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HomeMy WebLinkAboutAgenda Packet - CC - 2009.10.19 CITY 0 B kFM119AME Yffis'... a°0JYNE 6 BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 CITY COUNCIL MEETING AGENDA Monday, October 19, 2009 CLOSED SESSION: 6:00 p.m. - Conference Room A a. Conference with Labor negotiator pursuant to Government Code §54957.6(a): City Negotiators: Deirdre Dolan, Jim Nantell, Glenn Berkheimer(IEDA) Employee Organizations: Police Administrators, Police Officers Association 1. CALL TO ORDER—7:00 p.m.—Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. APPROVAL OF MINUTES—Regular Council Meeting of October 5, 2009 5. PRESENTATIONS a. Fire Poster Contest winners 6. PUBLIC HEARINGS a. Appeal of the Planning Commission's denial without prejudice of an application for conditional use permit for an accessory structure to be used for recreational purposes, on property at 349 Lexington Way, located in a single-family residential zone (Applicant has requested a continuance) 7. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 1 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. 8. STAFF REPORTS AND COMMUNICATIONS a. Information pertaining to creating Quiet Zones (QZ) along the railroad corridor in the City of Burlingame b. Resolution approving a storm drain fee deferral program for qualifying seniors, blind and disabled citizens c. Introduction of an Ordinance repealing Chapter 3.48, Civil Service Commission, and Section 3.52.04, Appeal Hearings, and amending Section 3.52.030 of Title 3 of the Burlingame Municipal Code; Adoption of a Resolution amending the civil service rules; and Adoption of a Resolution delegating to the City Manager the authority to determine industrial disability of safety members d. 2009 City accomplishments 9. APPROVAL OF CONSENT CALENDAR a. Adopt a Resolution awarding a construction contract to Con-Quest Contractors for the Burlingame Gate Grove Village subdivisions water main replacement project b. Consider canceling December 21, 2009 meeting c. Approve out-of-state travel for Fire Inspector d. Warrants &Payroll 10. COUNCIL COMMITTEE AND ACTIVITIES REPORTS/AND ANNOUNCEMENTS Council Members report on committees and activities and make announcements. 11. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 12. OLD BUSINESS 13. NEW BUSINESS a. Set appeal hearing for tree removal at Alturas Drive b. Removal of parked vehicles for street sweeping 14. ACKNOWLEDGMENTS a. Commission Minutes: Parks &Recreation, September 17, 2009; Beautification, October 1, 2009 2 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. b. Department Reports: Building, September 2009; Finance, September 2009 C. Two letters from Comcast concerning programming adjustments 15. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at 650 558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall,501 Primrose Road,from 8:00 a.m.to 5:00 p.m.before the meeting and at the meeting. Visit the City's website at www.burlinaame.org. Agendas and minutes are available at this site. PARKS & RECREATION COMMISSION & BEAUTIFICATION COMMISSION INTERVIEWS WEDNESDAY, OCTOBER 21, 2009 NEXT REGULAR CITY COUNCIL MEETING—MONDAY, NOVEMBER 2, 2009 3 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. CITY G BURUNGAME 'wc oa 0 b,wxe�lMeb BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of October 5, 2009 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Mayor Ann Keighran called the meeting to order at 7:00 p.m. CLOSED SESSION: CA Guinan advised that Council met in closed session and directed staff regarding the following and stated that there is no further reportable action: a. Conference with Labor negotiator pursuant to Government Code §54957.6(a): City Negotiators: Deirdre Dolan, Jim Nantell Employee Organizations: AFSCME 829, AFSCME 2190, BAMM, Fire Administration, IAFF 2400, Police Administrators, Police Officers Association, Teamsters Local 856, and Department Head/Unrepresented 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Dave Pine. 3. ROLL CALL COUNCILMEMBERS PRESENT: Baylock, Deal, Keighran, Nagel, O'Mahony COUNCILMEMBERS ABSENT: None 4. MINUTES Vice Mayor Baylock made a motion to approve the minutes of the September 21, 2009 regular Council meeting; seconded by Councilman Deal. The motion was approved by voice vote, 4-1-0 (Nagel abstained). 5. PRESENTATIONS a INTRODUCE SCOTT LAURENCE, SUPERINTENDENT, SAN MATEO UNION HIGH SCHOOL DISTRICT Mayor Keighran introduced Scott Laurence and welcomed him to his new position. Mr. Laurence made a few comments and said he looked forward to working with the City Council and staff. 1 Burlingame City Council October 5,2009 Unapproved Minutes b. PROCLAMATION RECOGNIZING NICK BOVIS, BROADWAY GRILL Mayor Keighran presented Broadway Grill owner, Nick Bovis with a Proclamation and thanked him for all his service to the community. C. EMPLOYEE RECOGNITION PROCLAMATION Mayor Keighran presented Public Works Director, Syed Murtuza with a Proclamation recognizing all his tireless work on the successful storm drain measure. d. RESOLUTION FROM CITY/COUNTY ASSOCIATION OF GOVERNMENTS (CCAG) HONORING TERRY NAGEL Mayor Keighran presented Councilwoman Nagel with a Resolution from the C/CAG Board of Directors recognizing her service to the Utilities and Sustainability Task Force. e. PRESENTATION ON BURLINGAME'S ADOPT-A-UNIT PROGRAM FC Dornell gave an update on the Adopt-A-Unit program and told of his visit to Fort Campbell this past August and how grateful the troops were to the City of Burlingame for their generosity. 5. PUBLIC HEARING a. PUBLIC HEARING AND ADOPTION OF A RESOLUTION AMENDING THE MASTER FEE SCHEDULE TO INCLUDE A SERVICE FEE FOR NON-BURLINGAME RESIDENTS FOR PROOF OF CORRECTION FOR MECHANICAL OR RELATED CITATIONS BY THE POLICE DEPARTMENT COP Van Etten reviewed the staff report and requested Council adopt Resolution No. 90-2009 amending the City's master fee schedule to add a new fee for Police Officer verification of non-resident "proof of correction"citations. Mayor Keighran opened the public hearing. There were no comments from the floor, and the hearing was closed Vice Mayor Baylock made a motion to approve Resolution No. 90-2009;seconded by Councilwoman Nagel. The motion was approved unanimously by voice vote, 5-0. 6. PUBLIC COMMENTS Burlingame resident Rawson Hobart spoke about the historical resource evaluation policy. Mark Simon, Caltrain Executive Officer for Public Affairs spoke about the Caltrain horn noise and the relocation of the horns The following Burlingame residents spoke about the loud train horns Peter Tucker, John Root, Michael Brownrigg, Tom Feeney and Betsy McGinn. Burlingame resident Pat Giorni spoke on Family Fun Bike Ride, congratulated Syed Murtuza and Terry Nagel, and the train horns; Susan Castner Paine spoke about high speed rail and the Redwood City forums; Jill Lauder spoke about the Eucalyptus trees at the Safeway 2 Burlingame City Council October 5,2009 Unapproved Minutes site. Mark Simon spoke again and answered some questions posed by the speakers and commented about railroad quiet zones. Kent Lauder spoke about high speed rail. There were no further comments from the floor. 7. STAFF REPORTS AND COMMUNICATIONS a. INTRODUCE AN ORDINANCE FOR AMENDING CHAPTER 25.16.130 OF THE MUNICIPAL CODE TO INCREASE THE TIME LIMIT FOR EXERCISE OF VARIANCE, CONDITIONAL USE PERMIT, SPECIAL PERMIT, OR CONDOMINIUM PERMIT AND TO AMEND THE TIME LIMIT FOR EXTENSIONS,AND TO AMEND CHAPTER 25.57.030 TO CLARIFY THE APPEAL PERIOD FOR DESIGN REVIEW APPLICATIONS CDD Meeker reviewed the staff report and requested Council consider amending the zoning code to increase the initial time limit for exercising approvals by the Planning Commission and City Council from one year to three years; amend the number and time limit for extensions from a one year extension to a one-time, two- year extension; provide for the application of the proposed time limit amendments to approvals that have not yet expired, or are still within an approved one-year extension; and clarify and amend the appeal period for design review applications from 7 days to 10 days to be consistent with appeal periods for other applications. Council discussion followed and it was suggested that a two year sunset clause be added to the Ordinance; after which time the original time limits for planning permits would be reinstated for projects approved after the sunset date. There was also a suggestion to adopt the changes as they were introduced, and then amend the ordinance again in two years. CDD Meeker advised that it was necessary to return it to the Planning Commission for consideration of the change. Councilwoman Nagel made a motion add a two year sunset clause to the Ordinance and return it to the Planning Commission; seconded by Vice Mayor Baylock. The motion was approved unanimously by voice vote, 5-0. b. CONSIDER APPOINTMENT TO TRAFFIC, SAFETY, & PARKING COMMISSION CM Nantell reviewed the staff report and recommended Council call for applications for the Traffic, Safety &Parking Commission. The application deadline was set for October 30, 2009. 8. CONSENT CALENDAR Councilwoman O'Mahony made a motion to approve the Consent Calendar; seconded by Councilman Deal. The motion was approved unanimously by voice vote, 5-0. a. ADOPT A RESOLUTION AWARDING BAYSHORE HIGHWAY SIGNAL INTERCONNECT TO W. BRADLEY ELECTRIC DPW Murtuza requested Council adopt Resolution No. 91-2009 awarding contract for Bayshore Highway Traffic Signal Interconnect Project. b. APPROVAL FOR OUT-OF-STATE TRAVEL FOR EMERGENCY PREPAREDNESS COORDINATORS' ATTENDANCE AT THE EMERGENCY MANAGEMENT INSTITUTE IN EMMITSBURG, MARYLAND 3 Burlingame City Council October 5,2009 Unapproved Minutes FC Dornell requested Council approve travel for Emergency Preparedness Coordinators Rocque Yballa and John Parkin. 9. COUNCIL COMMITTEE AND ACTIVITIES REPORTS AND ANNOUNCEMENTS Council reported on various events and committee meetings each of them attended on behalf of the City. 10. PUBLIC COMMENTS Burlingame resident Pat Giomi spoke about bicycle funding and high speed rail. Burlingame resident John Root spoke about high speed rail and the train horns. There were no further comments from the floor. 11. OLD BUSINESS 12. NEW BUSINESS Council set October 19, 2009, as the hearing date for the Planning Commission appeal for 349 Lexington Way. Council also discussed a railroad quiet zone; neighborhood notification of high speed rail; and providing an update on the storm drainage CIP program on future City Council agendas. 13. ACKNOWLEDGMENTS a. Commission Minutes: Traffic, Safety&Parking, August 13, 2009; Library, August 25, 2009; Planning, September 28, 2009 b. Letter from Comcast concerning programming adjustments 14. ADJOURNMENT Mayor Keighran adjourned the meeting at 9:27 p.m. in memory of Lola Leonelli a longtime resident of Burlingame. Respectfully submitted, Mary Ellen Kearney City Clerk 4 Burlingame City Council October 5,2009 Unapproved Minutes 2009 Fire Safety Poster Contest Winners Name School Rank Burlingame Winners: Aiden Lew St. Catherine of Siena School Kindergarten— 1St Place Brandon Foley St. Catherine of Siena School Kindergarten—2 nd Place Anthony Powers St. Catherine of Siena School Kindergarten—3` Place Alden Laborde St. Catherine of Siena School First Grade— 1St Place Tiffany Tam Roosevelt School First Grade—2° Place David Connolly St. Catherine of Siena School First Grade—3` Place Erika Hillhouse St. Catherine of Siena School Second Grade— 1St Place Lily Delchiaro St. Catherine of Siena School Second Grade—2 nd Place Juliana Pianim Roosevelt School Second Grade—3` Place Neal Begovich St. Catherine of Siena School Third Grade— 1St Place Michael Lucier St. Catherine of Siena School Third Grade—2" Place Nikki Schaul St. Catherine of Siena School Third Grade—3` Place Sarah Jones St. Catherine of Siena School Fourth Grade— 1"Place Pauline Yang St. Catherine of Siena School Fourth Grade—2" Place Sarah Gonsalves St. Catherine of Siena School Fourth Grade—3` Place Paul Ferrari Our Lady of Angels Fifth Grade— 1"Place Alex Varni Our Lady of Angels Fifth Grade—2" Place Dara Phung St. Catherine of Siena School Fifth Grade—3` Place BRE STAFF REPORT AGENDA ITEM NO: 6. CMEETING DATE: October 19.2009 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: DATE: October 13,2009 APPROVED BY: FROM: William Meeker,Community Development Director—(650)558- 255 SUBJECT: APPEAL OF THE PLANNING COMMISSION'S DENIAL WITH PREJUDICE OF AN APPLICATION FOR CONDITIONAL USE PERMIT FOR AN ACCESSORY STRUCTURE TO BE USED FOR RECREATIONAL PURPOSES,ON PROPERTY AT 349 LEXINGTON WAY,LOCATED WITHIN A SINGLE-FAMILY RESIDENTIAL(R-1)ZONE. RECOMMENDATION: The City Council should conduct a public hearing on the appeal of the application for Conditional Use Permit for an accessory structure to be used for recreational purposes at 349 Lexington Way, and consider public testimony and the analysis contained within the staff report. Action regarding the appeal should include specific findings supporting the Council's decision,and should be affirmed by resolution of the City Council. The reasons for any action should be stated clearly for the record. The City Council may consider the following alternatives: 1. deny the appeal and uphold the Planning Commission's action denying the application for Conditional Use Permit for a recreational area in an accessory structure;or 2. grant the appeal,and approve the project subject to conditions. BACKGROUND: Project Description: In the fall of 2008,the Building Division received a complaint about a second unit at 349 Lexington Way.Although San Mateo County records indicate that a 9'x 15'workshop(with 4'x 15'porch)existed at the location in 1951,a Building Division inspector determined that work had been performed to the structure that was extensive enough to classify it as new.No permit had been issued to expand the footprint of the structure. The Building Division inspector further determined that the bathroom and sewer line were most likely new but that there was no evidence of a second kitchen. In January of 2009,the applicant submitted an application for Conditional Use Permits for an accessory structure that will be used for recreational purposes,contains a toilet and that has windows within 10'of an adjacent property line for the 14'x 24'as-built accessory structure at 349 Lexington Way. On May 26, 2009 the Planning Commission denied the request for the three Conditional Use Permits. After denial of the application,Planning Staff worked with the applicant to substantially revise the project. The applicant is now proposing to remove the existing toilet and to remove the two windows on the structure that are within 10'of an adjacent property line,which removes the need for two of the previous three Conditional Use Permits. On June 18, 2009, the applicant submitted a substantially revised application for a Conditional Use Permit to use the non-permitted 14'x 24'as-built accessory structure for recreational purposes only. In addition to the accessory structure,the site contains a single-story,two-bedroom house with an attached nonconforming one-car garage.No work is proposed to the main structure as part of this application.The as-built accessory structure increased the lot coverage from approximately 1,689 SF to 1,830 SF where CITY COUNCIL MEETING—October 19,2009 Public Hearing—Appeal RE:349 Lexington Way 2,400 SF is the maximum allowed,and the Floor area from approximately 1,689 to 1,830 where 3,020 is the maximum allowed. Two parking spaces,one of which must be covered,are required for the existing two(2)bedroom house. The accessory structure is not considered a bedroom.The existing attached garage(10'x 14'-6"interior dimensions)is considered existing nonconforming and does not need to be brought up to code because no changes have been made to the main structure and there has been no increase in the number of bedrooms onsite.The applicant is requesting the following application: • Conditional Use Permit for an accessory structure that will be used for recreation purposes (CS 25.60.010,m). The latest Planning Commission staff report (dated September 14, 2009) is attached to this report and contains a detailed analysis of the proposal. Environmental Review Status: The project is Categorically Exempt from review pursuant to the California Environmental Quality Act(CEQA), per Section 15303 (e), which states that construction and location of limited numbers of new, small facilities or structures including accessory (appurtenant) structures including garages,carports, patios,swimming pools and fences is exempt from environmental review. Prior Planning Commission Action: Planning Commission Denial:The project was reviewed by the Planning Commission on September 14, 2009 as a Regular Action Item. At its meeting of September 14,2009,the Planning Commission denied with prejudice the property owner's request for a Conditional Use Permit for a recreational area in an accessory structure at 349 Lexington Way, Zoned R-1 (see attached September 14, 2009 Planning Commission minutes). The Commission denied the applications on a vote of 6-0-1 (Commissioner Cauchi absent). Appeal of Planning Commission's Action: On September 22, 2009, Bill and Marie Nasser, the property owners, appealed the Planning Commission's action (see attached letter). The reason for the appeal was not given. Attachments: Letter from Leigh F. Prince Esq.,project attorney,dated October 13,2009 Letter from Leigh F. Prince,Esq.,project attorney,dated October 2,2009 Appeal Letter from Bill and Made Nasser,dated September 22,2009 Letter from neighbors of 349 Lexington Way,dated September 14,2009 Photographs from neighbors of 349 Lexington Way,dated September 14,2009 September 14,2009 Planning Commission Meeting Minutes September 14,2009 Planning Commission Staff Report Notice of Appeal Hearing—Mailed October 9,2009 City Council Resolution(proposed) 2 JORGENSON, SIEGEL, MCCLURE S FLEGEL, LLP ATTORNEYS AT LAW WILLIAM L MCCLURE 1100 ALMA STREET, SUITE 210 JOHN L FLEGEL MENLO PARK, CALIFORNIA 940253392 OF COUNSEL MARGARET A SLOAN (650) 324-9300 MARVIN S. SIEGEL DAN K. SIEGEL FACSIMILE (650) 324-0227 DAN W. COOPERIDER DIANE S. GREENBERG www.jsmf.com RETIRED JENNIFER H. FRIEDMAN JOHN D. JORGENBON MINDIE S. ROMANOWSKY JOHN R. COSGROVE NICOLAS A FLEGEL LEIGH F. PRINCE KRISTINA S. ANDERSON R-FIC'E )f\ /ED October 13, 2009 OCT 15 2009 CITY CLERK'S OFFICE '2111YOF BURLINGAME Sent via Email and US Mail Honorable Mayor and Members of the City Council City of Burlingame 501 Primrose Road Burlingame, CA 94010 Re: 349 Lexington Way, Burlingame Appeal from Planning Commission Dear Mayor and Members of the City Council: This letter is written on behalf of our client, Marie Nasser ("Mrs. Nasser") who applied for a Conditional Use Permit ("CUP") to bring an unpermitted accessory structure built as an art studio on the property located at 349 Lexington Way ("Property") into compliance. Because Mrs. Nasser is traveling beginning October 8, 2009, and returning home late on the night of October 18, 2009, she does not have the time she desires to work with City staff and to reach out to her neighbors prior to the October 19, 2009 appeal hearing; therefore, she respectfully requests that her appeal be continued until the next Council meeting on November 2, 2009. As background, Mrs. Nasser purchased the Property with the intent of having her daughter live there. There was an existing accessory structure on the Property that was in poor shape. Her daughter enjoys art as a hobby and Mrs. Nasser, having seen a newer charming accessory structure on a neighbor's property, re-built the accessory structure as an art studio with her daughter in mind. As we are all keenly aware, current economic conditions have changed many of our best laid plans. Due to Mrs. Nasser's and her daughter's financial situation, it was not possible for her daughter to immediately occupy the Property and Mrs. Nasser currently rents the Property to one family. Regardless of the Property's status as a rental, the accessory structure, designed as an art studio, is an appropriate use on the Property with a CUP and Mrs. Nasser respectfully requests that the City approve her application for a CUP, despite her initial failure to seek permits. Honorable Mayor and Members of the City Council October 13,2009--Page 2 of 4 When Mrs. Nasser got the idea to re-build the existing accessory structure as an art studio,she received some advice from a Burlingame neighbor that she did not need a permit. She now realizes that the neighbor's advice was incorrect and she should have investigated further before replacing the accessory structure on the Property. Mrs. Nasser accepts responsibility for and understands the weight of her failure to obtain permits and desires to work with the City to bring the accessory structure into compliance and alleviate any concerns that the art studio will be used as a secondary dwelling. The Property is located in the R-1 zoning district. An accessory structure located in the R-1 zoning district that will be used for "accessory living quarters, recreation purposes or for use in a home occupation" requires a CUP. (Burlingame Municipal Code(`BMC')§25.60.010(m)). Mrs. Nasser is not seeking a CUP to use the accessory structure as accessory living quarters.' She is also not seeking a CUP to use the accessory structure for a home occupation.2 Mrs. Nasser is seeking a CUP for the use of the accessory structure as a hobby art studio by the occupant of the main home. BMC does not define "recreation purposes", but as 'recreation" is defined in the dictionary as an activity affording relaxation and enjoyment, it appears that an art studio would fit within that general definition. Therefore,although not entirely clear that a CUP is necessary for a hobby art studio under the BMC, Mrs. Nasser has applied for a CUP to use the accessory structure for recreation purposes. BMC §25.52.020 sets forth the findings necessary to grant a CUP: (1) the proposed use at the proposed location,will not be detrimental or injurious to property or improvements in the vicinity and will not be detrimental to the public health, safety, general welfare or convenience;(2)the proposed use will be located and conducted in a manner in accord with the Burlingame General Plan and the purposes of this title;and 'BMC §25.08.030 defines accessory living quarters as "living quarters within an accessory building located on the same premises with the main building,for the sole use of persons employed on the premises or members of the same family, such quarters having no kitchen facilities and not rented or otherwise used as a separate dwelling." The intent is not to use the accessory structure, which does not contain a kitchen, for additional living quarters for the one family living on the Property,but to use it as an art studio. 2BMC Section 25.08.350 defines a home occupation as"any gainful occupation or profession engaged in by an occupant of a dwelling unit in an R zone...... The accessory structure was designed as an art studio. Mrs.Nasser's long term plan includes having her daughter,who enjoys art as a hobby,live in the main dwelling and use the accessory structure as an art studio. A restriction could be included in the CUP that any rental agreement for the Property include a restriction that the accessory structure not be used for a home occupation. NiDATA\Clienls\N\Na—,M\C—\Councib2.lndoc Honorable Mayor and Members of the City Council October 13,2009--Page 3 of 4 (3) the City may impose such reasonable conditions or restrictions as it deems necessary to secure the purposes of this title and to assure operation of the use in a manner compatible with the aesthetics, mass, bulk and character of existing and potential uses on adjoining properties in the general vicinity. This proposal is for an accessory structure in a residential neighborhood to be used as a hobby art studio by the occupant of the main home on the Property. There are other accessory structures in the neighborhood. The hobby art studio is a quiet use. There will be no additional traffic as the accessory structure will be used by the occupants of the main home on the Property. For the same reason, there will also be no additional parking needed. In light of this, Mrs. Nasser believes there will be no detrimental or injury to the surrounding neighborhood. The application for this use is also in accordance with the City's laws that allow accessory structures to be used for recreation purposes in the R-1 zoning district. Lastly,the City can put conditions in the CUP that it deems necessary to secure the appropriate use of the accessory structure, such as requiring that it not be used as a secondary dwelling unit or even as accessory living quarters. Mrs. Nasser believes that the City can make the findings necessary to approve her CUP application. As discussed above, the City and neighborhood concerns about the use of the accessory structure as a secondary dwelling unit can be addressed though placing conditions in the CUP. Nevertheless, because the Planning Commission indicated that the project was potentially approvable, but denied the application because of the concern that the accessory structure could be converted into a secondary dwelling unit, this letter will specifically address why the accessory structure on the Property is not a secondary dwelling unit. A secondary dwelling unit is defined in the BMC as"an additional dwelling unit on a single-family residential lot or parcel which contains one or more rooms and one kitchen designed for occupancy by not more than two(2)persons for living and sleeping purposes." (BMC §25.59.030) Although the accessory structure on the Property contains one or more rooms,it does not include a kitchen and it was designed as an art studio, not for occupancy and sleeping purposes. As a result,the accessory structure does not meet the City's definition of a secondary dwelling unit. Nevertheless, because the City and surrounding neighbors expressed concerns that the accessory structure could be used as a secondary dwelling unit, Mrs. Nasser made changes to the accessory structure to address those concerns. The accessory structure had a window within ten feet of the property line. Mrs. Nasser agreed to remove the rear window. The accessory structure was originally designed with a bathroom. Mrs. Nasser has agreed to reduce the number of fixtures and have only a sink,which is important for an art studio. At no time did the accessory structure include NADATA\Clients\N\Nasser,M\Cortes\Counci1-2.Irl.doc Honorable Mayor and Members of the City Council October 13, 2009 -- Page 4 of 4 a kitchen or plans for a kitchen . Mrs. Nasser has made changes to the accessory structure that even further removes it from the City's definition of a secondary dwelling unit and eliminates the possibility that it could be used as a secondary dwelling unit. In addition , Mrs. Nasser is willing to make further modifications to the accessory structure to eliminate any remaining City and neighborhood concerns, such as reducing the waste line so that a toilet could not be added at a later time or eliminating interior walls that create the appearance of more than one room. These types of changes to the accessory structure can be added as conditions to the CUP to prevent any future changes to the structure and ensure that this accessory structure will continue to be used in a legal manner. Mrs. Nasser respectfully requests that the City grant the CUP for the accessory structure on the Property. Recognizing that she made a mistake in not seeking permits from the outset or hiring people who would adequately inform her of that need , she is willing to pay not only permit fees, but the fines necessary to rectify the wrong . Thank you for your time and consideration . If you have any questions or wish to discuss this matter further, please do not hesitate to contact me. Sincerely, -- Leigh F rince cc: Maureen Brooks Marie Nasser NADATA\Clients\N\Nasser, M\Corres\Counci1-2.Irt.doc OCT, 2. 2G09 10, 30AM NO, 493;; K 1 JORGENSON, SIEGEL, McCLURE & FLEGEL, LLP ATTORNEYS AT LAW WILLIAM L,McCLLIRE 1100 ALMA STREET,SUI T E 210 OF COUI4SEL JOHN L,FLEGEL MENLO PARK,CALIFORNIA 34025.3382 MARVIN$ SIEGEL MARGARET A.SLOAN (SSG)32a-D$UO OAIJ K.SIEGEL FACSIMILE(G50)324.0227 DIANES.GREENBERG www.f.mf.ce,1 RETIRED JENNIFER H.FRIEDMAN JOHN 0.JORGENSON MINDIE S.FOMANOWSKY JOHN R-COSGROVE NIC,QLAS A.FLEGEL LEIGH F.FR,INCE KRISTINA 8•ANDERSON TEL.ECOPIER COVER SHEET TELECOPIER NO.: (650) 324-0227 To: Honorable Mayor and Members of the City Council 650 696-3790 City of Burlingame From: Rebecca Etz-Cameron for Leigh F. Prince Esq. Date: October 2, 2009 Time: Reference: 349 Lexington Way, B irlingame Appeal from Planning Commission Document(s)Transmitted: Letter of today's date re ardin settin a date on which to hear Ms Nasser's appeal from the Planning Commission's denial of her application, Message: Please do not hesitate to contact me should you have any Questions_ Number of pages transmitted including cover sheet: TWO If you do not receive all the pages or have any questions, please call us at(650)324-9300. Thank you. ORIGINAL WILL BE SENT BY FIRST CLASS MAIL: _YES X NO THIS MESSAGE IS INTENDED ONLY FOR TETE USE OF THE INDIVIDUAL OR ENTITY TO WHICH IT IS ADDRESSED AND MAY CONTAIN INFORMATION THAT IS PRIVILEGED,CONFIDENTIAL AND EXE=MPT FROM DISCLOSURE UNDER APPLICABLE LAIN. IF—1 HE READER OF THIS MESSAGE IS NOT THE INTENDED RECIPIENT, OR THE EMPLOYEE OR AGENT RESPONSIBLE FOR DELIVERING THE MESSAGE TO THE INTENDED RECIPIENT,YOU ARE HEREBY NOTIFIED THAT ANY REVIEW, USE, COMMUNICATION, DISSEMINATION, DISTRIBUTION OR COPYING OF THIS COMMUNICATION IS STRICTLY PROHIBITED. IF YOU HAVE RECEIVED THIS COMMUNICATION IN ERROR, PLEASE NOTIFY US IMMEDIATELY BY TELEPHONE AND RETURN, AT OUR EXPENSE, THE ORIGINAL MESSAGE TO THE ABOVE ADDRESS VIATHE U.S. POSTAL SERVICE. THANK YOU. N:IDATA1CIi6ntelN\Na6s9r,M10orreskFAkCoundI-1.'x.wRd OCT. 2, 2009 10. FOAM N0. 4931) P. 2 JORGENSON, SIEGEL, MCCLURE & FLEGEL, LLP ATTORNEYS AT LAW WILLIAM L.MCCLURE 1100 ALMA STREET,SUITE 210 MENLO PARK, CALIFORNIA 94025-3392 OF JOHN L FLEDGE MENLO Sb.. EI SIEGEL MARGARET A SLOAN (650) 324'9300 DAN W.COOPERIDER DAN K.SIEGEL FACSIMILE (650) 324-0227 DIANE a OREENBERG www.jgmfcom RETIRED JENNIFER N.FRIEDMAN JOHN O.JORGENSON MINDIE 5.130MANOWSKY JOHN R.C06GRQVE NICOLAS A.FLEGEL LEIGH F. PRINCE KRISTINA 0.ANDERSON October 2, 2009 Sent via Facsimile: 650-696.3790 Honorable Mayor and Members of the City Council City of Burlingame 501 Primrose Road Burlingame, CA 94010 Re: 349 Lexington Way, Burlingame Appeal from Planning Commission Dear Mayor and Members of the City Council: This letter is written on behalf of our client, Marie Nasser. On October 5, 2009, the City Council will set a date on which to hear Ms. Nasser's appeal from the Planning Commission's denial of her application. As Ms. Nasser will be traveling beginning October 8,2009,and returning home late on the night of October 18,2009, she respectfully requests that her appeal not be heard at the October 19, 2009, Council meeting, but the following Council meeting on November 2, 2009. To provide brief background,Ms.Nasser applied for a Conditional Use Permit("CUP") to bring an unpermitted accessory structure built as an art studio on the property located at 349 Lexington Way into compliance. On September 14, 2009, the Planning Commission indicated that the project was potentially approvable, but denied the application because there was some concern that the accessory structure could be converted into a secondary dwelling unit. The applicant understands the weight of her failure to obtain permits and desires to work with the City of Burlingame to bring the accessory structure into compliance and alleviate any concerns that the art studio will be used as a secondary dwelling. Thank you for your time and consideration. If you have any questions or wish to discuss this matter further, please do not hesitate to contact me. Sincerely,. Leigh F. Prince cc: Marie Nasser Honorable Mayor and City Council: Please schedule an appeal hearing for To: Burlingame City Council 349 Lexington Way to be heard at the October 19, 2009 City Council meeting. From: Bill and Marie Nasser 715 Seabury Road Hillsborough, CA 94010 650 344 2074 Re: Appeal of Planning Commission Decision on Project at 349 Lexington, Burlingame We request an appeal before the City Council to reconsider the Plamling Commission's recent rejection on September 14, 2009 of plans for a hobby area in an accessory structure. We would respectfully request if the hearing could not be between October 8th-18th. If the council feels the delay is not appropriate,we will organize our presentation at your convenience. Thank you, Bill and Marie Nasser /� - s- CITY CLERKS: 'JI-1--k- _ ARTY 1rhiJ CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 14, 2009 3. 349 LEXINGTON WAY, ZONED R-1 — APPLICATION FOR CONDITIONAL USE PERMIT FOR A RECREATIONAL AREA IN AN ACCESSORY STRUCTURE (BARRY CHANDLER, APPLICANT; MARIE NASSER, PROPERTY OWNER; AND MAURICE GONZALEZ, DESIGNER) STAFF CONTACT: ERICA STROHMEIER Reference staff report dated September 14, 2009, with attachments. Senior Planner Hurin presented the report, reviewed criteria and staff comments. Nine (9) conditions were suggested for consideration. Chair Terrones opened the public hearing. Commission comments: ■ How is a bedroom defined? Wouldn't an additional bedroom require another parking space? (Hurin — provided definition for a bedroom and confirmed that additional parking would be required for another bedroom on the property.) ■ Where there permits issued for this accessory structure? (Hurin — no permits were issued.) Maurice Gonzalez, 818 Crestview Drive, Millbrae; and Marie Nasser, 715 Seabury Road, Hillsborough; represented the applicant. Additional Commission comments: ■ Was he (Gonzalez) commissioned to prepare drawings for the building? Did he check the applicable planning regulations prior to designing the building? (Gonzalez—yes, but prepared after the fact.) ■ Is the property still a rental property? (Nasser—yes, it is still rented.) Public comments: Steve Dwyer, 328 Dwight Road; Pat Giorni, 1445 Balboa Avenue; Barry Chandler, 166 Gramercy Drive,San Mateo; spoke: ■ Could see the building when it was being built about a year ago; became aware that no permits had been issued. ■ Have noticed lights on in the structure; believe that someone is living in the structure. ■ Feels the structure is too close to a utility pole and property line. ■ Structure has been plumbed for water and gas; a new sub-electrical panel has been installed. ■ Believe it was built to be a second rental unit. ■ Feel there are likely code violations present. ■ Provided photos of new structure, and of aerial photo that shows the original structure. ■ There is nothing to prevent the structure from being converted to a rental unit; the Conditional Use Permit should be denied. ■ Think they should have been allowed to replace the existing structure with the same size, fixtures and use. ■ Property owner should have been able to make upgrades to the previous structure; but should not be allowed to convert it to another non-permitted use. ■ Probably should have gone through proper protocol with respect to construction the building. Neighbors have a very similar unit that was done without permits; moved forward based upon this discussion with the neighbor. There were no further comments and the public hearing was closed. 5 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes September 14, 2009 Commissioner Auran moved to deny the application with prejudice. The motion was seconded by Commissioner Brownrigg. Discussion of motion: • The project is potentially approvable;but utilities still remain in place that could service the building and allow illegal conversion of the structure. ■ If the City approved this, would also like to have the parking requirement increased due to the potential for an additional vehicle to be present on the property. ■ This is a large accessory structure, containing separate rooms;lends itself to use as a dwelling unit. ■ There have been a number of people associated with the project that understood the process, but- did not follow it. ■ Had the project come through the proper process, may have been approvable. ■ Could be converted to an income producing unit at the detriment of the neighbors. Chair Terrones called for a voice vote on the motion to deny with prejudice. The motion passed 6-0-1. (Commissioner Cauchi absent). Appeal procedures were advised. This item concluded at 8:03 p.m. 6 r f �Yra '~��[,. T�,,,kn��.l 4 �,� �'1d�� +3". �M�}{{', � t, � fa�,.'�`��� -�' .� T`•�ail 59. ;....� s:,�� �, � � eh i ,� •..�NI}^ !, X, s d � _.x.11' t� iy��`�{, '�r -y-ti .-yjYt �rd'� ,�;`�' ., 'j a Y .{¢�� t I 77J� r� j�17}� 1 t 1 � ;3 n i� }� �R� � �y'� �j• d�' °•`mss 4 t-' �i � :" f f! �l.:. * �.�y � d � � ii' �C._�. � n 3+; � r __ ' , ����'�� imp'):. ",�.• �` '��..P�Y�"i�-+1. r. , f ��.� � � ASF " � '� •s.'t`"FJI�"�'. �q #y�'Gyr7•, � • a j PY/ r �� q A #r 14 Ov • I . • , • f r f u` Cottage behind 349 Lexington Way, Burlingame Hot and Cold water and gas lines in left photo, electric panel in right. SEF 1 4 2000 CITY OF BURLINGAME PLANNING DEFT. j Cottage behind 349 Lexington Way, Burlingame The rear drain pipes have no splashblocks RECEIVED S E P 1 4 2000 ::ITY OF BURLIfVCaAME P[Amhnfw,n=n' 1 . These non-resident owners have chosen to ignore all Burlingame rules regarding plans/permits and inspections for this construction. 2. This area is zoned R1 . They devalue all the properties in the area by adding this illegal 2nd living unit. They also add cars to a street that is already narrow and congested. 3. These property owners claimed to be ignorant of the rules, but in fact, they hired their own private inspector to approve their construction and submitted no plans to the city. 4. Their stated first plans were to replace a potting shed. Then they sought to redefine it to be an artist studio. Now they are calling it a recreational center. It remains what it was built to be- a house. It is fully wired and plumbed. 5. Before they were reported to the city for having no permits, the unit was in USE) for living quarters, with lights shining every night. 0. It is terribly unjust for the commission to approve this, when other neighborhood homeowners have been denied permits to expand their homes, due to parking limitations on this street. 7. The city has a legal process for obtaining the permits necessary for home additions,. We followed it in 2002. WE D SE-F, 1 4 2009 C1TY OF BURLINGAM(7- Pi_AN1NI G 0-f_P7. 41 bie r. � a i4 r �• b ri a' File Edit Elie;: His(orr Bookmarks Yahoo1 Tools Help maps Web Images Video Maps UgAa ShopRintt email more • Sign in Hele �s :' mapS map3.2 Ch,,i htRoad,94GIC Search Maps I Show search antiens =' Pint r Senn Link h, Tmfr, blare... tytati Satetttte Terrain n r Here is an arial view of the neighborhood before the 2nd uni � , i as constructed at 349 Lexington r � What ever structure! was there �r was much smaller- than the resent building .v r p s f• ..gag�,� !.�, iy �i n. 7 ,� 1 a y 7��, - ` - "_�., ��nZ +�•vYYJ.,Ell$`s: s iai Done 12.15Pt-t, SEP 1 4 2009 CITY'OF:SL..RUW7 ,i> PLAntt IN +I EF7. City g of Burlingame Item No._ Regular Action Conditional Use Permit Address: 349 Lexington Way Meeting Date:September 14,2009 Request: Conditional Use Permit for an accessory structure to be used for recreation purposes. Applicant and Designer:Barry Chandler APN:029-192-050 Property Owner:Marie Nasser Lot Area:6,000 SF General Plan:Low Density Residential Zoning:R-1 Environmental Review Status: The project is Categorically Exempt from review pursuant to the California Environmental Quality Act(CEQA),per Section 15303 of the CEQA Guidelines-Construction or Conversion of Small Structures Class 3(e),Accessory(appurtenant)structures including garages,carports,patios,swimming pools and fences. History: In the fall of 2008,the Building Division received a complaint about a second unit at 349 Lexington Way.Although county records indicate that a 9'x 15'workshop(with 4'x 15'porch)existed at the location in 1951,a Building Division inspector determined that work had been performed to the structure that was extensive enough to classify it as new.No permit had been issued to expand the footprint of the structure.The Building Division inspector further determined that the bathroom and sewer line were most likely new but that there was no evidence of a second kitchen. In January of 2009,the applicant submitted an application for Conditional Use Permits for an accessory structure that will be used for recreational purposes,contains a toilet and that has windows within 10'of an adjacent property line for the 14'x 24'as-built accessory structure at 349 Lexington Way. On May 26,2009 the Planning Commission denied the request for the three Conditional Use Permits. After denial of the application,Planning Staff worked with the applicant to substantially revise the project. The applicant is now proposing to remove the existing toilet and to remove the two windows on the structure that are within 10'of an adjacent property line,which removes the need for two of the previous three Conditional Use Permits. Project Description: On June 18, 2009, the applicant submitted a substantially revised application for a Conditional Use Permit to use the non-permitted 14'x 24'as-built accessory structure for recreational purposes only.In addition to the accessory structure,the site contains a single-story,two-bedroom house with an attached nonconforming one-car garage.No work is proposed to the main structure as part of this application.The as- built accessory structure increased the lot coverage from approximately 1,689 SF to 1,830 SF where 2,400 SF is the maximum allowed,and the floor area from approximately 1,689 to 1,830 where 3,020 is the maximum allowed. Two parking spaces,one of which must be covered,are required for the existing two(2)bedroom house. The accessory structure is not considered a bedroom.The existing attached garage(10'x 14'-6"interior dimensions) is considered existing nonconforming and does not need to be brought up to code because no changes have been made to the main structure and there has been no increase in the number of bedrooms onsite.The applicant is requesting the following application: • Conditional Use Permit for an accessory structure that will be used for recreation purposes(CS 25.60.010,m). This area was intentionally left blank Conditional Use Permit 349 Lexington Way Lot Area: 6,000 SF Plans date stamped: September 1 , 2009 EXISTING AS-BUILT/PROPOSED ALLOWED/READ to accessory structure Left Setback: I unknown 22'-0" Right Setback: unknown 4'-0" 1 '-0" ................_......................................_...._........._..........._.._..........---..__....._................._...........t...._..._.....-._..._..__...._..._..- ----------- _...._......_....__._.._......._.....__....._.................._..._....._._._.. - ---.._ ......._.._.._...._..._.._............._......._........._......._......__._...................._....... Rear Setback: unknown 3'-6" 1 '-0" ............_...._...................._....................._....._..._..........._..........._.................................._...__............_......_....._..............._......_._._......---.._.__.._..._._..._._.............. ._.._.....-- -._ ....---... ------ Setback To Main Structure: unknown 48,-6 4 -011 Lot Coverage: 1 ,689 SF 1 ,830 SF 2,400 SF 28% 30.5% 40% Floor Area Ratio: --1 ,689 SF 1 ,830 SF 3,020 SF 0.28 FAR 0.31 FAR 0.50 FAR ' # of bedrooms: 2 no change --- Building Height: 13'-2" (from grade) 13'-2" (from grade) 14'-0" 2 (0.32 x 6,000 SF) + 1100 SF = 3,020 SF (0.50 FAR) 2 Per Code Section 25.60.010, h, 2: The portion of the structure at the rear property line may have a maximum height of 14'-0" if the structure has a pitched roof on both sides and the rear plate line does not exceed 9'-0" above the natural grade. Staff Comments: See attached new memos from the Chief Building Official and previous project memos from the City Engineer, Fire Marshal and NPDES Coordinator. Because a similar application on this site has already been reviewed by the Planning Commission twice before, staff determined that the revised application could be brought straight to Regular Action for review. If the Commission feels there is a need for more study or information, this item may be continued with direction to the applicant. Findings for a Conditional Use Permit: In order to grant a Conditional Use Permit for an accessory structure that will be used for recreation purposes, the Planning Commission must find that the following conditions exist on the property (Code Section 25.52.020, a-c): (a) The proposed use, at the proposed location, will not be detrimental or injurious to property or improvements in the vicinity and will not be detrimental to the public health, safety, general welfare or convenience; (b) The proposed use will be located and conducted in a manner in accord with the Burlingame general plan and the purposes of this title; (c) The Planning Commission may impose such reasonable conditions or restrictions as it deems necessary to secure the purposes of this title and to assure operation of the use in a manner compatible with the aesthetics, mass, bulk and character of existing and potential uses on adjoining properties in the general vicinity. Planning Commission Action: The Planning Commission should conduct a public hearing on the application, and consider public testimony and the analysis contained within the staff report. Action should include specific findings supporting the Planning Commission's decision, and should be affirmed by resolution of the Planning Commission. The reasons for any action should be stated clearly for the record. At the public hearing the following conditions should be considered: 1 . that the project shall be built as shown on the plans submitted to the Planning Department date stamped September 1 , 2009, sheets Al through A3, and that any changes to footprint or floor area of the accessory structure shall require an amendment to this permit; -2- Conditional Use Permit 349 Lexington Way 2. that if the structure is demolished or the envelope changed at a later date the Conditional Use Permit,as well as any other exceptions to the code granted here,will become void; 3. that the accessory structure shall never include a kitchen,toilet,bathtub,or interior shower,shall never be used for sleeping purposes,and shall never be used for living purposes as a second dwelling unit; 4. that the conditions of the Chief Building Official's August 21,2009 and June 19,2009 memos,the City Engineer's February 2, 2009 memo, the Fire Marshal's January 14, 2009 memo, and the NPDES Coordinator's January 14,2009 memo shall be met; 5. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 6. that prior to issuance of a building permit for construction of the project,the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission,or City Council on appeal; 7. that all air ducts,plumbing vents,and flues shall be combined,where possible,to a single termination and installed on the portions of the roof not visible from the street;and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition,new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements;any partial or full demolition of a structure,interior or exterior,shall require a demolition permit;and 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,2007 Edition,as amended by the City of Burlingame. Erica Strohmeier Associate Planner C. Marie Nasser,715 Seabury Road,Hillsborough,CA 94010,property owner. Maurice Gonzales,818 Crestview Drive,Millbrae,CA 94030,designer. Attachments: Application to the Planning Commission Conditional Use Permit form Letter from Lisa Whitman,Associate Planner,to Maurice Gonzalez,project designer,dated June 1,2009 Minutes from the May 26,2009,Planning Commission Regular Action Meeting Letter from Maurice Gonzalez,date stamped May 20,2009 Photo of as-built structure San Mateo County Appraisal Report from 1952 New Staff Comments from the Chief Building Official Staff Comments(for previous application) Planning Commission Resolution(Proposed) Notice of Public Hearing—Mailed September 4,2009 Aerial Photo -3- 06/02/2009 11 : 06 6506963790 PAGE 04/08 a r e rtu/+rrnrnc COMMUNITY DEVELOPMENT DEPARTMENT • 501 PRIMROSE ROAD • BURLINGAME, CA 94010 p: 650.558.7250 • f: 650.696.3790 • www.burlingame.org APPLICATION TO THE PLANNING COMMISSION Type of application; _ Z D Design Review a Variance d VK Conditional Use Permit D Special Permit U Other: PROJECT ADDRESS: 3 LkI1 L/ [m6 0 Please Indicate the contact person for this project APPLICANT project contact person O� PROPERTY OWNER protect contact person OK to send eleetronlc copies of documontrX / OK to sends electronic copies of documents Ar Name: �f l' /� �� ER Name: ✓ �,q�,�� !l/����� T Address: .Address: City/State/Zip: .�/;tiS1 �'IZ City/State/Zip: /L,63 50 6) C/ laIG' Phone: JI�Z . --J6 el tt E /Phone: 6 670 lzl�l " 2-G' 7i� Fax: E-mail: SQtf\ nE-mail' =� CG ARCiHITECTIDESIGNER project contact parson OK to send sit-ctronic copies of documentS Name: C lzj Ir1yzz� - -, Address: f C4?f5 % V1 EVil al 1_= City/State/Zip: 1/L L ,5RA F C' 1. Phone: � .� , .3 �t �� 7 Fax:E-mail- * Burlingame Business UC617Ise #: PROJECT DESCRIPTION: . AFI=ADAVITISIGNATURE: l hereby certify under penalty of perjury that the information given herein is true and correct to the best of my knowledge an7r?J25/010///,A? Applicant's signature: Date: L--Ij i am aware or the proposed app "c`€�a�10 J L F. L. r ...a �rtl f%&01 It t., n UI I1I+ thin application Fri the Planning Itl h ano 11e''r hereby a, Io i e r e Clvvv Pa rn.ar n w atiur i.0 this o a ... .rue r .v v Iv r rear rr rir r Commission. 1r- 1WVra1 tay aaa.wes.a.ra.. 3w -'auts�aM4i Date submitted: •/r Verification that the projecf. architect/designer has a valid Burlingame business license will be required by the Finarice Department at the time application fees are paid. 0 Please mark one box above with an K to Indicate the contact person for this project, S,%HandoutslPC Application 200843.hendoo 06/02/2009 11:06 6506963790 PAGE 06/08 My of Burlingame•CommuNty Developmont Dopartment•601 Primrose Road•P(650)558-7250•F(650)696.379D www buNtnoa� bl of9 ByRLINGAME _'•.•'': .� .' ;,... + i. 1w bd y' .fir .Ji.l'•,.•. The Planning Coitimission is required by law to make findings as defined by the City's Ordinance (Code i3ection 25.52:020)., Your answers to the following questions can assist the Planning Corrimissicn in making the decision as to whether the findings can be made for your request. Please t*pe or write neatly in irik. Refer-to the back of this form for assistance with these questions. 1. Explain why the proposed use at the proposed location will not-be detrimental or injurious 0) property or improvements in the vicinity or to public health, safety, general welfare or convenience. j—'a, rr_uj7 n q_, cam, 2, How Will the proposed use be located and'conducted in accordance with the Burlingamb General Plan and Zoning Ordinance? a- 3. How will thio'proposed project be compatible with the aesthetics, mass, bulk and chal`acterOf the existing and potential uses.on adjoining:propertles in the general vicinity? -Z At RECEIVED U :1 n ZC►0 Rev 06.2007 CUP.2007.FRM IT`(OF BI IRLiNGAME aE 4NNittiG DEPT, CITY OF BURLINGAMEBURLINGAME a COMMUNITY DEVELOPMENT DEPARTMENT Planning Division City Hall—501 Primrose Road PH:(650) 558-7250 Burlingame, California 94010-3997 FAX: (650)696-3790 June 1, 2009 Maurice C. Gonzalez 818 Crestview Drive Millbrae, CA 94030 Dear Mr. Gonzalez, On May 26, 2009, the Planning Commission denied your request for three Conditional Use Permits for the accessory structure built without permits at 349 Lexington Way. You asked me to put your options in writing to assist you in discussions with your client regarding next steps. Your options are: 1. Demolish the structure. This will require a demolition permit from the Building Division. 2. Appeal the Planning Commission's action to the City Council. Appeals cost $485 and must be filed with the City Clerk within 10 days of the Planning Commission's decision. In this case, the appeal would need to be filed by 5pm on Thursday, June 4th. I cannot predict what the City Council's action would be in this case. Over the past few years, in most cases, the City Council has upheld the Planning Commission's decisions. 3. Revise the as-built structure to eliminate the need for any Planning Commission approval. This would require removing the toilet from the structure (and any plumbing greater than 2" in diameter), removing any windows within 10' of a property line, decreasing the size of the structure to comply with code, removing the gas line to the structure, and not using the structure as an art studio. This work would require a permit from the Building Division. 4. Submit a new application that would substantially revise the project as it was reviewed by the Planning Commission. When a project is denied, the same application cannot be submitted for review by the Planning Commission within one year. The revised project would require that revised plans be prepared to address the Planning Commission's concerns that were expressed at the May 26th hearing. The revised project should eliminate the need for two of the conditional uses permits (for the plumbing facilities and window within 10 feet of property line), This would be considered a substantial revision to the project which was denied. The revised application would be for a Conditional Use Permit to use the accessory structure for recreational purposes. The revised plans would need to show that the toilet (and any plumbing greater than 2"), the gas line, and the rear window would be removed. This !!Register online for the City of Burlingame list serve at www.burlingame.org 'a® would be considered a new project and application fees would apply. If approved by the Planning Commission, a permit would be required from the Building Division. With the exception of Option #2 above, an application must be submitted to either the Planning or Building Division no later than June 26, 2009, or the City will continue with the code enforcement process. Once you decide on a course of action, please contact me to have a more detailed discussion regarding next steps. If I can be of any assistance, please call or email me anytime. Sincerely, C vll� Lisa Whitman Associate Planner c. Marie Nasser, property owner Chief Building Official, City of Burlingame �®Register online for the City of Burlingame list serve at www.burlingame.org �� CITY OF BURLINGAME PLANNING COMMISSION—Approved Minutes May 26, 2009 SECOND STORY ADDITION TO A SINGLE FAMILY DWELLING (JENNIFER AND ANTHONY LEE, APPLICANTS AND PROPERTY OWNERS; AND STEWART ASSOCIATES, ARCHITECT) STAFF CONTACT: RUBEN HURIN Commissioner Auran moved approval of the Consent Calendar based on the facts in the staff reports, Commissioner's comments and the findings in the staff reports, with recommended conditions in the staff reports and by resolution. The motion was seconded by Commissioner Brownrigg. Chair Terrones called for a voice vote on the motion and it passed 4-0-3 (Commissioners Yie, Vistica, and Cauchi absent). Appeal procedures were advised. This item concluded at 7;07 p.m. VIII. REGULAR ACTION ITEMS 2. 349 LEXINGTON WAY, ZONED R-1 — APPLICATION FOR CONDITIONAL USE PERMITS FOR A WORKSHOP/ART STUDIO IN AN ACCESSORY STRUCTURE (BARRY CHANDLER,APPLICANT AND DESIGNER; AND MARIE NASSER PROPERTY OWNER) STAFF CONTACT: LISA WHITMAN Reference staff report dated May 26, 2009,with attachments. Associate Planner Whitman presented the report, reviewed criteria and staff comments. Nine (9) conditions were suggested for consideration. Chair Terrones opened the public hearing. Maurice Gonzalez, 818 Crestview Drive, Millbrae; and Marie Nasser, 715 Seabury Road, Hillsborough; represented the applicant. Commission comments: ■ Clarified that the drawings represent what has been built on the plans submitted with the application. ■ Requested clarification regarding who inspected the structure. (Gonzalez — he inspected the property; he is a licensed building inspector.) ■ The structure appears to be a living unit, not an art studio; how can the community be ensured that the structure will not be converted to a living unit? (M. Nasser—intention is to have daughter live in the house and use the structure as an extra room. Will not be rented out.) ■ Is the structure plumbed for a shower? (Gonzalez— is plumbed for a water closet.) Public comments: Steve Dwyer, 324 Dwight Road, spoke; ■ Have observed activities that indicate that the structure is being lived-in (provided photos). ■ Concerned about the utility pole on the property; it is about 3-feet from the property line; is there a prohibition on locating a structure within a distance of the utility pole? ■ No permits were issued for the project; seems an odd way to add a unit to the property;would have been more economical to build an addition onto the residence. Requested denial, based upon evidence that it is intended to be a habitable unit. Additional Commission comments: ■ Asked if gas service is available to the building? (Gonzalez—believes there is gas service. Noted that the building was inspected by Brooks MacNeil, Senior Building Inspector. Gonzalez only inspected during the framing stage.) CITY OF BURLINGAME PLANNING COMMISSION—Approved Minutes May 26, 2009 Additional applicant comments: ■ Refuted neighbor's contention that the unit is being rented out; the current tenants will move out and eventually her daughter will move into the residence. The structure is used purely for storage. Further Commission comments: ■ Asked for clarification regarding occupancy of the dwelling. ■ Asked if applicant would agree to eliminating window on the rear? (Nasser—yes.) ■ Why was no permit received? (Nasser—wasn't aware of need for permit.) There were no further comments and the public hearing was closed. More Commission comments: ■ Must remove the rear window, remove plumbing and gas connections and revert it back to a storage building. ■ Would it be acceptable to allow only a sink, but no toilet or other fixtures? ■ Looks like a second unit. ■ Not knowing who completed the structure, it is possible that the structure hasn't been completed in a safe manner. ■ Likely would not have approved a toilet with a sink, but would have likely allowed a sink in association with an art studio. ■ Needs to be fully reviewed by the Building Division, and a permit issued. ■ Wanted clarification on the location of the utility pole. Commissioner Auran moved to deny the application, with prejudice. The motion was seconded by Commissioner Cauchi. Discussion of motion: ■ None. Chair Terrones called for a voice vote on the motion to deny. The motion passed 5-0-2 (Commissioners Yie and Vistica absent). Appeal procedures were advised. This item concluded at 7:31 p.m. IX. DESIGN REVIEW STUDY ITEMS Chair Terrones noted that he will recuse himself from participating in the discussion regarding Agenda item 3 (1311 Paloma Avenue), since his firm prepared the project plans. He left the Council Chambers. Commissioner Cauchi assumed the role of Acting Chair. 3. 1311 PALOMA AVENUE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND PARKING VARIANCE FOR A NEW ONE AND ONE-HALF STORY SINGLE FAMILY DWELLING (CAROLE VALENTINE, APPLICANT AND PROPERTY OWNER; AND DREILING/TERRONES ARCHITECTURE, ARCHITECT) STAFF CONTACT' ERICA STROHMEIER 3 C D Ell LlP G'�FfiT c i a iM.tT y4' 0§ 'r• yk r w I R - APPRAISAL RF VOL. (o CODE No. - I a T + -�r�n tL I A b� Z LOT � �� � � 7 BLOCK aG LOT E - BLOCK ACREAGE LOCATION OF IpdPROVEMENTS ON PROPERTY (� b t241 c.vS rr Sh vE STORIES / NO. OF ROOMS S q" Ju.v i o 12C r7 EXTERIOR WALL FINISH CONI G o ROOF �-� PITCH I. CONI /I FOUNDATION / CONCRETE Y CONSTRUCTION WOOD FRAME BASEMENT EXCAVATED ❑ GRADE ARAGE I / X2-7 DOORS ,- X7 6ve A WALLS ^' ROOF / FLOOR ! h NG l 7_,2v YEAR BUILT NEW GOO MEDIUM FUNCTIONAL AND ECONOMIC DEFECTS OUTBUILDINGS7 X S - yXr j LOT SIZE ZONING APPRAI REMARKS i i i , Project Comments Date: Revised Plans Submitted August 17, 2009 To: ❑ City Engineer ❑ Recycling Specialist (650) 558-7230 (650) 558-7273 X Chief Building Official ❑ Fire Marshal (650) 558-7260 (650) 558-7600 ❑ City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From: Planning Staff Subject: Request for Conditional Use Permit for an accessory structure to be used for recreational purposes at 349 Lexington Way, zoned R-1, APN: 029-192-050 Staff Review: N/A Comments 1, 11, and 12 have been addressed. Comment #2: Provide a completed GreenPoints Checklist with the building permit application for this project. Comment #3: The owner has been notified that one surface of each wall must be removed for inspection purposes. After the permit is issued the owner must schedule an inspection with the Building Division to determine which walls should be opened. All other conditions of approval as stated in the review dated 6/19/09 apply to this project. 6 Reviewe by: � Date: Project Comments Date: June 18, 2009 To: ❑ City Engineer ❑ Recycling Specialist (650) 558-7230 (650) 558-7273 X Chief Building Official ❑ Fire Marshal (650) 558-7260 (650) 558-7600 ❑ City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From: Planning Staff Subject: Request for Conditional Use Permit for accessory structure to be used for recreational purposes at 349 Lexington Way, zoned R-1, APN: 029-192-050 Staff Review: June 22, 2009 1') n the plans specify that this project will comply with the 2007 California Building Codes (CBC). -,,.,2 Per the City of Burlingame's adopted Resolution, applications received after �--J January 1, 2009 must complete a "GreenPoint Rated Checklist". The GreenPoint Rated Checklist, and other information regarding the City's Green Building requirements, can be found on the City website at the following URL: http://www.burlingame.org/lndex.aspx?page=1219 or Contact Joe McCluskey at -650-558-7273. �.3_ ecause this building was constructed without permits no inspections have been performed. One surface of each wall must be removed for inspection purposes. Indicate on the plans how this will be achieved. 4) Anyone who is doing business in the City must have a current City of Burlingame business license. 5) Provide fully dimensioned plans. 6) This project will be considered a New Building because, according to the City of Burlingame Municipal code, "when additions, alterations or repairs within any twelve-month period exceed fifty percent of the current replacement value of an existing building or structure, as determined by the building official, such building or structure shall be made in its entirety to conform with the requirements for new buildings or structures." This building must comply with the 2007 California Building Code for new structures. 7) All projects for which a building permit application is received on or after August 1, 2009 must comply with the 2008 California Energy Efficiency Standards. Go to http://www.energy.ca.gov/title24 for publications and details. 8) Show the distances from all exterior walls to property lines or to assumed property lines 9) Show the dimensions to adjacent structures. 10LObtain a survey of the property lines. '12 n icatthe plans specify that the roof eaves will not project within two feet of the .gyp yline. t3l dicate on the plans that exterior bearing walls less than five feet from the property line will be built of one-hour fire-rated construction. (Table 602) 13)Provide guardrails at all landings. NOTE:All landings more than 30"in height at any point are considered in calculating the allowable lot coverage. Consult the Planning Department for details if your project entails landings more than 30"in height. 14)Provide handrails at all stairs where there are four or more risers. 15)Provide lighting at all exterior landings. NOTE:A written response to the items noted here and plans that specifically address items 1,2,3,11,&12 must be re-submitted before this project can move forward for Planning Commission action. Reviewed by: ^Y /r Date: —T t� Project Comments Date: January 12, 2009 To: Y City Engineer ❑ Recycling Specialist (650) 558-7230 (650) 558-7271 ❑ Chief Building Official ❑ Fire Marshal (650) 558-7260 (650) 558-7600 ❑ City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From: Planning Staff Subject: Request for Conditional Use Permit for a workshop/art studio in an existing accessory structure at 349 Lexington Way, zoned R-1 , APN: 029-192-050 Staff Review: January 12, 2009 No comment. Reviewed by: V V Date: 2/02/2009 1--7 Project Comments Date: January 12, 2009 To: ❑ City Engineer ❑ Recycling Specialist (650) 558-7230 (650) 558-7271 ❑ Chief Building Official Y Fire Marshal (650) 558-7260 (650) 558-7600 ❑ City Arborist ❑ NPDES Coordinator (650) 558-7254 (650) 342-3727 ❑ City Attorney From: Planning Staff Subject: Request for Conditional Use Permit for a workshop/art studio in an existing accessory structure at 349 Lexington Way, zoned R-1, APN: 029-192-050 Staff Review: January 12, 2009 No comment at this time. Reviewed by: Date: Project Comments Date: January 12, 2009 To: U City Engineer U Recycling Specialist (650) 558-7230 (650) 558-7271 U Chief Building Official U Fire Marshal (650) 558-7260 (650) 558-7600 ® City Arborist NPDES Coordinator (650) 558-7254 (650) 342-3727 U City Attorney From: Planning Staff Subject: Request for Conditional Use Permit for a workshop/art studio in an existing accessory structure at 349 Lexington Way, zoned R-1, APN: 029-192-050 Staff Review: January 12, 2009 Any construction project in the City, regardless of size, shall comply with the City NPDES permit requirement to prevent stormwater pollution from construction activities. Project proponent shall ensure all contractors implement Best Management Practices (BMPs) during construction. Include a list of BMPs and an erosion and sediment control measures plan, as project notes, when submitting plans for a building permit. Please see attached brochures for guidance. For additional assistance, contact Kiley Kinnon at (650) 342-3727. Reviewed by: �r Date: i I RESOLUTION APPROVING CATEGORICAL EXEMPTION AND CONDITIONAL USE PERMIT RESOLVED, by the Planning Commission of the City of Burlingame that: WHEREAS, a categorical exemption has been proposed and application has been made for Conditional Use Permit for an accessory structure to be used for recreational purposes at 349 Lexington Way, zoned R-1 Marie Nasser, 715 Seabury Rd Hillsborough, CA 94010, property owner, APN: 029-192-050; WHEREAS, said matters were heard by the Planning Commission of the City of Burlingame on September 14, 2009, at which time it reviewed and considered the staff report and all other written materials and testimony presented at said hearing; NOW, THEREFORE, it is RESOLVED and DETERMINED by this Planning Commission that: 1. On the basis of the Initial Study and the documents submitted and reviewed, and comments received and addressed by this commission, it is hereby found that there is no substantial evidence that the project set forth above will have a significant effect on the environment, and categorical exemption, per CEQA Article 19, Section 15303 - Construction or Conversion of Small Structures Class 3 (e), Accessory (appurtenant) structures including garages, carports, patios, swimming pools and fences. 2. Said Conditional Use Permit is approved subject to the conditions set forth in Exhibit "A" attached hereto. Findings for such Conditional Use Permit are set forth in the staff report, minutes, and recording of said meeting. 3. It is further directed that a certified copy of this resolution be recorded in the official records of the County of San Mateo. Chairman I, Secretary of the Planning Commission of the City of Burlingame, do hereby certify that the foregoing resolution was introduced and adopted at a regular meeting of the Planning Commission held on the 14th day of September, 2009 by the following vote: Secretary EXHIBIT"A" Conditions of approval for Categorical Exemption and Conditional Use Permit. 349 Lexington Way Effective September 24,2009 1. that the project shall be built as shown on the plans submitted to the Planning Department date stamped September 1, 2009, sheets Al through A3, and that any changes to footprint or floor area of the accessory structure shall require an amendment to this permit; 2. that if the structure is demolished or the envelope changed at a later date the Conditional Use Permit, as well as any other exceptions to the code granted here,will become void; 3. that the accessory structure shall never include a kitchen, toilet, bathtub, or interior shower, shall never be used for sleeping purposes, and shall never be used for living purposes as a second dwelling unit; 4. that the conditions of the Chief Building Official's August 21, 2009 and June 19, 2009 memos, the City Engineer's February 2, 2009 memo, the Fire Marshal's January 14, 2009 memo,and the NPDES Coordinator's January 14,2009 memo shall be met; 5. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 6. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal;which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required;the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 7. that all air ducts, plumbing vents, and flues shall be combined, where possible, to a single termination and installed on the portions of the roof not visible from the street;and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements;any partial or full demolition of a structure,interior or exterior,shall require a demolition permit;and 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes,2007 Edition,as amended by the City of Burlingame. � M E �"g Y .yyr' i s•`tl(.9'" 3d .,�, �, ,� Y{ 3 %; ID n T$ 5 3 �`.;5 F `& / T',� plc� Y � �n'•� �s� � y�N. AL @T` e�. ��o' w y:`1t .fE .a �'.• 47 � g, k U � f xGS +R N!: a �, r a Iw:' 'a �. 4 ✓,liif6B f,. 'f fl. "�',...>. ys�' YJrf°' ,'r� �.�ilYr ��sl ��"��:5'' i bks_ zg, a i .may •,�,'° � CST "g9 �a'� f'.: � ^�` a1 A' �,< rA .y. ,Vy fr {}W �'N ''�� [Ak" •. �y..N "f b �J. �, �e Lt'1 q'r t 3e �§ "f r..J 'u � � t�� �� e�a� ;,y �' ��"�•�� �'v_ '�d'3t r a, n� 'ro ;/ 6;g�4 d� y �v £ x f= ��},aa�A•a 55ee £`.W �":u4/ ,§m°' g a'a �`g w� r ib�� 1' y° s av,. �� ^��f„y,. i. tF c. p lee 00 14, 7y fy Y q�LYr t � ' J CM ee ell ell o,i x q 3 ,Bg ` ate egy Nor ;, I ; ry� ; a� «a " 11'M�r IIS bF � vw F ,PEd'g:. y a 7 ri ,+C �aa,��,?✓'�/` ' � '. �,a, q/�.: '� r ,fie � :.`,� ', f � � � �Ng� P A �X. q CITY OF BURLINGAME COMMUNITY DEVELOPMENT DEPARTMENT BURLINGAME 501 PRIMROSE ROAD 016H16504325 � BURLINGAME, CA 94010 ° PH: (650) 558-7250 • FAX: (650) C 011. 80 www.burlingame.org r — ' . �mai!e-d From 94010 Site: 349 LEXINGTON WAY US POSTAGE The City of Burlingame City Council announces the PUBLIC HEARING following public hearing on MONDAY, October 19, NOTICE 2009 at 7:00 P.M. in the City Hall Council Chambers, 501 Primrose Road, Burlingame, CA: Appeal of the Planning Commission's denial with prejudice of a Conditional Use Permit for a recreational area in an accessory structure at 349 LEXINGTON WAY zoned R-l. APN 029-192-050 Mailed: October 9, 2009 (Please refer to other side) City of Burlingame A copy of the application and plans for this project may be reviewed prior to the meeting at the Community Development Department at 501 Primrose Road, Burlingame, California. If you challenge the subject application(s) in court, you may be limited to raising only those issues you or someone else raised at the public hearing, described in the notice or in written correspondence delivered to the city at or prior to the public hearing. Property owners who receive this notice are responsible for informing their tenants about this notice. For additional information, please call (650) 558-7250. Thank you. William Meeker Community Development Director PUBLIC BEARING NOTICE (Please refer to other side) RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME, DENYING THE APPEAL OF BILL AND MARIE NASSER AND UPHOLDING THE PLANNING COMMISSION'S SEPTEMBER 14, 2009, DENIAL WITH PREJUDICE OF THE APPLICATION FOR CONDITIONAL USE PERMIT FOR AN ACCESSORY STRUCTURE TO BE USED FOR RECREATIONAL PURPOSES AT 349 LEXINGTON WAY, ON PROPERTY SITUATED WITHIN A SINGLE-FAMILY RESIDENTIAL (R-1)ZONE RESOLVED, BY THE CITY COUNCIL OF THE CITY OF BURLINGAME THAT: WHEREAS, on September 14, 2009, the Planning Commission denied with prejudice a Conditional Use Permit, related to an accessory structure to be used for recreational purposes located at 349 Lexington Way (APN: 029-192-050), and owned by Bill and Marie Nasser, 715 Seabury Road, Hillsborough, California, 94010; and WHEREAS, the Planning Commission's September 14, 2009 denial with prejudice was appealed by Bill and Marie Nasser, and the City Council conducted a public hearing on the appeal on October 19, 2009; denying the appeal and upholding the Planning Commission's denial with prejudice. NOW, THEREFORE, IT IS RESOLVED AND DETERMINED BY THE CITY COUNCIL THAT: 1. The City Council hereby denies the appeal and upholds the Planning Commission's September 19, 2009 denial of the application for Conditional Use Permit, based upon the Council's finding that the accessory structure and its elements are detrimental to the neighborhood and that there were inadequate justification presented by the property owner for the Conditional Use Permit. Additional findings for the City Council's action are as set forth in the minutes and recording of the City Council meeting of October 19, 2009. 2. It is further directed that a certified copy of this resolution be recorded in the official records of the County of San Mateo. Mayor I, Mary Ellen Kearney, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced and adopted at a regular meeting of the City Council held on the 19` day of October, 2009 by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk 1 Agenda 8a Item Meeting BURLINGAME STAFF REPORT Date: October 19, 2009 ' SUBMITTED BY�5 APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: October 13, 2009 FROM: PUBLIC WORKS SUBJECT: INFORMATION PERTAINING TO CREATING QUIET ZONES (QZ) ALONG THE RAILROAD CORRIDOR IN THE CITY OF BURLINGAME RECOMMENDATION: It is recommended that Council review the information pertaining to creating QZ along the railroad corridor in Burlingame and provide direction to staff. BACKGROUND: During the public comments section of the October 5th, 2009 Council meeting, several residents expressed concerns about the increase in train horn noise along the rail road tracks. Mark Simon, Caltrain Executive Officer for Public Affairs explained that the train horn noise was increased in mid-July of this year due to issues related to compliance with Federal Rail Administration (FRA). He regretted that the increased train horn noise is causing enormous discomfort to the community and said that Caltrain is diligently working to solve the problem as soon as possible. He stated that the lowering of the train horn noise is of the highest priority to Caltrain and that the Peninsula Corridor Joint Powers Board recently approved $200,000 to restore the rail system's horns to conditions that existed in mid-July before any changes to the train horns. By the end of November all the train horns should be restored to a box underneath the locomotive in their previous location. DISCUSSION: At the Council meeting, the public requested that City explore the feasibility of establishing QZ. The Federal Rail Administration (FRA) has allowed QZ in local jurisdictions to meet federal risk standards that permit trains crossing through to not sound their horns unless a specific threat necessitates it. But trains leaving a station such as the Burlingame Avenue Train Station (about +90 trains per day) may still have to sound their horns and the train engineer may use the horn for emergencies. The City has six at-grade railroad vehicular crossings and one pedestrian crossing. There are currently no QZ along the Caltrain corridor. The FRA requires an evaluation of each crossing to determine what improvements would be required to ensure a safe crossing without sounding the horns. The minimum length of the QZ is at least '/2 mile which means that necessary Improvements must be installed along necessary length of the tracks to meet safety requirements. In Burlingame, it would be difficult to have a QZ for just one crossing as there are seven at-grade crossings within a short distance of each other. Historically local municipalities have had to pay for all the improvements associated with QZ. Additionally there is a concern regarding who will be liable for any potential accident or fatality in the QZ as the laws pertaining to liability are not clear. The rail road may demand indemnification in exchange for allowing the QZ.This may increase the City's exposure to liability resulting from incidents within the QZ. A few QZs do exist along other rail road lines in Richmond,San Jose and Campbell. These rail lines are primarily for freight and light rail with a lower train frequency and accident history. In Richmond the cost of improvements averaged $250,000 per crossing for improved gates,flashing lights and other safety equipments.In San Jose and Campbell,the light rail system has quiet zones that were implemented with the new transit line. The City of Berkeley just completed a Railroad Quiet Zone Study for six railroad crossings.The study recommended QZ safety measures with a combination of four- quadrant gates;medians or channelization devices,also known as traffic separators; one-way streets equipped with gates that fully block the street; temporary street closures(i.e.,night-time closure);and/or permanent street closure.The improvements are estimated to cost approximately$4.3 to$8.9 million for six crossings. The study took approximately a year including a public input process and coordination with relevant agencies. Obtaining approval from the rail agencies and CPUC will add another year to the effort before construction can begin. The City of Fremont has investigated quiet zones but doesn't have the estimated$5 million needed to construct safety improvements at the crossings.City leaders are also hesitant to move forward with quiet zones if Union Pacific Rail Road(UPRR)requires them to accept increased legal liability for accidents at train crossings.They estimate the costs at up to$500,000 per crossing. In addition to the Caltrain horn noise,the City has received complaints from residents regarding noise during the early morning hours from the freight rail operated by U.P.R.R. Staff contacted UPRR regarding this matter and was informed that freight rail has not changed its operating practices(see attached email from UPRR). The first step in exploring QZ in Burlingame would be to secure a qualified consulting firm to perform QZ feasibility study. The study will determine the safety improvements required at each crossings with associated costs. The feasibility study is estimated to cost about$75,000 to$100,000. The cost of establishing QZ could range from$2 to$6 million for seven crossings depending on the type of improvements, fencing, engineering,rail agencies requirements,liability issues and community needs. SUMMARY: Based on the above discussion,the two major issues in establishing QZ are liability and funding. There is no funding currently available for this project in the adopted budget and meanwhile Caltrain is proceeding with reducing the train horn noise which may resolve the problem. OPTIONS: The following options are available for Council review: Option 1 : Monitor and review Caltrain efforts to reduce the train horn noise in an expeditious manner. Option 2: If Caltrain remediation does not adequately address the problem, explore options to fund a QZ feasibility study and address the liability issue. The funding could be reviewed as part of next year's Capital Improvement Program and must be prioritized with respect to other City needs. BUDGET IMPACT: There are no funds available in the current budget for a feasibility study and improvements required for QZ. ATTACHMENT: Email response from U.P.R.R. regarding train horn. C: Jim Nantell; City Manager Gus Guinan; City Attorney Mike Scanlon; Caltrain Chief Executive Officer Mark Simon; Caltrain Executive Officer for Public Affairs SAA Public Works Directory\Staff Reports\Quiet zones - train horns 10-19-09 .doc PW/ENG-Gomery, Jane From: PW/ENG-Morimoto, Art Sent: Thursday, October 08, 2009 9:50 AM To: PW/ENG-Murtuza, Syed; PW/ENG-Gomery, Jane Subject: FW: Freight on the San Francisco Peninsula FYI Art Morimoto Assistant Public Works Director City of Burlingame 650 . 558 . 7246 -----Original Message----- From : WJLUJAN@UP . COM [mailto : WJLUJAN@UP . COM] Sent : Thursday, October 08 , 2009 9 : 49 AM To : PW/ENG-Morimoto , Art Cc : LeeAnn Dickson Subject : Re : Freight on the San Francisco Peninsula Art , I am hearing from a number of agencies regarding noise on the JPB line . Our operations have not changed in this area . We have a number of resources available on our website with respect to horn blowing and quiet zones if you want specific details . As for your later two questions , I recommend you discuss those with Ms . Dickson of the FRA . I have cc ' d her on this email . Wes Wes Lujan Director , Public Affairs Union Pacific Railroad 916 . 789 . 5957 office 916 . 792 . 9160 cell 402 . 997 . 3540 fax ----- Original Message ----- From : Art Morimoto [ amorimoto@burlingame . org ] Sent : 10 / 08 /2009 11 : 39 AM EST To : Wesley Lujan Subject : Freight on the San Francisco Peninsula 1 This message was submitted through the UP web site . Subject : Freight on the San Francisco Peninsula Name : Art Morimoto E-mail Address : amorimoto@burlingame . org Company: City of Burlingame Phone Number: 650-558-7230 Hello Mr. Lujan, As you are aware, there has been a lot of discussion on the San Francisco Peninsula regarding increased Caltrain horn noise. As a result, questions are arising regarding the freight trains that run at night. We wanted to confirm with you some statements we have received from adjacent jurisdictions : 1 . ) The operation of the night freight train and the horns has not changed recently. Does this include frequency and volume? 2 . ) What are the basic guidelines for freight trains to sound their horns . 3) Would "quiet zones" impact this train and under what conditions would the train horn still be utilized Thank you for your help in this matter. Art Morimoto Assistant Public Works Director City of Burlingame amorimoto@burlingame . org 650. 558 . 7230 This message was sent at Thursday, 10/08/2009 11 : 38 : 59 AM Central This message was generated from web site: www.up. com This message was sent from IP address: 76. 14 . 79. 135 The user' s browser is : Mozilla/4 . 0 (compatible; MSIE 7 . 0; Windows NT 5 . 1; GTB6; .NET CLR 2 . 0 . 50727; .NET CLR 3 . 0. 04506. 30; InfoPath. 1) [Microsoft Internet Explorer 7 . 0 Windows XP 5 . 11 This message was generated from: http: //www.uprr. com/aboutup/community/contacts . shtml This message and any attachments contain information from Union Pacific which may be confidential and/or privileged. If you are not the intended recipient, be aware that any disclosure, copying, distribution or use of the contents of this message is strictly prohibited by law. If you receive this message in error, please contact the sender immediately and delete the message and any attachments . 2 CALTRAIN HORN NOISE & QUIET ZONE October 19th, 2009 City Council Meeting City of Burlingame Department of Public Works AGENDA • Background • Quiet Zone • Costs • Liability issue ; K • Options • Questions • Council Direction BACKGROUND • Federal laws require that trains sound its horn at public crossings producing distinctive sequential blasts at 96 to 110 decibels • Caltrain's routine inspections revealed that train horns were not meeting federal laws • In mid-July, horns were moved from beneath the train to the top to meet federal laws which increased the volume and range of sound resulting in residents complaints • In response,Caltrain tried to fix the problem by installing regulator valves to lower the noise and keep it at 96 decibels(lower threshold of federal requirements) BACKGROUND The noise problem continued as the horns are up higher on the trains dispersing the noise over a wide area • To solve the problem,Caltrain began a project to restore the horns to beneath the train • This will lower the noise and will keep Caltrain in compliance with federal rules Over 40%of the trains have had their horns restored beneath the train • The project will be completed by the end of November reverting the noise levels to prior levels and should solve the problem QUIET ZONE (QZ) • FRA allows QZ to permit trains to not sound the horns at public crossings provided proper safety measures are in place • The trains may still sound the horns within the QZ when leaving train stations and for emergencies • Currently there are no QZ along the Caltrain corridor • A local agency such as City may establish the QZ • Minimum length of QZ has to be at least half mile • FRA and CPUC requires a safety risk analysis and study to be performed to determine the risks and necessary safety improvements to be installed at public crossings • Varying degree of approvals from FRA and CPUC will be required based on the risk factors QUIET ZONE (continued) • Seven public crossings in Burlingame QZ for one crossing would not work Will require assessment of safety improvements at each crossing : • qpF' � SAN FRANCISCO BAY 0 404 04 CPQ ,.• • ` +v i fP ! S F c G\ QUIET ZONE �continued, • Typical improvements for QZ may include the following: ■ 4 Quadrant gates with equipment ■ One-way traffic with gates ■ Traffic separators ■ Street closures • Safety fencing ■ Signage and ■ Grade separations Example of 4-Quadrant Gates 1 1 1 1 i 1 1 1 1 1 1 1 Example of 4-Quadran - este Y \ COST • Berkeley - $4.3 to $8.9 million for 6 crossings • Richmond - $250,000 per crossing • Fremont - $500,000 per crossing • San Mateo - $500,000 to $ 1 ,000,000 per crossings • A feasibility study would be required to determine the costs of improvements in Burlingame. Based on type of improvements required , the cost could range from $2 to $6 million for seven crossings. • Feasibility study is estimated at $75,000 to $100,000 and no current funding is available LIABILITY ISSUE • Laws pertaining to liability associated with QZ are not clear • The Railroad Utilities usually requires local agency indemnification or share the liability for incidents in the QZ • Caltrain has indicated that it would require indemnification from the City in exchange to allow for QZ OPTIONS • Work with Caltrain to reduce the train horn noise in an expeditious manner • If the noise problem is not adequately addressed by Caltrain remediation project, review the liability issue and funding options for a QZ feasibility study - Funding options would need to be prioritized with other needs Questions? y r , Council Direction Quiet Zo ► - • - x Agenda Item # 8b Meeting BURLINGAME STAFF REPORT Date: October 19, 2009 SUBMITTED 13 c APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: OCTOBER 6, 2009 FROM: PUBLIC WORKS SUBJECT: RESOLUTION ADOPTING STORM DRAINAGE FEE DEFFERAL PROGRAM FOR QUALIFYING SENIORS, BLIND AND DISABLED CITIZENS RECOMMENDATION: It is recommended that Council approve the attached resolution adopting Storm Drainage Fee Deferral Program for qualifying senior, blind and disabled citizens. BACKGROUND: During the public education process for the Storm Drainage Fee Measure, there was a concern regarding the hardship the storm drainage fee may create for some senior citizens on a fixed income. At that time, staff relied on a State offered program that allowed qualifying senior, blind or disabled citizens to postpone payment of property tax and other property related fees for their residence based on certain criteria. The program was later suspended by the State due to the budget crisis. The program would have allowed eligible Burlingame property owners the opportunity to postpone payment of the storm drainage fee which is collected on the property tax bill through the County. DISCUSSION: In order to provide qualified property owners the opportunity to postpone the storm drainage fee, staff has developed a deferral program modeled after the State guidelines and requirements (see attached Program Guidelines, Application and instructions). To qualify, a homeowner must meet the following criteria: • Be at least 62 years of age, or blind, or disabled; • Own and occupy the property as his or her principal place of residence; • Have a total household income of $35,500 or less for tax year 2008; and, • Have at least 20% equity in the property. In order to be considered for the storm drainage fee deferral program, the homeowner will have to submit an application with all required documentation. Staff will review the application and determine whether or not a given property owner is approved for deferral. If approved, the homeowner will be provided with a voucher for storm drainage fee payment to the County Tax Collector. The County requires that the property taxes must be current in order for it to accept the voucher as payment for the storm drainage fee. To secure re-payment,a lien will be placed against the property for which a deferral is approved. The deferred fee will accrue interest at the annual Local Agency Investment Fund payment rate,which currently is below 1%annually but typically 3%-4%. The deferred storm drainage fee and interest are due and payable when any of the following occurs: • The homeowner moves from the qualified property; • The homeowner sells or conveys title to the home; • The homeowner dies and does not have a spouse,registered domestic partner, or other qualified individual who continues to reside in the home;or • Future property taxes or other senior liens are allowed to become delinquent. The income threshold of$35,500 for tax year 2008 is based on the State guidelines and will be adjusted in future years based on Consumer Price Index. Based on the interest expressed by the residents in the program,it is estimated that approximately ten to fifteen property owners may apply and or qualify for the program. BUDGET IMPACT: This program is intended to be offered only until the State program is reinstated.There is no net cost to the City from adopting this program. It is anticipated that this program will cost approximately$2000 annually and will be reimbursed from the repayment of the fee. EXHIBITS:Resolution,Storm Drainage fee Deferral Application and Instructions RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME ESTABLISHING STORM DRAINAGE FEE DEFFERAL PROGRAM FOR QUALIFYING SENIORS, BLIND AND DISABLED CITIZENS WHEREAS, during the public outreach process for the Storm Drainage Fee Measure, there was an expressed concern regarding the hardship implementation of the storm drainage fee might create for some senior citizens on a fixed income; and, WHEREAS, staff relied on a State of California offered program which allowed qualifying senior, blind or disabled citizens to postpone payment of their residential property tax and other property related fees through the County Tax Collector's Office based on certain criteria; and WHEREAS, unknown to the City, the State passed emergency legislation to suspend its tax deferral program because of the critical financial problems the State encountered earlier in the year; and WHEREAS, in order to provide qualified property owners the opportunity to postpone the storm drainage fee, City staff has developed a storm drain fee deferral program modeled after the State guidelines and requirements, as more specifically described in the accompanying staff report and attachments; and, WHEREAS, to qualify for the program, a Burlingame resident must 1 ) be at least 62 years of age, or blind, or disabled; 2) own and occupy the property as his or her principal place of residence; 3) have total household income for 2008 of $35,500.00 or less; and 4) have at least 20% equity in the property; and WHEREAS, to secure re-payment, a lien will be recorded against the property for which a storm drain fee deferral is approved, and WHEREAS, the deferred fee will accrue interest at the annual Local Agency Investment Fund payment rate, which currently is below 1 % annually but which is usually between 3%- 4%; NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Burlingame as follows: 1) All of the facts recited above and contained in the accompanying staff report are true and correct. 2) The City Council approves and directs the Director of Public Works to implement the City of Burlingame storm drain fee deferral program for qualified Burlingame residents in accordance with the particular rules and procedures described in the accompanying staff report and attachments. 3) The Director may record a lien against the residential property of each qualified resident to guarantee payment of the deferred storm drain fee. 4) The Director may take all reasonably necessary actions to implement this program. I, Mary Ellen Kearney, Clerk of the City of Burlingame, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the Burlingame City Council held on the 19th day of October, 2009,by the following vote to wit: AYES: Councilmembers NOES: Councilmembers: ABSENT: Councilmembers: Mary Ellen Kearney, City Clerk 2009 Storm Drain Fee Deferral Application and Instructions For Senior, Blind, or Disabled Citizens 01 — _ BURLINGAME C A L I F O R N I A • September 2009 Filing Period: September 1 — December 10, 2009 City of Burlingame Contents ProgramSummary....................................................................................... 1 Frequently Asked Questions........................................................................ 2 Filinga Claim Form...................................................................................... 3 Other Program Information .......................................................................... 4 Storm Drain Fee Deferral (SDFD) Claim Form Instructions ......................... 6 ClaimForm .................................................................................................. 12 PROGRAM SUMMARY The City of Burlingame is administering the Storm Drain Fee Deferral (SDFD), which enables eligible homeowners to defer payment of the storm drain fee on their property taxes for their residence. To qualify, a homeowner must meet all of the following criteria: • Be at least 62 years of age, or blind, or disabled; • Own and occupy the property as his or her principal place of residence; • Have a total household income of $35,500 or less (based on IRS form 1040 reporting for Tax Year 2008 and may be adjusted in the future years based on Consumer Price Index); and, • Have at least 20% equity in the property. To apply for the program, a homeowner must: • Complete a claim form each year; • Attach all of the required documentation; • Include with the documentation a copy of his or her most recent property tax bill; and. • Send the CITY his or her claim form as soon as possible, but no later than December 10, 2009. Beginning in November 2009, approved claimants will receive "Certificates of Eligibility" that must be signed by the claimant and submitted to the County Tax Collector. The County Tax Collector will accept the Certificates as payment for the claimant's storm drain fees. The City establishes an individual account for each claimant. To secure repayment of the deferred storm drain fees, the CITY records a lien against the home. The lien remains on the home until the account is paid in full. Interest is computed on the deferred fees monthly on a simple interest basis and is added to the amount of the deferral lien. The deferred storm drain fee and interest are due and payable when any of the following occurs: • The homeowner moves from the qualified property; • The homeowner sells or conveys title to the home; • The homeowner dies and does not have a spouse, registered domestic partner, or other qualified individual who continues to reside in the home; or • Future property taxes or other senior liens are allowed to become delinquent. However, the homeowner may pay all or part of the obligation before it becomes due. 1 FREQUENTLY ASKED QUESTIONS Does the City take title to the property? No.The City places a lien on the property,but title to the property does not change. Is there a minimum credit score or a minimum income level required to qualify? No.The equity in your home is the security for your loan. Will a refinance affect a claimant's eligibility or SDFD account? Yes.A refinance may cause a decrease in the equity in your home.Therefore,a claimant who refinances may not have sufficient equity in his or her home to qualify for Deferral.If you refinance your home after your SDFD account is established,you may be required to repay the SDFD loan in full;in some cases,you may no longer qualify for the SDFD program. Will a reverse mortgage affect a claimant's eligibility or SDFD account? Yes.Reverse mortgages generally result in a decrease in equity over the life of the mortgage,and can result in zero equity at some point.The SDFD loan will not be made unless the City's interest in repayment is adequately protected.If you obtain a reverse mortgage after your SDFD account is established,you will be required to repay the SDFD loan in full;in most cases,you will no longer qualify for the SDFD program. What is the definition of disabled? Generally,a person is considered disabled if he or she is unable to engage in any substantial gainful activity due to a physical or mental impairment that is expected to last for a continuous period of 12 months or longer.Proof of disability is required every year. If the claimant dies,can the surviving spouse or registered domestic partner continue in the SDFD Program? Yes.Any co-owner may continue in the SDFD Program as long as he/she meets the eligibility requirements.An otherwise ineligible surviving spouse or registered domestic partner need not repay the deferred amount as long as he/she continues to reside in the home. What is the interest rate on deferred fees? Interest is computed monthly on deferred amounts on a simple interest basis(the annual interest rate divided by 12).Interest continues to accrue on the deferral account until all deferred fees plus interest are repaid to the City.The interest rate is based on the annual yield of the City's Local Agency Investment Fund(LAIF)payment rate as determined on June 301"for each subsequent fiscal year. 2 FILING A CLAIM FORM When to File You must file a claim each year that you wish to participate in the program. Only one claim may be filed per household . The filing period for the Storm Drain Fee Deferral Program is September 1 through December 10, 2009. Please file early. You do not have to wait for your 2008-09 county property tax bill to arrive in November before filing for Storm Drain Fee Deferral. Simply enclose a copy of your tax bill for the previous year. The City may extend the filing deadline beyond December 10, 2009, if the claimant demonstrates that good cause exists. However, the filing deadline cannot be extended beyond June 30, 2010. Delinquent penalties assessed by the county tax collector may be avoided only if your claim is postmarked by December 10, 2009, and if the City approves it. Where to File Mail your completed claim and required documentation to the following address: City of Burlingame SDFD — Public Works Dept. 501 Primrose Road Burlingame, Ca. 94010 Sign the back of each Certificate and present or send them to your county tax collector's office. The County Tax Collector will accept them as payment for your Storm Drain Fee. Approved Claim If your claim is approved , the City will send two Certificates of Eligibility (see example below) , one for each tax installment. The City will begin mailing Certificates in November 2009. The Certificates are made payable to you and the County Tax Collector, and may be used to defer all or part of the storm drain fees on your home. CITY OF BURLINGAME Certificate of Eligibility for Stomr Drain Fee Postponement 1st Installment - FY 2009/10 xx-xxx Certificate Number Due byDecember 10. 2009 xxxx xxx-xxxxxxx Certificate Void After 6-30-10 Pay to the Order of Tax Collector County of San Mateo and Name Parcel Number: address City: 6 city. state zip Dollars 1st Eligible- date Recorded Lien No The interest rale for storm drain fees postponed for FY 2009/10 is XX% saimple interest per annum. 3 Denied Claim If the City denies your claim, you are responsible for the payment of your storm drain fees to the County Tax Collector. If the county does not receive your installment payments by December 10, 2009,and April 10,2010,the county will assess penalties on your account. Lost or Destroyed Certificates If your Certificates are lost or destroyed, write to the City by June 30, 2010, to request replacements. Include your name, Social Security number, and the address of the property. (See the Privacy Notification on the inside back cover.)Mail your request to the address shown on page 3. OTHER PROGRAM INFORMATION Interest Rate on Deferred Storm Drain Fees Interest is computed monthly on deferred amounts on a simple interest basis(the annual interest rate divided by 12). Interest continues to accrue on the deferral account until all deferred fees plus interest are repaid to the City.The interest rate is based on the annual yield of the City's Local Agency Investment Fund(LAIF)payment rate as determined on June 30th for each subsequent fiscal year. Account Transfer to New Residence If you pay your deferral account in full and purchase a new residence, you may be eligible to re- borrow the amount you repaid to the City. To re-borrow the repaid amount, you must submit an application of transfer within six months after you paid the deferral account balance.Call the City to request an application. If your application is approved,the City will send you a refund and record a new lien against your new residence. Subordination Provisions If you refinance your home or obtain a new loan against the property on which you have deferred fees,it may not be necessary to pay the deferral lien.The City may subordinate the deferral lien to the new loan if it determines that subordination is appropriate. However,your lender must agree to the subordination. If you do not wish to pay off the deferral lien,have your lender contact the City for further instructions. Account Statement The City provides you with an account statement each year. However,you may obtain an account statement at any time by calling (650)558-7230,writing to the City at the address shown on page 3,or e-mailing your request to stormdrainsL&burlingame.org. 4 Payments You may make full or partial payments on your account before the obligation becomes due.All payments received are applied first toward accumulated interest and then toward the outstanding principal balance(deferred fee amount). Make your check or money order payable to the City of Burlingame and mail it to the address shown on page 3. Please include your Social Security number on the check or money order, and on any accompanying documents,to ensure proper credit. (See the Privacy Notification on the inside back cover.) 5 Storm Drain Fee Deferral Claim Form Instructions Line 1: Social Security Number - Enter your Social Security number in the space provided. The number is required for account identification. (See the Privacy Notification on the inside back cover.) Line 2: Claimant's Name - Print or type your full name in the space provided. Use the pre- addressed label if there is one. Line 3: Date of Birth - Enter the month, day, and year you were born. For example, if you were born on July 15, 1936, enter 07/15/1936. Line 4: Phone Number — Please include your daytime telephone number with area code on the claim. Line 5: E-mail Address— Please include your e-mail address on the claim. Line 6: "In Care of Name — If correspondence is to be sent in care of someone else (such as your son, daughter, or conservator), enter the person's name. Lines 7 and 8: Mailing Address — Enter the mailing address to which all correspondence should be sent. Do not abbreviate. Line 9: Spouse or Registered Domestic Partner Information - Enter the Social Security number, date of birth, and full name of your spouse or registered domestic partner in the spaces provided. (See the Privacy Notification on the inside back cover.) Lines 10 and 11: Location of Residential Dwelling —Complete only if the residential address is different from the mailing address on lines 7 and 8. Line 12: Proof of Age - If you will be 62 or older on or before December 31, 2009, whether or not you are blind or disabled, check the box on line 12. If you are a first-time filer, you must submit proof of age. A copy of any of the following documents is acceptable if it displays your age or birth date: • Driver's license • Marriage license • Social security form 2548 • Birth certificate • Citizenship or naturalization • Social security award papers letter • Delayed birth certificate • Church record • Medi-Cal card • Hospital birth record • Military discharge record Line 13: Proof of Blindness or Disability — If you are blind and less than 62 years of age, check the box on line 13. Proof of blindness is required for each year you file for Storm Drain Fee Deferral. You are considered blind if you have received a medical determination that you have either of the following conditions: • Central vision acuity (sharpness of vision) of no more than 20/200 with the use of a correcting lens; or • Tunnel vision, which is a limited visual field of 20 degrees or less. 6 If you are disabled and less than 62 years of age, check the box on line 13. Proof of disability is required for each year you file for tax Deferral. You are considered disabled if: • You cannot engage in any substantial gainful activity because of a physical or mental impairment; • The severity of the impairment prevents you from engaging in your previous work and any other type of work, considering your age, education, and work experience; • The impairment is determined medically by a doctor; and • The impairment is expected to last for at least 12 months in a row. You may submit any of the following documents as proof of blindness or disability: • A copy of your Medicare card; • A copy of a recent Social Security award letter; • A copy of a recent Supplemental Security Income payment decision; • A copy of a recent Form 2458 from the Social Security Administration, verifying age and status; or • An original statement signed by a licensed physician attesting to the blindness or disability. The statement must be on the physician's letterhead with a current date, and it must include the dates and the nature of the blindness or disability. The statement may be submitted only if you cannot provide any of the documents listed above. Note: A Medi-Cal card is not acceptable proof of disability. Line 14: Delinquent Taxes — If you have delinquent property taxes, enter the first year those taxes became delinquent. If you are 62 years or older and owe delinquent taxes for prior years, you must pay the county tax collector for all taxes that became delinquent prior to your 62"' birthday. If you are blind or disabled and owe delinquent taxes for prior years, you must pay the county tax collector for all taxes that became delinquent prior to the time you became blind or disabled. Line 15: Year You Purchased Your Home — Enter the year in which you purchased your home. If you are not sure of the year, enter your best estimate. Line 16: Amount Owed Against Your Home — This is the total amount of liens, deeds of trust, mortgages, or other encumbrances (including reverse mortgages) recorded against your home. (Do not include the Storm Drain Fee Deferral lien.) Include your best estimate of the following: Loan balance(s) on your home $ Abstracts of judgment amounts $ Any other liens $ Total (enter on line 16.) $ 7 Line 17: Refinanced Home— Check the appropriate box. If you check"Yes", you must submit a copy of your most recent mortgage statement. If you are in the process of refinancing,please send documentation showing what the new principal balance will be and the approximate closing date. Line 18: Reverse Mortgage—Check the appropriate box. If you check"Yes",you must submit a copy of your loan documents that include terms,maximum principal amount, interest rate, and initial amortization schedule. Line 19: Property Held in a Trust — Check the appropriate box. If you check "Yes," you must provide a copy of the recorded trust agreement and amendments if you have not previously submitted a copy OR if you have amended your trust in the last year. Line 20: Own and Occupy Property as Principal Place of Residence — If you owned and occupied the property as your principal place of residence on December 31, 2008, and continuously since then,check the"Yes"box.All other recorded owners(except spouse, registered domestic partner, and direct-line relatives) must also meet this requirement. Direct-line relatives are defined as(a) parents, children, or grandchildren of the claimant and/or the claimant's spouse, and(b)the spouses of the relatives named in(a). If you and all other recorded owners do not meet this requirement, check the"No"box and STOP here. You do not quality for Storm Drain Fee Deferral. You are still eligible for deferral if: (1) you are temporarily confined to a hospital or medical institution for medical reasons; (2) the property was the principal place of residence immediately prior to confinement;and(3)the residence is not rented. List the names, relationship, Social Security numbers, and dates of birth of all other recorded owners of the property. All other recorded owners (except spouse, registered domestic partner, and direct-line relatives) must also be either 62 years of age or older on or before December 31, 2008, or be blind or disabled at the time of application. Line 21: Social Security and/or Railroad Retirement— Enter the total payments you and your spouse or registered domestic partner received in 2008 for Social Security (including the amount deducted for Medicare premiums)and/or railroad retirement. Line 22: Interest and/or Dividends — Enter the total interest and/or dividends you and your spouse or registered domestic partner received in 2008, regardless of source or taxability. Line 23: Pensions and/or Annuities — Enter the total amount of pensions and/or annuities you and your spouse or registered domestic partner received in 2008, regardless of source or taxability. Include disability retirement payments and IRA distributions. Line 24: SSI/SSP, AB and/or ATD— Enter the total payments you and your spouse or registered domestic partner received in 2008 for the Social Security Income/City Supplementary Payment (SSI/SSP) Program, Aid to the Blind (AB), and Aid to the Totally Disabled (ATD). Do not include payments received for Temporary Assistance for Needy Families (TANF) or noncash assistance such as homemaker/chore services. 8 Line 25: Rental Income (or Loss) — Enter the amount of net rental income (or loss) for 2008. You must include a copy of your Federal Form 1040 (all pages)with all schedules or attachments. Line 26: Business Income (or Loss) — Enter the amount of net income (or loss) from your business or farm for 2008. You must include a copy of your Federal Form 1040 (all pages) with all schedules or attachments. Line 27: Gain (or Loss) — Enter the amount of gain (or loss) from the sale of business property and/or capital assets for 2008. Examples of capital assets are stocks, bonds, and rental real estate. The maximum net loss you may deduct from the sale of capital assets is $3,000. You must include a copy of your Federal Form 1040 (all pages)with all schedules or attachments. Line 28: Other Income - Include the total amount of other taxable and nontaxable income you and your spouse or registered domestic partner received in 2008. The following types of income must be included: • Wages • California City Lottery winnings in excess of $600; 100% of lottery winnings from other states • Life insurance proceeds to the extent that they exceed the expenses incurred for the last illness and funeral of the deceased spouse or registered domestic partner of the claimant • Veterans Administration benefits • Gifts and inheritances in excess of$300, except between members of the household • Alimony received • Military compensation • Amounts received from an estate or a trust • Unemployment insurance benefits • Workers' compensation payments for temporary disability • Amounts contributed by or on behalf of the claimant to a tax-sheltered retirement or deferred compensation plan • Amounts received from an employer or any government body for loss of wages due to sickness or accident (sick leave payments) • Nontaxable gain from the sale of a residence • Scholarships and fellowship grants • The amount of the alternative minimum taxable income in excess of your regular taxable income, if you were required to pay the alternative minimum tax on your 2008 California income tax return Line 29: Income of Other Household Members — Include the total amount of income received by all other household members while they lived in your home during 2008. A household member is any person who lived with you in your home who was not a renter, a full-time student, or a minor underage 18. Line 30: Subtotal—Add lines 21 through 29. 9 Line 31: Adjustments to Income — Enter the total of all adjustments to your income for 2008, including any of the following adjustments: • Forfeited Interest Penalty — Deduct the penalty charged for premature withdrawal from a savings account. • Alimony Paid — Deduct alimony payments made as directed by the court. • Individual Retirement Account — If you contributed to an Individual Retirement Account (IRA), Keogh Plan (HR10), or Simplified Employee Plan (SEP), you may deduct the amount, subject to the same limitations as for California personal income tax. • Self-Employed Health Insurance Deduction — You may deduct the amount, subject to the same limitations as for California personal income tax. • Self-Employment Tax Deduction — Deduct one-half of the self-employment tax imposed for the taxable year. • Student Loan Interest Deduction — Deduct the amount allowed for California personal income tax. • Medical Savings Account (MSA) Deduction — Deduct the amount you contributed to an MSA. • Moving Expenses — Deduct allowable moving expenses that were not reimbursed by your employer. Note: You must include a copy of your Federal Form 1040 (all pages) with all schedules or attachments. The following items are not deductible from income: mortgage payments, interest paid on loans (other than qualified education loans), repairs, fees, taxes (other than self-employment tax), utilities, medical bills, and health premiums (unless you are self-employed). Line 32: Total Household Income - Subtract line 31 from line 30. Enter the total on line 32. H the amount on line 32 is greater than $35,500, STOP. You do not qualify for Storm Drain Fee Deferral. Line 33: Cooperative Housing Corporation — If your residence is part of a cooperative housing corporation, check the "Yes" box. If not, check the "No" box. Tenant-stockholders own shares in a cooperative housing corporation, which entitles them to occupy for dwelling purposes a house or apartment in a building owned by the corporation. The cooperative housing corporation must allow the stock certificates to be rendered to the City as collateral for the Deferral of storm drain fees. Line 34: Leasehold (Possessory) Interest — If your residence is based on a leasehold (possessory) interest, check the "Yes" box. If not, check the "No" box. If you check "Yes", you must provide a copy of the recorded lease agreement and the policy of title insurance. A leasehold (possessory) interest property is land in California that an individual does not own but has the right to possess and occupy. If you have a leasehold interest, it must be for a period of no less than 45 years from the time you first filed for Deferral. For example, if you are a first-time filer in 2008, your leasehold interest must extend to at least January 1, 2053. 10 Line 35: Life Estate or Contract of Sale — If your residence is based on a life estate or a contract of sale, check the "Yes" box. If not, check the "No" box. If you check "Yes", you must enclose written consent from the remainderman of the estate to defer storm drain fees. A life estate entitles a person to a lifetime residence on real property owned by another person. A contract of sale is an agreement for the purchase of property in which the title remains in the seller's name until the completion of the contract. Line 36: Mobile Home or Floating Home — If your residence is a mobile home situated on rented or leased land or is a floating home, check the "Yes" box. If not, check the "No" box. If you check "Yes", enter your mobile home decal number in the space provided. A mobile home or floating home must be on the secured property tax roll of the county in which it is situated. Prior-year delinquent taxes on a mobile home or floating home are not eligible for Deferral. Line 37: Property Used for Rental or Business — If your property is used entirely for your personal use, check the "No" box. If your property is used partially for business or as a rental (e.g., duplex or multi-dwelling), or if you live on a farm or similar acreage, check the "Yes" box and enter your best estimate of the percentage of the property devoted to your personal use. The percentage of the property devoted to personal use is the portion used as your residential dwelling and as much of the land surrounding it as is reasonably necessary to use the dwelling as your home. Note: Storm Drain Fee Deferral will be allowed only on the portion of property used for your personal use. Signature and Date You and all other owners of record must sign and date the claim form. No one can sign for you without authorization. If another person signs the claim for you, enclose with your claim a copy of the recorded power of attorney, letter of conservatorship, or other document entitling that person to sign for you. You may sign by marking an "X" if this is done in the presence of a witness. The word "Witness" and the signature of the witness must be entered after your mark. Additional Information To obtain more information about the Storm Drain Fee Deferral Program: Call (650) 558-7230 Visit the City of Burlingame website at http://www.burlingame.org/ (click on Departments — Public Works — Storm Drain Measure E-mail the program at stormdrains@burlingame.org; or, Write the City of Burlingame, 501 Primrose Road, Burlingame, California, 94010 11 BURLINGAME Storm Drain Fee Deferral Claim 2009 File by December 10, 2009 1. SOCIAL SECURITY NUMBER 2. FIRST NAME MIDDLE INITIAL LAST NAME 3. YOUR DATE OF BIRTH MONTH I DAY YEAR PLEASE PLACE PREADDRESSED LABEL HERE, IF AVAILABLE 4. PHONE NUMBER 5. E-MAIL ADDRESS 6. IN CARE OF NAME (IF APPLICABLE) 7. MAILING ADDRESS (NUMBER AND STREET) 8. (CITY) (COUNTY) (STATE) (ZIP CODE) 9. SOCIAL SECURITY NUMBER OF SPOUSE DATE OF BIRTH OF SPOUSE OR REGISTERED NAME OF SPOUSE OR REGISTERED DOMESTIC DOMESTIC PARTNER PARTNER 10. ADDRESS OF RESIDENTIAL DWELLING (NUMBER AND STREET) 11. (CITY) (COUNTY) (STATE) (ZIP CODE) ELIGIBILITY AND FILING REQUIREMENTS 12. If you will be 62 or older on or before December 31,2009, check this box. ❑ 62 or older 13. If you are blind or disabled and not yet 62 or older, check the appropriate box. ❑ Blind Proof of blindness and disability is required each year. ❑ Disabled 14. If you have delinquent property taxes, enter the year they first became delinquent......................... 15. Enter the year you purchased your home ......................................................................................... 16. What is the amount owed against your home? (See page 7) ............................................................ $ 17. Have you refinanced your home in the last year, or are you in the process of refinancing? (See ❑ YES ❑ NO page7) .............................................................................................................................................. 18. Do you have a reverse mortgage, or are you in the process of obtaining one? (See page 7)............ ❑ YES ❑ NO 19. Is your property held in a trust? (See page 7).................................................................................. ❑ YES ❑ NO 20. Have you and all other recorded owners owned and occupied the residence since December 31, ❑ YES ❑ NO 2007? (See page 8) ........................................................................................................................... List name(s) and relationship of all owners of your property. Anyone listed below who IS NOT a spouse, registered domestic partner, or direct-line relative must also submit proof of eligibility. NAME RELATIONSHIP SOCIAL SECURITY NUMBER DATE OF BIRTH x On lines 21-32 enter your income for the 2008 calendar year. If applicable, include the income of your spouse or registered domestic partner. Online 29 enter the total income of other household members (seepages 8-10). 21. Social Security and/or Railroad Retirement............................................................. 21. 22. Interest and/or Dividends......................................................................................... 22. 23. Pensions and/or Annuities........................................................................................ 23. 24. SSI/SSP,AB and/or ATD ........................................................................................ 24. 25. Rental Income (or Loss). Attach Federal Form 1040 and Schedules...................... 25. 26. Business Income (or Loss). Attach Federal Form 1040 and Schedules.................. 26. 27. Gain (or Loss). Attach Federal Form 1040 and Schedules..................................... 27. 28. Other Income (Including Wages) (See page 9)....................................................... 28. 29. Income of Other Household Members. Do not include income of minors, students or renters. See page 9 29• 30. SUBTOTAL. Add lines 21-29................................................................................ 30. 31. Adjustments to Income. Attach Federal Form 1040 and Schedules....................... (See page 9-10)......................................................................................................... 31. 32. TOTAL Household Income. Subtract line 31 from line 30. If line 32 is more than $35,500, STOP. You do not qualify for Storm Drain Fee Deferral,......••• 32• 33. Is your residence part of a Cooperative Housing Corporation? (See page 10)................ ❑ YES ❑ NO 34. Is your residence based on a Leasehold (Possessory) Interest? (See page 10)................ ❑ YES ❑ NO 35. Is your residence based on a Life Estate or under a Contract of Sale? (See page 10) ...... ❑ YES ❑ NO 36. Is your residence a floating home or mobile home that is situated on rented or leased ❑ YES ❑ NO land? (Seepage 10) .......................................................................................................... If yes,please enter your mobile home decal number. 37. Is any portion of your property used for Rental or Business? (See page 10).................... ❑ YES ❑ NO If yes, please enter the percentage devoted to your personal use. % PLEASE ATTACH ALL REQUIRED DOCUMENTATION TO THIS CLAIM FORM,INCLUDING A COPY OF YOUR MOST RECENT PROPERTY TAX BILL. PLEASE SIGN THE COMPLETED FORM. (See page 11) Mail your completed claim form and all supporting documents to: City of Burlingame Storm Drain Fee Deferral c/o Public Works Dept. 501 Primrose Road Burlingame, Ca. 94010 Under penalty of perjury,I declare that this claim, including accompanying documents, is to the best of my knowledge true, correct, and complete. CLAIMANT'S SIGNATURE DATE SIGNATURE OF OTHER OWNER DATE SIGNATURE OF OTHER OWNER DATE Signatures of all property owners are required. 'ii Use-0n1 i?N San"Matea Coun Letter.Code. T�rnel Code PRIVACY NOTIFICATION The Information Practices Act of 1977 and the Federal Privacy Act require that the following notice be given to individuals who are asked to supply information. The purpose for requesting information is to administer Storm Drain Fee Deferral Program.Applicants are required to provide their Social Security numbers to ensure proper identification and to permit processing of the applications. Additional information requested on the forms and accompanying instructions enable the City to determine eligibility. Failure to furnish the requested information may result in denial of the application,delay in the approval of storm drain fee deferral,or other disadvantages to the applicant. Information furnished on the application may be transferred to other governmental agencies as authorized by law,e.g.,the board of Equalization,the Attorney General's Office,the Department of Finance, and the Franchise Tax Board.Individuals have the right to review their records maintained by the City. 41 CITY o� STAFF REPORT BURLINGAME AGENDA 8c ITEM # 4511t�-61100* MTG. 10-19-09 DATE TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: October 19 2009 APPROVED FROM: Deirdre Dolan, Human Resources Director BY SURJECT: Introduction of an Ordinance of the City of Burlingame Reating Chapter 3.48, Civil Service Commission, and Section 3.52.04, Appeal Hearings, and Amending Section 3.52.030 of Title 3 of the Burlingame Municipal Code; Adoption of a Resolution Amending the Civil Service Rules; and Adoption of a Resolution Delegating to the City Manager the Authority to Determine Industrial Disability of Safety Members RECOMMENDATION: Staff recommends the following actions necessary to decommission the Civil Service Commission: 1 . Introduce the proposed ordinance repealing Chapter 3 .48, Civil Service Commission, and Chapter 3 .52.040, Appeal Hearings, and amending Section 3 .52.030, Rules and Regulations, of the Burlingame Municipal Code 2. Adopt the resolution approving amendments to the Civil Service Commission Rules and Regulations; 3 . Adopt the resolution delegating authority to determine industrial disability of safety members to the City Manager BACKGROUND: At the September 8, 2009 Council Meeting, the City Council voted to decommission the Civil Service Commission. In order to effect this change, the Council must adopt an ordinance repealing Chapter 3 .48 of the Municipal Code, Civil Service Commission, and Chapter 3.52.040, Appeal Hearings. In addition, the Council will need to adopt resolutions revising the Civil Service Rules to eliminate sections referring to the Civil Service Commission and transferring certain of its functions to other persons or processes. Introduction of Ordinance: The City Council should review the proposed ordinance repealing sections of the Municipal Code pertaining to the establishment, structure, and functions of the Civil Service Commission, suggest any changes, if desired, and introduce the ordinance. The following actions should be taken to introduce the ordinance: 1. Request the City Clerk to read the title of the proposed ordinance. 2. Waive further reading of the ordinance. 3. Introduce the proposed ordinance. 4. Direct the City Clerk to publish a summary of the ordinance at least five days before proposed adoption. If the proposal for the amendments to the Municipal Code is clear, this item should be set for a public hearing, and consideration for adoption at the Council meeting of November 2, 2009. The ordinance would then become effective 30 days following the date of adoption, which would be December 2, 2009, commensurate with the expiration of the terms of two of the Civil Service Commissioners. Adoption of Resolution Amending the Civil Service Rules The Civil Service Commission Rules and Regulations will need to be revised to omit references to the Civil Service Commission, and provide for an alternate process for one of its functions, appeal of disciplinary actions. The Civil Service Commission currently serves as the appeal body for disciplinary actions imposed on unrepresented employees and those covered by the Burlingame Association of Middle Managers, two groups that do not have an alternate process contained in a Memorandum of Understanding (MOU). All other bargaining units have alternate disciplinary appeal processes outlined in their labor agreements, which take precedence over the Civil Service Rules. The disciplinary appeal process recommended to be included in the Civil Service Rules is the same process that is currently included in the Police, Police Administration, and Teamsters MOUS, which consists of an ad hoc review board which reviews evidence and makes an advisory decision to either the Human Resources Director or the City Manager. In the revised Civil Service Rules, the recommended ad hoc review board process is advisory to the City Manager. The recommended disciplinary appeal process is included in Attachment C (edited copy of the proposed Civil Service Rules). Adopting the same process that is already in place for several of the City's bargaining units will provide more consistency among employee groups. The proposed changes to the Civil Service Rules presented in this report are limited to those necessary to omit references to the Civil Service Commission. However, given that the Civil Service Rules were last updated in 1992, staff plans to return to Council in the future with further recommendations for updates and changes to the Civil Service Rules to ensure compliance with current labor laws and modern personnel practices. Resolution Delegating Authority to Determine Industrial Disability of Safety Members to City Manager Ca1PERS requires that contracting agencies adopt a formal resolution or ordinance which describes their industrial disability determination procedure, including which governing body or officer of the agency will make the disability determination for police and fire safety members. The authority for making the disability determination could be the governing body (i.e. City Council) or its lawful delegate (i.e. City Manager, Chief Administrative Officer, or Chief Executive). City of Burlingame Resolution 3-74 delegates the authority to determine industrial disability of safety members to the Civil Service Commission. With the elimination of the Civil Service Commission, this function needs to be transferred to an alternate authority. The common practice for the majority of cities which do not have a Civil Service Commission is to delegate this authority to the City Manager. Attachment E for Council's consideration is a Resolution Delegating to the City Manager the Authority to Determine Industrial Disability of Safety Members, which would supersede Resolution No. 3-74. ATTACHMENTS: A. Proposed Ordinance Repealing Chapter 3.48, Repealing Chapter 3.52.040, and Amending Section 3.52.030 of Title 3 of the Burlingame Municipal Code B. Edited Copy of Chapter 3.48, Chapter 3.52.03, and Chapter 3.52.040 C. Resolution Amending the Civil Service Rules D. Edited Copy of the Proposed Civil Service Rules Revisions E. Resolution Delegating to the City Manager the Authority to Determine Industrial Disability of Safety Members ATTACHMENT - A ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BURLINGAME REPEALING CHAPTER 3.48, REPEALING SECTION 3.52.040 AND AMENDING SECTION 3.52.030 OF TITLE 3 OF THE BURLINGAME MUNICIPAL CODE TO ELIMINATE THE CIVIL SERVICE COMMISSION The City Council of the City of Burlingame does ordain as follows: Section 1. Factual background In the past year, the Civil Service Commission members have reviewed the purpose and duties of the Commission in light of modern Human Resources professional theory and development. The Commission asked the Council to consider whether or not the Commission provided enough value to the City and the Community to continue its existence. After an ad hoc committee of the Council met with the Commission and after discussing this matter at two City Council meetings, the City Council, at its meeting on September 8, 2009, voted to eliminate the Civil Service Commission. Based upon that direction, staff has prepared this ordinance repealing and amending certain sections of the Burlingame Municipal Code to eliminate the Civil Service Commission and to transfer its duties and responsibilities to other officials and departments of the City government. Section 2. Repeal of Chapter 3.48, Civil Service Commission Chapter 3.48 of the Burlingame Municipal Code, "The Civil Service Commission", is hereby repealed in its entirety. Section 3. Repeal of Section 3.52.040, Appeal Hearings Section 3.52.040 of the Burlingame Municipal Code, "Appeal Hearings", is hereby repealed in its entirety. Section 4. Amendment to Section 3.52.030,Rules and Regulations Section 3.52.030 of the Burlingame Municipal Code, "Rules and Regulations", is hereby amended to delete the words"civil service commission" at the end of the second sentence and replace said words with the following language: "the city manager". Section 5. This ordinance shall be published as required by law. Ann Keighran, Mayor I,Mary Ellen Kearney, City Clerk of the City of Burlingame, do hereby certify that the foregoing ordinance was introduced at a regular meeting of the City Council held on the 19`"day of October, 2009, and adopted thereafter at a regular meeting of the City Council held on the 2nd day of November, 2009, by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: Mary Ellen Kearney, City Clerk ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BURLINGAME REPEALING CHAPTER 3.48, REPEALING SECTION 3.52.040 AND AMENDING SECTION 3.52.030 OF TITLE 3 OF THE BURLINGAME MUNICIPAL CODE TO ELIMINATE THE CIVIL SERVICE COMMISSION The City Council of the City of Burlingame does ordain as follows: Section 1. Factual background In the past year, the Civil Service Commission members have reviewed the purpose and duties of the Commission in light of modern Human Resources professional theory and development. The Commission asked the Council to consider whether or not the Commission provided enough value to the City and the Community to continue its existence. After an ad hoc committee of the Council met with the Commission and after discussing this matter at two City Council meetings, the City Council, at its meeting on September 8, 2009, voted to eliminate the Civil Service Commission. Based upon that direction, staff has prepared this ordinance repealing and amending certain sections of the Burlingame Municipal Code to eliminate the Civil Service Commission and to transfer its duties and responsibilities to other officials and departments of the City government. Section 2. Repeal of Chapter 3.48, Civil Service Commission Chapter 3.48 of the Burlingame Municipal Code, "The Civil Service Commission", is hereby repealed in its entirety. Section 3. Repeal of Section 3.52.040,Appeal Hearings Section 3.52.040 of the Burlingame Municipal Code, "Appeal Hearings", is hereby repealed in its entirety. Section 4. Amendment to Section 3.52.030,Rules and Regulations Section 3.52.030 of the Burlingame Municipal Code, "Rules and Regulations", is hereby amended to delete the words"civil service commission" at the end of the second sentence and replace said words with the following language: "the city manager". Section 5. This ordinance shall be published as required by law. Ann Keighran, Mayor I, Mary Ellen Kearney, City Clerk of the City of Burlingame, do hereby certify that the foregoing ordinance was introduced at a regular meeting of the City Council held on the 19P day of October, 2009, and adopted thereafter at a regular meeting of the City Council held on the 2nd day of November, 2009, by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: Mary Ellen Kearney, City Clerk ATTACHMENT - B Chapter 3.48 1.I[Vrr SERW : COMI ,rlecrON eounei.l. They -,hall hold o4ke fof a pefied of three (3) �;efifs and u-PAil sueeessoFs af-e zted and qualified.. At the time of theif application foi-!he eommission and 9 them when aeting 1 by J .. appropfiate aetion of £y-oo-t—Hie47-0-941_ 7ode § 601; Ofd. 487,-(1 50); or2 x.111, !1 i][G1 1 592 § 7, !14.98,1.� c , Vat(mies sl.141-b onsubje -te the-con4it ion of the..e t-N-c4alffic44-441 5 16-37 1'? The oem.mi.ssion shall eleot one of-its membefs as ehair. They shall meet at the oft," hal4-i-of -other-4oc a io the 4 as de *ed-- -the-eom+i%iort;---at sem time-as (1980)• Or-d 1637 C 36 (2000)• 04 1793 A 7 (2006) 3.4.8.0404)*ties-.. The duties of the eommission as provi.d-ed by this ekaptei-mid Chapter-3.52 mid by th per-sonnel f tiles and regulations will be-. (a) To fepfese-ot the public- interest in.the improvement of per-son.nel. administration iii the ei.ty,fostering the . elopment ,. id impi-ovement of pefsonnel standafds based on —44Tear an, . , 3.52.030 Rules and regulations. The city council shall formulate and adopt rules and regulations for the administration of the civil service system under the city manager.Any subsequent amendments to said rules and regulations may be adopted by the council after review and recommendation by the l seg eeenmis All rules and regulations adopted shall be considered with ; inserted: citymanager the provisions of this chapter. Such rules shall provide for the following matters in addition to such other matters as may be necessary and proper in carrying out the intent and purposes of this chapter: (a) The classification of all persons in the classified service; (b) The selection,employment,advancement,suspension,demotion, discharge and retirement of all persons in the classified service; (c) The formulating of minimum standards and qualifications for each of the positions in the classified service.(1941 Code§ 503;Ord. 1221 § 2,(1982)) 3841)-:appeal-i�a�i�r�s� l3peals inocrlving disi iplinary...ae ions di-i issals demkAiens ehar";;os'0f 4tfi-ct3$44.52-;sttxA�t`t7�.--��lf',{�-bl'-}tf:2`�hee t - i #� - ;rd e d.h the :t-{-eo+.i:a:sc-ra-rrrrrrti x-�'i'°��xxm"`."r"'rsxv"'-�trrre`z-.z'i`sz sr�<'n"Fcn�-�=iy=rs�xu�-rc. c 4W-le'" seiee-eot�.i is-'ion and-may allow._ordila-llo -a{}.y.appal-made W.-the-e;it g-ct t 6h.._n asec�€all€ ars }pea -it-plat+evi-ew-the-entire--ease#lr etdi b €adrrtake-4E" cleeii i its ct>€it it t�..,; a�Y l -l ATTACHMENT - C RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AMENDING THE CIVIL, SERVICE RULES OF THE CITY OF BURLINGAME WHEREAS, at its meeting on September 9, 2009, the City Council of the City of Burlingame voted to eliminate the City's Civil Service Commission; and, WHEREAS, without the Civil Service Commission, the City's Civil Service Rules and Regulations must be revised to omit references to the Civil Service Commission, and to provide for the appeal of disciplinary actions for certain bargaining groups; and, WHEREAS, all of the City's bargaining units have disciplinary appeal processes outlined in their labor agreements, except for unrepresented employees and the Burlingame Association of Middle Managers, which currently have an appeal process to the Civil Service Commission; and, WHEREAS, the proposed disciplinary appeal process for these bargaining groups would be the same process which currently applies to the Police, Police Administration, and Teamsters bargaining groups; in this process, an ad hoc review board reviews evidence and makes an advisory decision to either the Human Resources Director or the City Manager; and, NOW, THEREFORE, BE IT RESOLVED,by the City Council of the City of Burlingame as follows: 1) All of the facts recited above and in the staff report and attachments are true and correct. 2) The City Council hereby amends the Civil Service Rules and Regulations of the City of Burlingame as stated in Exhibit D, attached and incorporated herein. 3) These amended rules shall be effective on the effective date of the ordinance eliminating the Civil Service Commission, December 2, 2009. Ann Keighran, Mayor I, Mary Ellen Kearney, Clerk of the City of Burlingame, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the Burlingame City Council held on the 190'day of October, 2009, by the following vote to wit: AYES: Councilmembers NOES: Councilmembers: ABSENT: Councilmembers: Mary Ellen Kearney, City Clerk ATTACHMENT - D CITY OF BURLINGAME CIVIL SERVICE COMMISSION RULES AND REGULATIONS InseltCd:October 1,2009 REVISED"TAS-;-:99 These rules may be superseded by Employee Memorandums of Understanding. s INDEX RULE I PURPOSES,AUTHORITIES,AND RESPONSIBILITIES OF THE MERIT SYSTEM OF PERSONNEL ADMINISTRATION ..................••1 A. Purposes of the Merit System B. Precedence of MOUS C. Authorities and Responsibilities 1. City Council 2. City Manager 3. Administrative Assistant Personnel 4 Civil ca_.,:ve(',....rAksiRR - `Formatbad:Bullets and Numbering J 5. City Officers and Employees RULE II RECRUITMENT AND APPLICATIONS •••.............••••^............•••••7 A. Recruitment B. Announcement of Vacant Positions C. Filing of Applications D. Rejection of Applications E. Receipt and Duration of Applications F. Postponement or Cancellation of Examinations RULE III EXAMINATIONS AND RATINGS ..........................................••••••10 A. Examination Types and Eligibility to Take Exams B. Preparation and Administration C. Self-Certification of Skills,Ability,or Knowledge D. Oral Examination Boards E. Identification of Examinees Concealed F. Fraudulent Conduct or False Statements by Applicant G. Integrity of Examination Process H. Rating I. Notification of Results J. Waiver of Examination K. Retention of Records L. Examination Resources RULE IV ELIGIBLE LISTS ....................................................................14 A. Use of Eligible List B. Establishment of Lists C. Availability of Eligibles D. Duration of Lists E. Removal of Name from Lists F. Restoration of Names to Lists G. Consolidation of Eligible Lists B. Memorandums of Understanding Provisions of agreements negotiated with employee organizations (Memorandums of Understanding)shall take precedent over these rules and regulations where conflicts exist. C. Merit System Authorities and Responsibilities The following designations of authority and responsibility are made with respect to the administration of this merit system: 1. City Council. The City Council shall be the final authority for: a. Approving these merit system rules and regulations and all amendments thereto. It may also request the City Manager to research and prepare amendments and revisions deemed necessary. b. Approving the compensation and pay plan, the classification plan, and all amendments thereto. c. Recognition of and approving of any agreements with bargaining units representing employees. d. Nominating and eefififmifig appointments to the Civil Sen,iee Commission. e. Render final and binding decisions for the city in hearings as described in Section CA.e. and sustain, modify, or overturn the disciplinary or termination actions taken. 2. Ct Manager. The City Manager shall: a. Be responsible to the City Council for the administration and maintenance of the personnel system subject to these merit system rules and regulations. b. Be the appointing authority responsible for the appointment or removal of all employees subject to the provisions of these rules and regulations except those appointed and removed by the City Council or elected officials.The City Manager may delegate this appointing authority to such appointed department heads as he or she sees fit. c. Be responsible for the preparation of proposed amendments to the merit system rules and regulations,the classification plan and the compensation and pay plan in cooperation with the Personnel division. d. Be responsible for negotiating agreements with bargaining units representing employee groups. e. Perform such other duties and exercise such other powers for personnel administration as may be described by law or these merit system rules and regulations. 2 3. Personnel Division. The Personnel Division shall: a. Be responsible to the City Manager for the administrative and technical direction of the city personnel program. The Personnel division shall administer the provisions of these rules to develop and administer such recruitment and examination programs as may be necessary to obtain or maintain an adequate supply of competent applicants to meet the needs of the city. b. Develop and maintain a comprehensive classification plan and make recommendations to the City Manager for amendments to the plan to reflect on a current basis the duties and responsibilities of each position. c. Maintain the compensation and pay plan,including the periodic review of salary and wage levels as they reflect city employment,and make recommendations to the City Manager for amendments to the compensation and pay plan as needed. d. In keeping with these rules and regulations,maintain a regular review of staffing and compensation and certify to the Finance Director any addition, deletion, and/or change in city payrolls. e. Review for proper execution and conformance to these rules and regulations all personnel actions, return for correction any personnel actions not in conformance herewith, and approve as to the conformance all personnel actions.No personnel actions shall be deemed final until approved by the City Manager as being in conformance with these rules and regulations. f. Maintain roster of all employees of the city and provide for the proper security of personnel records. g. Provide for the orientation of all new city employees. h. Provide such forms and procedures as appropriate to carry out these rules and regulations and all other aspects of the Burlingame personnel administrative system. i. Develop in cooperation with the City Manager and the department heads such training and educational programs for employees in the city service as needed. j. Be responsible for the administration of such affirmative action programs as the City Council may adopt. Maintain records of conformance and provide reports as required by law,the C„m miss:o ,or City Council. k. Provide staff assistance to the Civ4'� ��e Commission and assis department heads and others in development of effective personnel policies and procedures. 3 1. Recommend to the City Manager amendments to these rules and regulations. m. Participate in the administration of personnel provisions of the Memoran- dums of Understanding n. Perform any other functions as necessary or as directed by the City Manager to carry out the purpose and provisions of these personnel rules and regulations. a4hefe shall be a Civil ceFyiee C,,.,,,,: :sting ofsevenpersons- Fornatbed:Bullets and Numbering should be lmewledgeable and expeFiefleed in general personnel polley and pFaetiee and in agr-eement with merit pFineiples-of per-saRnel administration nd who are of employed or appointed by the eity : Formatted:Bullets and Numbering by ii*Ewity vote of all .,F its member-s a ehairman and viee ehair an fa to of oneTyeaF. he ehaifman :11 preside at all `bsequen dafing id to Th Civil Serviee r shall ser.,e in an .,d.,isary ,..,r aeit., t„ the. Formatted•Bullets and Numbering cvrrrmr�.m�rrsrrcni scry�m--csrr-aa v��orp ..t,......� .., the- g City Couneil City—ManageF--and staW. it 'I1 -1114& 4, etion of the merit s ,stern fee the eotnfnunit„. d TI Civil c Commission :11 submit .e ended ehanges in th Formatted;gullets and Numbering meFit system to the City Couneil for eonsidera4ion and approval. e.The Admin strative Assistant PeFSOnnel will attend eaeh fegalaf Meeting E) i Formatted:Bullets and Numbering the Civ;] S2FN,ie-2—r61 serve as the retafy to the The Goyil cer.,iee(`.,.,,mission sh.,lk Formatted:Bullets and Numbering (!)Convene at the eall of its ,.h.,:.,,,.,,, of any 4:6ur rfl „hers Formatted:Bullets and Numbering Pefsennel division upon five days notiee in writing t. aeh ., ben Notiee .,f e eh meeting shall be posted and to e ,.1, member of'the Civil Serviee (`,,,,,mission The Civil �veF iC$C� Ri6Fvi{lir—shall--meet manthly. The Adrinistr�ti�c Assis ant Personnel shall provide elerieal s ort eet:.,.. .,lace ,d that utces—be—ice��f e&C�e-6# fl�}S�i16n }}�e�e presenee .,f'any feu( members ..F the eomfflission shall e .,rtit„te quoFu,, fbF the tr-a nsaet:on ofbusiness by the eommissi (2)AEljudie to disei .lir tion aetion appeals a provided : - Formatted:Bullets and Numbering fG\ of'this subseetion 4 Formatted:Bullets and Numbering rl' a. .,re 'it system and Personnel matter-s and pefsonfiel stan.du ds h,seal mieirit prineiples. (n) Represent the .,hl;, interest in the impfevement of p nei• Formatted:Bullets and Numbering administration in the city. (5) Conduct heaFings ; appeals involving disciplinaf ,and termination' Formatted:Bullets and Numbering st ofan), pleyee who has be able to have h' h 1 1 r +er �1 mSr-vi—rrcreappeal fcsol v e sra isfaet'erl�—�through the preee.durer presefibed in these .,lei and „Iar;o nsprovided,L iiowevef,—that—employees •he have not eampleted the required pfobationary period shall have no fight of appeal anless Otherwise (`o)Th�_Se�Ees�_� llbe� e�ea� c ;Formatted:Bullets and Numbering records and i4 rmatior, up rho Cirte, Mara ter (7) f'.ndti„r hearings in eases based on alleged ,diSCFi.,-,inatioll on Formatted:Bullets and Numbering J ae6eunt ofTaee-national origin,, Fele , disability, age, sex, mantal starts sexual ofientation of olitie l affiliation. Stieh e sees 4I1 he eansidered are, equest ffom any applicant fbF e r.ioyi„ent or f;oFA a employee . ,;thou. (Q) Provide Fe en deal .deeisi ns to the eit , in hearings ,dos,.r;t,o,d• `Formatted:Bullets and Numbering in uhseetion /G\ and (7) of this section and sustain, o di4z' vr'ertemthe dis aetiefistaken. S i1eh aeeisions afe a dvisof=y to the City_Coun it which may stat OF aveFtum such deeisions made by the Civil Sevryiee Commission. ver}si by the City! ., na�i-1-are-f�R� al . m) Have the author:r„ to issue u bpoeHas' to administer- oaths a11• Formatted:Bullets and Numbering witnesses,and compel rhts.r. .,F1.00kse r dof s, and papers e r. oduc ient to any heanng or- any investigation authefized by ment syslem rules and regulations. (10) Establish procedures fee the ,duet of r ee.dings hefelce the' -�Formatted:Bullets and Numbering Civil Service Commission and sueh otheF bylaws as the Civil (1 1)!`on duet he.,r:„es as required by law on ,disability retiFemer,r eF `Formatted:Bullets and Numbering employees who are—melbefs of blic sa#etyretirement -5 f Formatted:Bullets and Numbering performance appraisals; written, oral, physical, or performance tests or other measurements which are technically sound; oral interviews; certifications of experience and skills; or any combination as determined by the Personnel division. The examination process may take into consideration such factors as education, experience, recency of experience, prior job performance, knowledge, skill, physical fitness or any other qualifications which are job related, which may be applied equitably, and which, in the judgment of the Personnel division, enter into the determination of the relative fitness of applicants. All examinations shall stress validity and reliability and relate to those matters which will test fairly the capacity and fitness of the applicant to discharge efficiently the duties of the position to be filled. The Personnel division shall consult with the appropriate department head in the development of the examination. C. ,Self Certification of Skills.Ability, or Knowledge 10$ ¶ When in the opinion of both the Personnel division and the department head in whose """"""' "'sem«,Break(Next aay)----------- department the vacant position to be filled exist,the position is one for which no valid Formatted:Bullets and Numbering test exists for certain required skills, ability, or knowledge, or for which testing for such skills, ability, or knowledge may be inconclusive, unfair, or prohibitively time consuming or expensive, but for which on-the-job performance of a person in the position within a specified probationary or qualifying period will provide opportunity for the demonstration of such skills, knowledge or ability,then the Personnel division may allow as part of the examination a self certification statement by the applicant. Such a statement shall specify the skills,knowledge or ability required by the position to which the applicant certifies possession, and shall also state that false self certification, if determined to be the case by the department head during such probationary or qualifying period, shall be sufficient grounds for termination or demotion. D. Oral Examination Boards The Personnel division may elect to utilize an oral examination board as one of the instruments of the evaluation. Such boards shall be constituted by the Personnel division with the cooperation and advice of the department head in whose department the vacant position to be filled exist. The board should consist of at least three persons ousted: and thecivil service who may be selected from any of the following: persons who hold a similar or commission superior position within a department in which a vacant position to be filled exists; who hold a similar or superior position in another city department; who are not a city employee or officer and who have knowledge in the areas of skill, experience, training,and other requirements of the position, Meted:;and a member of the Civil Service Commission as designated by the chairman E. Identification of Examinees Concealed The Personnel division shall prescribe a procedure to be used in all examinations whereby all examination results shall not be identified with the name of any examinee until after the examination results have all been rated. F. Fraudulent Conduct or False Statements by p_plicant Fraudulent conduct or false statements by an applicant or in an applicant's behalf, in any application or examination, shall be deemed cause for the exclusion of such applicant from an examination, or for removal of his or her name from all eligible be final. F. Class Specification Class specifications are descriptions of the general kinds of work performed by positions allocated to each class. They are not intended to be restrictions or to list all duties performed by position incumbents. The Personnel division shall make interpretations as necessary in the administration of the classification plan. G. Amendments to the Classification Plan Recommendations relative to amendments in the classification plan shall be submitted to the City Manager for concurrence and then to the City Council for adoption. VIII. DEPARTMENT RULES All rules and regulations of the several departments of the city shall be subordinate to the provisions of the rules and regulations of the merit system of personnel administration of the City of Burlingame. The rules governing the various department as to conduct and hours of employment shall be on file with the City Manager. IX. SUSPENSIONS The City Manager may, when necessary for the good of the service for disciplinary purposes, suspend without pay any classified or unclassified employee or officer under him. The City Manager may authorize the head of a department or office to suspend subordinates in such department or office. A statement of the rounds for disci lin action shall be delivered to the em toe At Deleted: ane filed with the civil g p p y e+ Service Commission his or her request, the employee shall be given a hearing by the City Manager or Department Head. The decision shall be in writing and_copies shall be delivered to the Deleted:of the city Manager employee, The decision shall be final unless a written appeal is filed as provided in Rule (Deleted:; Xll. Deleted: and to the Civil Service l Commission Deleted:with the Civil Service X. DEMOTIONS Commission within five days after the employee's receipt of the City Manager's I decision.The appeal shall include a written answer to the charges.Thereupon A demotion may be made upon the written request of the employee, or by order of the I there shall be a hearing City Manager. Should the City Manager order a demotion, he or she shall file with the demoted employee within three days a written statement of the reasons for the demotion and shall also notify She department head of the demotion. The employee shall have theDeleted:the Civil Service Commission right of answer and hearing as provided in Rule XII. and XI. DISCHARGE Deletedi 22 � bm Break(Next Page) I Formatted:Bullets and Numbering A. Procedure A permanent employee in the classified service may be discharged by the City Manager or by any department head, with the approval of the City Manager, for cause. The employee shall be furnished with a written statement of the reasons and cause for the discharge,,At his or her request, the employee shall be given a hearing Deleted: He or she shall be allowed by the City Manager or Department Head. The decision shall be in writin and copies fivedaysto file sioan nswerwiththeCivil � p �'+ p i Service Commission admitting or shall be delivered to the employee. The decision shall be final unless a written appeal denying the charges and giving his or her is filed as provided In RLIle XII. reasonsforranydenieCivilSlfhe rvie p i request a hearing,the Civil Service Commission shall set a date thereof,and such hearing shall be conducted as B. Cause for Discharize provided in Rule XII. The following are declared to be sufficient cause for discharge from the classified service,though charges may be based on causes other than those enumerated: 1. That the employee is incompetent in the performance of his or her duty. 2. That the employee repeatedly has been offensive in his or her conduct toward fellow employees or the public. 3. That the employee has some permanent or chronic physical or mental ailment or defect which incapacitates him or her for the proper performance of his or her duties. 4. That the employee has refused or failed to obey any lawful or reasonable direction given by his or her supervisor. 5. That the employee has taken for personal use a fee, gift, or other valuable thing in the course of his or her work or in connection with it when such fee, gift, or other valuable thing is given him or her by any person in the hope or expectation of receiving a favor of better treatment than that accorded other persons. 6. That the employee has been convicted of a criminal offense involving moral turpitude.A plea of no contest shall be deemed a conviction. 7. That the employee through negligence or willful conduct has caused serious damage to public property or waste of public supplies. 8. That the employee has been guilty of any conduct unbecoming an officer or employee of the city. 9. That the employee has been absent without leave, or has failed to report after leave of absence has expired, or after such leave of absence has been disap- proved or revoked and canceled by the City Manager. 10. That the employee is guilty of improper political activity as defined in Rule XV of these rules and regulations. . Deleted:23¶ XII. HEARINGS Any employee who has been suspended or who alleges discrimination, and any permanent employee who is suspended, demoted, or discharged, shall have the right of appear Deleted: to the Civil Service i Commission ,Within five(5)business des receipt of the Notice of Imposition of Discipline,the UUponneecceiptofawritten appeal ofa employ, e�y written notice to the Human Resources Director, may request an appeal hearing be i suspension,demotion,or discharge of an 1 employee in the classified service,the submitted to an ad hoc review board. Business days are defined as days that City Hall is open to ; secretaryshalinotifyifiedsengthe the public. members of the Civil Service Commission and furnish each member thereof with a copy of the charges and the The ad hoc review board shall be selected as follows: The City shall select one member,the lanswersthereto.I employee shall select one member and the two members thus chosen will select a third impartial Deleted:The chairman of the Civil 1 member from a list supplied by the State Mediation Conciliation Service(SMCS)who will serve service Commission shall fix a time and place for a hearing,whereupon evidence as Chair of the Board. must be taken for and against the charge L FormFom�atted:Indent:Left 0.5" j SMCS will supply a list of five names of persons experienced in disciplinary hearings. Each rDeleted:The hearing willbeconducted party shall alternately strike a name until one remains.The remaining panel member shall be the in accordance with the procedural rules third member of the ad hoc review board. The order of the striking shall be determined by lot. icairiiphnaryyhearingsunder Rule The City will pay the fees ofthe panel Chair selected from SMCS. ---The board shall, as soon as possible,hear and receive evidence and render a decision on the disciplinary action. Such a hearing will not be open to the public and will be recorded by a Court Reporter paid for by the City. The disciplinary action can be upheld, modified,or rejected by the panel. The board's decision will be explained in writing and any changes or modifications to the disciplinary action clearly explained The decision by the board is advisory to the City Manager. The City Maager can adopt the proposed decision in its entirety: reiect the proposed decision; refer the case back to the panel to take additional evidence and then render a decision;or modify the decision. • Formatted:Indent:Left: 1" XIII. ABOLISHMENT OF POSITION The City Council may at any time in its discretion abolish a position in the classified service or in the interest of economy vacate a position and thereby discharge the employee holding such position or employment. Should such position or any position involving all or any of the same duties be re- established or created within a year, the employee discharged shall be appointed thereto in preference to any other qualified person on the eligible list for such position. If the employee whose position is abandoned was appointed from an eligible list, he or she shall be returned to his or her original or a similar position. XIV. LEAVES OF ABSENCED� A. Vacations All employees--excluding seasonal, extra help and part-time help--shall be entitled to vacation pay in accordance with the following schedule: 1. Eligibility for vacation allowance shall start when an employee has served one month. ATTACHMENT - E RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME DELEGATING TO THE CITY MANAGER AUTHORITY TO DETERMINE INDUSTRIAL DISABILITY OF SAFETY MEMBERS WHEREAS, at its meeting on September 9, 2009, the City Council of the City of Burlingame voted to eliminate the City's Civil Service Commission; and, WHEREAS, the Public Employees Retirement Law requires that a contracting agency determine whether an employee of such agency, in employment in which he is classified as a local safety member, is disabled for the purposes of the Public Employees retirement Law and whether such disability is"industrial" within the meaning of such law; and WHEREAS, Ca1PERS requires that a contracting public agency adopt a formal resolution or ordinance which describes the agency's industrial disability determination procedure, including which governing body or officer of the agency will make the disability determination for police and fire safety members; and, WHEREAS, under Government Code section 21173, the governing body of a public agency contracting with Ca1PERS may delegate the agency's industrial disability determination procedure to a subordinate officer of the agency; and WHEREAS, the City Council, pursuant to Resolution 3-74 delegated the authority to determine industrial disability of safety members to the Civil Service Commission and, with the elimination of the Civil Service Commission, the City Council must transfer this function to an alternate authority; NOW, THEREFORE, BE IT RESOLVED,by the City Council of the City of Burlingame as follows: 1) All of the facts recited above and in the staff report and attachments are true and correct. 2) The City Council hereby delegates to the City Manager of the City of Burlingame authority to make determinations under the Government Code, on behalf of the City, of disability of safety members and of whether such disability is industrial and to certify all such determinations and all other necessary information to the Public Employees Retirement System. 3) This changed procedure shall be effective on the effective date of the ordinance eliminating the Civil Service Commission, December 2, 2009. Ann Keighran, Mayor I, Mary Ellen Kearney, Clerk of the City of Burlingame, hereby certify that the foregoing Resolution was duly and regularly introduced and adopted at a regular meeting of the Burlingame City Council held on the 19"'day of October, 2009, by the following vote to wit: AYES: Councilmembers NOES: Councilmembers: ABSENT: Councilmembers: Mary Ellen Kearney, City Clerk CITY 0 STAFF REPORT BURUINGAME AGENDA 8d ITEM# MTG. Og0HATEU JUNE�9 DATE October 19,2009 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED Jf /IJG BY V DATE: October 14, 2009 APPROVED FROM: Jim Nantell (558-7205 BY , U SUBJECT: 2009 City Accomplishments RECOMMENDATION: Review the draft of 2008 City Accomplishments and provide feedback to staff relative to any additions or changes the Council would like to make as well as the method of distribution. BACKGROUND: At the Council's November 17, 2008 meeting the Council discussed the timing of a our annual communication piece relative to city accomplishments It was agreed that in the future the accomplishments list will be prepared for distribution in early November to coincide with the mayoral year (December to November). The hope is to limit the list to two double sided pages. BUDGET IMPACTS: The 2008 Accomplishments was printed and mailed to all households in the community at a cost of$4,500 for mailing costs and $3,000 for printing for a total of$7,500. Due to budget cuts the current Council budget does not have adequate funds to cover that cost this year and to minimize the amount of over expenditure in the Council's budget staff would recommend that the Council consider using the water bills as an alternative way to distribute the accomplishments. ATTACHMENTS: A. Draft of the 2009 Accomplishments B. 2009-2010 Council Adopted Budget CITY 0 Bc.URLINGAME ATTACHMENT A m . Dq 90 ORATED JUNE'O ANN KEIGHRAN, MAYOR The City of Burlingame CATHY BAYLOCK,VICE MAYOR CITY HALL 501 PRIMROSE ROAD TERRY NAGEL TEL: (650)558-7200 JERRY DEAL BURLINGAME, CALIFORNIA 94010 FAX: (650)342-8386 ROSALIE O'MAHONY Web: www.burlingame.org October 2009 During 2009, Burlingame made some remarkable achievements that we want to share with our residents: Awards/Special Recognition • Received Award for Excellence In Financial Reporting, Government Finance Officers of America and Canada, June 2009. • Received Certificate of Appreciation Recognizing the City of Burlingame as a Best Practices City for Excellence in Risk Management Activities and Insurance Loss Prevention. Award includes $10,000 in funds for additional risk mitigation activities. • Received Diversity Award, San Mateo County Hispanic Chamber of Commerce, May 2009. • Received Award of Appreciation for Promoting Tourism in San Mateo County, San Mateo County Convention and Visitors Bureau, January 2009. • Received award from California Water and Environment Association (CWEA) for inventing sewer pipeline cleaning tool/equipment. • "ALA Best of Show"-Winner for Excellence for Adult and Family Reading Material/One Book • Won seven national library awards for public relations. • Burlingame was designated a"Tree City USA" for the 30th consecutive year. Burlingame ranks fifth in the state for the longevity of this honor. Police Department • Appointed 3 new police volunteers (2 explorer cadet volunteers and 1 reserve officer volunteer) In the process of hiring 1 additional explorer cadet volunteer and 5 volunteer reserve officers to offset staffing reductions forspecial and community events. • State COPS Grant funding of$100,000. Additional grants for Crime Lab ($28,000), Bullet proof vest 50/50 grant; local ABAG grants of($15,000 and 50-50$15,000). • Separate State OTS Mini Grants of$41,000 has recently been approved for 9 Seat Belt Enforcement Checkpoints and for quarterly DUI Enforcement Checkpoints. • Red light photo enfer-eement was established in April, 2009 and expanding to other-aeeident pr-ene andvielation speeifie inter-seefiens (annually adds about $185,000 in GF revenue) • A Residential Parking Permit Program (Pilot) ordinance(soon to go back to council for permanent status) for residents and renters and a Citizen's Radar Enforcement Program are currently in place. • Developed an area wide training group of officers (with SM &Hillsborough)to reduce costs and train together with neighboring cities. • Multi-Agency Traffic Enforcement Saturation Group (Burlingame, San Mateo, Hillsborough, and Millbrae) formed to address complaint and accident driven traffic violations in selected areas of each city. • Recent and continued participation with departmental sworn personnel to work on a County-Wide 1 Gang Task Force; in a multi-agency ABC enforcement grant, North-Central Tactical Team Training, Selective Traffic Enforcement Task Force and the Tobacco Education and Enforcement program. • Recently completed the FCC narrow banding requirements of police portable, mobile and dispatch radio systems. PD Radio antennas and dispatch consoles will need to be replaced next year. Capital Improvement money for this project has been made over a 3 year period. • Pur-ehased and plaeed semi auto taetieal r4fles in all poliee vehieles for-added e0mmunity safet�-, trained all personnel in the use of the ne ..,,o.,,.e V ilfJlS. • Through attrition, non-patrol vehicles are being downsized to smaller, less expensive and fuel efficient vehicles (about 2/3rds of fleet converted over at the present time). • BPD provided Neighborhood Watch Crime Prevention programs to our citizens, as well as our City-Wide Citizen's Academy and the Junior Police and Fire Academy. Parks & Recreation Department • Renovation of Cuernavaca Park. • Burlingame Aquatics Center received an above average rating for a surprise pool operation audit by ABAG. • Held the 1" Annual Burlingame Idol contest. • This year's Walk of Fame recipients were Carl Renya, Burlingame Boys Baseball Association, Gloria Barton,past Council member and Linda White of the American Cancer Society. • Drug Awareness Workshop sponsored by Parks and Recreation and Police with 130 parents attending. • Despite the struggling economy, the Preschool raised over 9,000 to support music and supplies for the program in 2009. • 2ND annual Business Landscape Award was presented to `Earthbeam Natural Foods' on Broadway. • The Urban Forest Management Plan was revised and accepted by Council. • 466 trees were planted by City crews and through Cal Fire grant. Over 1500 trees were trimmed by City's Tree Crew. Public Works • Developed storm drainage fee program, educated the community and successfully passed the measure to fund improvements to reduce flooding and improve water quality. • Successfully negotiated Ba kee er lawsuit and avoided costly litigation. • Secured $551,000 in Federal funding from American Recovery and Reinvestment Act and awarded construction contract for street improvements. • Secured over$900,000 in Proposition 1B funds for street resurfacing program. • Negotiated with the Transportation Authority to prioritize and implement Broadway Interchange improvements and began Environmental Studies. • Reduced sanitary sewer overflows by 54%. • Completed 20 miles of CCTV closed circuit television) inspection of City sewer pipeline system. • Obtained $143,000 in Transportation Development Act funds for bicycle/pedestrian improvements project. • Converted 15%of the Public Works Fleet to Bio-Diesel. • Provided $18,100 of rebates to residents for replacing over 200 inefficient toilets and washing machines with newer high efficiency ones saving millions of gallons of water. • Completed replacement of over 20% of the old inefficient Citywide water meters with new efficient meters with better technology. • Completed construction of Trousdale transmission pipeline and suction pipeline. • Completed final design of Trousdale pump station and begun construction. 2 • Completed California Drive-Oak Grove sewer pipeline rehabilitation project phase II. Library • Library visits: 447,000 and Library circulation: 715,000 • Implemented new service model: Joint Circulation &Reference Service Desk • Implemented"Self Service Holds" • Implemented additional self check machines, increasing self check to 78% • Conducted community survey: 96%respondents rated service as "Good" or"Excellent" • Charter member of Pacific Library Partnership for wider shared service options • Chair PLS "One Book"with Chitra Banerjee Divakaruni, October 1St • Received $107,000 from Library Foundation for collections and programs • Reduced costs for service delivery by 11% Fire • Conducted live fire training exercises using a residence to bring CCFD personnel to Fire Control 3 level instructors for future training exercises. All training costs provided through grant funds. • Conducted simulated fire training on donated residence to bring realism to in-service training exercises. • Sent one firefighter to paramedic school using specialized training funds through training reimbursement program. • Conducted on-going discussions with neighboring agencies to explore shared services options. • Trained 167 people in CPR through both the mass CPR training program in San Mateo County and through scheduled CPR classes in Burlingame. • Initiated new self-inspection program for all businesses that meet the "no violation" criteria. This frees up fire companies for other duties. • Worked with the San Mateo County fire agencies and the County Health Department to finalize a new Advanced Life Support (ALS) agreement that began in July 2009. • Conducted numerous discussions and meetings with all personnel to meet the directed budget reductions. Fire labor leaders were able to meet w/ CCFD Fire Board members to come to an agreement on salary freezes, staffing changes and other cost savings concessions. The result is the ability to keep Fire Station 36 on Rollins Road open through FY 09-10. • Hosted 2 Special Operations classes that were funded through grant money. • Continued reorganization of department to shift responsibility of staff, move personnel to 40-hour assignments and provide daytime coverage to reduce overtime costs. • Hosted 2 Jr Firefighter Academies through the Recreation Department's summer program. • Raised $11,000 for MDA through the efforts of off-duty firefighters who staffed"fill-the-boot" locations. Raised $3,000 for the Burn Foundation through our annual pancake breakfast and tee-shirt sales. • Trained 81 people from Burlingame and Hillsborough in CERT program. • Reviewed, revised and submitted updates to the Hazard Mitigation Plans for the City of Burlingame and Town of Hillsborough to meet FEMA mandates. The finalized plan is a requirement to receive mitigation funding from the federal government. Finance • Reduced General Fund expenditures in FY 2008-09 by$2 million to rebalance the budget in response to a decline in revenues. • Reduced General Fund operating budget in FY 2009-10 by$3 million to adopt a balanced budget. Actions included implementing a salary freeze for employee bargaining groups and the elimination of 10 full-time equivalent positions. 3 • Held Spring Electronic Recycling Event resulting in the collection of 7,071 lbs of CRT and 6,379 lbs of other e-waste. • Completed Burlingame Hotel Recycling Benchmark Study. Recognized several Burlingame hotels for recycling achievements (will identify). • Completed $3 million loan to SBWMA for construction of Shoreway Recycling Facility. Loan terms are 5 years at 5% APR for income of$755,000 to the City of Burlingame. • Approved $56.5 million in Solid Waste Revenue Bonds for construction of the Shoreway Recycling Facility. • Selected Recology(formerly Norcal) as new solid waste and recycling collection agency. • Selected South Bay Recycling, Inc. as the new operations contractor for the Shoreway Recycling Facility. • Implemented Granicus Video Streaming Service for City Council meetings. • Implemented Commerce Bank Visa/Mastercard Revenue Sharing Program. • Completed Year One of the Business License Audit resulting in 650 new business licenses and approximately$175,000 in new revenue. Community Development • With the Economic Development Subcommittee of the City Council, instituted regular monthly meetings to discuss progress on the City's Economic Development efforts and, in this setting, have had meetings with representatives of most segments of the City's business community, including: hoteliers, auto dealers, downtown business owners and prohcrt_y owners. Bm"Idv%ay business owners and property owners, Burlingame Plaza Business owners and property 0��ners, and Chapin Avenue business owners. Meetings with business representatives have been used as venues for those involved to provide feedback to the City regarding its ongoing efforts to improve the City's business and development climate, and to make suggestions on further improvements. • The City's Economic Development Specialist now serves as a first point of contact for those seeking assistance in locating businesses within Burlingame. She also assists commercial property owners in re-tenanting vacant spaces. • Work is nearing conclusion on the Burlingame Downtown Specific Plan. A community meeting to unveil the draft plan will be held in November 2009. • Work to update the City's Housing Element was completed. The document is now undergoing review by the State Department of Housing and Community Development and will likely be adopted before year's end. • An application for development of a new Safeway store at 1450 Howard Avenue was submitted in April 2009. The project includes the construction of a new 45,000+ square foot Safeway store, a new 18,000 square foot retail/office building at the corner of Primrose Road and Howard Avenue and renovation of the former Wells-Fargo Bank building at 249 Primrose Road. The Planning Commission has conducted a design review/environmental scoping study session regarding the project, and revised project plans have been submitted. The environmental analysis for the project is underway. Hearings on the project could occur prior to the conclusion of 2009. • In an effort to assist in re-tenanting of vacant storefronts in Downtown Burlingame, work was completed on amendments to the zoning regulations to permit 5 additional full-service food establishments within specific portions of the downtown core and adjacent side streets, and a new use category"ready to eat food establishment"was adopted as a"permitted"use. We continue to welcome your feedback on the services we provide and your ideas for improvements. You can email us at council(a)burlingame.org or call City Hall at (650) 558-7200. We encourage you to visit www.burlingame.orz/citycontacts to find out whom to contact for basic questions. You can also enter comments, suggestions and questions on Citizen Connect at www.burlingalne.org To keep informed, sign up for the city's free e-newsletter at www.burlinQame.org/signup 4 CITY OF BURLINGAME ATTACHMENT B BUDGET STATUS REPORT FOR THE MONTH ENDING SEPTEMBER 30, 2009 PRINTED 10/15/09 CURRENT MONTH YEAR-TO-DATE BUDGET EXPENDITURE EXPENDITURE ENCUMBRANCE BALANCE PERCENT ------------------------------------------------------------------------------------------- 101 GENERAL FUND 64100 CITY COUNCIL 110 OFFICE EXPENSE 1,250.00 1,250.00 115 PRINTING CHARGES 120 SPECIAL DEPARTMENT EXPENSE 5,100.00 447.93 447.93 4,652.07 8.78 250 TRAVEL, CONFERENCES & MEETINGS 1,900.00 37.00 1,863.00 1.95 290 OTHER CHARGES 1,530.00 1,530.00 701 INSURANCE COST ALLOCATION 789.00 65.75 197.25 591.75 25.00 TOTAL SUPPLIES AND SERVICES 10,569.00 513.68 682.18 9,886.82 6.45 64100 CITY COUNCIL TOTAL 121,364.00 8,853.88 26,953.80 94,410.20 22.21 --------------- --------------- --------------- --------------- --------------- --------------- --------------- --------------- --------------- --------------- i Agenda Item # 9a Meeting BURLINGAME STAFF REPORT Date: October 19, 2009 SUBMITTED B APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: October 9, 2009 FROM: PUBLIC WORKS SUBJECT: RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO CON-QUEST CONTRACTORS INC FOR THE BURLINGAME GATE/GROVE/VILLAGE SUBDIVISION WATER MAIN REPLACEMENT PROJECT; CITY PROJECT NO. 81180 RECOMMENDATION: It is recommended that Council approve the attached resolution awarding a construction contract to Con-Quest Contractors Inc for the Gate/Grove/Village water main replacement project in the amount of$1,509,799.25 BACKGROUND: The City's Water System Capital Improvement Plan identified Burlingame Gate/Grove subdivision area as one of the high priority projects. The existing water pipeline system in this area was installed between 1925 and 1948 and has reached the end of their useful life. The project involves replacing the existing four inches diameter pipeline with a new 2.3 miles of six and eight inches diameter pipeline system. DISCUSSION: On October 8, 2009, the project bids were opened and a total of 14 bids were received ranging from $1,509,799 to $2,644,458. Con-Quest Contractors is the lowest responsible bidder with its bid price of $1,509,799 being 28% below the engineer's estimate of $2,100,220. Staff has verified references of Con-Quest Contractors and believes that the contractor is well qualified to perform the work. BUDGET IMPACT: The following are estimated expenditures: Construction award $1,509,799 Construction Inspection 50,000 Staff engineering and administration 10,000 Contingencies (10%) 150,980 Total $1,720,779 Sufficient funds are available in the FY2009-2010 Water System Capital Improvement Program budget to cover these costs. SAA Public Works Directory\Staff Reports\81180-Award Constructionand Construction manager Gate grove village.doc EXHIBITS: Resolution, Bid Summary, and Project Map /'z4. 'd //./.— Philipnagha Senior Civil En ineer c: City Clerk, City Attorney, Con-Quest Construction SAA Public Works Directory\Staff Reports\81180-Award Constructionand Construction manager Gate grove village.doc RESOLUTION NO. - AWARDING CONTRACT FOR THE BURLINGAME GATE/GROVENILLAGE WATER MAIN REPLACEMENT PROJECT TO CON-QUEST CONTRACTORS INC. CITY PROJECT NO. 81180 WHEREAS, the City Council has authorized an invitation for proposals for the - CITY PROJECT 81180 - CONTRACT FOR BURLINGAME GATE/GROVENILLAGE WATER MAIN REPLACEMENT PROJECT WHEREAS, on October 8, 2009, all proposals were received and opened before the City Clerk and representatives of the Public Works Department; and WHEREAS, CON-QUEST CONTRACTORS INC., submitted the lowest responsible bid for the job in the amount of$1,509,799.25. NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the Plans and Specifications, including all addenda,are approved and adopted; and BE IT FURTHER RESOLVED that the bid of CON-QUEST CONTRACTORS INC., for said project in the amount of$1,509.799.25, and the same hereby is accepted; and BE IT FURTHER RESOLVED THERETO that a contract be entered into between the successful bidder hereinabove referred to and the City of Burlingame for the performance of said work, and that the City Manager be, and he hereby is authorized for and on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Mayor I, MARY ELLEN KEARNEY, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 19TH day of OCTOBER, 2009, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk SAA Public Works Directory\Author,By NameUoanne Louie\ResolutnAward.awd.doc CITY OF BURLINGAME, CALIFORNIA BID SUMMARY BURLINGAME GATE/GROVENILLAGE WATER MAIN REPLACEMENT PROJECT CITY PROJECT NO.81180-Phase 1 Bid Opening Date:OCTOBER 8,2009 at 2:OOPM Con-Quest Contractors,Inc. W.R.FORDE ASSOCIATES West Valley Construction ENGINEER'S ESTIMATE San Francisco,Ca Richmond,Ca San Jose,Ca BID BID Unit Total Unit Total Unit Total Unit Total ITEM NO. DESCRIPTION QUANITY Unit Price Price Price Price Price Price Price Price 1 Install 6"PVC Water Main 5,817 LF $ 100 $ 581,700 $ 55.00 $ 319,935.00 $ 69.00 $ 401,373.00 $ 68.00 $ 395,556.00 2 Install 8"PVC Water Main 6,132 LF $ 110 $ 674,520 $ 57.00 $ 349,524.00 $ 74.00 $ 453,768.00 $ 80.00 $ 490,560.00 3 8"Plug or Cap 1 EA $ 500 $ 500 $ 250.00 $ 250.00 $ 250.00 $ 250.00 $ 75.00 $ 75.00 4 8"x8"x8"Tee 14 EA $ 550 $ 7,700 $ 900.00 $ 12,600.00 $ 850.00 $ 11,900.00 $ 560.00 $ 7,840.00 5 8"x8"x6"Tee 0 EA $ 550 $ - $ - $ - $ 1,000.00 $ - $ - 6 6"11.25 Degree Fitting 0 EA $ 300 $ - $ - $ - $ 1,000.00 $ - $ - 7 6"45 Degree Fitting 12 EA $ 300 $ 3,600 $ 400.00 $ 4,800.00 $ 275.00 $ 3,300.00 $ 215.00 $ 2,580.00 8 6"x8"Concentric Reducer 11 EA $ 400 $ 4,400 $ 270.00 $ 2,970.00 $ 350.00 $ 3,850.00 $ 300.00 $ 3,300.00 9 8"11.25 Degree Fitting 1 EA $ 500 $ 500 $ 500.00 $ 500.00 $ 350.00 $ 350.00 $ 250.00 $ 250.00 10 8"45 Degree Fitting 12 EA $ 500 $ 61000 $ 500.00 $ 6,000.00 $ 350.00 $ 4,200.00 $ 215.00 $ 2,580.00 11 6"Gate Valve 10 EA $ 800 $ 8,000 $ 1,075.00 $ 10,750.00 $ 900.00 $ 9,000.00 $ 815.00 $ 8,150.00 12 8"Gate Valve 39 EA $ 1,200 $ 46,800 $ 1,410.00 $ 54,990.00 $ 1,400.00 $ 54,600.00 $ 1,235.00 $ 48,165.00 13 Remove Existing Valve Box 58 EA $ 500 $ 29,000 $ 40.00 $ 2,320.00 $ 75.00 $ 4,350.00 $ 95.00 $ 5,510.00 14 Remove Fire Hydrant 15 EA $ 1,000 $ 15,000 $ 160.00 $ 2,400.00 $ 500.00 $ 7,500.00 $ 200.00 $ 3,000.00 15 Install Fire Hydrant 25 EA $ 5,500 1$ 137,500 $ 5,500.00 $ 137,500.00 $ 4,500.00 $ 112,500.00 $ 6,500.00 $ 162,500.00 16 Air Relief Valve 2 EA $ 1,000 $ 2,000 $ 1,920.00 $ 3,840.00 $ 3,000.00 $ 6,000.00 $ 3,180.00 $ 6,360.00 17 Blow-Off Assembly 3 EA $ 2,500 $ 7,500 $ 1,300.00 $ 3,900.00 $ 2,000.00 $ 6,000.00 $ 1,200.00 $ 3,600.00 18 Reinforced Concrete Pipe Crossing @ California Dr.STA 20+78 1 LS $ 5,000 $ 5,000 $ 7,500.00 $ 7,500.00 $ 8,000.00 $ 8,000.00 $ 9,200.00 $ 9,200.00 19 Reinforced Concrete Pipe Crossing @ California Dr.STA 0-10 1 LS $ 1,500 $ 1,500 $ 6,000.00 $ 6,000.00 $ 7,000.00 $ 7,000.00 $ 6,800.00 $ 6,800.00 20 1"service connection:Short(Less than or equal to 15') 57 EA $ 1,000 $ 57,000 $ 900.00 $ 51,300.00 $ 800.00 $ 45,600.00 $ 1,165.00 $ 66,405.00 21 1"service connection:Medium(Less than or equal to 25) 126 EA $ 1,500 $ 189,000 $ 1,150.00 $ 144,900.00 $ 1,000.00 $ 126,000.00 $ 1,200.00 $ 1511200.00 22 1"service connection:Long(Greater than 25') 91 EA $ 2,000 $ 182,000 $ 1,200.00 $ 109,200.00 1$ 1,500.00 $ 136,500.00 $ 1,335.00 $ 121,485.00 23 2"Service Connection 1 EA $ 2,500 $ 2,500 $ 2,100.00 $ 2,100.00 $ 2,000.00 $ 2,000.00 $ 1,850.00 $ 1,850.00 24 Install Water Meter 275 EA $ 100 $ 27,500 $ 348.71 $ 95,895.25 $ 200.00 $ 55,000.00 $ 6.00 $ 1,650.00 25 Remove and Dispose Existing Water Meter Box 275 EA $ 50 $ 13,750 $ 50.00 $ 13,750.00 $ 65.00 $ 17,875.00 $ 6.00 $ 1,650.00 26 Remove and Salvage Existing Water Meter 275 EA $ 50 $ 13,750 $ 45.00 $ 12,375.00 $ 75.00 $ 20,625.00 $ 1.00 $ 275.00 27 Traffic Control 1 LS $ 25,000 $ 25,000 $ 5,000.00 $ 5,000.00 $ 15,000.00 $ 15,000.00 $ 21,500.00 $ 21,500.00 28 Mobilization 1 LS $ 40,000 $ 40,000 $ 142,000.00 $ 142,000.00 $ 10,000.00 $ 10,000.00 $ 11,700.00 $ 11,700.00 29 Dewatering 1 LS $ 5,000 $ 5,000 $ 1,000.00 $ 1,000.00 $ 5,000.00 $ 5,000.00 $ 1,100.00 $ 1,100.00 30 Overexcavation and Foundation Stabilization 100 LF $ 50 $ 5,000 $ 20.00 $ 2,000.00 $ 15.00 $ 1,500.00 $ 10.00 $ 1,000.00 31 Sheeting,Shoring and Bracing 1 LS $ 7,500 $ 7,500 $ 2,000.00 $ 2,000.00 $ 3,500.00 $ 3,500.00 $ 8,000.00 1$ 8,000.00 32 Act-of-God Insurance 1 LS $ 1,000 $ 1,000 1$ 2,500.00 $ 2,500.00 $ 1,500.00 $ 1,500.00 $ 500.00 1$ 500.00 TOTAL BASE BID PRICE FOR BID ITEMS 1-18 $ 2,100,220 $ 1,509,799.25 $ 1,534,041.00 $ 1,544,341.00 81180 Bid Summary Page 1 of 4 S:W Public Works Directory\PROJECTS\81180 Burlingame Gate&Grove Water Main Replace\81180 Bid Summary.xls Updated:10/8/2009 CITY OF BURLINGAME, CALIFORNIA BID SUMMARY BURLINGAME GATE/GROVENILLAGE WATER MAIN REPLACEMENT PROJECT CITY PROJECT NO.81180-Phase 1 Bid Opening Date:OCTOBER 8,2009 at 2:OOPM M Squared Construction,Inc. K .Woods Construction Shaw Pipeline,Inc Pacific Underground Const.,Inc. San Francisco,Ca San Francisco,Ca San Francisco,Ca San Jose,Ca BID BID Unit Total Unit Total Unit Total Unit Total ITEM No DESCRIPTION QUANITY Unit Price Price Price Price Price Price Price Price 1 Install 6"PVC Water Main 5,817 LF $ 70 $ 407,190 $ 95.00 $ 552615.00 $ 94.00 $ 546,798.00 $ 85.00 $ 494,445.00 2 Install 8"PVC Water Main 6,132 LF $ 80 $ 490,560 $ 100.00 $ 613,200.00 $ 99.00 $ 607,068.00 $ 90.00 $ 551,880.00 3 8"Plug or Cap 1 EA $ 200 $ 200 $ 150.00 $ 150.00 $ 200.00 $ 200.00 $ 150.00 $ 150.00 4 8"x8"x8"Tee 14 EA $ 600 $ 8,400 $ 600.00 $ 8,400.00 $ 600.00 $ 8,400.00 $ 500.00 $ 7,000.00 5 8"x8"x6"Tee 0 EA $ 700 $ - $ - $ 600.00 $ - 1$ - 6 6"11.25 Degree Fitting 0 EA $ 500 $ - $ - $ 250.00 $ - $ - 7 6"45 Degree Fitting 12 EA $ 300 $ 3,600 $ 230.00 $ 2,760.00 $ 250.00 $ 3,000.00 $ 250.00 $ 3,000.00 8 6"x8"Concentric Reducer 11 EA $ 300 $ 3,300 $ 280.00 $ 3,080.00 $ 300.00 $ 3,300.00 $ 280.00 $ 3,080.00 9 8"11.25 Degree Fitting 1 EA $ 600 $ 600 $ 270.00 $ 270.00 $ 250.00 $ 250.00 $ 330.00 $ 330.00 10 8"45 Degree Fitting 12 EA $ 400 $ 4,800 $ 230.00 $ 2,760.00 $ 275.00 $ 3,300.00 $ 350.00 $ 4,200.00 11 6"Gate Valve 10 EA $ 700 $ 7,000 $ 700.00 $ 7,000.00 $ 700.00 $ 7,000.00 $ 1,000.00 $ 10,000.00 12 8"Gate Valve 39 EA $ 11000 $ 39,000 $ 1,200.00 $ 46,800.00 $ 1,050.00 $ 40,950.00 $ 1,300.00 $ 50,700.00 13 Remove Existing Valve Box 58 EA $ 100 $ 5,800 $ 100.00 $ 5,800.00 $ 50.00 $ 2,900.00 $ 150.00 $ 8,700.00 14 Remove Fire Hydrant 15 1 EA $ 500 $ 7,500 $ 150.00 $ 2,250.00 $ 50.00 $ 750.00 $ 400.00 $ 6,000.00 15 Install Fire Hydrant 25 EA $ 5,100 $ 127,500 1$ 4,000.00 $ 100,000.00 $ 5,500.00 $ 137,500.00 $ 7,000.00 $ 175,000.00 16 Air Relief Valve 2 EA $ 3,500 $ 7,000 $ 2,000.00 $ 4,000.00 $ 5,000.00 $ 10,000.00 $ 4,000.00 $ 8,000.00 17 Blow-Off Assembly 3 EA $ 3,000 $ 9,000 $ 1,200.00 $ 3,600.00 $ 1,400.00 $ 4,200.00 $ 2,000.00 $ 6,000.00 18 Reinforced Concrete Pipe Crossing @ California Dr.STA 20+78 1 LS $ 4,000 $ 4,000 $ 6,500.00 $ 6,500.00 $ 10,000.00 $ 10,000.00 $ 2,500.00 $ 2,500.00 19 Reinforced Concrete Pipe Crossing @ California Dr.STA 0-10 1 LS $ 5,000 $ 5,000 $ 5,500.00 $ 5,500.00 $ 8,500.00 $ 8,500.00 $ 2,500.00 $ 2,500.00 20 1"service connection:Short(Less than or equal to 16) 57 EA $ 800 1$ 45,600 $ 300.00 $ 17,100.00 1$ 675.00 $ 38,475.00 $ 1,100.00 $ 62,700.00 21 1"service connection:Medium(Less than or equal to 25) 126 EA $ 900 $ 113,400 $ 325.00 $ 40,950.00 $ 900.00 $ 113,400.00 $ 1,800.00 $ 226,800.00 22 1"service connection:Long(Greater than 25) 91 EA $ 1,000 $ 91,000 $ 350.00 $ 31,850.00 $ 900.00 $ 81,900.00 $ 2,000.00 $ 182,000.00 23 2"Service Connection 1 EA $ 3,000 $ 3,000 $ 1,400.00 $ 1,400.00 $ 1,500.00 $ 1,500.00 1$ 3,000.00 $ 3,000.00 24 Install Water Meter 275 EA $ 50 $ 13,750 $ 80.00 $ 22,000.00 $ 25.00 $ 6,875.00 $ 100.00 $ 27,500.00 25 Remove and Dispose Existing Water Meter Box 275 EA $ 70 $ 19,250 $ 25.00 $ 6,875.00 $ 25.00 $ 6,875.00 $ 50.00 $ 13,750.00 26 Remove and Salvage Existing Water Meter 275 EA $ 30 $ 8,250 $ 50.00 $ 13,750.00 $ 25.00 $ 6,875.00 $ 70.00 $ 19,250.00 27 Traffic Control 1 LS $ 70.000 $ 70,000 $ 5,000.00 $ 5,000.00 $ 10,000.00 $ 10,000.00 $ 9,000.00 $ 9,000.00 28 Mobilization 1 LS $ 70,000 $ 70,000 $ 10,000.00 $ 10,000.00 $ 75,000.00 $ 75,000.00 $ 60,000.00 $ 60,000.00 29 Dewatering 1 LS $ 1,000 $ 1,000 $ 38,000.00 $ 38,000.00 $ 100.00 $ 100.00 $ 1,000.00 $ 11000.00 30 Overexcavation and Foundation Stabilization 100 LF $ 30 $ 3,000 $ 25.00 $ 2,500.00 $ 5.00 $ 500.00 $ 25.00 $ 2,500.00 31 Sheeting,Shoring and Bracing 1 LS $ 2,000 $ 21000 $ 17,390.00 $ 17,390.00 $ 1,000.00 $ 1,000.00 $ 2,000.00 $ 2,000.00 32 Act-of-God Insurance 1 LS $ 2,300 $ 2,300 $ 2,500.00 $ 2,500.00 $ 900.00 $ 900.00 $ 2,500.00 $ 2,500.00 TOTAL BASE BID PRICE FOR BID ITEMS 1-18 $ 1,573,001 $ 1,574,000.00 $ 1,737,516.00 5 1,945,485.00 81180 Bid Summary Page 2 of 4 S:\A Public Works Directory\PROJECTS\81180 Burlingame Gate&Grove Water Main Replace\81180 Bid Summary.xls Updated 10/8/2009 CITY OF BURLINGAME, CALIFORNIA BID SUMMARY BURLINGAME GATE/GROVENILLAGE WATER MAIN REPLACEMENT PROJECT CITY PROJECT NO.81180-Phase 1 Bid Opening Date.OCTOBER 8,2009 at 2:OOPM Stoloski&Gonzalea,Inc. North Bay Construction,Inc. Lewis&Tibbitts,Inc. Rodan Builders,Inc. Half Moon Bay,Ca Petaluma,Ca San Jose,Ca Burlingame,Ca BID BID Unit Total Unit Total Unit Total Unit Total ITEM NO DESCRIPTION QUANITY Unit Price Price Price Price Price Price Price Price 1 Install 6"PVC Water Main 5,817 LF $ 102 $ 593,334 $ 69.00 $ 401,373.00 $ 79.00 $ 459,543.00 $ 75.00 $ 436,275.00 2 Install 8"PVC Water Main 6,132 LF $ 104 $ 637,728 $ 74.50 $ 456,834.00 $ 91.00 $ 558,012.00 $ 78.00 $ 478,296.00 3 8"Plug or Cap 1 EA $ 250 $ 250 $ 250.00 $ 250.00 $ 140.00 $ 140.00 $ 230.00 $ 230.00 4 8"x8"x8"Tee 14 EA $ 400 $ 5,600 $ 725.00 $ 10,150.00 $ 740.00 $ 10,360.00 $ 450.00 $ 6,300.00 5 8"x8"x6"Tee 0 EA $ 400 $ - $ - $ - $ 500.00 $ - $ - $ - 6 6"11.25 Degree Fitting 0 EA $ 250 $ - $ - $ - $ 400.00 $ - $ - $ - 7 6"45 Degree Fitting 12 EA $ 250 $ 3,000 $ 355.00 $ 4,260.00 $ 205.00 $ 2,460.00 $ 250.00 $ 3,000.00 8 6"x8"Concentric Reducer 11 EA $ 275 $ 3,025 $ 400.00 $ 4,400.00 $ 225.00 $ 2,475.00 $ 245.00 $ 2,695.00 9 8"11.25 Degree Fitting 1 EA $ 325 $ 325 $ 400.00 $ 400.00 $ 265.00 $ 265.00 $ 330.00 $ 330.00 10 8"45 Degree Fitting 12 EA $ 325 $ 3,900 $ 350.00 $ 4,200.00 $ 275.00 $ 3,300.00 $ 330.00 $ 3,960.00 11 6"Gate Valve 10 EA $ 875 $ 8,750 $ 1,195.00 $ 11,950.00 $ 980.00 $ 9,800.00 $ 750.00 $ 7,500.00 12 8"Gate Valve 39 EA $ 1,125 $ 43,875 $ 1,555.00 $ 60,645.00 $ 1,300.00 $ 50,700.00 $ 1,200.00 $ 46,800.00 13 Remove Existing Valve Box 58 EA $ 250 $ 14,500 $ 50.00 $ 2,900.00 $ 55.00 $ 3,190.00 $ 800.00 $ 46,400.00 14 Remove Fire Hydrant 15 EA $ 1,500 $ 22,500 $ 265.00 $ 3,975.00 $ 45.00 $ 675.00 $ 800.00 $ 12,000.00 15 Install Fire Hydrant 25 EA $ 6,800 $ 170,000 $ 5,950.00 $ 148,750.00 $ 6,725.00 $ 168,125.00 $ 3,320.00 $ 83,000.00 16 Air Relief Valve 2 EA $ 1,400 $ 2,800 $ 2,600.00 $ 5,200.00 $ 3,550.00 $ 7,100.00 $ 2,000.00 $ 4,000.00 17 Blow-Off Assembly 3 EA $ 900 $ 2,700 $ 1,800.00 $ 5,400.00 $ 2,800.00 $ 8,400.00 $ 1,220.00 $ 3,660.00 18 Reinforced Concrete Pipe Crossing @ California Dr.STA 20+78 1 LS $ 2,200 $ 2,200 $ 10,930.00 1$ 10,930.00 $ 5,960.00 $ 5,960.00 $ 12,185.00 $ 12,185.00 19 Reinforced Concrete Pipe Crossing @ California Dr.STA 0-10 1 LS $ 2,700 $ 2,700 $ 8,575.00 $ 8,575.00 $ 4,200.00 $ 4,200.00 $ 10,185.00 $ 10,185.00 20 1"service connection:Short(Less than or equal to 15') 57 EA $ 950 $ 54,150 $ 1,450.00 $ 82,650.00 $ 1,470.00 $ 83,790.00 $ 2,200.00 $ 125,400.00 21 1"service connection:Medium(Less than or equal to 25) 126 EA $ 1,100 $ 138,600 $ 1,945.00 $ 245,070.00 $ 2,100.00 $ 264,600.00 $ 2,200.00 $ 277,200.00 22 1"service connection:Long(Greater than 26) 91 EA $ 1,200 $ 109,200 $ 2,615.00 $ 237,965.00 $ 2,750.00 $ 250,250.00 $ 2,100.00 $ 191,100.00 23 2"Service Connection 1 EA $ 2,900 $ 2,900 $ 3,000.00 $ 3,000.00 $ 3,100.00 $ 3,100.00 $ 2,500.00 $ 2,500.00 24 Install Water Meter 275 EA $ 25 $ 6,875 $ 50.00 $ 13,750.00 $ 30.00 $ 8,250.00 $ 200.00 $ 55,000.00 25 Remove and Dispose Existing Water Meter Box 275 EA $ 75 $ 20,625 $ 24.00 $ 6,600.00 $ 4.00 $ 1,100.00 $ 200.00 $ 55,000.00 26 Remove and Salvage Existing Water Meter 275 EA $ 50 $ 13,750 $ 2000. $ 5,500.00 $ 4.00 $ 1,100.00 $ 160.00 $ 44,000.00 27 Traffic Control 1 LS $ 25,000 $ 25,000 $ 14,150.00 $ 14,150.00 $ 57,200.00 $ 57,200.00 $ 59,800.00 $ 59,800.00 28 Mobilization 1 LS $ 58,000 $ 58,000 $ 221,975.00 $ 221,975.00 $ 14,355.00 $ 14,355.00 $ 55,000.00 $ 55,000.00 29 Dewatering 1 LS $ 1,000 $ 1,000 $ 2,900.00 $ 2,900.00 $ 2,500.00 $ 2,500.00 $ 6,500.00 $ 6,500.00 30 Overexcavation and Foundation Stabilization 100 LF $ 10 $ 1,000 $ 40.00 I$ 4,000.00 $ 300.00 $ 30,000.00 $ 300.00 $ 30,000.00 31 Sheeting,Shoring and Bracing 1 LS $ 1,000 $ 1,000 $ 6,320.00 $ 6,320.00 $ 6,415.00 1$ 6,415001$ 20,000.00 $ 20,000.00 32 Act-of-God Insurance 1 LS $ 4,800 $ 4,800 $ 4,833.00 $ 4,833.00 $ 6,000.00 1$ 6,000.00 $ 5,000.00 $ 5,000.00 TOTAL BASE BID PRICE FOR BID ITEMS 1-18 $ 1,954,087.00 $ 1,988,905.00 $ 2,023,365.00 $ 2,083,316.00 81180 Bid Summary Page 3 of 4 S:\A Public Works Directory\PROJECTS\81180 Burlingame Gate&Grove Water Main Replace\81180 Bid Summary.xls Updated:10/8/2009 CITY OF BURLINGAME, CALIFORNIA BID SUMMARY BURLINGAME GATE/GROVENILLAGE WATER MAIN REPLACEMENT PROJECT CITY PROJECT NO.81180-Phase 1 Bid Opening Date:OCTOBER 8,2009 at 2.00PM J.Flores Construction Co.,Inc. TerraCon Pipelines,Inc. Preston Pipelines,Inc. San Francsico,Ca Healdsburg,Ca Milpitas,Ca BID BID Unit Total Unit Total Unit Total ITEM NO, DESCRIPTION QUANITY Unit Price Price Price Price Price Price 1 Install 6"PVC Water Main 5,817 LF $ 105.00 $ 610,785.00 $ 87.00 $ 506,079.00 $ 113.00 $ 657,321.00 2 Install 8"PVC Water Main 6,132 LF $ 113.00 $ 692,916.00 $ 112.00 $ 686,784.00 1$ 123.00 $ 754,236.00 3 8"Plug or Cap 1 EA $ 500.00 $ 500.00 $ 237.00 $ 237.00 $ 430.00 $ 430.00 4 8"x8"x8"Tee 14 EA $ 950.00 $ 13,300.00 $ 826.00 $ 11,564.00 $ 711.00 $ 9,954.00 5 8"x8"x6"Tee 0 EA $ 949.00 $ - $ - $ - $ 551.00 $ - 6 6"11.25 Degree Fitting 0 EA $ 639.00 $ - $ - $ - $ 388.00 $ - 7 6"45 Degree Fitting 12 EA $ 575.00 $ 6,900.00 $ 389.00 $ 4,668.00 $ 388.00 $ 4,656.00 8 6"x8"Concentric Reducer 11 EA $ 640.00 $ 7,040.00 $ 372.00 $ 4,092.00 $ 519.00 $ 5,709.00 9 8"11.25 Degree Fitting 1 EA $ 640.00 $ 640.00 $ 342.00 $ 342.00 $ 549.00 $ 549.00 10 8"45 Degree Fitting 12 EA $ 575.00 $ 6,900.00 $ 328.00 $ 3,936.00 $ 435.00 $ 5,220.00 11 6"Gate Valve 10 EA $ 1,300.00 $ 13,000.00 $ 1,034.00 $ 10,340.00 $ 1,046.00 $ 10,460.00 12 8"Gate Valve 39 EA $ 11750.00 $ 68,250.00 $ 1,533.00 $ 59,787.00 $ 1,420.00 $ 55,380.00 13 Remove Existing Valve Box 58 EA $ 300.00 $ 17,400.00 $ 282.00 $ 16,356.00 $ 299.00 $ 17,342.00 14 Remove Fire Hydrant 15 EA $ 300.00 $ 4,500.00 $ 534.00 $ 8,010.00 $ 610.00 $ 9,150.00 15 Install Fire Hydrant 25 EA $ 8,000.00 $ 200,000.00 $ 7,416.00 $ 185,400.00 $ 6,957.00 $ 173,925.00 16 Air Relief Valve 2 EA $ 3,000.00 $ 6,000.00 $ 4,617.00 $ 9,234.00 $ 1,174.00 $ 21348.00 17 Blow-Off Assembly 3 EA $ 1,000.00 $ 3,000.00 $ 3,439.00 $ 10,317.00 $ 1,344.00 $ 41032.00 18 Reinforced Concrete Pipe Crossing @ California Dr.STA 20+78 1 LS $ 15,000.00 $ 15,000.00 $ 10,786.00 $ 10,786.00 $ 6,716.00 $ 6,716.00 19 Reinforced Concrete Pipe Crossing @ California Dr.STA 0-10 1 LS $ 13,000.00 $ 13,000.00 $ 5,934.00 $ 5,934.00 $ 7,719.00 $ 7,719.00 20 1"service connection Short(Less than or equal to 15') 57 EA $ 1,200.00 $ 68,400.00 $ 2,214.00 $ 126,198.00 $ 1,750.00 $ 99,750.00 21 1"service connection:Medium(Less than or equal to 25') 126 EA $ 1,250.00 $ 157,500.00 $ 2,760.00 $ 347,760.00 $ 2,567.00 $ 323,442.00 22 1"service connection.Long(Greater than 25') 91 EA $ 2,000.00 $ 182,000.00 $ 3,103.00 $ 282,373.00 $ 3,049.00 $ 277,459.00 23 2"Service Connection 1 EA $ 2,000.00 $ 2,000.00 $ 3,171.00 $ 31171.00 $ 2,175.00 $ 2,175.00 24 Install Water Meter 275 EA $ 300.00 $ 82,500.00 $ 65.00 $ 17,875.00 $ 62.00 $ 17,050.00 25 Remove and Dispose Existing Water Meter Box 275 EA $ 10.00 $ 2,750.00 $ 6.00 $ 1,650.00 $ 209.00 $ 57,475.00 26 Remove and Salvage Existing Water Meter 275 EA $ 10.00 $ 2,750.00 $ 6.00 $ 1,650.00 $ 89.00 $ 24,475.00 27 Traffic Control 1 LS $ 20,000.00 $ 20,000.00 $ 22,736.00 $ 22,736.00 $ 72,877.00 $ 72,877.00 28 Mobilization 1 LS $ 50,000.00 $ 50,000.00 $ 85,070.00 $ 85,070.00 $ 12,585.00 $ 12,585.00 29 Dewatering 1 LS $ 100.00 $ 100.00 $ 594.00 $ 594.00 $ 7,396.00 $ 7,396.00 30 Overexcavation and Foundation Stabilization 1 100 1 LF $ 100.00 $ 10,000.00 $ 20.00 $ 2,000.00 $ 11.00 $ 1,100.00 31 Sheeting,Shoring and Bracing 1 LS $ 30,000.00 $ 30,000.00 $ 12.00 $ 12.00 $ 19,845.00 $ 19,845.00 32 Act-of-God Insurance 1 LS $ 4,500.00 $ 4,500.00 1$ 3,087.00 $ 3,087.00.t.$! 2,743.00 $ 2,743.00 TOTAL BASE BID PRICE FOR BID ITEMS 1-18 $ 2,291,631.00 $ 2,428,042.00 $ 2,643,519.00 81180 Bid Summary Page 4 of 4 S:\A Public Works Directory\PROJECTS\81180 Burlingame Gate 8 Grove Water Main Replace\81180 Bid Summary.xls Updated:10/8/2009 qy PROJECT LOCATION d ' ♦ `'°y°RF,y, � cy BURLINGAME GATE/GROVE/VILLAGE �qy WATER MAIN REPLACEMENT PROJECT , CITY PROJECT NO. 81180 e � S 0 ♦`e eAe N ♦ e �f o�� y♦ i I n 4 [T ♦ `4; y � � •, �d R q�Roty � , 3 ♦ � �' 3 omoo'` � �.'. J gra, f ��� CITY o� STAFF REPORT BURLINGAME AGENDA ITEM # 9b MTG. Y10., d,O DATE 10/19/09 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITT BY DATE: October 13, 2009 APPROVED FROM: Mary Ellen Kearney, City Clerk By 650-558-7203 SUBJECT: Recommendation to Cancel the Regular Council Meeting scheduled for December 21, 2009 RECOMMENDATION: To cancel the regularly scheduled meeting of December 21 , 2009, due to lack of Council business. EXHIBITS: None AGENDA ITEM#9c CENTRAL MTC. DATE Oct. 19,2009 STAFF REPORT TO: Honorable Mayor and Council SUBMITED BY: Don Dornell,Fire Chief DATE: OCTOBER 8, 2008 FROM: Fire Department APPROVEJI,�� BY: SUBJECT: Approval of out-of-state travel for Fire Inspe r RECOMMENDATION: Approve out-of-state travel (November 3-6) for a Fire Inspector to attend the committee code hearings for the International Code Council (ICC) in Baltimore, Maryland. BACKGROUND: Christine Reed, Fire Inspector for the Central County Fire Department, co-chairs the Building Standards Committee for the California Fire Chiefs'Association. She has been requested by the California Fire Chiefs' Association to represent the California fire service at the ICC Committee Code Hearings from November 3-6, 2009 in Baltimore, Maryland. The committee code hearings will discuss specific code issues pertinent to fire protection in the body building standards code adopted by the State of California and the City of Burlingame. Although the State of California has adopted a brand new code, the state is still required to adopt the latest publication of building standards published by the ICC every three years. Further, the State of California conducts an annual code development process within the state. This ensures the building industry in the state can benefit from the array of improving technology and products. Participation in these code hearings supports our proactive approach in understanding and learning the latest in building standards and fire protection technology. Results of these code hearings will pave the way for efficient and economical technology for our citizens. ATTACHMENTS: none BUDGET IMPACT: No budget impact. All travel costs and per diem associated with her attendance at this meeting will be sponsored by the California Fire Chiefs'Association. Accounts Payable $3,581,503.54 total A/P Ck. No. 42008 - 42600 and Visa Pmts C1078 - C1116 RECOMMENDED FOR PAYMENT APPROVED FOR PAYMENT Payroll for September 2009 $2,578,326.99 Ck. No. 175133 - 175298 INCLUDES ELECTRONIC FUNDS TRANSFERS PERS HEALTH PERS RETIREMENT FEDERAL 941 TAX STATE DISABILITY TAX STATE INCOME TAX PERS & ICMA DEFERRED COMP SECTION 125 DEDUCTION cu m Q 0.0 o CD 3 a 1, f� n S:\FINEXCEL\MISCELLANEOUS\COUNCILCKS.XLS CITY OF BURLINGAME 10-08-2009 W A R R A N T R E G I S T E R PAGE 8 FUND RECAP 09- 10 NAME FUND AMOUNT GENERAL FUND 101 66, 207. 25 CENTRAL COUNTY FIRE 201 8, 168.90 CAPITAL IMPROVEMENTS FUND 320 487,827. 10 WATER CAPITAL PROJECT FUND 326 1 , 596.36 SEWER CAPITAL PROJECT FUND 327 11 , 105 . 72 WATER FUND 526 4,469. 29 SEWER FUND 527 11415 .93 SOLID WASTE FUND 528 55 . 28 PARKING ENTERPRISE FUND 530 540 . 79 BUILDING ENTERPRISE FUND 531 171874 . 50 SELF INSURANCE FUND 618 10, 766 .85 FACILITIES SERVICES FUND 619 3, 274 . 52 EQUIPMENT SERVICES FUND 620 2,301 .65 INFORMATION SERVICES FUND 621 408.25 FIRE MECHANIC SERVICES FUND 625 3,977.87 OTHER LOCAL GRANTS/DONATIONS 730 371 .82 TRUST AND AGENCY FUND 731 1 ,498. 74 TOTAL FOR APPROVAL $621 ,860 .82 HONORABLE MAYOR AND CITY COUNCIL : THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 8 INCLUSIVE , AND/OR CLAIMS NUMBERED FROM 42519 THROUGH C1116 INCLUSIVE, TOTALING IN THE AMOUNT OF $621 ,860.82, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON . RESPECTFULLY SUBMITTED , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . / . . ./ . . . FINANCE DIRECTOR DATE APPROVED FOR PAYMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./ . . ./ . . . COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 10/08/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42597 SARA SANDERS 29936 297.69 MISCELLANEOUS 297.69 526 22502 42598 ALICE NEEDHAM 29937 1,078.20 MISCELLANEOUS 1,078.20 526 22502 42599 PRODUCTIONS 2178 29938 75.00 MISCELLANEOUS 75.00 101 30710 42600 DUMAS DENTAL LABORATORY 29939 112.50 MISCELLANEOUS 112.50 101 30710 C1111 WITMER-TYSON IMPORTS, INC. 03788 400.00 CONTRACTUAL SERVICES 400.00 101 65100 220 C1112 WINGFOOT COMMERCIAL TIRE SYSTEMS 11316 1,867.54 FIRE APPARATUS MAINT. 1,867.54 201 65200 203 C1113 COLORPRINT 17497 294.43 OFFICE EXPENSE 147.22 101 66210 110 OFFICE EXPENSE 147.21 526 69020 110 C1114 ACCESS UNIFORMS & EMBROIDERY 18990 1,090.16 MISC. SUPPLIES 46.78 527 66520 120 UNIFORMS AND EQUIPMENT 212.18 527 66520 140 UNIFORMS AND EQUIPMENT 831.20 619 64460 140 C1115 AMERICA PRINTING 19430 2,280.55 MISCELLANEOUS 679.24 101 64100 115 MISC. SUPPLIES 1,601.31 101 64560 120 C1116 R&B COMPANY 22178 476.81 MISC. SUPPLIES 476.81 526 69020 120 TOTAL $621,860.82 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 10/08/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42582 CINTAS FIRE PROTECTION 28124 949.89 EQUIPMENT MAINT. 949.89 101 65100 200 42583 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 770.05 SMALL TOOLS 338.74 101 68020 130 2200 PUMP EQUIPMENT REPAIR 6.63 101 66210 230 MISC. SUPPLIES 337.59 526 69020 120 EQUIPMENT MAINT. 87.09 620 66700 200 42584 CAINE COMPUTER CONSULTING 28458 9,551.52 PROFESSIONAL & SPECIALIZED S 9,551.52 101 65100 210 42585 U.S. HEALTHWORKS MEDICAL GROUP 28499 143.00 TRAINING EXPENSE 75.00 527 66520 260 TRAINING EXPENSE 68.00 620 66700 260 42586 MUNICIPAL AUDITING SERVICES 28938 624.94 MISCELLANEOUS 624.94 101 30710 42587 HANNA GROUP 29061 5,330.00 PROFESSIONAL & SPECIALIZED S 5,330.00 320 82200 210 42588 AT&T 29312 12.58 COMMUNICATIONS 12.58 621 64450 160 42589 NEIL 0. ANDERSON AND ASSOCIATES 29746 13,176.25 PROFESSIONAL & SPECIALIZED S 13,176.25 320 82360 210 42590 BURLINGAME HARDWARE 29777 72.45 MISC. SUPPLIES 72.45 526 69020 120 42591 BARBARA TRACY 29928 34.69 MISCELLANEOUS 34.69 526 22502 42592 TARCO INDUSTRIES 29931 174.50 SMALL TOOLS 174.50 201 65200 130 42593 CHI FOO CHAN 29932 87.50 MISCELLANEOUS 87.50 101 30710 42594 VIABLE ALTERNATIVES CORP 29933 75.00 MISCELLANEOUS 75.00 101 30710 42595 BUSINESS VALUE ASSOCIATES 29934 100.00 BUSINESS LICENSE REFUND 100.00 101 30700 42596 RAY SHAHANI 29935 5,122.00 MISCELLANEOUS 5,122.00 531 22546 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 10/08/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42570 JENNIFER LABORDE 25419 50.00 MISCELLANEOUS 50.00 101 36310 42571 SAN MATEO COUNTY ENVIRONMENTAL H 25571 1,140.00 PROFESSIONAL & SPECIALIZED S 1,140.00 526 69020 210 42572 KEVIN VILLEGGIANTE 26127 3,562.50 MISCELLANEOUS 3,562.50 531 22546 42573 LANCE BAYER 26156 187.50 PROFESSIONAL & SPECIALIZED S 187.50 101 64350 210 42574 VISION INTERNET PROVIDERS INC 26294 270.35 COMMUNICATIONS 270.35 621 64450 160 42575 SKYLINE BUSINESS PRODUCTS 26825 302.16 OFFICE EXPENSE 34.80 101 64350 110 OFFICE EXPENSE 71.36 101 64150 110 OFFICE EXPENSE 196.00 531 65300 110 42576 AT&T MOBILITY 27714 73.24 COMMUNICATIONS 73.24 101 64150 160 42577 GROENIGER & CO. 27811 8,431.21 MISC. SUPPLIES 7,614.72 327 81800 120 MISC. SUPPLIES 816.49 527 66520 120 42578 U.S. BANK CORPORATE PAYMENT SYST 27931 4,075.57 MISC. SUPPLIES 23.45 201 65200 111 MISC. SUPPLIES 32.60 201 65200 120 SMALL TOOLS 162.02 201 65200 130 COMMUNICATIONS 54.61 201 65200 160 BLDG. & GROUNDS MAINT. 2,044.53 201 65200 190 VEHICLE MAINT. 28.90 201 65200 202 FIRE APPARATUS MAINT. 578.78 201 65200 203 DUES & SUBSCRIPTIONS -67.80 201 65200 240 TRAINING EXPENSE 102.08 201 65200 260 MISCELLANEOUS 1,116.40 731 22554 42579 CDPH-OCP 27933 160.00 DUES & SUBSCRIPTIONS 160.00 526 69020 240 42580 GUS RUEB 28052 500.00 TRAINING EXPENSE 500.00 201 65200 260 42581 INTERSTATE TOWING 28053 558.00 POLICE INVESTIGATION EXPENSE 558.00 101 65100 292 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 10/08/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42555 TURBO DATA SYSTEMS, INC. 21767 5,433.57 MISCELLANEOUS 5,433.57 101 37010 42556 ALL PETROLEUM RECOVERY SERVICE, 22008 65.00 GAS, OIL & GREASE 65.00 201 65200 201 42557 Z.A.P. MANUFACTURING 22249 910.76 STREET RESURFACING EXPENSE 910.76 101 66210 226 42558 AUTO PRIDE CAR WASH 22278 646.41 EQUIPMENT MAINT. 515.50 101 65100 200 GAS, OIL & GREASE 130.91 201 65200 201 42559 VERIZON WIRELESS 22593 288.96 COMMUNICATIONS 288.96 101 68020 160 2100 42560 HOLDEN DANIELS 22687 500.00 TRAINING EXPENSE 500.00 201 65200 260 42561 OFFICE MAX 23306 152.20 OFFICE EXPENSE -30.26 101 64250 110 OFFICE EXPENSE 106.78 101 64400 110 OFFICE EXPENSE 75.68 621 64450 110 42562 AIRGAS 23307 18.78 SMALL TOOLS 18.78 201 65200 130 42563 CRESCO EQUIPMENT RENTALS 23470 107.06 STREET RESURFACING EXPENSE 107.06 101 66210 226 42564 REED AND GRAHAM INC. 23520 234.89 MISC. SUPPLIES 234.89 527 66520 120 42565 AT&T 23661 49.64 COMMUNICATIONS 49.64 621 64450 160 42566 WEST VALLEY CONSTRUCTION 23895 1,596.36 CONTRACTUAL SERVICES 1,596.36 326 82090 220 42567 SPRINT 23946 1,138.19 CONTRACTUAL SERVICES 755.85 101 65100 220 MISCELLANEOUS 382.34 731 22554 42568 LAUTZENHISER'S STATIONERY 24275 452.78 MISC. SUPPLIES 452.78 526 69020 120 42569 IMEDD INCORPORATED 24550 155.00 SUPPLIES 155.00 201 65200 112 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 10/08/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42541 AIR EXCHANGE, INC 15625 1,466.66 PROFESSIONAL & SPECIALIZED S 869.44 619 64460 210 5160 PROFESSIONAL & SPECIALIZED S 445.55 619 64460 210 5150 PROFESSIONAL & SPECIALIZED S 151.67 619 64460 210 5170 42542 MOSS RUBBER & EQUIPMENT CORP. 16225 127.02 SUPPLIES 127.02 620 15000 42543 KEVIN KOPYSCIANSKI 16382 500.00 TRAINING EXPENSE 500.00 201 65200 260 42544 CENTRAL BUSINESS EQUIPMENT 18011 540.79 EQUIPMENT MAINT. 540.79 530 65400 200 42545 BAY ALARM 18854 862.00 PROFESSIONAL & SPECIALIZED S 231.00 619 64460 210 5180 PROFESSIONAL & SPECIALIZED S 520.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 111.00 619 64460 210 5230 42546 WILSEY & HAM 19397 18,297.32 PROFESSIONAL & SPECIALIZED S 18,297.32 320 82200 210 42547 NOLTE & ASSOCIATES, INC. 20376 3,491.00 PROFESSIONAL & SPECIALIZED S 3,491.00 327 81360 210 42548 LYNX TECHNOLOGIES 20501 1,170.00 MISC. SUPPLIES 1,170.00 101 68020 120 2100 42549 PBS&J 20526 21,852.67 DEPOSIT REFUND 21,852.67 101 22590 42550 BAYSIDE BUILDING MATERIALS INC. 20650 1,578.67 MISC. SUPPLIES 1,548.08 101 66210 120 MISC. SUPPLIES 30.59 527 66520 120 42551 QUICK MIX CONCRETE 21140 1,234.23 MISC. SUPPLIES 1,234.23 101 66210 120 42552 HILLYARD/SAN FRANCISCO 21658 567.01 MISC. SUPPLIES 567.01 101 68020 120 2200 42553 MISSION VALLEY FORD 21675 158.04 SUPPLIES 158.04 620 15000 42554 CHIN-SHUI CHANG 21702 8,994.00 MISCELLANEOUS 8,994.00 531 22546 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 10/08/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42528 P. G. & E. 03054 2,300.30 GAS & ELECTRIC 34.07 101 65100 170 GAS & ELECTRIC 221.73 101 66100 170 GAS & ELECTRIC 2,044.50 101 68010 170 1286 42529 CITY OF SAN MATEO 03366 52.00 TRAINING EXPENSE 52.00 101 65100 260 42530 TAP PLASTICS 03739 226.93 BLDG. & GROUNDS MAINT. 226.93 101 68020 190 2200 42531 BURLINGAME REC. DEPT./PETTY CASH 03910 1,066.02 MISC. SUPPLIES 544.25 101 68010 120 1212 UNIFORMS AND EQUIPMENT 333.77 101 68020 140 2200 TRAINING EXPENSE 188.00 101 68020 260 2200 42532 LIFE ASSIST 09392 229.43 SUPPLIES 229.43 201 65200 112 42533 NOEL L. MILLER, INC, 09499 520.00 VEHICLE MAINT. 130.00 201 65200 202 SUPPLIES 390.00 620 15000 42534 ABAG - LIABILITY 09518 10,766.85 PROFESSIONAL & SPECIALIZED S 10,766.85 618 64520 210 42535 SAN MATEO LAWN MOWER SHOP 09560 646.30 BLDG. & GROUNDS MAINT. 281.21 101 68020 190 2200 EQUIPMENT MAINT. 365.09 101 68020 200 2200 42536 OLE'S 09626 3,689.76 FIRE APPARATUS MAINT. 3,689.76 625 65213 203 42537 SCHWAAB, INC. 11684 21.57 OFFICE EXPENSE 21.57 101 64250 110 42538 DEWEY PEST CONTROL 14338 5,037.00 RAT CONTROL PROGRAM 5,037.00 101 66210 218 42539 BAY AREA AIR QUALITY 14358 389.00 PUMP EQUIPMENT REPAIR 389.00 101 66210 230 42540 ADAMSON POLICE PRODUCTS 14414 371.82 OFFICE EXPENSE 371.82 730 69580 110 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 10/08/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42519 GRAY'S PAINT, BURLINGAME 01025 684.20 BLDG. & GROUNDS MAINT. 417.23 101 68020 190 2200 MISC. SUPPLIES 266.97 526 69020 120 42520 BURLINGAME AUTO SUPPLY 01507 1,860.16 EQUIPMENT MAINT. 30.90 101 68020 200 2200 GAS, OIL & GREASE 95.67 201 65200 201 VEHICLE MAINT. 67.79 201 65200 202 FIRE APPARATUS MAINT. 542.40 201 65200 203 SUPPLIES 835.29 620 15000 FIRE APPARATUS MAINT. 288.11 625 65213 203 42521 BURLINGAME CHAMBER OF COMMERCE 01637 2,514.92 CONTRACTUAL SERVICES 2,514.92 101 64560 220 42522 L. N. CURTIS & SONS 02027 232.71 MISCELLANEOUS 232.71 201 65200 144 42523 EWING IRRIGATION PRODUCTS 02157 820.81 MISC. SUPPLIES 613.70 101 68020 120 2200 MISCELLANEOUS 207.11 101 68020 192 2200 42524 FEDEX 02160 160.92 OFFICE EXPENSE 21.46 101 64250 110 PERSONNEL EXAMINATIONS 84.18 101 64420 121 OFFICE EXPENSE 55.28 528 66600 110 42525 W.W. GRAINGER, INC. 02248 383.98 TRAINING EXPENSE 49.68 101 68020 260 2200 TRAINING EXPENSE 309.57 101 68020 260 2100 MISC. SUPPLIES 4.90 526 69020 120 MISC. SUPPLIES -287.11 619 64460 120 MISC. SUPPLIES 19.83 619 64460 120 5240 MISC. SUPPLIES 287.11 619 64460 120 42526 GRANITE ROCK COMPANY 02261 453,058.31 SIDEWALK REPAIR EXPENSE 827.91 101 66210 219 STREET RESURFACING EXPENSE 1,206.87 101 66210 226 MISCELLANEOUS -50,113.72 320 20005 CONTRACTUAL SERVICES 501,137.25 320 82020 220 42527 PENINSULA BATTERIES 02625 731.04 MISC. SUPPLIES 94.83 619 64460 120 5130 SUPPLIES 636.21 620 15000 CITY OF BURLINGAME 10-02-2009 W A R R A N T R E G I S T E R PAGE 11 FUND RECAP 09-10 NAME FUND AMOUNT GENERAL FUND 101 48,679.22 PAYROLL REVOLVING FUND 130 12,560.04 CENTRAL COUNTY FIRE 201 8,429.55 CAPITAL IMPROVEMENTS FUND 320 2,932.00 WATER CAPITAL PROJECT FUND 326 3,578.36 WATER FUND 526 3,188.58 SEWER FUND 527 236,458.82 PARKING ENTERPRISE FUND 530 6,117.17 BUILDING ENTERPRISE FUND 531 27,142.50 SELF INSURANCE FUND 618 5,240.81 FACILITIES SERVICES FUND 619 6,611.54 EQUIPMENT SERVICES FUND 620 3,608.42 INFORMATION SERVICES FUND 621 2,864.77 FIRE MECHANIC SERVICES FUND 625 498.22 TRUST AND AGENCY FUND 731 201.11 FEDERAL GRANTS FUND 737 679.26 UTILITY REVOLVING FUND 896 52,561.69 TOTAL FOR APPROVAL $421,352.06 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 11 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 42393 THROUGH C1110 INCLUSIVE,TOTALING IN THE AMOUNT OF $421,352.06, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 10/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42512 LAURI PASCH 29921 202.00 MISCELLANEOUS 202.00 101 36330 000 1349 42513 JENNIFER LAI 29922 101.00 MISCELLANEOUS 101.00 101 36330 000 1349 42514 LISHA MAI 29923 50.00 MISCELLANEOUS 50.00 101 22593 42515 LINDA ULRICH 29924 75.00 MISCELLANEOUS 75.00 101 22593 42516 VICTORY INT'L CHURCH 29925 500.00 MISCELLANEOUS 500.00 101 22593 42517 ANN FORD 29926 37.00 MISCELLANEOUS 37.00 101 36330 000 1660 42518 JO CHANG 29927 208.00 MISCELLANEOUS 208.00 101 36330 000 1349 C1106 WINGFOOT COMMERCIAL TIRE SYSTEMS 11316 318.00 FIRE APPARATUS MAINT. 318.00 625 65213 203 C1107 VALLEY OIL CO. 15764 1,932.17 GAS, OIL & GREASE 11932.17 201 65200 201 C1108 BURTON'S FIRE, INC. 19366 226.56 FIRE APPARATUS MAINT. 72.51 201 65200 203 FIRE APPARATUS MAINT. 154.05 625 65213 203 C1109 AFFINITEL COMMUNICATIONS 20246 340.46 COMMUNICATIONS 340.46 621 64450 160 C1110 GCS ENVIRONMENTAL EQUIPMENT SERV 29501 184.84 MISC. SUPPLIES 49.57 526 69020 120 SUPPLIES 135.27 620 15000 TOTAL $421,352.06 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 10/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42496 GINA SRABIAN 29904 600.00 MISC. SUPPLIES 600.00 527 66520 120 42497 DANA RICH 29905 232.60 MISCELLANEOUS 232.60 526 22502 42498 BARRY SUDBACK 29906 3,000.00 MISCELLANEOUS 3,000.00 531 22546 42499 KIMBERLY AZZOLINI 29907 50.00 MISCELLANEOUS 50.00 101 36310 42500 MARY MCTIGHE 29908 924.00 MISCELLANEOUS 1,050.00 531 22546 MISCELLANEOUS -126.00 531 31515 42501 CHRIS STRATAS 29909 1,995.00 MISCELLANEOUS 1,995.00 531 22546 42502 ELITE CONSTRUCTION 29910 300.00 DEPOSIT REFUNDS 300.00 101 22520 42503 JING LING LOW 29911 350.00 MISCELLANEOUS 350.00 101 22525 42504 KWS UNITED TECHNOLOGY 29912 254.00 MISCELLANEOUS 254.00 526 36730 42505 TRACY CAHILL 29914 101.00 MISCELLANEOUS 101.00 101 36330 000 1349 42506 KRISTIN BERGMAN 29915 101.00 MISCELLANEOUS 101.00 101 36330 000 1349 42507 JEFF & KATHY LEE 29916 160.00 MISCELLANEOUS 160.00 101 36330 000 1785 42508 ISAKO HOSHINO 29917 208.00 MISCELLANEOUS 208.00 101 36330 000 1349 42509 ADINE VARAH 29918 101.00 MISCELLANEOUS 101.00 101 36330 000 1349 42510 MICHAL BRAKER 29919 208.00 MISCELLANEOUS 208.00 101 36330 000 1349 42511 MICHELLE TORRES 29920 306.00 MISCELLANEOUS 306.00 101 36330 000 1330 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 10/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42482 WILLIAM VELLA 28298 526.50 TRAINING EXPENSE 526.50 201 65200 260 42483 SPRINT 28604 101.14 MISCELLANEOUS 101.14 731 22554 42484 MUNICIPAL AUDITING SERVICES 28938 3,988.98 MISCELLANEOUS 3,988.98 101 30710 42485 GMPCS PERSONAL COMMUNICATIONS IN 28941 926.03 CONTRACTUAL SERVICES 467.03 201 65200 220 CONTRACTUAL SERVICES 459.00 201 65500 220 42486 GAYLE SCHNEIDER 28967 101.00 MISCELLANEOUS 101.00 101 36330 000 1349 42487 PHILLIP KENNEDY 28972 416.00 MISCELLANEOUS 416.00 101 36330 000 1349 42488 JARVIS, FAY, DOPORTO & GIBSON LL 29025 256.62 PROFESSIONAL & SPECIALIZED S 256.62 101 64350 210 42489 PACIFIC MAINTENANCE COMPANY 29145 2,525.01 CONTRACTUAL SERVICES 364.20 619 64460 220 5210 CONTRACTUAL SERVICES 975.15 619 64460 220 5180 CONTRACTUAL SERVICES 129.72 619 64460 220 5110 CONTRACTUAL SERVICES 550.00 619 64460 220 5180 CONTRACTUAL SERVICES 422.78 619 64460 220 5190 CONTRACTUAL SERVICES 83.16 619 64460 220 5240 42490 LISA HAMMITT 29262 90.00 MISCELLANEOUS 90.00 101 36330 000 1642 42491 ANDY MASGA 29352 189.75 CONTRACTUAL SERVICES 189.75 101 68010 220 1661 42492 KYOKO UEKI 29470 101.00 MISCELLANEOUS 101.00 101 36330 000 1349 42493 HALEY WOODS 29802 1,980.00 CONTRACTUAL SERVICES 1,980.00 101 68010 220 1372 42494 SPECIALIZED LAUNDRY SERVICE 29805 70.00 CONTRACTUAL SERVICES 70.00 201 65200 220 42495 RAMOS OIL COMPANY 29893 2,661.34 SUPPLIES 2,661.34 620 15000 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 10/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42467 EPC CONSULTANTS 27676 1,744.00 PROFESSIONAL & SPECIALIZED S 1,744.00 320 82020 210 42468 AT&T MOBILITY 27713 53.60 COMMUNICATIONS 53.60 101 64250 160 42469 AT&T MOBILITY 27717 310.59 COMMUNICATIONS 310.59 101 66100 160 42470 AT&T MOBILITY 27722 42.54 COMMUNICATIONS 42.54 530 65400 160 42471 AT&T MOBILITY 27724 813.50 COMMUNICATIONS 813.50 201 65200 160 42472 AT&T MOBILITY 27725 111.22 COMMUNICATIONS 111.22 201 65200 160 42473 AT&T MOBILITY 27744 64.59 COMMUNICATIONS 64.59 101 65100 160 42474 AT&T MOBILITY 27758 32.76 COMMUNICATIONS 32.76 101 65150 160 42475 AT&T MOBILITY 27763 113.12 COMMUNICATIONS 113.12 201 65200 160 42476 PRE PAID LEGAL SERVICES INC 27801 67.75 MISCELLANEOUS 67.75 130 21019 42477 GROENIGER & CO. 27811 191.19 SMALL TOOLS 191.19 527 66520 130 42478 PAT DEL CHIARO 27883 1,250.00 MISCELLANEOUS 800.00 101 22525 MISCELLANEOUS 450.00 101 36630 42479 ADVANCED INFRASTRUCTURE TECHNOLO 28004 4,132.11 MISC. SUPPLIES 4,132.11 527 66520 120 42480 STANDARD INSURANCE COMPANY 28021 3,120.70 EMPLOYEE BENEFITS 3,120.70 130 20021 42481 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 337.10 MISC. SUPPLIES 313.17 619 64460 120 5120 MISC. SUPPLIES 23.93 619 64460 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 10/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 42452 BLUE SHIELD OF CALIFORNIA 25398 743.32 MISCELLANEOUS 743.32 101 64550 031 42453 MALLORY CO. 25477 52.34 TRAINING EXPENSE 52.34 201 65200 260 42454 DEBORAH HIRTH 25579 101.00 MISCELLANEOUS 101.00 101 36330 000 1349 42455 DARCI FLETCHALL 25663 101.00 MISCELLANEOUS 101.00 101 36330 000 1349 42456 HASLER FINANCIAL SERVICES, LLC 25852 516.26 CITY HALL MAINTENANCE 516.26 621 64450 200 42457 EILEEN CONWAY 25900 75.00 MISCELLANEOUS 75.00 101 22593 42458 SUE WORRALL 25952 101.00 MISCELLANEOUS 101.00 101 36330 000 1349 42459 KENNETH NEUMANN 26065 186.00 MISCELLANEOUS 186.00 101 36330 000 1644 42460 DIMITRI RALLY 26120 101.00 MISCELLANEOUS 101.00 101 36330 000 1349 42461 EDWARD R BACON CO 26515 419.19 SUPPLIES 419.19 620 15000 42462 TOM BRUNO 26557 101.00 MISCELLANEOUS 101.00 101 36330 000 1349 42463 SKYLINE BUSINESS PRODUCTS 26825 552.57 OFFICE EXPENSE 45.58 101 66210 110 OFFICE EXPENSE 131.35 526 69020 110 MISC. SUPPLIES 225.44 526 69020 120 OFFICE EXPENSE 150.20 527 66520 110 42464 BUREAU VERITAS 26854 12,672.42 CONTRACTUAL SERVICES 12,672.42 531 65300 220 42465 SELMAN BREITMAN LLP 26984 437.50 PROFESSIONAL & SPECIALIZED S 437.50 618 64520 210 42466 INTERSTATE BATTERY SYSTEM OF SAN 27283 100.36 MISC. SUPPLIES 100.36 201 65200 111 ( 1 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 10/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42437 CENTRAL COUNTY FIREFIGHTERS FUND 24519 97.50 MISCELLANEOUS 97.50 130 20080 42438 BURLINGAME POLICE ADMINISTRATION 24520 180.00 MISCELLANEOUS 180.00 130 20024 42439 BURLINGAME POLICE OFFICERS ASSN 24521 580.00 MISCELLANEOUS 580.00 130 20024 42440 C.L.E.A. 24523 507.00 MISCELLANEOUS 312.00 130 20026 MISCELLANEOUS 195.00 130 20027 42441 STANDARD INSURANCE 24524 3,461.45 EMPLOYEE BENEFITS 3,461.45 130 20022 42442 STANDARD INSURANCE CO. RB 24525 925.15 MISCELLANEOUS 925.15 130 20025 42443 TEAMSTERS #856 24526 450.00 UNION DUES 450.00 130 21091 42444 TEAMSTERS UNION LOCAL 856 24528 320.60 MISCELLANEOUS 320.60 130 21092 42445 GOLDEN STATE FLOW MEASUREMENT IN 24696 608.36 MISC. SUPPLIES 608.36 326 81390 120 42446 TIM HEALY 24706 105.00 TRAINING EXPENSE 105.00 527 66520 260 42447 THE POWER SOURCE 24718 1,147.13 EQUIPMENT MAINT. 1,147.13 530 65400 200 42448 DELTA DENTAL PLAN OF CALIFORNIA 24793 2,849.89 EMPLOYEE BENEFITS 2,849.89 130 20014 42449 DE LAGE LANDEN 25057 249.10 CONTRACTUAL SERVICES 249.10 201 65200 220 42450 OFFICE DEPOT 25224 112.47 OFFICE EXPENSE 96.09 201 65200 110 SMALL TOOLS 16.38 201 65200 130 42451 CRW SYSTEMS INC 25337 9,531.00 PROFESSIONAL & SPECIALIZED S 1,188.00 320 81300 210 CONTRACTUAL SERVICES 8,143.00 531 65300 220 TRAVEL & MEETINGS 200.00 531 65300 250 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 10/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42425 VINCENT FALZON 21893 144.00 TRAINING EXPENSE 144.00 527 66520 260 42426 CSG CONSULTANTS 22465 1,710.00 MISCELLANEOUS 665.00 201 35221 000 7100 MISCELLANEOUS 1,045.00 201 35220 000 7100 42427 PACIFIC COAST SEED, INC. 22654 48.88 MISC. SUPPLIES 48.88 527 66520 120 42428 SAN MATEO DAILY JOURNAL 22804 526.80 MISC. SUPPLIES 526.80 101 66100 120 42429 JONES AND MAYER 22818 72.00 PROFESSIONAL &SPECIALIZED S 72.00 101 64350 210 42430 A&B TRAILER HITCH CO. 22998 25.07 SUPPLIES 25.07 620 15000 42431 CYBERNET CONSULTING, INC. 23234 2,970.00 PROFESSIONAL&SPECIALIZED S 2,970.00 326 80910 210 42432 JIM BROWN 23260 169.18 TRAINING EXPENSE 169.18 527 66520 260 42433 OFFICE MAX 23306 1,184.43 '. OFFICE EXPENSE 179.46 101 65100 110 OFFICE EXPENSE 169.96 101 68010 110 1101 OFFICE EXPENSE 163.33 101 64250 110 OFFICE EXPENSE 79.76 101 66100 110 OFFICE EXPENSE 419.48 101 64250 110 OFFICE EXPENSE 135.71 101 64420 110 OFFICE EXPENSE 61.14 101 64400 110 - OFFICE EXPENSE -30.41 101 64250 110 OFFICE EXPENSE 18.17 101 64200 110 MISC. SUPPLIES -382.87 101 67500 120 OFFICE EXPENSE 370.70 621 64450 110 42434 MCMASTER-CARR SUPPLY CO. 23611 38.83 MISC. SUPPLIES 38.83 619 64460 120 5130 42435 SPRINT 23946 208.08 COMMUNICATIONS 208.08 531 65300 160 42436 SOUTH SAN FRANCISCO TIRE SERVICE 23950 317.55 SUPPLIES 317.55 620 15000 C C C CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 10/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT * Denotes Hand Written Checks 42415 BAY ALARM 18854 2,346.87 PROFESSIONAL & SPECIALIZED S 763.43 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 761 .00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 332.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 118.44 619 64460 210 5121 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5110 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 192.00 619 64460 210 5121 42416 LIEBERT CASSIDY WHITMORE 19095 140.00 TRAINING EXPENSE 140.00 101 64420 260 42417 ARROWHEAD MOUNTAIN SPRING WATER 19330 452.35 OFFICE EXPENSE 9.02 101 64200 110 OFFICE EXPENSE 104.39 101 64250 110 MISC. SUPPLIES 9.02 101 64420 120 MISC. SUPPLIES 9.02 101 64350 120 MISC. SUPPLIES 9.01 101 64150 120 MISC. SUPPLIES 270.80 201 65200 111 MISC. SUPPLIES 41 .09 526 69020 120 42418 AMERICAN SOCIETY OF CIVIL ENGINE 19821 205.00 DUES & SUBSCRIPTIONS 205 .00 101 66100 240 42419 PENINSULA CORRIDOR JOINT 20060 4,388.00 RENTS & LEASES 2, 194.00 526 69020 180 RENTS & LEASES 2, 194.00 527 66520 180 42420 PBS&J 20526 4,927.50 PROFESSIONAL & SPECIALIZED S 4,927.50 530 65400 210 42421 PACIFIC COAST TRANE SERVICE 20818 800.00 PROFESSIONAL & SPECIALIZED S 800.00 619 64460 210 42422 SPARTAN TOOL LLC 21329 993.26 MISC. SUPPLIES 993.26 527 66520 120 42423 CDW GOVERNMENT, INC. 21482 653.31 OFFICE EXPENSE 90.87 101 64420 110 MISCELLANEOUS 50.50 101 68020 192 2200 OFFICE EXPENSE 61 .38 201 65200 110 OFFICE EXPENSE 450.56 621 64450 110 42424 PHYSIO-CONTROL INC 21699 1 , 197.48 SUPPLIES 1 , 197.48 201 65200 112 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 10/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42405 CHIEF DON DORNELL 11568 210.54 MISC. SUPPLIES 6.25 201 65200 120 SMALL TOOLS 12.32 201 65200 130 MISCELLANEOUS 32.00 201 65200 144 TRAVEL & MEETINGS 60.00 201 65200 250 MISCELLANEOUS 99.97 731 22554 42406 THE ADAM-HILL COMPANY 11571 26.17 FIRE APPARATUS MAINT. 26.17 625 65213 203 42407 BURLINGAME POLICE DEPT 13720 775.13 OFFICE EXPENSE 33.76 101 65100 110 COMMUNICATIONS 200.00 101 65100 160 GAS, OIL & GREASE 121.80 101 65100 201 TRAINING EXPENSE 419.57 101 65100 260 42408 ADAMSON POLICE PRODUCTS 14414 1,384.42 UNIFORMS AND EQUIPMENT 705.16 101 65100 140 UNIFORMS AND EQUIPMENT 679.26 737 65120 140 42409 ALL CITY MANAGEMENT 15595 3,561.48 CONTRACTUAL SERVICES 3,561.48 101 65100 220 42410 DAILY JOURNAL CORP. 15626 89.86 PUBLICATIONS & ADVERTISING 89.86 101 64200 150 42411 SECRETARY OF STATE 16770 40.00 MISC. SUPPLIES 40.00 101 64150 120 42412 PIONEER ATHLETICS 17547 340.10 BLDG. & GROUNDS MAINT. 340.10 101 68020 190 2200 42413 RICOH AMERICAS 18555 1,186.79 CITY HALL MAINTENANCE 1,186.79 621 64450 200 42414 ELIZABETH FLOOD 18693 24.38 CONTRACTUAL SERVICES 24.38 101 68010 220 1643 i CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 10/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 42393 D&M TOWING INC 02029 50.00 EQUIPMENT MAINT. 50.00 620 66700 200 42394 VEOLIA WATER 02110 227,731.00 CONTRACTUAL SERVICES 227,731.00 527 66530 220 42395 EWING IRRIGATION PRODUCTS 02157 173.33 MISCELLANEOUS 173.33 101 68020 192 2200 42396 FEDEX 02160 26.52 EQUIPMENT MAINT. 26.52 101 65100 200 42397 W.W. GRAINGER, INC. 02248 624.26 MISC. SUPPLIES 19.17 526 69020 120 SMALL TOOLS 41.36 526 69020 130 MISC. SUPPLIES 371.02 619 64460 120 5120 MISC. SUPPLIES 222.87 619 64460 120 5130 MISC. SUPPLIES -113.53 619 64460 120 5110 PROFESSIONAL & SPECIALIZED S 83.37 619 64460 210 42398 P. G. & E. 03054 71,540.82 GAS & ELECTRIC 18,979.13 101 66100 170 UTILITY EXPENSE 52,561.69 896 20280 42399 WEST GROUP PAYMENT CTR. 03964 788.96 PROFESSIONAL & SPECIALIZED S 788.96 101 64350 210 42400 MUFFIE CALBREATH 09125 990.00 CONTRACTUAL SERVICES 990.00 101 68010 220 1891 42401 CITY OF MILLBRAE 09234 4,250.22 PROFESSIONAL & SPECIALIZED S 4,250.22 101 64350 210 42402 ABAG - LIABILITY 09518 4,803.31 CLAIMS PAYMENTS 4,803.31 618 64520 601 42403 INTERSTATE TRAFFIC 09790 1,124.03 TRAFFIC CONTROL MATERIALS 1,095.35 101 66210 222 TRAINING EXPENSE 28.68 101 68020 260 2300 42404 MEYERS, NAVE, RIBACK, SILVER 11101 1,323.77 PROFESSIONAL & SPECIALIZED S 1,323.77 101 64350 210 CITY OF BURLINGAME 09-24-2009 W A R R A N T R E G I S T E R PAGE 15 FUND RECAP 09-10 NAME FUND AMOUNT GENERAL FUND 101 80,971.66 PAYROLL REVOLVING FUND 130 3,696.80 CENTRAL COUNTY FIRE 201 10,400.06 CAPITAL IMPROVEMENTS FUND 320 594,517.39 SEWER CAPITAL PROJECT FUND 327 71,282.73 WATER FUND 526 357,369.34 SEWER FUND 527 39,920.68 SOLID WASTE FUND 528 5,894.90 PARKING ENTERPRISE FUND 530 11,434.44 BUILDING ENTERPRISE FUND 531 9,750.00 SELF INSURANCE FUND 618 11,168.00 FACILITIES SERVICES FUND 619 15,277.24 EQUIPMENT SERVICES FUND 620 7,311.99 INFORMATION SERVICES FUND 621 46,520.43 FIRE MECHANIC SERVICES FUND 625 3,418.60 OTHER LOCAL GRANTS/DONATIONS 730 670.43 TRUST AND AGENCY FUND 731 198,669.93 BURLINGAME TRAIN SHUTTLE PROGRAM 736 10,375.71 PUBLIC TV ACCESS FUND 738 2,625.00 UTILITY REVOLVING FUND 896 9,217.42 TOTAL FOR APPROVAL $1,490,492.75 ��> vo 1D to-,U {Aom> VOID illy HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 15 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 42208 THROUGH C1105 INCLUSIVE,TOTALING IN THE AMOUNT OF $1,490,492.75, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE t CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 14 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks C1099 PRUDENTIAL OVERALL SUPPLY 19027 236.40 FIRE APPARATUS MAINT. 236.40 625 65213 203 C1100 BURTON'S FIRE, INC. 19366 100.92 FIRE APPARATUS MAINT. 100.92 201 65200 203 C1101 AMERICA PRINTING 19430 1,023.89 EQUIPMENT MAINT. 1,023.89 620 66700 200 C1102 AFFINITEL COMMUNICATIONS 20246 6,493.19 COMMUNICATIONS 6,493.19 621 64450 160 C1103 DAPPER TIRE CO., INC. 20464 587.84 SUPPLIES 587.84 620 15000 C1104 R&B COMPANY 22178 3,868.49 MISC. SUPPLIES 3,127.15 526 69020 120 MISC. SUPPLIES 741.34 527 66520 120 C1105 TES 25256 903.68 SUPPLIES 903.68 620 15000 TOTAL $1,490,492.75 CITY OF BURLINGAME WARRANT R E G I ST ER PAGE 13 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT 8*1 Denotes Hand Written Checks 42381 ALEJANDRO LAZARD 29890 300.00 MISCELLANEOUS 300.00 101 22593 42382 YVETTE MACDONALD 29891 100.00 MISCELLANEOUS 100.00 101 22593 42383 FAITH RAMIL 29892 300.00 MISCELLANEOUS 300.00 101 22593 42384 RAMOS OIL COMPANY 29893 25,460.66 GAS, OIL&GREASE 25,460.66 101 65100 201 42385 JANEAH OGLE 29894 110.00 MISCELLANEOUS 110.00 101 36330 000 1762 42386 LISA JAFFE 29895 85.00 MISCELLANEOUS 85.00 101 36330 000 1644 42387 PATRICIA GOTELLI 29896 59.00 MISCELLANEOUS 59.00 101 36330 000 1643 42388 AIMEE GRAHAM 29897 75.00 MISCELLANEOUS 75.00 101 36330 000 1643 42389 SHANNON GRASSIS 29898 75.00 MISCELLANEOUS 75.00 101 36330 000 1643 42390 BERNADINE WANG 29899 176.00 MISCELLANEOUS 176.00 101 36330 000 1643 42391 ANNE GOYETTE 29900 50.00 MISCELLANEOUS 50.00 101 36310 42392 LAURA MEDANICH 29901 50.00 MISCELLANEOUS 50.00 101 36310 C1096 WINGFOOT COMMERCIAL TIRE SYSTEMS 11316 2,673.82 FIRE APPARATUS MAINT. 2,673.82 625 65213 203 C1097 VALLEY OIL CO. 15764 2,559.61 SUPPLIES 2,559.61 620 15000 C1098 ACCESS UNIFORMS&EMBROIDERY 18990 1,371.98 UNIFORMS AND EQUIPMENT 1,371.98 526 69020 140 - C \ CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 12 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 42365 MELISSA PATRICK 29874 44.00 MISCELLANEOUS 44.00 101 36330 000 1890 42366 BOBBI MANISCALCO 29875 50.00 MISCELLANEOUS 50.00 101 22593 42367 CYNTHIA CORNELL 29876 50.00 MISCELLANEOUS 50.00 101 22593 42368 DAVID MASSOLO 29877 75.00 MISCELLANEOUS 75.00 101 22593 42369 MICHELLE KOSKELLA 29878 50.00 MISCELLANEOUS 50.00 101 22593 42370 VICTORIA KRIMER 29879 75.00 MISCELLANEOUS 75.00 101 22593 42371 LISA TANDOC 29880 50.00 MISCELLANEOUS 50.00 101 22593 42372 CARMEN BROWN 29881 75.00 MISCELLANEOUS 75.00 101 22593 42373 KAREN DEROSSETT 29882 50.00 MISCELLANEOUS 50.00 101 22593 42374 NELLY GUILA 29883 75.00 MISCELLANEOUS 75.00 101 22593 42375 LEONARD RAMIREZ JR 29884 475 .00 MISCELLANEOUS 375.00 101 22593 MISCELLANEOUS 100.00 101 36330 000 1216 42376 ROBERT HARRIGAN 29885 75 .00 MISCELLANEOUS 75.00 101 22593 42377 BELEN M DUYGU 29886 50.00 MISCELLANEOUS 50.00 101 22593 42378 SARAH MORAN 29887 50.00 MISCELLANEOUS 50.00 101 22593 42379 MERIJN TE BOOIJ 29888 50.00 MISCELLANEOUS 50.00 101 22593 42380 KIM CILIA 29889 75.00 MISCELLANEOUS 75.00 101 22593 CITY OF BURLINGAME WARRANT REG I ST ER PAGE 11 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42349 ANNE HINKLE 29858 154.00 MISCELLANEOUS 154.00 101 36330 000 1644 42350 ANDREA SPINDLER 29859 183.00 MISCELLANEOUS 183.00 101 36330 000 1644 42351 ANA C. TESONE 29860 88.00 MISCELLANEOUS 88.00 101 36330 000 1643 42352 ROBERT LIM 29861 120.00 MISCELLANEOUS 120.00 101 36330 000 1645 42353 KANAKO RYU 29862 120.00 MISCELLANEOUS 120.00 101 36330 000 1645 42354 ANDREW DONNER 29863 85.00 MISCELLANEOUS 85.00 101 36330 000 1642 42355 MICHELLE LEVER 29864 85.00 MISCELLANEOUS 85.00 101 36330 000 1642 42356 CHRISTINA CALLAHAN 29865 103.00 MISCELLANEOUS 103.00 101 36330 000 1331 42357 TONY CHOU 29866 116.00 MISCELLANEOUS 116.00 101 36330 000 1331 42358 AILEEN FISHER 29867 84.00 MISCELLANEOUS 84.00 101 36330 000 1641 42359 PHYLLIS HOLM 29868 108.00 MISCELLANEOUS 108.00 101 36330 000 1641 42360 PAM RIDLEHUBER 29869 84.00 MISCELLANEOUS 84.00 101 36330 000 1641 42361 BERYL SIROTIN 29870 110.00 MISCELLANEOUS 110.00 101 36330 000 1660 42362 PATTI POINDEXTER 29871 155.00 MISCELLANEOUS 155.00 101 36330 000 1660 42363 SOPHIA RASK 29872 106.00 MISCELLANEOUS 106.00 101 36330 000 1642 42364 JOYCE GHANAIM 29873 86.00 MISCELLANEOUS 86.00 101 36330 000 1781 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42333 GREG GILMORE 29842 93.00 MISCELLANEOUS 93.00 101 36330 000 1789 42334 ERIC VON ROGOV 29843 110.00 MISCELLANEOUS 110.00 101 36330 000 1789 42335 ANDRE MORIN 29844 94.00 MISCELLANEOUS 94.00 101 36330 000 1642 42336 ROSALYN YU 29845 80.00 MISCELLANEOUS 80.00 101 36330 000 1642 42337 LESLIE HUIE 29846 94.00 MISCELLANEOUS 94.00 101 36330 000 1642 42338 SUZANNE LEE 29847 80.00 MISCELLANEOUS 80.00 101 36330 000 1642 42339 GINGER PENN 29848 190.00 MISCELLANEOUS 190.00 101 36330 000 1331 42340 TRACY COYLE 29849 80.00 MISCELLANEOUS 80.00 101 36330 000 1642 42341 LEIGH LINGLE 29850 80.00 MISCELLANEOUS 80.00 101 36330 000 1642 42342 JENNIFER M. KANO 29851 125.00 MISCELLANEOUS 125.00 101 36330 000 1785 42343 CHRIS JACOBS 29852 125.00 MISCELLANEOUS 125 .00 101 36330 000 1785 42344 VICTORIA BROWN 29853 146.00 MISCELLANEOUS 146.00 101 36330 000 1643 42345 DELORES BOEHME 29854 73.00 MISCELLANEOUS 73.00 101 36330 000 1661 42346 LYNN MURDOCK 29855 93.00 MISCELLANEOUS 93.00 101 36330 000 1661 42347 JAMES ROESING 29856 125.00 MISCELLANEOUS 125.00 101 36330 000 1785 42348 ANDREA GEE 29857 154.00 MISCELLANEOUS 154.00 101 36330 000 1644 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 42318 BROWNELLS INC. 29796 709.93 MISCELLANEOUS -64.59 101 23611 POLICE--SUPPLIES 774.52 101 65100 126 42319 GALLAGHER&BURK INC 29809 592,902.39 MISCELLANEOUS -65,794.71 320 20005 CONTRACTUAL SERVICES 657,947.10 320 82360 220 MISCELLANEOUS 750.00 526 22502 42320 WEST-LITE SUPPLY COMPANY INC 29819 260.91 MISC. SUPPLIES. 260.91 619 64460 120 5120 42321 NAVID KNIGHT 29829 130.00 MISCELLANEOUS 130.00 101 36330 000 1890 42322 ANN MARIE MCGUIRE 29830 72.00 MISCELLANEOUS 72.00 101 36330 000 1660 42323 MEI KO 29831 120.00 MISCELLANEOUS 120.00 101 36330 000 1780 42324 TERESA PHAM 29832 786.00 MISCELLANEOUS 786.00 101 36330 000 1330 42325 HISPANOLA RESTAURANT 29833 48.35 MISCELLANEOUS 48.35 526 22502 42326 AMERICAN ASPHALT REPAIR 29835 720.00 MISCELLANEOUS 720.00 526 22502 42327 KATY LONERGAN 29836 368.00 MISCELLANEOUS 368.00 101 36330 000 1330 42328 MELISSA MCGUIRK 29837 154.00 MISCELLANEOUS 154.00 101 36330 000 1642 42329 JOY&DICK JEFFREY 29838 220.00 MISCELLANEOUS 220.00 101 36330 000 1660 42330 LAWRENCE& LOUISE GRAY 29839 220.00 MISCELLANEOUS 220.00 101 36330 000 1660 42331 KIM KOVISTA 29840 73.00 MISCELLANEOUS 73.00 101 36330 000 1642 42332 DAVID&MAGGIE WOOD 29841 73.00 MISCELLANEOUS 73.00 101 36330 000 1642 C � \ l CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42306 AT&T 29312 7,914.20 UTILITY EXPENSE 7,914.20 896 20281 42307 ANDY MASGA 29352 405.00 CONTRACTUAL SERVICES 405 .00 101 68010 220 1661 42308 RICOH AMERICAS CORPORATION 29354 881 . 14 CONTRACTUAL SERVICES 98.11 101 65150 220 CONTRACTUAL SERVICES 783.03 101 65100 220 42309 WHITE CAP CONSTRUCTION 29369 7.34 MISC. SUPPLIES 7.34 527 66520 120 42310 GIVE SOMETHING BACK 29412 180.94 OFFICE EXPENSE 180.94 101 68010 110 1101 42311 MALEA BONK 29448 50.00 MISCELLANEOUS 50.00 101 22593 42312 WEST GOVERNMENT SERVICES 29451 250.00 CONTRACTUAL SERVICES 250.00 101 65100 220 42313 PAM DONKIN 29486 5,600.00 CONTRACTUAL SERVICES 5,600.00 101 68010 220 1331 42314 JOHN GRIFFIN 29510 56.00 MISCELLANEOUS 56.00 130 20016 42315 EXPRESS SAFETY INC 29600 290.00 TRAINING EXPENSE 290.00 527 66520 260 42316 REDFLEX TRAFFIC SYSTEMS 29610 5,870.00 CONTRACTUAL SERVICES 5,870.00 101 65100 220 42317 NEIL 0. ANDERSON AND ASSOCIATES 29746 850.00 PROFESSIONAL & SPECIALIZED S 850.00 320 82360 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42293 GROENIGER & CO. 27811 11.85 MISC. SUPPLIES 11.85 527 66520 120 42294 CDPH-OCP 27933 195.00 TRAINING EXPENSE 195.00 526 69020 260 42295 GUS RUEB 28052 874.00 MISCELLANEOUS 874.00 130 20016 42296 ZEIGER ENGINEERS INC 28129 1,515.00 PROFESSIONAL & SPECIALIZED S 1,515.00 320 81870 210 42297 ALASTAIR WHITTAKER 28415 73.00 MISCELLANEOUS 73.00 101 36330 000 1642 42298 ROBERT BARISONE 28459 728.80 MISCELLANEOUS 728.80 130 20016 42299 METROPOLITAN PLANNING GROUP 28717 200.00 PROFESSIONAL & SPECIALIZED S 200.00 101 64400 210 42300 RETURN TO WORK SERVICES 28806 1,410.00 MISCELLANEOUS 1,410.00 618 64520 234 42301 MUNICIPAL AUDITING SERVICES 28938 6,278.35 MISCELLANEOUS 6,278.35 101 30710 42302 MIKE & JENNIFER BUCKLEY 29028 190.00 MISCELLANEOUS 190.00 101 36330 000 1331 42303 KELLY MULREADY 29074 80.00 MISCELLANEOUS 80.00 101 36330 000 1642 42304 SHELIA DRUSKIN 29137 80.00 MISCELLANEOUS 80.00 101 36330 000 1642 42305 PACIFIC MAINTENANCE COMPANY 29145 11,917.09 CONTRACTUAL SERVICES 1,372.08 619 64460 220 5120 CONTRACTUAL SERVICES 1,792.07 619 64460 220 5190 CONTRACTUAL SERVICES 450.02 619 64460 220 5210 CONTRACTUAL SERVICES 3,681.14 619 64460 220 5180 CONTRACTUAL SERVICES 267.02 619 64460 220 5121 CONTRACTUAL SERVICES 752.05 619 64460 220 5240 CONTRACTUAL SERVICES 380.02 619 64460 220 5170 CONTRACTUAL SERVICES 1,858.08 619 64460 220 5110 CONTRACTUAL SERVICES 135.01 619 64460 220 5230 CONTRACTUAL SERVICES 1,229.60 619 64460 220 5130 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42277 WELLS FARGO FINANCIAL LEASING 25820 154.63 RENTS & LEASES 154.63 526 69020 180 42278 PETER GARRISON 25869 75.00 MISCELLANEOUS 75.00 101 22593 42279 TONY BASQUES 25945 75.00 MISCELLANEOUS 75.00 101 22593 42280 VECTOR LABRATORIES 25947 75.00 MISCELLANEOUS 75.00 101 22593 42281 ROBERT SMITH 26060 125.00 MISCELLANEOUS 125.00 101 22593 42282 AMELIA CHICK 26158 93.00 MISCELLANEOUS 93.00 101 36330 000 1349 42283 MARC SYMKOWICK 26350 103.00 MISCELLANEOUS 103.00 130 20016 42284 R.A. METAL PRODUCTS, INC 26527 66.64 MISC. SUPPLIES 66.64 526 69020 120 42285 GLENN BENTLEY 26707 3,000.00 MISCELLANEOUS 3,000.00 531 22546 42286 PDSI 26853 3,968.00 CONTRACTUAL SERVICES 3,968.00 201 65200 220 42287 JOSEPH BUNNELL 27243 235.00 MISCELLANEOUS 235.00 130 20016 42288 INTERSTATE BATTERY SYSTEM OF SAN 27283 39.95 MISC. SUPPLIES 39.95 201 65200 111 42289 LOOMIS 27594 2,588.59 BANKING SERVICE FEES 500.00 101 64250 120 MISC. SUPPLIES 2,088.59 530 65400 120 42290 ALICIA ERDMAN 27646 50.00 MISCELLANEOUS 50.00 101 22593 42291 DARLENE RUTKOWSKI 27669 100.00 MISCELLANEOUS 100.00 101 22593 42292 AD BRAKES 27766 53.59 FIRE APPARATUS MAINT. 53.59 201 65200 203 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42262 NCRL 23936 300.00 MISC. SUPPLIES 300.00 101 68010 120 1781 42263 SOUTH SAN FRANCISCO TIRE SERVICE 23950 317.55 SUPPLIES 317.55 620 15000 42264 K.J. WOODS CONSTRUCTION INC 24058 59,088.73 MISCELLANEOUS -6,565.41 327 20005 CONTRACTUAL SERVICES 65,654.14 327 81800 220 42265 QUILL 24090 25.54 MISCELLANEOUS 25.54 101 67500 235 42266 CALIFORNIA WATER SERVICE COMPANY 24249 662.40 MISCELLANEOUS 662.40 526 69020 233 42267 LAUTZENHISER'S STATIONERY 24275 145.23 OFFICE EXPENSE 145.23 527 66520 110 42268 CODY BROCK INC. 24944 6,750.00 MISCELLANEOUS 6,750.00 531 22546 42269 A2Z BUSINESS SYSTEMS 25020 797.73 OFFICE EXPENSE 185.73 101 66210 110 CONTRACTUAL SERVICES 612.00 201 65200 220 42270 MADDAUS WATER MANAGEMENT 25098 16,000.00 PROFESSIONAL & SPECIALIZED S 16,000.00 526 69020 210 42271 OFFICE DEPOT 25224 231.98 OFFICE EXPENSE 231.98 201 65200 110 42272 PAUL O'NEILL 25300 1,563.00 MISCELLANEOUS 1,563.00 130 20016 42273 PERISSA CLARK 25408 93.00 MISCELLANEOUS 93.00 101 36330 000 1349 42274 BROOKE HILL 25497 73.00 MISCELLANEOUS 73.00 101 36330 000 1648 42275 DORI LOW 25570 75.00 MISCELLANEOUS 75.00 101 22593 42276 MARTIN DILLON 25774 137.00 MISCELLANEOUS 137.00 130 20016 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42251 SAN MATEO REGIONAL NETWORK, INC. 22759 435.00 UTILITY EXPENSE 435.00 896 20281 42252 ATHENS ADMINISTRATORS 22851 9,758.00 CLAIMS ADJUSTING SERVICES 9,758.00 618 64520 225 42253 ALLIED IRON CO. 22855 11.91 MISC. SUPPLIES 11.91 619 64460 120 42254 PENINSULA UNIFORM & EQUIPMENT 22899 158.40 UNIFORMS AND EQUIPMENT 158.40 101 65100 140 42255 TLC ADMINISTRATORS 23156 175.00 MISCELLANEOUS 175.00 101 64420 031 42256 OFFICE MAX 23306 631.95 OFFICE EXPENSE 295.46 101 68010 110 1101 OFFICE EXPENSE 43.22 101 64400 110 OFFICE EXPENSE 179.04 101 64250 110 OFFICE EXPENSE 73.89 201 65200 110 OFFICE EXPENSE 40.34 621 64450 110 42257 POWERPLAN 23335 3,196.39 EQUIPMENT MAINT. 3,196.39 101 66210 200 42258 CRESCO EQUIPMENT RENTALS 23470 236.11 MISC. SUPPLIES 80.30 101 66210 120 MISC. SUPPLIES 94.63 527 66520 120 MISC. SUPPLIES 61.18 619 64460 120 5130 42259 REFRIGERATION SUPPLIES DISTRIBUT 23639 186.84 MISC. SUPPLIES 186.84 619 64460 120 5130 42260 KEITH MARTIN 23788 158.66 MISC. SUPPLIES 22.22 526 69020 120 TRAVEL & MEETINGS 4.00 526 69020 250 TRAINING EXPENSE 45.92 526 69020 260 OFFICE EXPENSE 26.20 527 66520 110 MISC. SUPPLIES 2.61 527 66520 120 TRAVEL & MEETINGS 22.99 527 66520 250 MISC. SUPPLIES 16.90 619 64460 120 SMALL TOOLS 9.82 619 64460 130 TRAVEL & MEETINGS 8.00 619 64460 250 42261 DEPARTMENT OF JUSTICE 23905 760.00 MISCELLANEOUS 760.00 101 23620 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42236 GE CAPITAL 20216 498.54 PROFESSIONAL & SPECIALIZED S 32.25 101 68020 210 2100 CONTRACTUAL SERVICES 466.29 101 68010 220 1101 42237 NOLTE & ASSOCIATES, INC. 20376 12,194.00 PROFESSIONAL & SPECIALIZED S 12,194.00 327 81260 210 42238 FRANCOTYP-POSTALIA, INC. 20967 104.88 CONTRACTUAL SERVICES 104.88 101 65100 220 42239 LEE THOMPSON 21177 2,625.00 CONTRACTUAL SERVICES 2,625.00 738 64580 220 42240 CDW GOVERNMENT, INC. 21482 2,083.75 MISCELLANEOUS 463.20 101 67500 235 CITY HALL MAINTENANCE 1,620.55 621 64450 220 42241 HILLYARD/SAN FRANCISCO 21658 768.54 MISC. SUPPLIES 768.54 101 68020 120 2200 42242 ENFORCEMENT TECHNOLOGY, INC. 21749 2,430.00 CONTRACTUAL SERVICES 2,430.00 530 65400 220 42243 REED EQUIPMENT CO 21980 137.67 EQUIPMENT MAINT. 137.67 101 68020 200 2200 42244 IEDA 21981 3,046.28 PROFESSIONAL & SPECIALIZED S 3,046.28 101 64420 210 42245 EXPRESS PLUMBING 22092 35,189.97 CONTRACTUAL SERVICES 35,189.97 527 66520 220 42246 TOWNE FORD SALES, INC. 22146 92.02 SUPPLIES 92.02 620 15000 42247 JULIANA FUERBRINGER 22232 50.00 MISCELLANEOUS 50.00 101 36310 42248 TECHNOLOGY,ENGINEERING & CONSTRU 22435 380.00 PROFESSIONAL & SPECIALIZED S 380.00 620 66700 210 42249 PARKING COMPANY OF AMERICA 22500 8,390.24 CONTRACTUAL SERVICES 8,390.24 736 64572 220 42250 BURLINGAME GOLF CENTER 22582 1,049.72 GAS & ELECTRIC 1,049.72 101 68010 170 1286 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 42222 AMERON C/O SIERRAWEST 13880 7,518.13 MISC. SUPPLIES 5,236.55 101 66100 120 MISC. SUPPLIES 2,281.58 619 64460 120 42223 PENINSULA SPORTS OFFICIALS 15711 2,080.00 CONTRACTUAL SERVICES 2,080.00 101 68010 220 1787 42224 MUNICIPAL MAINTENANCE 16629 179.39 SUPPLIES 179.39 620 15000 42225 HI-TECH EMERGENCY VEHICLE 17546 508.38 FIRE APPARATUS MAINT. 508.38 625 65213 203 42226 PIONEER RANDUSTRIAL 17547 1,718.10 BLDG. & GROUNDS MAINT. 859.05 101 68010 190 1787 BLDG. & GROUNDS MAINT. 859.05 101 68020 190 2200 42227 LEE & ASSOCIATES 17568 4,500.00 TRAINING EXPENSE 4,500.00 201 65200 260 42228 PENINSULA PUMP & 18450 3,388.52 PUMP EQUIPMENT REPAIR 3,388.52 527 66520 230 42229 KLEINFELDER, INC 18684 5,894.90 PROFESSIONAL & SPECIALIZED S 5,894.90 528 66600 210 42230 BAY ALARM 18854 95.00 PROFESSIONAL & SPECIALIZED S 95.00 619 64460 210 5130 42231 PRIORITY 1 19239 1,268.01 CAPITAL EQUIPMENT 1,268.01 620 66700 800 42232 ARROWHEAD MOUNTAIN SPRING WATER 19330 409.56 MISC. SUPPLIES 252.25 201 65200 111 OFFICE EXPENSE 157.31 621 64450 110 42233 KELLY NISSEN 19481 80.00 MISCELLANEOUS 80.00 101 36330 000 1642 42234 CLEARLITE TROPHIES 19679 170.43 MISCELLANEOUS 170.43 730 39561 42235 PENINSULA CORRIDOR JOINT 20060 1,985.47 CONTRACTUAL SERVICES 1,985.47 736 64570 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 09/24/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks - 42208 ALAN STEEL&SUPPLY CO. 01059 369.27 BLDG. &GROUNDS MAINT. 369.27 101 68020 190 2200 42209 BURLINGAME GLASS COMPANY 01533 95.05 MISC. SUPPLIES 95.05 619 64460 120 5180 42210 CITY OF REDWOOD CITY 01862 38,209.04 COMMUNICATIONS 300.00 621 64450 160 CITY HALL MAINTENANCE 37,909.04 621 64450 220 42211 WATER/FINANCE PETTY CASH 02184 868.22 MISCELLANEOUS 868.22 896 20282 42212 W.W. GRAINGER, INC. 02248 332.96 MISC. SUPPLIES 190.70 619 64460 120 5110 MISC. SUPPLIES 61.09 619 64460 120 5130 SMALL TOOLS 81.17 619 64460 130 42213 SAN FRANCISCO WATER DEPT. 03353 334,201.05 WATER PURCHASES 334,201.05 526 69020 171 42214 INFORMATION SERVICES DEPT. 03378 2,201.50 CONTRACTUAL SERVICES 2,201.50 101 65150 220 42215 SAN MATEO COUNTY CONVENTION & 03431 198,669.93 MISCELLANEOUS 198,669.93 731 22587 42216 SAFETY KLEEN CORP. 09168 352.22 RENTS&LEASES 352.22 101 68020 180 2200 42217 POM INC. 09248 6,915.85 EQUIPMENT MAINT. 6,915.85 530 65400 200 42218 LIFE ASSIST 09392 76.48 SUPPLIES 76.48 201 65200 112 42219 CRAIG W. REED 09881 514.50 CONTRACTUAL SERVICES 514.50 101 68010 220 1787 42220 DARYL D JONES INC 10101 491.00 CONTRACTUAL SERVICES 491.00 201 65200 220 42221 BURLINGAME POLICE DEPT 13720 1,264.59 OFFICE EXPENSE 225.00 101 65100 110 COMMUNICATIONS 80.00 101 65100 160 EQUIPMENT MAINT. 179.72 101 65100 200 TRAINING EXPENSE 279.87 101 65100 260 MISC. SUPPLIES 500.00 730 69530 120 � C C CITY OF BURLINGAME 09-18-2009 W A R R A N T R E G I S T E R PAGE 11 FUND RECAP - 09-10 NAME FUND AMOUNT GENERAL FUND 101 67,585.84 PAYROLL REVOLVING FUND 130 575.00 CENTRAL COUNTY FIRE 201 3,821 .18 CAPITAL IMPROVEMENTS FUND 320 20,404.21 WATER CAPITAL PROJECT FUND 326 1301667.50 SEWER CAPITAL PROJECT FUND 327 20,048. 10 WATER FUND 526 6, 184.41 SEWER FUND 527 32,205.79 SOLID WASTE FUND 528 25.05 PARKING ENTERPRISE FUND 530 132.40 BUILDING ENTERPRISE FUND 531 9,908.22 FACILITIES SERVICES FUND 619 10,579.30 EQUIPMENT SERVICES FUND 620 2,473.80 INFORMATION SERVICES FUND 621 201 .61 FIRE MECHANIC SERVICES FUND 625 456.81 OTHER LOCAL GRANTS/DONATIONS 730 618.72 TRUST AND AGENCY FUND 731 71438.18 PUBLIC TV ACCESS FUND 738 1 ,950.00 UTILITY REVOLVING FUND 896 221 .38 DEBT SERVICE FUND 930 2, 166.80 TOTAL FOR APPROVAL $317,664.30 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 11 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 42110 THROUGH C1095 INCLUSIVE,TOTALING IN THE AMOUNT OF $317,664.30, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./. . . FINANCE DIRECTOR DATE APPROVED FOR PAYMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . ./. . ./. . . COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 09/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks C1088 PRUDENTIAL OVERALL SUPPLY 19027 1,071.87 UNIFORMS AND EQUIPMENT 180.29 101 66210 140 UNIFORMS AND EQUIPMENT 258.45 526 69020 140 UNIFORMS AND EQUIPMENT 180.28 527 66520 140 UNIFORMS AND EQUIPMENT 25.05 528 66600 140 UNIFORMS AND EQUIPMENT 127.36 619 64460 140 UNIFORMS AND EQUIPMENT 221.64 620 66700 140 FIRE APPARATUS MAINT. 78.80 625 65213 203 C1089 BURTON'S FIRE, INC. 19366 139.74 FIRE APPARATUS MAINT. 139.74 201 65200 203 C1090 CDW GOVERNMENT, INC. 21482 463.20 MISCELLANEOUS 463.20 101 67500 235 C1091 DU-ALL SAFETY 21613 1,200.00 TRAINING EXPENSE 1,200.00 101 66210 260 C1092 R&B COMPANY 22178 1,086.13 MISC. SUPPLIES 1,086.13 526 69020 120 C1093 GALE 23127 658.27 LIBRARY--BOOKS AND MAPS 658.27 101 67500 129 C1094 DEWEY SERVICES, INC. 23902 430.00 CONTRACTUAL SERVICES 55.00 619 64460 220 5170 CONTRACTUAL SERVICES 70.00 619 64460 220 5110 CONTRACTUAL SERVICES 55.00 619 64460 220 5160 CONTRACTUAL SERVICES 70.00 619 64460 220 5180 CONTRACTUAL SERVICES 55.00 619 64460 220 5150 CONTRACTUAL SERVICES 70.00 619 64460 220 5120 CONTRACTUAL SERVICES 55.00 619 64460 220 5130 C1095 GRANICUS, INC 28105 1,950.00 CONTRACTUAL SERVICES 1,950.00 738 64580 220 TOTAL $317,664.30 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 09/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42198 WEST-LITE SUPPLY COMPANY INC 29819 1,544.64 MISC. SUPPLIES 1,288.05 619 64460 120 MISC. SUPPLIES 256.59 619 64460 120 5120 42199 JOHN THOMAS 29820 1,250.00 MISCELLANEOUS 450.00 101 36630 MISCELLANEOUS 800.00 101 22525 42200 BRENT DUBOIS 29821 1,800.00 MISCELLANEOUS 1,800.00 731 22554 42201 STEPHANIE WINTCH 29822 300.00 MISCELLANEOUS 300.00 731 22554 42202 LYNDA KNIGHT 29823 300.00 MISCELLANEOUS 300.00 731 22554 42203 JAMES ANDERSON 29824 300.00 MISCELLANEOUS 300.00 731 22554 42204 RANDALL KELLY 29825 1,500.00 MISCELLANEOUS 1,500.00 731 22554 42205 DAVID KADAN 29826 300.00 MISCELLANEOUS 300.00 731 22554 42206 21ST CENTURY HOME IMPROVEMENT 29827 350.00 MISCELLANEOUS 350.00 526 36730 42207 GLORIA CHOMA 29828 50.00 MISCELLANEOUS 50.00 101 36310 C1085 WITMER-TYSON IMPORTS, INC. 03788 400.00 CONTRACTUAL SERVICES 400.00 101 65100 220 C1086 VALLEY OIL CO. 15764 1,125.39 GAS, OIL & GREASE 1,125.39 201 65200 201 C1087 COLORPRINT 17497 845.05 MISC. SUPPLIES 422.53 101 66210 120 MISC. SUPPLIES 422.52 527 66520 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 09/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42183 BAKER&TAYLOR 28019 425.46 LIBRARY CATALOGING EXPENSE 97.20 101 67500 124 LIBRARY--BOOKS AND MAPS 328.26 101 67500 129 42184 AT&T MOBILITY 28132 198.18 MISCELLANEOUS 198.18 731 22554 42185 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 210.28 MISC. SUPPLIES 30.55 619 64460 120 5120 MISC. SUPPLIES 128.92 619 64460 120 5150 MISC. SUPPLIES 50.81 619 64460 120 5250 42186 MIKE KERWIN 28232 3,000.00 MISCELLANEOUS 3,000.00 531 22546 42187 JOSH ELLINGTON 29282 2,250.00 MISCELLANEOUS 2,250.00 731 22554 42188 DAVID KAMLAN 29283 300.00 MISCELLANEOUS 300.00 731 22554 42189 J EDWARDS AND ASSOCIATES 29370 4,969.00 MISCELLANEOUS 4,969.00 531 22546 42190 BAKER AND TAYLOR 29393 3,932.54 LIBRARY CATALOGING EXPENSE 143.97 101 67500 124 LIBRARY--BOOKS AND MAPS 3,788.57 101 67500 129 42191 RIKKY ROBERTS 29581 1,875.00 MISCELLANEOUS 1,875.00 531 22546 42192 COMCAST 29686 8.28 MISC. SUPPLIES 8.28 526 69020 120 42193 STEVEN SAUNDERS 29735 2,349.82 MISCELLANEOUS 2,349.82 526 36730 42194 BURLINGAME HARDWARE 29777 300.68 MISC. SUPPLIES 300.68 526 69020 120 42195 SPECIALIZED LAUNDRY SERVICE 29805 70.00 CONTRACTUAL SERVICES 70.00 201 65200 220 42196 AMFAX 29817 615.00 CONTRACTUAL SERVICES 615.00 101 65100 220 42197 IHI ENVIRONMENTAL 29818 643.47 TRAINING EXPENSE 643.47 526 69020 260 CE EXPENSE 17.50 619 64460 TRAINING EXPENSE 12.00 619 64460 260 EQUIPMENT MAINT. 244.84 620 66700 200 ' PROFESSIONAL & SPECIALIZED S 169.00 620 66700 210 MISC. SUPPLIES 12.93 730 69533 120 MISC. SUPPLIES 605.79 730 69583 120 LIBRARY EXPENSES 190.00 731 22531 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 09/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42182 U.S. BANK CORPORATE PAYMENT SYST 27931 21 ,280.11 OFFICE EXPENSE 161 .68 101 64420 110 OFFICE EXPENSE 247.08 101 67500 110 OFFICE EXPENSE 177.79 101 65100 110 OFFICE EXPENSE 40.41 101 68010 110 1101 MISC. SUPPLIES 123.87 101 68010 120 1787 MISC. SUPPLIES 30.85 101 68010 120 1370 MISC. SUPPLIES 68.68 101 68010 120 1890 MISC. SUPPLIES 7.89 101 68010 120 1520 MISC. SUPPLIES 20. 18 101 68010 120 1114 MISC. SUPPLIES 734.47 101 64150 120 MISC. SUPPLIES 26.53 101 68010 120 1893 MISC. SUPPLIES 129.85 101 68020 120 2200 MISC. SUPPLIES 1 ,301 .35 101 67500 120 MISC. SUPPLIES 188.67 101 68010 120 1785 MISC. SUPPLIES 26.28 101 68010 120 1101 MISC. SUPPLIES 833.04 101 64420 120 MISC. SUPPLIES 18.78 101 68010 120 1370 MISC. SUPPLIES 259.84 101 65100 120 MISC. SUPPLIES 90.85 101 68010 120 1330 MISC. SUPPLIES 893.21 101 68010 120 1521 MISC. SUPPLIES 244.31 101 68010 120 1422 MISC. SUPPLIES 364.00 101 68010 120 1891 MISC. SUPPLIES 140.01 101 68010 120 1370 MISC. SUPPLIES 24.67 101 68010 120 1893 MISC. SUPPLIES 314.80 101 68010 120 1370 MISC. SUPPLIES 44. 10 101 67500 120 LIBRARY--BOOKS AND MAPS 31 .30 101 67500 129 SMALL TOOLS 682.40 101 68020 130 2200 SMALL TOOLS 272.29 101 68020 130 2100 BLDG. & GROUNDS MAINT. 101 . 11 101 67500 190 EQUIPMENT MAINT. 257.93 101 68020 200 2200 PROFESSIONAL & SPECIALIZED S 101 .33 101 68010 210 1101 CONTRACTUAL SERVICES 5,761 .60 101 68010 220 1370 CONTRACTUAL SERVICES 598.75 101 68010 220 1212 CONTRACTUAL SERVICES 1 ,204.75 101 68010 220 1370 CONTRACTUAL SERVICES 17. 15 101 68010 220 1646 CONTRACTUAL SERVICES -50.00 101 68010 220 1370 MISCELLANEOUS 209.44 101 67500 235 TRAVEL & MEETINGS 500.00 101 64350 250 TRAVEL & MEETINGS 275.00 101 64250 250 TRAVEL & MEETINGS 40.00 101 69537 250 TRAVEL & MEETINGS 315.00 101 66100 250 TRAINING EXPENSE 1 , 163.20 101 65100 260 TRAVEL & MEETINGS 33.88 320 78510 250 OFFICE EXPENSE 141 . 15 526 69020 110 MISC. SUPPLIES 41 .94 526 69020 120 TRAVEL & MEETINGS 302.40 526 69020 250 OFFICE EXPENSE 92.84 527 66520 110 DUES & SUBSCRIPTIONS 264.00 527 66520 240 TRAVEL & MEETINGS 1 ,025 .00 527 66520 250 r OFFICE EXPENSE 132.40 530 65400 110 r CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 09/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42175 BAKER AND TAYLOR 27484 575.36 LIBRARY CATALOGING EXPENSE 107.20 101 67500 124 LIBRARY--BOOKS AND MAPS 468.16 101 67500 129 42176 AT&T MOBILITY 27559 120.00 COMMUNICATIONS 120.00 101 67500 160 42177 FRANCOTYP-POSTALIA, INC. 27587 85.05 OFFICE EXPENSE 85.05 101 67500 110 42178 EPC CONSULTANTS 27676 625.50 PROFESSIONAL & SPECIALIZED S 625.50 327 81800 210 42179 AT&T MOBILITY 27715 64.22 COMMUNICATIONS 64.22 531 65300 160 42180 AT&T MOBILITY 27725 222.64 COMMUNICATIONS 222.64 201 65200 160 42181 AT&T MOBILITY 27763 115.61 COMMUNICATIONS 115.61 201 65200 160 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 09/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42161 USPS-HASLER 26134 5,000.00 MISCELLANEOUS 5,000.00 101 15500 42162 BAKER AND TAYLOR BOOKS 26270 452.59 LIBRARY CATALOGING EXPENSE 119.16 101 67500 124 LIBRARY--BOOKS AND MAPS 333.43 101 67500 129 42163 BAKER AND TAYLOR BOOKS 26271 25.04 LIBRARY CATALOGING EXPENSE 6.30 101 67500 124 LIBRARY--RECORDS AND CASSETT 18.74 101 67500 125 42164 BAKER AND TAYLOR ENTERTAINMENT 26274 202.45 LIBRARY CATALOGING EXPENSE 38.40 101 67500 124 LIBRARY--RECORDS AND CASSETT 164.05 101 67500 125 42165 BAKER AND TAYLOR BOOKS 26276 3,213.67 LIBRARY CATALOGING EXPENSE 792.40 101 67500 124 LIBRARY--BOOKS AND MAPS 2,421.27 101 67500 129 42166 BAKER AND TAYLOR BOOKS 26375 1,021.75 LIBRARY CATALOGING EXPENSE 180.31 101 67500 124 LIBRARY--BOOKS AND MAPS 841.44 101 67500 129 42167 VIKKI GARRETT 26409 575.00 EMPLOYEE BENEFITS 575.00 130 20060 42168 BAKER AND TAYLOR 26530 2,103.32 LIBRARY CATALOGING EXPENSE 408.45 101 67500 124 LIBRARY--BOOKS AND MAPS 1,694.87 101 67500 129 42169 CALIFORNIA SUPPLY NORTH, INC. 26716 4.78 BLDG. & GROUNDS MAINT. 4.78 101 67500 190 42170 THOMAS REX HARDY AIA 26740 8,745.54 DEPOSIT REFUND 8,745.54 101 22590 42171 AMERICAN MESSAGING 26822 73.51 COMMUNICATIONS 73.51 526 69020 160 42172 SKYLINE BUSINESS PRODUCTS 26825 216.61 OFFICE EXPENSE 88.58 101 66210 110 OFFICE EXPENSE 128.03 526 69020 110 42173 PUTNAM CHEVROLET CADILLAC HUMMER 27245 52.29 SUPPLIES 52.29 620 15000 42174 PRECISE PRODUCTIONS 27443 225.00 CONTRACTUAL SERVICES 225.00 101 68010 220 1422 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 09/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 42146 INDUSTRIAL PLUMBING SUPPLY 23857 62.17 SMALL TOOLS 62.17 619 64460 130 42147 PENINSULA LIBRARY SYSTEM 23983 40.50 CONTRACTUAL SERVICES 40.50 101 67500 220 42148 WINZLER & KELLY CONSULTING ENGIN 23992 20,370.33 PROFESSIONAL & SPECIALIZED S 20,370.33 320 80520 210 42149 QUILL 24090 61.88 OFFICE EXPENSE 61.88 101 67500 110 42150 CHRISTINE REED 24153 750.00 TRAINING EXPENSE 750.00 201 65200 260 42151 METCALF & EDDY INC 24445 53,941.29 CONTRACTUAL SERVICES 53,941.29 326 80910 220 42152 KENNEDY/JENKS CONSULTANTS 24570 4,998.50 PROFESSIONAL & SPECIALIZED S 4,998.50 326 82040 210 42153 R.F. MACDONALD CO. 24580 6,997.00 PROFESSIONAL & SPECIALIZED S 6,997.00 619 64460 210 5110 42154 UNIQUE MANAGEMENT SERVICES, INC. 24602 196.90 MISCELLANEOUS 196.90 101 36320 42155 LANGUAGE LINE SERVICES 24815 99.40 CONTRACTUAL SERVICES 9.40 101 65150 220 CONTRACTUAL SERVICES 90.00 201 65200 220 42156 NEOPOST 24987 201.61 OFFICE EXPENSE 201.61 621 64450 110 42157 A2Z BUSINESS SYSTEMS 25020 421.08 CONTRACTUAL SERVICES 421.08 201 65200 220 42158 RANDOM HOUSE INC 25199 41.95 LIBRARY--BOOKS AND MAPS 41.95 101 67500 129 42159 BAKER AND TAYLOR ENTERTAINMENT 25575 392.79 LIBRARY--RECORDS AND CASSETT 392.79 101 67500 125 42160 ROBERT GILSON 25616 1,250.00 MISCELLANEOUS 450.00 101 36630 MISCELLANEOUS 800.00 101 22525 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 09/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42134 BAY ALARM 18854 265.00 PROFESSIONAL & SPECIALIZED S 170.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 95.00 619 64460 210 5180 42135 IMPACT PAPER & INK 20896 76.48 OFFICE EXPENSE 76.48 101 67500 110 42136 DECATUR ELECTRONICS 22346 247.35 MISC. SUPPLIES 247.35 526 69020 120 42137 TECHNOLOGY,ENGINEERING & CONSTRU 22435 200.00 GAS, OIL & GREASE 200.00 101 65100 201 42138 TURF STAR 22682 94.88 EQUIPMENT MAINT. 94.88 101 68020 200 2200 42139 OFFICE MAX 23306 385.75 OFFICE EXPENSE 3.23 101 64400 110 OFFICE EXPENSE 95.76 101 67500 110 OFFICE EXPENSE 192.44 101 64400 110 MISC. SUPPLIES 94.32 101 67500 120 42140 WILCO SUPPLY 23333 276.00 MISC. SUPPLIES 276.00 619 64460 120 5170 42141 DATASAFE 23410 1,634.35 OFFICE EXPENSE 39.95 101 64420 110 OFFICE EXPENSE 471.23 101 66100 110 OFFICE EXPENSE 27.28 101 64150 110 OFFICE EXPENSE 83.28 101 64200 110 OFFICE EXPENSE 98.27 101 64420 110 BANKING SERVICE FEES 513.33 101 64250 120 MISC. SUPPLIES 352.34 101 64350 120 MISC. SUPPLIES 48.67 101 64400 120 42142 ERLER AND KALINOWSKI,INC. 23531 71,727.71 PROFESSIONAL & SPECIALIZED S 71,727.71 326 82430 210 42143 BANK OF NEW YORK 23553 2,166.80 BANK TRUSTEE SERVICES 2,166.80 930 66850 763 42144 REFRIGERATION SUPPLIES DISTRIBUT 23639 19.98 MISC. SUPPLIES 19.98 619 64460 120 5150 42145 BKF ENGINEERS 23641 19,422.60 PROFESSIONAL & SPECIALIZED S 19,422.60 327 81800 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 09/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42121 P. G. & E. 03054 80.73 GAS & ELECTRIC 0.96 101 66100 170 GAS & ELECTRIC 69.54 101 65100 170 GAS & ELECTRIC 10.23 527 66520 170 42122 AT&T 03080 278.74 COMMUNICATIONS 57.36 101 65100 160 UTILITY EXPENSE 221.38 896 20281 42123 U S POSTAL SERVICE 03821 3,000.00 MISCELLANEOUS 3,000.00 101 64250 114 42124 OLE'S 09626 214.68 SUPPLIES 214.68 620 15000 42125 CAL-STEAM 10557 254.13 MISC. SUPPLIES 41.16 526 69020 120 MISC. SUPPLIES 87.41 619 64460 120 5110 MISC. SUPPLIES 119.99 619 64460 120 5160 FIRE APPARATUS MAINT. 5.57 625 65213 203 42126 ROMEO PACKING CO 11348 1,365.63 MISC. SUPPLIES 1,365.63 101 68020 120 2300 42127 RADIOSHACK CORPORATION 11749 121.22 MISC. SUPPLIES 87.37 526 69020 120 OFFICE EXPENSE 33.85 527 66520 110 42128 ALL CITY MANAGEMENT 15595 989.30 CONTRACTUAL SERVICES 989.30 101 65100 220 42129 MILLBRAE LOCK SHOP 15739 190.77 BLDG. & GROUNDS MAINT. 190.77 101 68020 190 2200 42130 RECORDED BOOKS, LLC 16052 123.16 LIBRARY--RECORDS AND CASSETT 123.16 101 67500 125 42131 HI-TECH EMERGENCY VEHICLE 17546 80.13 FIRE APPARATUS MAINT. 80.13 625 65213 203 42132 BAKER AND TAYLOR 18365 549.40 LIBRARY CATALOGING EXPENSE 90.85 101 67500 124 LIBRARY--RECORDS AND CASSETT 458.55 101 67500 125 42133 BAKER AND TAYLOR ENTERTAINMENT 18420 1,817.57 LIBRARY CATALOGING EXPENSE 332.80 101 67500 124 LIBRARY--RECORDS AND CASSETT 1,484.77 101 67500 125 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 09/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42110 BAKER AND TAYLOR, INC. 01190 2,102.06 LIBRARY CATALOGING EXPENSE 39.95 101 67500 124 LIBRARY--BOOKS AND MAPS 2,062.11 101 67500 129 42111 BURLINGAME AUTO SUPPLY 01507 2,246.28 EQUIPMENT MAINT. 27.95 101 68020 200 2200 SMALL TOOLS 40.77 201 65200 130 GAS, OIL & GREASE 218.72 201 65200 201 VEHICLE MAINT. 21.08 201 65200 202 FIRE APPARATUS MAINT. 74.10 201 65200 203 SUPPLIES 1,571.35 620 15000 FIRE APPARATUS MAINT. 292.31 625 65213 203 42112 L. N. CURTIS & SONS 02027 532.05 SMALL TOOLS 532.05 201 65200 130 42113 VEOLIA WATER 02110 30,140.34 BLDG. & GROUNDS MAINT. 15,715.34 527 66530 190 CAPITAL EQUIPMENT 14,425.00 527 66530 800 42114 EWING IRRIGATION PRODUCTS 02157 1,010.91 MISCELLANEOUS 1,010.91 101 68020 192 2200 42115 W.W. GRAINGER, INC. 02248 353.39 MISC. SUPPLIES 230.43 619 64460 120 5120 MISC. SUPPLIES 49.29 619 64460 120 MISC. SUPPLIES 73.67 619 64460 120 5110 42116 GRANITE ROCK COMPANY 02261 813.76 SIDEWALK REPAIR EXPENSE 411.63 101 66210 219 STREET RESURFACING EXPENSE 402.13 101 66210 226 42117 HAINES & COMPANY, INC. 02326 423.00 LIBRARY--BOOKS AND MAPS 423.00 101 67500 129 42118 MILLBRAE LUMBER CO. 02898 461.31 MISC. SUPPLIES 146.33 101 66210 120 BLDG. & GROUNDS MAINT. 97.00 101 68020 190 2200 MISC. SUPPLIES 124.67 526 69020 120 SMALL TOOLS 36.73 527 66520 130 MISC. SUPPLIES 31.18 619 64460 120 5120 MISC. SUPPLIES 25.40 619 64460 120 5130 42119 OCLC,INC. 03033 798.62 LIBRARY--BOOKS AND MAPS 798.62 101 67500 129 42120 PACIFIC NURSERIES 03041 162.78 MISC. SUPPLIES 162.78 101 68020 120 2200 CITY OF BURLINGAME 09-10-2009 W A R R A N T R E G I S T E R PAGE 10 FUND RECAP - 09-10 NAME FUND AMOUNT GENERAL FUND 101 56,337.13 CENTRAL COUNTY FIRE 201 9,686.50 CAPITAL IMPROVEMENTS FUND 320 220,436.92 WATER CAPITAL PROJECT FUND 326 9,294.21 WATER FUND 526 402,126.71 SEWER FUND 527 5,291.47 SOLID WASTE FUND 528 9,057.50 PARKING ENTERPRISE FUND 530 4,338.80 BUILDING ENTERPRISE FUND 531 5,376.08 FACILITIES SERVICES FUND 619 4,659.30 EQUIPMENT SERVICES FUND 620 915.84 INFORMATION SERVICES FUND 621 434.12 FIRE MECHANIC SERVICES FUND 625 1,076.69 OTHER LOCAL GRANTS/DONATIONS 730 1,051.49 TRUST AND AGENCY FUND 731 1,307.42 UTILITY REVOLVING FUND 896 813.43 TOTAL FOR APPROVAL $732,203.61 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 10 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 42008 THROUGH C1084 INCLUSIVE,TOTALING IN THE AMOUNT OF $732,203.61, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 09/10/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks C1084 DEWEY SERVICES, INC. 23902 2,867.00 RAT CONTROL PROGRAM 2,867.00 527 66520 218 TOTAL $732,203.61 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 09/10/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42101 BURLINGAME HARDWARE 29777 281.64 MISC. SUPPLIES 281.64 526 69020 120 42102 SPECIALIZED LAUNDRY SERVICE 29805 70.53 CONTRACTUAL SERVICES 70.53 201 65200 220 42103 CELTIC RESTAURANT GROUP 29807 138.34 MISCELLANEOUS 138.34 526 22502 42104 AT&T MOBILITY 29811 60.83 COMMUNICATIONS 60.83 619 64460 160 42105 AT&T MOBILITY 29812 96.69 COMMUNICATIONS 96.69 526 69020 160 42106 FEDEX FREIGHT 29813 112.89 MISC. SUPPLIES 112.89 619 64460 120 5130 42107 MEKONG DELTA 29814 750.00 MISCELLANEOUS 750.00 531 22546 42108 ROSA LEE 29815 2,250.00 MISCELLANEOUS 2,250.00 531 22546 42109 ANTHONY DORE 29816 300.00 DEPOSIT REFUNDS 300.00 101 22520 C1078 VALLEY OIL CO. 15764 1,120.36 GAS, OIL & GREASE 1,120.36 201 65200 201 C1079 COLORPRINT 17497 168.79 OFFICE EXPENSE 84.39 101 66100 110 MISC. SUPPLIES 84.40 527 66520 120 C1080 ACCESS UNIFORMS & EMBROIDERY 18990 575.67 CONTRACTUAL SERVICES 575.67 101 68010 220 1344 C1081 PRUDENTIAL OVERALL SUPPLY 19027 157.60 FIRE APPARATUS MAINT. 157.60 625 65213 203 C1082 BURTON'S FIRE, INC. 19366 647.97 FIRE APPARATUS MAINT. 647.97 625 65213 203 C1083 DU-ALL SAFETY 21613 1,000.00 TRAINING EXPENSE 550.00 101 68020 260 2100 TRAINING EXPENSE 450.00 101 64420 260 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 09/10/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42090 U.S. BANK CORPORATE PAYMENT SYST 27931 2,780.59 OFFICE EXPENSE 44.00 201 65200 110 MISC. SUPPLIES 38.06 201 65200 111 MISC. SUPPLIES 11.05 201 65200 120 SMALL TOOLS 799.32 201 65200 130 VEHICLE MAINT. 128.90 201 65200 202 FIRE APPARATUS MAINT. 5.75 201 65200 203 DUES & SUBSCRIPTIONS 77.80 201 65200 240 TRAINING EXPENSE 625.48 201 65200 260 FIRE APPARATUS MAINT. 271.12 625 65213 203 MISCELLANEOUS 779.11 731 22554 42091 MICHAEL ADAM 28008 110.00 CONTRACTUAL SERVICES 110.00 101 68010 220 1788 42092 INTERSTATE TOWING 28053 540.00 POLICE INVESTIGATION EXPENSE 540.00 101 65100 292 42093 CINTAS FIRE PROTECTION 28124 684.72 PROFESSIONAL & SPECIALIZED S 684.72 619 64460 210 5230 42094 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 1,343.68 MISC. SUPPLIES 1,343.68 619 64460 120 5250 42095 CAINE COMPUTER CONSULTING 28458 9,551.52 PROFESSIONAL & SPECIALIZED S 9,551.52 101 65100 210 42096 WILLDAN FINANCIAL SERVICES 28824 375.00 PROFESSIONAL & SPECIALIZED S 375.00 320 78510 210 42097 BURLINGAME AQUATICS INC 28930 4,736.00 CONTRACTUAL SERVICES 4,736.00 101 68010 220 1891 42098 VPI INC 29039 2,328.00 CONTRACTUAL SERVICES 2,328.00 101 65150 220 42099 HANNA GROUP 29061 8,490.00 PROFESSIONAL & SPECIALIZED S 1,799.00 320 79410 210 PROFESSIONAL & SPECIALIZED S 2,230.00 320 79400 210 PROFESSIONAL & SPECIALIZED S 3,310.00 320 82200 210 PROFESSIONAL & SPECIALIZED S 1,151.00 320 80520 210 42100 REDFLEX TRAFFIC SYSTEMS 29610 4,500.33 CONTRACTUAL SERVICES 4,500.33 101 65100 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 09/10/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42076 DARRELL BARBOUR 25682 210.00 CONTRACTUAL SERVICES 210.00 101 68010 220 1788 42077 TOM MONTROSS 25723 120.00 CONTRACTUAL SERVICES 120.00 101 68010 220 1788 42078 GUTH LABORATORIES INC. 25814 69.67 MISCELLANEOUS -5.11 101 23611 EQUIPMENT MAINT. 74.78 101 65100 200 42079 LANCE BAYER 26156 687.50 PROFESSIONAL & SPECIALIZED S 687.50 101 64350 210 42080 VISION INTERNET PROVIDERS INC 26294 235.70 COMMUNICATIONS 235.70 621 64450 160 42081 MIKE ADAM 26517 240.00 CONTRACTUAL SERVICES 240.00 101 68010 220 1788 42082 SKYLINE BUSINESS PRODUCTS 26825 276.08 OFFICE EXPENSE 276.08 531 65300 110 42083 JESSICA LIU-WONG 27705 61.50 CONTRACTUAL SERVICES 61.50 101 68010 220 1331 42084 AT&T MOBILITY 27714 66.50 COMMUNICATIONS 66.50 101 64150 160 42085 AT&T MOBILITY 27722 42.54 COMMUNICATIONS 42.54 530 65400 160 42086 AT&T MOBILITY 27744 64.18 COMMUNICATIONS 64.18 101 65100 160 42087 AT&T MOBILITY 27758 32.76 COMMUNICATIONS 32.76 101 65150 160 42088 AT&T MOBILITY 27760 813.43 UTILITY EXPENSE 813.43 896 20281 42089 DATAMAX ONEIL 27767 1,191.07 OFFICE EXPENSE 1,191.07 530 65400 110 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 09/10/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 42061 FASTLANE TEK INC. 24304 5,231.25 MISCELLANEOUS EXPENSE 5,231.25 526 69020 290 42062 CITY OF BRISBANE 24387 9,422.73 PROFESSIONAL & SPECIALIZED S 4,711.36 101 68010 210 1100 PROFESSIONAL & SPECIALIZED S 4,711.37 101 68020 210 2100 42063 INTERNATIONAL CODE COUNCIL 24647 61.50 DUES & SUBSCRIPTIONS 61.50 201 65200 240 42064 THE POWER SOURCE 24718 1,789.52 EQUIPMENT MAINT. 1,789.52 530 65400 200 42065 EXCEL FITNESS SOLUTIONS 24854 195.00 EQUIPMENT MAINT. 195.00 201 65200 200 42066 BMW OF SAN FRANCISCO 24972 464.90 EQUIPMENT MAINT. 464.90 620 66700 200 42067 DE LAGE LANDEN 25057 172.94 CONTRACTUAL SERVICES 172.94 201 65200 220 42068 TREADMILL OUTLET 25079 75.00 EQUIPMENT MAINT. 75.00 101 65100 200 42069 CATHY FOXHOVEN 25088 504.00 CONTRACTUAL SERVICES 504.00 101 68010 220 1643 42070 OFFICE DEPOT 25224 51.33 OFFICE EXPENSE 51.33 101 65100 110 42071 ROCHE GEORGE 25323 450.00 CONTRACTUAL SERVICES 450.00 101 68010 220 1788 42072 SSFFD CTC 25376 240.00 MISCELLANEOUS 240.00 731 22554 42073 MALLORY CO. 25477 1,028.46 FIRE APPARATUS MAINT. 1,028.46 201 65200 203 42074 SPENCON CONSTRUCTION INC. 25490 175,948.92 MISCELLANEOUS -19,549.88 320 20005 CONTRACTUAL SERVICES 195,498.80 320 82070 220 42075 ROB MICHELI 25681 90.00 CONTRACTUAL SERVICES 90.00 101 68010 220 1788 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 09/10/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42045 BAYSIDE BUILDING MATERIALS INC. 20650 852.15 MISC. SUPPLIES 852.15 101 66210 120 42046 DELL MARKETING L.P. 20900 3,422.68 MISC. SUPPLIES 3,422.68 101 65100 120 42047 TOWNE FORD SALES, INC. 22146 55.94 SUPPLIES 55.94 620 15000 42048 CUTTERS EDGE 22407 100.02 EQUIPMENT MAINT. 100.02 201 65200 200 42049 TECHNOLOGY,ENGINEERING & CONSTRU 22435 200.00 PROFESSIONAL & SPECIALIZED S 200.00 620 66700 210 42050 RANDY REBARBER 22444 180.00 CONTRACTUAL SERVICES 180.00 101 68010 220 1788 42051 CSG CONSULTANTS 22465 9,057.50 PROFESSIONAL & SPECIALIZED S 9,057.50 528 66600 210 42052 BURLINGAME FAMILY PET HOSPITAL 22773 139.21 MISC. SUPPLIES 139.21 101 65100 120 42053 ALLIED IRON CO. 22855 70.36 TRAFFIC CONTROL MATERIALS 70.36 101 66210 222 42054 INTOXIMETERS 22987 193.12 EQUIPMENT MAINT. 193.12 101 65100 200 42055 A&B TRAILER HITCH CO. 22998 106.96 EQUIPMENT MAINT. 106.96 101 68020 200 2200 42056 OFFICE MAX 23306 296.73 OFFICE EXPENSE 98.31 101 65100 110 OFFICE EXPENSE 198.42 621 64450 110 42057 AIRGAS 23307 18.78 SMALL TOOLS 18.78 201 65200 130 42058 REFRIGERATION SUPPLIES DISTRIBUT 23639 290.89 MISC. SUPPLIES 290.89 619 64460 120 5130 42059 INDUSTRIAL PLUMBING SUPPLY 23857 77.31 MISC. SUPPLIES 77.31 619 64460 120 5240 42060 NEXTEL COMMUNICATIONS 23946 288.31 MISCELLANEOUS 288.31 731 22554 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 09/10/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 42031 MOSS RUBBER & EQUIPMENT CORP. 16225 31.75 MISC. SUPPLIES 31.75 101 66210 120 42032 JOHN ABENDROTH 16424 2,100.00 MISCELLANEOUS 2,100.00 531 22546 42033 B.F. CONCRETE 16826 300.00 DEPOSIT REFUNDS 300.00 101 22520 42034 CINTAS CORP. #464 16911 735.00 UNIFORMS AND EQUIPMENT 735.00 101 68020 140 2200 42035 TOWN OF HILLSBOROUGH 18419 3,387.38 MISCELLANEOUS 3,387.38 201 35212 42036 BAY ALARM 18854 597.86 PROFESSIONAL & SPECIALIZED S 48.86 619 64460 210 5230 PROFESSIONAL & SPECIALIZED S 345.00 619 64460 210 5140 PROFESSIONAL & SPECIALIZED S 204.00 619 64460 210 5150 42037 ARROWHEAD MOUNTAIN SPRING WATER 19330 29.01 OFFICE EXPENSE 7.25 101 64200 110 MISC. SUPPLIES 7.25 101 64350 120 MISC. SUPPLIES 7.25 101 64150 120 MISC. SUPPLIES 7.26 101 64420 120 42038 WILSEY & HAM 19397 12,569.00 PROFESSIONAL & SPECIALIZED S 5,713.67 320 82200 210 PROFESSIONAL & SPECIALIZED S 6,855.33 320 81760 210 42039 CLEARLITE TROPHIES 19679 447.93 MISC. SUPPLIES 447.93 101 64100 120 42040 APPLIED INDUSTRIAL TECHNOLOGY 19767 91.35 EQUIPMENT MAINT. 91.35 101 68020 200 2300 42041 CASEY CONSTRUCTION CO. 19820 23,054.00 PROFESSIONAL & SPECIALIZED S 23,054.00 320 82200 210 42042 ELESCO 19972 425.00 PROFESSIONAL & SPECIALIZED S 425.00 619 64460 210 5120 42043 PENINSULA CORRIDOR JOINT 20060 4,380.00 RENTS & LEASES 2,190.00 526 69020 180 RENTS & LEASES 2,190.00 527 66520 180 42044 CMC FLUIDIQS INC 20421 9,294.21 PROFESSIONAL & SPECIALIZED S 9,294.21 326 80910 210 1 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 09/10/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42021 WFCB OSH COMMERCIAL SERVICES 09670 1,743.84 MISC. SUPPLIES 53.86 101 66210 120 MISC. SUPPLIES 22.27 101 68020 120 2100 MISC. SUPPLIES 95.53 101 68020 120 2200 SMALL TOOLS 117.77 101 68020 130 2200 BLDG. & GROUNDS MAINT. 235.82 101 68020 190 2200 MISCELLANEOUS 38.61 101 68020 192 2200 SIDEWALK REPAIR EXPENSE 77.28 101 66210 219 TRAFFIC CONTROL MATERIALS 40.80 101 66210 222 BLDG. & GROUNDS MAINT. 418.10 201 65200 190 MISC. SUPPLIES 299.17 526 69020 120 MISC. SUPPLIES 150.07 527 66520 120 MISC. SUPPLIES 103.67 619 64460 120 5120 MISC. SUPPLIES 16.38 619 64460 120 5160 MISC. SUPPLIES 74.51 619 64460 120 5240 42022 LEE STAMBOLIS 11361 180.00 CONTRACTUAL SERVICES 180.00 101 68010 220 1788 42023 SCHWAAB, INC. 11684 56.67 OFFICE EXPENSE 56.67 101 64250 110 42024 BURLINGAME POLICE DEPT 13720 3,520.36 MISC. SUPPLIES 140.95 101 65100 120 UNIFORMS AND EQUIPMENT 10.25 101 65100 140 COMMUNICATIONS 120.00 101 65100 160 EQUIPMENT MAINT. 21.74 101 65100 200 EQUIPMENT MAINT. 22.93 101 65150 200 TRAINING EXPENSE 3,204.49 101 65100 260 42025 ADAMSON POLICE PRODUCTS 14414 2,196.97 MISCELLANEOUS 2,196.97 101 65100 400 42026 SAN MATEO LOCK WORKS 14643 797.53 SMALL TOOLS 797.53 101 68020 130 2200 42027 DON E. GIOVANNETTI 15229 90.00 CONTRACTUAL SERVICES 90.00 101 68010 220 1788 42028 DAILY JOURNAL CORP. 15626 282.57 PUBLICATIONS & ADVERTISING 282.57 101 64200 150 42029 TIM OLENO 15629 90.00 CONTRACTUAL SERVICES 90.00 101 68010 220 1788 42030 PENINSULA SPORTS OFFICIALS 15711 2,288.00 CONTRACTUAL SERVICES 2,288.00 101 68010 220 1787 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 09/10/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 42008 GRAY'S PAINT, BURLINGAME 01025 129.93 BLDG. & GROUNDS MAINT. 107.01 101 68020 190 2200 MISC. SUPPLIES 22.92 526 69020 120 42009 ALAN STEEL & SUPPLY CO. 01059 157.87 BLDG. & GROUNDS MAINT. 157.87 101 68020 190 2200 42010 L. N. CURTIS & SONS 02027 1,040.05 SMALL TOOLS 513.46 201 65200 130 MISCELLANEOUS 526.59 201 65200 144 42011 FEDEX 02160 74.25 EQUIPMENT MAINT. 74.25 101 65100 200 42012 W.W. GRAINGER, INC. 02248 871.56 MISC. SUPPLIES 760.68 619 64460 120 MISC. SUPPLIES 32.87 619 64460 120 5130 MISC. SUPPLIES 67.59 619 64460 120 5120 SMALL TOOLS 10.42 619 64460 130 42013 P. G. & E. 03054 2,042.05 GAS & ELECTRIC 1,699.03 101 68010 170 1286 GAS & ELECTRIC 343.02 201 65200 170 42014 DON PLAGMANN 03172 90.00 CONTRACTUAL SERVICES 90.00 101 68010 220 1788 42015 ROSS RECREATION EQUIPMENT 03271 1,051.49 MISC. SUPPLIES 1,051.49 730 69561 120 42016 SAN FRANCISCO WATER DEPT. 03353 393,866.70 WATER PURCHASES 393,866.70 526 69020 171 42017 LYNGSO GARDEN MATERIALS 09143 1,053.46 MISC. SUPPLIES 568.10 101 68020 120 2200 SIDEWALK REPAIR EXPENSE 485.36 101 66210 219 42018 POM INC. 09248 1,315.67 EQUIPMENT MAINT. 1,315.67 530 65400 200 42019 NOEL L. MILLER, INC, 09499 195.00 SUPPLIES 195.00 620 15000 42020 SAN MATEO LAWN MOWER SHOP 09560 402.56 EQUIPMENT MAINT. 402.56 101 68020 200 2200 MEETING MINUTES Regular Meeting of the Burlingame Parks & Recreation Commission Thursday, September 17, 2009 The regular meeting of the Burlingame Parks & Recreation Commission was called to order by Chairman Shanus at 7:02 pm at Burlingame City Hall, 501 Primrose Road,Burlingame. ROLL CALL Commissioners Present: Shanus, Castner-Paine, Carlton, Fisher, La Mariana, Eaton, Hesselgren Commissioners Absent: Staff Present: Director of Parks & Recreation Skeels; Recreation Superintendant Mutto,Administrative Secretary Joleen Helley Others Present: Tom O'Connor, 411 Rollins Rd MINUTES The Minutes of the August 20, 2009 regular meeting were approved as submitted. PUBLIC COMMENTS — Chair Shanus recommended moving the Public Comments section to after Old Business Item #4-B - Aquatics Audit and Report. The Commission concurred. OLD BUSINESS A. Use of Inflatable Jump Houses in Parks — Director Skeels distributed and explained the results of an in house survey of local cities in regards to Jump Houses in public parks. The majority of Cities on the Peninsula allow Jump Houses in public parks either accompanying a picnic permit or by special permit. Other conditions include, varying extra fees, various limits in size and usually specified locations listed within the designated parks. Discussion of staff recommendations regarding the location and any restrictions in Burlingame parks led to Commission asking staff to bring the topic back at the October meeting with greater details before they would deciding to recommend the issue to Council. B. Aquatic Audit — Superintendent Mutto played the video of the audit performed in July on the Aquatic Center by the organization Association of Bay Area Governments (ABAG). The lifeguards were observed from a distance to assess head movement/eye scanning of pool, appropriate dress and safety equipment. The auditor also observed a lifeguard station shift change and described the layers of safety protection provided when senior staff is there to backup the working guards. During the observation, a shift manager was observed walking the perimeter of the water. The lifeguards were also interviewed and asked to perform safety drills. The auditor was impressed with the skills exhibited by the lifeguards who were tested. A copy of the auditors' credentials was passed out for the Commission to review. Parks& Recreation Commission Minutes September 18, 2009—Page 2 Director Skeels pointed out the training shown on the video is done by staff on a regular basis. Skeels encouraged the Commission to witness the training and stated the training schedule. Mutto distributed two recently revised and updated aquatics manuals, (one City procedure manual and a User Group manual), an overview sheet of the aquatics center stating each of the three user groups' responsibilities at the facility and a flyer to be posted at the facility with infonnation on how to submit any comments or suggestions to the City regarding the facility. Also distributed was an organization flow chart for the aquatic center detailing the three user groups relationships. Commissioner briefly reviewed the materials and agreed that the Cities procedural manual has improved in detail and comprehension. Several comments of appreciation for all the attention and work that staff has given this issue were voiced. C. Cuernavaca Renovation Ceremony— Skeels spoke with Parks staff regarding holding an official "Opening Ceremony" for the renovated Cuernavaca Park completed in April of 2009 and it was decided to let the Commission determine if they would like to plan a ceremony. Commission discussed the issue and decided against holding a ceremony. Chairperson Shanus opened the floor to Public Comment PUBLIC COMMENT — Tom O'Connor praised the amount of work the staff has done on this matter. He encourages staff to give the Coordinator in charge of the facility an office on site. He has seen improvement in the lifeguards the last couple of months and encourages staff to continue to be diligent in monitoring them. NEW BUSINESS None REPORTS/IIANDOUTS A. Staff Retorts 1. Monthly Report— attached 2. Review of Agenda process 3. T-Mobile Cell Tower Proposal — Washington Park — Skeels reported that the City has been approached by the cell phone service provider, T-Mobile, to place a receiver at Washington park on the third baseline light tower. The company will replace the light pole and attach the receiver to the top. The project has yet to be approved. Skeels will keep the Commission apprised of any decisions made. Parks& Recreation Commission Minutes September 17, 2009—Page 3 4. City Attorney letter regarding Approval to Publish Personal Information 5. Correspondence -None 6. Sale of Items in City Parks (attachment) - Skeels distributed an application to be used for anyone wishing to sell items in City parks. Any person wishing to do so must first obtain a business license from City Hall before applying for authorization from the Director of Parks and Recreation. The Commission reviewed the applications and suggested adding site specific information on the form to exclude parks that currently have snack shacks run by non-profit groups or food vendors in place. B. Commissioner Reports 1. Foster City Vibe Teen Center Tour — Commissioner Castner-Paine reported that the Foster City facility is located at Leo Ryan Park near the lagoon. The center has pool and ping pong tables, a TV room and a computer lab/study room. The facility can be used for meeting rooms and holding recreation classes. 2. Commissioner Hesselgren reported that during the summer camps the patio area of the park was littered with refuse and asked that in the future, the camp leaders make sure the patio is picked up after lunches and before they leave for the day. 3. Commissioner Eaton reported that he attended a soccer club meeting and the group would like to volunteer to do field improvements or work with staff to maintain the fields. Skeels stated that he would talk to the Parks Supervisor and report back to Eaton. Eaton also requested background information on the Golf Center. He is interested in possible other uses for the facility and what the benefits are to the City. This item will be placed on the October agenda and staff will bring back the information requested. 4. Commissioner Shanus requested that two items be placed on the October agenda. The items are discussion/information about the City looking at the field fees they charge groups and a look at recreation program reductions including Art in the Park. NEXT MEETING The next meeting of the Parks & Recreation Commission is scheduled to be held on Thursday, October 15, 2009 at 7:00 p.m. at Burlingame City Hall. There being no further business to come before the Commission, the meeting was adjourned at 9:36 pm. Respectfully submitted, Joleen Helley Administrative Secretary Burlingame Parks & Recreation SS1pN UTIFICATION COby MM RL�Gp,1ViE BE obeY 1 2009 t0 OYdei at 6 p0 p m EU •ctcalled the Beautification Co�tssion vias scheduled meeting of d Wright The regularly Hunt,McQuade'an ChairpersonLahey- unie ,Dittman, ssioners Benson,Cart► y Margarita Avenue), 'leille� (48 42 ROLL CALL Chairperson Lahey Co' stratila Secretary H '00 supervisor Disco and Aden"" Helaine Darting ( Road), Robert G UzM Present: parks Sup DriVe), 208 Stanley Cathy & William Ng Staff= Mark Wilson (15 56 A1trrras Kevin OsBorne ( Los Gatos), Guests: 1560 Alturas Drive), Vista Ave. - Fiore ( Lois Miller (15120 Loma Drive)- ,dale Dr. — S J), 1556 Alturas Michelle Woo( «Co�nissioner (1568 Alturas Drive), ssioner Benson • • • is no PORTS — Comrru established by the Citizens for Bal e ti Burlingame)eyed because of Minutes were corrected to read, udder RE MIN--U—TES t a Plarrte progan' ( planted or professionally Benson reported that the Adop- - longer functioning;planters have been abandoned, are not being p lack of funds, and one half to one third of the plants have died." CORRESPONDENCE Notification to Commissioners Hunt, McQuaide, and Wright informing them of their term expiration on the Beautification Commission and advising of application process. Correspondence and related reports for appeal(s) for permitted approval to remove 6 Poplars, 3 Black Acacias, and 1 Pine tree at 1568 Alturas Drive. Letter from the Beautification Commission to artist Dale Perkins, thanking him for his donation of time and talent toward the Business Landscape Award, and his gift of a water color rendering of the Earthbeam Natural Foods business on Broadway. FROM THE FLOOR There were no comments `From the Floor'. OLD BUSINESS Arbor Day Celebration—March 2010 Supervisor Disco reported that the Arbor Day ceremony will be held at the Burlingame Lion's Club and trees donated by the club will be planted on the parking lot side of the Lion's Hall. The date and time of the ceremony has yet to be determined; the community and children from the local elementary schools will be invited to participate. Commissioner Wright volunteered to speak to the local schools and promote the Arbor Day ceremony. NEW BUSINESS ADDeal of Decision tpyrovin Removal of 6 Lombard Po lars 3 Black Acacias and 1 Monterey Pine at 1568 Uturas Drive— Supervisor Disco reported that he received a request of removal for the private trees in July; approval for removal of the trees was based on the following determinations: • Black Acacias-due to their poor condition and the potential for whole tree failure • Monterey Pine—due to poor structure, leaning, and showing signs of decline and decay • 6 Lombardy Poplars—due to included bark, decay,weakened attachments, leaning over structure, invasive roots, and situated in a confined space near a retaining wall. Supervisor Disco added that be asked Arborist Porter (before retiring) to consult on the decision to approve removal and Arborist Porter agreed with the decision, based on the above findings. Subsequent to notification of adjacent properties in the area, the decision was appealed by property owners at 1555 Alturas Drive and 3100 Margarita Avenue;the latter noting a Planning Commission decision in August of 2000,that required the north 1 —NEW M0u B S�'ESS-A Western CO P, e at 156$AI°f Deeisi°n A a se er of the pro turas Dive_ rO�° Re coeds da addition to ' 'at 1568 Alga°Dd' m°vat of 61'Ombard ' • • Letter Ve "be Prop owner embe1 S 20 tom at will obscw a the menta ned wit1, bushes PO jars 3 BJack Acacias and OnSt r City pJa view of the ad rhes and trees as a epos � independent nner, Mr. Guznan's re ent arborist, Margaret dition from the nes condition to add Co port agrees that Roberto Genan who e)Supervisor DISCO _ng. Col Wright the trees are • 'aspected Concluded Property, Supervisor Disco ght asked if m decline the trees and that the stated additional re and should be re submitted an but that a co Yes, that he re placement frees moved. uple snore trees' be 9uu ed 5—24"box sizecould be required as a con added to that number as trees because there are ni condition of Coininissioner Mc a condition of the remova]. grope McQuaide asked what the removals.y trees on the property, property owner would be re hype of replacement tree canopies). Connnissioner McQuaide to plant replacement trees �►'ould be the retaining required. Supervisor Disco stated the g wall is holding asked if the Poplar from the 4 — 6' street tree list w wall. the soil and that the root fro es are holding the soil; Sue (which has lar Commmissioner McQuaide asked if m the Poplar Supervisor Disco ger lean of a tree. Su the leaning Pine is more hazardous to the trees will usnoted that pervisor Disco stated that an le likely damage the retaining weighted on the downhill side. Y ung of a tree is si house than an normal He commented that all the trees have been poorly maiand ntained i w e� on hill, the existing problems with the tree; and that the Pine tree would likely succumb to disease over the nextach 5 year,.d C01I1111iSSioner Hunt noted that she is familiar with Poplar trees and how the roots could cause damage to a foundation. Supervisor Disco stated that he had not noticed any damage to the foundation, but added that even if the trees were trimmed and lowered, over the next 5 years they would succumb to decay. Commissioner Dittman asked about the "fungus" in the report and what the "fungus" might be, how long-lived the Poplar trees might be, and to comment on the Pine tree. Supervisor Disco stated that the "fungus"was likely heart rot and that Poplar trees are not long lived(like an Oak tree might be), but perhaps would live 50 years. He concluded that the Pine tree does not look healthy and is showing signs of Pine Pitch canker. Commissioner Hunt asked if the tree stumps would be removed and if the replacement trees would be planted in the same area. Supervisor Disco stated the tree stumps would not be removed and the replacement trees could be planted anywhere on the property;that they would not need to be planted in the same area. Commissioner Dittman asked if the replacement trees could be planted to provide a screen. Supervisor Disco noted that the Planning Department required bushes and trees be planted to provide a screen in the upper western corner of the property. Chairperson Lahey opened the meeting for Public Hearing and recognized Helaine Darling, 3100 Margarita Avenue. Ms. Darling stated the removal of the trees affects her property and that of her neighbors; that, the trees were originally planted to retain soil. She added that she disagreed that the Pine tree leans toward the house as well as with the comments that the trees are diseased, and that she believed the trees could be pruned and shaped instead of removal, adding that because the addition impacted privacy, the Planning Commission in 2000 required the landscaping be maintained to preserve the park like setting. She concluded that she is concerned about soil erosion and requested an environmental impact study be conducted, staring that she understood the homeowners concerns about safety, but stated she was distressed about losing the protection of the greenery causing the view of the house to no longer be obscured. Ann Namiini of 1555 Alturas Drive stated that she knew the previous property owner who told her that the Poplar trees were originally planted 40 years ago because of soil erosion in the area that caused the hillside to wash out;that, Margarita Avenue was supposed to go straight through but couldn't due to the "washout" in the `50's, and that, pilings were put in for the addition. She concluded that the last property owners wanted to remove the Pine tree,but were told by the City that they could not remove the tree. 2 NEW BUSINESS -Appeal of Decision Approving Removal of 6 Lombardy Poplars,3 Black Acacias, and 1 Monterey Pine at 1568 Alturas Drive—Contd. Madeleine Fiori, 1560 Alturas Drive stated that the Poplar trees and fruit trees were planted to hold the soil; that soil erosion in the area is of great concern and feared soil erosion if the trees were removed. She concluded that she understood her neighbor's concerns about the safety issues with the trees and the expense, but the trees provide a wind break and prevent soil erosion. Roberto Guzman, arborist for 35 years, stated that his recommendations in the report for removal of the trees were based on safety and the potential for whole branch failure, and were the basis of his report. The Poplar trees would be removed but the stumps and roots would remain and would take up to 100— 175 years to decay. He added that the Pine tree could be pruned, but the tree is diseased, the structure is gone, and would likely only live another 5 years, adding that the trees would be replaced with new healthier trees that would provide canopy. Mark Wilson, 1556 Alturas Drive stated that most Pine trees have some disease, and that the disease is fairly wide spread but the Pine trees would still live; adding that he thought the Poplar trees could live another 50 years if watered. Helaine Darling stated that no one can guarantee the soil is not going to move and reiterated that an environmental impact study should be required and that if the trees were to be topped and pruned, it would prevent them from falling over. Linda Carlton, 1552 Alturas Drive stated that it is unfortunate that their new neighbors would be faced with thinning/topping the trees, and perhaps even treating the fungus and many are concerned about large trees coming down, but soil erosion is a bigger concern particularly that the hillside washed out in past years. Lois Miller, Landscape Designer noted that the trees would be removed and the stumps and roots would remain. She added that area around the stumps not be relandscaped but that new deciduous and evergreen trees(Chinese Tallow and Brisbane Box)would be planted along the property line,replacing the screen and adding root system to the hillside. She also noted that there are Live Oak trees outside the property, up on the hill. She concluded that there is a big empty lot next to the property and there are no signs of slippage in that area. Cathy Ng, 1568 Alturas Drive stated that she understood and shared her neighbors concerns regarding soil erosion, but also needs to address the safety issues with regard to the trees; noting that limbs from the trees are already falling and she hoped to come to a compromise decision that would please all. Chairperson closed the public hearing. Commissioner Dittman asked Supervisor Disco if the Pine Pitch Disease was wide spread, if it was treatable, and if the Commission could see the landscape plans. Supervisor Disco stated the disease is wide-spread, is not treatable and removal of several Pine trees in Washington Park over the last 3 years was due to Pine Pitch canker. Lois Miller, Landscape Designer, then submitted the plans for Commission review. Commissioner Wright stated she understood the concern about soil erosion and asked what an environmental impact report would conclude. Supervisor Disco stated an environmental impact report assesses how changes in an area could impact the overall environment of the area; his primary consideration when determining tree removals is primarily based on a tree's health and structure with regard to the safety of a tree. Commissioner Benson stated that Poplar tree's roots grow toward water, are planted too close, have co- dominant branching, have not been maintained, and should be removed. She added that the stumps would not be ground, so the roots would hold the soil,noting that the Ng's are also building retaining walls and gardens all around the property. Commissioner Benson added that the new trees planted close to where the line of Poplar trees are, with the addition of shrubs, would provide the same or even more coverage, and would make the property better and prettier. 3 NEW BUSINESS -Appeal of Decision Approving Removal of 6 Lombardy Poplars,3 Black Acacias, and 1 Monterey Pine at 1568 Alturas Drive—Contd. Commissioner Hunt commented that she is a realtor and is conscious of properties on hillsides with regard to soil erosion and that a soil engineer's report would cost approximately $500, but she added, the trees are mess and should be removed. Commissioner McQuaide agreed, but wondered if the Pine could be thinned and pruned and asked if the planned planting of bamboo is going to be in boxes? Lois Miller(Landscape Designer) stated that the bamboo would be contained with root barriers so it would not encroach on other properties. Commissioner McQuaide commented that she is concerned about all the remodeling on Alturas Drive that had not included tree planting, but the trees on this property would need so much work. Commissioner Carney stated that from a distance the canopy of the Poplar trees is beautiful but she could see that they are a safety concern. Commissioner Lahey stated that Alturas Drive is barren and the Poplar trees are what you see as you approach the area noting that the Pine tree has Pine Pitch canker, has lost foliage, and is not well balanced; the Acacias are a mess and the Poplar trees are not well balanced; all of which are a very good example of trees that have been poorly pruned and not well maintained and asked if there were any other options that could be considered. Supervisor Disco stated that the Pine could be pruned and cleaned out but would likely succumb to the Pine Pitch canker within the next 5 years, the Poplar tree in the upper western corner could be topped and trimmed, adding more trees in area and then removal at a later date. Commissioner Lahey stated she would like to see more replacement trees added if 10 trees are removed. Following the discussion, Commissioner Benson moved the Arborists report from Parks Supervisor Disco and the independent Arborist report from Roberto Guzman be followed and approval to remove the trees be upheld, with the exception of the Poplar tree in the upper western corner, and that, the applicant be required to plant 7—24"box size trees. At which time when the screen in the upper western corner is established, (as directed by the Planning Commission at the August 28, 2000 meeting as a condition allowing a second story addition), the applicant would be allowed to apply for a no fee permit to remove the remaining Poplar tree; seconded, Wright. Motion carried 7—0—0. Chairperson Lahey advised that the applicant and appellants would be notified by mail of the Commission's decision and that the decision could be appealed to the City Council. Chairperson Lahey asked that the Commission break for S minutes before other items on the agenda be considered. After the break, Chairperson Lahey called the meeting to order and changed the order of the Agenda to accommodate members in the audience. NEW BUSINESS Adopt-a-Planters on Burlingame Avenue Chairperson Lahey asked Park Supervisor Disco to review the history of the Burlingame Avenue landscape maintenance. Supervisor Disco stated that in the late 1970's the Parks Department would run hoses up and down Burlingame Avenue in order to water the planters. Over the years, with street improvements in the area, irrigation lines have been cut and water has not been available for at least 25 years. The Parks Department planted drought resistant purple lantana in the planters approximately 15-20 years ago which have done o.k. In 2000, the Citizens for Better Burlingame implemented the 'Adopt-a-Planter' program which provided for new plantings, maintenance, and watering of the aggregate planters. In 2004, the program was turned over to the Downtown Business Improvement District (DBID) with the merchants agreeing to assist with hand watering throughout the summer months from hose bibs fronting some of the businesses. When the DBID disbanded in 2006, the newly formed Downtown Burlingame Business Association (DBBA) took over the management of the planter program, but with the downturn of the economy, currently has no funds to continue the watering of the planters. 4 NEW BUSINESS Adopt-a-Planters on Burlingame Avenue—Contd. Chairperson Lahey thanked Supervisor Disco for his report and stated that the Commission will be considering the Beautification Commissions role, if any, and to determine where or if the Commission would want to take responsibility. Kevin Osborne thanked the Commission and stated that the program was to be self sustaining but the DBBA has few sponsors this year and funding is running in the negative. A trailer and watering tank was secured by the CBB and the last watering contract was at a cost of$40 hour, taking approximately 4 hours to water planters; during the dry seasons the planters require watering 2 — 3 times each week. He added that some of the businesses try to assist with the watering, but there are not many water spigots. Commissioner Hunt stated that it breaks her heart to see so many vacant stores and dead plants on Burlingame Avenue; with no one watering the planters, sponsorships have dropped off. She noted that San Mateo hires someone to water the planters in the downtown area. Commissioner Wright noted that she had seen a woman with an orange vest watering planters in the City of Millbrae. Supervisor Disco stated that Millbrae Parks is under Public Works and funding may be different. In 2001, the Parks Division had 13 Park Maintenance workers and are now down to 7 Park Maintenance workers, requiring cutting back on the maintenance of the median islands and parking lots, so the Parks Division would not be able to take over watering of the planters on Burlingame Avenue. Kevin Osborne stated that someone would need to water from 5 am to 9 am (4 hours), 2-3 times each week during the hot season, with at least 100 gallons of water each time; and that perhaps someone could be hired at$20/hour at a yearly cost of approximately $8,000. Following the discussion, it was a consensus of the Commission that a fact finding committee be formed to determine how other cities fund downtown landscape watering and to also research ideas for the remarketing and re-accessing the Adopt-a-Planter program. Commissioners Benson, Hunt, and Carney volunteered to serve on the Committee and will report their findings to the November 5"'Commission meeting. Community Garden— It was a consensus of the Commission that the discussion on Community Garden be tabled to the November 5`h Commission meeting. REPORTS Parks Supervisor Disco • Landscape crew added new landscaping to the entrance of Washington Park at Concord Way. • Washington Park and Ray Park were aerated, seeded, and top-dressed. • Annual Sycamore pruning will begin in Dec/Jan and will conclude in March 2010 • Contract pruning of City owned Eucalyptus trees have been delayed due to ongoing discussions with the Union. This year's scheduled pruning would be on Burlingame Ave. and Skyline Blvd. • PG&E will soon be moving ahead with the Eucalyptus trimming on El Camino Real. Administrative Secretary Hary • Currently identifying available planting sites and making preparation for the mailing to property owners for the Grant Tree Planting in the northern section of Burlingame. Planting of approximately 250+ trees will be conducted in November and December 2009, completing the Grant Tree planting project, and adding an additional 450 trees over and above the City's ongoing street tree planting program. • Approximately 105 trees will be planted by the City's tree crew during the October street tree planting. • In August, a total of 161 City trees were trimmed by the City's tree crew and 45 requests for tree service were received from the public. In addition, the tree crew is continuing to water young trees that are not being adequately watered by property owners. • PW installed a new trash receptacle on 1100 block of Chula Vista. Special thanks to Vince Falzon and crew, John Zimmerman and Matt Dabney for making it happen. • A signed petition by residents on the 1400 block of Balboa has been received by the Parks Division, requesting that the 1400 block be identified as a block "themed" with Catalpa trees. The item will be placed on the November agenda for public hearing. 5 REPORTS—Contd. Chairperson Lahey Chairperson Lahey reported that the City Hall Holiday Tree Lighting will go forward this year. She also stated that she wants the Commission to continue promoting donations to the City's tree fund for street tree planting. Supervisor Disco added that for this year he was able to transfer monies for the purchase of trees because the CCC's offered to do their trail work in Mills Canyon at no cost for this year only, but after the October planting there will only be $3000 remaining. Administrative Secretary Harvey added that per tree cost is now averaging $40.00 and the October planting consisted of 105 trees; after the January 2010 planting is completed, there will be no funds available to purchase trees for the April 2010 planting. Commissioner Benson Commissioner Benson reported on her recent activities: 1) Cleared suckers in tree wells south of Broadway 2) Completed inventory of newsracks on Burlingame Avenue and, 3) Watered planters on Burlingame Avenue. Commissioner Benson asked Supervisor Disco if the dying Mayten tree on Burlingame Avenue would be removed. Supervisor Disco stated the dead wood and dead branches would be trimmed out, but for now the tree would remain. Commissioner Benson then thanked Supervisor Disco for removing and replacing the 3 female Gingkos. Commissioner Benson reported that 37 merchants on Broadway have agreed to display the children's holiday art project in their shop windows. Commissioner Wright Comxhissioner Wright submitted Dale Perkins post card watercolor rendering of Earthbeam Natural Foods for Parks & Recreation Director Jim Skeels, and then read a letter from Dale thanking the Commission. Commissioner Wright also noted that she would like to invite the schools to participate in the City tree fundraising campaign. There being no further business, the meeting adjourned at 8:40 pm. Respectfully submitted, karlene Harvey Recording Secretary 6 City of Burlingame SEPTEMBER PERMIT ACTIVITY *" Permit activity for all sectors was down approximately 50% compared to the same time last year. Non-residential alterations, which have been particularly strong in recent months,were sparse. A permit for only one new single-family home was issued in September. ** Pre-application meetings were held for a new Beverages and More at 1462 Burlingame Avenue and for a proposed new 4-unit residential building at 1213 Capuchino Avenue. THIS MONTH THIS MONTH LAST YEAR DIFF F. Y. 2009 F. Y.2008 DIFF Permit Type # # % # # % WATER HEATER 2 3,400 1 575 7 12,922 -96 SWIMMING POOL 2 43,000 1 42,000 2 43,000 -2 SIGN 1 550 5 46,850 6 48,550 -4 ROOFING 14 214,150 16 355,414 -40 46 632,100 63 1,071,758 -41 RETAINING WALL 1 10,600 1 10,600 1 4,000 165 PLUMBING 9 34,162 12 40,500 -16 32 147,350 28 126,108 17 NEW SFD 1 650,000 2 1,050,000 -38 4 1,812,000 4 2,250,000 -19 NEW COMMERCIAL NEW 5 UNIT APT OR CO NEW 3 OR 4 UNIT APT MECHANICAL 6 21,108 1 1,100 1,819 14 75,624 9 68,575 10 KITCHEN UPGRADE 1 20,000 3 139,306 -86 8 177,000 14 467,061 -62 FURNACE 4 45,403 8 82,813 ELECTRICAL SERVICE 3 7,000 5 42,900 7 19,000 126 City of Burlingame SEPTEMBER PERMIT ACTIVITY THIS MONTH THIS MONTH LAST YEAR DIFF F.Y. 2009 F. Y.2008 DIFF Permit Type # # % # # % ELECTRICAL 4 7,380 1 15,000 -51 17 137,199 10 45,045 205 BATHROOM UPGRADE 5 69,329 5 88,700 -22 16 261,479 11 132,679 97 ALTERATION RESIDENTI 16 929,700 36 1,306,283 -29 79 4,722,334 92 3,868,470 22 ALTERATION NON RES 7 130,614 9 1,208,400 -89 27 1,808,290 32 2,485,815 -27 Totals: 65 2,087,593 96 4,303,506 -51 256 9,916,301 294 10,725,796 -8 CITY OF BURLINGAME Portfolio Management Portfolio Summary September 30, 2009 Par Market Book %of Days to YTM/C YTM/C Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. LAIF&County Pool 15,246,213.58 15,246,213.58 15,246,213.58 37.89 1 1 0.678 0.687 Federal Agency Issues-Coupon 22,000,000.00 22,153,500.00 21,988,654.91 54.65 1,674 138 3.332 3.378 Municipal Bonds 3,000,000.00 3,000,000.00 3,000,000.00 7.46 1,825 151 4.932 5.000 40,246,213.58 40,399,713.58 40,234,868.49 100.00% 1,051 87 2.445 2.479 Investments Total Earnings_ September 30 Month Ending Fiscal Year To Date Current Year 88,815.08 260,871.84 Average Daily Balance 40,700,017.45 41,484,257.98 Effective Rate of Return 2.65% 2.49% Pursuant to State law,there are sufficient available funds to meet Burlingame's expenditure requirements for the coming 6 months. Total funds invested represent consolidation of all fund types,and availability of some of these funds is restricted by law(e.g. Gas Tax,Trust&Agency funds,Capital Projects,and Enterprise funds). � SUS NA FINANCE DIR./TREASURER Reporting period 09/01/2009-09/30/2009 Portfolio CITY CP Run Date:10/07/2009-14:06 PM(PRF_PM1)SyrnRept 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 2 Portfolio Details - Investments September 30, 2009 Average Purchase Stated YTM/C Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date LAIF&County Pool SYS77 77 LOCAL AGENCY INV.FD. 14,735,050.01 14,735,050.01 14,735,050.01 0.680 0.680 1 SYS79 79 S M COUNTY POOL 511,163.57 511,163.57 511,163.57 0.900 Aaa 0.900 1 Subtotal and Average 15,344,695.87 15,246,213.58 15,246,213.58 15,246,213.58 0.687 1 Federal Agency Issues-Coupon 31331YGR5 545 FEDERAL FARM CREDIT BANK 12/07/2007 1,000,000.00 1,007,900.00 1,000,000.00 4.490 4.490 67 12/07/2012 3133XMKS9 541 FEDERAL HOME LOAN BANK 10/22/2007 1,000,000.00 1,002,800.00 1,000,000.00 5.020 Aaa 5.020 21 10/22/2012 3133XMSW2 544 FEDERAL HOME LOAN BANK 11/16/2007 1,000,000.00 1,005,800.00 1,000,000.00 4.850 Aaa 4.850 46 11/16/2012 3133XNYV5 547 FEDERAL HOME LOAN BANK 01/22/2008 1,000,000.00 1,011,600.00 1,000,000.00 4.050 Aaa 4.050 113 01/22/2013 3133XP3C6 548 FEDERAL HOME LOAN BANK 01/29/2008 1,000,000.00 1,012,000.00 1,000,000.00 4.000 Aaa 4.000 120 01/29/2013 3133XQZT2 552 FEDERAL HOME LOAN BANK 04/30/2008 1,000,000.00 1,020,800.00 1,000,000.00 4.000 Aaa 4.000 211 04/30/2013 3133XRYR5 560 FEDERAL HOME LOAN BANK 08/22/2008 1,000,000.00 1,016,100.00 1,000,000.00 4.400 Aaa 4.400 144 08/22/2013 3133XSA24 562 FEDERAL HOME LOAN BANK 10/01/2008 1,000,000.00 1,000,000.00 1,000,000.00 4.250 Aaa 4.250 0 10/01/2013 3133XUKE2 576 FEDERAL HOME LOAN BANK 08/17/2009 1,000,000.00 1,000,900.00 1,000,000.00 1.250 Aaa 1.250 47 02/17/2012 3133XUH97 577 FEDERAL HOME LOAN BANK 08/24/2009 1,000,000.00 999,700.00 1,000,000.00 1.500 Aaa 1.500 54 08/24/2012 3133XUKS1 578 FEDERAL HOME LOAN BANK 08/27/2009 1,000,000.00 1,000,000.00 1,000,000.00 3.000 Aaa 3.000 57 08/27/2014 3133XUTTO 580 FEDERAL HOME LOAN BANK 09/28/2009 1,000,000.00 1,000,000.00 1,000,000.00 1.000 Aaa 1.000 88 09/28/2012 3128X7RW6 554 FEDERAL HOME LOAN MORTG.CORP. 06/09/2008 1,000,000.00 1,021,800.00 991,154.91 4.000 Aaa 4.483 224 05/13/2013 3128X7W26 566 FEDERAL HOME LOAN MORTG.CORP. 10/16/2008 1,000,000.00 1,033,600.00 997,500.00 4.375 Aaa 4.513 337 09/03/2013 3128X8YZ9 570 FEDERAL HOME LOAN MORTG.CORP. 04/30/2009 1,000,000.00 997,600.00 1,000,000.00 2.125 Aaa 2.125 29 04/30/2014 3136FHAL9 568 FANNIE MAE 02/19/2009 1,000,000.00 1,007,000.00 1,000,000.00 2.200 Aaa 2.200 141 08/19/2011 3136F97K3 569 FANNIE MAE 02/18/2009 1,000,000.00 1,007,400.00 1,000,000.00 3.250 Aaa 3.250 140 02/18/2014 3136FHE50 571 FANNIE MAE 06/23/2009 1,000,000.00 1,001,900.00 1,000,000.00 3.500 Aaa 3.500 83 06/23/2014 3136FHF59 572 FANNIE MAE 07/01/2009 1,000,000.00 1,000,100.00 1,000,000.00 4.000 Aaa 4.000 0 07/01/2014 3136FH2D6 573 FANNIE MAE 08/05/2009 1,000,000.00 1,004,100.00 1,000,000.00 3.200 Aaa 3.200 308 08/05/2014 31398AYN6 574 FANNIE MAE 07/28/2009 1,000,000.00 1,006,100.00 1,000,000.00 3.000 Aaa 3.000 665 07/28/2014 3136FH2X2 575 FANNIE MAE 08/11/2009 1,000,000.00 996,300.00 1,000,000.00 2.250 Aaa 2.250 133 08/11/2014 Subtotal and Average 22,455,321.58 22,000,000.00 22,153,500.00 21,988,654.91 3.378 138 Municipal Bonds 83646AAM5 579 South Bayside Waste Management 09/02/2009 3,000,000.00 3,000,000.00 3,000,000.00 5.000 5.000 151 09/01/2014 Subtotal and Average 2,900,000.00 3,000,000.00 3,000,000.00 3,000,000.00 5.000 151 Portfolio CITY CP Run Date:10/07/2009 Q6 PM(PRF_PM2)S•-3ept 6.41.202a + J\ Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 3 Portfolio Details - Investments September 30, 2009 Average Purchase Stated YTM/C Days to CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Total and Average 40,700,017.45 40,246,213.58 40,399,713.58 40,234,868.49 2.479 87 Portfolio CITY CP Run Date:10/07/2009-14:06 PM(PRF_PM2)Sym Rept 6.41.202a CITY OF BURLINGAME Portfolio Management Page 4 Activity By Type September 1, 2009 through September 30, 2009 Beginning Stated Transaction Purchases Redemptions Ending CUSIP Investment# Issuer Balance Rate Date or Deposits or Withdrawals Balance LAIF&County Pool (Monthly Summary) SYS79 79 S M COUNTY POOL 0.900 8,501.36 1,050,000.00 Subtotal 16,287,712.22 8,501.36 1,050,000.00 15,246,213.58 Federal Agency Issues-Coupon 3133XQEH1 549 FEDERAL HOME LOAN BANK 4.000 09/18/2009 0.00 1,000,000.00 3133XS7K8 561 FEDERAL HOME LOAN BANK 4.000 09/25/2009 0.00 1,000,000.00 3133XUTTO 580 FEDERAL HOME LOAN BANK 1.000 09/28/2009 1,000,000.00 0.00 Subtotal 22,988,654.91 1,000,000.00 2,000,000.00 21,988,654.91 Municipal Bonds 83646AAM5 579 South Bayside Waste Management 5.000 09/02/2009 3,000,000.00 0.00 Subtotal 0.00 3,000,000.00 0.00 3,000,000.00 Total 39,276,367.13 4,008,501.36 3,050,000.00 40,234,868.49 Portfolio CITY CP Run Date:10/07/20G. )6 ) PM(PRF �yrnRept 6.41.202a Report Ver.5.00 CITY OF BURLINGAME Portfolio Management Page 5 Activity Summary September 2008 through September 2009 Yield to Maturity Managed Number Number Month Number of Total 360 365 Pool of Investments of Investments Average Average End Year Securities Invested Equivalent Equivalent Rate Purchased Redeemed Term Days to Maturity September 2008 24 35,589,727.12 4.065 4.121 3.408 2 1 1,145 990 October 2008 27 33,298,877.35 3.974 4.030 2.615 5 2 1,253 1,097 November 2008 26 32,766,685.78 3.911 3.966 2.547 0 1 1,218 1,046 December 2008 25 38,128,735.98 3.619 3.669 2.373 0 1 1,010 848 January 2009 23 39,451,958.47 3.332 3.378 2.038 0 2 920 759 February 2009 25 40,931,168.88 3.249 3.294 1.859 2 0 954 782 March 2009 23 37,001,923.84 3.203 3.247 1.797 0 2 917 727 April 2009 22 45,202,444.83 2.897 2.937 1.904 1 2 747 597 May 2009 21 44,823,540.84 2.662 2.699 1.553 0 1 713 556 June 2009 20 43,179,075.71 2.507 2.542 1.494 1 2 730 581 July 2009 20 43,268,127.81 2.184 2.215 1.033 2 2 729 588 August 2009 25 39,276,367.13 2.414 2.448 0.912 5 0 993 92 September 2009 25 40,234,868.49 2.445 2.479 0.687 2 2 1,051 87 Average 24 39,473,346.33 3.112% 3.156% 1.863 2 1 952 673 Portfolio CITY CP Run Date:10/07/2009-14:06 PM(PRF_PM4)Sym Rept 6.41.202a Report Ver.5.00 CITY OF BURLING/AME Portfolio Management Page 6 Distribution of Investments By Type September 2008 through September 2009 September October November December January February March April May June July August September Average Security Type 2008 2008 2008 2008 2009 2009 2009 2009 2009 2009 2009 2009 2009 by Period LAIF&County Pool 35.4 18.9 20.6 34.4 41.7 38.9 40.5 53.5 55.4 58.3 58.4 41.5 37.9 41.2% Certificates of Deposit-Bank - Certificates of Deposit-S&L Certificates of Deposit-Thrift&Ln - Negotiable CD's-Bank CORP NOTES - Bankers Acceptances -_ - - Commercial Paper-Interest Bearing Commercial Paper-Discount Federal Agency Issues-Coupon 64.6 75.1 73.2 60.3 53.2 56.2 54.0 42.0 40.2 41.7 41.6 58.5 54.7 55.0% Federal Agency Issues-Discount Treasury Securities-Coupon Treasury Securities-Discount - Miscellaneous Securities-Coupon 6.1 6.2 5.3 5.1 4.9 5.5 4.5 4.5 3.2% Miscellaneous Securities-Discount Non Interest Bearing Investments Mortgage Backed Securities _ CAMP-Managed Pool Accounts 7.5 0.6% Municipal Bonds Miscellaneous Discounts-At Cost 2 Miscellaneous Discounts-At Cost 3 Portfolio CITY \\\ CP PM(PRF pymRReport Veer.5 5.00. Run Date:10/07/20( /6 J 6 / J .00 CITY OF BURLINGAME Portfolio Management Page 7 Interest Earnings Summary September 30, 2009 September 30 Month Ending Fiscal Year To Date CD/Coupon/Discount Investments: Interest Collected 61,875.00 198,250.00 Plus Accrued Interest at End of Period 197,071.25 197,071.25 Less Accrued Interest at Beginning of Period ( 181,632.34) ( 194,978.19) Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period 77,313.91 200,343.06 Adjusted by Capital Gains or Losses 0.00 0.00 Earnings during Periods 77,313.91 200,343.06 Pass Through Securities: Interest Collected 0.00 0.00 Plus Accrued Interest at End of Period 0.00 0.00 Less Accrued Interest at Beginning of Period ( 0.00) ( 0.00) Less Accrued Interest at Purchase During Period ( 0.00) ( 0.00) Interest Earned during Period 0.00 0.00 Adjusted by Premiums and Discounts 0.00 0.00 Adjusted by Capital Gains or Losses 0.00 0.00 Earnings during Periods 0.00 0.00- Cash/Checking Accounts: Interest Collected 0.00 89,052.10 Plus Accrued Interest at End of Period 411,418.28 411,418.28 Less Accrued Interest at Beginning of Period ( 399,917.11) ( 439,941.60) Interest Earned during Period 11,501.17 60,528.78 Total Interest Earned during Period 88,815.08 260,871.84 Total Capital Gains or Losses 0.00 0.00 Total Earnings during Period 88,815.08 260,871.84 Portfolio CITY CP Run Date:10/07/2009-14:06 PM(PRF_PM6)SyrnRept 6.41.202a Report Ver.5.00 Water/Wastewater Bond Portfolio Management Portfolio Summary September 30, 2009 Par Market Book %of Days to YTM YTM Investments Value Value Value Portfolio Term Maturity 360 Equiv. 365 Equiv. CAMP-Managed Pool Accounts 8,239,795.48 8,239,795.48 8,239,795.48 100.00 1 1 0.375 0.380 8,239,795.48 8,239,795.48 8,239,795.48 100.00% 1 1 0.375 0.380 Investments —— - Total Earnings September 30 Month Ending Fiscal Year To Date - Current Year 2,703.64 8,269.82 Average Daily Balance 8,237,293.04 7,941,892.77 Effective Rate of Return 0.40% 0.41% Pursuant to State law,there are sufficient available funds to meet Burlingame's expenditure requirements for the coming 6 months. Total funds invested represent consolidation of all fund types,and availability of some of these funds is restricted by law(e.g.Gas Tax,Trust&Agency funds, Capital Projects,and Enterprise funds). �JU S•NA �FINANC�EDIRJ�TREASU�RER Portfolio CAMP Reporting period 09/01/2009-09/3012009 CP PM(PRF_PM1)P,--Rept 6.41.202a Run Date:10/05/2r Y5 brt Ver.5.00 Water/Wastewater Bond Portfolio Management Page 2 Portfolio Details - Investments September 30, 2009 Average Purchase Stated YTM Days to Maturity CUSIP Investment# Issuer Balance Date Par Value Market Value Book Value Rate Moody's 365 Maturity Date CAMP-Managed Pool Accounts SYS116-01 116-01 CAMP Water/Wastewater Bond Fun 07/10/2009 1,164,906.75 1,164,906.75 1,164,906.75 0.380 0.380 1 SYS116-02116-02 CAMP Water/Wastewater Bond Fun 07/10/2009 7,074,888.73 7,074,888.73 7,074,888.73 0.380 0.380 1 Subtotal and Average 8,237,293.04 8,239,795.48 8,239,795.48 8,239,795.48 0.380 1 Total and Average 8,237,293.04 8,239,795.48 8,239,795.48 8,239,795.48 0.380 1 Portfolio CAMP CP Run Date:10/05/2009-15:45 PM(PRF_PM2)SymRept 6.41.202a Report Ver.5.00 RECEIVED Comcast Comcast Cable OCT 0 5 2009 � 3443 Deer Park Drive Stockton, CA 95219 CITY CLERK'S OFFICE CITY OF 13UP INGAME October 1 , 2009 Mr. Jesus Nava Finance Director/Treasurer City of Burlingame 501 Primrose Road Burlingame, CA 94010 Re: High Definition Channel Additions Dear Mr. Nava, We are pleased to announce the launch of the following High Definition programming in your area, effective immediately: Programming Channel Tier NBA League Pass HD 450 A-la-Carte NHL/MLB League Pass HD 460 A-la-Carte truTV HD 748 Starter HD CNN headline News HD 774 Starter HD Tennis HD 786 SET HD ESPN U HD 788 D1 HD TCM HD 789 D1 HD Customers are being notified of these additions by way of a Digital Control Terminal message. As always, if you have any questions regarding these additions, please contact your local Government Affairs Director, Lee Ann Peling at (415) 715-0579. Sincerely, .�J Pat Rice Compliance Manager co m ca st Comcast Cable ® 3443 Deer Park Drive Stockton,CA 95219 October 2, 2009 RECEIVED OCT 0 6 2009 Mr.Jesus Nava Finance Director/Treasurer CITY CLERK'S OFFICE City of Burlingame CITY OF BURLINGAME 501 Primrose Road Burlingame, CA 94010 Re: KTSF Multi-cast Launch Dear Mr. Nava, Effective on or after November 3, 2009,the following programming will be added in your area: Programming Channel Tier KTSF-KBS 173 Digital Limited Basic KTSF-MBS 175 Digital Limited Basic All customers with a Digital Control Converter will now have access to the above channels of Korean broadcasting,in addition to KTSF (Channel 8) currently on the lineup. Customers are being notified of these additions by way of a message on their Digital Control Terminal and pricing is not affected. If you have any questions,please contact your local Government Affairs Representative,Lee Ann Peling at (415) 715-0579. Sincerely, Pat Rice Compliance Manager