1/1/11 eff 1/1/12 eff 1/1/13 SBWMA Solid Waste Tons $2.00 MOO i,. $8.00 $8.00 $6.00 $4.00 3.3% 14.3% 11.1% 10.0% 6.8% 4.3% SBWMA Green Waste Tons $4.00 1.$&00 '. $8.50 $8.00 $7.00 $3.00 8.2% 15.3% 14.0% 11.6% 9.1% 3.6% Non-SBWMA Tons $2.00 '1$4.00 '. $4.50 $6.00 $5.00 $2.00 2.9% 5.6% 6.0% 7.5% 5.8% 2.2% Public Solid Waste Yards $3.00 $4.00 $5.00 $4.00 $4.00 $2.00 13.6% 16.0% 17.2% 11,8% 10.5% 4.8% Public Green Waste Yards $2 50 j$3.00 " $3.00 $3.00 $3.00 $2.00 15.2% 15.8% 13.6% 12.0% 10.7% 6.5% Shoreway Tipping Fee Increases 2009-2012(Per ton or yard) %Increase 111 Tipping Fee vs Previous Year June 2008 Bond Proforma Actual Proposed/. Projected Projected Proiected 08 vs 07 09 vs 08 10 vs 09 11 vs 10 12 vs 11 2008 ,2009 2010 2011 2012 " 1/1/2008 1/1/2009 1/1/2010 1/112011 1/112012 Shoreway Tip Fee Increases eff 2/15/08 eff 111109.:eft 1/1/10 eff 1/1/11 eff 1/1/12 SBWMA Solid Waste Tons $2.00 $6.00 $7.50 $8.50 $8.00 3.3% 9.5% 10.9% 11.1% 9.4% SBWMA Green Waste Tons $4 00 $5.00__% $7.00 $8.50 $8.00 8.2% 9.5% 12.1% 13.1% 10.9% Non-SBWMA Tons $200 $3.50 $4.00 $4.00 $4.00 2.9% 4.9% 5.3% 5.1% 4.8% Public Solid Waste Yards $3,00 $300 '. $4.00 $4.50 $4.00 13.6% 12.0% 43.0% 14.1% 11.0% Public Green Waste Yards $2 50 $2.00 $3.00 $3.50 $3.00 12.3% 8.8% 12.1% 12.6% 9.6 TAB LE 3B Shoreway Gate Rates 2009-2013(Parton or yard)" Actual Proposed`. Projected Projected Projected Proiected Jan.2009 Bond Proforma 2008 .. 2009 2010 2011 2012 2013 Shoreway Gate Rates eff 2/15/08 eff 2/1/09 eff 1/1/10 eff 1/1/11 eff 1/1/12 eff 1/1/13 SBWMA Solid Waste Tons $63.00 ,,$72.00 $80.00 $88.00 $94.00 $98.00 SBWMA Green Waste Tons $52.50 $60.50 ; $69.00 $77.00 $84.00 $87.00 Non-SBWMA Tons $71.50 .:$75.50 $80.00 $86.00 $91.00 $93.00 Public Solid Waste Yards $25 00 :$29.00 $34.00 $38.00 $42.00 $44.00 Public Green Waste Yards $19.00 :$22.00 $25.00 $28.00 $31.00 $33.00 Shoreway Gate Rates 2009.2012(Parton or yardl June 2008 Bond Proforma Actual Proposed', Projected Projected Proiected 2008 2009 2010 2011 2012 Shoreway Gate Rates eff 2/15/08 eff 111/09;eff 1/1/10 eff 1/1/11 eff 1/1/12 SBWMA Solid Waste Tons $63.00 $69.00 ': $76.50 $85.00 $93.00 SBWMA Green Waste Tons $52.50 $57.50 $64.50 $73.00 $81.00 Non-SBWMA Tons $71 50 $75.00 $79.00 $83.00 $87.00 Public Solid Waste Yards $25 00 <$28.60 $32.00 $36.50 $40.50 Public Green Waste Yards $19.00 L$21.00_., $24.00 $27.00 $30.00 EXPENSE PROJECTIONS Tables 4A and 413 summarize the five-year expense projections prepared in January 2009 and June 2008. Cumulative expenses for 2008-2012 are assumed to be $4.2 million lower than previously assumed due primarily to reduced disposal expenditures and SBWMA program costs. There are a number of significant line item variances between the January 2009 and June 2008 expense projections due solely to different plans of finance. SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p5 TABLE 4A shorswav ricility Cash Flow Analysis.Expenses Prolections 2009-2013 Jan.2009 Bond Proforma Actual New contract 2008-2012 Expenses 2008 2009 2010 2011 2012 2013 Cumulative Total Operating Costs $15,821,600 $16,652,491 $19,399,985 $15,264,613 $15,937,508 $16,604,515 $83,076,197 Disposal $14,987,162 $14,136,790 $14,243,148 $15,605,425 $15,958,790 $16,276,235 $74,931,314 Franchise Fee(paid from SBWMA to San Carlos) $1,203,005 $1,317,006 $1,467,722 $1,555,931 $1,666,350 $1,724,068 $7,210,014 SBWMA Program Cost(Budget) $2,766,095 $2,708,000 $3,408,000 $3,515,000 $3,451,000 $3,589,040 $15,848,095 Property Taxes,Insurance $130,780 $151,000 $190,640 $195,466 $203,284 $208,504 $871,170 Current Debt Service-Interest,bi-annually $820,144 $525,709 $1,345,853 Current Debt Service-Principal,annually $840,000 $880,000 $0 $1,720,000 Capitalized Interest ($1,709,900) ($2,749,100) ($4,459,000) Additional Debt Service on new Bond $1,709,900 $3,419,800 $5,490,400 $5,490,400 $5,490,400 $16,110,500 Total Ex ense&Debt Service $36,568,786 $36,370,995 $39,380,196 $41,626,834 $42,707,332 $43,892,761 $196,654,143 %change vs prior year -0.5% 8.3% 5.7% 2.6% 2.8% Surplus/(Shortfall) $636,018 ($998,656) $460,920 $3,253,399 $5,043,116 $5,874,578 $8,394,796 NOTES: 2009 OPERATING COSTS INCLUDE A$1.18 MILLION INCREASE IN COSTS DUE TO MASTERPLAN CONSTRUCTION IMPACTS 2010 OPERATING COSTS INCLUDE A$3.13 MILLION INCREASE IN COSTS DUE TO MASTERPLAN CONSTRUCTION IMPACTS 2010 and 2011 SBWMA PROGRAM COSTS REFLECT ONE-TIME AND ONGOING COSTS FOR ROLLOUT OF NEW COLLECTION SERVICES TABLE4115, av Facility Cash Flow Analysis-Expenses Projections 2009-2012 Juni 2008 Bond Proforma Actual New contract 2008-2012 Expenses 2008 2009 2010 2011 2012 Cumulative Total Operating Costs $14,536,842 $16,657,271 $17,254,379 $17,242,070 $16,694,285 $82,384,848 Disposal $15,063,158 $15,037,921 $15,043,508 $15,597,750 $15,803,169 $76,545,506 Franchise Fee(paid from SBWMA to San Carlos) $1,208,681 $1,273,433 $1,384,038 $1,516,644 $1,638,027 $7,020,824 SBWMA Program Cost(Budget) $2,882,800 $3,241,500 $4,000,000 $4,500,000 $3,750,000 $18,374,300 Property Taxes,Insurance $30,780 $151,000 $190,640 $195,466 $203,284 $771,170 Current Debt Service-Interest,bi-annually $840,724 $333,333 $1,174,057 Current Debt Service-Principal,annually $840,000 $840,000 Interest only on 2 Yr Note $1,267,574 $2,172,984 $905,410 $4,345,968 Capitalized Interest $0 Additional Debt Service on new Bond $2,874,346 $6,355,758 $9,230,104 Total Expense&Debt Service $35,402,985 $38,114,445 $40,134,754 $42,725,920 $44,444,523 $200,822,627 %change vs prior year 7.7% 5.3% 6.5% 4.0% Surplus/(Shortfall) $3,764,483 $1,772,768 $1,960,821 $2,874,675 $4,872,800 $15,245,547 RESERVE PROJECTIONS The reserve balance projections are captured below in Tables 5A and 5B. Of note, the current proforma assumes a fairly low reserve balance in 2011 and balance levels increasing in 2012 and 2013. The Board will need to revisit the current reserve policies to address the appropriate minimum reserve levels and other issues such as establishing a capital replacement schedule for any new MRF equipment installed at Shoreway. SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p6 TARE54 J SluBWFaalitVCashRo vAvt�ssFbsawBiamPr jedcns2XB2013 J31 AIUBCT dRdana Namortrad 2MB 2709 2110 2M1 2:112 2D13 BagmngFesawBalaio pnstnded $21,33a&B $1Q97�844 $ 5$283 $7334233 $ 122,57 5,9156E Ad10EEhRwfrcmgm�Aas $8 018 ($29�6EQ M9D $ 309 $5M 116 $874578 Lis:RA fa Frolilycapd Inpoe7ats(Wfe o $ (1,0,CCQ $(1QU-P $(344�03� $ (72151CP Less:NAApiiedtDFbcbErn2MOant ( W57M Less:33/\NAEba-drgPcm_rt 9.O s/(SutfJ1) ($13,OOA Less:N1sdlar= sQW Rgeas ($gyp (=CCQ ($$Op (=Cp PIQOCq r,t wB�t Ism net $ 5AX7, ID I BrIngFesemBkr=(UYes1nd O $1 91$844 Wffl6M V,3A2B $122507 V915E23 $g54QS11 Fb93,,eTagA $3 000 $3DQQN0 $3Q03D $a37QMD $4MQMD $5Q000 9�J�J(Sx ll) $147 844 $4423�2ffi $4a#,2:8 ($177,403) $915623 $540271 7ABE5E3 gid rFac iwQiSitMArvbsisRmwatawRwcbcrs2CS2M2 JAm=BxdPfb a' NaNcafiact 2708 2009 2D10 2011 2112 Beg mngFesmeBdawPTesbidgdl $17,935377 $2 6W85 $106 6 $'k4427,®5 $56EQ048 Ada C-Eh RoNfrcmCpaabcrs $ 483 $1,772,75 $1,50821 $,874675 $8728JD Less:RrtfcrFailityC lid lnpu rets $ (1,03 p $(108336 $($81Q357) $(11,621,711) $ - Less:93AWRJaprgAmxxt 94Ls/(Sfttfd1) ($Z13?COa ($1,C11Q0� Less:N1sxdlaeaBC Rged (=COCA (=CIP fes✓B-d lsaBm,rrd I WI JD $ &&UF;b eR rne(u,es4id4 MK89D $4(1;599,696 $144a,0E5 $568QO4B $1Q55Z818 Re�TagA $2 000 $'aMcm $1,mQOt"D %00Qm0 $a)QaD Sr�l�(9rrtf�l) $54462880 $3Q5$695 $1Q427,C3 $1,6$018 $5aP-M PLAN OF FINANCE The SBWMA financial advisors are currently considering two plans of finance: Variable Rate Demand Bonds (VRDB) and Bond Anticipation Notes (BAN) followed by Long Term Bonds. Please see Table 6 for a summary of the project funding scenarios. Both of these types of securities are in high demand and both carry interest rates that are lower than the current long-term bond cost estimate of 8.5%. The previous plan of finance, first developed in May 2008, recommended that the SBWMA sell long- term, fixed rate bonds to take advantage of the then relatively low estimated interest cost of approximately 5.75% for tax exempt bonds subject to the alternative minimum tax (AMT). Since then credit markets have become completely dysfunctional. The current interest cost estimate for AMT bonds is approximately 8.5% and so other plans of finance are preferred. The plan anticipates the sale of debt in May 2009. SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p7 TABLE 6 . SBWMA PLAN OF FINANCE Jan'09 (000s) Oct'08 Jan-09 Jan '09 Type of Debt AMT VRDB PLAN BAN / LT Project Cost 59,357.4 59,151.6 59,151.6 Redemption of 2000 Bonds 14,990.0 13,876.7 13,876.7 2000 Bonds DSRF (1,690.0) (1,690.0) (1,690.0) SBWMA Capital Reserves (18,959.0) (16,991.0) (16,991.0) Net Funding Requirement $53,698.4 $54,347.3 $54,347.3 Issuance Costs 1,397.7 332.5 530.0 Capitalized Interest 3,865.0 4,459.0 4,459.0 Original Issue Discount 900.2 818.1 1,941.9 Debt Service Reserve Fund 5,593.7 5,490.4 5,894.7 rounding 2.7 2.1 Total Bonds Issued $65,455.0 $65,450.0 $67,175.0 Long Term Bond Term (#Years) 20 25 25 1 nterest Rate 5.75% 5.23% 7.25% Annual Payment $5,593.7 $5,490.4 $5,894.7 Short Term Note Term (#Years) 2 Interest Rate 5.00% Annual Interest Payment $3,271.5 Refunding of 2000 Bonds included in all Finance Plans. Two plans of Finance are presented for 2009. Final selection will depend on actual market conditions in place at the time of the planned sale of debt. VRDBs are long term bonds that are priced as extremely short term debt. The interest rate changes weekly and investors have the opportunity to sell their bonds back to the issuer at par. An essential security feature is a bank letter of credit (LOC). A remarketing agent re-sells bonds as needed. Current interest rates on VRDBs are under 1%, although rates have averaged closer to 3% since 1990. Total annual costs include the LOC (approximately 1.50%), the remarketing agent (approximately .125%) and variable interest costs (3.06% average since 1990). We have used a 5% total cost in our financing assumptions. VRDBs are considered a long-term funding mechanism, although they do carry certain risks. In exchange for lower interest rates, issuers must accept interest rate fluctuation risk, credit provider downgrade risk, and tax risk. To partially mitigate interest rate risk, it is recommended that the rate stabilization fund be more fully endowed and used as needed for this purpose. SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p8 BANS are short-term funding obligations issued prior to permanent,long-term debt. They generally pay interest only,with their full principal amount coming due upon their maturity. Because their term is short (usually 1 to 3 years),they bear a lower rate of interest than long-term bonds.They must be either re- issued ("rolled") or refunded with another type of debt, usually permanent, long-term funding, upon maturity to avoid default. For issuers with long-term ratings in the"a"category or higher,fixed rate BANs may be issued without a supporting letter of credit. While a one year term carries the lowest interest cost(approximately 2%in the present market), it also carries greater risk that credit markets will not have returned to normalcy and the note will have to be rolled for another year or two before it can be refunded into a long term bond issue. This would entail an extra set of issuance costs(legal,financial,ratings, underwriting,etc.). Unless the note has to be rolled because long-term funding is not available,it is expected that the note would be refunded with long-term bonds upon its maturity in two years. The expectation is fairly high that a BAN sale could be implemented,even in the present very difficult market. Recommendations — If a letter of credit can be obtained on reasonable terms, a VRDB has the prospect of providing long-term funding at a lower cost than would a BAN followed by long-term bonds, and is therefore recommended as the first alternative. Furthermore, it is estimated to require less debt than would a two step bond sale, due principally to the issuance cost savings. Sale of a 2-year BAN followed by a long-term bond refunding is the second recommended alternative, and would be implemented if a letter of credit to support VRDBs could not be obtained on satisfactory terms. Please see the full analysis of plan of finance options in Attachment 1. Backaround Master Plan--In April 2007 the SBWMA Board(the"Board")approved a Shoreway Master Plan detailing transfer station building retrofits,the construction of a new materials recovery facility(MRF)building, purchase of new MRF single stream processing equipment,and traffic and other miscellaneous environmental improvements;the Board approved a preferred master plan option which became the starting point for designing the project.Please see Attachment 2 for a summary of key master plan milestones to date. Operating Agreement Restriction—The transfer station operating agreement,entered into in 2000,is set to expire at the end of 2010. Because the 2000 bonds were sold on a tax exempt basis as essential purpose governmental bonds,the formula for determining compensation to a private enterprise operator of the facility is restricted by federal tax rules,and in particular,may not be based on net operating profit. This limitation does not provide adequate incentives to the contractor for superior performance(e.g., increasing the quantity of materials recovered,reducing MRF residuals,increasing the quality of the recyclable materials,increasing the revenue per ton received for commodities,etc.)and in effect caps the operator's profit. Such a"profit-cap"is unusual in these types of operating contracts. On June 28,2007 the SBWMA Board approved the 2011-2020 facility operations RFP and associated Operating Agreement with a compensation structure to reflect a more standard industry compensation arrangement based on net operating profit. This change in the operating agreement will require that the Authority's tax-exempt 2000 bonds either be replaced by January 2011 with taxable bonds when the new operating agreement becomes effective or be redeemed with available cash reserves.Debt sold to fund new construction may be tax-exempt after January 2011,although it will be characterized as"exempt facility"debt and be subject to the payment of alternative minimum taxes(AMT). Because more than 25%of the acquisition cost of the transfer station in 2000 was for land,the 2000 bonds do not qualify for refunding with tax-exempt AMT bonds. SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p9 Operating Agreement RFPs Issued -- Between July and October 2007 all 12 member agencies approved the facility operations RFP documents. The final RFP and Operating Agreement were publicly released to potential proposers on November 1 , 2007 and December 1 , 2007, respectively. On March 4, 2008 the SBWMA received 7 proposals in response to its facility operations RFP. Proposals were received from the following companies: ■ Allied Waste Services of San Mateo ■ Hudson Baylor Corp with Waste County Solutions Group ■ Bayside Environmental Services & • Norcal Waste Systems of San Mateo Transfer (joint venture of Peninsula County Sanitary Group, South San Francisco ■ Republic Services, Inc. Scavenger Company, Green Waste ■ South Bay Recycling, LLC (joint venture Recovery and Zanker Road Resource of Community Recycling & Resource Management) Recovery and Potential Industries) ■ Greenstar, LLC On July 24, 2008 the Board approved 10-0 the selection committee recommendation to shortlist Hudson Baylor Corp. and South Bay Recycling for further negotiations. The Board will ultimately select one of these two companies as the facility operator. At the January 22, 2009 Board meeting their will be a discussion regarding the selection committee's preliminary recommendation to select South Bay Recycling as the future operator. A final Board vote on selecting the operator is expected at the March 26, 2009 meeting. The final contract to be negotiated with the selected operator will be subject to approval of two-thirds of the member agencies; this item is expected to be brought to member agencies in the summer 2009. Fiscal Impact The sale of bonds will increase debt service obligations of the SBWMA. All debt issued by the SBWMA will be secured solely by the net revenues of the SBWMA (total revenues less operating expenses exclusive of debt service and depreciation). Annual debt service for the SBWMA will increase after 2010 by an estimated $3.235 million (VRDB - see Table 7). Tipping fees will have to increase by an amount sufficient to produce net system revenues that are at least 1 .75 times interest-only debt service during construction and 2.0 times maximum annual debt service by the first full year of stabilized operations, FY2011-12. The current bond proforma produces debt coverage of 2.03 in 2011 , 2.41 in 2012 and 2.61 in 2013. The estimated one-time collection rate impact associated with the new debt service using AMT bonds was previously estimated at 4.89% on 2008 revenue; as shown in Table 7 as 4.54% (AMT) as more current collection rate revenue figures were used from the approved 2009 rate application. The current rate impact estimates range from 4.42% to 4.89% depending upon the assumed plan of finance. Once again, this is the rate impact associated solely with the new debt service. As part of completing the updated bond proforma a collection rate impact was also calculated taking into consideration the projected annual tipping fee increases at Shoreway and the new debt service. Projected Total Collection Rate Impact: 2009 2010 2011 2012 2013 • Increase from Tip Fees & New Debt 4.34% 4.39% 3.91 % 3.02% 1 .67% • Increase from collection operations 4.50% 4.50% 9.96%*3.50% 3.50% Total: 8.84% 8.89% 13.87% 6.52% 5. 17% *Estimated rate impact from rollout of new collection services by Norcal Waste. SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9 - p10 TABLE 7 Incremental Collecfiori'1ate bract of ISew Debt Service January 2009 (000's) MAXIMUM CASE Date of Project estimate Oct'08 Jan'09 Jan '09 Type of Debt AMT VRDB BAN/LT Project Cost to Fund $59,357 $59,152 $59,152 TOTAL BOND SIZE $65,455 $65,450 $67,175 Total Annual Debt Service $5,594 $5,490 $5,895 Less Current 2000 Bonds Debt Service ($1,685 -1,685 -1,685 Incremental Debt Service $3,909 $3,805 $4,210 Incremental Debt Service-Franchise(85%) $3,322 $3,235 $3,578 Current(2009) Collection Rate Revenue $73,237 $73,237 $73,237 SBWMA Collection Rate Impact 4.540/6 4.42% 4.89% Additional Shoreway Tip Fee Increase on Higher Bond Size 1.10% DSRF-debt service reserve fund annual debt service held in reserve&applied to the final year of debt service Under the terms of the existing JPA Agreement, a member agency may withdraw from the JPA after paying off its respective share of any outstanding SBWMA debt. Each member's pro rata share of the SBWMA's outstanding debt will increase once the 2009 bonds are issued. Please see Table 8 for a breakout of the debt obligations by member agencies. To be clear, SBWMA debt is not a general fund obligation of Member Agencies. SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9—pll i Table 8 2009 BOND ALLOCATION T6 MEMBER AGENCIES ESTIMATE(January, 2009) 2000 Bond Incremental Bond (000's) (2009 Balance)' 2009 Bond Amount Balance % of $13,877 $65,450 $51,573 2007 Solid Waste Tonnage Total Atherton 3,117 1.4% $191 $901 $710 Belmont 12,181 5.4% $747 $3,521 $2,775 Burlingame 29,623 13.1% $1,816 $8,563 $6,748 EPA 12,802 5.7% $785 $3,701 $2,916 Fair Oaks 8,218 3.6% $504 $2,376 $1,872 Foster City 16,039 7.1% $983 $4,636 $3,653 Hillsborough 4,097 1.8% $251 $1,184 $933 Menlo Park 21,187 9.4% $1,299 $6,125 $4,826 RWC 47,854 21.1% $2,933 $13,833 $10,900 San Carlos 17,397 7.7% $1,066 $5,029 $3,963 San Mateo 51,509 22.7% $3,157 $14,890 $11,733 West Bay 2,391 1.1% $147 $691 $545 TOTAL 226,415 100.0% $13,877 $65,450 51 573 Based on estimated maximum 2009 bond amount. Allocation method is same as used to allocate the $11.6M Allied 2004 settlement which was based on SRDC inbound solid waste tons. 2008 tons not available (1/18/09) -Includes accrued interest to 5/21179 and 2%redemption fee If 5 of the 12 SBWMA member agencies fail to approve the resolution, the SBWMA will not have sufficient funding to proceed with the Shoreway Master Plan as currently proposed. Depending on how the master plan might be revised, this will either delay or prevent the implementation in 2011 of weekly residential collection of single stream recyclables, weekly residential collection of organics (plant materials and food scraps), and rollout of single stream collection for commercial businesses. Attachments: 1 - Plan of Finance Update 2 - Shoreway Master plan (Shoreway Environmental Center) Critical Milestones SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p12 Attachment 1 PLAN OF FINANCE UPDATE The plan of finance, first developed in May 2008, recommended that the SBWMA sell long-term, fixed rate bonds to take advantage of the then relatively low estimated interest cost of approximately 5.75% for tax exempt bonds subject to the alternative minimum tax (AMT). Since then credit markets have become completely dysfunctional: banks have stopped lending, institutional bond investors have not had cash to invest and individual investors have flocked to short-term treasuries, driving yields to near zero. Underwriters are struggling to sell all but the best municipal credits and AMT bonds are very difficult to market. The current interest cost estimate for AMT bonds is approximately 8.5%. Except for retail investors, who are largely limiting their purchases to AA and higher rated general obligation and essential purpose bonds, there are very few buyers for long-term bonds. Demand for short-term bonds, however, remains robust as buyers of all stripes have shortened their investment horizons and cash has poured into the tax-exempt money market funds. Due to lack of demand, short-term AMT paper trades at a wider spread to non-AMT paper than it has done so historically (i.e., .25% more expensive instead of only .05%). As a result of these developments, the SBWMA's team of financial professionals recommends that the SBWMA shift its plan of finance to the sale of either variable rate demand bonds (VRDBs) or short-term bond anticipation notes (BANs) followed by long term fixed rate bonds. Both of these types of securities are in high demand, and both carry interest rates that are lower than the current long-term bond cost estimate of 8.5%. VRDBs Summary -- VRDBs are long term bonds that are priced as extremely short term debt. The rate changes weekly and investors have the opportunity to sell their bonds back to the issuer at par (a "put") on any interest payment date with only 7 day's notice. The put is secured by a bank letter of credit (LOC), which is an essential security feature. A remarketing agent re-sells bonds that are put. Current interest rates on VRDBs are under 1%, although rates have averaged closer to 3% since 1990. Total annual costs include the LOC (approximately 1.50%), the remarketing agent (approximately .125%) and variable interest costs (3.06% average since 1990). The chart below compares tax-exempt weekly rates to long-term tax-exempt rates for the period from 1990 to December 2008. SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p13 Short Term Tax Exempt v. Long Term Tax Exempt Yields 9.00% - - - 8.00% - - - - - - 7.00% -- - - - 6.00% — ---- 5.00% _- 4.00% - - - --- 3.00% - - - - - 2.00% - -- - 1.00% 0.00% rn rn rn rn\rn rn rn rn rn a`io`f\rn rn rn rn rn rn rn rn\\rn rn rn o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 h `V h M O W CO CO M `V CD V V `V ^ ^ V ^N O O h h M N O O CD V M NNn N �� NNS^ Nry � N M ^ Nip^ M N f� O^ O M M � Period —Bond Buyer Revenue Bond Index ------SIFMA Swap Index The Letter of Credit— During 2008 demand for letters of credit was very high as issuers rushed to refund auction rate securities (which had their own meltdown last spring), VRDBs secured by bond insurers (all of which have had their ratings downgraded, in some cases to junk bond levels, due to credit exposure to collateralized mortgage obligations) and DEPFA Bank letters of credit (downgraded below marketable levels). As a result, LDCs from highly rated banks are in short supply and fees have risen dramatically. Total VRDB Costs -If an LOC could be obtained, SBWMA could expect to pay 1.25% - 1.75% annually for a letter of credit'. Remarketing fees would be around .125% annually. The AMT penalty on VRDBs is usually around .05%, but is currently about .25%. When these program expenses are added to the 5-year average cost of funds of 3.1%, SBWMA could expect VRDB annual costs, on average, in the range of 4.52% - 5.22%, although they are currently much less. Risks —shift short term tax exempt rates higher), and credit renewal risk (that the letter of credit cannot be renewed and must be replaced, or the bonds refunded). Interest rate fluctuation risk can be managed in several ways. Derivative products, such as an interest rate cap or an interest rate swap, can be purchased. They come with their own set of risks, such as basis risk (that the index upon which the swap is based does not move in tandem with the VRDB rate) and counter-party risk (that the counter party fails to make payments to the bond issuer). A solution that avoids some of this risk would be to appropriate amounts to the rate stabilization fund at closing and additionally deposit annual interest rate savings (the annual debt service appropriation will be at some reasonably conservative assumed interest rate) to the rate l Although the bonds are long term,the letter of credit will usually only have a term of 3-5 years(three is more likely in the current market), and the letter of credit must be either renewed or replaced prior to its termination. Alternatively,the bonds can be refunded or converted to a fixed interest rate. If none of these events takes place by the time the letter of credit expires,the letter of credit is used to purchase all of the bonds and the bonds covert to a term loan with the bank,usually with a prime-plus rate and a very short amortization period(5-10 years). SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p14 stabilization fund in order to accumulate a balance that can be used to self insure against unexpected interest cost spikes or other program expenses (such as the cost of replacing a letter of credit or converting bonds to a fixed rate). BANs Summary — BANs are short-term funding obligations issued prior to permanent, long-term debt. They generally pay interest only, with their full principal amount coming due upon their maturity. Because their term is short (usually 1 to 3 years), they bear a lower rate of interest than long- term bonds. They must be either re-issued ("rolled") or refunded with another type of debt, usually permanent, long-term funding, upon maturity to avoid default. For issuers with long-term ratings in the "a" category or higher, fixed rate BANs may be issued without a supporting letter of credit. Interest Cost— While a one year term carries the lowest interest cost (approximately 2% in the present market), it also carries greater risk that credit markets will not have returned to normalcy and the note will have to be rolled for another year or two before it can be refunded into a long term bond issue. This would entail an extra set of issuance costs (legal, financial, ratings, underwriting, etc.). A 2-year term (5% interest rate sold at a premium to yield 4.25°/x) or a 3- year term (approximately 4.5%) allows more time for the economy to recover and credit markets to return to historically normal conditions. Unless the note has to be rolled because long-term funding is not available, it is expected that the note would be refunded with long-term bonds upon its maturity. The expectation is fairly high that a BAN sale could be implemented, even in the present very difficult market. Recommendations — If a letter of credit can be obtained on reasonable terms, a VRDB has the prospect of providing long-term funding at a lower cost than would a BAN followed by long-term bonds, and is therefore recommended as the first alternative. Furthermore, it is estimated to require less debt than would a two step bond sale, due principally to the issuance cost savings. Sale of a 2-year BAN followed by a long-term bond refunding is the second recommended alternative, and would be implemented if a letter of credit to support VRDBs could not be obtained on satisfactory terms. A table comparing key expected sources and uses of funds, costs and other assumptions for the two alternatives follows on the next page. These numbers are for illustration and not final to the SBWMA project plan of finance: SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p15 Alternative 1 Alternative 2 Refunding VRDB BAN LT Bonds Sources of Funds Bonds 62,215,000 61,485,000 64,510,000 Orgininal Issue(Discount)Premium - 1,192,194 (1,861,759) Prior DSRF - - 6,148,500 Total Sources 62,215,000 62,677,194 68,796,741 Uses of Funds Project Fund 52,585,133 52,585,133 - Refund BANS - - 61,485,000 Costs of Issuance 333,155 254,461 277,741 Capitalized Interest Allowance 3,300,000 3,074,250 - Underwriter's Discount 777,688 614,850 1,290,200 Debt Service Reserve Fund(DSRF) 5,219,024 6,148,500 5,743,801 Total Uses 62,215,000 62,677,194 68,796,741 Assumptions Interest 5.23% 5.00% 7.25% Yield 5.23% 4.25% 7.50% Debt Service 5,219,024 3,074,250 5,743,801 Term to Maturity 25 2 25 Budget debt service at 6.500% 5.00% 7.25% LOC 1.750% Remarketing 0.125% Average Interest 3.100% AMT Penalty 0.250% Average Annual Cost 5.225% Despite its risks, a VRDB structure anticipates only one set of issuance costs from the outset. A BAN anticipates at least two sets of issuance costs. The expected long-term average total annual cost of funds with a VRDB is in the range of 4.5% - 5.25% (rounded). The expected annual cost of funds with a BAN would be approximately 4.25% (2-year term), followed by a range of approximately 6% — 7.25% for long term funds. While 6% corresponds to the Bond Buyer Revenue Bond Index average since 1990, adjusted for an AMT penalty, and is a reasonable estimate of the future cost of funds, 7.25% is a more prudent planning number that demonstrates the SBWMA's ability to service debt even if interest rates remain stubbornly high well into the future. In the present market, letters of credit are difficult to obtain. Banks are so near their credit capacity (or simply unwilling to lend credit) that they are unwilling to provide credit except to those to whom they already provide banking services. Several member agencies, including the SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p16 SBWMA itself, have banking relationships with Wells Fargo Bank, and the SBWMA has an investment banking relationship with Bank of America. Both are highly rated banks that provide letters of credit for VRDBs on a select basis, and letters of credit would be solicited from each if the Board directs staff to further investigate the feasibility of structuring a VRDB. Regardless of whether the SBWMA pursues a VRDB structure or a BAN/long-term bond structure, the SBWMA must plan on showing investors that it will be able to repay its debt. Although a VRDB sale may not require the $65.455 million authorization requested, a BAN followed by a long-term bond refunding may need the entire authorization or more. It is recommended that the requested authorization remain at $65.455 million. SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p17 Attachment 2 Shoreway Master plan(Shoreway Environmental Center) Critical Milestones Date Key Item/Milestone March 22,2007 Informational report to update the Board on the Shoreway Recycling and Disposal Center(SRDC)master plan work and seek Board input on final master plan concepts.Input from this Board meeting,along with some pending related work efforts,will be used to recommend a preferred master plan alternative for consideration at the April 26,2007 Board meeting. April 26,2007 Board approval of a master plan preferred alternative consisting of the materials recovery facility(MRF)Alternative 2 plus the transfer station site improvements to address traffic improvements,self haul tipping,and improved safety and service convenience for public buyback and drop-off recycling.In total, these projects will comprise a"preferred master plan alternative. September 27,2007 Board approval to begin work scope and cost negotiations with the Design team of JR Miller/HDR Engineering for the Shoreway Environmental Center improvements. October 25,2007 Board approval of the JRMA scope and budget for the architectural and engineering work for the Shoreway Recycling and Disposal Center(SRDC) master plan. JRMA scope of work includes the completion of the facility design programming,production of architectural and engineering drawings that will serve as the basis for construction bidding,and construction services administration. November 1,2007 Shoreway facility operations RFP released,which included conceptual site plans for master plan improvements. February 11,2008 Conditional Use Permit application submitted to the City of San Carlos for Shoreway master plan improvements. March 4,2008 Seven proposals received in response to the facility operations RFP.These proposals included firm cost proposals for the purchase and installation of single stream processing equipment.This is the first time the SBWMA had such firm cost proposals. April 24,2008 Staff presentation and report on the Shoreway Master Plan and Financing Update.This detailed an updated analysis of the financing plan for the Shoreway Environmental Center(the new name for the SRDC after the improvements are completed)capital improvements,including the Material Recovery Facility(MRF) processing equipment.As noted in the staff report,a very preliminary financial assessment was completed a year ago as part of the approval process for the Shoreway master plan preferred alternative.This April 2008 updated and much more thorough analysis was completed step-wise as follows: • Prepared an estimated capital budget for the Shoreway improvements based on: SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p18 Revised planning level (not a firm construction cost estimate based on a certain % complete engineering drawings) cost estimate for building improvements. MRF processing equipment cost estimate derived from the Shoreway Operations RFP responses. MRF processing equipment installation cost estimate derived from the Shoreway Operations RFP responses. June 26, 2008 Board approval of a resolution authorizing issuance of revenue obligations and requesting member agencies to adopt resolutions approving the sale of bonds to finance improvements to the Shoreway facility and to refund the bonds issued by SBWMA in 2000. July 21, 2008 City of San Carlos Planning Commission approval of CUP and approval of mitigated negative declaration. July 24, 2008 Board approval to shortlist South Bay Recycling and Hudson Baylor Corp. for further negotiations as the future operator of the Shoreway Environmental Center. October 23, 2008 Board approved contract award for scale house construction. This represents Phase 1 of construction activities as part of the Shoreway master plan improvements. December 2008 Phase I Construction started. This is construction of traffic improvements only. January 22, 2009 Update on Shoreway masterplan costs and financing plan. Selection committee preliminary recommendation re: future Shoreway operator. Jan./Feb./Mar. 2009 Member Agency consideration of bond approval. February 26, 2009 Board consideration of approval of bid documents for Phase 2 Shoreway master plan improvements. March 26, 2009 Board consideration of approval of final selection of a Shoreway operations contractor. April 23, 2009 Board consideration of approval of sale of bonds (contingent on two-thirds of member agencies approving bond issuance). Board consideration of approval of contract award for transfer station and MRF construction. This represents Phase 2 of construction activities as part of the Shoreway master plan improvements. June/July 2009 Phase 2 construction begins. Improvements completed spring 2011. Spring/Summer 2009 Member Agency consideration of approval of Operations Agreement for the new Shoreway operator. SBWMA BOD PACKET 01/22/09 AGENDA ITEM: 9-p19 AGENDA CITY o� ITEM # 8c MTG. STAFFREPORT DATE February 17, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: Jack Van Etten, Chief of Police4) DATE: February 10, 2009 APPROVED vzo�a_ FROM: Jack Van Etten, Chief of Police BY: Jim Nantell, City Manager SUBJECT: Public Hearing to Approve the Expenditure of SLESF (Supplemental Law Enforcement Services Funds), also referred to as COPS (Citizens Options for Public Safety) RECOMMENDATION: The City Council should hold a public hearing and adopt a resolution for the purpose of approving the Police Chief's plan to use Supplemental Law Enforcement Services Funding (SLESF) allocated to the City of Burlingame. This public hearing should be placed on the Council agenda for the regularly held City Council Meeting of March 2, 2009. BACKGROUND: The State of California has awarded the City of Burlingame $100,000 in SLESF (Supplemental Law Enforcement Services Funding), or also referred to as COPS (Citizens Options for Public Safety) funding for this fiscal year (2008- 2009). In order to receive this funding, there must be a public hearing at a regularly scheduled city council meeting to review and approve the spending plan for the funds. The Chief of Police is responsible for developing the spending plan. The spending plan for consideration is the same as approved by the City Council in past years. The entire amount of the SLESF/COPS funding will be used to pay and maintain the salary and benefits of one (1) Burlingame Police Officer. This expenditure fulfills the mandate of Governor Schwarzenegger that COPS funds be used for police personnel costs. ATTACHMENTS: Resolution Public Hearing Notice RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME APPROVING THE PLAN OF THE CHIEF OF POLICE FOR EXPENDITURE OF SUPPLEMENTAL LAW ENFORCEMENT SERVICES FUNDS(SELSF),ALSO REFERRED TO AS THE CITIZENS OPTIONS FOR PUBLIC SAFETY(COPS)FUNDS RESOLVED,by the CITY COUNCIL of the City of Burlingame,California that; WHEREAS, the State of California has established the Citizens Options for Public Safety (COPS) programs and appropriated money from the State general fund for certain public safety programs for the 2008-2009 fiscal year;and WHEREAS,the State has awarded the City$100,000 in COPS funding;and WHEREAS, the Chief of Police has proposed that this funding be used to maintain funding for one additional police officer position pursuant to the COPS funding guidelines;and WHEREAS,notice of this proposal and this public hearing has been published as required by law;and WHEREAS, the City Council has held a public hearing and received and considered testimony from all persons interested in the matter who appeared at the hearing, NOW,THEREFORE,IT IS RESOLVED AS FOLLOWS: 1. The plan proposed by the Chief of Police to use the COPS funding for provision to maintain and fund one additional police officer is approved. 2. These funds will be used to supplement existing services as required by State law and shall not be used to supplant any existing funding for the Burlingame Police Department. MAYOR I, DORIS MORTENSEN, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 2°a of March 2009,and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK Agenda Item# 9a Meeting Date: February 17, 2009 BURLINGAME STAFF REPORT ii SUBMITTED B APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: February 4, 2009 FROM: PUBLIC WORKS SUBJECT: RESOLUTION ACCEPTING FEDERAL GRANT FUNDED 2008 STREET RESURFACING PROJECT— CITY PROJECT NO. 81580 RECOMMENDATION: It is recommended that the Council accept the Federal Grant funded 2008 Street Resurfacing Project in the amount of$600,667. BACKGROUND: On September 15, 2008, the Council awarded the Federal Grant funded Street Resurfacing Project to C. F. Archibald Paving, Inc. in the amount of $564,374. The work included paving California Drive between Dufferin Avenue and Murchison Avenue, Rollins Road between Oak Grove Avenue and Cadillac Way, and Hillside Drive between EI Camino Real and Vancouver Avenue. DISCUSSION: The project construction has been completed satisfactorily in compliance with the plans and specifications. The final construction cost is $600,667 which is $36,293 or 6.4% above the original contract amount. The additional cost was due to quantity adjustments made in field and paving California Drive on Saturday to reduce traffic disruption. BUDGET IMPACT: The following are the estimated final project costs: Construction award $600,667 Construction Inspection 27,000 Contract administration 32,333 Total $660,000 The project is funded by $278,000 federal funds and $322,000 Gas Tax funds. There are adequate funds in the project budget to cover the costs. EXHIBITS: Resolution, Final progress payment Donald Chang Senior Civil Engineer C: City Clerk, Financial Services Manager, City Attorney C:ADocuments and Settings\smurtuzaTocal Setti n gs\Temporary Internet Files\OLK1 F\81580acceptance(2).doe RESOLUTION NO. - ACCEPTING IMPROVEMENTS - FEDERAL GRANT STREET RESURFACING PROJECT 2008 BY C.F. ARCHIBALD PAVING INC. CITY PROJECT NO. 81580 RESOLVED by the CITY COUNCIL of the City of Burlingame, California, and this Council does hereby find, order and determine as follows: 1 . The Director of Public Works of said City has certified the work done by C.F. ARCHIBALD, INC. under the terms of its contract with the City dated September 15, 2008 has been com- pleted in accordance with the plans and specifications approved by the City Council and to the satisfaction of the Director of Public Works. 2. Said work is particularly described as City Project No. 81580. 3. Said work be and the same hereby is accepted. Mayor I, Mary Ellen Kearney, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 17th day of February, 2009, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk S:\A Public Works Directory\Author, By Name\Joanne Louie\RESOLUTN.ACC.wpd C.F. Archibald Paving, Inc. PROGRESS PAYMENT 3 (Final) FOR THE MONTH OF: December Redwood City, Ca 94063 FEDERAL GRANT STREET RESURFACING PROGRAM 2008 PURCHASE ORDER # 10747 TELEPHONE: (650) 364-3045 CITY PROJECT NO. 81580 r +ITEM a ++a+aa+*a++a++a+a*a+aaa++a+a a*+aa++UNITaa+«* as++`BIDaa UNIT BID QUANTITY 8 PAID AMOUNT PREVIOUS AMOUNT # ITEM DESCRIPTION PRICE QUANTITY SIZE AMOUNT TO DATE TO DATE PAID THIS PMT. a++aa a aaaaaa+a.a++aaa+a+++++«+*aaa aaa«aaa++a*aaa+a aaaaa+a+aa++ aaa+aaa+aa+++++aa*«*aaaa+++++ ;as««aa+*a+aa ++++a+a+a++as+++aaa+aaa+++aaa a+aaa+aaa«+aa+a+a+ as+aa+aa++a+aaa+a a A). STREET RESURFACING - 1 A.C. Digout Repair $ 140.00 579 TON $ 81,060.00 833.45 143.958 : $ 116,683.00 $ 116,683.00 $ - 2 Concrete Removal $ 50.00 205 C.Y. $ 10,250.00 215.00 104.888 : $ 10,750.00 $ 10,750.00 $ - 3 Aggregate Base $ 10.00 20 TON $ 200.00 0.00 0.00% $ - $ - $ - 4 :A.C. Overlay $ 110.00 3,501 TON $ 385,110.00 3352.13 95.758 : $ 368,734.30 $ 368,734.30 $ - 5 Cold Plane $ 33.00 1,729 C.Y. $ 57,057.00 1791.00 103.59% $ 59,103.00 $ 59,103.00 $ - 6 Adjust Manholes $ 300.00 17 EACH $ 5,100.00 21.00 123.53% $ 6,300.00 $ 6,300.00 7 Adjust Valves, $ 250.00 19 EACH $ 4,750.00 36.00 189.478 : $ 9,000.00 $ 9,000.00 $ - Lampholes, Etc. 8 Traffic Signal Loops $ 500.00 8 EACH $ 4,000.00 9.00 112.50% $ 4,500.00 $ 4,500.00 $ - 9 : Type "A" & "AY" $ 2.00 3,663 EACH $ 7,326.00 3018.00 82.398 : $ 6,036.00 $ 6,036.00 $ - (Pavement Markers) 10 Type "D" & Blue : $ 4.00 614 EACH $ 2,456.00 673.00 109.618 : $ 2,692.00 $ 2,692.00 $ - (Pavement Markers) 11 4" Solid Line -- $ 1.00 100 L. F. $ 100.00 0.00 0.00% $ - $ - $ - Thermoplastic 12 6" Solid Line -- - $ 2.00 100 L. F. $ 200.00 0.00 0.008 : $ - $ - $ - Thermoplastic 13 8" Solid Line -- : $ 3.00 235 L. F. $ 705.00 208.00 88.518 : $ 624.00 $ 624.00 $ - Thermoplastic 14 12" Solid Line -- $ 5.00 686 L. F. $ 3,430.00 882.00 128.578 : $ 4,410.00 $ 4,410.00 $ - Thermoplastic 15 Parking Tees $ 150.00 2 EACH $ 300.00 0.00 0.00% $ - $ - $ - 16 Legends & Arrows -- $ 6.00 255 S. F. $ 1,530.00 354.00 138.826 : $ 2,124.00 $ 2,124.00 $ - Thermoplastic 17 Handicap Legends $ 400.00 2 EACH $ 800.00 0.00 0.008 : $ - : $ - $ - $ 564,374.00 STREET RESURFACING TOTAL $ 590,956.30 $ 590,956.30 $ - CHANGE ORDERS: CO 1 Costs Associated with AC $ 9,711.17 1 L.S. $ 9,711.17 1.00 100.008 : $ 9,711.17 $ 9,711.17 $ - Overlay on Ca Drive on Sat. CO 2 0.008 : $ 9,711.17 $ ......9,711.17 $ - DATE a*aaaaaa++aa - aaaaaaaa PREPARED BY: 2/4/2009 SUBTOTAL ++++:aa+a+ $ 574,085.17 +++*+++`++`* +«a+aa++ $ 600,667.47 $ 600,667.47 $ - LESS TEN PERCENT RETENTION *******•**** """*' $ - $ (60,066.75) $ 60,066.75 CHECKED BY: aaaaa+aa++a *«aaa***a aaaaa+«+aaaaaaaa+++ a+aaaaaaaaaa .aaaaaaaa+a.----------------- ----------------- . APPROVED BY SUBTOTAL WITHOUT DEDUCTIONS `*"*"* $ 600,667.47 $ 540,600.72 $ 60,066.75 CITY ENGINEER. AMOUNT DUE FROM CONTRACTOR *""`** $ - $ - $ - . APPROVED BY aaaaaaa**aa as+aaaaaaaaa+aaa+++aaa+«a«a*aa aaa+aaaa+aaa aaaaaaaaaa;----------------- ----------------- ----------------; CONSULTANT: TOTAL THIS PERIOD `*`***`*"" """" $ 600,667.47 $ 540,600.72 $ 60,066.75 Ec.oav,wo,Ec.s,mw„�...v.r•-•,a,sm m.iia,-nwm.o.r�+sF..n i Agenda Item# 9b Meeting BURLINGAME STAFF REPORT Date: 2/17/09 C SUBMITTED APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: February 5, 2009 FROM: PUBLIC WORKS SUBJECT: RESOLUTION AWARDING CALIFORNIA DRIVE CONTROLLER & CABINET REPLACEMENT PROJECT, CITY PROJECT NO. 81960 RECOMMENDATION: It is recommended that Council approve the attached resolution awarding the California Drive Controller and Cabinet Replacement project to W. Bradley Electric (WBE) in the amount of$232,000. BACKGROUND: In September 2007, the City applied for, and was subsequently awarded, AB1546-Countywide Traffic Congestion Management Program grant in the amount of $155,000. The grant is to fund Intelligent Transportation System projects for replacement of traffic controllers, signal cabinets, and installation of new video detection units. The project scope includes the installation of new controllers, battery backup systems, and pedestrian countdown signals at several signalized intersections along the California Drive corridor, between Broadway and Peninsula Avenue. The project also includes the installation of new wireless traffic signal interconnection equipment, and new video detection equipment using Closed Circuit Television (CCTV) at the intersections of Howard Avenue/California Drive and Bayswater Avenue/California Drive. Construction is expected to begin by March and completed by May 2009. DISCUSSION: Project bids were opened on February 5, 2009 and seven bids were received ranging from $232,000 to $342,985. WBE is the lowest responsible bidder with its bid amount of $232,000 being 7.2% below the engineer's estimate of $250,000. WBE has met all the requirements of the project and has a past history of successful work for other public agencies. BUDGET IMPACT: Following are estimated project expenditures: Construction Contract $232,000 Contingencies (10%) $ 23,200 Enqr. & Const. Management $ 9,800 Total $ 265,000 There are adequate funds available in the project budget to complete this project. EXHIBITS:Resolution,Agreement,Bid Summary c: Mary Ellen Kearney—City Clerk Gus Guinan—City Attorney Mary Asturias—Finance Services Manager Au me Chou Transportation Engineer RESOLUTION NO. - AWARDING CONTRACT FOR CALIFORNIA DRIVE CONTROLLER/CABINET REPLACEMENT PROJECT TO W. BRADLEY ELECTRIC CITY PROJECT NO. 81960 WHEREAS, the City Council has authorized an invitation for proposals for the CALIFORNIA DRIVE CONTROLLER/CABINET REPLACEMENT PROJECT - CITY PROJECT 81960, and WHEREAS, on FEBRUARY 5, 2009, all proposals were received and opened before the City Clerk and representatives of the Public Works Department; and WHEREAS, W. Bradley Electric, submitted the lowest responsible bid for the job in the amount of$232,000, NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the Plans and Specifications, including all addenda, are approved and adopted; and BE IT FURTHER RESOLVED that the bid of W. Bradley Electric, for said project in the amount of$232,000, and the same hereby is accepted; and BE IT FURTHER RESOLVED THERETO that a contract be entered into between the successful bidder hereinabove referred to and the City of Burlingame for the performance of said work, and that the City Manager be, and he hereby is authorized for and on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Mayor I, MARY ELLEN KEARNEY, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 17TH day of FEBRUARY, 2009, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk SAA Public Works Directory\PROJECTS\81960- Video Detection Signal Controller\ResolutnAward.awd.doc AGREEMENT FOR PUBLIC IMPROVEMENT CALIFORNIA DRIVE TRAFFIC SIGNAL CONTROLLER/CABINET REPLACEMENT PROJECT CITY PROJECT NO. 81960 THIS AGREEMENT, made in duplicate and entered into in the City of Burlingame, County of San Mateo, State of California on , , by and between the CITY OF BURLINGAME, a municipal corporation, hereinafter called "City", and hereinafter called "Contractor," WITNESSETH : WHEREAS, City has taken appropriate proceedings to authorize construction of the public work and improvements herein provided for and to authorize execution of this Contract; and WHEREAS, pursuant to State law and City requirements, a notice was duly published for bids for the contract for the improvement hereinafter described; and WHEREAS, on , after notice duly given, the City Council of Burlingame awarded the contract for the construction of the improvements hereinafter described to Contractor, which the Council found to be the lowest responsible bidder for these improvements; and WHEREAS, City and Contractor desire to enter into this agreement for the construction of said improvements, NOW, THEREFORE, IT IS AGREED by the parties hereto as follows: 1. Scope of work Contractor shall perform the work described in those Specifications entitled: CALIFORNIA DRIVE TRAFFIC SIGNAL CONTROLLER/DETECTOR REPLACEMENT PROJECT, CITY PROJECT NO. 81960 2. The Contract Documents The complete contract consists of the following documents: this Agreement,Notice 1/12/2009 AGREEMENT -1 Inviting Sealed Bids, the prevailing wage rates of the State of California applicable to this project by State law, the accepted Bid Proposal, the complete plans, profiles, detailed drawings and Standard Specifications, Special Provisions and all bonds, and are hereinafter referred to as the Contract Documents. All rights and obligations of City and Contractor are fully set forth and described in the Contract Documents. All of the above described documents are intended to cooperate so that any work called for in one, and not mentioned in the other, or vice versa, is to be executed the same as if mentioned in all said documents. 3. Contract Price The City shall pay, and the Contractor shall accept, in full, payment of the work above agreed to be done, the sum of ($ ). This price is determined by the unit prices contained in Contractor's Bid. In the event authorized work is performed or materials furnished in addition to those set forth in Contractor's Bid and the Specifications, such work and materials will be paid for at the unit prices therein contained. Said amount shall be paid in progress payments as provided in the Contract Documents. 4. Provisions Cumulative. The provisions of this Agreement are cumulative and in addition to and not in limitation of any other rights or remedies available to the City. 5. Notices. All notices shall be in writing and delivered in person or transmitted by certified mail, postage prepaid. Notices required to be given to the City shall be addressed as follows: Augustine Chou, Transportation Engineer CITY OF BURLINGAME 501 Primrose Road Burlingame, California 94010 Notices required to be given to Contractor shall be addressed as follows: Company Name Street City, State Zip Code Attn: 6. Interpretation. 1/12/2009 AGREEMENT -2 As used herein, any gender includes the other gender and the singular includes the plural and vice versa. 7. Waiver or Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Contractor. IN WITNESS WHEREOF, two identical counterparts of this Agreement, consisting of three (3)pages, including this page, each of which counterparts shall for all purposes be deemed an original of this Agreement, have been duly executed by the parties hereinabove named on the day and year first hereinabove written. CITY OF BURLINGAME, "CONTRACTOR" a Municipal Corporation By By City Manager/Jim Nantell NAME Approved as to form: By City Attorney/Clark "Gus"Guinan Company Name ATTEST: City Clerk/Mary Ellen Kearney 1/12/2009 AGREEMENT -3 BID SUMMARY California Drive Signal Controller/Cabinet Replacement Project-#81960 Bids Opened February 5,2009(Page 1) Item Engineers Estimate W.Bradley Electric Republic ITS Columbia Electric Tennyson Electric No. Description QuantityUnit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price I Cost Unit Price I Cost 1 Mobilization 1 LS 8,700.00 8,700.00 11,000.00 11,000.00 500.00 500.00 5,000.00 5,000.00 8,800.00 8,800.00 2 Traffic Control 1 LS 6,960.00 6,960.00 35,000.00 35,000.00 500.00 500.00 6,000.00 6,000.00 4,750.00 4,750.00 3 Remove&Salvage Signal Equipment 5 LS 1,390.00 6,950.00 3,600.00 18,000.00 1,600.00 8,000.00 2,440.00 12,200.00 2,200.00 11,000.00 4 Furnish&Install 332 Controller Cabinet 5 EA 9,570.00 47,850.00 9,000.00 45,000.00 12,500.00 62,500.00 10,200.00 51,000.00 11,200.00 56,000.00 5 Fumish&Install 2070L Controller w2033 Software 6 FA 4,400.00 26,400.00 6,350.00 38,100.00 6,800.00 40,800.00 7,100.00 42,600.00 6,750.00 40,500.00 6 Modify Phasing&Rewire Intersection 1 LS 7,830.00 7,830.00 5,000.00 5,000.00 2,800.00 2,800.00 5,000.00 5,000.00 6,900.00 6,900.00 7 Fumish&Install Service Pedestal wi BBS 1 EA 4,350.00 4,350.00 6,500.00 6,500.00 12,400.00 12,400.00 10,000.00 10,000.00 9,250.00 9,250.00 8 Fumish&Install Service Pedestal wlo BBS 4 FA 2,180.00 8,720.00 3,000.00 12,000.00 6,500.00 26,000.00 4,500.00 18,000.00 6,150.00 24,600.00 9 Fumish&Install Type 18 Signal Standard 1 EA 5,740.00 5,740.00 6,500.00 6,500.00 14,000.00 14,000.00 7,200.00 7,200.00 8,100.00 8,100.00 10 Fumish&Install Ped Countdown Signal Modules 10 EA 960.00 9,600.00 330.00 3,300.00 350.00 3,500.00 500.00 5,000.00 410.00 4,100.00 11 Fumish&Install Conduit 160 LF 75.00 12,000.00 40.00 6,400.00 30.00 4,800.00 15.00 2,400.00 30.00 4,800.00 12 Fumish&Install Conductor and Cables 1,550 LF 0.45 697.50 2.00 3,100.00 2.00 3,100.00 10.00 15,500.00 2.50 3,875.00 13 Fumish&Install Vehicle Signal Faces and Heads 6 EA 1,260.00 7,560.00 600.00 3,600.00 2,400.00 14,400.00 2,400.00 14,400.00 2,310.00 13,860.00 14 Wireless Communications System 4 EA 3,480.00 13,920.00 2,500.00 10,000.00 3,300.00 13,200.00 3,000.00 12,000.00 2,475.00 9,900.00 15 Video Detection System 2 EA 14,790.00 29,580.00 9,500.00 19,000.00 8,900.00 17,800.00 9,940.00 19,880.00 8,985.00 17,970.00 16 Fumish&Install Ped Countdown Signals 2 EA 1,560.00 3,120.00 700.00 1,400.00 900.00 1,800.00 900.00 1,800.00 725.00 1,450.00 17 Fumish&Install Ped Pushbutton Assembly 2 EA 480.00 960.00 250.00 500.00 240.00 480.00 250.00 500.00 425.00 850.00 18 Fumish&Install Pullboxes 2 EA 440.00 880.00 300.00 600.00 1,050.00 2,100.00 400.00 800.00 625.00 1,250.00 19 System Acceptance Testing 1 LS 6,960.00 6,960.00 4,000.00 41000.00 4,000.00 4,000.00 5,200.00 5,200.00 8,000.00 8,000.00 20 Fumish&Install Wireless System @ Corp Yard 1 EA 3,480.00 3,480.00 3,000.00 3,000.00 4,500.00 4,500.00 3,950.00 3,950.00 3,000.00 3,000.00 TOTALBID $212,257.50 $232,000.00 5237,180.00 5238,430.00 $238855.00 Actual engineer's est.(Conslmction+Contingency) $241,375.00 California Drive Signal Controller/Cabinet Replacement Project-#81960 Bids Opened February 5,2009(Page 2) Item Bel tram0 Electric Prism Engineering,Inc Steiny and Company No. Descrition uantit Unit Unit Price Cost Unit Price I Cost Unit Price I Cost 1 Mobilization 1 LS 5,000.00 5,000.00 10,000.00 10,000.00 2,000.00 2,000.00 2 Traffic Control 1 LS 6,000.00 6,000.00 10,000.00 10,000.00 6,000.00 6,000.00 3 Remove&Salvage Signal Equipment 5 LS 500.00 2,500.00 650.00 3,250.00 3,000.00 15,000.00 4 Fumish&Install 332 Controller Cabinet 5 EA 10,500.00 52,500.00 13,900.00 69,500.00 7,500.00 37,500.00 5 Fumish&Install 2070L Controller w2033 Software 6 EA 9,000.00 54,000.00 13,812.00 82,872.00 7,700.00 46,200.00 6 Modify Phasing&Rewire Intersection 1 LS 2,200.00 2,200.00 15,000.00 15,000.00 113,000.00 113,000.00 7 Fumish&Install Service Pedestal wl BBS 1 FA 9,800.00 9,800.00 12,018.00 12,018.00 11,000.00 11,000.00 8 Fumish&Install Service Pedestal w/o BBS 4 FA 4,500.00 18,000.00 6,243.00 24,972.00 4,000.00 16,000.00 9 Fumish&Install Type 18 Signal Standard 1 EA 91000.00 9,000.00 10,000.00 10,000.00 7,360.00 7,360.00 10 Fumish&Install Ped Countdown Signal Modules 10 EA 925.00 9,250.00 695.00 6,950.00 380.00 3,800.00 11 Fumish&Install Conduit 160 LF 175.00 28,000.00 25.00 4,000.00 162.00 25,920.00 12 Fumish&Install Conductor and Cables 1,550 LF 6.00 9,300.00 5.00 7,750.00 4.30 6,665.00 13 Fumish&Install Vehicle Signal Faces and Heads 6 EA 900.00 5,400.00 3,050.00 18,300.00 1,950.00 11,700.00 14Wireless Communications System 4 EA 3,500.00 14,000.00 3,250.00 13,000.00 2,480.00 9,920.00 15 Video Detection System 2 EA 9,500.00 19,000.00 11,625.00 23,250.00 7,695.00 15,390.00 16 Fumish&Install Ped Countdown Signals 2 EA 925.00 1,850.00 1,100.00 2,200.00 850.00 1,700.00 17 Fumish&Install Ped Pushbutton Assembly 2 FA 200.00 400.00 250.00 500.00 640.00 1,280.00 18 Fumish&Install Pullboxes 2 EA 400.00 800.00 500.00 1,000.00 475.00 950.00 19 System Acceptance Testing 1 LS 6,000.00 6,000.00 5,500.00 5,500.00 7,400.00 7,400.00 20 Fumish&Install Wireless System @ Corp Yard 1 FA 3,000.00 3,000.00 6,100.00 6,100.00 4,200.00 4,200.00 TOTAL BID 5256,000.00 $326,162.00 $342,985.00 • STAFF REPORT BURL.iNGAME AGENDA ITEM # 9c MTG. DATE February 17 , 2009 TO: HONORABLE MAYOR AND CITY COUNCIL sus TED BY DATE: February 5, 2009 APPROVED 1� FROM: Parks & Recreation Director (558-7307) BY ��/ SUBJECT: APPROVAL OF THE RESOLUTION ACCEPTIN THE CONTRACT FOR THE CUERNAVACA PARK PLAY AREA RENOVATION PROJECT — NO. 81080 RECOMMENDATION: It is recommended that Council approve the attached resolution accepting the playground renovation at Cuernavaca Park performed by Blossom Valley Construction Inc. of San Jose in the amount of$156,476.05. BACKGROUND: In October 2008, Council approved a contract with Blossom Valley Construction, Inc. for the renovation of the children's play area at Cuernavaca Park. The work included new play equipment, a small sand play area with a shade element, and patterned resilient surfacing. The work was completed, several safety tests were performed by third parties and a punch list was created. The punch list items were resolved to the satisfaction of Staff and the contracted Landscape Architect, John Cahalan. There were three approved change orders totaling $7,776. The project was completed within the allowed working days and the final contract cost was $156,476.05. The playground is open and available for public use. The total project budget was $252,197. The playground renovation was approved for a per capita Proposition 40 grant to partially finance the project in the amount of $76,903. The grant money is committed to the project by the State but payment requests are currently frozen due to the budget crisis. ATTACHMENT: Resolution BUDGET IMPACT: The project costs below are within the budget allocation. Design, Construction Documents, Inspections, Field Reports 441000 Playground Equipment 45,011 Construction 156,476 Project Sub Total $2459487 Roberti Z'berg Prop 40 (State Funding) (76,903) Total Budget Impact $1689584 RESOLUTION NO. RESOLUTION ACCEPTING COMPLETION OF CUERNAVACA PARK PLAY AREA RENOVATION PROJECT CITY PROJECT NO. 81080 RESOLVED by the City Council of the City of Burlingame, California, and this Council does hereby FIND,ORDER and DETERMINE as follows: 1. The Parks & Recreation Director of said City has certified that the work done by BLOSSOM VALLEY CONSTRUCTION, INC. under the terms of its contract with the City of Burlingame dated November 3, 2008, has been completed in accordance with the plans and specifications approved by this Council therefore and to the satisfaction of the Parks&Recreation Director. 2. Said work is particularly described as # 81080 — CUERNAVACA PARK PLAY AREA RENOVATION PROJECT. 3. Said work be and the same hereby is accepted. 4. The city engineer is directed to execute and file for record with the County Recorder notice of the completion thereof as required by law. Mayor I, MARY ELLEN KEARNEY, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the day of and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT:COUNClLMEMBERS: City Clerk STAFF REPORT BURUNGAME AGENDA ITEM# 9d MTG. DATE February 17, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL suBM ED BY: —�-� DATE: February 7,2009 APPROVE FROM: Parks& Recreation Director (558-7307) BY: C� suBJECr: APPROVAL OF THE RESOLUTION APPROVING A PLICATION FOR FUNDING FROM THE URBAN FORESTRY GRANT PROGRAM ENTITLED, "TREE INVENTORY GRANT", AS PROVIDED THROUGH PROPOSITIONS 40 AND 84 RECOMMENDATION: It is recommended that Council approve the Resolution to apply for funding from the Urban Forestry Grant Program entitled, "Tree Inventory Grant" as provided through Propositions 40 and 84. BACKGROUND: In October 2008, staff submitted a concept proposal for an Urban Forestry Inventory Grant administered by the Department of Forestry and Fire Protection. In January, the City was notified that the proposal ranked high enough to qualify for submittal of a final proposal. This resolution is a required document for the final proposal. The grant will allow the City to conduct a thorough and accurate tree inventory of the approximately 16,000 street trees and park trees that is compatible with current tree work software. The last inventory, conducted in 1985, lacks many descriptive attributes that are critical to our ongoing efforts to effectively manage the urban forest. These attributes include: GIS coordinates, current tree condition, diameter, number of stems, hardscape damage, maintenance needs, and planter width size. Completing a new inventory would help us better serve the public, become more efficient in responding to liability and public safety issues, assist City planners and public works employees as they evaluate current conditions when planning for upgrades to City infrastructure, establish benchmarks for future species evaluation, and provide information that will help us in valuing and evaluating the urban forest resource. In summary, the project would re-establish a reliable tree inventory with all of the descriptive attributes that would allow us to actively utilize best practices for years to come. ATTACHMENTS: Resolution BUDGET IMPACT The total grant request for conducting the inventory is $81,260. The grant requires a 50 percent match of funds or$40,630. Matching funds would be provided as follows: ABAG $19,987 City of Burlingame Cash Match 10,998 City of Burlingame In-kind Match(Admin. and Staff training hours) 9,645 Total $40,630 RESOLUTION NO.: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME FOR FUNDING FROM THE URBAN FORESTRY GRANT PROGRAM ENTITLED, "TREE INVENTORY GRANT", AS PROVIDED THROUGH PROPOSITIONS 40 and 84. WHEREAS, the Governor of the State of California in cooperation with the California State Legislature has enacted Propositions 40 and 84, which provide funds to the State of California and its political subdivisions for urban forestry programs; and WHEREAS, the State Department of Forestry and Fire Protection has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing application by local agencies and non-profit organizations under the program, and WHEREAS, said procedures established by the State Department of Forestry and Fire Protection require the applicant to certify by resolution the approval of application before submission of said application to the State;and WHEREAS, the applicant will enter into an agreement with the State of California to carry out an urban forestry project; NOW,THEREFORE, BE IT RESOLVED that the City of Burlingame: 1. Approved the filing of an application for"Propositions 40 and 84"grant program funds; and 2. Certifies that said applicant has or will have sufficient funds to operate and maintain the project; and, 3. Certifies that funds under the jurisdiction of the City of Burlingame are available to begin the project; and, 4. Certifies that said applicant will expend grant funds prior to March 30, 2011;and, 5. Appoints the Parks and Recreation Department as agent of the City of Burlingame to conduct all negotiations, execute and submit all documents including,but not limited to applications, agreements, amendments,payment requests, etc.,which may be necessary for the completion of the aforementioned project. I, MARY ELLEN KEARNEY, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution, number was introduced at a regular meeting of the City Council held on the 17'h day of February, 2009, and was adopted thereafter by the following roll call vote: Ayes: Noes: Absent: (Clerk)Notarized Seal: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: CITY CLERK Agenda Item # 9e Meeting BURLINGAME Date: February 17, 2009 a STAFF REPORT .�—. , SUBMITTED BY�__ APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: FEBRUARY 4, 2009 FROM: PUBLIC WORKS SUBJECT: REJECTION OF ALL BIDS AND AUTHORIZATION FOR STAFF TO RE- ADVERTISE STREET RESURFACING PROGRAM 2009 - CITY PROJECT 82020 RECOMMENDATION: It is recommended that the Council reject all bids and authorize staff to re-advertise the Street Resurfacing Program 2009 to obtain new bids. BACKGROUND: The project consists of asphalt base-failure repair, asphalt overlay and pavement reconstruction on various streets throughout the City. The bids were opened on February 3, 2009 and fourteen bids were received ranging from $1,215,359 to $1,564,323. The Engineer's cost estimate for the project is $1,553,206. HSR Inc. is the apparent low bidder. DISCUSSION: During the review of the contract proposals, staff discovered that the project specifications and special provisions were inadequate and may potentially create problems during construction. Therefore, staff recommends Council reject all bids and authorize staff to re- advertise the project after revising the project contract documents. EXHIBITS: Bid Summary Donald T. Chang, P. E. Senior Civil Engineer C: Jesus Nava, Finance Director; Mary Ellen Kearney, City Clerk SAA Public Works Directory\Staff Reports\82020 reject bids.doc CITY OF BURLINGAME BID SUMMARY 2009 STREET RESURFACING PROGRAM City Project No.82020 Engineer's Estimate HSR,Inc. MCK Services,Inc. Joseph J.Albanese,Inc. O'Grady Paving,Inc. Burlingame,CA Santa Clara,CA Concord,CA Santa Clara,CA Mountain View,CA ITEM DESCRIPTION OF ITEM ESTIMATED UNIT UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST QUANTITY SCHEDULE: FEDERAL GRANT STREET RESURFACING r51 A.C.Digout Re air 996 TON $ 115.00 $ 114,540.00 $ 104.00 $ 103,584.00 $ 150.00 $ 149,400.00 $ 126.00 $ 125,496.00 $ 170.00 $ 169,320.00 2 Concrete Removal 343 C.Y. $ 100.00 $ 34,300.00 $ 24.00 $ 8,232.00 $ 47.00 $ 16,121.00 $ 60.00 $ 20,580.00 $ 50.00 $ 17,150.00 3 A re ate Base 10 TON $ 50.00 $ 500.00 $ 94.00 $ 940.00 $ 10.00 $ 100.00 $ 100.00 $ 1,000.00 $ 200.00 $ 2,000.00 4 Levelln Course 229 TON $ 95.00 $ 21,755.00 $ 95.00 $ 21,755.00 $ 98.00 $ 22,442.00 $ 90.00 $ 20,610.00 $ 105.00 $ 24,045.00 A.C.Overlay 9,760 TON $ 95.00 $ 927,200.00 $ 90.00 $ 878,400.00 $ 84.71 $ 826,769.60 $ 90.00 $ 878,400.00 $ 87.00 $ 849,120.00 6 Cold Plane 4,297 C.Y. $ 60.00 $ 257,820.00 $ 20.00 $ 85,940.00 $ 41.40 $ 177,895.80 $ 32.00 $ 137,504.00 $ 35.00 $ 150,395.00 r117Wed e Grind 6,544 S.Y. $ 3.00 $ 19,632.00 $ 2.00 $ 13,088.00 $ 1.20 $ 7,852.80 $ 3.00 $ 19,632.00 $ 1.80 $ 11,779.20 En ineered Pavin Mat 13,088 S.Y. $ 6.00 $ 78,528.00 $ 3.00 $ 39,264.00 $ 1.97 $ 25,783.36 $ 2.25 $ 29,448.00 $ 2.20 $ 28,793.60 Pavin Fabric 3,262 S.Y. $ 1.50 $ 4,893.00 $ 2.00 $ 6,524.00 $ 2.08 $ 6,784.96 $ 2.00 $ 6,524.00 $ 2.00 $ 6,524.00 Ad ust Manholes 21 EACH $ 650.00 $ 13,650.00 $ 180.00 $ 3,780.00 $ 435.00 $ 9,135.00 $ 435.00 $ 9,135.00 $ 350.00 $ 7,350.00 Adjust Valves,Lam holes,Etc 42 EACH $ 275.00 $ 11,550.00 $ 260.00 $ 10,920.00 $ 235.00 $ 9,870.00 $ 235.00 $ 9,870.00 $ 200.00 $ 8,400.00 12 Traffic SI nal Loops 16 EACH $ 800.00 $ 12,800.00 $ 400.00 $ 6,400.00 $ 295.00 $ 4,720.00 $ 375.00 $ 6,000.00 $ 400.00 $ 6,400.00 13 Type"A"&"AY" Pavement Markers 757 EACH $ 5.00 $ 3,785.00 $ 4.00 $ 3,028.00 $ 3.00 $ 2,271.00 $ 3.00 $ 2,271.00 $ 3.00 $ 2,271.00 14 Type"D"&Blue Pavement Markers 251 EACH $ 7.50 $ 1,882.50 $ 4.00 $ 1,004.00 $ 3.50 $ 878.50 $ 4.00 $ 1,004.00 $ 3.75 $ 941.25 15 4"Solid Line--Thermoplastic 1,160 L.F. $ 2.00 $ 2,320.00 $ 0.70 $ 812.00 $ 0.60 $ 696.00 $ 1.00 $ 1,160.00 $ 0.65 $ 754.00 16 6"Solid Line--Thermoplastic 9,892 L.F. $ 2.00 $ 19,784.00 $ 1.00 $ 9,892.00 $ 0.95 $ 9,397.40 $ 1.00 $ 9,892.00 $ 1.00 $ 9,892.00 17 8"Solid Line--Thermoplastic 625 L.F. $ 2.00 $ 1,250.00 $ 1.20 $ 750.00 $ 1.15 $ 718.75 $ 1.00 $ 625.00 $ 1.20 $ 750.00 18 12"Solid Line--Thermoplastic 3,522 L.F. $ 3.00 $ 10,566.00 $ 3.00 $ 10,566.00 $ 2.25 $ 7,924.50 $ 2.50 $ 8,805.00 $ 2.30 $ 8,100.60 19 Parking Tees 15 EACH $ 50.00 $ 750.00 $ 12.00 $ 180.00 $ 10.00 $ 150.00 $ 10.00 $ 150.00 $ 11.00 $ 165.00 20 Legends&Arrows--Thermoplastic 2.820 S.F. $ 5.00 $ 14,100.00 $ 3.00 $ 8,460.00 $ 3.00 $ 8,460.00 $ 3.00 $ 8,460.00 $ 3.10 $ 8,742.00 21 Handicap Legends 8 EACH $ 200.00 $ 1,600.00 $ 230.00 $ 1,840.00 $ 225.00 $ 1,800.00 $ 225.00 $ 1,800.00 $ 250.00 $ 2,000.00 Subtotal: $ 1,553,205.50 $ 1,215,359.00 $ 1,289,170.67 $ 1,298,366.00 $ 1,314,892.65 2/3/2009 CITY OF BURLINGAME BID SUMMARY 2009 STREET RESURFACING PROGRAM City Project No.82020 C.F.Archibald Paving,Inc. Pavex Construction Top Grade Construction G.Bortolotto 8 Company,Inc. DeSilva Gates Construction Redwood City,CASan Jose,CA Foster City,CA San Carlos,CA Dublin,CA ITEM DESCRIPTION OF ITEM ESTIMATED UNIT UNIT PRICE TOTAL COST UNITPRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST OUANTI SCHEDULE:FEDERAL GRANT STREET RESURFACING 1 A.C.Di out Repair 996 TON $ 135.00 $ 134 460.00 S 126.00 $ 125 496.00 $ 143.50 S 142 926.00 $ 119.00 S 118 524.00V$ 17000 $ 169320.00 2 CODCfete Removal 343 C.Y. $ 50.00 S 17150.00 $ 86.00 E 29498.00 E 149.00 S 51107.00 E 53.53 18350.79 5 5831000 3 A re ate Base 10 TON $ 10.00 $ 10000 $ 258.00 $ 258000 E 20.00 $ 20000 $ 51.01 51010 $ 1700.00 4 Levelin Course 229 TON $ 91.00 S 20 83900 $ 104.00 $ 23 81600 8900 E 20 381.00 $ 93.04 E 21 306.16 $ 20 610.00 5 A.C.Overla 9 760 TO N $ 91.00 S 886 16000 S 8600 $ 839 36000 8900 $ 868 640.00 $ 93.04 S 908 07040 $ 829 60000 6 Cold Plane 4297 C.Y. $ 37.00 15898900 $ 4600 $ 19766200 33.50 $ 143949.50 $ 39.40 E 16930180 $ 180474.00 7 Wedge Grind 6.544 S.Y. S 1.65 10797 60 $ 2.50 $ 16 360.00 $ 2.30 E 15 051.20 $ 2.22 1$ 14 527.68 $ 3.25 1$ 21 268.00 6 lEnizineered Paving Mat 13.088 S.Y. $ 2.50 $ 32 720.00 $ 2.00 $ 26 176.00 2.00 26 176.00 $ 2.27 $ 29 709.76 $ 2.25 $ 29 448.00 9 1 Paving Fabric 3.262 S.Y. $ 1.80 5871.60 $ 2.00 $ 6524.00 2.10 $ 6850.20 E 1.71 5578.02 $ 2.00 $ 6524.00 10 Adiust Manholes 21 EACH $ 250.00 $ 5250.00 $ 435.00 $ 9135.00 435.00 $ 9135.00 E 301.00 S 6321.00 $ 45000 $ 9450.00 11 Ad ust Valves Lam holes Etc 42 EACH 150.00 $ 6,300,00 $ 235.00 $ 9,87000 $ 235.00 $ 9,87000 $ 160.00 $ 7,560.00 $ 250.00 $ 10 500.00 12 Traffic Signal Loos 16 EACH $ 300.00 $ 4.800.00 $ 295.00 $ 4.72000 $ 295.00 E 4 720.00 $ 315.65 $ 5,050.40 $ 300.00 $ 4,800,00 13 Type"A"&"AY" Pavement Markers 757 EACH $ 3.00 $ 2,271.00 $ 3.00 $ 2,27100 $ 300 E 2.271.00 $ 3.21 2.42997 $ 3.00 $ 2,271.00 14 T "D"&Blue(Pavement Markers) 251 EACH $ 3.50 $ 878.50 $ 3.50 E 878.50 E 6.00 E 1,50600 $ 3.74 938.74 $ 4.00 $ 1,004.00 15 4"Solid LIOa--Thermoplastic 1.160 L.F. $ 0.70 $ 81200 $ 0.60 $ 696.00 $ 0.55 E 638.00 $ 0.64 742.40 $ 0.60 $ 696.00 16 6"Solid Line--Thermoplastic 9.892 L.F. 1.00 $ 9,89200 $ 1.00 9,89200 $ 0.65 642980 $ 1.01 9 990.92 $ 1.00 $ 9,89200 17 8"Solid Line-The R110plastic 625 L.F. E 1.30 E 812.50 $ 1.00 $ 625.00 E 1.50 $ 937.50 $ 1.23 768.76 $ 1.20 $ 750.00 18 12"Solid Line-Thermoplastic 3.522 L.F. $ 2.50 $ a ao5.00 S 2.25 E 7.92450 $ 2.80 $ 9.861.60 $ 2.40 P.452.80 $ 2.00 $ 7,044.00 19 Parkin Tees 15 EACH 15.00 $ 225.00 S 10.00 $ 150.00 $ 30.00 E 450.00 E 10.70 160.50 $ 10.00 $ 150.00 20 Legends&Arrows-Thermoplastic 2 820 S.F. E 3.50 E 9,870,00 $ 3.00 $ 8,46000 $ 3.00 E 8,460.00 $ 3.21 9052.20 $ 3.00 $ 8,460,00 21 Handicap Legends 8 EACH s 250.00 $ 2000.00 S 225.00 $ 1800.00 E 175.00 $ 1400.00 $ 212.00 E 1696.00 S 250.00 $ 2000.00 Subtotal: S 1,321,003.20 1$ 1,323,894.00 $ 1,330,959.80 $ 1,339,052.39 $ 1374,271.00 North Bay Construction,Inc. Ghilotti Brothers,Inc. INTERSTATE Grading 8 Paving, GhiliottiConstruction Company, Granite Construction Company Inc. nc. Petaluma,CA San Rafael,CA South San Francisco,CA Santa Rosa,CA Santa Clara,CA ITEM DESCRIPTION OF ITEM ESTIMATED UNIT UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE I TOTAL COST UNIT PRICE I TOTAL COST QUANTITY SCHEDULE:FEDERAL GRANT STREET RESURFACING 1 A.C.Di out Repair 996 TON $ 129.00 $ 128,48,t00N12 $ 187 248.00 $ 195.00 S 194 220.00 $ 180.00 $ 179 280.00 $ 103.00 $ 102 588.00 2 Concrete Removal 343 C.Y. E 125.00 $ 42 875.00 41 160.00 10.00 $ 3 430.00 $ 160.00 54 88000 S 147.00 S 50421.00 3 A re ate Base 10 TON 5500 $ 55000 $ 50000 10000 $ 1 000.00 $ 40.00 400.00 $ 100.00 $ 1 000.00 4 Levelin Course 229 TON 9400 $ 2152600 $ 19694.00 110A0 S 25190.00 $ 93.00 $ 21297900 94.00 $ 21526.00 5 A.C.Overla 9 760 TON S 87.00 $ 849 12000 $ 839 36000 92000 897 920.00 $ 91.00 $ 888160.00 94.00 $ 917 440.00 Cold Plane 4297 C.Y. $ 5400 $ 23203800 $ 19766200 53.00 227741.00 $ 55.00 $ 236335.00 S 87.Dg 373839.00 7 Wed eGrind 5544 S.Y. $ 1.75 11452.GO $ 19634.00 2.25 14724.00 S 1960 E 10470.40 1.70 11124.80 8 Engineered Paving Mat 13.088 S.Y. $ 2.25 S 29 446.00 S 2.20 $ 28,793 60 2.10 27 484.80 $ 2.00 26176.00 $ 1.97 $ 25.781 9 PavingFabric 3.262 S.Y. $ 2.50 8155.00 $ 2.15 $ 7 013.30 2.20 $ 7,176.40 $ 2.00 6,52400 2.08 $ 6,78496 10 Adjust Manholes 21 EACH 400.00 8400.00 $ 450.00 $ 9450.00 375.00 7875.00 400.00 8400.00 $ 300.00 6300.00 11 Ad ust Valves Lam holes Etc 42 EACH 350.00 14 700.Do $ 250.00 $ 10,500r00 S n5.00 $ 9,45000 $ 300.00 12600.00 $ 250.00 $ 10 500.00 12 Traffic Signal Loops 16 EACH E 375.00 E 6 000.00 $ 295.00 $ 4,72000 $ 300.00 $ 4,800.00 $ 375.00 6000.00 $ 295.00 $ 4,72000 13 Type"A"&"AY" Pavement Markers 7s7 EACH $ 4.00 $ 3,02800 $ 3.00 2.27100 $ 3.00 S 2271,00 $ 2.00 1.51400 3.00 $ 2.271 00 14 Type"D"8 Blue Pavement Markers 251 EACH S 5.00 $ 1 255.DO $ 6.00 $ 1506.00 E 6.00 E 1506.00 $ 3.50 878.50 S 3.50 E 078.50 15 4"Solid Line-Thermoplastic 1,160 L.F. $ 1.30 $ 1,50800 $ 0.55 $ 638.00 $ 0.55 $ 638.00 $ 0.30 348.00 OSS $ 696.00 16 6"Solid Line-Thermoplastic 9,892 L.F. $ 1.25 $ 12 365.00 $ 0.65 $ 6,42980 $ 0.65 6,42980 $ 0.35 3,462920 $ 0.95 $ 9,397.40 17 8"Solid Line--Thermoplastic 625 L.F. S 1.00 E 625.00 $ 1.50 937.50 $ 1.50 $ 937.50 $ 0.50 312.50 1,15 $ 718.75 18 12"Solid Line-Thermoplastic 3,522 L.F. S 2.00 S 7,W.00 $ 2.80 9,86160 $ 2.80 $ 9,86160 $ 2.00 7.044.00 $ 2.25 $ 7,92450 19 Parkin Tees 15 EACH E 6.00 $ 90.00 $ 30.00 450.00 $ 30.00 $ 450.00 $ 5.00 $ 75.00 $ 10.00 $ 150.00 20 Legends&Arrows--Thermoplastic 2.820 S.F. s 3.50 $ 9 870.00 $ 3.00 $ 8,460,00 3.00 E 8 460.00 $ 3.50 S 28702 S 3.00 $ 8,460.00 21 Handicap Le ends a EACH $ 160.00 E 1 440.00 $ 175.00 $ 1 400.00 175.00 $ 1 400.00 $ 160.00 E 1 440.00 E 225 00 E 1 800.00 Subtotal: $ 1,389,973.00 $ 1,397,686.80 f 1,452,965.10 S 1.475.466.60 $ 1,564,32327 2/3/2009 Agenda Item Accounts Payable Meeting DateIE'4'�,z.� $3,291,069.87 Ck, No. 37414- 38080 RECOMMENDED FOR PAYMENT APPROVED FOR PAYMENT Payroll for January 2009 $2,416,235.49 Ck. No. 173457- 173679 INCLUDES ELECTRONIC FUNDS TRANSFERS PERS HEALTH PERS RETIREMENT FEDERAL 941 TAX STATE DISABILITY TAX STATE INCOME TAX PERS&ICMA DEFERRED COMP SECTION 125 DEDUCTION S:\FINEXCEL\MISCELLANEOUS\COUNCILCKS.XLS CITY OF BURLINGAME 02-06-2009 W A R R A N T R E G I S T E R PAGE 11 FUND RECAP 08-09 NAME FUND AMOUNT GENERAL FUND 101 99, 871 .88 CENTRAL COUNTY FIRE 201 2 , 861 .89 CAPITAL IMPROVEMENTS FUND 320 95 , 725 . 23 WATER CAPITAL PROJECT FUND 326 37, 678. 02 SEWER CAPITAL PROJECT FUND 327 373,939.45 WATER FUND 526 9, 230 . 15 SEWER FUND 527 48,328.34 PARKING ENTERPRISE FUND 530 907.73 SELF INSURANCE FUND 618 14 ,815 . 22 FACILITIES SERVICES FUND 619 245 .81 EQUIPMENT SERVICES FUND 620 5 , 123 .63 INFORMATION SERVICES FUND 621 795 . 57 FIRE MECHANIC SERVICES FUND 625 712 . 13 OTHER LOCAL GRANTS/DONATIONS 730 67. 50 TRUST AND AGENCY FUND 731 131 , 012 . 71 STATE GRANTS FUND 734 2, 048 . 29 BURLINGAME TRAIN SHUTTLE PROGRAM 736 1 ,914 .38 UTILITY REVOLVING FUND 896 917.41 DEBT SERVICE FUND 930 4, 290 . 00 TOTAL FOR APPROVAL $830, 485 .34 HONORABLE MAYOR AND CITY COUNCIL : THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 11 INCLUSIVE , AND/OR CLAIMS NUMBERED FROM 37960 THROUGH 38080 INCLUSIVE , TOTALING_ IN THE AMOUNT OF $830 ,485 .34, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS , AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON . RESPECTFULLY SUBMITTED , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./ . . . / . . . FINANCE DIRECTOR DATE APPROVED FOR PAYMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . / - . . / . . . COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 02/06/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 38078 CHRIS DUNNING 29276 1,090.00 MISCELLANEOUS 800.00 101 22525 MISCELLANEOUS 290.00 101 36630 38079 QUALITY W CONSTRUCTION 29277 100.70 MISCELLANEOUS 100.70 101 31510 38080 CLARK GUINAN 29278 485.00 MISCELLANEOUS 485.00 101 64350 031 TOTAL $830,485.34 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 02/06/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 38062 ANDREA SALCEDO 29260 66.00 MISCELLANEOUS 66.00 101 36330 000 1646 38063 METTE NIELSEN 29261 88.00 MISCELLANEOUS 88.00 101 36330 000 1646 38064 LISA HAMMITT 29262 44.00 MISCELLANEOUS 44.00 101 36330 000 1647 38065 KATHY BAUMGARTEN 29263 170.00 MISCELLANEOUS 170.00 101 36330 000 1784 38066 DEANNA SANCHEZ 29264 100.00 MISCELLANEOUS 100.00 101 22593 38067 CHRISTI JOHNSON 29265 300.00 MISCELLANEOUS 300.00 101 22593 38068 WENDY GRANADOS 29266 298.00 MISCELLANEOUS 298.00 101 36330 000 1370 38069 JOHN QUILICI 29267 29.00 MISCELLANEOUS 29.00 101 36330 000 1645 38070 REBECCA PETERS 29268 61.00 MISCELLANEOUS 61.00 101 36330 000 1660 38071 ED WOOD 29269 2,245.73 TRAINING EXPENSE 2,245.73 101 64420 262 38072 LACI DAVIS 29270 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 38073 BOE ARCHITECTS INC 29271 2,805.00 MISCELLANEOUS 2,005.00 101 36630 MISCELLANEOUS 800.00 101 22525 38074 NCBPA 29272 20.00 DUES & SUBSCRIPTIONS 20.00 526 69020 240 38075 PENINSULA TRAFFIC CONGESTION REL 29273 1,914.38 MISC. SUPPLIES 1,914.38 736 64571 120 38076 CAROLE RICHBOURG 29274 100.00 MISCELLANEOUS 100.00 101 30720 38077 NAPA SOLANO ICC 29275 420.00 TRAINING EXPENSE 420.00 101 65300 260 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 02/06/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 38046 ORLA GALLAGHER 28767 1,250.00 MISCELLANEOUS 450.00 101 36630 MISCELLANEOUS 800.00 101 22525 38047 RETURN TO WORK SERVICES 28806 989.50 PROFESSIONAL & SPECIALIZED S 989.50 101 64420 210 38048 WILLDAN FINANCIAL SERVICES 28824 1,390.80 PROFESSIONAL & SPECIALIZED S 1,390.80 320 82210 210 38049 JAKE & VICTORIA CACCIATO 28896 88.00 MISCELLANEOUS 88.00 101 36330 000 1646 38050 COLIN FISHER 28920 55.00 MISCELLANEOUS 55.00 101 36330 000 1331 38051 KELLY M. KOCKOS 28923 55.00 MISCELLANEOUS 55.00 101 36330 000 1331 38052 MUNICIPAL AUDITING SERVICES 28938 5,005.32 BUSINESS LICENSE REFUND 5,005.32 101 22503 38053 SHARON LACROSSE 28985 45.00 MISCELLANEOUS 45.00 101 36330 000 1645 38054 FLYING COLORS USA LLC 29048 8,858.45 PROFESSIONAL & SPECIALIZED S 8,858.45 320 82210 210 38055 BRISTOL INC 29252 386.37 MISC. SUPPLIES 386.37 526 69020 120 38056 ROGER BLAKE 29254 112.00 MISCELLANEOUS 112.00 101 36330 000 1644 38057 CHLOE ANNE ALVA MOORE 29255 112.00 MISCELLANEOUS 112.00 101 36330 000 1644 38058 SHANNON F. GRASSIS 29256 112.00 MISCELLANEOUS 112.00 101 36330 000 1644 38059 NICOLE MARTIN 29257 112.00 MISCELLANEOUS 112.00 101 36330 000 1644 38060 MARILYN MARTINEZ 29258 133.00 MISCELLANEOUS 133.00 101 36330 000 1644 38061 SONCIE CANTONE 29259 133.00 MISCELLANEOUS 133.00 101 36330 000 1644 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 02/06/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 38033 AT&T MOBILITY 27725 109.90 COMMUNICATIONS 109.90 201 65200 160 38034 AT&T MOBILITY 27744 65.24 COMMUNICATIONS 65.24 101 65100 160 38035 AT&T MOBILITY 27760 917.41 UTILITY EXPENSE 917.41 896 20281 38036 AD BRAKES 27766 521.93 FIRE APPARATUS MAINT. 521.93 625 65213 203 38037 A+ SPANISH ACADEMY 27960 15.00 CONTRACTUAL SERVICES 15.00 101 68010 220 1349 38038 ADVANCED INFRASTRUCTURE TECHNOLO 28004 27,597.05 MISC. SUPPLIES 1,405.99 527 66520 120 CAPITAL EQUIPMENT 26,191.06 527 66520 800 38039 PEGGY SHOMAKER 28084 325.00 TRAINING EXPENSE 325.00 201 65,200 260 38040 AMY PELMAN 28125 1,051.26 LIBRARY EXPENSES 1,051.26 731 22531 38041 URBAN FUTURES INC 28235 13,650.00 OTHER DEBT EXPENSES 3,705.00 526 69020 764 OTHER DEBT EXPENSES 3,705.00 527 66520 764 OTHER DEBT EXPENSES 1,950.00 527 66530 764 OTHER DEBT EXPENSES 1,365.00 930 66860 764 OTHER DEBT EXPENSES 975.00 930 66840 764 OTHER DEBT EXPENSES 1,950.00 930 66850 764 38042 CREATIVE EYE 28454 355.65 TRAINING EXPENSE 355.65 527 66520 260 38043 U.S. HEALTHWORKS MEDICAL GROUP 28499 193.62 PERSONNEL EXAMINATIONS 193.62 101 64420 121 38044 JENNY NGO 28548 1,250.00 MISCELLANEOUS 450.00 101 36630 MISCELLANEOUS 800.00 101 22525 38045 JOINT VENTURE SILICON VALLEY NET 28633 125.00 TRAINING EXPENSE 125.00 101 65300 260 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 02/06/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 38018 RICHARD HOLTZ 26208 167.19 TRAINING EXPENSE 167.19 101 64420 262 38019 VISION INTERNET PROVIDERS INC 26294 567.50 COMMUNICATIONS 567.50 621 64450 160 38020 CEMEX 26506 162.74 MISC. SUPPLIES 162.74 101 66210 120 38021 VICTORIA BERGER 26510 163.00 MISCELLANEOUS 75.00 101 36330 000 1644 MISCELLANEOUS 88.00 101 36330 000 1646 38022 EDWARD R BACON CO 26515 280.75 SUPPLIES 280.75 620 15000 38023 R.A. METAL PRODUCTS, INC 26527 2,665.12 MISC. SUPPLIES 2,665.12 526 69020 120 38024 ICC PENINSULA CHAPTER 26732 240.00 TRAINING EXPENSE 240.00 101 65300 260 38025 ROCKY POINT LLC 26733 818.14 MISC. SUPPLIES 818.14 530 65400 120 38026 SKYLINE BUSINESS PRODUCTS 26825 300.86 OFFICE EXPENSE 80.51 101 64150 110 OFFICE EXPENSE 39.49 101 64100 110 OFFICE EXPENSE 41.22 526 69020 110 MISC. SUPPLIES 139.64 527 66520 120 38027 COUNTY OF SAN MATEO 27057 800.00 TRAINING EXPENSE 800.00 101 64420 262 38028 INTERSTATE BATTERY SYSTEM OF SAN 27283 119.42 MISC. SUPPLIES 119.42 101 66210 120 38029 RUBINA MIRZA 27610 125.00 TRAINING EXPENSE 125.00 101 64420 262 38030 AT&T MOBILITY 27714 65.80 COMMUNICATIONS 65.80 101 64150 160 38031 AT&T MOBILITY 27717 257.70 COMMUNICATIONS 257.70 101 66100 160 38032 AT&T MOBILITY 27722 42.19 COMMUNICATIONS 42.19 530 65400 160 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 02/06/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 38003 AT&T 23661 48.07 COMMUNICATIONS 48.07 621 64450 160 38004 BANK OF AMERICA 23711 1,077.39 MISCELLANEOUS 1,077.39 101 32100 38005 SOUTH SAN FRANCISCO TIRE SERVICE 23950 349.54 SUPPLIES 349.54 620 15000 38006 SAN MATEO COUNTY EAC 23967 75.00 TRAINING EXPENSE 75.00 101 64420 260 38007 K.J. WOODS CONSTRUCTION INC 24058 372,370.95 MISCELLANEOUS -41,374.55 327 20005 CONTRACTUAL SERVICES 413,745.50 327 81800 220 38008 C.F. ARCHIBALD 24094 75,633.45 MISCELLANEOUS -8,403.72 320 20005 CONTRACTUAL SERVICES 84,037.17 320 81580 220 38009 ATLAS AUTO GLASS 24319 423.23 FIRE APPARATUS MAINT. 423.23 201 65200 203 38010 JACK'S AUTO TOP AND UPHOLSTERY 24505 44.00 FIRE APPARATUS MAINT. 44.00 201 65200 203 38011 IMEDD INCORPORATED 24550 186.73 PERSONNEL EXAMINATIONS 186.73 101 64420 121 38012 KENNEDY/JENKS CONSULTANTS 24570 1,062.19 PROFESSIONAL & SPECIALIZED S 1,062.19 326 81180 210 38013 HUBS SYSTEMS DBA DATA 911 24689 1,786.16 CAPITAL EQUIPMENT 1,786.16 620 66700 800 38014 DAN FLERES 24703 150.00 CONTRACTUAL SERVICES 150.00 101 68010 220 1780 38015 SESAC 25179 536.00 CONTRACTUAL SERVICES 536.00 101 68010 220 1212 38016 OFFICE DEPOT 25224 115.71 OFFICE EXPENSE 115.71 101 65100 110 38017 SPENCON CONSTRUCTION INC. 25490 7,684.53 PROFESSIONAL & SPECIALIZED S 2,075.23 320 81770 210 PROFESSIONAL & SPECIALIZED S 5,609.30 320 82200 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 02/06/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37990 DELL MARKETING L.P. 20900 4,289.33 TRAINING EXPENSE 2,241.04 620 66700 260 MISC. SUPPLIES 2,048.29 734 65195 120 37991 LAIDLAW TRANSIT SERVICES, INC. 21578 2,417.39 CONTRACTUAL SERVICES 2,417.39 101 68010 220 1370 37992 DU-ALL SAFETY 21613 475.00 PROFESSIONAL & SPECIALIZED S 475.00 101 64420 210 37993 IEDA 21981 3,046.28 PROFESSIONAL & SPECIALIZED S 3,046.28 101 64420 210 37994 ROBERT BOLL 22023 688.58 TRAINING EXPENSE 688.58 101 65100 260 37995 TECHNOLOGY,ENGINEERING & CONSTRU 22435 466.14 BLDG. & GROUNDS MAINT. 466.14 620 66700 190 37996 TURF STAR 22682 183.44 EQUIPMENT MAINT. 183.44 101 68020 200 2200 37997 MELISSA DATA CORP 22699 972.89 OFFICE EXPENSE 972.89 101 64250 110 37998 JONES AND MAYER 22818 18.00 PROFESSIONAL & SPECIALIZED S 18.00 101 64350 210 37999 ATHENS ADMINISTRATORS 22851 9,758.00 CLAIMS ADJUSTING SERVICES 9,758.00 618 64520 225 38000 OFFICE MAX 23306 340.34 OFFICE EXPENSE 24.34 101 64.250 110 OFFICE EXPENSE 34.07 101 68010 110 1101 OFFICE EXPENSE 142.07 101 64400 110 OFFICE EXPENSE 56.98 101 66100 110 OFFICE EXPENSE 35.48 101 68010 110 1101 OFFICE EXPENSE 47.40 530 65400 110 38001 DATASAFE 23410 247.54 OFFICE EXPENSE 88.55 101 66100 110 OFFICE EXPENSE 98.20 101 64420 110 OFFICE EXPENSE 60.79 101 64150 110 38002 ERLER AND KALINOWSKI,INC. 23531 36,615.83 PROFESSIONAL & SPECIALIZED S 36,615.83 326 82300 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 02/06/09 NUMBER NAME VENDOR DETAIL ACCOUNT, AMOUNT Denotes Hand Written Checks 37977 MUNICIPAL MAINTENANCE 16629 657.68 MISC. SUPPLIES 657.68 527 66520 120 37978 OTTO MILLER 17129 17,450.00 MISCELLANEOUS 8,250.00 101 31510 MISCELLANEOUS 9,200.00 101 22546 37979 SHERWIN-WILLIAMS 17224 29.77 MISC. SUPPLIES 29.77 619 64460 120 5130 37980 METRO MOBILE COMMUNICATIONS 17402 449.00 FIRE APPARATUS MAINT. 300.00 201 65200 203 RADIO MAINT. 149.00 201 65200 205 37981 CENTRAL BUSINESS EQUIPMENT 18011 125.03 EQUIPMENT MAINT. 125.03 101 65100 200 37982 CALIFORNIA CHAMBER OF COMMERCE 18893 314.16 PUBLICATIONS & ADVERTISING 314.16 101 64420 150 37983 ACCESS UNIFORMS & EMBROIDERY 18990 529.60 UNIFORMS AND EQUIPMENT 43.30 101 66210 140 UNIFORMS AND EQUIPMENT 486.30 527 66520 140 . 37984 GOETZ BROTHERS 19045 201.45 MISC. SUPPLIES 138.56 101 68010 120 1780 MISC. SUPPLIES 62.89 101 68.010 120 1781 37985 PRIORITY 1 19239 190.20 FIRE APPARATUS MAINT. 190.20 625 65213 203 37986 BURTON'S FIRE, INC. 19366 258.12 FIRE APPARATUS MAINT. 258.12 201 65200 203 37987 PENINSULA CORRIDOR JOINT 20060 4,380.00 RENTS & LEASES 2,190.00 526 69020 180 RENTS & LEASES 2,190.00 527 66520 180 37988 OFFICER JEFF DOWNS 20209 568.41 TRAINING EXPENSE 568.41 101 65100 260 37989 BURLINGAME LIB. FOUNDATION 20561 2,109.79 MISCELLANEOUS 2,109.79 731 22551 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 02/06/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37971 BURLINGAME REC. DEPT./PETTY CASH 03910 1,451.77 MISC. SUPPLIES 188.03 101 68010 120 1101 MISC. SUPPLIES 132.27 101 68010 120 1330 MISC. SUPPLIES 4.00 101 68020 120 2200 MISC. SUPPLIES 30.98 101 68010 120 1520 MISC. SUPPLIES 4.00 101 68020 120 2300 MISC. SUPPLIES 96.96 101 68010 120 1521 MISC. SUPPLIES 30.37 101 68020 120 2100 CONTRACTUAL SERVICES 340.00 101 68010 220 1212 CONTRACTUAL SERVICES 288.00 101 68010 220 1644 CONTRACTUAL SERVICES 251.66 101 68010 220 1349 DUES & SUBSCRIPTIONS 10.00 101 68020 240 2100 TRAVEL & MEETINGS 8.00 101 68020 250 2300 MISC. SUPPLIES 67.50 730 69583 120 37972 TESTING ENGINEERS, INC. 09270 3,726.50 PROFESSIONAL & SPECIALIZED S 2,158.00 320 81580 210 PROFESSIONAL & SPECIALIZED S 1,568.50 327 81800 210 37973 ABAG - LIABILITY 09518 5,057.22 PROFESSIONAL & SPECIALIZED S 5,057.22 618 64520 210 37974 WFCB OSH COMMERCIAL SERVICES 09670 1,719.44 MISC. SUPPLIES 364.69 101 68020 120 2200 SMALL TOOLS 332.81 101 68020 130 2200 BLDG. & GROUNDS MAINT. 30.57 101 68020 190 2200 MISCELLANEOUS 128.61 101 68020 192 2200 SIDEWALK REPAIR EXPENSE 49.53 101 66210 219 TRAFFIC CONTROL MATERIALS 129.39 101 66210 222 MISC. SUPPLIES 222.44 526 69020 120 MISC. SUPPLIES 108.27 527 66520 120 SMALL TOOLS 137.09 527 66520 130 MISC. SUPPLIES 40.55 619 64460 120 5150 MISC. SUPPLIES 20.72 619 64460 120 5120 MISC. SUPPLIES 43.49 619 64460 120 5240 MISC. SUPPLIES 111.28 619 64460 120 37975 CHIEF DON DORNELL 11568 904.72 OFFICE EXPENSE 21.00 201 65200 110 MISC. SUPPLIES 12.97 201 65200 111 MISC. SUPPLIES 22.00 201 65200 120 COMMUNICATIONS 10.81 201 65200 160 DUES & SUBSCRIPTIONS 122.00 201 65200 240 TRAVEL & MEETINGS 60.00 201 65200 250 TRAINING EXPENSE 655.94 201 65200 260 37976 ALL CITY MANAGEMENT 15595 3,842.80 CONTRACTUAL SERVICES 3,842.80 101 65100 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 02/06/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 37960 BURLINGAME AUTO SUPPLY 01507 115.39 EQUIPMENT MAINT. 26.29 101 68020 200 2200 GAS, OIL & GREASE 89.10 201 65200 201 37961 BURLINGAME CHAMBER OF COMMERCE 01637 2,514.92 CONTRACTUAL SERVICES 2,514.92 101 64560 220 37962 L. N. CURTIS & SONS 02027 25.98 FIRE APPARATUS MAINT. 25.98 201 65200 203 37963 VEOLIA WATER 02110 11,001.66 BLDG. & GROUNDS MAINT. 8,664.13 527 66530 190 CAPITAL EQUIPMENT 2,337.53 527 66530 800 37964 EWING IRRIGATION PRODUCTS 02157 1,760.91 MISCELLANEOUS 1,760.91 101 68020 192 2200 37965 W.W. GRAINGER, INC. 02248 232.84 SMALL TOOLS 232.84 201 65200 130 37966 GRANITE ROCK COMPANY 02261 1,886.15 STREET RESURFACING EXPENSE 1,886.15 101 66210 226 37967 P. G. & E. 03054 18,685.27 GAS & ELECTRIC 18,685.27 101 66100 170 37968 SAN MATEO COUNTY CONVENTION & 03431 127,851.66 MISCELLANEOUS 127,851.66 731 22587 37969 TIMBERLINE TREE SERVICE, INC. 03760 18,476.47 CONTRACTUAL SERVICES 18,476.47 101 68020 220 2300 37970 U S POSTAL SERVICE 03821 180.00 OFFICE EXPENSE 180.00 621 64450 110 CITY OF BURLINGAME 01-29-2009 W A R R A N T R E G I S T E R PAGE 10 FUND RECAP 08-09 NAME FUND AMOUNT GENERAL FUND 101 46,735.14 PAYROLL REVOLVING FUND 130 11,464.96 CENTRAL COUNTY FIRE 201 76,681.87 WATER CAPITAL PROJECT FUND 326 64,848.53 SEWER CAPITAL PROJECT FUND 327 109,128.60 WATER FUND 526 2,333.85 SEWER FUND 527 48,100.14 SOLID WASTE FUND 528 2,344.75 PARKING ENTERPRISE FUND 530 4,100.60 FACILITIES SERVICES FUND 619 24,222.08 EQUIPMENT SERVICES FUND 620 2,112.69 INFORMATION SERVICES FUND 621 938.83 OTHER LOCAL GRANTS/DONATIONS 730 4,308.17 TRUST AND AGENCY FUND 731 1,341.60 UTILITY REVOLVING FUND 896 63,776.97 TOTAL FOR APPROVAL $462,438.78 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 10 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 37856 THROUGH 37959 INCLUSIVE,TOTALING IN THE AMOUNT OF $462,438.78, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE r 1 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 01/29/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 37945 LIZ LOPEZ 29237 16.00 MISCELLANEOUS 16.00 101 36330 000 1661 37946 LISA SMITH 29238 180.00 MISCELLANEOUS 180.00 101 36330 000 1422 37947 MARY ANNE RUCKERT 29239 300.00 MISCELLANEOUS 300.00 101 22593 37948 SOPHIA CHANG 29240 300.00 MISCELLANEOUS 300.00 101 22593 37949 TAMI DEWITT 29241 98.00 MISCELLANEOUS 98.00 101 36330 000 1646 37950 ROBERT ANDERSON 29242 375.00 MISCELLANEOUS 325.50 101 36330 000 1330 MISCELLANEOUS 49.50 101 36330 000 1762 37951 TRACY STETTNER 29243 162.00 MISCELLANEOUS 162.00 101 36330 000 1331 37952 KIMARIE P. MATTHEWS 29244 276.00 MISCELLANEOUS 276.00 101 36330 000 1331 37953 TYLER AQUINALDO 29245 165.00 MISCELLANEOUS 165.00 101 36330 000 1349 37954 KWAN JONG KIM 29246 88.00 MISCELLANEOUS 88.00 101 36330 000 1646 37955 TANA W. VAUGHN 29247 - 40.00 MISCELLANEOUS 40.00 101 36330 000 1373 37956 DAVID HARRIS 29248 100.00 MISCELLANEOUS 100.00 101 22593 37957 KATHY STOREY 29249 100.00 MISCELLANEOUS 100.00 101 22593 37958 FREDERICK CROCKER 29250 300.00 DEPOSIT REFUNDS 300.00 101 22520 37959 KITAMI 29251 3,750.00 MISCELLANEOUS 3,750.00 101 22546 TOTAL 4462,438.78 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 01/29/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37933 STANDARD INSURANCE COMPANY 28021 3,303.94 EMPLOYEE BENEFITS 3,303.94 130 20021 37934 CSMFO ANNUAL CONFERENCE 28138 405.00 TRAVEL & MEETINGS 405.00 101 64250 250 37935 CLEAN HARBORS ENVIRONMENTAL SERV 28251 169.34 MISC. SUPPLIES 169.34 620 66700 120 37936 CREATIVE EYE 28454 231.65 TRAVEL & MEETINGS 231.65 201 65200 250 37937 MR/MRS BAUER 28770 30.00 MISCELLANEOUS 30.00 101 36330 000 1373 37938 PROVEN MANAGEMENT INC 28812 58,091.38 MISCELLANEOUS -6,454.62 326 20005 CONTRACTUAL SERVICES 64,546.00 326 80910 220 37939 GMPCS PERSONAL COMMUNICATIONS IN 28941 4.95 MISC. SUPPLIES 4.95 201 65500 120 37940 GANTRY CONSTRUCTION 29144 109,128.60 PROFESSIONAL & SPECIALIZED S 109,128.60 327 81360 210 37941 PACIFIC MAINTENANCE COMPANY 29145 - 13,201.79 CONTRACTUAL SERVICES 1,284.70 619 64460 220 CONTRACTUAL SERVICES 1,229.60 619 64460 220 5130 CONTRACTUAL SERVICES 450.02 619 64460 220 5210 CONTRACTUAL SERVICES 380.02 619 64460 220 5170 CONTRACTUAL SERVICES 267.02 619 64460 220 5121 CONTRACTUAL SERVICES 1,858.08 619 64460 220 5110 CONTRACTUAL SERVICES 1,792.07 619 64460 220 5190 CONTRACTUAL SERVICES 3,681.14 619 64460 220 5180 CONTRACTUAL SERVICES 135.01 619 64460 220 5230 CONTRACTUAL SERVICES 752.05 619 64460 220 5240 CONTRACTUAL SERVICES 1,372.08 619 64460 220 5120 37942 EMERSON NETWORK POWER 29161 4,308.00 PROFESSIONAL & SPECIALIZED S 4,308.00 619 64460 210 37943 MARK MAllA 29212 325.00 TRAINING EXPENSE 325.00 201 65200 260 37944 XAVIER JUDE 29236 60.00 MISCELLANEOUS 60.00 101 36330 000 1762 • I. SC. SUPPLIES 125.91 730 69533 . MISC. SUPPLIES 196.36 730 69583 120 MISC. SUPPLIES 28.77 730 69533 120 CONTRACTUAL SERVICES 2,745.00 730 69533 220 MISCELLANEOUS 1,065.60 731 22558 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 01/29/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37932 U.S. BANK CORPORATE PAYMENT SYST 27931 18,669.84 OFFICE EXPENSE 274.11 101 65100 110 OFFICE EXPENSE 24.43 101 64420 110 OFFICE EXPENSE 57.07 101 68010 110 1101 OFFICE EXPENSE 326.61 101 67500 110 OFFICE EXPENSE 97.39 101 68010 110 1100 OFFICE EXPENSE 97.38 101 68020 110 2100 MISC. SUPPLIES 43.61 101 69537 120 MISC. SUPPLIES 70.63 101 65100 120 MISC. SUPPLIES 41.62 101 68010 120 1780 MISC. SUPPLIES 75.02 101 69537 120 MISC. SUPPLIES 875.97 101 68010 120 1521 MISC. SUPPLIES 54.09 101 68020 120 2200 MISC. SUPPLIES 14.58 101 68010 120 1520 MISC. SUPPLIES 142.03 101 68010 120 1330 MISC. SUPPLIES 46.52 101 68010 120 1891 MISC. SUPPLIES 62.49 101 64100 120 MISC. SUPPLIES 571.65 101 67500 120 MISC. SUPPLIES 27.96 101 68010 120 1373 MISC. SUPPLIES 32.99 101 68010 120 1114 MISC. SUPPLIES 61.61 101 68010 120 1370 MISC. SUPPLIES 196.15 101 68010 120 1373 MISC. SUPPLIES 1,925.55 101 68010 120 1781 MISC. SUPPLIES 37.62 101 68010 120 1330 LIBRARY--BOOKS AND MAPS 50.44 101 67500 129 SMALL TOOLS 224.08 101 68020 130 2200 BLDG. & GROUNDS MAINT. 244.60 101 68020 190 2200 EQUIPMENT MAINT. 996.75 101 65100 200 GAS, OIL & GREASE 509.70 101 65100 201 MISCELLANEOUS 343.00 101 67500 235 DUES & SUBSCRIPTIONS 120.00 101 65100 240 DUES & SUBSCRIPTIONS 92.00 101 64150 240 DUES & SUBSCRIPTIONS 165.00 101 67500 240 DUES & SUBSCRIPTIONS 19.95 101 64150 240 DUES & SUBSCRIPTIONS 130.00 101 67500 240 TRAVEL & MEETINGS 199.00 101 64150 250 TRAVEL & MEETINGS 137.40 101 65100 250 TRAVEL & MEETINGS 64.10 101 64:100 250 TRAVEL & MEETINGS 26.19 101 64150 250 TRAVEL & MEETINGS 59.65 101 69537 250 TRAVEL & MEETINGS 323.73 101 64250 250 TRAVEL & MEETINGS 1,070.00 101 68020 250 2100 TRAINING EXPENSE 164.89 101 67500 260 TRAINING EXPENSE 2,757.43 101 64420 262 TRAINING EXPENSE 361.00 526 69020 260 OFFICE EXPENSE 71.30 527 66520 110 MISC. SUPPLIES 18.39 527 66520 120 COMMUNICATIONS 200.23 527 66520 160 TRAINING EXPENSE 183.55 527 665.20 260 MISCELLANEOUS 574.99 530 3.1310 PROFESSIONAL & SPECIALIZED S 169.00 620 66700 210 nFFICE EXPENSE 74.75 621 64450 110 r CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 01/29/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT * Denotes Hand Written Checks 37919 CALIFORNIA SUPPLY NORTH, INC. 26716 605.83 BLDG. & GROUNDS MAINT. 605.83 101 67500 190 37920 ROCKY POINT LLC 26733 573.15 MISC. SUPPLIES 573.15 530 65400 120 37921 CALBO 26933 215.00 DUES & SUBSCRIPTIONS 215.00 101 65300 240 37922 AT&T LONG DISTANCE 26977 113.80 UTILITY EXPENSE 113.80 896 20281 37923 SAN FRANCISCO FENCERS CLUB 27032 73.60 CONTRACTUAL SERVICES 73.60 101 68010 220 1762 37924 CHABOT TELECOM SOLUTIONS 27085 675.00 COMMUNICATIONS 675.00 101 67500 160 37925 INTERNATIONAL CODE COUNCIL 27152 75.00 DUES & SUBSCRIPTIONS 75.00 101 65300 240 37926 PRECISE PRODUCTIONS 27443 225.00 CONTRACTUAL SERVICES 225.00 730 69533 220 37927 AT&T MOBILITY 27559 - 148.54 COMMUNICATIONS 148.54 101 67500 160 37928 LOOMIS 27594 2,627.46 BANKING SERVICE FEES 500.00 101 64250 120 MISC. SUPPLIES 2,127.46 530 65400 120 37929 AT&T MOBILITY 27715 79.25 COMMUNICATIONS 79.25 101 65300 160 37930 BOBBI WILLIAMS 27793 100.00 MISCELLANEOUS 100.00 101 22593 37931 PRE PAID LEGAL SERVICES INC 27801 67.75 MISCELLANEOUS 67.75 130 21019 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 01/29/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 37904 C.L.E.A. 24523 526.50 MISCELLANEOUS 351.00 130 20026 MISCELLANEOUS 175.50 130 20027 37905 STANDARD INSURANCE CO. RB 24525 1,103.40 MISCELLANEOUS 1,103.40 130 20025 37906 TEAMSTERS #856 24526 525.00 UNION DUES 525.00 130 21091 37907 TEAMSTERS UNION LOCAL 856 24528 320.60 MISCELLANEOUS 320.60 130 21092 37908 UNIQUE MANAGEMENT SERVICES, INC. 24602 223.75 MISCELLANEOUS 223.75 101 36320 37909 DAN FLERES 24703 100.00 CONTRACTUAL SERVICES 100.00 101 68010 220 1780 37910 AETNA 24760 3,958.27 EMPLOYEE BENEFITS 3,958.27 130 20022 37911 SOPHIE OBERSTEIN 25112 100.00 MISCELLANEOUS 100.00 101 22593 37912 JOE CYR 25213 308.23 COMMUNICATIONS 308.23 101 65300 160 37913 OFFICE DEPOT 25224 330.84 OFFICE EXPENSE 178.26 201 65200 110 TRAINING EXPENSE 152.58 201 65200 260 37914 OFFICE DEPOT 25487 84.63 OFFICE EXPENSE 84.63 101 67500 110 37915 CINTAS FIRST AID & SAFETY 25729 98.67 TRAINING EXPENSE 98.67 101 66210 260 37916 MARTIN DILLON 25851 742.00 MISCELLANEOUS 742.00 130 20016 37917 USPS-HASLER 26134 5,000.00 MISCELLANEOUS 5,000.00 101 15500 37918 BCM SERVICE & ENGINEERING 26614 1,434.43 MISCELLANEOUS 1,434.43 101 31510 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 01/29/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37893 OFFICE MAX 23306 254.17 OFFICE EXPENSE 87.16 101 66100 110 OFFICE EXPENSE 83.65 101 64250 110 OFFICE EXPENSE 21.64 101 66100 110 OFFICE EXPENSE 20.39 101 64250 110 OFFICE EXPENSE 41.33 621 64450 110 37894 UNIVERSAL SPECIALTIES, INC. 23311 230.28 MISC. SUPPLIES 230.28 619 64460 120 5150 37895 AT&T/MCI 23728 9,982.36 COMMUNICATIONS 23.70 101 68020 160 2200 COMMUNICATIONS 23.70 101 65100 160 COMMUNICATIONS 23.95 101 64250 160 MISCELLANEOUS 88.42 101 68020 192 2200 COMMUNICATIONS 126.02 201 65200 160 COMMUNICATIONS 15.41 619 64460 160 COMMUNICATIONS 29.75 621 64450 160 UTILITY EXPENSE 9,651.41 896 20281 37896 KEITH MARTIN 23788 75.89 OFFICE EXPENSE 16.23 101 66210 110 TRAFFIC CONTROL MATERIALS 20.00 101 66210 222 MISC. SUPPLIES 39.66 527 66520 120 37897 NEXTEL COMMUNICATIONS 23946 755.85 CONTRACTUAL SERVICES 755.85 101 65100 220 37898 PENINSULA LIBRARY SYSTEM 23983 1,331.39 MISC. SUPPLIES 1,149.60 101 67500 120 CONTRACTUAL SERVICES 181.79 101 67500 220 37899 QUILL 24090 130.01 OFFICE EXPENSE 67.28 101 67500 110 BLDG. & GROUNDS MAINT. 21.63 101 67500 190 MISCELLANEOUS 41.10 101 67500 235 37900 SPANGLE ASSOCIATES 24113 825.00 PROFESSIONAL & SPECIALIZED S 825.00 530 65400 210 37901 CENTRAL COUNTY FIREFIGHTERS FUND 24519 97.50 MISCELLANEOUS 97.50 130 20080 37902 BURLINGAME POLICE ADMINISTRATION 24520 180.00 MISCELLANEOUS 180.00 130 20024 37903 BURLINGAME POLICE OFFICERS ASSN 24521 640.00 MISCELLANEOUS 640.00 130 20024 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 01/29/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37881 ARROWHEAD MOUNTAIN SPRING WATER 19330 194.35 OFFICE EXPENSE 36.07 101 64250 110 OFFICE EXPENSE 81.33 101 67500 110 MISC. SUPPLIES 76.95 201 65200 111 37882 GE CAPITAL 20216 388.16 CONTRACTUAL SERVICES 388.16 101 68010 220 1101 37883 AFFINITEL COMMUNICATIONS 20246 260.00 COMMUNICATIONS 260.00 621 64450 160 37884 DAPPER TIRE CO., INC. 20464 122.52 SUPPLIES 122.52 620 15000 37885 LYNX TECHNOLOGIES 20501 1,410.00 PROFESSIONAL & SPECIALIZED S 1,410.00 326 75170 210 37886 QUICK MIX CONCRETE 21140 668.82 MISC. SUPPLIES 668.82 101 66210 120 37887 THYSSENKRUPP ELEVATOR-042 21240 3,954.00 MISC. SUPPLIES 279.00 619 64460 120 5120 CONTRACTUAL SERVICES 735.00 619 64460 220 5130 CONTRACTUAL SERVICES 735.00 619 64460 220 5230 CONTRACTUAL SERVICES 735.00 619 64460 220 5110 CONTRACTUAL SERVICES 1,470.00 619 64460 220 5120 37888 CDW GOVERNMENT, INC. 21482 533.00 OFFICE EXPENSE 533.00 621 64450 110 37889 HILLYARD/SAN FRANCISCO 21658 867.56 MISC. SUPPLIES 867.56 101 68020 120 2200 37890 TOWNE FORD SALES, INC. 22146 128.28 SUPPLIES 128.28 620 15000 37891 BONDLOGISTIX 23088 2,750.00 OTHER DEBT EXPENSES 1,375.00 526 69020 764 OTHER DEBT EXPENSES 1,375.00 527 66520 764 37892 CYBERNET CONSULTING, INC. 23234 5,347.15 PROFESSIONAL & SPECIALIZED S 1,797.50 326 82040 210 PROFESSIONAL & SPECIALIZED S 3,549.65 326 80910 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 01/29/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 37868 CITY OF MILLBRAE 09234 27,581.00 CONTRACTUAL SERVICES 581.00 101 68010 220 1210 CONTRACTUAL SERVICES 27,000.00 201 65200 220 37869 LIFE ASSIST 09392 62.35 SUPPLIES 62.35 201 65200 112 37870 SIERRA PACIFIC TURF SUPPLY 09459 60.00 TRAVEL & MEETINGS 60.00 101 68020 250 2200 37871 BURLINGAME PUBLIC LIBRARY 09490 391.49 MISCELLANEOUS 262.67 101 36320 MISC. SUPPLIES 27.17 101 67500 120 LIBRARY--RECORDS AND CASSETT 26.65 101 67500 125 TRAINING EXPENSE 75.00 101 67500 260 37872 OLE'S 09626 213.83 SUPPLIES 213.83 620 15000 37873 STATE BOARD OF EQUALIZATION 11707 791.00 OFFICE EXPENSE 56.00 101 67500 110 MISC. SUPPLIES 195.00 101 67500 120 LIBRARY--RECORDS AND CASSETT 143.00 101 67500 125 LIBRARY--BOOKS AND MAPS 121.00 101 67500 129 LIBRARY EXPENSES 276.00 731 22531 37874 BURLINGAME POLICE DEPT 13720 3,060.85 COMMUNICATIONS 240.00 101 65100 160 TRAINING EXPENSE 268.38 101 65150 260 TRAINING EXPENSE 2,552.47 101 65100 260 37875 AIR EXCHANGE, INC 15625 287.58 MISC. SUPPLIES 287.58 619 64460 120 5160 37876 MOSS RUBBER & EQUIPMENT CORP. 16225 422.79 MISC. SUPPLIES 422.79 526 69020 120 37877 GENERAL BINDING CORPORATION 18339 75.81 MISC. SUPPLIES 75.81 619 64460 120 5240 37878 PENINSULA PUMP & 18450 958.01 PUMP EQUIPMENT REPAIR 958.01 527 66520 230 37879 KLEINFELDER, INC 18684 2,344.75 PROFESSIONAL & SPECIALIZED S 2,344.75 528 66600 210 37880 ZEBRA AWNING 19148 2,149.21 PROFESSIONAL & SPECIALIZED S 2,149.21 619 64460 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 01/29/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 37856 * ACCURATE MAILINGS, INC 17623 4,593.97 MISCELLANEOUS 4,593.97 101 64100 115 37857 ALAN STEEL & SUPPLY CO. 01059 84.75 BLDG. & GROUNDS MAINT. 84.75 101 68020 190 2200 37858 BURLINGAME AUTO SUPPLY 01507 1,575.31 MISC. SUPPLIES 2.70 101 66210 120 MISC. SUPPLIES 103.92 101 65100 120 EQUIPMENT MAINT. 98.39 101 68020 200 2200 SMALL TOOLS 9.73 201 65200 130 GAS, OIL & GREASE 36.24 201 65200 201 FIRE APPARATUS MAINT. 14.61 201 65200 203 SUPPLIES 1,309.72 620 15000 37859 L. N. CURTIS & SONS 02027 49,450.66 SMALL TOOLS 102.84 201 65200 130 MISCELLANEOUS 48,360.69 201 65200 144 MISC. SUPPLIES 987.13 730 69535 120 37860 WATER/FINANCE PETTY CASH 02184 2,379.70 MISCELLANEOUS 2,379.70 896 20282 37861 GRANITE ROCK COMPANY 02261 1,998.59 STREET RESURFACING EXPENSE 1,998.59 101 66210 226 37862 PENINSULA BATTERIES 02625 66.10 EQUIPMENT MAINT. 66.10 101 68020 200 2200 37863 P. G. & E. 03054 51,415.95 UTILITY EXPENSE 51,415.95 896 20280 37864 AT&T 03080 216.11 UTILITY EXPENSE 216.11 896 20281 37865 ROSS RECREATION EQUIPMENT 03271 95.98 BLDG. & GROUNDS MAINT. 95.98 101 68020 190 2200 37866 CITY OF SOUTH SAN FRANCISCO 03483 45,254.00 OTHER AGENCY CONTRIBUTIONS 45,254.00 527 66530 270 37867 LYNGSO GARDEN MATERIALS 09143 1,167.51 BLDG. & GROUNDS MAINT. 775.28 101 68010 190 1787 SIDEWALK REPAIR EXPENSE 217.17 101 66210 219 MISC. SUPPLIES 175.06 526 69020 120 CITY OF BURLINGAME 01-23-2009 WARRANT REG I ST ER PAGE 14 FUND RECAP 08-09 NAME FUND AMOUNT GENERAL FUND 101 118,622.34 PAYROLL REVOLVING FUND 130 14,706.88 CENTRAL COUNTY FIRE 201 11,975.20 CAPITAL IMPROVEMENTS FUND 320 111,435.57 WATER CAPITAL PROJECT FUND 326 336,858.75 SEWER CAPITAL PROJECT FUND 327 47,553.04 WATER FUND 526 18,885.79 SEWER FUND 527 1,697.17 SOLID WASTE FUND 528 81.28 SELF INSURANCE FUND 618 104,422.29 FACILITIES SERVICES FUND 619 3,120.30 EQUIPMENT SERVICES FUND 620 4,777.23 INFORMATION SERVICES FUND 621 38,083.66 OTHER LOCAL GRANTS/DONATIONS 730 2,691.08 TRUST AND AGENCY FUND 731 32,532.01 BURLINGAME TRAIN SHUTTLE PROGRAM 736 25,871.26 PUBLIC TV ACCESS FUND 738 3,337.12 UTILITY REVOLVING FUND 896 1,400.44 TOTAL FOR APPROVAL $878,051.41 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 14 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 37692 THROUGH 37855 INCLUSIVE,TOTALING IN THE AMOUNT OF $878,051.41, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 13 01/23/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37852 TONY L BROWN 29232 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 37853 MIKE FRESQUEZ 29233 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 37854 MARIAN BROWN SPRAGUE 29234 68.75 MISCELLANEOUS 68.75 101 30720 37855 PATRICK MURPHY 29235 2,651.00 MISCELLANEOUS 2,651.00 130 20016 TOTAL $878,051.41 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 12 01/23/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37837 POLYGRAPHICS 29214 164.97 OFFICE EXPENSE 164.97 101 64200 110 37838 DIANA SCHUMAKER 29218 300.00 MISCELLANEOUS 300.00 101 22593 37839 EMILY MATTHEWS 29219 180.00 MISCELLANEOUS 180.00 101 36330 000 1422 37840 SARAH PRESCOTT 29220 180.00 MISCELLANEOUS 180.00 101 36330 000 1422 37841 DEBORAH J OVADIA 29221 22.00 MISCELLANEOUS 22.00 101 36330 000 1372 37842 JANE PINE 29222 104.00 MISCELLANEOUS 104.00 101 36330 000 1349 37843 HELEN WATERS 29223 256.00 MISCELLANEOUS 256.00 101 36330 000 1349 37844 KARL & SARAH WILEY 29224 104.00 MISCELLANEOUS 104.00 101 36330 000 1349 37845 LANGYI XIN 29225 152.00 MISCELLANEOUS 152.00 101 36330 000 1349 37846 DIAMONDBACK FIRE & RESCUE 29226 1,648.53 MISC. SUPPLIES 1,648.53 730 69535 120 37847 UNDERGROUND INSPECTION CONSULTIN 29227 514.25 MISC. SUPPLIES 514.25 527 66520 120 37848 UKISC 29228 9,347.00 CONTRACTUAL SERVICES 9,347.00 101 68010 220 1372 37849 ERNEST SCHEPPLER 29229 950.00 MISC. SUPPLIES 950.00 730 69579 120 37850 TRENCH PLATE RENTAL CO 29230 1,320.00 TRAINING EXPENSE 660.00 526 69020 260 TRAINING EXPENSE 660.00 527 66520 260 37851 THE HOLIDAY HOUSE 29231 1,125.00 MISCELLANEOUS 1,125.00 101 22546 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 11 01/23/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 37822 GRANICUS, INC 28105 3,337.12 CONTRACTUAL SERVICES 3,337.12 738 64580 220 37823 SAN MATEO COUNTY CITY MANAGERS A 28127 250.00 DUES & SUBSCRIPTIONS 250.00 101 64150 240 37824 AT&T MOBILITY 28132 206.56 MISCELLANEOUS 206.56 731 22554 37825 RICOH AMERICAS CORP 28221 907.03 CONTRACTUAL SERVICES 808.80 101 65100 220 CONTRACTUAL SERVICES 98.23 101 65150 220 37826 MR. & MRS. AKHAVEIN 28507 256.00 MISCELLANEOUS 256.00 101 36330 000 1349 37827 GOLF VENTURES WEST 28630 408.10 EQUIPMENT MAINT. 408.10 101 68020 200 2200 37828 MELISSA MENDOZA 28642 180.00 CONTRACTUAL SERVICES 180.00 101 68010 220 1349 37829 MUNICIPAL AUDITING SERVICES 28938 4,123.76 BUSINESS LICENSE REFUND 4,123.76 101 22503 37830 JESSICA KOEGEL 28976 126.00 MISCELLANEOUS 126.00 101 36330 000 1784 37831 JARVIS, FAY, DOPORTO & GIBSON LL 29025 316.65 PROFESSIONAL & SPECIALIZED S 316.65 101 64350 210 37832 HANNA GROUP 29061 18,370.00 PROFESSIONAL & SPECIALIZED S 18,370.00 327 81360 210 37833 DEEPAK MISHRA 29082 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 37834 DEREK HENDERSON 29083 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 37835 JODI HAMILTON-EICHENSEHR 29128 240.00 CONTRACTUAL SERVICES 240.00 101 68010 220 1785 37836 MARK MAllA 29212 432.00 MISCELLANEOUS 432.00 130 20016 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 01/23/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37807 ROB MCNICHOL 27501 568.00 MISCELLANEOUS 568.00 130 20016 37808 CHARLES CAMMARATA 27539 900.00 MISCELLANEOUS 900.00 101 22546 37809 JAY GARCIA 27554 11,000.00 DEPOSIT REFUNDS 750.00 101 22520 MISCELLANEOUS 10,250.00 101 22546 37810 KEVIN CLEMO 27728 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 37811 AT&T MOBILITY 27760 965.44 UTILITY EXPENSE 965.44 896 20281 37812 WENDY MCARDLE 27876 104.00 MISCELLANEOUS 104.00 101 36330 000 1349 37813 CREST GOOD MANUFACTURING 27934 89.01 MISCELLANEOUS 89.01 101 68020 192 2200 37814 4 LEAF INC 27948 24,591.50 PROFESSIONAL & SPECIALIZED S 24,591.50 327 81800 210 37815 A+ SPANISH ACADEMY 27960 105.00 CONTRACTUAL SERVICES 105.00 101 68010 220 1349 37816 MARIO CAPRINI 27980 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 37817 BENITO PICAR 27981 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 37818 GUS RUEB 28052 94.00 MISCELLANEOUS 94.00 130 20016 37819 LYNNE VITERO 28082 255.00 CONTRACTUAL SERVICES 255.00 101 68010 220 1349 37820 SHIHUA WANG 28083 135.00 CONTRACTUAL SERVICES 135.00 101 68010 220 1349 37821 PEGGY SHOMAKER 28084 175.00 MISCELLANEOUS 175.00 130 20016 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 01/23/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37793 CAROL ALEXANDER 26240 65.00 MISCELLANEOUS 65.00 101 36330 000 1661 37794 MARC SYMKOWICK 26350 741.90 MISCELLANEOUS 741.90 130 20016 37795 DONNA A. GONZALES 26616 100.00 MISCELLANEOUS 100.00 101 22593 37796 OLYMPIAN JV 26744 15,366.00 MISCELLANEOUS 15,366.00 101 22546 37797 AMERICAN MESSAGING 26822 66.52 COMMUNICATIONS 66.52 526 69020 160 37798 SKYLINE BUSINESS PRODUCTS 26825 143.90 OFFICE EXPENSE 35.07 101 66210 110 OFFICE EXPENSE 108.83 526 69020 110 37799 BRIAN KANE 27033 775.00 CONTRACTUAL SERVICES 175.00 101 68010 220 1780 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 37800 SAN MATEO COUNTY PUBLIC SAFETY C 27112 1,652.40 COMMUNICATIONS 1,652.40 201 65200 160 37801 CALPERS 27223 2,490.00 MISCELLANEOUS 1,230.00 101 65100 031 MISCELLANEOUS 1,260.00 201 65200 031 37802 JOSEPH BUNNELL 27243 345.00 MISCELLANEOUS 145.00 130 20016 EMPLOYEE BENEFITS 200.00 130 20060 37803 INTERSTATE BATTERY SYSTEM OF SAN 27283 208.23 VEHICLE MAINT. 89.21 201 65200 202 SUPPLIES 119.02 620 15000 37804 STEVE BESOZZI 27371 490.00 EMPLOYEE BENEFITS 490.00 130 20060 37805 ECMS .INC 27389 800.49 MISCELLANEOUS 800.49 201 65200 144 37806 PATRICIA KENNELLY 27429 1,920.00 CONTRACTUAL SERVICES 1,920.00 101 68010 220 1349 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 01/23/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 37779 FIX AIR 24841 911.74 MISC. SUPPLIES 290.74 619 64460 120 5150 MISC. SUPPLIES 621.00 619 64460 120 5160 37780 MELISSA MIZEL 25048 700.00 CONTRACTUAL SERVICES 700.00 101 68010 220 1781 37781 DALE ROYAL 25082 727.88 EMPLOYEE BENEFITS 59.88 130 20060 MISCELLANEOUS 668.00 130 20016 37782 OFFICE DEPOT 25224 1,568.64 MISCELLANEOUS -48.03 101 36330 000 1101 OFFICE EXPENSE 170.44 101 65100 110 TRAINING EXPENSE 1,446.23 101 65150 260 37783 MICHAEL VONADA 25235 2,010.00 MISCELLANEOUS 2,010.00 130 20016 37784 JAKE PELK 25236 251.00 MISCELLANEOUS 251.00 130 20016 37785 SHARON OLDS 25301 573.00 EMPLOYEE BENEFITS 573.00 130 20060 37786 SPENCON CONSTRUCTION INC. 25490 33,743.07 MISCELLANEOUS -3,749.23 320 20005 CONTRACTUAL SERVICES 37,492.30 320 82070 220 37787 LARISA YAGLONITSER 25517 190.00 CONTRACTUAL SERVICES 190.00 101 68010 220 1349 37788 DAVID PARRY 25585 2,625.00 MISCELLANEOUS 2,625.00 101 22546 37789 RON NOVELLI 25609 202.00 MISCELLANEOUS 202.00 130 20016 37790 ROB MICHELI 25681 120.00 CONTRACTUAL SERVICES 120.00 101 68010 220 1788 37791 WELLS FARGO FINANCIAL LEASING 25820 153.22 RENTS & LEASES 153.22 526 69020 180 37792 CALIFORNIA CRIMINAL JUSTICE WARR 26175 50.00 DUES & SUBSCRIPTIONS 50.00 101 65100 240 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 01/23/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37766 AT&T/MCI 23728 149.52 COMMUNICATIONS 23.70 101 65100 160 COMMUNICATIONS 125.82 201 65200 160 37767 DEWEY SERVICES, INC. 23902 430.00 CONTRACTUAL SERVICES 55.00 619 64460 220 5130 CONTRACTUAL SERVICES 70.00 619 64460 220 5180 CONTRACTUAL SERVICES 70.00 619 64460 220 5110 CONTRACTUAL SERVICES 55.00 619 64460 220 5170 CONTRACTUAL SERVICES 55.00 619 64460 220 5150 CONTRACTUAL SERVICES 70.00 619 64460 220 5120 CONTRACTUAL SERVICES 55.00 619 64460 220 5160 37768 DEPARTMENT OF JUSTICE 23905 1,332.00 MISCELLANEOUS 1,236.00 101 23620 PROFESSIONAL & SPECIALIZED S 96.00 101 64420 210 37769 CHOICE POINT BUSINESS AND GOVERN 23935 250.00 POLICE INVESTIGATION EXPENSE 250.00 101 65100 292 37770 NEXTEL COMMUNICATIONS 23946 44.02 COMMUNICATIONS 9.54 101 68020 160 2100 COMMUNICATIONS 34.48 101 65300 160 37771 K.J. WOODS CONSTRUCTION INC 24058 336,858.75 MISCELLANEOUS -37,428.75 326 20005 CONTRACTUAL SERVICES 374,287.50 326 80910 220 37772 GARDENS OF THE BAY 24139 3,900.00 BLDG. & GROUNDS MAINT. 3,900.00 201 65200 190 37773 NEIL YELLIN 24220 992.00 DEPOSIT REFUNDS 992.00 101 22520 37774 JOE DITO 24460 1,200.00 CONTRACTUAL SERVICES 1,200.00 101 68010 220 1781 37775 ASCAP 24470 305.00 DUES & SUBSCRIPTIONS 305.00 101 68010 240 1101 37776 JACK'S.AUTO.'TOP AND UPHOLSTERY 24505 133.95 FIRE,APPARATUS MAINT. 133.95 201 65200 203 37777 DELTA DENTAL PLAN OF CALIFORNIA 24793 5,193.20 EMPLOYEE BENEFITS 5,193.20 130 20014 37778 LANGUAGE LINE SERVICES 24815 90.00 CONTRACTUAL SERVICES 90.00 201 65200 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 01/23/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37752 CDW GOVERNMENT, INC. 21482 345.32 OFFICE EXPENSE 98.19 101 64250 110 MISC. SUPPLIES 87.67 101 64150 120 OFFICE EXPENSE 159.46 621 64450 110 37753 TURBO DATA SYSTEMS, INC. 21767 7,423.18 MISCELLANEOUS 7,423.18 101 37010 37754 TOWNE FORD SALES, INC. 22146 55.75 SUPPLIES 55.75 620 15000 37755 CSG CONSULTANTS 22465 1,662.50 MISCELLANEOUS 570.00 201 35221 000 7100 MISCELLANEOUS 1,092.50 201 35220 000 7100 37756 PARKING COMPANY OF AMERICA 22500 23,791.24 CONTRACTUAL SERVICES 15,420.68 736 64571 220 CONTRACTUAL SERVICES 8,370.56 736 64572 220 37757 SAN MATEO REGIONAL NETWORK, INC. 22759 435.00 UTILITY EXPENSE 435.00 896 20281 37758 SAN MATEO DAILY JOURNAL 22804 240.00 MISCELLANEOUS 240.00 526 69020 233 37759 CARL DEQUANT 22842 1,200.00 CONTRACTUAL SERVICES 1,200.00 101 68010 220 1781 37760 A&B TRAILER HITCH CO. 22998 54.07 EQUIPMENT MAINT. 54.07 101 68020 200 2300 37761 SHAWN OTUS 23298 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 37762 OFFICE MAX 23306 459.65 OFFICE EXPENSE 86.59 101 64400 110 OFFICE EXPENSE 232.94 101 68010 110 1101 OFFICE EXPENSE 140.12 101 64400 110 37763 CRESCO EQUIPMENT RENTALS 23470 139.03 MISC. SUPPLIES 105.69 101 66210 120 MISC. SUPPLIES 33.34 527 66520 120 37764 BKF ENGINEERS: 23641 4,591.54 PROFESSIONAL & SPECIALIZED S 4,591.54 327 81800 210 37765 GWENDOLYN BOGER 23703 3,680.00 CONTRACTUAL SERVICES 3,680.00 101 68010 220 1331 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 01/23/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 37741 PRUDENTIAL OVERALL SUPPLY 19027 1,940.92 UNIFORMS AND EQUIPMENT 302.00 101 66210 140 CONTRACTUAL SERVICES 400.70 201 65200 220 UNIFORMS AND EQUIPMENT 437.29 526 69020 140 UNIFORMS AND EQUIPMENT 301.95 527 66520 140 UNIFORMS AND EQUIPMENT 81.28 528 66600 140 UNIFORMS AND EQUIPMENT 118.60 619 64460 140 UNIFORMS AND EQUIPMENT 299.10 620 66700 140 37742 PRIORITY 1 19239 3,204.23 CAPITAL EQUIPMENT 3,204.23 620 66700 800 37743 ARROWHEAD MOUNTAIN SPRING WATER 19330 184.44 OFFICE EXPENSE 7.30 101 64200 110 MISC. SUPPLIES 7.31 101 64150 120 MISC. SUPPLIES 7.31 101 64350 120 MISC. SUPPLIES 7.30 101 64420 120 MISC. SUPPLIES 69.68 201 65200 111 COMMUNICATIONS 85.54 621 64450 160 37744 WILSEY & HAM 19397 133.50 PROFESSIONAL & SPECIALIZED S 133.50 320 81920 210 37745 CASEY CONSTRUCTION CO. 19820 73,912.00 MISCELLANEOUS -8,213.00 320 20005 PROFESSIONAL & SPECIALIZED S 82,125.00 320 82200 210 37746 PENINSULA CORRIDOR JOINT 20060 2,080.02 CONTRACTUAL SERVICES 2,080.02 736 64570 220 37747 KIMBERLY YEE 20450 158.00 MISCELLANEOUS 158.00 101 36330 000 1785 37748 KAWANN SUMMERVILLE 20502 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 37749 AARONSON, DICKERSON, COHN & 20798 73.37 PROFESSIONAL & SPECIALIZED S 73.37 101 64420 210 37750 CATHERINE J.M. NILMEYER 20801 200.00 MISCELLANEOUS 200.00 101 22525 37751 REDWOOD GENERAL TIRE 21216 784.74 FIRE APPARATUS MAINT. 784.74 201 65200 203 } CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 01/23/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37729 RECORDED BOOKS, LLC 16052 1,591.46 LIBRARY--RECORDS AND CASSETT 1,591.46 101 67500 125 37730 MOSS RUBBER & EQUIPMENT CORP. 16225 344.11 BLDG. & GROUNDS MAINT. 332.72 101 68020 190 2200 SUPPLIES 11.39 620 15000 37731 LINDA HOECK 16390 726.00 CONTRACTUAL SERVICES 726.00 101 68010 220 1349 37732 BROADWAY BUSINESS 16849 487.50 MISCELLANEOUS 487.50 731 22555 37733 STATE OF CALIFORNIA 16919 1,087.74 SUPPLIES 1,087.74 620 15000 37734 COLORPRINT 17497 179.15 OFFICE EXPENSE 89.58 101 66100 110 OFFICE EXPENSE 89.57 526 69020 110 37735 ACCURATE MAILINGS, INC 17623 2,721.93 MISCELLANEOUS 2,629.38 101 64100 115 MISC. SUPPLIES 92.55 730 69595 120 37736 CATHERINE SOMERTON 17633 205.71 MISC. SUPPLIES 205.71 101 67500 120 37737 GORDON E. MC CLINTOCK 17702 210.75 PROFESSIONAL & SPECIALIZED S 210.75 101 64350 210 37738 STEVE KORON 18034 252.90 MISCELLANEOUS 252.90 130 20016 37739 KELLEHER & ASSOCIATES 18239 7,333.68 PROFESSIONAL & SPECIALIZED S 7,333.68 618 64520 210 37740 DEAN'S AUTO BODY & 18795 2,072.07 MISCELLANEOUS 2,072.07 618 64520 604 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 01/23/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37719 ABAG - LIABILITY 09518 95,016.54 CLAIMS PAYMENTS 95,016.54 618 64520 601 37720 WFCB OSH COMMERCIAL SERVICES 09670 1,944.46 MISC. SUPPLIES 87.59 101 68020 120 2200 MISC. SUPPLIES 14.70 101 66210 120 SMALL TOOLS 85.65 101 68020 130 2200 BLDG. &GROUNDS KAINT. 58.40 101 68020 190 2200 MISCELLANEOUS 32.32 101 68020 192 2200 EQUIPMENT MAINT. 289.08 101 68020 200 2200 TRAFFIC CONTROL MATERIALS 62.88 101 66210 222 MISC. SUPPLIES 827.14 526 69020 120 MISC. SUPPLIES 112.76 527 66520 120 MISC. SUPPLIES 154.16 619 64460 120 5160 MISC. SUPPLIES 38.88 619 64460 120 MISC. SUPPLIES 35.04 619 64460 120 5190 MISC. SUPPLIES 121.79 619 64460 120 5170 MISC. SUPPLIES 24.07 619 64460 120 5110 37721 DARYL D JONES INC 10101 491.00 CONTRACTUAL SERVICES 491.00 201 65200 220 37722 CAL-STEAM 10557 - 320.84 MISC. SUPPLIES 104.22 526 69020 120 MISC. SUPPLIES 64.64 527 66520 120 MISC. SUPPLIES 151.98 619 64460 120 5120 37723 MEYERS, NAVE, RIBACK, SILVER 11101 575.30 PROFESSIONAL&SPECIALIZED S 575.30 101 64350 210 37724 BURLINGAME POLICE DEPT 13720 - 399.18 OFFICE EXPENSE 200.00 101 65100 110 COMMUNICATIONS 80.00 101 65100 160 GAS, OIL&GREASE 119.18 101 65100 201 37725 COMMUNITY OVERCOMING RELATIONSHI 13926 4,231.00 CONTRACTUAL SERVICES 4,231.00 101 65100 220 37726 ERNEST SCHEPPLER, O.D. 14150 375.00 MISCELLANEOUS 375.00 101 22546 37727 MICHAEL LENNON 15302 1,200.00 CONTRACTUAL SERVICES 1,200.00 101 68010.220 1781 37728 DAILY<JOURNAL CORP. 15626 784.40 PUBLICATIONS&ADVERTISING 48.30 101 64200 150 PROFESSIONAL&SPECIALIZED S 736.10 101 64350 210 C � CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 01/23/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37704 ROSS RECREATION EQUIPMENT 03271 1 ,463.90 BLDG. & GROUNDS MAINT. 274.70 101 68020 190 2200 TRAINING EXPENSE 1 ,189.20 101 68020 260 2200 37705 BAY AREA WATER SUPPLY 03361 16,058.00 DUES & SUBSCRIPTIONS 16,058.00 526 69020 240 37706 INFORMATION SERVICES DEPT . 03378 1 ,752.08 CONTRACTUAL SERVICES 1 ,752.08 101 65150 220 37707 SAN MATEO COUNTY CONVENTION & 03431 130.00 TRAVEL & MEETINGS 65.00 101 64150 250 TRAVEL & MEETINGS 65.00 101 64350 250 37708 SAN MATEO UNION HIGH 03471 11 ,493.00 SCHOOL DEVELOPMENT FEE 11 ,493.00 731. 22562 , 37709 RANDY SCHWARTZ 03518 91 .76 MISCELLANEOUS 91 .76 101 68010 031 37710 TIMBERLINE TREE SERVICE, INC. 03760 9,656.43 CONTRACTUAL SERVICES 9,656.43 101 68020 220 2300 37711 WITMER-TYSON IMPORTS, INC. 03788 501 .76 MISC. SUPPLIES 101 .76 101 65100 120 CONTRACTUAL SERVICES 400.00 101 65100 220 37712 WEST GROUP PAYMENT CTR. 03964 499.60 PROFESSIONAL & SPECIALIZED S 499.60 101 64350 210 37713 JEAN BUCKS 09019 432.00 CONTRACTUAL SERVICES 432.00 101 68010 220 1644 37714 STATE OF CA/CONSERVATION DEPT 09073 2,300.75 MISCELLANEOUS 2,300.75 731 22550 37715 CITY OF MILLBRAE 09234 4,415.22 PROFESSIONAL & SPECIALIZED S 4,250.22 101 64350 210 TRAVEL & MEETINGS 165.00 101 64100 250 37716 TESTING ENGINEERS, INC. 09270 3,647.00 PROFESSIONAL & SPECIALIZED S 3,647.00 320 81580 210 37717 SAN MATEO COUNTY SHERIFF'S OFC. 09433 2,350.00 CONTRACTUAL SERVICES 2,350.00 101 65100 220 37718 STERICYCLE, INC. 09439 213.72 PRISONER EXPENSE 213.72 101 65100 291 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 01/23/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 37692 BURLINGAME ELEM. SCHOOL DIST. 01500 18,044.20 SCHOOL DEVELOPMENT FEE 18,044.20 731 22563 37693 CITY OF REDWOOD CITY 01862 36,750.56 COMMUNICATIONS 300.00 621 64450 160 CITY HALL MAINTENANCE 36,450.56 621 64450 220 37694 COMPUTER TECHNICIANS, INC., 01987 1,088.10 CITY HALL MAINTENANCE 1,088.10 621 64450 200 37695 L. N. CURTIS & SONS 02027 401.07 MISCELLANEOUS 401.07 201 65200 144 37696 EWING IRRIGATION PRODUCTS 02157 774.90 MISCELLANEOUS 774.90 101 68020 192 2200 37697 W.W. GRAINGER, INC. 02248 1,560.36 SMALL TOOLS 108.51 101 68020 130 2200 TRAINING EXPENSE 407.88 101 68020 260 2200 SMALL TOOLS 113.64 201 65200 130 MISC. SUPPLIES 27.45 619 64460 120 5110 MISC. SUPPLIES 250.98 619 64460 120 MISC. SUPPLIES 74.98 619 64460 120 5110 MISC. SUPPLIES 485.75 619 64460 120 5120 MISC. SUPPLIES 56.76 619 64460 120 5150 MISC. SUPPLIES 34.41 619 64460 120 5110 37698 HAINES & COMPANY, INC. 02326 419.27 CONTRACTUAL SERVICES 419.27 101 65150 220 37699 CHARLES J. HAPP 02360 600.00 CONTRACTUAL SERVICES 600.00 101 68010 220 1781 37700 LAWSON PRODUCTS, INC. 02755 203.71 MISC. SUPPLIES 203.71 619 64460 120 5130 37701 MILLBRAE LUMBER CO. 02898 651.47 MISC. SUPPLIES 12.87 101 66210 120 BLDG. & GROUNDS MAINT. 62.04 101 68020 190 2200 SIDEWALK REPAIR EXPENSE 46.67 101 66210 219 TRAFFIC CONTROL MATERIALS 388.89 101 66210 222 MISC. SUPPLIES 141.00 526 69020 120 37702 P. G. & E. 03054 10.23 GAS & ELECTRIC 10.23 527 66520 170 37703 SANDRA POBE 03175 752.00 CONTRACTUAL SERVICES 752.00 101 68010 220 1646 CITY OF BURLINGAME 01-15-2009 W A R R A N T R E G I S T E R PAGE 11 FUND RECAP 08-09 NAME FUND AMOUNT GENERAL FUND 101 188,906.12 CENTRAL COUNTY FIRE 201 4,690.99 CAPITAL IMPROVEMENTS FUND 320 7,000.80 WATER CAPITAL PROJECT FUND 326 38,660.59 SEWER CAPITAL PROJECT FUND 327 7,378.00 WATER FUND 526 201,969.60 SEWER FUND 527 241,381.34 SOLID WASTE FUND 528 3,970.00 PARKING ENTERPRISE FUND 530 1,426.45 FACILITIES SERVICES FUND 619 424.26 EQUIPMENT SERVICES FUND 620 65,898.66 INFORMATION SERVICES FUND 621 36,355.49 OTHER LOCAL GRANTS/DONATIONS 730 25,708.62 TRUST AND AGENCY FUND 731 11947.27 TOTAL FOR APPROVAL $825,718.19 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 11 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 37560 THROUGH 37691 INCLUSIVE,TOTALING IN THE AMOUNT OF $825,718.19, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, i .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 01/15/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT 3*' Denotes Hand Written Checks 37682 PATRICIA POGGETTI 28993 500.00 OFFICE EXPENSE 500.00 730 69594 110 37683 MERRILL LAURITANO 28994 500.00 CONTRACTUAL SERVICES 500.00 730 69594 220 37684 PACIFIC TELEMANAGEMENT SERVICES 29033 153.00 COMMUNICATIONS 153.00 101 67500 160 37685 VERACOM FORD 29080 20,408.46 CAPITAL EQUIPMENT 20,408.46 620 66700 800 37686 CALBIG 29211 40.00 DUES & SUBSCRIPTIONS 40.00 101 65300 240 37687 MARK MAZZA 29212 650.00 TRAINING EXPENSE 650.00 201 65200 260 37688 POLYGRAPHICS 29214 20.78 OFFICE EXPENSE 20.78 101 64200 110 37689 ERSCH CONSTRUCTION 29215 870.00 MISCELLANEOUS 870.00 101 22546 37690 BAALBAKI, DAHI, ADNAN, SUSAN 29216 3,000.00 MISCELLANEOUS 3,000.00 101 22546 37691 ROGER QUAYLE 29217 300.00 DEPOSIT REFUNDS 300.00 101 22520 TOTAL. $826,583.19 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 01/15/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37671 AT&T MOBILITY 27744 63.44 COMMUNICATIONS 63.44 101 65100 160 37672 AT&T MOBILITY 27758 32.17 COMMUNICATIONS 32.17 101 65150 160 37673 U.S. BANK CORPORATE PAYMENT SYST 27931 2,405.59 OFFICE EXPENSE 51.85 201 65200 110 MISC. SUPPLIES 336.23 201 65200 111 MISC. SUPPLIES 189.83 201 65200 120 SMALL TOOLS 114.70 201 65200 130 COMMUNICATIONS 129.89 201 65200 160 VEHICLE MAINT. 28.90 201 65200 202 FIRE APPARATUS MAINT. 376.54 201 65200 203 TRAVEL & MEETINGS 49.92 201 65200 250 TRAINING EXPENSE 549.74 201 65200 260 MISCELLANEOUS 577.99 731 22554 37674 ADVANCED INFRASTRUCTURE TECHNOLO 28004 17,829.06 CAPITAL EQUIPMENT 8,871.35 101 66210 800 MISC. SUPPLIES 86.37 527 66520 120 CAPITAL EQUIPMENT 8,871.34 527 66520 800 37675 BAKER & TAYLOR 28019 234.23 LIBRARY CATALOGING EXPENSE 52.65 101 67500 124 LIBRARY--BOOKS AND MAPS 181.58 101 67500 129 37676 CINTAS FIRE PROTECTION 28124 910.31 PROFESSIONAL & SPECIALIZED S 325.31 619 64460 210 5130 TRAINING EXPENSE 585.00 620 66700 260 37677 CALIFORNIA BUILDING OFFICIALS 28209 425.00 TRAINING EXPENSE 425.00 101 65300 260 37678 THE OFFICE CITY 28427 569,17 OFFICE EXPENSE 384.35 101 67500 110 LIBRARY EXPENSES 184.82 731 22531 37679 CAINE COMPUTER CONSULTING 28458 9,551.52 PROFESSIONAL & SPECIALIZED S 9,551.52 101 65100 210 37680 U.S. HEALTHWORKS MEDICAL GROUP 28499 260.00 PERSONNEL EXAMINATIONS 260.00 101 64420 121 37681 SAN FRANCISCO FORD LINCOLN MERCU 28825 28,749.13 CAPITAL EQUIPMENT 28,749.13 620 66700 800 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 01/15/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37657 BAKER AND TAYLOR BOOKS 26375 433.11 LIBRARY CATALOGING EXPENSE 70.60 101 67500 124 LIBRARY--BOOKS AND MAPS 362.51 101 67500 129 37658 CEMEX 26506 52.08 MISC. SUPPLIES 52.08 527 66520 120 37659 BAKER AND TAYLOR 26530 482.98 LIBRARY CATALOGING EXPENSE 93.60 101 67500 124 LIBRARY--BOOKS AND MAPS 389.38 101 67500 129 37660 COUNTRY WIDE SUPPLY 26636 178.93 SMALL TOOLS 178.93 201 65200 130 37661 CALIFORNIA SUPPLY NORTH, INC. 26716 534.92 BLDG.& GROUNDS MAINT. 534.92 101 67500 190 37662 PIPE USERS GROUP 26791 190.00 TRAVEL & MEETINGS 190.00 101 66100 250 37663 SKYLINE BUSINESS PRODUCTS 26825 457.85 OFFICE EXPENSE 20.66 101 66210 110 OFFICE EXPENSE 31.50 101 65300 110 OFFICE EXPENSE 119.57 101 66210 110 MISC. SUPPLIES 286.12 101 65300 120 37664 BUREAU VERITAS 26854 65,480.72 MISCELLANEOUS 65,480.72 101 22515 37665 CTC SUPPLIES 27213 700.00 MISC. SUPPLIES 700.00 527 66520 120 37666 RICOH AMERICAS CORPORATION 27326 560.30 LIBRARY EXPENSES 560.30 731 22531 37667 PRECISE PRODUCTIONS 27443 225.00 CONTRACTUAL SERVICES 225.00 730 69533 220 37668 KEVIN GARDINER AND ASSOCIATES 27560 1,192.50 PROFESSIONAL & SPECIALIZED S 1,192.50 530 65400 210 37669 AT&T MOBILITY 27717 612.68 COMMUNICATIONS 612.68 101 66100 160 37670 AT&T MOBILITY 27722 42.32 COMMUNICATIONS 42.32 530 65400 160 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 01/15/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 37643 DON'S MOBILE GLASS, INC. 24956 235.00 SUPPLIES 235.00 620 15000 37644 ZOLL MEDICAL 25097 16,731.82 MISC. SUPPLIES 10,000.00 730 69596 120 MISC. SUPPLIES 6,731.82 730 69535 120 37645 OFFICE DEPOT 25224 43.53 TRAINING EXPENSE 43.53 201 65200 260 37646 JAKE PELK 25236 1,217.28 MISC. SUPPLIES 1,217.28 730 69535 120 37647 MPLC 25253 479.00 DUES & SUBSCRIPTIONS 479.00 101 68010 240 1101 37648 LORAL LANDSCAPING 25394 173.00 BLDG. & GROUNDS MAINT. 173.00 526 69020 190 37649 OFFICE DEPOT 25487 116.55 OFFICE EXPENSE 116.55 101 67500 110 37650 COIN TECH 26173 75.00 EQUIPMENT MAINT. 75.00 530 65400 200 37651 BAKER AND TAYLOR BOOKS 26270 235.73 LIBRARY CATALOGING EXPENSE 53.37 101 67500 124 LIBRARY--BOOKS AND MAPS 182.36 101 67500 129 37652 BAKER AND TAYLOR BOOKS 26271 332.71 LIBRARY CATALOGING EXPENSE 80.50 101 67500 124 LIBRARY--RECORDS AND CASSETT 252.21 101 67500 125 37653 BAKER AND TAYLOR ENTERTAINMENT 26273 166.53 LIBRARY CATALOGING EXPENSE 38.40 101 67500 124 LIBRARY--RECORDS AND CASSETT 128.13 101 67500 125 37654 BAKER AND TAYLOR ENTERTAINMENT 26274 349.58 LIBRARY CATALOGING EXPENSE 70.40 101 67500 124 LIBRARY--RECORDS AND CASSETT 279.18 101 67500 125 37655 BAKER.AND TAYLOR ENTERTAINMENT 26275 55.51 LIBRARY CATALOGING EXPENSE 12.80 101 67500 124 LIBRARY--RECORDS AND CASSETT 42.71 101 67500 125 37656 BAKER AND TAYLOR BOOKS 26276 2,514.44 LIBRARY CATALOGING EXPENSE 618.79 101 67500 124 LIBRARY--BOOKS AND MAPS 1,895.65 101 67500 129 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 01/15/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 37628 INTERNATIONAL LASER GROUP 23380 151.34 MISCELLANEOUS 151.34 101 67500 235 37629 EMERALD PLUMBING & FIRE PROTECTI 23586 1,800.00 DEPOSIT REFUNDS 1,800.00 101 22520 37630 MCMASTER-CARR SUPPLY CO. 23611 100.55 MISC. SUPPLIES 18.44 527 66520 120 SUPPLIES 82.11 620 15000 37631 SCS ENGINEERS 23727 3,970.00 PROFESSIONAL & SPECIALIZED S 3,970.00 528 66600 210 37632 CITY OF HALF MOON BAY 23862 417.34 MISCELLANEOUS 417.34 731 22587 37633 NEXTEL COMMUNICATIONS 23946 206.82 MISCELLANEOUS 206.82 731 22554 37634 PENINSULA LIBRARY SYSTEM 23983 2,100.94 CONTRACTUAL SERVICES 2,100.94 101 67500 220 37635 QUILL 24090 197.30 OFFICE EXPENSE 197.30 101 67500 110 37636 C.F. ARCHIBALD 24094 1,500.00 CONTRACTUAL SERVICES 1,500.00 320 81580 220 37637 BAYSIDE PRINTED PRODUCTS 24192 636.06 OFFICE EXPENSE 636.06 101 64400 110 37638 FASTLANE TEK INC. 24304 3,600.00 MISCELLANEOUS EXPENSE 1,981.25 526 69020 290 TRAINING EXPENSE 1,618.75 527 66520 260 37639 METCALF & EDDY INC 24445 35,160.59 CONTRACTUAL SERVICES 35,160.59 326 80910 220 37640 XEROX.'CORPORATION 24634 508.17 CONTRACTUAL SERVICES 508.17 101 67500 220 37641 LANGUAGE LINE SERVICES 24815 11.28 CONTRACTUAL SERVICES 11.28 101 65150 220 37642 CAPORICCI & LARSON 24920 7,345.00 PROFESSIONAL & SPECIALIZED S 7,345.00 101 64560 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 01/15/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37614 DELL MARKETING L.P. 20900 36,355.49 MISCELLANEOUS 36,355.49 621 64450 400 37615 CENTER POINT LARGE PRINT 21061 1,181.40 LIBRARY--BOOKS AND MAPS 1,181.40 101 67500 129 37616 QUICK MIX CONCRETE 21140 1,673.10 MISC. SUPPLIES 1,673.10 101 66210 120 37617 SPARTAN TOOL LLC 21329 200.26 MISC. SUPPLIES 200.26 527 66520 120 37618 DU-ALL SAFETY 21613 2,687.50 TRAINING EXPENSE 896.00 101 66210 260 TRAINING EXPENSE 895.50 526 69020 260 TRAINING EXPENSE 896.00 527 66520 260 37619 RICH'S BUSINESS DIRECTORIES, INC 21835 417.85 LIBRARY--BOOKS AND MAPS 417.85 101 67500 129 37620 SHOWCASES 21931 608.15 MISC. SUPPLIES 608.15 101 67500 120 37621 R&B COMPANY 22178 1,802.47 MISC. SUPPLIES 59.36 526 69020 120 SMALL TOOLS 1,743.11 526 69020 130 37622 CUMMINS-ALLISON CORPORATION 22194 377.71 DEQUIPMENT MAINT. 377.71 101 64250 200 OMMUTER CHECK CORP-SF BAY AREA 22485 865.00 MISCELLANEOUS 865.00 101 15400 37624 VERIZON WIRELESS 22593 385.82 COMMUNICATIONS 385.82 101 68020 160 2100 37625 MAXIMUS, INC 22746 3,120.00 MISCELLANEOUS 3,120.00 101 33900 37626 GALE 23127 319.41 LIBRARY--BOOKS AND MAPS 319.41 101 67500 129 37627 OFFICE MAX 23306 478.36 OFFICE EXPENSE 136.61 101 64250 110 OFFICE EXPENSE 341.75 101 66100 110 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 01/15/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 37600 PENINSULA DIGITAL IMAGING 17534 700.80 MISC. SUPPLIES 700.80 320 82020 120 37601 LEE & ASSOCIATES 17568 3,233.02 MISC. SUPPLIES 3,233.02 730 69535 120 37602 BAKER AND TAYLOR 18365 301.10 LIBRARY CATALOGING EXPENSE 47.40 101 67500 124 LIBRARY--RECORDS AND CASSETT 253.70 101 67500 125 37603 BAKER AND TAYLOR ENTERTAINMENT 18420 1,911.66 LIBRARY CATALOGING EXPENSE 428.80 101 67500 124 LIBRARY--RECORDS AND CASSETT 1,482.86 101 67500 125 37604 PENINSULA PUMP & 18450 304.18 PUMP EQUIPMENT REPAIR 304.18 527 66520 230 37605 ACCESS UNIFORMS & EMBROIDERY 18990 575.38 UNIFORMS AND EQUIPMENT 69.74 101 66210 140 UNIFORMS AND EQUIPMENT 50.97 526 69020 140 UNIFORMS AND EQUIPMENT 454.67 527 66520 140 37606 SAN MATEO COUNTY TIMES 19333 282.97 LIBRARY--PERIODICALS 282.97 101 67500 122 37607 WILSEY & HAM 19397 3,750.00 PROFESSIONAL & SPECIALIZED S 600.00 320 81780 210 PROFESSIONAL & SPECIALIZED S 300.00 320 82200 210 PROFESSIONAL & SPECIALIZED S 2,850.00 320 81770 210 37608 JOHN CAHALAN, ASLA 19561 1,050.00 CONTRACTUAL SERVICES 1,050.00 320 81080 220 37609 AMERICAN SOCIETY OF CIVIL ENGINE 19821 245.00 DUES & SUBSCRIPTIONS 245.00 101 66100 240 37610 WESTERN STAR NURSERIES 19865 1,690.74 MISC. SUPPLIES 1,690.74 730 69560 120 37611 UTILITY AERIAL INC 19990 1,463.23 EQUIPMENT MAINT. 1,463.23 620 66700 200 37612 NOLTE & ASSOCIATES, INC. 20376 7,378.00 PROFESSIONAL & SPECIALIZED S 7,378.00 327 81360 210 37613 IMPACT PAPER & INK 20896 433.00 MISC. SUPPLIES 433.00 101 67500 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 01/15/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 37586 LC ACTION POLICE SUPPLY 11532 2,825.83 EQUIPMENT MAINT. 1,416.41 101 65100 200 GAS, OIL & GREASE 1,409.42 101 65100 201 37587 FORTE PRESS CORP. 13759 270.63 OFFICE EXPENSE 270.63 101 65100 110 37588 NORTH VALLEY OIL 13815 110.00 MISC. SUPPLIES 110.00 620 66700 120 37589 COAST OIL CO. 13818 14,597.90 GAS, OIL & GREASE 14,597.90 101 65100 201 37590 3M COMPANY 13848 1,908.39 TRAFFIC CONTROL MATERIALS 1,908.39 101 66210 222 37591 BAY AREA AIR QUALITY 14358 246.54 GAS, OIL & GREASE 123.27 101 65100 201 MISC. SUPPLIES 123.27 620 66700 120 37592 TRESSER'S TOW SERVICE 15543 79.00 SUPPLIES 79.00 620 15000 37593 ALL CITY MANAGEMENT 15595 3,842.80 CONTRACTUAL SERVICES 3,842.80 101 65100 220 37594 MILLBRAE LOCK SHOP 15739 108.69 MISC. SUPPLIES 9.74 101 66210 120 MISC. SUPPLIES 47.04 619 64460 120 5120 MISC. SUPPLIES 51.91 619 64460 120 5130 37595 VALLEY OIL CO. 15764 13,558.09 SUPPLIES 13,558.09 620 15000 37596 TEAM CLEAN 15827 300.00 CONTRACTUAL SERVICES 300.00 201 65200 220 37597 DOUBLETREE HOTEL 16247 259.89 TRAVEL & MEETINGS 86.63 101 65150 250 TRAVEL & MEETINGS 86.63 101 65100 250 PROFESSIONAL & SPECIALIZED S 86.63 530 65400 210 37598 CINTAS CORP. #464 16911 656.80 UNIFORMS AND EQUIPMENT 656.80 101 68020 140 2200 37599 GOLDEN NURSERY 17128 90.87 MISC. SUPPLIES 90.87 527 66520 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 01/15/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT �* Denotes Hand Written Checks 37574 P. G. & E. 03054 19,365.10 GAS & ELECTRIC 5.04 101 66100 170 GAS & ELECTRIC 18,197.45 101 67500 170 GAS & ELECTRIC 2.07 101 66100 170 GAS & ELECTRIC 857.67 101 68010 170 1286 GAS & ELECTRIC 302.87 201 65200 170 37575 SANDRA POBE 03175 1,748.00 CONTRACTUAL SERVICES 1,748.00 101 68010 220 1644 37576 SAN FRANCISCO WATER DEPT. 03353 196,988.48 WATER PURCHASES 196,988.48 526 69020 171 37577 WEST GROUP PAYMENT CTR. 03964 453.04 OFFICE EXPENSE 60.00 101 65150 110 OFFICE EXPENSE 363.04 101 65100 110 MISC. SUPPLIES 30.00 530 65400 120 37578 SAFETY KLEEN CORP. 09168 325.99 RENTS & LEASES 325.99 101 68020 180 2200 37579 RD OFFICE SOLUTIONS 09213 171.04 MISC. SUPPLIES 171.04 527 66520 120 37580 NOLO 09312 203.82 LIBRARY--BOOKS AND MAPS 203.82 101 67500 129 37581 LIFE ASSIST 09392 273.02 SUPPLIES 273.02 201 65200 112 37582 SAN MATEO LAWN MOWER SHOP 09560 2,043.10 EQUIPMENT MAINT. 403.60 101 68020 200 2200 MISC. SUPPLIES 28.74 526 69020 120 MISC. SUPPLIES 1,610.76 730 69535 120 37583 WFCB OSH COMMERCIAL SERVICES 09670 61.08 MISC. SUPPLIES 24.16 201 65200 111 FIRE APPARATUS MAINT. 22.35 201 65200 203 TRAINING EXPENSE 14.57 201 65200 260 37584 GARY M. OLSON, PH.D. 09902 300.00 PERSONNEL EXAMINATIONS 300.00 101 64420 121 37585 3 T EQUIPMENT CO. 10077 298.50 SUPPLIES 298.50 620 15000 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 01/15/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37560 * COMMUTER CHECK CORP-SF BAY AREA 22485 42.28 MISCELLANEOUS 42.28 101 64560 049 37561 BAKER AND TAYLOR, INC. 01190 6,763.68 LIBRARY CATALOGING EXPENSE 49.35 101 67500 124 LIBRARY--BOOKS AND MAPS 6,714.33 101 67500 129 37562 WHITE CAP 01250 546.34 MISC. SUPPLIES 546.34 527 66520 120 37563 BURLINGAME ELEM. SCHOOL DIST. 01500 3,500.00 MISC. SUPPLIES 3,500.00 326 80910 120 37564 BURLINGAME CHAMBER OF COMMERCE 01637 2,514.92 CONTRACTUAL SERVICES 2,514.92 101 64560 220 37565 LEAGUE OF CALIFORNIA CITIES 01745 9,534.00 DUES & SUBSCRIPTIONS 9,534.00 101 64560 240 37566 ANASTASIA COLE 01945 750.00 CONTRACTUAL SERVICES 750.00 101 68010 220 1644 37567 L. N. CURTIS & SONS 02027 918.54 SMALL TOOLS 918.54 201 65200 130 37568 DEMCO, INC. 02043 109.90 MISC. SUPPLIES 109.90 101 67500 120 37569 VEOLIA WATER 02110 227,371.00 CONTRACTUAL SERVICES 227,371.00 527 66530 220 37570 FEDEX 02160 64.98 PERSONNEL EXAMINATIONS 26.51 101 64420 121 CONTRACTUAL SERVICES 38.47 101 68010 220 1212 37571 W.W. GRAINGER, INC. 02248 184.61 SMALL TOOLS 135.42 201 65200 130 MISC. SUPPLIES 49.19 526 69020 120 37572 LAWSON PRODUCTS, INC. 02755 206.87 SUPPLIES 206.87 620 15000 37573 PACIFIC NURSERIES 03041 151.55 MISC. SUPPLIES 151.55 101 68020 120 2200 CITY OF BURLINGAME 01-09-2009 W A R R A N T R E G I S T E R PAGE 13 FUND RECAP 08-09 NAME FUND AMOUNT GENERAL FUND 101 71,482.45 PAYROLL REVOLVING FUND 130 3,622.00 CENTRAL COUNTY FIRE 201 11,009.40 CAPITAL IMPROVEMENTS FUND 320 66,585.08 WATER CAPITAL PROJECT FUND 326 34,143.81 SEWER CAPITAL PROJECT FUND 327 1,002.00 WATER FUND 526 6,883.57 SEWER FUND 527 6,380.20 SOLID WASTE FUND 528 7,718.75 PARKING ENTERPRISE FUND 530 4,028.00 SELF INSURANCE FUND 618 8,816.41 FACILITIES SERVICES FUND 619 20,484.63 EQUIPMENT SERVICES FUND 620 33,934.65 INFORMATION SERVICES FUND 621 1,276.28 TRUST AND AGENCY FUND 731 2,230.38 PUBLIC TV ACCESS FUND 738 5,469.81 UTILITY REVOLVING FUND 896 9,308.73 TOTAL FOR APPROVAL $294,376.15 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 13 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 37414 THROUGH 37558 INCLUSIVE,TOTALING IN THE AMOUNT OF $294,376.15, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../-.. FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE l \ \ CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 12 01/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37556 HUERTA'S GARDENING SERVICE 29208 125.00 BUSINESS LICENSE REFUND 125.00 101 30700 37557 ALLA S FILMUS 29209 300.00 DEPOSIT REFUNDS 300.00 101 22520 37558 ROSA & CHEH LEE 29210 300.00 MISCELLANEOUS 300.00 101 22525 TOTAL $294,376.15 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 11 01/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 37543 WILLIAM VELLA 28298 575.00 TRAINING EXPENSE 575.00 201 65200 260 37544 MAGIC WAVE PRODUCTIONS 28328 5,469.81 CONTRACTUAL SERVICES 5,469.81 738 64580 220 37545 BAY BADMINTON CENTER 28403 184.80 CONTRACTUAL SERVICES 184.80 101 68010 220 1372 37546 FISHER SCIENTIFIC 28697 1,575.04 CAPITAL EQUIPMENT 1,575.04 201 65200 800 37547 SAN FRANCISCO FORD LINCOLN MERCU 28825 32,213.13 CAPITAL EQUIPMENT 32,213.13 620 66700 800 37548 GMPCS PERSONAL COMMUNICATIONS IN 28941 4.95 CONTRACTUAL SERVICES 4.95 201 65500 220 37549 PACIFIC MAINTENANCE COMPANY 29145 13,921.49 CONTRACTUAL SERVICES 267.02 619 64460 220 5121 CONTRACTUAL SERVICES 1,372.08 619 64460 220 5120 CONTRACTUAL SERVICES 1,792.07 619 64460 220 5190 CONTRACTUAL SERVICES 1,858.08 619 64460 220 5110 CONTRACTUAL SERVICES 3,681.14 619 64460 220 5180 CONTRACTUAL SERVICES 752.05 619 64460 220 5240 CONTRACTUAL SERVICES 380.02 619 64460 220 5170 CONTRACTUAL SERVICES 1,229.60 619 64460 220 5130 CONTRACTUAL SERVICES 2,004.40 619 64460 220 CONTRACTUAL SERVICES 450.02 619 64460 220 5210 CONTRACTUAL SERVICES 135.01 619 64460 220 5230 37550 NORTH BAY CONSTRUCTION 29158 13,097.48 CONTRACTUAL SERVICES 13,097.48 326 82220 220 37551 WELLS FARGO BANK 29159 1,455.28 CONTRACTUAL SERVICES 1,455.28 326 82220 220 37552 LOREN MYROW 29178 450.00 CONTRACTUAL SERVICES 450.00 101 68010 220 1784 37553 WORKPLACE ESSENTIALS 29205 31.25 MISCELLANEOUS 31.25 101 30730 37554 TIMBERLINE CONSTRUCTION 29206 1,600.00 DEPOSIT REFUNDS 1,600.00 101 22520 37555 SONG LEE 29207 390.42 MISCELLANEOUS 390.42 526 22502 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 01/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 37530 AT&T MOBILITY 27714 66.52 COMMUNICATIONS 66.52 101 64150 160 37531 AT&T MOBILITY 27716 34.72 COMMUNICATIONS 34.72 101 64100 160 37532 AT&T MOBILITY 27724 674.35 COMMUNICATIONS 674.35 201 65200 160 37533 AT&T MOBILITY 27725 110.10 COMMUNICATIONS 110.10 201 65200 160 37534 AT&T MOBILITY 27763 119.58 COMMUNICATIONS 119.58 201 65200 160 37535 AD BRAKES 27766 242.37 FIRE APPARATUS MAINT. 242.37 201 65200 203 37536 CDPH-OCP 27933 110.00 TRAINING EXPENSE 110.00 526 69020 260 37537 R&S ERECTION NORTH PENINSULA 27969 p. 567.36 MISC. SUPPLIES 70.36 619 64460 120 5110 PROFESSIONAL & SPECIALIZED S 497.00 619 64460 210 5130 37538 ADVANCED INFRASTRUCTURE TECHNOLO 28004 1,569.04 MISC. SUPPLIES 1,569.04 527 66520 120 37539 MICHAEL ADAM 28008 4,246.00 CONTRACTUAL SERVICES 3,046.00 101 68010 220 1781 CONTRACTUAL SERVICES 1,200.00 101 68010 220 1780 37540 KENNETH MARKEY 28114 767.50 MISCELLANEOUS 167.50 101 36630 MISCELLANEOUS 600.00 101 22525 37541 CINTAS FIRE PROTECTION 28124 279.00 PROFESSIONAL & SPECIALIZED S 99.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 90.00 619 64460 210 5180 PROFESSIONAL & SPECIALIZED S 90.00 619 64460 210 5110 37542 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 1,534.54 MISC. SUPPLIES 994.57 619 64460 120 5250 MISC. SUPPLIES 18.79 619 64460 120 5160 MISC. SUPPLIES 84.44 619 64460 120 5170 MISC. SUPPLIES 350.73 619 64460 120 5250 MISC. SUPPLIES 59.00 619 64460 120 5170 MISC. SUPPLIES 27.01 619 64460 120 5250 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 01/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 37516 MYRON 25150 350.24 MISC. SUPPLIES 116.00 101 66210 120 MISC. SUPPLIES 117.00 526 69020 120 MISC. SUPPLIES 117.24 527 66520 120 37517 SESAC 25179 536.00 DUES & SUBSCRIPTIONS 536.00 101 68010 240 1101 37518 BAY CITIES DRIVING SCHOOL 25220 2,807.00 CONTRACTUAL SERVICES 2,807.00 101 68010 220 1422 37519 OFFICE DEPOT 25224 537.27 OFFICE EXPENSE 356.29 101 65100 110 OFFICE EXPENSE 180.98 201 65200 110 37520 SSFFD CTC 25376 120.00 MISCELLANEOUS 120.00 731 22554 37521 GRAPHICS ON THE EDGE 26096 804.30 SMALL TOOLS 804.30 201 65200 130 37522 HULBERG & ASSOCIATES INC. 26141 3,500.00 PROFESSIONAL & SPECIALIZED S 3,500.00 530 65400 210 37523 VISION INTERNET PROVIDERS INC 26294 200.00 COMMUNICATIONS 200.00 621 64450 160 37524 ANDREW JORDAN 26410 1,800.00 DEPOSIT REFUNDS 1,800.00 101 22520 37525 CALIFORNIA MUNICIPAL REVENUE & T 26477 50.00 DUES & SUBSCRIPTIONS 50.00 101 64250 240 37526 SKYLINE BUSINESS PRODUCTS 26825 180.41 OFFICE EXPENSE 145.88 101 65300 110 OFFICE EXPENSE 11.51 101 64150 110 OFFICE EXPENSE 11.51 101 64420 110 OFFICE EXPENSE 11.51 101 64350 110 37527 INTERNATIONAL CODE COUNCIL 27152 100.00 DUES & SUBSCRIPTIONS 100.00 101 65300 240 37528 KIELTY ARBORIST SERVICES 27428 200.00 CONTRACTUAL SERVICES 200.00 101 68020 220 2100 37529 ACME SECURITY 27661 208.75 PROFESSIONAL & SPECIALIZED S 208.75 619 64460 210 5270 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 01/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 37503 AT&T/MCI 23728 9,459.46 COMMUNICATIONS 23.91 101 64250 160 COMMUNICATIONS 23.70 101 68020 160 2200 MISCELLANEOUS 87.71 101 68020 192 2200 COMMUNICATIONS 15.41 619 64460 160 UTILITY EXPENSE 9,308.73 896 20281 37504 DEWEY SERVICES, INC. 23902 430.00 CONTRACTUAL SERVICES 55.00 619 64460 220 5130 CONTRACTUAL SERVICES 70.00 619 64460 220 5120 CONTRACTUAL SERVICES 70.00 619 64460 220 5180 CONTRACTUAL SERVICES 55.00 619 64460 220 5160 CONTRACTUAL SERVICES 55.00 619 64460 220 5150 CONTRACTUAL SERVICES 55.00 619 64460 220 5170 CONTRACTUAL SERVICES 70.00 619 64460 220 5110 37505 STEVE JOHNSON 23927 1,125.00 MISCELLANEOUS 1,125.00 101 22546 37506 SPANGLE ASSOCIATES 24113 528.00 PROFESSIONAL & SPECIALIZED S 528.00 530 65400 210 37507 BAYSIDE PRINTED PRODUCTS 24192 218.56 OFFICE EXPENSE 218.56 101 64250 110 37508 KENNEDY/JENKS CONSULTANTS 24570 16,166.05 PROFESSIONAL & SPECIALIZED S 16,166.05 326 81180 210 37509 KIDZ LOVE SOCCER, INC. 24637 4,989.60 CONTRACTUAL SERVICES 4,989.60 101 68010 220 1372 37510 KEN GIACOTTO 24642 462.00 MISCELLANEOUS 462.00 130 20016 37511 EXCEL FITNESS SOLUTIONS 24854 234.39 EQUIPMENT MAINT. 234.39 201 65200 200 37512 CODY BROCK INC. 24944 630.00 MISCELLANEOUS 630.00 101 36310 37513 WESCO..GRAPHICS INC 25007 5,423.23 MISCELLANEOUS 5,423.23 101 68010 115 1101 37514 WATKINS AND BORTOLUSSI 25011 15,741.44 CONTRACTUAL SERVICES 15,741.44 320 82320 220 37515 DE LAGE LANDEN 25057 171.35 CONTRACTUAL SERVICES 171.35 201 65.200 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 01/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 37490 TOWNE FORD SALES, INC. 22146 15.27 SUPPLIES 15.27 620 15000 37491 R&B COMPANY 22178 2,250.50 MISC. SUPPLIES 112.48 526 69020 120 MISC. SUPPLIES 2,138.02 527 66520 120 37492 TECHNOLOGY,ENGINEERING & CONSTRU 22435 200.00 PROFESSIONAL & SPECIALIZED S 200.00 620 66700 210 37493 CSG CONSULTANTS 22465 7,718.75 PROFESSIONAL & SPECIALIZED S 7,718.75 528 66600 210 37494 BURLINGAME GOLF CENTER 22582 1,142.07 GAS & ELECTRIC 1,142.07 101 68010 170 1286 37495 JIM NANTELL 22762 292.50 MISC. SUPPLIES 292.50 101 69537 120 37496 BURLINGAME FAMILY PET HOSPITAL 22773 109.98 MISC. SUPPLIES 109.98 101 65100 120 37497 SAN MATEO DAILY JOURNAL 22804 1,080.00 CONTRACTUAL SERVICES 1,080.00 320 79410 220 37498 BAY AREA LIGHTS AND SIRENS 23083 320.00 RADIO MAINT. 320.00 201 65200 205 37499 OFFICE MAX 23306 1,237.65 OFFICE EXPENSE 21.99 101 64250 110 OFFICE EXPENSE 685.23 101 68010 110 1100 OFFICE EXPENSE 86.91 101 64250 110 OFFICE EXPENSE 75.85 101 64400 110 OFFICE EXPENSE 367.67 621 64450 110 37500 UNIVERSAL SPECIALTIES, INC. 23311 261.56 MISC. SUPPLIES 139.89 619 64460 120 5190 PROFESSIONAL & SPECIALIZED S 121.67 619 64460 210 5130 37501 WILCO SUPPLY 23333 18.78 MISC. SUPPLIES 18.78 619 64460 120 5180 37502 AT&T 23661 47.78 COMMUNICATIONS 47.78 621 64450 160 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 01/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 37475 CLEARLITE TROPHIES 19679 573.73 UNIFORMS AND EQUIPMENT 573.73 101 68020 140 2200 37476 CREATIVE INTERCONNECT 19768 228.36 CONTRACTUAL SERVICES 228.36 201 65200 220 37477 PENINSULA CORRIDOR JOINT 20060 6,570.00 RENTS & LEASES 4,380.00 526 69020 180 RENTS & LEASES 2,190.00 527 66520 180 37478 SYED MURTUZA 20201 2,500.00 MISCELLANEOUS 2,500.00 101 66210 031 37479 AFFINITEL COMMUNICATIONS 20246 480.83 COMMUNICATIONS 480.83 621 64450 160 37480 DAPPER TIRE CO., INC. 20464 1,056.00 SUPPLIES 1,056.00 620 15000 37481 LYNX TECHNOLOGIES 20501 3,425.00 PROFESSIONAL & SPECIALIZED S 3,425.00 326 75170 210 37482 BURLINGAME LIB. FOUNDATION 20561 2,020.93 LIBRARY EXPENSES 2,020.93 731 22531 37483 CATHERINE J.M. NILMEYER 20801 600.00 MISCELLANEOUS 600.00 101 22525 37484 QUICK MIX CONCRETE 21140 1,768.59 MISC. SUPPLIES 1,270.14 101 66210 120 SIDEWALK REPAIR EXPENSE 498.45 101 66210 219 37485 JACK VAN ETTEN 21171 50.00 MISCELLANEOUS 50.00 101 65100 031 37486 CEB 21210 167.98 MISC. SUPPLIES 167.98 101 64350 120 37487 SAN MATEO COUNTY TRAINING 21603 540.00 DUES & SUBSCRIPTIONS 540.00 201 65200 240 37488 MISSION VALLEY FORD 21675 124.12 SUPPLIES 124.12 620 15000 37489 IEDA 21981 3,046.28 PROFESSIONAL & SPECIALIZED S 3,046.28 101 64420 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 01/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 37462 MUNICIPAL MAINTENANCE 16629 73.31 MISC. SUPPLIES 73.31 527 66520 120 37463 DEEJOHNS CHRISTMAS TREES 16767 695.70 MISCELLANEOUS 695.70 526 22502 37464 SUPERIOR TRANSMISSIONS INC 17388 106.15 FIRE APPARATUS MAINT. 106.15 201 65200 203 37465 METRO MOBILE COMMUNICATIONS 17402 99.00 RADIO MAINT. 99.00 201 65200 205 37466 COLORPRINT 17497 97.97 PROFESSIONAL & SPECIALIZED S 97.97 101 64350 210 37467 LEE & ASSOCIATES 17568 63.54 FIRE APPARATUS MAINT. 24.09 201 65200 203 MISCELLANEOUS 39.45 731 22554 37468 SIERRA MORENO MERCANTILE CO. 18357 319.87 SMALL TOOLS 319.87 101 68020 130 2200 37469 TOWN OF HILLSBOROUGH 18419 3,160.00 MISCELLANEOUS 3,160.00 130 20018 _ 37470 RICOH AMERICAS 18555 12.45 OFFICE EXPENSE 12.45 101 65100 110 37471 BAY AREA PAVING CO 18790 2,900.00 CONTRACTUAL SERVICES 2,900.00 320 78490 220 37472 BAY ALARM 18854 2,374.73 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5110 PROFESSIONAL & SPECIALIZED S 666.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 954.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 129.00 619 64460 210 5121 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 172.73 619 64460 210 5180 PROFESSIONAL & SPECIALIZED S 111.00 619 64460 210 5230 PROFESSIONAL & SPECIALIZED S 162.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5120 37473 ARROWHEAD MOUNTAIN SPRING WATER 19330 47.19 MISC. SUPPLIES 47.19 526 69020 120 37474 BURTON'S FIRE, INC. 19366 239.43 FIRE APPARATUS MAINT. 239.43 201 65200 203 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 01/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37451 WEST GROUP PAYMENT CTR. 03964 1,709.32 PROFESSIONAL & SPECIALIZED S 1,709.32 101 64350 210 37452 B.E.I. ELECTRICAL SUPPLIES 09072 52.57 MISC. SUPPLIES 52.57 619 64460 120 5130 37453 TESTING ENGINEERS, INC. 09270 21,608.75 PROFESSIONAL & SPECIALIZED S 20,606.75 320 81580 210 PROFESSIONAL & SPECIALIZED S 1,002.00 327 81800 210 37454 ABAG - LIABILITY 09518 8,816.41 PROFESSIONAL & SPECIALIZED S 85.00 618 64520 210 CLAIMS PAYMENTS 8,731.41 618 64520 601 37455 OLE'S 09626 317.05 SUPPLIES 317.05 620 15000 37456 INTERSTATE TRAFFIC 09790 80.00 MISC. SUPPLIES 80.00 101 66210 120 37457 DARYL D JONES INC 10101 256.83 CONTRACTUAL SERVICES 256.83 201 65200 220 37458 CAL-STEAM 10557 3,191.13 SMALL TOOLS 1,824.19 101 68020 130 2200 MISCELLANEOUS 27.34 101 68020 192 2200 MISC. SUPPLIES 1,019.08 526 69020 120 MISC. SUPPLIES 292.59 527 66520 120 MISC. SUPPLIES 18.85 619 64460 120 5170 SUPPLIES 9.08 620 15000 37459 CHIEF DON DORNELL 11568 1,287.29 MISC. SUPPLIES 58.84 201 65200 111 MISC. SUPPLIES 12.00 201 65200 120 SMALL TOOLS 47.96 201 65200 130 GAS, OIL & GREASE 99.17 201 65200 201 VEHICLE MAINT. 15.32 201 65200 202 DUES & SUBSCRIPTIONS 100.00 201 65200 240 TRAINING EXPENSE 904.00 201 65200 260 MISCELLANEOUS 50.00 731 22554 37460 DOCUMENT PROCESSING SYSTEMS 13890 149.00 EQUIPMENT MAINT. 149.00 101 64250 200 37461 VALLEY OIL CO. 15764 2,727.90 GAS, OIL & GREASE 2,727.90 201 65200 201 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 01/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 37444 EWING IRRIGATION PRODUCTS 02157 26,448.02 MISCELLANEOUS 191.13 101 68020 192 2200 LIBRARY--BOOKS AND MAPS 26,256.89 320 81100 129 37445 W.W. GRAINGER, INC. 02248 981.02 SMALL TOOLS 482.73 201 65200 130 MISC. SUPPLIES 11.70 526 69020 120 MISC. SUPPLIES 118.27 619 64460 120 MISC. SUPPLIES 182.62 619 64460 120 5170 MISC. SUPPLIES 109.57 619 64460 120 5140 MISC. SUPPLIES 56.95 619 64460 120 5170 MISC. SUPPLIES 19.18 619 64460 120 5110 37446 GRANITE ROCK COMPANY 02261 721.06 STREET RESURFACING EXPENSE 721.06 101 66210 226 37447 P. G. & E. 03054 18,801.83 GAS & ELECTRIC 18,801.83 101 66100 170 37448 RANDY SCHWARTZ 03518 687.00 MISCELLANEOUS 687.00 101 68010 031 37449 U S POSTAL SERVICE 03821 180.00 OFFICE EXPENSE 180.00 621 64450 110 37450 BURLINGAME REC. DEPT./PETTY CASH 03910 2,984.89 MISC. SUPPLIES 12.96 101 68020 120 2100 MISC. SUPPLIES 26.88 101 68010 120 1781 MISC. SUPPLIES 164.11 101 68010 120 1330 MISC. SUPPLIES 25.92 101 68010 120 1100 MISC. SUPPLIES 118.11 101 68010 120 1891 MISC. SUPPLIES 267.14 101 68010 120 1521 MISC. SUPPLIES 8.00 101 68020 120 2300 MISC. SUPPLIES 77.78 101 68010 120 1370 MISC. SUPPLIES 0.10 101 68010 120 1521 UNIFORMS AND EQUIPMENT 64.70 101 68020 140 2200 EQUIPMENT MAINT. 10.14 101 68020 200 2200 CONTRACTUAL SERVICES 332.92 101 68010 220 1101 CONTRACTUAL SERVICES 140.00 101 68010 220 1646 CONTRACTUAL SERVICES 293.00 101 68010 220 1644 CONTRACTUAL SERVICES 479.00 101 68010 220 1212 CONTRACTUAL SERVICES 108.00 101 68010 220 1784 CONTRACTUAL SERVICES 203.13 101 68010 220 1349 DUES & SUBSCRIPTIONS 160.00 101 68020 240 2300 DUES & SUBSCRIPTIONS 300.00 101 68020 240 2200 TRAVEL & MEETINGS 159.00 101 68020 250 2200 TRAINING EXPENSE 34.00 101 68020 260 2300 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 01/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 37430 * ISABELLE HOLLINGSWORTH 29193 124.44 MISCELLANEOUS 124.44 101 64450 040 37431 * DENNIS KNIBBS 29194 248.88 MISCELLANEOUS 248.88 101 64450 040 37432 * CHARLES KOCH 29195 124.44 MISCELLANEOUS 124.44 101 64450 040 37433 * NANCY LECHICH 29196 124.44 MISCELLANEOUS 124.44 101 64450 040 37434 * RENEE MASON 29197 124.44 MISCELLANEOUS 124.44 101 64450 040 37435 * BERNADINE MATT 29198 124.44 MISCELLANEOUS 124.44 101 64550 040 37436 * LARRY NOFZIGER 29199 124.44 MISCELLANEOUS 124.44 101 64450 040 37437 * CAROL O'DONNELL 29200 248.88 MISCELLANEOUS 248.88 101 64450 040 37438 * KATHLEEN PARKIN 29201 762.96 MISCELLANEOUS 762.96 101 64450 040 37439 * MARY PEARSON 29202 124.44 MISCELLANEOUS 124.44 101 64450 040 37440 * SYLVIA RUHL 29203 124.44 MISCELLANEOUS 124.44 101 64550 040 37441 * JACQUELINE SCHIEDECK 29204 124.44 MISCELLANEOUS 124.44 101 64550 040 37442 BURLINGAME GLASS COMPANY 01533 315.00 PROFESSIONAL & SPECIALIZED S 315.00 619 64460 210 5180 37443 L. N. CURTIS & SONS 02027 55.21 FIRE APPARATUS MAINT. 55.21 201 65200 203 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 01/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 37414 * RICHARD QUADRI 03208 124.44 MISCELLANEOUS 124.44 101 64450 040 37415 * PAUL BORG 09981 365.97 MISCELLANEOUS 365.97 101 64550 040 37416 * LINDA LEE 10209 124.44 MISCELLANEOUS 124.44 101 64450 040 37417 * MARY JANNEY 19042 373.32 MISCELLANEOUS 373.32 101 64450 040 37418 * PATRICIA BERGSING 29179 124.44 MISCELLANEOUS 124.44 101 64550 040 37419 * ROBERT BEZECNY 29180 248.88 MISCELLANEOUS 248.88 101 64550 040 37420 * DOMENIC DAVINO 29182 248.88 MISCELLANEOUS 248.88 101 64550 040 37421 * BLANCHE DUFFEY 29183 124.44 MISCELLANEOUS 124.44 101 64550 040 37422 * FAYE EBNER 29184 124.44 MISCELLANEOUS 124.44 101 64550 040 37423 * RICHARD EVA 29185 248.88 MISCELLANEOUS 248.88 101 64550 040 37424 * VIRGINIA FORTMILLER 29187 124.44 MISCELLANEOUS 124.44 101 64550 040 37425 * LORINE GANDOLFI 29188 124.44 MISCELLANEOUS 124.44 101 64550 040 37426 * JOSEPH GIORDANO 29189 248.88 MISCELLANEOUS 248.88 101 64550 040 37427 * ANNETTE GRESLAT 29190 124.44 MISCELLANEOUS 124.44 101 64550 040 37428 * JOHN HARKINS 29191 124.44 MISCELLANEOUS 124.44 101 64550 040 37429 * ADOLPH HARRISON 29192 746.64 MISCELLANEOUS 746.64 101 64550 040 Agenda Item Meeting Date 'br CLK-Butler, Carolyn From: MGR-Nantell, Jim Sent: Tuesday, February 10, 2009 11:00 PM To: COUNCIL-Keighran, Ann Cc: CLK-Kearney, Mary Ellen; CLK-Butler, Carolyn Subject: FW: HSR Sign-in sheet and letter Attachments: 09 0206 HSR Letter.pdf; 09 0206 HSR Sign-in Sheet.pdf Ann OK to add to agenda for Council discussion. Jim Nantell City Manager City of Burlingame (650) 558-1-205 (650) 556-9282 fax area Sign Up for City e-News at www.burlin ag me.org From: Jerry Deal [mailto:jerry@jdealassociates.com] Sent: Tuesday, February 10, 2009 10:34 AM To: MGR-Nantell, Jim Subject: FW: HSR Sign-in sheet and letter Jim: This is the letter than the coalition that I attended want mayors and council members to sign onto. Could this be put onto our agenda for the next meeting. This is not to say I support the letter but think the council should decide what they want to do....I will be out of town Tuesday and Wednesday but available sometimes on my cell...650-922- 6975...thanks...jerry deal From: Lawas, Heather [mailto:Heather.Lawas@ssf.net] Sent: Monday, February 09, 2009 8:11 AM To: raljen@ixnetcom.com; m.ckinney@sbcglobal.net; ksteffens@menlopark.org; martinengel@earthlink.net; a.ringham@sbcglobal.net; djones@ci.atherton.ca.us; alexkobayashi@asm.ca.gov; gayle.likens@cityofpaloalto.org; mhdodley@pacbell.net; scotthaywood@uta.org;joleary@sanbruno.ca.gov;joan.jenkins@mountainview.gov; pat_burt@acteron.com; rcline@vocecomm.com; deanjchu@yahoo.com; kjfergusson@menlopark.org; jerry@jdealassociates.com; ronit.bryant@mountainview.gov Subject: HSR Sign-in sheet and letter Please find attached High Speed Rail Sign-in sheet and letter. Thanks. Heather Lawas 1 An Open Letter to the California High Speed Rail Authority Last November, California voters overwhelmingly ushered in a new vision for transportation statewide when they approved Proposition IA. We recognize that there are many advantages derived from the proposed High Speed Rail(HSR)project, from reduced carbon emissions to easier and more affordable mobility. We also recognize that HSR will be the backbone of transportation for decades into the future. Yet,the HSR presents critical issues for us on the San Francisco Bay Area Peninsula where the communities along the current railway are denser than anywhere else along the proposed HSR rail plan. As elected officials and Mayors of the cities along the Peninsula,we must raise specific concerns and suggest approaches that will help move us ahead as partners toward a successful HSR design and construction. All along the Caltrain right-of-way(ROW), from the northern end of the San Mateo County to the southern tip of the Santa Clara County,each of our towns share similar concerns, including: keeping east-west local roads open, protecting the walkable, bikeable nature of our communities,protecting Caltrain Baby Bullet and local service and avoiding monolithic fences or berms that will potentially block views, impact homeowners and local businesses and divide communities. We respectfully request that the High Speed Rail Authority, its design team from HNTB, and Caltrain,collaborate with our coalition of cities to create a productive and meaningful process to build and extend the EIR scoping period beyond the March 6th, 2009 deadline,)to develop optimal urban design alternatives that would be evaluated in the EIR/EIS. i_. 3 Such alternatives should include below grade--a tunnel or a trench option--to fulfill our downtown vision projects and to meet the SB375 mandate to develop an integrated land use/transportation"sustainable communities"strategy. Collaboration will also support the discovery of more opportunities for transit-oriented development in the vacated areas above ground(air rights). As you visit our towns and cities where we make our homes,and talk to the constituents we serve, we urge you to make urban design the top priority in your conversations. This is a legacy project that will last for generations. Please allow us the time and resources to do it right the first time. We look forward to working with you to achieve mutual goals for our communities in this new era of transportation. Sincerely, BURL.-i NGAME Library Board of Trustees Minutes November 18, 2008 - I. Call to Order President Brock called the meeting to order at 5:30pm. II. Roll Call Trustees Present: Nancy Brock, Deborah Griffith,*Katie McCormack, Pat Toft; Sandy Towle . Staff Present: -Al Escoffier, City Librarian Sidney.Poland, Recorder III. Minutes of the October 21, 2008 Trustee Meeting The Trustees unanimously approved the October 21, 2008 minutes. M/S/C (Griffith/Toft) IV. Correspondence and Attachments A. State Budget 2008-2009 The Trustees reviewed the Governor's'budget. No reductions in Transaction Based Reimbursements or the Public Library Fund have suggested at this time. B. Key Indicators The City Librarian prepared a power point presentation for the Trustees which provided-statistical information in the areas of usage,-circulation trends, program attendance, as well as-a general overview of accomplishments past and present,and future goals for the. main Library and Easton. C. Library Accomplishments 2007-2008 The 6 major accomplishments for the 2007-2008 year as determined by the City Librarian are as follows: 1) Installation of new fiber optic cable at.both Easton and the main library; 2) Renovation of the Children's room; 3) Recipient of 7 national library,awards for public relations; 4) 6% increase of use statistics (10% at.the main and. 15% at Easton);- 5) Establishment of an Education Fund by the Board of Trustees and 6).October 19th Centennial Kick Off event to begin the celebration of the Library's 100th year: V. From the Floor - No one from the public,attended. - 480 Primrose Road•Burlingame•California 94010-4083 j Phone(650)558-7474'Fax(650)342-6295•www.burlingame.org/library VI. Reports A. City Librarian's Report - Highlights 1. Hillsborough Contract Hillsborough paid the City of Burlingame and San Mateo for the months of July, August and September at the rate specified in its current contract. No further negotiations have been conducted. regarding a new contract. 2. Library Recarpeting project - The'carpet project has been put on hold.due to the budget crisis. 3. Website Statistics Cathy Somerton and Jeff Mikuli.k , have complied statistics for the Library Website and its various links. The Library Home page had 24, 562 hits from April 1st through May 31 st and 47,377_hits from September 1 st through October 31 st, 2008. B. Foundation Report The Foundation Board members are currently making plans for the Author's Luncheon which will be held in May. KrisCaron, Chair of the Committee, is researching venues for the event. Election of officers for 2009 will take place by mail during the month of December.. ,New officers will be installed at the January 2009 annual meeting. Incoming board members will be introduced at this time. - : - VII. Unfinished Business A. Winter Wonderland This very special event will be held on Friday December 12th from 7:00 to 9:00pm. B. Employee Achievement Award*Event After reviewing the nominations, Trustee Towle and McCormack will select the three winners of the Employee Achievement Award for 2008. The awards will be presented at the employee recognition dinner to be held December 14, at the Doubletree Hotel. C. Library Budget Each department manager has been requested by the City Manager to develop a budget based on 5% and 10016 reductions. Reductions to the Library at 5% would be $ 192, 680 and at 10% $ 385,360. Library Board of Trustee Minutes November 18,2008- 2 As a result of these reductions possible operational changes could be as . follows: 1)'Close the Library at 5:00pm instead of 7:00pm,• 2) Close Easton on Friday; 3) Reduce the book budget by 30%; 4) Eliminate the interlibrary loan program:_and 4) Close extra days around holidays. Further reductions at the 10% level would include closing Monday through.Thursday at 8:.00pm instead of 9:00pm, as well as laying off benefitted staff. D. Duncan Trust The Silicon Valley community foundation;which manages the Duncan . Trust, has approved the Trustees' request for a grant of$ 60,000 for improvement and enrichment of the Library's non-print and print collections. VIII. New Business A. Draft of Strategic Plan and Mission Statement The City Librarian, library managers and selected staff members.have developed a draft of a new Mission Statement and Strategic Plan for the Trustees to review and offer their suggestions. Trustee McCormack offered to work with the committee in the role of a facilitator. B. Early Closure on Friday December 12th The Trustees unanimously approved the request of the City Librarian.to close the Library at 4:00pm on December 12th in order for the staff-to - prepare the Library for the Winter Wonderland event. . M/S C (Griffith/McCormack) / IX. Adiournment The Trustees' meeting was adjourned at 6:20pm. M/S/C (Griffith/McCormack) The next meeting of the Library Board of Trustees will be held January 20, 2009 at 5:30pm in the Library Conference. Room. There will not be a meeting'of the Board of Trustees in December of 2008. - -Respectfully Submitted, Ced H. Escoffier City Librarian Library Board of Trustee Minutes November 18,2008 3 Memorandum CENTRAL COUNTY To: Tony Constantouros, City ManagerRE" Jim Nantell, City Manager From: Don Dornell, Fire Chief Date: 2/4/2009 Re: Monthly Report - January 2009 CALLS FOR SERVICE: The Fire Department responded to 360 calls for service during the month. The average response time for two hundred and seventeen (217) EMS/Rescue calls responded to by Central County Fire Department was 4:36. There were six (6) calls that exceeded the targeted response time threshold; they were justified due to improper location given, out-of-district response, cancellation and then re-requested by PD, or radio difficulties. We had nineteen (19) responses on the freeways in our area. Automatic Aid (AA) was given by Central County Fire Department thirty-eight (38) times and we received AA on thirteen (13) occasions. ACTIVITIES UPDATE: Ten (10) new Fire Prevention Permits were issued; three (3) were for projects in Hillsborough. Fire Prevention personnel conducted thirty (30) construction inspections with ten (10) in Hillsborough. Seventeen (17) plan reviews were conducted along with one (1) vegetation management inspection. Fire companies conducted one hundred and nine (109) business inspections; there were twelve (12) school fire drills and no (0) station tours. Our NTSB certified personnel performed four (4) car seat inspections. KEY EVENTS: The department promoted Firefighter/paramedic Jake Pelk to Fire Captain on January 6t'. A badge ceremony will be held sometime in February. 1 Engine 35's crew visited Franklin Elementary School on January 14th to present a fire safety talk to Cub Scout Pack 128. The 30 scouts ranged from the 1st to 5th grades. Thanks to Captain Joe Bunnell, Firefighter/paramedic Trevor Wiens,and Firefighter Rick Velez for their presentation. On January 17th and 18th, department personnel participated in a two-day Mobile Exercise (Mobex)drill that involved FEMA Urban Search and Rescue (USAR) teams and regional resources. Our newly developed Special Operations USAR 233 responded as part of the initial resources sent to a simulated structure collapse at the College of San Mateo. Proctors from the State Office of Emergency Services were impressed with the operational readiness and demonstrated performance of our personnel. Saturday, January 24th, there were 40-50 Youth Baseball Coaches in attendance at the Burlingame Recreation Center for a presentation on the basics of the Fire/EMS System and pre-arrival actions. Topics included bleeding control,c-spine stabilization,fractures immobilization,and other sports injuries. Captain Pelk, Firefighter/paramedic Peg Shomaker, and Firefighter Ron Hunt delivered the training that was well received by the coaches. There was a multi-agency BART drill on Sunday,January 25th, starting at 4:30 am. Our personnel responded to the Millbrae BART station as part of a simulated response to a reported BART train on fire in the tunnel between Millbrae and the San Bruno BART Station. This was intended to test the San Mateo County BART Procedures and operational readiness of local agencies to a major event involving BART. EMS Division Chief John Kammeyer and Firefighter/paramedics Ron Novelli and Marc Symkowick attended a week-long course at the International School of Tactical Medicine. This is part of the on-going support the department provides to our police departments'SWAT teams. New regulations require all SWAT activations have a tactical medic in support of the operations. There is now an effort to have the County fund this requirement. Between January 28th and 31s`,Chief Domell met with all personnel to discuss the current budget issues,operational concerns,and service delivery across all divisions in the department. All levels of the organization are being asked to cooperate as we address the current economic conditions. The EMS Division began providing an 8-hour Advanced Cardiac Life Support class to all personnel as part of the goals established for 2009. 2 at&t AT&T U-verse January 29, 2009 City Manager James M. Nantell City of Burlingame 501 Primrose Rd Burlingame, CA 94010-3997 Dear City Manager Nantell: AT&T California ("AT&T") hereby advises you of a programming change for AT&T U-verses"' TV customers. Effective March 5, 2009, Palladia HD (chi #1502), currently available on the U100, U200, U300, and U400 tiers, will be moving to the HD Premium tier. Customers will be notified of this change in a separate mailing. If you have any questions, please contact your local AT&T External Affairs manager, Randy Okamura, on (408)493-7198. Sincerely, Rhonda J. Johnson Vice President, AT&T California Regulatory Affairs ©2009. AT&T Intellectual Property. All rights reserved. AT&T and the AT&T logo are trademarks of AT&T Intellectual Property. at&t AT&T U-verse December 19, 2008 City Manager James M. Nantell City of Burlingame 501 Primrose Rd Burlingame, CA 94010-3997 Dear City Manager Nantell: AT&T California ("AT&T") hereby advises you of the following information regarding new programming packages and pricing for AT&T U-verses"' TV customers. We are making some price adjustments due to increased business costs, including costs associated with ongoing service enhancements. The majority of these adjustments do not impact existing customers. We've added significant value to U-verse TV over the past two years by expanding local and national programming, tripling our HD channel line-up, adding Total Home DVR functionality, and offering one- of-a-kind features like AT&T U-bar, and a Flickr Photos channel. The following core package changes will be effective on February 1, 2009. The U200 package price will be $64/month for new customers and will continue to include an attractive programming lineup, an HD-ready DVR receiver, and access to Total Home DVR service. Existing U200 customers will continue to be charged their current rate of $59/month. The U-family package price will be $49/month for new customers and will continue to include an HD-ready DVR receiver, and access to Total Home DVR service. Existing U-family customers will continue to be charged their current rate of $44/month. The U100 package price will be $49/month for new customers and will continue to include an HD-ready non-DVR receiver. Existing U100 customers will continue to be charged their current rate of $44/month. The following core package bolt-on changes will be effective on February 1, 2009. The Movie Package price will increase from $15 to $20/month for all new and existing customers that bolt-on this premium package to their core TV package. The Paquete Espanol Package price will increase from $10 to $15/month for new and existing customers that bolt-on this Spanish language package to their core TV package. The charge for any additional receivers provided to customers for an additional fee (i.e., receivers not included as part of a customer's existing package) will be adjusted from $5 to $7/month per additional receiver. This change will be effective for all such additional receivers of new and existing customers. Price changes applicable to new customers only will apply to new customers ordering on or after the Effective Date. Price changes applicable to new and existing customers will apply to all customers beginning on the Effective Date. Existing customers impacted by these changes will receive thirty (30) days advance written notice of changes to their pricing. Additionally, AT&T is pleased to offer three new programming options beginning February 1, 2009. The U200 Latino core TV package will be available to all customers for $74/month. This new package has been developed to satisfy requests of consumers for a package structured specifically for the Hispanic TV market. This package will include an HD-ready DVR receiver, and access to Total Home DVR service. The U-basic core TV package will be available to all customers for $19/month and is structured as a locals-only package. This package will include one HD-ready non-DVR receiver and access to AT&T's information channels,interactive applications,and PEG channels. Additionally,AT&T will launch the U450 core TV package on February 23,2009. This package will be available to all customers for 5109/month. It is our most robust TV package and includes access to The Movie Package,HBO/CINEMAX,The Sports Package,and HD channels. In addition,an HD-ready receiver and access to Total Home DVR service are also included. U450 will replace the existing U400 which will no longer be available for sale as of February 23,2009. Existing U400 customers will not be affected by this change. AT&T will continue to bring innovative new features and programming to U-verse TV and we are firmly committed to giving customers the best value,the best product,and the best TV experience. If you have any questions,please contact your local AT&T External Affairs manager,Randy Okamura on (408)493-7198. Sincerely, Rhonda J.Johnson Vice President,AT&T California Regulatory Affairs 92008 AT&T Intellectual Property.All rights reserved.AT&T and the AT&T logo are trademarks of AT&T Intellectual Property.