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HomeMy WebLinkAboutAgenda Packet - CC - 2009.07.20 CITY G BURUNGAME Y-NA- W-. BURLINGAME CITY HALL 501 PRIMROSE ROAD BURLINGAME, CA 94010 CITY COUNCIL MEETING AGENDA Monday,July 20, 2009 CLOSED SESSION: 6:30 p.m. - Conference Room A a. Conference with Labor negotiator pursuant to Government Code §54957.6(a): City Negotiators: Deirdre Dolan, Jim Nantell, Glenn Berkheimer(IEDA) Employee Organizations: AFSCME 829, AFSCME 2190, BAMM, Fire Administration, IAFF 2400, Police Administrators, Police Officers Association, Teamsters Local 856, and Department Head/Unrepresented 1. CALL TO ORDER—7:00 p.m.—Council Chambers 2. PLEDGE OF ALLEGIANCE TO THE FLAG 3. ROLL CALL 4. APPROVAL OF MINUTES —Regular Council Meeting of June 15, 2009 5. PRESENTATIONS a. Proclamations recognizing Green Ribbon Task Force members b. Recognition of Bay Rescuers 6. PUBLIC HEARINGS a. Public Hearing and Introduction of an Ordinance amending Chapter 4.09 of the Burlingame Municipal Code to increase Transient Occupancy Tax (TOT) from 10% to 12% 1 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. 7. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 8. STAFF REPORTS AND COMMUNICATIONS a. Approval of the Urban Forest Management Plan update b. Approval of Broadway Merchants Movie Night c. Library Board Appointment d. Facility fee waivers for neighborhood group meetings e. Appointment of Council Sub-Committees to prepare ballot arguments 9. APPROVAL OF CONSENT CALENDAR a. Adopt a Resolution granting approval to enter into an amendment to a professional services agreement with PBS&J to perform environmental review services related to the Safeway project b. Approval of FY 09-10 Community Groups funding requests c. Adopt a Resolution awarding a construction contract to Gallagher& Burk, Inc. for the 2009 Federal ARRA Grant Street Resurfacing Project d. Approval of attendance by Public Works Management Analyst at an out-of-state conference in Kansas City e. Approval for two Police Department personnel to attend a Reflex Traffic Systems Photo Enforcement Operation and Management Training class in Phoenix, Arizona f. Approval of a Franchise Agreement between the SBWMA and the City of San Carlos related to the Shoreway Recycling and Disposal Center g. Warrants & Payroll 10. COUNCIL COMMITTEE AND ACTIVITIES REPORTS/AND ANNOUNCEMENTS Council Members report on committees and activities and make announcements. 11. PUBLIC COMMENTS—At this time,persons in the audience may speak on any item on the agenda or any other matter within the jurisdiction of the Council. The Ralph M.Brown Act(the State local agency open meeting law)prohibits Council from acting on any matter that is not on the agenda. Speakers are requested to fill out a"request to speak"card located on the table by the door and hand it to staff. The Mayor may limit speakers to three minutes each. 2 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. 12. OLD BUSINESS a. Discussion of AB 289—Proposed CEQA exemption for high speed rail grade separation projects 13. NEW BUSINESS 14. ACKNOWLEDGMENTS a. Commission Minutes: Library, May 12, 2009; Planning, June 22 &July 13, 2009 b. Department Reports: Police, May 2009 Building, June 2009 C. Revised high speed rail public outreach matrix for Burlingame d. Letter from Comcast concerning programming adjustments 15. ADJOURNMENT Notice: Any attendees wishing accommodations for disabilities please contact the City Clerk at 650 558-7203 at least 24 hours before the meeting. A copy of the Agenda Packet is available for public review at the City Clerk's office,City Hall,501 Primrose Road,from 8:00 a.m.to 5:00 p.m.before the meeting and at the meeting. Visit the City's website at www.burlin am�e.org. Agendas and minutes are available at this site. NEXT REGULAR CITY COUNCIL MEETING—MONDAY,AUGUST 17, 2009 3 Any writings or documents provided to a majority of the City Council regarding any item on this agenda will be made available for public inspection at the Water Office Counter at City Hall located at 501 Primrose Road during normal business hours. CITY BVWFjrpAME y bog 00 �AAT[D JUN[b. BURLINGAME CITY COUNCIL Unapproved Minutes Regular Meeting of June 15, 2009 STUDY SESSION a. CLIMATE ACTION PLAN Council met with Kathleen Gallagher of CSG Consultants and reviewed the Climate Action Plan. 1. CALL TO ORDER A duly noticed regular meeting of the Burlingame City Council was held on the above date in the City Hall Council Chambers. Vice Mayor Cathy Baylock called the meeting to order at 7:06 p.m. 2. PLEDGE OF ALLEGIANCE TO THE FLAG Led by Joe LaMariana. CLOSED SESSION CA Guinan advised that Council, minus Mayor Keighran, met in closed session and directed staff regarding the following and stated that there is no further reportable action: a. Conference with Labor negotiator pursuant to Government Code §54957.6(a): City Negotiators: Deirdre Dolan, Jim Nantell, Glenn Berkheimer(IEDA) Employee Organizations: AFSCME 829, AFSCME 2190, BAMM, Fire Administration, IAFF 2400, Police Administrators, Police Officers Association, Teamsters Local 856, and Department Head/Unrepresented 3. ROLL CALL COUNCILMEMBERS PRESENT: Baylock, Deal,Nagel, O'Mahony COUNCILMEMBERS ABSENT: Keighran 4. MINUTES Councilwoman O'Mahony made a correction to item 7c, page 4, the last sentence of paragraph 2, should read that if the two Council members were unable to attend a meeting, a staff member would only attend the meeting in a crucial situation. Councilwoman Nagel made a correction to item 8c,page 4, to read made a motion to approve item 8c, not made a motion to approve the Consent Calendar. Councilwoman O'Mahony 1 Burlingame City Council June 15,2009 Unapproved Minutes made a motion to approve the amended minutes of the June 1, 2009 regular Council meeting; seconded by Councilman Deal. The motion was approved by voice vote, 4-0-1 (Keighran absent). 5. PRESENTATION a. RECOGNITION OF WALK OF FAME RECIPIENTS Vice Mayor Baylock recognized the following Walk of Fame recipients: the late, Gloria Barton, former City Councilwoman and Mayor; the late, Carl Reyna, longtime supporter of Burlingame youth sports; and Linda White of the American Red Cross. 6. PUBLIC COMMENTS Vice Mayor Baylock announced that anyone wishing to speak about item 7a, the Burlingame Climate Action Plan, could do so after the staff report was presented and discussed. She opened the public comments. John Root, 728 Crossway Road spoke on items 7d; 8f; high speed rail and the Grand Jury report. Pat Giorni, 1445 Balboa Avenue spoke on item 8c and bicycle safety. Tim O'Hara, property manager for 1116 Laguna Avenue spoke about trash being dumped in the alleyway between Laguna and Chula Vista. There were no further comments from the floor. 7. STAFF REPORTS AND COMMUNICATIONS a. BURLINGAME CLIMATE ACTION PLAN CM Nantell introduced Kathleen Gallagher of CSG Consultants who has worked with the Green Ribbon Task Force and gave an overview of the plan covering in brief the following: Background, purpose and climate action legislation; Climate Action Plan development milestones; Community Greenhouse Gas Inventory; Achieving Greenhouse Gas Reduction Target; Program Recommendations in two phases with phase 1 recommendations being implemented before 2012 and phase 2 recommendations being implemented from 2012 to 2020; and Implementation, Funding and Next Steps. Council discussion followed concerning it being an ongoing plan, the difference between composting and landfill; initial cost of the plan; shared Sustainability Coordinator; landscape efficiency ordinance; energy audits for residents; solar credits from ABAG; green building program; partnering with PG&E; priority parking for hybrid cars; commercial recycling disposal; solar savings; construction material recycling; residential green building points; establish a City Green Team. Vice Mayor Baylock opened the public comments and the following citizens spoke: Mike McCord, 209 Bloomfield Road; Daniel Matross, 1532 Carol Avenue; Charles Voltz, 725 Vernon Way; Joe LaMariana, 1336 Balboa Avenue; Michael Brownrigg, 1524 Columbus Avenue; Susan Castner-Paine, 728 Concord Way; Denise Divickson, 209 Bloomfield Road. Councilman Deal made a motion to approve the Climate Action Plan with the understanding that there will be changes adtfurther discussion about the individual components; seconded by Councilwoman O'Mahony. The motion was approved by voice vote 4-0-1 (Keighran absent). 2 Burlingame City Council June 15,2009 Unapproved Minutes b. RESOLUTION APPROVING SBWMA REVISED FINANCING PLAN FOR THE SHOREWAY ENVIRONMENTAL CENTER,AUTHORIZING THE ISSUANCE OF $55.32 MILLION IN SOLID WASTE ENTERPRISE REVENUE BONDS AND AUTHORIZING THE CITY TREASURER TO ENTER INTO A USE OF FUNDS AGREEMENT IN THE AMOUNT OF$3 MILLION FOR A PERIOD OF FIVE YEARS FinDir Nava reviewed the staff report and requested Council adopt Resolution No. 55-2009 approving a revised financing plan of the South Bayside Waste Management Authority(SBWMA) to finance the construction of the Shoreway Environmental Center; approving the issuance of$56.50 million in Solid Waste Enterprise Revenue Bonds and authorizing the City Treasurer to enter into a Use of Funds Agreement in the amount of$3 million for a five year period. FinDir Nava explained that the amount for the Solid Waste Enterprise Revenue Bonds had just increased from $55.32 million to $56.50 million due to higher interest costs and other financing needs. In response to an inquiry from Council, FinDir Nava introduced Kevin McCarthy, Executive Director, SBWMA who reported that the fundamentals of the project have improved and the construction bids for the Shoreway Environmental Center were 40 percent lower than initially expected and the commodity revenues have rebounded. He said construction would begin mid-September 2009 and would continue through the spring of 2011 and at this time Burlingame is the only city committed to invest. Councilwoman O'Mahony made a motion to approve Resolution No. 55-2009, indicating the increase to $56.50 million for the SBWMA revised financing plan for the Shoreway Environmental Center; seconded by Councilman Deal. The motion was approved by voice vote 4-0-1 (Keighran absent). C. WAIVER OF BLOCK PARTY PERMITS IN LIEU OF EMERGENCY PREPAREDNESS PRESENTATION FC Dornell reviewed the staff report and presented the following two options: Option 1 would waive the block party permit fee at time of application in return for allowing a Community Emergency Team Member (CERT) make a brief informal presentation at a predetermined time on the CERT program, Get Ready program, and other services available to the public; Option 2 would separate the presentation from the block party, schedule the presentation within a reasonable time frame, require a commitment of a minimum number of adult attendees, and rebate the block party fee after the presentation had been made. FC Dornell recommended if Council supports one or a variation of the options, that it be a pilot program from July through October to measure the success of the program. Council discussion followed concerning the two options and Councilwoman Nagel made a motion to waive the $50.00 block party fee for groups who agree to invite a CERT volunteer to come at a prearranged time to make a 10 to 15 minute presentation about the services that the City offers for emergency preparedness; the need for neighborhoods to be self sufficient in the event of a catastrophe; advise the group about the services available such as, SMC alert, crimereports.com, and the City's newsletter; a signup sheet indicating who attended, and if at least 10 people heard the presentation, the fee would be refunded; and it would be a pilot period to be reevaluated in October; seconded by Councilman Deal. The motion failed by voice vote 1-3-1 (Baylock, Deal, O'Mahony dissented) (Keighran absent). Councilwoman Nagel reworded her motion to begin a program in Burlingame that would allow people having block parties to receive a rebate if they invite a CERT volunteer to make a presentation about the city's emergency preparedness and communications services; and it would be a pilot program to be reevaluated in October; seconded by Councilman Deal. The motion was approved by voice vote 4-0-1 (Keighran absent). 3 Burlingame City Council June 15,2009 Unapproved Minutes d. APPROVAL OF A BALLOT MEASURE TO INCREASE THE CITY'S TRANSIENT OCCUPANCY TAX (TOT) FROM 10% TO 12% AND ORDERING AN ELECTION TO BE HELD ON NOVEMBER 3, 2009 FinDir Nava reviewed the staff report and requested Council adopt Resolution No.56-2009 adding a ballot measure on the November 3, 2009 election approving an increase of the City's Transient Occupancy Tax (TOT) from 10%to 12%. FinDir advised that the last time the City increased the TOT was in 1991 when the Council increased the tax rate from 8% to 10%. The 10%tax rate was reaffirmed and validated by the voters in 2001 by an affirmative vote of 71.6%. He advised that the hotel general managers have all been notified of the proposed increase. Councilwoman O'Mahony made a motion to adopt Resolution No. 56-2009, with the four components, to increase the Transient Occupancy Tax from 10% to 12%; seconded by Councilman Deal. The motion was approved by voice vote 4-0-1 (Keighran absent). e. RESOLUTION NO. 57-2009 AFFIRMING CITY COUNCIL RETIREE MEDICAL BENEFITS HRD Dolan reviewed the staff report and requested Council adopt Resolution No. 57-2009 affirming the City's provision of retiree medical benefits to City Council members. HRD Dolan advised that the medical benefits provided to the City Council are equivalent to those provided to miscellaneous employees of the City. In 2008 Council approved a reduction in retiree medical benefits for miscellaneous employees hired after March 31, 2008. This reduction in retiree medical benefits also applies to City Council members new elected after March 31, 2008. Council discussion followed concerning medicare eligibility for benefits and decrease in health insurance costs at that time; time required for retiree medical benefits for future Council Members and for their spouses; who are considered miscellaneous employees; request for staff to report back on Council Members present compensation and other cities compensation comparison. Councilwoman Nagel made a motion to adopt Resolution No.57-2009 affirming City Council retiree medical benefits; seconded by Councilwoman O'Mahony. The motion was approved by voice vote 4-0-1 (Keighran absent). 8. CONSENT CALENDAR Councilman Deal requested that item 8a be pulled for further discussion and Councilwoman O'Mahony requested item 8j be pulled for further discussion. Councilwoman O'Mahony made a motion to approve items 8b through 8i; seconded by Councilwoman Nagel. The motion was approved by voice vote 4-0-1 (Keighran absent). a. ADOPT RESOLUTION NO. 58 -2009 AUTHORIZING AMENDMENT TO AN AGREEMENT WITH PARKING COMPANY OF AMERICA FOR NORTH BURLINGAME SHUTTLE SERVICES 4 Burlingame City Council June 15,2009 Unapproved Minutes DPW Murtuza requested Council adopt Resolution No. approving Resolution No. 58-2009 approving and authorizing the City Manager to execute Amendment No. 4 to the agreement between the City of Burlingame and Parking Corporation of America(PCA) for the North Burlingame Shuttle bus services. Councilman Deal questioned the per hour cost increase for the North Burlingame shuttle since there had been a cost decrease in the fees for other shuttles and were other companies sought that might provide a better per hour rate. DPW Murtuza responded and said the shuttle is completely funded by COAG, as well as, the Sisters of Mercy and Peninsula Hospital and is managed differently than the Caltrain shuttle. He further stated that the rates for this shuttle are lower than other JPB shuttles and the Peninsula Alliance solicited bids and this one was the lowest. Councilwoman Nagel made a motion to approve item 8a; seconded by Councilwoman O'Mahony. The motion was approved by voice vote 4-0-1 (Keighran absent). b. ADOPT RESOLUTION NO. 59-2009 AWARDING A CONSTRUCTION CONTRACT TO PACIFIC TRENCHLES_S, INC. FOR THE 2009 CITY WIDE SEWER REHABILITATION PROJECT, PHASE 1 DPW Murtuza requested Council approve Resolution No. 59-2009 awarding a construction contract for 2009 City Wide Sewer Rehabilitation Project, Phase 1 to Pacific Trenchless, Inc. C. ADOPT RESOLUTION NO. 60-2009 REQUESTING METROPOLITAN TRANSPORTATION COMMISSION TO ALLOCATE TRANSPORTATION DEVELOPMENT ACT, ARTICLE 3 PEDESTRIAN AND BICYCLE PROJECT FUNDING FOR FY 2009-10 PWD Murtuza requested Council approve Resolution No. 60-2009 a request to the Metropolitan Transportation Commission for the allocation of Fiscal Year 2009/2010 Transportation Development Act Article 3 Pedestrian and Bicycle Project funding. d. ADOPT RESOLUTION NO. 61-2009 REJECTING ALL BIDS RECEIVED FOR THE BAYSHORE SIGNAL INTERCONNECT PROJECT DPW Murtuza requested Council approve Resolution No. 61-2009 rejecting all bids for the Bayshore Signal Interconnect Project. e. ADOPT RESOLUTIONS NO. 62-2009; 63-2009; 64-2009 AUTHORIZING FINANCIAL ASSISTANCE APPLICATION, REIMBURSEMENT INTENTION,AND DEDICATION OF SEWER USER FEES FOR STATE REVOLVING FUND FINANCING TO FUND THE CITY WIDE SEWER REHABILITATION PROJECT 2010 (ARRA) DPW Murtuza requested Council approve Resolution No.62-2009 establishing a dedicated source of revenue for repayment of the State Revolving Fund Financing Agreement for the planning, design and construction of the City Wide Sewer Rehabilitation Project 2010 (ARRA Fund); and Resolution No. 63-2009 stating the City's intention to reimburse City for any sewer rehabilitation expenditures paid prior to the City obtaining financing through the State Water Resource Control Board for said project; and Resolution No. 64 -2009 authorizing the City Manager to execute and file an application for a Financing Agreement with the California Water Resources Control Board for the planning, design, and construction of the City Wide Sewer Rehabilitation Project 2010 (ARRA Fund). 5 Burlingame City Council June 15,2009 Unapproved Minutes L ADOPT RESOLUTIONS NO. 65-2009 AND 66-2009 APPROVING FY 2009-10 OPERATING AND CAPITAL IMPROVEMENT BUDGETS AND ESTABLISHING 2009-10 APPROPRIATION LIMIT FinDir Nava requested Council approve Resolution No. 65-2009 adopting Operating and Capital Improvement budgets for the City of Burlingame Fiscal Year 2009-10; and Resolution No. 66-2009 establishing 2009-2010 appropriation limit for City of Burlingame pursuant to Article XII B of the California Constitution. g. ADOPT RESOLUTION NO. 67-2009 AUTHORIZING CHAMBER OF COMMERCE AGREEMENT FinDir Nava requested Council approve Resolution No. 67-2009 approving and authorizing the City Manager to execute an agreement with the Burlingame Chamber of Commerce to provide information and promotion services in 2009-10. h. ADOPT RESOLUTION NO. 68 -2009 AUTHORIZING PENINSULA CONFLICT RESOLUTION CENTER MEDIATION SERVICES CONTRACT FOR FY 2009-10 FinDir Nava requested Council approve Resolution No. 68-2009 approving and authorizing the City Manager to execute an agreement with the Peninsula Conflict Resolution Center for the provision of conflict resolution services. L ADOPT RESOLUTION NO. 69-2009 TO RENEW AN INFORMATION SERVICES CONTRACT WITH CAINE COMPUTER CONSULTING, LLC TO PROVIDE INFORMATION TECHNOLOGY MANAGEMENT SERVICES FOR THE POLICE DEPARTMENT COP Van Etten requested Council approve Resolution No. 69-2009 renewing an information services contract with Caine Computer Consulting, LLC to provide information technology management services for the Police Department. j. REQUEST DIRECTION ON WHETHER TO CANCEL THE AUGUST 3, 2009 REGULAR CITY COUNCIL MEETING CC Kearney requested Council approve the cancellation of the regular City Council meeting scheduled for August 3, 2009. In the past, due to summer vacations, this meeting has been cancelled. Councilwoman O'Mahony questioned whether there was anything critical coming up that would warrant not cancelling the meeting. CM Nantell responded and said the Department Heads review the crystal ball and agreed with cancelling the meeting. Councilwoman O'Mahony made a motion to approve item 8j; seconded by Councilman Deal. The motion was approved by voice vote, 4-0-1 (Keighran absent). k. WARRANTS & PAYROLL 6 Burlingame City Council June 15,2009 Unapproved Minutes FinDir Nava requested approval for payment of Warrants#39843-40349 duly audited, in the amount of $1,917,273.16; Payroll checks#174203-174453 in the amount of$3,786,080.71 for the month of May 2009. Councilwoman O'Mahony made a motion to approve item 8k; seconded by Councilwoman Nagel. The motion was approved by voice vote, 4-0-1 (Keighran absent). 10. COUNCIL COMMITTEE REPORTS Council reported on various events and committee meetings each of them attended on behalf of the City. 11. PUBLIC COMMENTS Pat Giorni, 1445 Balboa Avenue spoke about lobbying for the Broadway overpass and cable services. There were no further comments from the floor. 12. OLD BUSINESS There was no old business. 13. NEW BUSINESS There was no new business. 14. ACKNOWLEDGMENTS a. Commission Minutes: Parks &Recreation, May 21, 2009; Beautification, June 4, 2009; Planning, June 8, 2009 b. Department Reports: Police, April 2009; Building, May 2009; Finance, May 2009 15. ADJOURNMENT Vice Mayor Baylock adjourned the meeting at 10:10 p.m. in memory of local resident Sig ("Yash") Yashinitsky. Respectfully submitted, Mary Ellen Kearney City Clerk 7 Burlingame City Council June 15,2009 Unapproved Minutes CITY 0 STAFF REPORT GURUGAME AGENDA 6a �q ITEM# Nwi[o J Vu[6 w0 MTG. DATE July 20,2009 TO: HONORABLE MAYOR AND CITY COUNCIL SUBM> D , BY DATE: July 7, 2009 AP OVED Y FROM: Jesus Nava, Finance Director 558-7222 SUBJECT: Public Hearing and Introduction of An Ordinance Amending Chapter 4.09 of the Burlingame Municipal Code to Increase the Transient Occupancy Tax from 10% to 12% RECOMMENDATION: That the City Council: 1. Conduct a Public Hearing to take oral or written testimony on the proposed ordinance; and 2. Introduce An Ordinance Of The City Council Of The City Of Burlingame Amending Section 4.09.025 Of Chapter 4.09 Of The Burlingame Municipal Code, To Increase The Transient Occupancy Tax Rate From 10% To 12% On The Rent Charged By Operators To Hotel Guests Within The City; BACKGROUND: The City of Burlingame added a measure to the November 3, 2009 election ballot asking city voters to increase the Transient Occupancy Tax from 10% to 12%. The ballot measure is an increase to the general tax imposed by the city under Chapter 4.09 of the Municipal Code, Uniform Transient Occupancy Tax. The last tax increase was in September 1991 when the Council increased the tax rate from 8% to 10%. The 10%tax rate was reaffirmed and validated by Burlingame voters in 2001 by an affirmative vote of 71.6%. The ballot measure is needed to help generate additional revenue to help the city meet its current and future obligations. Those include funding for general city services and infrastructure maintenance and improvements, including the reconstruction of the Hwy 101 and Broadway Ave. interchange. The city's portion of the interchange project is estimated at $8 million with funding coming from the general fund. Ordinance Amendment Chapter 4.09 of the Municipal Code, Uniform Transient Occupancy Tax is amended to increase the tax from 10%to 12%. Two public hearings are scheduled to give residents an opportunity to address the Council. The first is on July 20,2009. A second public hearing will be held on August 17, 2009 prior to the final adoption of the ordinance by the Council. By its own language, the ordinance amendment will not become effective unless the voters approve it at the November 3rd election and then only 10 days after the Council approves the canvass of votes. 1 Adopted Ballot Language (June 15, 2009) "To preserve funding for general city services, including maintaining public safety, recreation,planning and library services, and repairing and improving city streets and infrastructure, such as the Broadway/Highway 101 interchange, shall the City of Burlingame approve an ordinance amending the Burlingame Municipal Code to increase the transient occupancy tax from ten (1091o)per cent to twelve (1201o)per cent on the rent charged to hotel guests within the City?" Impartial Analysis and Public Information The city attorney will prepare an impartial analysis of the ballot measure. Arguments in favor and in opposition to the measure will also be developed and presented to the voters. Public information that will help educate the voters about the measure will also be made available. FISCAL IMPACT: If approved by the voters, the increase in the TOT is expected to produce approximately$2 million per year depending on annual gross hotel room rental revenue. If approved, the new tax rate would become effective January 1, 2010. Therefore, the potential increase in revenue for fiscal year 2009-2010 would be $1 million for the remaining six months of the fiscal year. Understandably this is a difficult time to increase a general tax that is applicable only to hotels. Hotel occupancy rates are down reflecting a lull in both business travel and tourism. However the need for the increase confronts the city now. In addition, a number of other San Mateo County cities are also placing a similar measure on their ballots. This will help prevent undue competition from neighboring hotels arising from the increase in the Burlingame tax rate. ATTACHMENTS: An Ordinance Of The City Council Of The City Of Burlingame Amending Section 4.09.025 Of Chapter 4.09 Of The Burlingame Municipal Code, To Increase The Transient Occupancy Tax Rate From 10% To 12% On The Rent Charged By Operators To Hotel Guests Within The City Notice of Public Hearings, Consideration of an Ordinance Amending Section 4.09.025 of Chapter 4.09 of the Burlingame Municipal Code to Increase the Transient Occupancy Tax Rate from 10% to 12% 2 ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF BURLINGAME AMENDING SECTION 4.09.025 OF CHAPTER 4.09 OF THE BURLINGAME MUNICIPAL CODE, TO INCREASE THE TRANSIENT OCCUPANCY TAX RATE FROM 10% TO 12% ON THE RENT CHARGED BY OPERATORS TO HOTEL GUESTS WITHIN THE CITY WHEREAS, because of declining revenues caused by the current economic recession, the City of Burlingame has reduced its fiscal year 2008-2009 budget by more than $2 million dollars; and WHEREAS, the California State government has threatened to take away a significant share of the City's local tax revenue in order to balance the State budget, thereby exacerbating the City's budget problems; and WHEREAS, the City has taken action in the 2009-2010 fiscal year budget to cut costs, eliminate waste and reduce employee salaries and benefits in order to adjust to the realities of the current economic situation; and WHEREAS, the City, despite the budget cuts that have already been made, faces only two realistic choices for addressing further declining City funds: either the City must generate additional revenue or drastically reduce essential City services; and WHEREAS, the City Council of the City of Burlingame, by adoption of Resolution No. 29-09, has called a general municipal election to be held on Tuesday,November 3, 2009; and WHEREAS, in order to provide additional funding to preserve essential City services and to maintain and improve City infrastructure including the Broadway/Highway 101 interchange, the City Council has determined to submit to the voters at the general municipal election on November 3, 2009, a ballot measure adopting an ordinance amending section 4.09.025 of the Burlingame Municipal Code, to increase the City's transient occupancy tax from ten (10%) per cent to twelve (12%) per cent on the rent charged by the operator to hotel guests within the City; NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF BURLINGAME DOES HEREBY ORDAIN AS FOLLOWS: Section 1. Section 4.09.025 of Chapter 4.09 of the Burlingame Municipal Code is hereby amended to read as follows: "4.09.025 Tax Rate For the privilege of occupancy in any hotel, each transient is subject to and shall pay a tax in the amount of twelve percent(12%) of the rent charged by the operator." Section 2. Effective Date This ordinance amending section 4.09.025 of Chapter 4.09 of the Burlingame Municipal Code shall only become effective ten (10) days after the date on which the City Council has approved the canvass of votes and declared that the voters of the City of Burlingame have approved said ordinance by a vote of no less than a majority of the votes cast by the electors voting on the tax measure set forth in this ordinance at the general municipal election to be held on Tuesday, November 3, 2009. Ann Keighran, Mayor The foregoing Ordinance No. was introduced at a Regular Meeting of the City Council of the City of Burlingame, held on the 20th day of July, 2009 by the following vote, to wit: AYES: Councilmembers NOES: Councilmembers ABSENT: Councilmembers and will come up for adoption as an Ordinance of the City of Burlingame at a Regular Meeting of the Council to be held on the 17th day of August, 2009. Mary Ellen Kearney, City Clerk NOTICE OF PUBLIC HEARINGS CONSIDERATION OF AN ORDINANCE AMENDING SECTION 4.09.025 OF CHAPTER 4.09 OF THE BURLINGAME MUNICIPAL CODE TO INCREASE THE TRANSIENT OCCUPANCY TAX RATE FROM 10%TO12% PLEASE TAKE NOTICE that on July 20, 2009, at 7:00 p.m., in the Council Chambers, Burlingame City Hall, 501 Primrose Road, Burlingame, the City Council of the City of Burlingame will conduct a public hearing to consider the introduction of an ordinance amending section 4.09.025 of Chapter 4.09 of the Burlingame Municipal Code to increase the City of Burlingame's transient-occupancy tax rate from ten (10%) per cent to twelve (12%) per cent on the rent operators charge to hotel guests within the City. PLEASE TAKE FURTHER NOTICE that on August 17, 2009, at 7:00 p.m., in the Council Chambers, Burlingame City Hall, 501 Primrose Road, Burlingame, the City Council of the City of Burlingame will conduct a second public hearing to consider the adoption of this ordinance amending section 4.09.025 of Chapter 4.09 of the Burlingame Municipal Code to increase the City of Burlingame's transient-occupancy tax rate from ten (10%)per cent to twelve (12%)per cent on the rent operators charge to hotel guests within the City. On June 15, 2009, the City Council of the City of Burlingame adopted a Resolution submitting to the voters of Burlingame, a measure to increase the City's transient occupancy tax from the current 10% to 12%. The transient occupancy tax is that tax which operators charge hotel guests on the rent which guests pay to stay in a hotel room in the City of Burlingame. This ordinance, if adopted by the Council, will not become effective unless approved by the voters at the general municipal election to be held on November 3, 2009. Interested persons wishing to comment on the proposed ordinance, may be present and be heard at either or both of the Public Hearings, or may submit written comments prior to the Public Hearings,to the City Clerk, City Hall, 501 Primrose Lane, Burlingame, California 94010. Further information regarding the proposed ordinance amendment may be obtained from the City Clerk at City Hall, 501 Primrose Road,Burlingame, California 94010(650-558-7203). • STAFF REPORT BURLINGAME AGENDA 8a ITEM # MTG. 7/20/ 09 DATE TO: HONORABLE MAYOR AND CITY COUNCIL SUBMI BY t DATE: July 20, 2009 APP OVE FROM: Parks & Recreation Director (558-7307) BY - 14), W suwEm APPROVAL OF THE URBAN FOREST MANAGEMEN PLAN UPDATE RECOMMENDATION: Approve the updates to the Urban Forest Management Plan BACKGROUND: The Urban Forest Management Plan was adopted on August 20, 2007 with the goal to "Manage the community's urban forest to enhance the quality of life for the citizen's of Burlingame." The initial plan has served well as a compilation of tree policies and practices within the City and was intended to be enhanced over time. This update adds several sections to give further guidance in managing the City's urban forest resources. The updated plan submitted for approval adds or updates the following sections to the plan. Updated Sections -Updates the Statistics & Facts Section — Pg. 7 Updated to show 2008 data Makes non-substantive wording changes to the following policy sections for clarification: •City Street Tree Policies — Pg. 8 Format revisions; information the same. •Private Tree Policies — Pg. 9 Format revisions; information the same. Cost for filing permit application changed from $50 to $75 to reflect increase in fees and services Policies Added Explanations below -Themed Block Policy — Pg. 14 Policy for Expanding Width of Planter Strips to Accommodate Larger Canopy Trees — Pg. 15 Tree Management Policies and Practices Added -Pruning Standards — Pg. 20-28 New section added to provide pruning standards for anyone working on public trees. -Planting Techniques — Pg. 29 New section added to provide steps for successful tree planting. -Landscaping Around Established Trees — Pg. 30 Added to give guidance when landscaping around trees. -Tree Protection During Construction—Pg. 31 Added to help avoid tree damage during construction projects. -Landscaping Impacts—Pg. 33 Added to provide property owner options when improving curb appeal -Sidewalk Impacts and Replacements—Pg. 34 Added to provide options when replacing sidewalk around established trees Attachment Updates and Additions Updates -H-1 Trees Under Utility Lines—Pg. 59 Entire list revised as of July 2008 -H-2 Trees in Planting Strips Under 4' Wide—Pg. 60 Entire list revised as of July 2008 -H-3 Trees in Planting Strips 4' to 6' Wide—Pg. 61 Entire list revised as of July 2008 -H-4 Trees in Planting Strips Over 6' Wide—Pg. 62 Entire list revised as of July 2008 -I Beautification Commission Rules and Procedures--Pg.65-67 Section IIA Language change: "Election and term of officers"to"Rotation of Commission Officers" Section III: Meeting time changed from 5:30pm to 6:00pm. Added -C-I Tree Pruning Work Plan—Pg.47 Work Plan added as part of new Pruning Standards. -H-5 Trees on Themed Blocks—Pg. 63-64 List of 126 blocks established under adopted Theme Block Policy. -J City Municipal Code Chapter 11.04: Street Trees—Pg. 68-71 Existing Municipal Code added. -K City Municipal Code Chapter 11.06: Urban Reforestation and Tree Protection—Pg. 72-76 Existing Municipal Code added. Policy Additions The plan update includes two policy additions: I - Themed Block Policy (Page 14) -- approved by the Council on October 12, 2008, which established 126 street tree themed blocks in the City of Burlingame. 2 -Policy for Expanding Width of Planter Strips to Accommodate Larger Canopy Trees(Page 15)--The Parks and Recreation, Public Works, and Planning Department staff jointly collaborated to develop this policy at the request of the City Council. The policy encourages planting of larger stature trees that will contribute more significantly to the urban canopy while reducing the City's long term liability for sidewalk repairs by widening the planter strip. Staff is requesting approval of this policy in conjunction with the plan update. BUDGET IMPACT: -No additional budget impacts are anticipated ATTACHMENTS: A. Urban Forest Management Plan(Proposed Updates and Changes in Red) CITY OF BURLINGAME rA= BURLINGAME C A L I F O R N I A URBAN FOREST MANAGEMENT PLAN �tr P�eff �o,�� e'Qyace to Lam' Approved August 20,2007 Updated July 20,2009 URBAN FOREST MANAGEMENT PLAN BURLINGAME CITY OF BURLINGAME IWZN URBAN FOREST MANAGEMENT PLAN Table of Contents PHILOSOPHIES AND STATISTICS Introduction Mission Statement..........................................................................................................................................................................................................................................................................................................2Defnitionsl 2 Managingthe Urban Forest ....................................................................................................3 Benefits of Trees in Urban Areas ...........................................................................................4 Statistics & Facts ...................................................................................................................7 POLICIES CityStreet Tree Policies ......................................................................................................... 8 PrivateTree Policies...............................................................................................................9 TreeView Policy .................................................................................................................. 10 Themed Block Policy ................. .. . .. .. ..... . . . . ............ Policy for Expanding Width of Planter Strips to Accommodate Larger Canopy Trees....... 15 TREE MANAGEMENT POLICIES AND PRACTICES Inventoryof Existing Trees .................................................................................................. 17 Burlingame Maintenance Program....................................................................................... 18 MaintenanceStandards................................................................................................... 18 MaintenanceCycles.......... ......................................................................................... 18 MaintenancePolicies...................................................................................................... 18 PruningStandards................... . .............. ............................................................................20 Foundation for the Standards..........................................................................................20 Pruning Need, Objectives and Plans...............................................................................20 PruningPractices ............................................................................................................21 PruningTechniques ........................................................................................................24 Structural Pruning of Young Trees.................................................................................26 PruningMature Trees .....................................................................................................26 PalmPruning ..................................................................................................................27 RootPruning...................................................................................................................27 Planting Techniques........................... ........... . 29....................................................................... Landscaping Around Established Trees ...............................................................................30 Tree Protection During Construction....................................................................................31 LandscapingImpacts ............................................................................................................33 Sidewalk Impacts and Replacement............................... .................34 ..................................... Trees & Roadway Impacts....................................................................................................35 Criteriafor Tree Removal.....................................................................................................39 - i - URBAN FOREST MANAGEMENT PLAN Approved Replacement Species ..........................................................................................40 Planto Plant in New Areas...................................................................................................41 Public/Political Input and Appeals Process..........................................................................42 ATTACHMENTS A. California Tree City USA's ..............................................................................................43 B. Street Tree Permit.......................... ...............45 ..................................................................... C. Protected Tree Removal Permit Application(Private Trees)............................................46 CI Tree Pruning Work Plan...... ... ... ... ... ... ... ... ... ... ... ...... ... ... ... ... ... ...... ... ... ... ...47 D. Street Tree Inventory Report(Tree frequency by species)................................................49 E. Criteria for City Street Tree Removal When There is On-going Sidewalk Damage........54 F. Tree Evaluation Form: Matheny-Clark .............................................................................55 G. City Street Tree Removal Process.....................................................................................58 H. Street Tree Lists.................................................................................................................59 H-1 Trees Under Utility Lines.........................................................................................59 H-2 Trees in Planting Strips Under 3' Wide....................................................................60 H-3 Trees in Planting Strips 3' to 6' Wide......................................................................61 H-4 Trees in Planting Strips Over 6' Wide......................................................................62 H-5 City Street Trees—Themed Blocks..........................................................................63 1. Burlingame Beautification Commission Rules of Procedure............................................65 J. City of Burlingame Municipal Code Chapter 11.04: Street Trees....................................68 K. City of Burlingame Municipal Code Chapter 11.06: Urban Reforestation and Tree Protection...........................................................................................................................72 Updated July 20, 2009 URBAN FORE.vT MANAGEMENT PLAN Introduction The City of Burlingame has a long history of proactive tree planting and proper tree care. From the late 1800's when trees were planted along El Camino Real and Easton Drive to the current day, we have enjoyed the many benefits trees provide to an urban area(see Section IV). Burlingame's urban forest management program is one of the elite programs in San Mateo County and is used by independent arborists as a model for proper tree care. Some examples are: • Burlingame is one of the few cities in the County that has an in-house crew dedicated to the care and maintenance of its trees and the City Council has for several decades included funds in the annual budget to supplement staff's efforts with a tree contractor for large trees or assistance during winter storms. • The City Arborist works directly with the Planning, Building and Parks Divisions and the Planning Commission to add new trees to landscaping plans where possible, protect existing trees during construction and ensure healthy, protected trees are not removed. The Parks Supervisor, also a Certified Arborist, inspects and directly oversees the maintenance of City street trees including contract pruning. • The City's grid pruning program was established so trees would be inspected and maintained on a four-year cycle; the very large, mature trees are inspected and maintained every three years. The National Arbor Day Foundation was established to inspire people to plant, nurture and celebrate trees. The Foundation's annual award "Tree City USA" is given to cities that meet four standards: (1)a tree board or department, (2)a tree care ordinance, (3) a community forestry program with an annual budget of a least $2.00 per capita and (4) an Arbor Day observance and proclamation. More information about the Tree City USA program can be found at: http://www.arborday.org/programs/treecitydirectory.cfm. Burlingame's longtime commitment to trees is evidenced by recognition as a "Tree City USA" for 30 consecutive years. This is the longest streak in the County, 51h longest in the State and one of the longest in the Country for receiving this award. A listing of the California cities that have received Tree City USA awards is included as Attachment"A". This Urban Forest Master Plan is a compilation of information, statistics, policies and procedures that the Burlingame Parks & Recreation Department has had in place for many years. The Goal of the Plan is to manage the community's urban forest to enhance the quality of life. The process integrates the environmental,economic, political, historical, and social values of the community to develop a comprehensive management plan for the urban forest. The Plan includes a background of the City's vision and tree philosophy, show the benefits of an urban forest, list the City's existing tree policies and varieties, describe existing maintenance practices, show the criteria used to consider tree removals, list the trees that are allowed as replacements in street planting strips and explain the process for public appeals of staff decisions. Attachments include tree permits, street tree lists, criteria used to remove trees due to either sidewalk impacts or health concerns, an inventory of street trees listed by species and the Beautification Commission's rules of procedure. Updated July 20, 2009 _ 1 _ URBAN FOREST MANAGEMENT PLAN Mission Statement The Burlingame Parks &Recreation Department is Creating a Better Place to Live, Work and Play by • Providing well-maintained playgrounds, street trees,park spaces and recreational facilities; • Offering a high-quality, diversified program of recreational activities; and • Supporting local community groups Definitions Urban Forestry Management Urban Forestry Management is the systematic management and care of trees and landscape in human settlements. Sustainable Urban Forestry Sustainable Urban Forestry is based on the concept of sustainable urban ecosystems or landscapes designed and managed to minimize impact on the environment and maximize value received for dollars expended over time. Urban or Community Forestry Urban or Community Forestry is the planning for, and management of, a community's forest resources to enhance the quality of life. The process integrates the environmental, economic, political, historical, and social values of the community to develop a comprehensive management plan for the urban forest. A community in this definition is an area of human settlement in a rural or metropolitan region. The urban or community forest includes the vegetation, open space, and related natural resources of the area. Reforestation • The reestablishment of a forest, either by natural regeneration or by planting in an area where forest was removed • Planting of trees, although the site need not be deforested,prior to being reforested • The reestablishment of forest cover, either naturally or artificially • Reforestation occurs on land where trees have been recently removed Grid Pruning Grid Pruning is a systematic tree pruning program that establishes pre-designated geographical areas or grids. All trees in these designated grids are evaluated and/or pruned on a rotating cycle. A cycle may vary from three to four year periods depending on tree species, location, and need for pruning. Benefits of a Grid Pruning Program • A systematic tree pruning program reduces overall costs, and the need for "emergency" or"service request"pruning • Helps reduce liability • Improves the urban forest's health and value Updated July 20, 2009 -2 - URBAN FOREST MANAGEMENT PLAN Managing the Urban Forest An important part of understanding the status of the urban forest is knowing how it has been managed. This requires information on both past and current management methods and actions, such as: • municipal tree care practices, including planting, maintenance, and removal; • existing ordinances, and the level of enforcement practiced (numbers of violations, permits and citations issued,penalties and fines collected); • planning regulations and guidelines that pertain to trees, and numbers of tree-related permits granted, modified, or denied; • activities of municipal departments and public utilities that impact trees. Urban forestry needs can be grouped into three broad categories, although many needs may actually fall into more than one category. Biological needs are those that are related to the tree resource itself. Typical needs in this category include the need to: • increase species and age diversity to provide long-term forest stability; • provide sufficient tree planting to keep pace with urban growth and offset tree removal; • increase the proportion of large-statured trees in the forest for greater canopy effects; • ensure proper compatibility between trees and planting sites to reduce sidewalk damage and conflicts with overhead utilities that lead to premature tree removal. Management needs refer to the needs of those involved with the short and long-term care and maintenance of the urban forest. Some common management needs include: • develop adequate long-term planning to ensure the sustainability of the urban forest; • optimize the use of limited financial and personnel resources; • increase training and education for tree program employees to ensure high quality tree care; • coordinate tree-related activities of municipal departments. Community needs are those that relate to how the public perceives and interacts with the urban forest and the local urban forest management program. Examples of community needs include: • increase public awareness of the values and benefits associated with trees; • promote better private tree care through better public understanding of the biological needs of trees; • foster community support for the urban forest management program; • promote conservation of the urban forest by focusing public attention on all trees, not just large heritage trees. Updated July 20, 2009 - 3 - URBAN FOREST MANAGEMENT PLAN Benefits of Trees in Urban Areas Below are some of the benefits of trees in urban areas(Glatting Jackson and Walkable Communities, Inc; May,2006). Occasionally seen as highly problematic for many reasons, street trees have proven to be a great value to people living, working, shopping and motoring in and through urban places. While proper management of trees in urban places is costly, the benefits are so great that a sustainable community cannot be imagined without these important green features. 1. Reduced and more appropriate urban traffic speeds. Urban street trees create vertical walls framing streets, and a defined edge, helping motorists guide their movement and assess their speed (leading to overall speed reductions). Street safety comparisons show a reduction of run-off-the-road crashes and overall crash severity when street tree sections are compared with equivalent treeless streets. (Texas A and M conducted simulation research which found people slow down while driving through a treed scape. These observations are also noted in the real world when following motorists along first a treed portion of a street, and then a non treed portion. Speed differentials of 3 mph to 15 mph are noted.) 2. Create safer walking environments, by forming and framing visual walls and providing distinct edges to sidewalks so that motorists better distinguish between their environment and one shared with people. If a motorist were to significantly err in their urban driving task, street trees can deflect or fully stop a motorist from taking another human life. 3. Trees call for planting strips, which further separate motorists from pedestrians, buildings and other urban fabric. 4. Increased security. Trees create more pleasant walking environments, bringing about increased walking, talking, pride, care of place, association and therefore actual ownership and surveillance of homes, blocks, neighborhoods plazas, businesses and other civic spaces. 5. Improved business. Businesses on treescaped streets show 20% higher income streams, which is often the essential competitive edge needed for main street store success, versus competition from plaza discount store prices. 6. Less drainage infrastructure. Trees absorb the first 30% of most precipitation through their leaf system, allowing evaporation back into the atmosphere. This moisture never hits the ground. Another percentage(up to 30%) of precipitation is absorbed back into the ground and taken in and held onto by the root structure,then absorbed and then transpired back to the air. Some of this water also naturally percolates into the ground water and aquifer. Storm water runoff and flooding potential to urban properties is therefore reduced. 7. Rain, sun, heat and skin protection. For light or moderate rains, pedestrians find less need for rain protection. In cities with good tree coverage there is less need for chemical sun blocking agents. Temperature differentials of 5-15 degrees are felt when walking under tree canopied streets. Updated July 20, 2009 -4 - URBAN FOREST MANAGEMENT PLAN 8. Reduced harm from tailpipe emissions. Automobile and truck exhaust is a major public health concern and contains significant pollutants, including carbon monoxide (CO), volatile organic compounds (VOC), nitrogen oxides (NOx), and particulate matter(PM). Tailpipe emissions are adding to asthma, ozone and other health impacts. Impacts are reduced significantly from proximity to trees. 9. Gas transformation efficiency. Trees in street proximity absorb 9 times more pollutants than more distant trees, converting harmful gasses back into oxygen and other useful and natural gasses. 10. Lower urban air temperatures.Asphalt and concrete streets and parking lots are known to increase urban temperatures 3-7 degrees. These temperature increases significantly impact energy costs to homeowners and consumers. A properly shaded neighborhood, mostly from urban street trees, can reduce energy bills for a household from 15-35%. 11. Lower Ozone. Increases in urban street temperatures that hover directly above asphalt where tailpipe emissions occur dramatically increase creation of harmful ozone and other gasses into more noxious substances impacting health of people, animals and surrounding agricultural lands. 12. Convert streets, parking and walls into more aesthetically pleasing environments. There are few streetmaking elements that do as much to soften wide, grey visual wastelands created by wide streets, parking lots and massive, but sometimes necessary blank walls than trees. 13. Soften and screen necessary street features such as utility poles, light poles and other needed street furniture. Trees are highly effective at screening those other vertical features to roadways that are needed for many safety and functional reasons. 14. Reduced blood pressure, improved overall emotional and psychological health. People are impacted by ugly or attractive environments where they spend time. Kathlene Wolf, Social Science Ph.D. University of Washington gave a presentation that said "the risk of treed streets was questionable compared to other types of accidents along with the increased benefit of trees on human behavior, health, pavement longevity, etc." She noted that trees have a calming and healing effect on ADHD adults and teens. 15. Time in travel perception. Other research and observations confirm that motorists perceive the time it takes to get through treed versus non-treed environments has a significant differential. A treeless environment trip is perceived to be longer than one that is treed(Walter Kulash, P.E.; speech circa 1994, Glatting Jackson). 16. Reduced road rage. Although this may at first seem a stretch, there is strong, compelling research that motorist road rage is less in green urban versus stark suburban areas. Trees and aesthetics, which are known to reduce blood pressure, may handle some of this calming effect. 17. Improved operations potential. When properly positioned and maintained, the backdrop of street trees allow those features that should be dominant to be better seen, Updated July 20,2009 - 5 - URBAN FOREST MANAGEMENT PLAN such as vital traffic regulatory signs. The absence of a well developed Greenscape allows the sickly grey mass of strip to dominate the visual world. At the same time, poorly placed signs, signals, or poorly maintained trees reduces this positive gain, and thus proper placement and maintenance must be rigidly adhered to. 18. Added value to adjacent homes, businesses and tax base. Realtor based estimates of street tree versus non street tree comparable streets relate a $15-25,000 increase in home or business value. This often adds to the base tax base and operations budgets of a city allowing for added street maintenance. Future economic analysis may determine that this is a break-even for city maintenance budgets. 19. Provides a lawn for a splash and spray zone, storage of snow, driveway elevation transition and more. Tree lawns are an essential part of the operational side of a street. 20. Filtering and screening agent. Softens and screens utility poles, light poles, on-street and off-street parking and other features creating visual pollution to the street. 21. Longer pavement life. Studies conducted in a variety of California environments show that the shade of urban street trees can add from 40-60% more life to costly asphalt. This factor is based on reduced daily heating and cooling (expansion/contraction) of asphalt. As peak oil pricing increases roadway overlays, this will become a significant cost reduction to maintaining a more affordable roadway system. 22. Connection to nature and the human senses. Urban street trees provide a canopy, root structure and setting for important insect and bacterial life below the surface; at grade for pets and romantic people to pause for what pets and romantic people pause for; they act as essential lofty environments for song birds, seeds, nuts, squirrels and other urban life. Indeed, street trees so well establish natural and comfortable urban life it is unlikely we will ever see any advertisement for any marketed urban product, including cars, to be featured without street trees making the ultimate dominant, bold visual statement about place. Updated July 20, 2009 - 6 - URBAN FOREST MANAGEMENT PLAN Statistics& Facts (2008-09 Budget Year) Tree Crew Full Time Equivalents: 5 1. Annual tree plantings: Gross 267 Per Crew FTE 53.4 2. Annual tree removals: Gross 249 Per Crew FTE 49.8 3. Annual tree trimmings: Gross 1531 Per Crew FTE 306.2 4. Total City maintained street trees per capita: .43 Per Crew FTE 2,549 5. Percentage completed of the annual section trimming. 95% 6. Initial inspection for Protected Tree application within 5 business days. 100% The Tree Crew continued its program to inspect or prune every City street tree in designated areas of the city. The Division is on schedule to service or inspect every street tree using a four- year cycle, except the eucalyptus trees on Easton and Burlingame Ave which are on a 3 year cycle. The Parks Division processed sixty seven (56) permit applications for the removal of private protected trees in FY 2008-09. 2008 2007 2006 2005 2004 2003 2002 Tree Plantings 267 229 334 240 165 213 245 Tree Removals 249 148 199 144 162 144 173 Tree Trimmings 1531 1574 1350 1307 1041 1173 1918 Permit Applications 56 65 67 85 72 94 86 Claims vs Trees 3 15 4 8 13 9 13 Grant Tree Plantings 172 0 0 0 0 0 0 Updated July 20, 2009 -7 - URBAN FOREST MANAGEMENT PLAN City Street Tree Policies Many trees growing in Burlingame are City-owned trees and are maintained by the City. Street trees are trees that grow on City property (right-of way) in front of residences and businesses. In most areas, this is located between the sidewalk and street and is called the planter strip. Where no planter strip exists, the City right-of-way generally extends five feet behind the sidewalk. If there is a question, homeowners can check their deeds to determine how much right-of-way is located in front of their home. Residents may not cut or trim City trees in the City right-of-way without a permit. City tree crews or City-hired contractors prune street trees on a regular schedule. PG&E performs safety pruning on City trees located under power lines. Trees located on El Camino Real, a state Highway, are owned and maintained by the State Department of Transportation (Caltrans), while many of the trees along California Drive, adjacent to the railroad tracks, are owned and maintained by the City of San Francisco or Cal Train. Street Tree Guidelines • Residents may NOT cut or trim City trees in the City right-of-way without a permit. • Residents can apply for a"no fee"permit for a qualified tree company to perform preauthorized trimming, removal, or planting of a City tree at the homeowner's expense. • Penalties for removing or trimming City owned trees without a permit can be costly. Fine revenues are placed in a fund to purchase new trees. • Each single family residence is entitled to one street tree at no charge. If space is available,additional trees may be requested at the homeowner's expense. • Landscaping, ground cover, and low shrubs(up to three feet in height, not encroaching on the sidewalk or street) are allowed in the planter strip without a permit. Attachments Tree Permit,Attachment"B" City of Burlingame Municipal Code Chapter 11.04: Street Trees,Attachment"J" Updated July 20, 2009 - 8 - URBAN FOREST MANAGEMENT PLAN Private Tree Policies In Burlingame, large trees on private property are protected by City Ordinance. Any tree with a circumference of 48 inches at a height of 54 inches above the ground is a "Protected Tree." A permit is required to remove or heavily prune a protected tree and there are financial penalties for not doing so. Permit applications for removal or heavy pruning of protected trees may be obtained at the Parks Division office or can be downloaded from our website at www.Burlingame.org. There is a 575.00 fee for filing a permit application. The permit process involves a formal inspection by the City Arborist to determine the tree's health, structure, and impacts to neighboring properties, as well as replacement requirements. The applicant and adjacent property owners are notified of the arborist's approval or denial. The arborist's decision may be appealed to the City Beatification Commission. If a permit is granted for removal, the applicant is often required to either plant a replacement tree or pay a fee to the City Tree Replacement fund so that a new tree can be placed elsewhere in the City. Contact the Parks Division office at (650) 558-7330 for additional information about the permit process. Attachments Protected Tree Removal Permit Application,Attachment 11C" City of Burlingame Municipal Code Chapter 11.06: Urban Reforestation and Tree Protection,Attachment"K" Updated July 20, 2009 -9 - URBAN FOREST MANAGEMENT PLAN Tree View Policy Guidelines for Resolution of Bay View Disputes A. PURPOSE The purpose of these guidelines is to set forth a procedure for the resolution of disputes between parties (both private and city property owners) relating to the loss of Bay views due to tree growth. 1. These guidelines do not impair obligations imposed by an existing agreement, or a valid pre-existing enforceable covenant, easement or agreement. 2. Nothing in these guidelines is meant to replace the peaceful, sensible, and just resolution of differences between neighbors acting in good faith. The provisions contained in these guidelines are meant to encourage that such resolution occurs prior to engaging in the recommended remedies provided by them. B. OBJECTIVES 1. To restore access to existing views of the bay from properties within the Hillside areas subject to a hillside construction permit (Burlingame Municipal Code chapter 25.61). 2. To encourage the maintenance of positive relationships within a neighborhood when there is a conflict between a tree or trees and Bay view preservation. 3. It is not the objective of these guidelines to facilitate or encourage access to any other views such as of hills and landmarks, nor access to sunlight, nor the transmission of radio,television, satellite dishes, or other electronic signals. 4. To preserve and protect the aesthetic and practical benefits which trees provide for individuals and the entire community. 5. To discourage ill-considered pruning or destruction of trees. C. DEFINITIONS 1. "Bay view" means a distant vista or panoramic view of the San Francisco Bay. 2. "Crown Reduction" means a method of reducing the height or spread of a tree by performing appropriate pruning cuts. 3. "Crown Restoration" means a method of restoring the natural growth of a tree that has been topped or damaged in any other way. 4. "DBH" means the diameter of the tree at breast height measured at 4.5 feet above the natural grade. In the case of multiple stemmed trees, the measurement will be the sum of diameters of all stems measured at 4.5 feet above the natural grade. 5. "Obstruction" means any substantial blockage or diminishment of a bay view from a structure lawfully used as a dwelling which is attributable to the growth, maintenance or locations of tree(s). 6. "Originating party" means any property owner who wishes to either remove and perhaps replace or have trimmed a tree(s) on the property of another which creates Updated July 20, 2009 _ 10 - URBAN FOREST MANAGEMENT PLAN an obstruction to the bay view of another within the Hillside areas subject to hillside construction permit(Burlingame Municipal Code chapter 25.61). 7. "Restorative action"means any specific requirement to resolve a tree dispute. 8. "Topping" means removal of the top portion of a tree's main leader(s) resulting in an overall reduction in the tree's height and size. 9. "Tree" means any woody perennial plant characterized by having a single trunk of 15.28"DBH(48" circumference) or more, or any street tree regardless of size. 10. "Tree mediator" means any trained or experienced mediator(s) either recommended by, or on retainer with,the City of Burlingame. 11. "Tree owner" means any individual, company, corporation, or other property owner owning real property in Burlingame upon whose land is located a tree or trees alleged by an originating party to cause an obstruction to a Bay view. 12. "Tree removal"means the elimination of any tree from its present location. 13. "Trimming" means the selective removal of entire branches from a tree as to improve visibility through the tree and or improve the tree's structural condition. D. PROCEDURES The procedures described in this section shall be followed in the resolution of Bay view disputes caused by the obstruction of tree growth within the Hillside areas subject to Burlingame Municipal Code chapter 25.61. 1. Initial Reconciliation: An originating party who believes in good faith that growth, maintenance or location of trees on the property of another (hereafter referred to as the tree owner) diminishes the beneficial use or economic value of his or her property because such tree(s) interferes with Bay views that existed prior to such growth, maintenance, or location of the tree(s) on the property during the time the originating party has occupied the property shall notify the tree owner in writing of such concerns. a. The notice shall include all the pertinent information describing the bay view obstruction. b. The notification shall, if possible, be accomplished by personal discussions to enable the originating party and tree owner to attempt to reach a mutually agreeable solution. 2. Mediation: If such initial reconciliation attempt fails, the originating party shall propose mediation as a means to settle the dispute on a relatively informal basis. a. Acceptance of mediation by the tree owner shall be voluntary. b. If mediation is elected, the parties agree to use any trained or experienced mediator(s) either recommended by, or on retainer with, the City of Burlingame. c. The mediation meeting may be informal, and no written record is necessary unless desired by one of the parties. Updated July 20, 2009 - 1 I - URBAN FOREST MANAGEMENT PLAN d. The mediation process may include the hearing of viewpoints of lay or expert witnesses, and shall include a site visit to the properties of the originating party and tree owner. e. The tree mediator shall not have the power to issue binding orders for the restorative action,but shall strive to enable the parties to resolve their dispute. E. GUIDELINES FOR RESOLUTION OF DISPUTES In attempting to resolve Bay view tree disputes the parties and/or mediator may consider the following factors in determining what restorative actions, if any, are appropriate: 1. Visual quality of the tree, including but not limited to species, characteristic size, growth, form, and vigor. 2. Location with respect to overall appearance, design, and/or use of the tree owner's property. 3. Soil stability provided by the tree(s) 4. Visual, auditory, and wind screening provided by the tree(s) to the owner and to neighbors. Existing privacy provided by the tree to the tree owner's home shall be given particular weight. 5. Energy conservation and/or climate control provided by the tree(s). 6. The economic value of the tree(s) as measured by the criteria developed by the International Society of Arboriculture and the economic value of the property as a result of the existence or maintenance of the tree(s). 7. Wildlife habitat provided by the tree(s). 8. Other factors including: the degree to which the species is native to the area, indigenous nature of tree species, and specimen tree quality. 9. The tree(s) relation to the Municipal Codes governing the removal or pruning of a tree. 10. The existence of Bay views that cannot be seen from habitable structures because of the growth of trees since the acquisition of originating party's property within the Hillside areas subject to Burlingame Municipal Code chapter 25.61. 11. Expert opinion from mutually agreed upon tree expert(s) or an expert appointed by the mediator with the consent of the parties. F. RESTORATIVE ACTIONS The mediator may recommend restorative action, consistent with requirements in the municipal code, or no action. Restorative actions may include trimming, thinning, topping, crown reduction, crown restoration, removal, or removal with replacement. Written directions as to appropriate timing of restorative action may be included. Such restorative actions are to apply only to current parties to the dispute. It will be the responsibility of the originating party to provide the mediator with a copy of the City's Urban Reforestation and Tree Protection and/or Street Tree Ordinance. Updated July 20, 2009 - 12 - URBAN FOREST MANAGEMENT PLAN G. APPORTIONMENTS OF COST 1. The originating parry shall pay all costs, if any, of mediation, unless otherwise agreed upon by all parties. 2. At any time during the procedure specified in this policy the parties may agree between themselves as to the allocations of the costs of restorative action. If such an agreement is not reached, the originating party shall pay one hundred percent to the costs of the initial restorative actions, as well as the cost of subsequent restorative actions as the result of reoccurrence of the same obstruction. H. POLICY REVIEW This policy will be evaluated as to its effectiveness by the City Council two years from the date of Council approval. Updated July 20, 2009 - 13 - URBAN FOREST MANAGEMENT PLAN City Street Tree Themed Blocks The Burlingame City Council adopted a policy to establish 126 street tree themed blocks. A street tree themed block is a block in which one defined species of street tree is established and maintained indefinitely. If a street tree is removed for any reason the tree will be replaced with the same species. The Council also approved a policy for establishing new themed blocks. These policies were established to help maintain the historic beauty and charm of these blocks for future generations. If you would like more information contact the Parks and Recreation Department at 850 Burlingame Avenue,Burlingame, CA 94010, or call(650) 558-7330. Themed Blocks in Burlingame Of the 126 blocks established as themed blocks, 98 will be maintained with the same species. The remaining 28 blocks are planted with trees that are no longer considered as appropriate street trees. As trees are removed, these blocks would be replanted with different species that will maintain the aesthetic feel and canopy of the original dominant species. The designated replacement trees for these blocks are listed in the right column on the Themed Block List. Policy for Establishing Themed Blocks The policy for establishing a new"Themed Block" is as follows: • The Beautification Commission will recommend"Themed Blocks"to the City Council. • To petition the Beautification Commission for a new themed block a property owner on a block shall gather signatures of at least 2/3 of the property owners on the block. • Forms for the "Petition"will be provided by the Parks and Recreation Department Office. • Petitions shall be forwarded to the Beautification Commission for recommendation to the Council to establish a new"themed"block. • A public hearing will be set by the Beautification Commission and notification will be sent by staff to all property owners on the block. • If approved, staff will determine the species theme in collaboration with the property owners. • Selected "themed" species will replace existing trees only when removal of an existing tree is deemed necessary according to City policy. Petitions for establishing a new themed block are available at the Parks and Recreation Department Office, 850 Burlingame Avenue,Burlingame,CA 94010. Attachments Trees on Themed Blocks,Attachment"H-5" update iJuly 20, 2009 - 14 - URBAN FOREST MANAGEMENT PI AN Urban Forest Management Plan Policy for Expanding Width of Planter Strips to Accommodate Larger Canopy Trees Background: The City of Burlingame is Committed to creating a larger tree canopy throughout the community and has revised the official street tree list to include only those tree species with "the tallest,most significant canopies". In approving the revised street tree list in October of 2008,the City Council recognized that the more expansive root systems of larger-scale trees can disrupt city sidewalks. The City Council therefore directed staff to explore opportunities to widen planter strips to accommodate the root systems of the larger scale trees. Planter Strip Policy: Based on this direction,Parks and Recreation,Public Works, and Community Development staff have developed the following"Planter Strip Policy"to apply to the construction of new homes and additions to homes which are considered to be substantial construction as determined by the Chief Building Official: For new homes built in Burlingame, or when substantial construction is performed on existing homes, property owners may be required to increase(maximize)the planter strip width for the purpose of accommodating root systems of large canopy trees. Policy Guidelines: This requirement is triggered when, during the plan check process,Public Works staff determines that the applicant's project is subject to rehabilitating the frontage of the property including replacement of the existing sidewalk. On many residential streets in Burlingame, there is additional public right-of-way located between the existing sidewalks and the private property line. This additional right-of-way varies from street to street and ranges from no additional right-of-way to as much as five or six feet. For projects where a new sidewalk is required,Public Works staff will also determine if there is adequate right-of-way available to reconfigure the sidewalk to allow for a wider planter strip. If there is, Parks and Recreation staff will make a determination on whether it is an appropriate situation to implement this policy. Parks Department staff will provide comments to the applicant on the preferred method of satisfying the requirement. There are two ways that this policy requirement can be satisfied. The planter strip may be widened along the entire width of the property, or the planter strip may be widened at the location of the street tree(s) only. A photo of a planter strip widened at the location of street trees is shown below. City staff must approve the final sidewalk alignment. Updated July 20, 2009 - 15 - URBAN FOREST MANAGEMENT PLAN A. __�SLY" ryL, xrF a Fes'- K ..g F.''✓s-' y"i.:J.¢ �. sF r.A,l The applicant's landscape plan is required to include large canopy street trees within the planter strip. The applicant will be required to contact the Parks Division office at(650) 558- 7330 to obtain an appropriate tree list and a no fee permit to plant one or more 15 gallon size trees as spacing is available,at the conclusion of the project. The tree planting requirement will become part of the "final inspection"on the project. Updated July 20, 2009 - 16 - URBAN FOREST MANAGEMENT PLAN Inventory of Existing Trees All City trees with a residential street address were inventoried in 1984. The inventory has been updated as trees have been removed and replaced. Diameter and height data has not been updated for trees still in place from the original inventory. Trees in City Parks do not exist on an inventory, with the exception of the trees in Washington Park. Public Trees without an associated street address do not appear on an inventory. The City is in need of an updated inventory of its residential trees. Staff is looking at grants for which an updated inventory might be eligible. The Parks & Recreation Department has a data base of each street tree in the City that includes its location, specie, approximate size, and maintenance history. Attachments Street Tree Inventory Report, Attachment"D" Updated July 20, 2009 - 17 - URBAN FOREST MANAGEMENT PLAN Burlingame Maintenance Program Maintenance Standards The City of Burlingame Tree Crew uses maintenance standards approved by the International Society of Arboriculture (ISA). The purpose of these standards is to develop specifications for tree pruning. The reason for tree pruning may be to reduce risk, maintain or improve tree health and structure, improve aesthetics or satisfy a specific need. Several pruning types are used to achieve these standards: • Pruning for Structure • Pruning to Clean or Remove Deadwood • Pruning to Thin • Pruning to Raise • Pruning to Reduce • Pruning to Restore Maintenance Cycles City street trees are maintained according to the following: • Street trees are generally inspected and/or maintained on a four year cycle. The City is divided into 4 grid areas; each year a specific grid is targeted and each tree is inspected and/or pruned. • Larger trees (such as eucalyptus) are maintained every three years. Due to their maturity and potential liability, the trees on Easton are evaluated by an outside arborist every three years. • Sycamores are maintained on a 4 year cycle. • Miscellaneous public trees are inspected and/or maintained on a 4-6 year cycle. Maintenance Policies The following policies help to accentuate the goals of the City's representatives and its citizenry in maintaining an important resource for generations to come: 1. The Park Division plants, trims, sprays, and removes trees in the City planter strips and or right-of-ways (where there is no planter strip, City right-of-way generally extends 5-7 feet, behind the sidewalk, into the front yard of residence). Residents are not allowed to trim or remove City trees and must call the Park Division when there are maintenance needs or emergencies. Requests for service are usually responded to within 2-3 weeks unless the request is of a more urgent nature. 2. The City of Burlingame only removes dead, diseased or structurally unstable trees. Requests for removal of healthy trees will be inspected by City staff. If removal is denied, property owner may request removal in writing to the Beautification Commission. 3. The Park Division plants trees in spring and fall and will plant one tree at no charge at each address or will replace a tree when removal of a tree is necessary. Upon request Updated July 20, 2009 - 18 - URBAN FOREST MANAGEMENT PLAN from the resident, additional trees may be planted (if space is available) for a charge of $95.00 for each additional tree. 4. After consulting with City staff, roots behind the sidewalk may be pruned by the property owner. By appointment, City staff will meet with residents to discuss root pruning and installation of root barriers behind the sidewalk. 5. Sidewalks damaged by City tree roots are patched and later contracted for repair by the Public Works Department. By action of the Council City, trees are not removed due to sidewalk damage. Callers should be referred to the Public Works Dept. at 558-7230 for all sidewalk damage. 6. The tree crew will trim City trees around, street lights, and lines that run from the pole to the house. 7. City trees under primary utility lines are pruned by P.G.&E. City staff will inspect these trees to determine if referral to P.G.&E. is warranted. 8. Sycamore trees are trimmed by City crews on a rotating 4 year cycle. Sections are established by City staff. 9. Eucalyptus trees on City planter strips or in City right-of-ways are trimmed by a tree pruning contractor on a 3 year cycle. Sections are established by City staff. 10. Eucalyptus trees on El Camino Real (State Highway) are responsibility of CalTrans. City crews occasionally respond to emergencies but callers should be referred to CalTrans at 650-3584127. 11. Trees in alleyways between residences were not planted by the City and are not maintained or removed by City crews. Property owners on either side of the easement are generally responsible for maintenance and/or removal of easement trees and may contact private tree companies to perform the work. They should be encouraged to coordinate the work with adjacent property owners. If the trunk of the tree is 48" in circumference or more (rendering it a "protected" tree) an application for private tree removal or crown pruning by more than 1/3 must be submitted to the Parks Division for the Arborist's review. If the alleyway or easement is determined to be City owned and if an immediate hazard exists (i.e. limb/tree on structure, drop to house, etc.) the City's tree crew will respond to remove the immediate hazard only. 12. Water lines, laterals, irrigation systems, etc. behind the sidewalk are the responsibility of the property owner. The Street& Sewer Department maintains water lines, mains, clean- outs, etc. from the sidewalk to the center of the street. City staff can inspect sites to determine jurisdiction and responsibility. The Street and Sewer Department's telephone number is 558-7670. Updated July 20, 2009 - 19 - URBAN FOREST MANAGEMENT PLAN Pruning Standards Proper pruning can enhance the structural integrity, longevity and function of trees in the urban forest. When inappropriate pruning practices are used, tree health and structural stability can be adversely affected. This document identifies basic pruning standards for the City of Burlingame. These standards apply to everyone working on public trees, including City of Burlingame employees, City contractors,private contractors, property owners and residents. Foundation for the Standards The City of Burlingame recognizes the most current editions of the following benchmark standards for tree pruning(see References): 1. American National Standards Institute(ANSI)A300 Pruning Standards 2. ANSI Z133.1 Safety Standards 3. ISA Best Management Practices: Tree Pruning City arborists, managers, related personnel and contractors should obtain copies of the above publications and apply the standards and guidelines when engaged in pruning operations in Burlingame. Copies of these documents can be obtained from the International Society of Arboriculture (see Resources). Occupational health and safety standards in the workplace shall be observed at all times. For street trees, Chapter 11.04 of City of Burlingame Municipal Code establishes responsibilities regarding planting, pruning, removal and care for any tree. Any person who "cuts down, trims, prunes, plants, removes, injures or destroys any tree" is in violation of Article 11.04.035. Commercial contractors or property owners who wish to remove or prune a"protected tree with a circumference of 48 inches or more when measured 54 inches above natural grade"(Chapter 11.06 of the City of Burlingame Municipal Code) shall be required to submit a Protected Tree Permit that clearly identifies the tree species, location, work to be performed, reason why work is necessary and a photograph. An authorized representative of the Park and Recreation Department shall make an inspection of the tree and shall file a written report and recommendation to the Director. A separate plan is needed for each tree. A. Pruning Needs, Objectives and Plans In Burlingame, there is a great diversity of trees, including conifer, broadleaf evergreens, and deciduous species. For each species, there exists substantial variation in age, size, condition, and structure of individual trees. As a result, pruning needs can vary; some trees will need little or no pruning, while others will need substantial pruning. In addition, some trees need to be pruned to improve structure, while others may need branches removed to manage pest problems or provide clearance from overhead utility lines. Updated July 20, 2009 -20 - URBAN FOREST MANAGEMENT PLAN To ensure that pruning is appropriate for the species and tree/site conditions, it is important to have a clear understanding of the specific needs of the tree and the objectives for pruning. Pruning objectives include the following: • Improve structural strength and reduce failure potential • Improve aesthetics • Provide clearance for pedestrians, vehicles and structures • Improve safety for life and property • Repair damage • Reduce maintenance The City of Burlingame is responsible for public safety in the right-of-way, and this includes street trees. Street trees receive three general types of pruning: training, hazard and maintenance. Training is primarily done on young trees to establish a central leader and branching habit that ensures structural strength and low maintenance as the tree matures. Hazard pruning is recommended when the primary objective is to reduce the danger over a particular target. Maintenance pruning removes dead, dying, diseased, weakly attached, crowded branches and epicormic sprouts from the tree. It also includes raising and thinning of the crown. Standard 1: For all city department, contractors and agencies, work plans shall be developed either for individual trees or for groups of trees, such as trees along streets, in parks, or on the grounds ofpublic buildings. Plans shall include.species, locations, pruning objectives and scope of pruning. Pruning plans shall be specific for the species to be pruned. "Tree Pruning Work Plan" attachment Cl B. Pruning Practices 1. Pruning Cuts Pruning is a wounding process that causes some level of injury to trees. It is important to make pruning cuts that minimize injury or the potential for injury. For instance, cuts should be made on branches in a manner that ensures rapid and complete wound closure, thus reducing the potential for decay. Each cut should be made carefully, at the correct location, leaving a smooth surface with no jagged edges or torn bark. In general, prune first for safety, next for health and finally for aesthetics. Information on appropriate branch removal practices and the size and location of cuts is found in ANSI A300 Part I (Pruning) and Best Management Practices: Tree Pruning(see References). Several types of pruning cuts should be considered and differ in how they are made and how the trees respond to each. The types of pruning cuts to consider are: thinning, reduction,raising,restoring and cleaning. Note that flush cuts increase the potential for decay and reduce the formation of callus (woundwood) tissue above and below the wound. In some cases, flush cuts can stimulate vigorous but incomplete callus development. Conversely, leaving branch stubs prevents wound closure and increases the potential for decay. These types of pruning cuts should be avoided. Updated July 20,2009 -21 - URBAN FOREST MANAGEMENT PLAN In most cases, the preferred place to make a final pruning cut is back to the parent branch or trunk,just outside the branch collar. The collar should remain intact and uninjured. Branches too large to support with one hand should be precut to avoid splitting or tearing of the bark. If necessary, rope or other equipment should be used to lower large branches or portion of branches to the ground. Standard 2: All pruning cuts shall conform to ANSI A300 standards (Part 1: Pruning). Do not make flush cuts or leave branch stubs. 2. Amount of Pruning The amount of live tissue that should be removed depends on the tree size, species and age as well as the pruning objectives. Younger trees tolerate the removal of a higher percentage of living tissue than mature trees. As a general rule, mature trees are less tolerant of severe pruning than younger trees since smaller cuts close faster and are more easily compartmentalized than larger cuts. Removing a large diameter limb can cause a wound that the tree may not be able to close. Removal of live branches and associated leaf area can have a negative impact on the health of trees. Never remove more than 25% of the tree crown. When relatively large amounts of leaf area are removed, the capacity of a tree to produce energy for growth and pest resistance is diminished. Pruning should be limited to that amount needed to accomplish the pruning objective. In some cases, it may be best to complete pruning over a two- or three-year period rather than do all that is needed in one year. The older the tree becomes the less energy it has in reserve to close wounds and defend against decay or insect attack. Pruning large mature trees should be limited to removal of dead branches or to reduce any structural defects. In addition, excessive pruning or over thinning stimulates watersprout development in many species. Watersprouts are usually weakly attached and prone to breaking at the point of attachment. Crown density can increase substantially due to watersprout production, resulting in a loss of tree form and reduction in light penetration. Also, excessive pruning can lead to sunburn injury to bark tissue. Standard 3: Not more than 25% of the crown shall be removed within an annual growing season. The amount of living tissue removed will depend on the age, size, health, and specie& Stressed trees are less tolerant of pruning, and leaf area removal should be minimal. In cases where more than 25% of the crown needs to be removed, such as to reduce the potential for structural failure, a qualified arborist shall make an assessment of the amount of pruning needed to abate the hazard When possible, such pruning should be scheduled over a two or three year period Pruning should be minimal on mature trees or species prone to watersprout development. 3. When to Prune In Burlingame, the time of year to prune can vary depending on pruning needs, objectives, and species. Pruning when trees are dormant can minimize the risk of pest problems associated with wound entry and allows the tree to take full Updated July 20, 2009 - 22 - URBAN FOREST MANAGEMENT PLAN advantage of the growing season to begin closing the wounds. Generally, trees can be pruned throughout the year, but the following times need to be avoided: a. When pest problems may result from pruning (e.g., insect infestation or disease infection). b. After the initial spring growth flush. This is when trees have just used stored energy to produce foliage and removal of live branches can stress the tree. c. Pruning trees when birds(or other wildlife species) are actively nesting. Standard 4. Generally, pruning can be done throughout the year. For some trees, however, certain periods or seasons need to be avoided. For species susceptible to particular insect or disease problems, avoid pruning at times of the year when the problem will be exacerbated (e.g., do not prune pines during the spring and .summer months in order to minimize the potential for bark beetle infestations, do not prune elms during the summer months to avoid Dutch elm disease infection and transmission). For trees with a notable flowering trait, avoid pruning prior to or during flowering periods(unless flowers cause allergic reactions). 4. Wound Treatments Wound dressings and paints have been used to treat or cover pruning wounds, and were once thought to accelerate wound closure and reduce decay. There is no scientific evidence to indicate that these treatments are beneficial or reduce decay or accelerate wound closure. Wound dressings are not required or recommended and are viewed as being unnecessary. Standard 5. Pruning wound treatments (dressings and paints) shall not be used. 5. Pruning Tools Proper tools are essential for satisfactory pruning. The choice of tools to be used depends on the size of the branches and the amount of pruning to be done. Bark surrounding the cut should not be torn, shredded, stripped away, or separated from the wood. This can be accomplished by using pruning equipment that is sharp and sized appropriately for the job. To ensure satisfactory cuts are made, keep pruning tools sharp and in good working condition. Clean, well-maintained equipment (blades, chains, bars, and air/fuel filters) produces cleaner cuts with less effort, improves worker safety, and reduces the potential for the spread of pathogens. Injury to bark tissue can occur from the use of climbing spikes (gaffs, climbing spurs) and tie ropes. Resulting wounds can lead to localized bark death and wood decay, and can serve as entryway for insects and pathogens. Wounds from ropes can be reduced by the use of friction savers at the tie point. Standard 6. Pruning equipment shall be sharp and sized appropriately for the pruning cut. Avoid the use of any pruning and climbing equipment that may cause damage to bark tissue. Spikes (climbing spurs) shall not be used for climbing trees unless the tree is being removed, or when limbs are more than throwline-distance apart and there is no other means of climbing the tree. Pruning tools shall be treated with a disinfectant (.such as Lysol or a 1: 9 bleach mixture) when pruning Updated July 20, 2009 -23 - URBAN FOREST MANAGEMENT PLAN trees infected with a pathogen that may be transmitted (on tools)from one tree to another of the same species, such as elms ( J1mus spp.). C.Pruning Techniques 1. Pruning Types There are several different pruning types used in arboriculture to achieve various objectives: cleaning, thinning, raising, reduction, and restoration. Each of these pruning types is described in the following publications: ANSI A300 Standards and Best Management Practices: Tree Pruning (see References). It is important to be familiar with each type to develop a plan of work before pruning a tree. a. Pruning to Clean Cleaning is the selective removal of dead, diseased, broken or weakly attached branches. Regular pruning should correct small growth problems, reduce the risk of branches falling and limit the movement of decay, insects and diseases from dead branches. b. Pruning to Thin Thinning is the selective removal of branches to reduce crown density and provide light penetration and air movement through the crown. Increased light and air stimulate and maintain the inner foliage. Thinning toward the tips can reduce wind-sail and relieve the weight of heavy limbs. Proper thinning should maintain the trees natural shape and structure. Over thinning can have adverse effects such as an excessive amount of watersprouts or lions tailing. c. Prune to Raise Raising is the selective removal of branches to provide vertical clearance. The City of Burlingame requires tree clearances for the following situations: pedestrians on sidewalks, streetlights and signals, vehicles on roadways and vistas. Street trees should be pruned to maintain a 14-foot vertical clearance over curbing, and 8-foot clearance over sidewalks. Excessive removal of the lower limbs should be avoided so that the development of trunk taper is not affected and structural stability is maintained. d. Pruning to Reduce Reduction is the selective removal of branches and stems to decrease the height and/or spread of a tree. Reduction pruning is used to minimize the risk of failure, maintain the structural integrity, reduce the height or spread, and to provide clearance for utility lines. This is done by cutting back limbs to their point of origin or back to a lateral that is generally one third the diameter of the removed portion. No more than 25% of the tree's foliage should be removed. e. Pruning for Restoration Restoration is the selective removal of branches, sprouts, and stubs from trees that have been topped, severely headed, vandalized, broken in a storm or otherwise damaged. The restoration pruning objective is to improve the Updated July 20, 2009 -24 - URBAN FOREST MANAGEMENT PLAN structure and appearance of a tree by selecting limbs that are evenly distributed to give the tree a more natural form. Standard 7. In Burlingame, all those engaged in tree pruning operations shall be familiar with each of the pruning types. Selection of the pruning type(s) shall be based on pruning objective. 2. Topping and Heading Cuts Topping is the reduction of a tree's size using heading cuts that shorten limbs or branches back to a predetermined crown limit. Topping is not an acceptable pruning practice (see ANSI A300 Standards). Heading is defined as cutting a currently growing or one-year-old shoot back to a bud, or cutting an older branch or stem back to a stub in order to meet a defined structural objective, or cutting an older branch or stem back to a lateral branch (see ANSI A300 Standards). When pruning mature trees, heading cuts should be avoided for the following reasons: • Vigorous shoots can be stimulated to grow just below the heading cut. Typically, these shoots are weakly attached, poorly tapered, and have a high failure potential. • Wood decay can develop in the cut branch or stem. Often, decay extends well into the branch or stem and reduces its structural strength. This increases failure potential. • The tree's natural form can be lost in many cases, particularly when relatively large diameter cuts are made. In very limited cases, heading cuts may be appropriate for mature trees, such as: • To reduce tree height or branch end weights. Note: This approach should be employed only in cases where there is high risk of structural failure and thinning cuts (reduction cuts) cannot be used. Also, follow-up pruning to minimize risk associated with weakly-attached shoots will be needed. 3. Pollarding Pollarding is a training system that involves severe heading the first year, and requires the removal of all of the current season's growth that forms near the cut branch ends annually. Eventually, tissues at the end of the branch develop to form enlarged and rounded structures, referred to as "knuckles". The pollarding process should be started when the tree is young. Pollarding is typically reserved for certain deciduous species, such as London plane (Platanus x acerifolia). Generally, pollarding is not recommended because it requires a high level of maintenance (annual pruning) and tree benefits are reduced by the annual reduction of canopy size. Pollarding is not appropriate for conifers and broadleaf evergreen species. Updated July 20, 2009 -25 - URBAN FOREST MANAGEMENT PLAN Standard 8: Heading and topping cuts shall not be used when pruning mature trees, except in very limited cases. Whenever possible, use reduction cuts to reduce height and thinning cuts to reduce weight. 4. Utility Pruning Pruning trees to maintain clearance from high voltage distribution lines is a requirement for the local utility (Pacific Gas and Electric, PG&E). This is a highly specialized area of pruning that requires extensive training in safe work practices and appropriate pruning techniques. Guidelines providing detailed information regarding appropriate pruning practices for utility line clearance (such as lateral or directional pruning) are given in the Utility Pruning section of the ANSI A300 Pruning Standards (see References). Standard 9: Utility pruning requires extensive training in safe work practices and specialized pruning techniques. Prior to pruning trees for line clearance, all workers shall have documented training that meets utility and tree industry .standards. Pruning practices shall follow guidelines described in ANSI A300 Pruning Standards (see References). A plan of work that incorporates these practices shall be developed prior to pruning. Trees under wires will either be removed or pruned to a lateral that will direct growth away from the wires. D. Structural Pruning of Young Trees When young trees are structurally pruned (or "trained") they develop stronger structure, require less maintenance, and are longer lived than trees that are not structurally pruned. There are five basic steps for training young trees: 1. Remove broken, dead, dying or damaged branches. 2. Establish a central leader. 3. Select and establish the lowest permanent branch. 4. Establish scaffold branches that are well spaced with good attachments. 5. Select temporary branches on the trunk below the permanent branch to provide energy and shade to the trunk. The training process should continue over several years. Standard 10: Trees should be structurally pruned when they are young. Young trees will need follow-up pruning, preferably three times in the first five years, and then periodically as they develop through the juvenile phase into maturity. E. Pruning Mature Trees Many factors must be considered when pruning mature trees. These include site, time of year, species, size, growth habit, vitality and maturity of the tree. Generally, mature trees are less tolerant of severe pruning cuts than younger tree which can tolerate the removal of a higher percentage of living tissue. Large, mature trees should require little routine pruning. Updated July 20, 2009 -26 - URBAN FOREST MANAGEMENT PLAN Never remove more than 25% of the tree's leaf-bearing canopy in one season. Always specify which type of pruning listed above will be required to reach the objective. Standard 11: Based on the pruning objective, mature trees should be pruned by one of the pruning types. Never remove more than one-quarter of the trees canopy in a single season. F. Palm Pruning There are several species of palms throughout Burlingame's urban forest. Being monocots, these trees have a different anatomy and form than conifer, broadleaf evergreen, or deciduous species. Monocots do not produce wood and do not have annual growth rings. Their supportive fibers occur in bundles throughout the stem. As a result, they require special care, particularly in regard to pruning. Generally, only dead fronds (palm leaves) should be removed. The removal of live fronds should be limited to those that are broken or severely chlorotic. Fronds should be removed carefully to avoid damage to living tissue. To avoid transmitting disease-causing organisms on pruning tools, it is important to disinfect tools before and after pruning individual trees. Standard 12: Palm pruning should be limited to the removal of dead, broken and strongly chlorotic fronds. Live, healthy fronds should not be removed. Fronds should be severed close to the petiole base without damaging living trunk tissue. Palm fruit flowers, and loose petiole bases should be removed if deemed to be a safety risk. A disinfectant (such as Clorox or rubbing alcohol) shall be used on pruning tools before and after pruning individual trees. Climbing spikes or spurs shall not be used to climb palms for pruning. G. Root Pruning Root pruning is a practice that may be necessary to address conflicts with infrastructure elements (sidewalks and curbs). Usually when the damage occurs to infrastructure and repairs are needed, roots are removed. Root pruning is intended to reduce or eliminate future infrastructure damage or replacement. Since this practice results in the loss of roots, both tree health and structural stability are affected. As a result, it is critical to be fully aware of practices used to minimize root- pruning impacts. Keep in mind that certain trees should not be root pruned, such as trees in poor condition or trees that are leaning. In addition, some species do not respond well to root pruning, such as pepper tree (Schinus spp.), tulip tree (Liriodendron tulipifera), camphor (Cinnamomum camphora), Chinese evergreen elm (Ulmus parvifolia), and callery pear(Pyres calleryana). To minimize root-pruning impacts, a tree assessment should be conducted prior to pruning. Both tree and conditions need to be evaluated to determine the potential for injury and structural stability loss. Following the assessment, a plan should be developed that identifies the maximum allowable size of roots to be cut, allowable proximity to the trunk for cuts, time of year when root cutting is allowable, and the most suitable method for making cuts. Both the assessment and plan should be completed by a qualified arborist. Updated July 20, 2009 -27 - URBAN FOREST MANAGEMENT PLAN Standard 13: Root pruning should be considered only when other options for correcting a conflict between roots and infrastructure are deemed not practical. For trees requiring root pruning, a tree and root assessment shall be conducted by the City Arborist or an authorized representative of the Park and Recreation Department. Avoid root pruning during times of the year when wind loads on trees are greatest, such as during the winter months. Crown pruning prior to or following root pruning shall be done only in cases where the potential for structural failure may increase substantially because of root pruning. Acknowledgement: This document was adapted from pruning standards prepared for the City of San Francisco by L.R. Costello,Environmental Horticulture Advisor, University of California Cooperative Extension,Half Moon Bay, CA. References ANSI A300(Part 1)-2001 Pruning: Tree Care Operations—Tree, Shrub and Other Woody Plant Maintenance—Standard Practices(revision and redesignation of ANSI A300-1995, includes supplements). American National Standards Institute, Washington, DC. ANSI Z133.1-2006, Standards for Arboricultural Operations: Safety Requirements. American National Standards Institute, Washington DC. Gilman E. and S. Lilly. 2002. Best Management Practices: Tree Pruning, International Society of Arboriculture. Champaign, Il. 35pp. Costello,L. and K. S. Jones. 2003. Reducing Infrastructure Damage by Tree Roots: A Compendium of Strategies. Western Chapter of the International Society of Arboricurlture. Cohasset, CA. 118pp. Costello, L.R. 200 1. Training Young Trees for Structure and Form. Arborist News 10(2): 25-31. Miller, R. W. 1996. Urban Forestry, Planning and Managing Urban Greenspaces. Upper Saddle River, NJ. Harris,W.; Clark,J. and Matheny,N. 2004. Arboriculture-Integrated Management of Landscape Trees, Shrubs, and Vines. Upper Saddle River,NJ. Lilly, S. 2001. Arborists' Certification Study Guide. International Society of Arboricurlture. Champaign, Il. Resources International Society of Arborculture P.O.Box 3129,Champaign, 1161826 isg@isa-arbor.com hM://www.isa-arbor.com/ hi!p:Hsecure.isa-arbor.com/store/ American National Standards Institute 1819 L. Street,NW Suite 600 Washington,DC 20036 (202)293-8020 hqp://www.ansi.orgl Updated July 20, 2009 -28 - URBAN FOREST MANAGEMENT PLAN Planting Techniques Six steps to successful tree planting: 1. Dig the planting hole. Before digging locate all underground utilities and pipes such as water, gas and electrical. The planting hole needs to be only as deep as the container of the tree allowing for the root ball to sit 1 to 2 inches above the finished grade. The bottom of the hole should be compacted to ensure root ball will not settle. The hole should be at least twice the diameter of the container and the sides should be scored or sloped rather than vertical. 2. Tree Preparation. The tree purchased should be of good quality. Inspect container before purchase for girdling, circling or twisted roots.. Remove tree form container and prune and broken, circling or girdling roots. Roots matted along the sides and bottoms or a container can be cut and spread apart. Remove any dead limbs and correct any structural defects such as multiple leaders. 3. Planting. Lightly compact bottom of the whole to avoid settling. Place tree in the hole and check depth to make sure that the final height of the root ball is I to 2 inches above grade. Check that the trunk is straight. 4. Backfilling. Soil from the hole should be satisfactory for backfill. If it is of poor quality, amendments may be added. Amended soil has not shown any significant benefits from native soil. Place backfill evenly around root ball and lightly compact and add water to eliminate air pockets. Any excess soil can be used to form a berm around the edge of the hole to hold in water. 5. Staking. Staking a newly planted tree protects the trunk, anchors the roots and supports the crown. Use a 2 inch round lodge pole stake (3 inch for 24 box size trees) and if possible, place it on the windward side of the tree for support. The stake should be place outside the root ball and 2 to 3 inch rubber ties should be installed with a twist and nailed back to the stake. Staking the tree too loosely will not support the tree; staking to tightly will not allow the tree to flex in the wind and develop a taper to support the tree. Staking is only a temporary treatment and the stake should be removed after 1-2 years. 6. Mulching. Place 34 inches of organic mulch around the tree to retain moisture. Avoid piling on mulch against the trunk of the tree. Updated July 20, 2009 -29 - URBAN FOREST MANAGEMENT PLAN Landscaaina Around Established Trees Objective: To reduce the negative impacts when improving the landscaping around established City Street Trees. • Tree Protection Zone(TPZ) The area specified by the City Arborist typically within or beyond the tree's dripline. The TPZ is critical to tree survival and lies in the upper 3 feet of the soil surface. This is a restricted area and the soil should not be disturbed unless otherwise approved • Avoid Root Damage Ninety percent of root damage occurs in the upper 18" of soil due to equipment and compaction. Rototiller, trenchers and hand tools cause damage to the surface feeder roots and this is the largest single factor responsible for a trees decline during landscape projects. • Compaction Compression within the upper 18" of the soil structure may cause an impermeable layer where water and air cannot circulate and cause damage to the root and decline to the tree. Avoid heavy equipment under the TPZ or placing heavy stones such as river rock as ground cover. Do not use this area as storage site for material during the project. • Ground Cover/Mulch/Rocks Ground cover, small shrubs and small stones may be used as covering underneath trees. Leave 1-2 feet clear around base of trunk to allow for proper air circulation. Avoid large heavy stone and do not place sod up around base of tree. Use permeable weed fabric and never use plastic as a weed barrier • Water and Air Irrigate the TPZ prior to start of landscape project and continue to keep moist until the completion of the project. The soil should be kept wet but not soaking to a depth of 24 - 30 inches. This will prevent the tree from becoming drought stressed. Keep the TPZ free from compaction, this will allow for air circulation around the root zone and prevent the roots from suffocating. • Grade Changes Grade changes within the TPZ are not permitted unless otherwise approved by the City Arborist. Approved grade changes shall not allow for more than 4 inches of fill soil. To prevent decay, new soil shall not be placed around root flare. Updated July 20, 2009 -30 - URBAN FOREST MANAGEMENT PLAN Tree Protection During Construction Construction damage is one of the most common causes of tree death and decline in urban areas. Unless the damage is extreme, trees may not die immediately, but could decline over several years. Because construction equipment is operated next to trees, damage to trees is likely to occur. Branches will be broken, trunks are wounded, pruning cuts are made by untrained construction workers, but the most serious damage to tree caused by construction is underground. Root systems of trees may spread a distance beyond the root zone. The small, absorbing roots are generally located in the upper few inches of soil. The soil can become compacted by construction equipment and the small roots can be damaged or killed and the result could be yellowing leaves, dead twigs, and, large limbs may eventually die. Prior to construction, an on-site inspection should be preformed by a qualified arborist. The arborist must be able to communicate his needs of tree preservation with the developer, contractor or homeowner. The arborist should evaluate each trees condition and suitability for saving. Specifications should written with the intent to protect selected trees and should detail exactly what can and cannot be done to and around the trees. To avoid tree damage during construction, the following will be considered in order to protect trees from injury: • Erect Barriers — Erect barriers as early as possible, a physical barrier should be established around the trees that are to be preserved. This fence can be made out of wood, plastic, wire or a combination and placed as far out from the trunks of the tree as possible. As a guideline, allow 1 foot from the trunk for each inch of trunk diameter. The intent is to protect not only the overhead branches but also the root system. The area inside the barrier must be kept clear and not used for storage of materials, parking, waste accumulation, or travel of trucks and heavy equipment. • Limit Access—If possible allow only one access route on and off property. • Reduce Compaction — Soil compaction caused by heavy equipment will close the air spaces in the soil. Without air and moisture, roots will die and cause dieback in the canopy. To reduce compaction, spread a thick layer(about 6 -12 inches) of mulch around the base of trees, and to obtain addition additional weight dispersal place large sheets of plywood over the mulch. • Avoid Grade Changes— Changes in grade can be devastating to trees. If the grade is to be raised,the addition of only a few inches of soil around a tree could suffocate the roots and kill some species. Tree wells and aeration systems could be installed to preserve the tree. If the grade must be lowered,terracing or tree islands can be constructed to increase tree survival. Updated July 20, 2009 -31 - URBAN FOREST MANAGEMENT PLAN EXISTM TREE TO REMAIN. ----` `�- -.l-J PROTECTIVE FENCING NOTES, 1. PROTECTIVE FENCING SHAH BE BRIGHT ORANGE POLYPROPYLENE FENCMG. 2. NOTHING INSIDE THE DRIPUNE AREA SHALL BE RAKED. CUT. STORED. OR OTHERWISE DISTURBED. 3. CONTRACTOR SHALL TAKE EXTREME CARE AND PROTECT ALL EXISTING DRIPLm TREES TO REMAIN. AS (PROTECTED NOT ZONE) REOUWO BY LANDSCAPE PLAN. 4. TREE PROTECTION SHALL BE NiSTALLED RI ACCORDANCE WITH PROJECT AR90RW REPORT TREE PROTECTION DETAIL AND rH�p ST p�D TO THE INCEPTION OF ANY NOT TO SCALE WORK. Updaled.hily 20,2009 -32 - URBAN FOREST MANAGEMENT PLAN Landscaping Impacts Landscaping is a popular option for homeowners who want to improve the curb appeal of their home. If done incorrectly and without regard to the City's street trees, may lead to the death of trees. When improving the landscape, take into consideration the location, size and variety of the City street tree. At the request of the homeowner, Park staff will gladly meet with residents to discuss the health and care of a City tree before the project begins. Before starting a landscape project consider the following: • Never change the grade around the base of the tree. Adding soil around the base of a tree may cause the tree to die by suffocating the root zone. Removing soil may damage feeder roots. • Never place sod directly up to the base of the tree. Allow at least one foot for young tree or at least 2 feet for older trees of sod free soil around each tree. Placing sod directly to the base of trees will cause the base of the tree to stay moist which may encourage decay. • Root barriers. Placing root barriers around newly planted trees will delay the roots from entering landscape and turf areas. For young trees,bury the root barriers as far away from trunk as possible. For established trees, roots can be cut and root barriers installed. Contact the Parks Division for specific instructions. • Damaging surface roots. Many tree roots lie within the first 8" of soil absorbing as much water as possible from lawns and landscape areas. Care must be taken when installing new lawns or landscapes, not to damage or remove a significant amount of roots. Rototillers, sod cutters, hand tools and heavy equipment can all cause injury or death to existing tree. The weight of large rocks may cause compaction, and they are discouraged as ground cover under trees. Contact the Parks Division on how to handle roots in these situations before the project begins. • Irrigation. The preferred method of irrigating new and established trees is by drip irrigation. This allows water to be absorbed into the soil with minimal loss by evaporation. It allows for water to penetrate deep into the soil and force root growth down and away from landscapes and sidewalks. It also conserves water. The drip system should be placed under the trees drip zone and moved outward yearly, as the tree grows. Updated July 20, 2009 -33 - URBAN FOREST MANAGEMENT PLAN Sidewalk Impacts and Replacement Damage to urban infrastructure by tree roots is a significant problem in cities throughout the world. In the United States virtually every city has sidewalks, curbs, and gutters that have been cracked, uplifted by tree roots, or both. Damage to infrastructure elements are not only costly to repair, but they represent liability risks that can't be ignored. In addition, many trees (typically repeat offenders) are removed because of infrastructure- related damage. In California this is the second most common reason for tree removal. Collectively, tree loss, infrastructure repair costs, and liability issues make this a significant problem that merits close attention from arborists, urban foresters,planners, and engineers. (L.R. Costello 2005) If any sidewalk near or around City trees are scheduled to be repaired, a City arborist, supervisor or staff member must be notified before roots are cut or sidewalk is replaced. The following shall be considered when replacing sidewalk damage that is caused by tree roots: • Health and Structure of tree. • Future cost or damage to sidewalk. If the tree is deemed healthy and structurally sound, several sidewalk design alternatives will be recommended to increase the planting space for the current tree and future trees. • Curving sidewalks — When at all possible, increasing the City right-of-way toward the homeowner's property for the minimum ADA requirement will be encouraged. This will increase the growing area for the current tree, protect roots, and provide a larger planting area for future large-stature tree species. • Ramping— Where root pruning is not an option, ramping may be the only alternative to avoid root damage and tree preservation. Ramps must not exceed the requirements for the American with Disabilities Act. • Root Barriers — Root barriers can be placed in strategic locations to delay sidewalk damage or damage to landscape. City staff can suggest areas where root barriers would be useful. Updated July 20, 2009 -34 - URBAN FOREST MANAGEMENT PLAN Trees & Roadway Impacts Administered by the Public Works Department Critical Minimum Street Width Policy for Managing Street Tree Impacts in the Roadway INTRODUCTION Cities and counties typically have jurisdiction and responsibility over the roadway. These roadways are classified as: local street, collector street, arterial street, and highway. Freeways fall within the jurisdiction of the State of California(Caltrans). STATE STANDARDS Local Street — Limited width and limited vehicular volume. A local street has standard travel lane widths of 12 feet, resulting in a two-lane street width no greater than 24 feet when on-street parking is prohibited. Substandard lane widths of 10 feet and 11 feet may be used under special circumstances. A local street serves as direct access for homes and residents. The average daily traffic (ADT)volume of a local street is no more than 2,000 vehicles per day. Collector Street— A collector street has standard travel lanes no less than 12 feet wide per lane, with a total roadway width of 24 feet when on-street parking is prohibited. Similar to local streets, substandard lane widths of 10 feet and 11 feet may be used under special circumstances. The collector street serves to "collect" residential traffic from one or more local streets and channels them through the city in a more efficient manner. The ADT volume for a collector street is no more than 15,000 vehicles per day. Arterial Street and Highway — Serves as main thoroughfare to move large numbers of vehicles through the city. Traffic from local and collector streets are fed into the arterial streets and highways. The roadway width of an arterial street or highway usually exceeds 40 feet in width, and can accommodate traffic volumes above 15,000 vehicles per day. Lane configuration varies from two-lanes to four-lanes with and without on-street parking. Freeway — A freeway is a multi-lane roadway corridor that facilitates large-scale vehicle movement between regional areas and metropolitan centers. Within the boundaries of Burlingame, ADT volumes for freeways easily exceed 50,000 vehicles per day. This type of roadway is under the jurisdiction and responsibility of Caltrans. Updated July 20, 2009 -35 - URBAN FOREST MANAGEMENT PLAN BURLINGAME MINIMUM STREET WIDTH FOR SAFE TRAFFIC CIRCULATION Many of the streets in Burlingame were constructed in the early 1900s. Modern street width standards for local and collector streets had not yet been established; and, as a result, there are situations where the city's streets are typically narrower than those currently specified by state standards. The minimum roadway widths listed below are established to take into account the overall narrowness of local and collector streets in Burlingame. • Local street without parking— The minimum lane width for local streets without parking will be 10 feet wide per lane of through-traffic. Therefore, two-lane roadways in Burlingame will have a total minimum roadway width of 20 feet, as measured from curb face to curb face. (While statewide accepted standard roadway width is 12 feet.) • Local street with parking—If on-street parking is allowed on a local street, a parking lane width of 6 feet per lane will be used. This results in a total minimum desirable roadway width of 32 feet for a two-lane local street assuming parking on both sides. However, due to existing conditions of narrow road width and parking demand, the width could be reduced to no less than 30 feet. • Collector street without parking — The minimum lane width for collector streets without parking will be 11 feet wide per lane of through traffic. Therefore, two-lane roadways shall have a total minimum roadway width of 22 feet; and, four-lane roadways shall have a total minimum roadway width of 44 feet, as measured from curb face to curb face. • Collector street with parking — If on-street parking is allowed on a collector street, a parking lane width of 6 feet per lane will be used, resulting in a total minimum roadway width of 34 feet for a two-lane collector street; or, 56 feet for four-lane collector streets assuming parking on both sides. STREET TREES The City of Burlingame has made great efforts to promote "quality of life" issues to benefit its citizens. The planting and preservation of street trees have been an excellent example. Street trees are typically planted within the parking strips of residential and collector streets. In some cases, the trees have grown such that their trunks, roots or root systems now encroach and intrude into the roadway causing damage to sidewalks, curbs and gutters, as well as the roadway surfaces. This intrusion and encroachment also pose safety problems in the form of diminished sight-visibility at intersections. This policy provides minimum roadway widths, as well as a set of criteria and a process to manage impacts caused by tree roots, tree trunks or other physical features that present safety hazards to the vehicular traffic, pedestrian traffic, and general public. Updated July 20, 2009 - 36 - URBAN FOREST MANAGEMENT PLAN MINIMUM STREET WIDTH RELATED TO TREE ROOT IMPACTS • There shall be no horizontal encroachment into either a local or collector roadway that reduced the travel lane width to less than 10 feet, or 20 feet for two-lane roads. • There shall be no vertical displacement greater than 3-inches into the minimum travel lane width as described above. • Any physical objects including tree roots and tree trunks that reduce sight visibility and safe-stopping distances (as specified in the Caltrans Roadway Design Manual) will be considered for removal, or for an alternative course of action. UTILITIES • If a tree has grown directly over a utility line (such as water line, sewer line, gas line, electric line or storm drain line), or its roots have intruded into a utility pipe system; and, is causing damage to the utility, the tree will be considered for removal, or for an alternative course of action. ALTERNATIVES TO TREE REMOVAL Before considering a tree removal,the following alternate actions will be explored. • Installation of warning signs — The Public Works Department will examine the use of warning signs as a possible first-line safety measure to notify drivers of potential obstructions which are in the overall roadway area, but have not yet encroached into the minimum travel lane width of 10 feet in excess of 3 inches height. Signs will be evaluated for appropriateness, and to ensure that they are sanctioned signs that have state and federal departments of transportation approval. • Root barriers — The Parks and Recreation Department will examine the use of root barriers on tree roots that begin to encroach into the roadway area, but have not yet encroached into the actual travel lane. • Root grinding — The Parks and Recreation Department will consider root grinding as a measure to reduce uplifting of the roadway asphalt or concrete sidewalk areas. Root grinding would be considered as an alternate when it can be done without adversely affecting the health and stability of the tree. The Parks and Recreation Department will coordinate with the Public Works Department to carry out the grinding and asphalt/concrete repair as a part of normal operations. • Removal of on-street parking— The Public Works Department will consider the removal of on-street parking to accommodate tree growth and preserve public safety. The department will conduct field investigations to evaluate the feasibility of this alternative, present its findings to the Traffic, Safety and Parking Commission (TSPC) and receive public input. If recommended by the TSPC and approved by Council, the Public Works Department will proceed with the parking removal. • In addition to the listed alternate actions, if a location meets the definition or classification of an historical site and is designated as such, staff will work with the Beautification Commission to secure grant funding to make a physical change in the street to preserve historical trees. PROACTIVE TREE CONFLICT MANAGEMENT PROGRAM Public Works and Parks staff will proactively conduct annual street surveys and tree inspections Updated July 20, 2009 - 37 - URBAN FOREST MANAGEMENT PLAN to identify potential tree root issues before they become traffic and public safety problems. Staff will develop possible solutions to avoid tree root intrusion into the minimum roadway width as defined above. Tree roots and tree trunks that reduce roadway width below state standards will be noted and logged for additional evaluation. The Parks and Recreation Department will take the lead on annual tree inspections, while the Public Works Department will be responsible for the annual street surveys. PROCESS OUTLINE • Field inspections will be conducted by Parks and Public Works staff. This will include annual tree inspections and street surveys. • Locations that are identified by the field inspections to be potential problems will be forwarded to the city arborist for consultation of appropriate measures. • A recommendation will then be made to the Beautification Commission and the Traffic, Safety & Parking Commission on the most effective and desirable measures of action. The commissions will make the final approval on a course of action. • Decisions of the commissions may be appealed to the City Council. POLICY EXAMPLES Example#1: A tree root has encroached into the 20-foot width of travel lanes of a two-lane roadway and has raised the roadway by more than 3 inches. Staff would consult the city arborist to determine if the root or roots can be ground down. Staff would then proceed with a course of action based on the arborist's recommendation. If the arborist believes that grinding/trimming the roots would de-stabilize the tree or adversely affect the health of the tree, staff would present these findings to the Traffic, Safety and Parking Commission and the Beautification Commission. However, if the root intrusion is outside of the travel lane, staff will monitor the situation. If appropriate, root barriers may be installed, as advised by the city arborist. Example #2: A 6-foot fence, mature tree, or other large obstruction is situated near the corner of an intersection between two streets. If the obstruction is located such that its placement causes a sight-visibility problem or severely reduces the safe approach speeds for vehicles entering into the intersection, the obstruction would be considered for removal or modification to improve the sight-visibility at that location. Staff would present these findings to the Traffic, Safety and Parking Commission and the Beautification Commission. Updated July 20, 2009 - 38 - URBAN FOREST MANAGEMENT PLAN Criteria for Tree Removal "Identifying and managing the risk associated with trees is a subjective process. Since the nature of tree failures remains largely unknown, our ability to predict which trees will fail and in what fashion is limited. As currently practiced, tree evaluation involves examining a tree for structural defects, associating those defects with a known pattern of failure and rating the degree of risk. " (Matheny/Clark) "Hazard tree evaluation is the systematic process of assessing the potential for a tree or one of its parts to fail and injure people or damage property. The primary goal of hazard evaluation is to identify potentially hazardous trees so they can be treated before failure occurs. All hazards cannot be eliminated. However, by evaluation trees and rating the hazards associated with them, the arborist can prioritize and schedule abatement treatments to reduce the level of risk" (Matheny/Clark) Generally, city street trees and private protected trees are only approved for removal when determined by the City arborist that a tree has structural defects, disease, or is in close proximity to an existing structure. Appeals to staff decisions can be made to the Beautification Commission (see Public/Political Input and Appeals Process). Attachments Criteria for City Street Tree Removal When there is Ongoing Sidewalk Damage, Adopted Copy, updated June 2006,Attachment"E" Tree Evaluation Form: Matheny-Clark, approved by the Beautification Commission April 2007,Attachment"F" City Street Tree Removal Process, updated January 23,2007,Attachment"G" Protected Tree Removal Permit Application,Attachment"C" Updated July 20, 2009 - 39 - URBAN FOREST MANAGEMENT PLAN Approved Replacement Species The following guidelines have been established for the selection of replacement street trees: • The City has five separate street tree lists in place for selection of replacement trees, distinguished by the planting space(size,power lines or location) • Property owners are generally required to replace trees that are removed • Property owners are allowed to select a tree off the list applicable to their property Attachments Trees To Be Used Under Primary Utility Lines, Attachment"H-1" Trees To Be Used In Planting Strips Under 4' Wide and Selected Trees For Tree Wells In Paved Areas,Attachment"H-2" Trees To Be used In Planting Strips Over 4' And Under 6' Wide, Attachment "H- 3" Trees To Be Used In Planting Strips 6' Wide And Over,Attachment"H-4" Updated July 20, 2009 -40 - URBAN FOREST MANAGEMENT PLAN Plan to Plant in New Areas The City encourages home owners to plant new trees on their property. In addition, the City has planted over 500 more trees than have been removed in the past four years, averaging 125 additional trees each year. Planting Additional City Street Trees In 2006, the City Council requested that the Burlingame Beautification Commission make a recommendation concerning the planting of vacant planting sites in the City (residential addresses with a designated City planting strip). In an effort to be proactive in planting efforts, a survey was taken throughout the City of planter strips that were lacking street trees. More than 450 vacant sites were identified. A State grant was applied for to purchase and plant trees in these vacant planter areas. In February of 2008, the Green Trees for the Golden State Grant was awarded to the City to purchase and plant 450 new street trees. The first planting took place in November of 2008 and a second planting is planned for November of 2009. Updated July 20, 2009 -41 - URBAN FOREST MANAGEMENT PLAN Public/Political Input and Appeal Process The Burlingame Beautification Commission was appointed by the City Council in 1968 to oversee and advise the Council and staff on issues related to our urban forest. The Commission serves as the public appeals board on staff decisions related to tree removals. Commission decisions can also be appealed to the City Council. Below is listed the Commission's Powers & Duties. 3.28.050 Powers and duties. Subject to the approval of the city council, the beautification commissions, shall: (a) Act in an advisory capacity to the city council, the city manager, and director of parks and recreation in all matters of city trees and protected private trees and to cooperate with other governmental and civic groups in the advancement of sound reforestation and tree protection planting and programs; (b) Recommend, develop, support and implement programs and activities to promote community awareness and participation in city beautification; (c) Recommend a master street tree plan for adoption by the city council; (d) Recommend an"Official Street Tree List"to the city council for adoption, designation specific types of trees which can be planted on any street, based on pertinent local street and tree factors; (e) Recommend specific types of street trees for any new subdivision; (f) Recommend a survey to be made from time to time to determine those street trees which are to be retained and those which should be removed to conform to the street tree planting and maintenance program, having regard for both the immediate and long-term needs of the city. (g) Recommend or comment on plans and programs for the planting,maintenance and removal of all street trees in the city; (h) Recommend or comment on plans and programs for the uniform planting, care and maintenance of street trees and of shrubs, grass plots and other ornamental or beautifying plantings upon the streets and highways; (i) Recommend or comment on plans and programs for the development and beautification of the public parks, parkways and buildings belonging to, or leased by, the city; (j) Consider the annual budget of the parks and recreation department during the process of its preparation and make recommendations thereto to the city council and city manager and, in the case of capital improvement,also to the planning commission; (k) As part of each commission meeting, provide the opportunity for citizens to address the commission; and (1) Perform such other duties as may be delegated to it by the city council from time to time. (Ord 884 Sec 1 (part); August 19, 1968) (Ord 1637 Sec 21, Amended, 09/05/2000) Attachments Burlingame Beautification Commission's Rules of Procedure,Attachment"I" City Street Tree Removal Process,Attachment"G" Updated July 20, 2009 -42 - URBAN FOREST MANAGEMENT PLAN Attachment"A" CALIFORNIA TREE CITY USA's Commerce 20 13,292 Hayward 20 146,027 CITY YEARS POPULATION La Verne 20 38,000 Burbank 29 104,000 Sacramento 29 430,000 Santa Fe Springs 20 16,600 Davis 28 64,500 South San Francisco 20 60,552 Hemet 19 65,044 Santa Rosa 28 156,200 Lompoc 19 42,320 Burlingame 27 29,050 Gilroy 27 46,594 Monrovia 19 37,566 La Mesa 26 56,049 Newark 19 43,708 Santa Clara 19 109,106 Los Gatos 26 30,000 Atascadero 18 28,677 Modesto 26 207,634 Carpinteria 18 14,300 Oroville 26 13,250 La Canada Flintridge 18 21,500 Santa Barbara 26 95,000 La Mirada 18 50,136 Concord 25 121,780 Fullerton 25 135,672 Riverside 18 281,515 Merced 25 73,600 San Buenaventura 18 105,000 Monterey 25 30,300 Corona 17 141,000 Redding 25 80,000 Cypress 17 45,000 Glendora 17 52,000 Redwood City 25 76,000 Morro Bay 17 10,522 San Mateo 25 93,630 Orange 17 136,701 Santa Maria 25 88,793 Rancho Cucamonga 17 147,000 Santa Monica 25 90,000 Sunnyvale 17 131,700 Stockton 25 261,300 Tulare 17 50,000 Arroyo Grande 24 17,005 Atherton 16 7,200 Campbell 24 39,312 Highland 16 50,860 Roseville 24 102,191 Irvine 16 180,803 San Jose 24 923,000 Los Banos 16 36,000 San Rafael 24 56,000 Newport Beach 16 80,800 West Covina 24 106,500 Ontario 16 170,373 San Luis Obispo 23 44,500 Pasadena 16 133,936 Visalia 23 102,684 Pittsburg 16 59,650 Anaheim 22 345,000 Santa Clarita 16 164,900 Chico 22 73,558 Escondido 15 141,350 Glendale 22 200,200 Manteca 15 61,927 Grover Beach 22 13,067 Napa 15 74,000 Lakewood 22 74,000 Pismo Beach 15 8,200 Oakland 22 351,000 Turlock 15 67,009 Oxnard 22 182,027 Chula Vista 14 215,000 Whittier 22 85,500 Millbrae 14 20,800 Beverly Hills 21 33,784 Pomona 14 155,000 Claremont 21 35,077 Ceres 13 37,388 Coronado 21 26,000 Hanford 13 48 070 Los Angeles 21 3,900,000 Palo A 62,000 Livermore 13 76,500 lto 21 Updated July 20, 2009 -43 - URBAN FOREST MANAGEMENT PLAN Porterville 13 42,000 San Diego 4 1,300,000 Santa Cruz 13 56,300E jSanFernando 4 24,564 Arcadia 12 53,054 Santee 4 55,097 Garden Grove 12 169,000 Westminster 4 92,270 Lancaster 12 133,500 Azusa 3 47,165 Weed 12 3,005 Lemoore 3 21,950 Redlands 11 70,324 Santa Barbara County 3 164,000 Sonora 11 4,573 Temple City 3 33,000 Fontana 10 151,965 Carmel-By-The-Sea 2 4,200 Fremont 10 210,000 La Puente 2 44,000 Menlo Park 10 30,000 Antioch 1 101,049 Tustin 10 70,871 San Bruno 1 40,165 Bakersfield 9 295,000 Solvang 1 5,342 Brea 9 39,584 El Cajon 9 96,664 San Leandro 9 79,542 South Pasadena 9 25,789 Calabasas 8 23,123 Cerritos 8 51,000 Costa Mesa 8 113,011 Downey 8 110,700 La Habra 8 61,188 Montclair 8 35,245 Mount Shasta 8 3,600 San Marino 8 12,945 St Helena 8 6,000 Thousand Oaks 8 126,081 Upland 8 46,000 Beale AFB 7 7,500 Covina 7 49,565 Mission Viejo 7 98,197 Petaluma 7 56,000 Poway 7 50,675 Santa Ana 7 348,000 Yuba City 7 58,368 San Ramon 6 50,000 Simi Valley 6 122,485 Woodland 6 52,519 Diamond Bar 5 59,487 Mountain View 5 71,000 El Segundo 4 16,600 Huntington Beach 4 200,000 Lodi 4 60,000 Martinez 4 36,000 Milpitas 4 64,998 Updated July 20, 2009 -44- URBAN FOREW MANAGEMENT PLAN Attachment"B" CITY OF BURLINGAME PARKS &RECREATION DEPARTMENT STREET TREE PERMIT No DATE Name of Applicant EXPIRATION DATE Address of Applicant Location of Work DESCRIPTION OF WORK Number of Trees Variety Remarks TO TRIM TO TOP TO REMOVE TO PLANT As provided by Code Section 11.0460 of the Ordinance Code of the City of Burlingame,permission is hereby granted to perform the above work.All work shall be performed in the manner specified by the Superintendent of Parks.All tree removals shall be made at least 19"below the adjacent curb elevation. The City shall not be made liable for the acts of private persons or their contractors upon city streets or public places by virtue of this permit. Superintendent of Parks I hereby agree to the provisions and requirements of this permit. Permittee Not valid unless Countersigned by Permittee Updated July 20, 2009 -45- URBAN FOREST MANAGEMENT PLAN 1. Attachment"C" PROTECTED TREE REMOVAL PERMIT APPLICATION PARKS&RECREA TION DEPA R TMENT 850 BURLINGAME AVENUE, BURLINGAME, CA 94010 (650)558-7330 The undersigned owner of the property at.- ADDRESS: t:ADDRESS: (print or type) hereby applies for a permit to remove or prune more than 1/3 of the crown or roots of the following protected tree(s): SPECIES CIRCUMFERENCE LOCATION ON PROPERTY WORK TO BE PERFORMED REASON WORK IS NECESSARY (Please use back of form./br additional comments) NOTE: A PHOTOGRAPH OF THE TREE(S) OWNER(Print) MUST BE SUBMITTED ALONG WITH A $75.00 CHECK TO: CITY OF BURLINGAME ADDRESS Attach any supporting documentation you may have (example:Report from an Independent Arborist). PHONE -------------------------------------------------------------------------------------------------------------------------------- PERMIT This permit allows the applicant to remove or prune the above listed tree(s) in accordance with the provisions of the Urban Reforestation and Tree Protection Ordinance (Municipal Code Chapter 11.06). By signing this permit, the applicant acknowledges receipt of a copy of Chapter 11.06, and agrees to comply with its provisions and all conditions listed below; and that all appeals have expired or been resolved. OWNER CITY ARBORIST PARKS&RECREATION DIRECTOR CONDITIONS: 24 - inch box size landscape tree(s)will be required and may be planted anywhere on the property. If conditions are not met within the allotted time as specified in Section 11.06.080,payment of$400 for each tree into the tree replacement fund will be required. NO replacement(s)required. Contact the Parks Division at (650) 558-7330 when removal(s)completed. DATE PERMIT EFFECTIVE PERMIT EXPIRES This work should be done by qualified tree professionals and a copy of this permit must be available at the job site at all times when work is being performed crpdatedJuly 20, 2009 -46- URBAN FOREST MANAGEMENT PLAN Attachment"Cl" '1,it E E 'W011h 1111AN PARKS A RECREA TION DEPARTMENT 850 BURLINGAME AVENUE,BURLINGAME, CA 94010 (650)558-7330 LOCATION OF WORK NAME OF APPLICANT/AGENCY DATE ADDRESS OF APPLICANT EXPIRATION DATE A separate plan is needed for each tree.For groups of trees of the same species with similar needs, one plan will suffice Tree Species: Pruning Objectives: O Improve Structural Strength and Reduce Failure Potential O Improve Aesthetics O Provide Clearance for Pedestrians, Vehicles and Structures O Repair Damage O Improve Safety for People and Property O Reduce Maintenance O Line Clearance Type of Work: O Remove O Plant 0 Thin O Reduce O Clean O Raise O Restore O Stump Removal (Contact USA prior to sump removal) Description of Work: (Please us back of form for additional comments) Not more than 25%of'the crown shall be removed within an annual growing season. In cases where more than 25%of'the crown needs to be removed, such as to reduce the potential.for structural failure, a qualified arborist shall make an assessment of the amount of pruning needed to abate the hazard All tree removals shall be made at least 19"below adjacent curb elevation This permit allows the applicant to remove or prune the above listed tree(s)in accordance with the provisions of the Urban Forest Management Plan. By signing this permit,the applicant agrees to comply with all conditions listed. Permission is hereby granted to perform the above work. All work shall be performed in the manner specified by the Parks Division. The City shall not be made liable for the acts of private persons or their contractors upon city streets or public places by virtue of this permit. PERMYffEE PARK SUPERVISOR Updated July 20, 2009 -47- URBAN FOREST MANAGEMENT PLAN Updated July 20, 2009 -48- URBAN FOREST MANAGEMENT PLAN Attachment `D" Street Tree Inventory Report Tree Frequency by Species Count Percentage(%) Platanus acerifolia (SYCAMORE/LONDON PLAN) 1793 12.95 Liguidambar styraciflua (SWEET GUM) 114.4 8.26 Magnolia grandiflora (SOUTHERN MAGNOLIA) 954 6.89 Vacant planting site (VACANT PLANTING SITE) 872 6.30 Eucalyptus globulus (BLUE GUM) 666 4.81 Pyrus kawakamii (EVERGREEN PEAR) 370 2.67 Crataegus spp. (HAWTHORN SPECIES) 342 2.47 Ginkgo biloba (MAIDENHAIR TREE) 326 2.35 Pyrus calleryana 'Aristocrat (ARISTROCRAT PEAR) 307 2.22 Prunus blireiana (FLOWERING PLUM) 288 2.08 Prunus cerasifera (CHERRY PLUM) 278 2.01 Maytenus boaria (MAYTEN) 258 1.86 Magnolia `Samuel Sommer (MAGNOLIA SAMUEL SOM) 252 1.82 Pistacia chinensis (CHINESE PISTACHE) 237 1.71 Casuarina spp. (BEEFWOOD) 225 1.63 Eucalyptus viminalis (MANNA GUM) 217 1.57 Fraxinus spp. (ASH SPECIES) 204 1.47 Prunus serrulate (JAPANESE FLOWERING C) 202 1.46 Pyrus Cal leryana/Chanticleer(CHANTICLEER PEAR) 179 1.29 Sapium Sebiferum (CHINESE TALLOW TREE) 170 1.23 Ulmus americana (AMERICAN ELM) 165 1.19 Lagerstroemia Indica (CRAPE MYRTLE) 160 1.16 Eucalyptus spp. (EUCALYPTUS SPECIES) 160 1.16 Robinia pseudoacacia (BLACK LOCUST) 151 1.09 Cinnamomum camphors (CAMPHOR TREE) 150 1.08 Other(OTHER) 149 1.08 Geiiera parvifolia (AUSTRALIAN WILLOW) 145 1.05 Quercus rubra (RED OAK) 141 1.02 Updated July 20, 2009 -49- URBAN FOREST MANAGEMENT PLAN Acer spp. (MAPLE SPECIES) 134 0.97 Photinia spp. (PHOTINIA) 118 0.85 Betula pendula (EUROPEAN WHITE BIRCH) 118 0.85 Pittosporum spp. (PITTOSPORUM SPECIES) 115 0.83 Pyrus callervana (BRADFORD PEAR) 115 0.83 MAGNOLIA 'LITTLE GEM' (MAGNOLIA 'LITTLE GEM) 107 0.77 Palm spp. or cordyline spp. (PALM SPECIES OR DRACENA) 106 0.77 Celtis sinensis (CHINESE HACKBERRY) 104 0.75 Myoporum laetum (MYOPORUM) 100 0.72 Pinus radiata (MONTEREY PINE) 98 0.71 Acer Rubrum (RED MAPLE) 85 0.61 Acer sacchadnum (SILVER MAPLE) 82 0.59 Liriodendron tulipifera (TULIP TREE) 80 0.58 Tilia spp. (LINDEN TREE) 77 0.56 Acacia melanoxylon (BLACK ACACIA) 73 0.53 Quercus ilex(HOLLY OAK) 71 0.51 Sequoia sempervirens (COAST REDWOOD) 70 0.51 Catalpa speciosa (WESTERN CATALPA) 70 0.51 Eucalyptus polyanthemos (SILVER DOLLAR GUM) 68 0.49 Ligustrum spp. (PRIVET SPECIES) 64 0.46 Prunus yedoensis 'akebono' (AKEBONO CHERRY) 63 0.46 Magnolia 'St. Mary' (MAGNOLIA 'ST. MARY) 56 0.40 Koeireuteda bipinnata (CHINESE FLAME TREE) 55 0.40 Ulmus parvrfolia (CHINESE ELM) 54 0.39 Lagerstroemia indica - GP (CRAPE MYRTLE - GP) 53 0.38 Eucalyptus bancroftii (BANCROFTS EUCALYPTUS) 52 0.38 Juglans regia (ENGLISH WALNUT) 51 0.37 Eucalyptus lehmannii (BUSHY YATE) 50 0.36 Eucalyptus ficifolia (RED-FLOWERING GUM) 49 0.35 Robinia ambigua (IDAHO LOCUST) 48 0.35 Aesculus carnea (RED HORSE-CHESTNUT) 48 0.35 Quercus agrifolia (COAST LIVE OAK) 47 0.34 Cercis Canadensis (EASTERN REDBUD) 36 0.26 Updated July 20, 2009 - 50- URBAN FOREST MANAGEMENT PLAN Ulmus spp. (ELM SPECIES) 35 0.25 Quercus spp. (OAK SPECIES) 34 0.25 Prunus spp. (STONE FRUIT SPECIES) 32 0.23 Eucalyptus sideroxylon (RED IRONBARK) 31 0.22 Eucalyptus nicholii (NICHOUS WILLOW-LEAF) 31 0.22 Schinus molle (CALIFORNIA PEPPER TR) 27 0.20 Acer rubrum `Red Sunset' - GP (RED MAPLE - GP) 26 0.19 Koelreuteria paniculata (GOLDEN RAIN TREE) 26 0.19 Pinus spp. (PINE SPECIES) 23 0.17 CUPANIOPSIS anacardioides (CARROT WOOD) 23 0.17 Ceratonia siligua (CAROB) 23 0.17 Oiea europaea (OLIVE TREE) 21 0.15 Metrosideros excelsus (NEW ZEALAND X-MAS TR) 19 0.14 Melaleuca linariifolia (FLAXLEAF PAPERBARK) 19 0.14 Celtis australis (EUROPEAN HACKBERRY) 18 0.13 Tristania conferta (BRISBANE BOX) 18 0.13 Acer buergeranum - GP (TRIDENT MAPLE - GP) 18 0.13 Ulmus procera (ENGLISH ELM) 18 0.13 Eriobotrya iaponica (LOQUAT) 18 0.13 Pinus halepensis (ALEPPO PINE) 18 0.13 Crataegus Phaenopyrum (WASHINGTON THORN) 16 0.12 Celtis spp. (HACKBERRY SPECIES) 15 0.11 Ju tans nigra (BLACK WALNUT) 14 0.10 Callistemon spp. (BOTTLEBRUSH) 14 0.10 Cupressus macrocarpa (MONTEREY CYPRESS) 12 0.09 Schinus terebinthifolius (BRAZILIAN PEPPER) 12 0.09 Quercus Coccinea (SCARLET OAK) 11 0.08 Prunus Yedoensis 'Yoshino' (YOSHINO CHERRY) 11 0.08 Celtis sinensis- GP (CHINESE HACKBERRY - GP) 10 0.07 Gleditsia triancanthos (HONEY LOCUST) 10 0.07 Gingko biloba - GP (MAIDENHAIR TREE - GP) 10 0.07 Cupressus spp. (CYPRESS SPECIES) 9 0.07 Cedrus deodara (DEODAR CEDAR) 9 0.07 (Wated July 20, 2009 - 51- URBAN FOREST MANAGEMENT PIAN Brachychiton populneum (BOTTLE TREE) 9 0.07 Laurus nobilis(SWEET-BAY) 9 0.07 Sapium sebiferum - GP (CHINESE TALLOW- GP) 9 0.07 Stump (STUMP) 9 0.07 Acer negundo (BOX-ELDER) 8 0.06 Zelkova serrata (ZELKOVA) 8 0.06 Populus niqra italica (LOMBARDY POPLAR) 8 0.06 Ficus microcarpa nitida (INDIAN LAUREL FIG) 8 0.06 Magnolia 'Maiestic Beauty' (MAGNOLIA 'MAJESTIC B) 7 0.05 Magnolia qr. 'Victoria' (MAGNOLIA 'VICTORIA') 7 0.05 Calocedrus decurrens (INCENSE CEDAR) 7 0.05 Cercis Occidentalis (WESTERN REDBUD) 6 0.04 Pittosporum spp. (PITTOSPORUM SPECIES) 6 0.04 Ulmus Accolade (Accolade Elm) 6 0.04 Acacia decurrens (GREEN WATTLE) 6 0.04 Aesculus spp. (HORSE-CHESTNUT SPECT) 5 0.04 Magnolia stellata (STAR MAGNOLIA) 5 0.04 Eucalyptus citriodora (LEMON SCENTED GUM) 5 0.04 Jacaranda mimosifolia (JACARANDA) 5 0.04 Svzyqium oaniculatum (EUGENIA) 5 0.04 Morus alba (WHITE MULBERRY) 4 0.03 Unknown Species (UNKNOWN SPECIES) 4 0.03 Ailanthus altissima (TREE OF HEAVEN) 4 0.03 Umbellularia californica (CALIFORNIA LAUREL) 3 0.02 Acer buergeranum (TRIDENT MAPLE) 3 0.02 Prunus amvgdalus (ALMOND) 3 0.02 Eucalyptus citdodora - GP (LEMON SCENTED GUM) 3 0.02 Podocarpus gracilior(AFRICAN FERN PINE) 2 0.01 Melaleuca leucadendra (CAJEPUT TREE) 2 0.01 Salix babylonica (WEEPING WILLOW) 2 0.01 Thuia plicata (WESTERN RED CEDAR) 2 0.01 Pinus pinea (ITALIAN STONE PINE) 2 0.01 Nedum oleander(OLEANDER) 2 0.01 Updaled July 20, 2009 - 52- URBAN FOREST MANAGEMENT PLAN NOT CITY TREE (NOT CITY TREE) 2 0.01 Thula occidentalis (AMERICAN ARBORVITAE) 2 0.01 Unknown (Unknown) 2 0.01 Unused number(UNUSED NUMBER) 1 0.01 Grevillea robusta (SILK OAK) 1 0.01 Juniperus spp. (JUMPER) 1 0.01 Prunus persica(PEACH) 1 0.01 Dodonaea viscosa (HOPSEED BUSH) 1 0.01 Leptospermum laevigatum (AUSTRALIAN TEA TREE) 1 0.01 Lyonthamnus floribunda (CATALINA IRONWOOD) 1 0.01 Popuius sop. (COTTONWOOD SPECIES) 1 0.01 Melaleuca quinquinervia (CAJEPUT) 1 0.01 Cornus spp. (DOGWOOD SPECIES) 1 0.01 Lauraceae (AVOCADO) 1 0.01 il3,844 Species Found 141 Distinct Species Burlingame, CA UpdaledJuly 20, 2009 - 53- URBAN FOREST MANAGEMENT FLAN Attachment"E" Criteria for City Street Tree Removal Wien There is On-Going Sidewalk Damage Adopted Cope (updated June 2006) 5 points 15 paints 45 points 100 points Health and Structure - existmT,proiected after remedy [::] 1:11 D far hazard Cost to Homeowner- Present&Future to sidewalk:.curb, gutter. pipes_drainage, etc Minimal Sigrrficant 144h Present Cosi cast &Future Cast Species Inappropriate for planting area El Stghtty S!gnf6C&7t"" tnapp.•ap oe tnapproprrate Impact on neighborhood if removed XfFe, ., ' Somewhat No Significant .Vegan ve Negative lnwct Does not allow for ADA Width%Slope Ell:] E: So-* Acronridatbn Acco!r0alro Accan�on Orta cult or Not Poss?b.;e Necessary Expenses Total points Total of 100 points would require removal Updated July 20, 2009 - 54- URBAN FOREST MANAGEMENT PLAN Attachment"F" City of Burlingame - Parks & Recreation Dept. 850 Burlingame Ave., Burlingame, CA 94010 a..U. !V ?4E phone: (650) 558-7300 - fax: (650) 696-7216 TREE HAZARD EVALUATION FORMw� Site: HAZARD RATING Date: + + _ Failure+ Size + Target = Hazard Evaluated by: Potential of prt Rating Rating Owner: OCity OPrivate 0Unknown Immediate action needed Needs further inspection TREE CHARACTERISTICS Tree dead Species , Form: Ogenerally symmetric Ominor asymmetry Omajor asymmetry Osucker growth Crown class: Odominant Oco-dominant Dintermediate Pruning history: ❑crown cleaned ❑excessively thinned Otopped Ocrown raised Opollarded ❑crown reduced ❑flush cuts Ocabled Dnone ❑multiple pruning events Special value: Ospecimen Oheritage/historic ❑wildlife Ounusual ❑street tree Oscreen Oshade TREE HEALTH Foliage color: Onormal Ochlorotic Odead Foliage density: Onormal Osparse Annual shoot growth: Oexcellent Oaverage Opoor Twig Dieback: Y N Woundwood development: Oexcellent Oaverage Opoor Onone Vigor: Oexcellent Oaverage Ofair Opoor Major pests/diseases: SITE CONDITIONS Site character: Oresidence Ocommercial Opark Oeasement Landscape type: Opavement cut out Olawn Oparking strip Oshrub border Irrigation: Dnone Oautomated Oexcessive Oinadequate Recent site disturbance: Y N Oconstruction Osoil disturbance Ograde change Osidewalk replacement Mine clearing Pavement lifted: Y N %dripline paved: 0% 10-25% 50-75% 75-100% Soil: Ocompacted Opoor drainage Oclay Osandy/loam Ofill Ogood Updated July 20, 2009 - 55- URBAN FOREST MANAGEMENT PLAN Obstructions: Ooverhead lines Ounderground utilities Oadjacent veg. Migns/poles Exposure to wind: Osingle tree Opart of a grove Orecently exposed Owinward,canopy Prevailing wind direction: TARGET Use under tree: Ohouse O building Oparking Otraffic Opedestrian Orecreation Olandscape Ohardscape Outility lines Occupancy: Ooccasional use Ointermittent use Ofrequent use Oconstant use TARGET Use under tree: Ohouse O building Oparking Otraffic Opedestrian Orecreation Olandscape Ohardscape Outility lines Occupancy: Ooccasional use Ointermittent use Ofrequent use Oconstant use TREE DEFECTS ROOT DEFECTS: Suspect root rot: Y N Mushroom/conk/bracket present: YN ID Roots: O girdled Okinked Ocircling Obroken Exposed roots: Osevere Omoderate Olow Root pruned: distance from trunk Root area affected % Buttress wounded: Y N When: Restricted root area: Osevere Omoderate Olow Potential for root failure: Osever Omoderate Olow Soil uplifting/cracking: Y N LEAN.- deg.from vertical Onatural Ounnatural Oself corrected CROWNDEFECT,Y. Defect Root Crown Trunk Scaffolds Branches Poor taper Bow, sweep codominants Multiple attachments Included bark Excessive end weight Cracks/splits Hangers Girdling Updated July 20, 2009 - 56- URBAN FOREST MANAGEMENT PLAN Wounds/seam Decay Cavity Conks/Mushrooms Bleeding/sap flow Loose/cracked bark Nesting hole/bee hive Deadwood/stubs Bores/termites/ants Cankers/galls/burls Previous failure HAZARD RATING Tree part most likely to fail: Inspection period: Mannual Obiannual Mother Failure Potential+Size of Part+Target Rating=Hazard Rating Failure Potential: 1 —low; 2—medium; 3—high; 4—severe Size of part: 1-<6";2—6-18"; 3— 18-30";4->30" Target rating: 1-occasional use;2-intermittent use; 3-frequent use;4-constant HAZARD ABATEMENT Prune: Oremove defective part Oreduce end weight Ocrown clean Othin Oraise canopy Ocrown reduce Orestructure shape Inspect further: Groot crown Odecay Oaerial Mmonitor Onot needed Remove tree: Y N Replace: Y N Move target: Y N COMMENTS: Updated July 20, 2009 - 57- URBAN FOREST MANAGEMENT PLAN Attachment "G" ' City Street Tree Removal Process ,.t I. Request for RemovalII. Parks idnunistration Iii Decrciin Prores; IE' Staff An �' Removal Steo< Request (via phone, o s emai:. fax. letter) may r---------� PRAr----------i r---------- come from propertyI IIA.Call for clarification I r------——--u I A.A. I.erer to propeM i V;_ Removal owner.public. staff. tree I ardor explain relevant I I IIIA. Service request for I l owner of intent to l L-----—---- coropanvbusiness owner I ordinance racticeorco Ponnninnerrt 1 ! Ender envy roma I I remove: replacement I 17B. Stung=are eround other p 8 I I tree list included I monthly by contract,I I to urban forest i ( are attended to I ---------� L----------j I immediately with no r----------i I while contract is inI r----------r I process for appeals. I l Ili BnrnBeaut noticed I effect------J I IIB. Service Request for•I L---------j I I Impeccon for Possible I r---------- I when significant trees I r;---------u I Removal I I III-B. Deny removal l I are removed.including( 14.C. Replacement r3 I L---------j I request(site or phone) I emereencvremmuals j { nme-peTyear-lairazy catruct with --- apri.Octobe.i I L----- �)_1 r---------- t_----------i i IVC. Historical Society• r -- i noacedurl�ccesmbe I M.C.I (prime. Alternate Action) I reni-ed I (prune. fertilize, etc)-1 1 I I remspectionafter acaool ( significaet L----.------ 1---------.� r---------- r I I4'D. . al Process I (IItD. Appeal Processs I I B e a�f i c a t i o n l I Beautification) { Comiriaion iss hearmz.I I Commission hearing deci<iau-- -be fiz a I I deci iaa--mai'be fin:e I { appealed to Council zFPeale�i:o Council L----- I F Updated July 20, 2009 - 58- URBAN FOREST MANAGEMENT PLAN Attachment 11H-1" CITY OF BURLINGAME -PARK$DI'VISIO-N, 558-?330 6URt. G-AME 850 BURLINGA-%IE AN-ENVE,BURLINGa�IE,CA 94010-2858 OFFICIAL STREET TREE LIST -JULY 2008 tttE+`ctTlrusn TREES TO BE USED UNDER PRIMARY UTMITT LINES Site Height at -Alin Botanical Name Common Name Locations Nfaturity Spacing Description Acer bvergeramun Tndent Maple Washington Park Rose Garden 20-25' 25' DECIDUOUS:Moderate growth:roundish crown.glossy. three- lobed leaves:fail color !merrubrmr Red Maple 1450 Capuchmo 40-50 3 5' DECIDUOUS:Fast growth,lobed gro green leaves;brilliant fact color Ge4era par iflora Australian Willow Wells Fargo Bank(Broadway). 117 25-30' 30' EVERGREEN:Moderate growth;graceful branches.fine textured Ba 3water leaves:pest five 3 Gingko biloba Nivdenbarr tree 405.409 Block Bayswater Ave. 30.50' 40' DECIDUOUS:Slow growth;fan shaped leaves turn yellow in fall; 1240 Cabrillo spreading.almost umbrella form Koelreuteria bipinnata Chinese Flame Tree 209 Victoria. 1149 Balboa 20-35' 35' DECIDUOUS:Slow to moderate growth:clusters of yellow flowers: leaves vellow in fall,drop latt Koehruteria paniculata Golden Rain Tree 1528 Howard 20-35' 35' DECIDUOUS:Slow to moderate growth:yellow flowers,leaves reddish in tier .dull•green in summer Lagerstromia urdica Crape Myrtle Pershing park 1325 Drake 20-30' 25' DECIDUOUS:Moderate growth;spring foliage light green tinged bronze red:red flowers July-September:yellow fall color. -Nu polis sranditlora Magnolia 'St.Maty' 1700 Sherman 20-40' 25' EVERGREEN:Moderate to fast growth.white flowers;similar to Southern Magnolia.but smaller. (*Requires 6wide&over planter Maytenus hoarier tilaytem Tree 900 Vtozzell20-40' 25' EVERGREEN:Slow to moderate growth pendulous graceful branches. s Pistaaa chinensis Chinese Pistache 2705 Easton 121 Costa Rica Ave 30-C 40' DECIDUOUS:Moderate growth:dark green leaves.brilliant fall col Pittosporum undulate m Victorian Box 1201& 1230 Burlingame Ave 30-W 40' EVERGREEN:Moderate growth;fragrant white flowers glossy leaves.round headed * Platanus acenfolia London Plane(Sycamore)603 Plymouth 40-60' 45' DECIDUOUS:Fast growth:large.lobed,maple like leaves:sheds of bark:new bark smooth.cream colored Prunus cerasifera Purple Leaf Plum 1320 Lincoln.Village Park Eastm 20' 15' DECIDUOUS:Moderate growth:coppery leaves;light pink flowers side. 1320 Lincoln Ave P}nrs callenana FloweringPam 1617 Howard 2112 Adeline 25-35' 25' DECIDUOUS:Fast growth;upright form;masses white flowers in VMW Aristocrat" spring.red leaves in fall Saptunr sebifrnun Chinese Tallow 12009 Deveraux Drive 35' 40' DECIDUOUS: Moderate to fast growth:dense.round crown; outstanding fall color * Planter width must be at least 48" City recommended trees to increase the Urban Forest Canopy 59 URBAN FOREST MANAGEMENT PLAN cnw CITY OF BtIUM GAaIE-PARKS DnTSIO\.558 7330` a SW Bl-RLLGAE AAMNCE.BtMMGAUE.CA 94010-2&48 %s. w TREESO 'L%L STREET TREE LIST-.TLLY 2008 WE cl—USA USED L\PLkN- G STRIPS UNMER 4'RIDE .•k-\T)SELECTED TREES(.)FOR TREE"EUS L\PA'ED AREAS git at JBa Bwaadcal\amt Corwmon\amt Loratim; ALtmrin 5 Deu'eon Acer bmFaamma Tndent Maple Q1'alungron Park Rose Gwdeu 20•-'5 'S' DECIDUOUS:Alodraa g—dL r000drb-Dara glo::Y•.three- bbd Lath;fall color. A—bu:<ama Red Harwchnmm 2i_12 Adelm! 40 30' 1) LY)US:Fut early powth rotmd headed dark pleas Latr.: of—o floc,ru Q CW45 amtnh; European Hackbeny 1108 Cambridp 40-50' 40' DECIDUOUS:Fast pouch.pay-peen,rima-hke Lata:.upntht, rasad headed form Gln:amenia Chinese Hackbarry 2711 Eamm 30.10' 25' DECIDUOUS:Fait path Elo:ry.dad peen.dm-lilre Lxli: Craewgrr,phaewopyrtm R'a:hmpo TThorn 733 Way t. t ramd famS blero wanly Leaa:pm 20--5 S DECIDWUS:Afodrare pouch lmp-hmb mutton. o•_".Lna:: from .-'—Im or pp.m fall. 1e+'a P>n Auiwilim ow a argo ay). Akadeaa to cured Bn:a11t I..". fee. Cwwgko bdoba vAxknbw the 405.409 Block Bar.eater Ata.. 30.50' 40' DECIDUOUS:Slain p--dL fm shaped Lna:ema yellow m fiil: 1-'40 Cabrillo ahm:tumbrella form Rod..N—bipm-ata Chiome Flim Tree 209 Vitoria.139 Chammg 20.35' 35 DECIDUOUS:Slow ro madman powth chaster.of Sallow ffowr.:Lasa-.)allow m fall drop late. Raelreutmu paoict 1.. Goldin Rain Tree IS'_S Howard ?0-35' 35 DECIDUOUS:$law ro moderate p--h.tell--flow-len-: tddrih m da- Lager:tramu melte- Crap AfYtee Per:hmg Pack.1325 Dlr k! ?0.30' 25' DECIDUOUS Mod—pmth tiny foriap hgbt pleas.gd t.—red red flower lee•-5epumber.yellow fell color \faproha pandrflon -pl. 'Samuel ?109 Ray Dine 30 30' El'FRGREEN Fast powth upn&bran Jx dark peen f-:.age Som hai a nr--ty braaae-kmg m Laf uadnada-RLrn fl—­m ! Alavteou:bomu Afavtm Tree '• and a Iase m 900 A(omB '-0'W' 25' E4'ERGREEN-Sbw ro modmate poweh:pmdrdom p_U ! P-tana chin -— Chive R:tache '_705 Eaaon 121 Coit Rw At! 30-10' 40' DECIDUOUS:Afodman powth dark peen Lasa:.bnlham fall colo. e Pinospmm rmdtrlat® Victwn Hoa !20l,9 12_30 Bmli-game Ata 30-10' 40' EVERGREEtd-Afodam pmth fapam w•hrn flowar.gio•.ry Late:mord beaded Pnmui tvn:rfca Patple Leaf Plum 1320 Lincoln V JLp Pads 5 0 15' DECIDL'C1US:Afodente powth topper.'Lalli:hit pink Eastman-r:ide,13:O Lmeoln Aga Bowar;m ! Pttmtn Yadoem: flonamg Chem 1'-36 R-16.2205 Ballade 40' 30' DECIDUOUS: Fast patch:arnang.panfrl opw brarrchiwg 1 o.hrno Item ro rwrA•adore&a awl flowar:m earh• e Pyne eaBtataoa Flatatng Pear 617 Hoamd 21I?Addme 25.35" 25' DECIDLK)US:F>:t powth:upright faraa masisi w3ure ffowar.m 'Anitormi .rad katY.m fall. Robmu ambrgm Idaho Lo ;t 1446 Capuchmo 30-W' 301 DECIDLYYUS:\foderan to fun powdh mag cluster.of bright m floaw;: Lana dnided rnm oral Lane:. Sapmm:ebrfema Chmew Tallow• 'D09 D.—Dura 35 40' DECIDUOUS: Aloderate ro Eait path denw.ramd noxa am: fall color ri:hoia xta a 60 >Lm 4' ro fior pow ,owe Ufldated✓ally: a a]3eathuv Lalli:--..bIc:ane Eur • 'D—apptopnate for ore n.lL•.pa-d aria: Q City mcou mmded w—to o as the Urban Fo—t Campy 60 URBAN FOREST MANAGEMENT PLAN (M OF BI'RLL\GA,\IE- PARKS DIN ISION. 558-7330 SURLINGAME 1 850 BIRLL\G:1JIE VENUE.BVRLL�;G.�L% E•CA 94010-2838 OFFIC LAL STREET TREE LIST-JULY 2008 TNQECIITUSA TREES TO BE USED I\PLX TING STRIPS 4'RAE A I)UNDER W`AIDE Site Height at ]fin BotaWcal Mote Common Same Locations Nlaturity Spacing Description Acer rubrum Red Maple 1350 Capuchin 40.50' 35' DECIDUOUS Fast growth.lobed green leaves:brilliant fall colo Aesculus camea Red Horsechestmt 2212 Adeline 40' 30' DECIDUOUS:Fast early growth:round headed dark green leaves;Worries of crimson flowers M spnne. Celis Australis European Hackbem• 1108 Cambridge 40-50' 40' DECIDUOUS:Fast growth:gray-green.elm-lke leases:upright. round headed form Celas smenvis Chinese Hackbem• 2711 Eamon 30-40' 25' DECIDUOUS-Fast growth glossy.dark green.elm-like leaves: uPnxht round form.Suseptable to wooh• ds Eucalyptus nicolii vl'dlow•Leafed ;405.409 sunoor 35..15' 25' EVERGREEN:Fast grouch graceful weeping form;texnued P t light leases:slight odor of Fra—oxyKstpa Payuood Ash on 40-50' 25' DECIDUOUS:Fast growth:compact romd headed;dark green .v leases tum claret red m fall. Gingko biloba blaidenhav nee Hloct Bavrn'ater Ace. 30.50' 40' DECIDUOUS.-Slow growth fan shaped leases turn yellow in fall rillo a .almost rimbrells form. Magnolia grandiflors blagnoha'Samuel 2109 Ray Drive 30' 30' EVERGREEN:Fast growth:upright branches:dark green foliage Sommer, has a rusty bronze coloring on leaf underside. Alite flowers m early sprmg and agam late is summa Alyoporum laetum Mtoporum 1503 Rap Dnve 20-30' 25' EVERGREEN:Fastgrow&dense,glos ry.lgt green foliage. Pistacta chmeasts Chinese Pistache 2705 Easton- 121 Coma Rica Ave 30-40' 30DECIDUOUS:Nioderate growth:dark•green leases,brilliant fall color. Platarrus acerifola London Place 603 Plvtmouth 40-60' 45' DECIDUOUS:Fast growth:large.lobed maple like leases:sheds 'Columbia' (Sycamore) old bark:new bark smoo&cream colored. Quercus coccmea Scarlet Oak 2022 Rap Dnve. 1422 Capuchin 30.70' 45' DECIDUOUS-Moderate to fast growth:high open branches: large.bnitht streen leaves turn scarlet m cold fall. Quercus rubra Red Oak 326 Clarendon Road 250940.70' 45' DECIDUOUS:.Fast growth:spreading branches with rand Hillside Dnve cram. Robiau ambigua Idaho Locust 1446 Capuchmo 30.40' 30' DECIDUOUS:Dloderate to fast growth:spring clusters of bright magenta flowers:long leaves divided into oval leaves. Sapium sebitenmr Ch Se Tallow 2009 Devereaux Dnve 31' 49 DECIDUOUS: Moderate to fast growth:dense,round crows: outst fall color Tristaaia confema Bnsba�Box 8601Vala t 30.60' 45' EVERGP,EEN:Moderate to fast out-reddish brows bark: een oval leathers leacros:resembles some Eucalyptus. i Imus Accolade Elm 1080 Howazd 60-80' 55' DECIDUOUS:Fast gtowth:gracefW vase shape hmbs:glossy dart green foliate.vellow in fall.Subject to aradabilirv. Zeltoa semta Zelkava'Green Vase' 205.226 Anita Road 60' 60' DECIDUOUS:Moderate to fast growth:vase shaped:oval saw sl Update toothed leares�fall color:drought and wind tolerant. (; City recommended trees to increase the Urban Forest Canopy 61 URBAN FOREST MANAGEMENT PLAN Attachment "114" im • CITY OF BURLINGAME - PARKS DIVISION, 558-7330 kAMPMEawk BURLINGAME 850 BURLINGAME AVENUE, BURLINGAME, CA 94010-2858 OFFICIAL STREET TREE LIST - JULY 2008 rl:EEanr usA TREES TO BE USED IN PLANTING STRIPS 6' WIDE AND OVER Site Height at Min Botanical ]Same Common Name Locations Maturity Spacing Description Acer rubrum Red Maple 1450 Capuchin 40-50' 35' DECIDUOUS: Fast growth; lobed, green leaves; brilliant fall color Cinnamomum camphora Camphor 300-400 Block Burlingame Ave, 40-50' 45' EVERGREEN: Slow to moderate growth; yellow green aromatic 221 Charming leaves; tiny yellow flowers in May. Myoporum laetum Myoporum 1503 Ray Drive 20-30' 25' EVERGREEN: Fast growth; dense, glossy, light green foliage. Platanus acerifolia London Plane 603 Plymouth 40-60' 45' DECIDUOUS: Fast growth; large, lobed, maple like leaves; sheds (Sycamore) old bark; new bark smooth cream colored. O Quercus agrifolia Coast Live Oak 1815 Carmelita 40-70' 45' EVERGREEN: Moderate to fast growth; dense foliage; rounded holly-like leaves• round-headed spreading crown. O Quercus coccinea Scarlet Oak 2022 Ray Drive, 1422 Capuchin 40-70' 45' DECIDUOUS: Moderate to fast growth; high, open branches; large, bright green leaves turn scarlet in cold fall. O Quercus rubra Red Oak 326 Clarendon Road, 2509 Hillside 40-70' 45' DECIDUOUS: Fast growth; spreading branches with round crown. O Tristani conferta Brisbane Box 860 Walnut 30-60' 45' EVERGREEN: Moderate to fast growth; reddish-brown bark; green oval leathery leaves; resembles some Eucalyptus. Ulmus Accolade Elm 1080 Howard 60-80' 55' DECIDUOUS: Fast growth; graceful vase shape limbs; glossy dark reen folia e, yellow in fall. Subject to availability. O Zelkova serrata Zelkova `Green Vase' 205, 226 Anita Road 60' 60' DECIDUOUS: Moderate to fast growth; vase shaped; oval saw toothed leaves; fall color; drought and wind tolerant. City recommended trees to increase the Urban Forest Canopy - 62 - Attachment "H-5" U ST MANAGEMENT PLAN City of Burlingame BURL Parks and Recreation Department City Street Trees-Themed Blocks J TREE CITY USA Planter Min Street Theme Width Width Recommendation 1600 Adeline Sycamore 36/36 48 Themed Block 1700 Adeline Sycamore 36/P36 48 Themed Block 1800 Adeline Sycamore 36/P36 48 _ Themed Block 1900 Adeline Sycamore 36/P36 48 Themed Block 2000 Adeline I Sycamore 36/36 48 Themed Block 500 Almer Liquidambar 62/62 Replace w/Red Maple 800 Alpine S camore 36/36 48 Themed Block 1000 Balboa Liquidambar 36/36 Replace w/Trident Maple 1600 Balboa Liquidambar 36/36 Replace w/Trident Maple 100 Bayswater Gingko 72/P72 36 Themed Block 200 Bayswater Gingko 72/P72 36 Themed Block 300 Bayswater Gingko 72/P72 36 Themed Block 400 Bayswater Gingko 72/P72 36 Themed Block 500 Bayswater Gingko 72/P72 36 Themed Block 600 Bayswater Gingko 72/P72 36 Themed Block 700 Bayswater Gingko 72/P72 36 Themed Block 800 Bayswater Gingko 84/P84 36 Themed Block 900 Bayswater Gingko 69/P69 36 Themed Block 1000 Bayswater Gingko 36 Themed Block 1100 Bayswater Gingko 80/P80 36 Themed Block 1200 Bayswater Gingko 80/P80 36 Themed Block 1300 Bayswater Gingko 84/P84 36 Themed Block 1200 Bellevue Liquidambar 60/60 Replace w/Red Maple 1300 Bernal Sycamore 48/48 48 Themed Block 1400 Bernal Sycamore 48/48 48 Themed Block 300 Bloomfield Sycamore 72/P72 48 Themed Block 400 Bloomfield Sycamore 72/P72 48 Themed Block 300 Burlingame Ave Camphor 120/120 Replace w/Zelkova 400 Burlingame Ave Camphor 120/144 Replace w/Zelkova 500 Burlingame Ave Camphor 144/P120 Replace w/Zelkova 800 Burlingame Ave Camphor 120/P144 Replace w/Zelkova 850-1000 Burlingame Ave Euc.Viminalis= 3 blks.) 120/144 Themed Blocks 1500 Burlingame Ave. camore 48/P48 48 Themed Block 1100 Cabrillo Liquidambar 36/36 Replace w/Trident Maple 1200 Cabrillo Liquidambar 36/36 Replace w/Trident Maple 400- 1100 California Dr. P. Calle ana'Chanticleer'= 9 blks. 48/P72 36 Replace with'Aristocrat' 1100 Cambridge Elm 72/72 50 1 Themed Block 300 Channing Sycamore 72/P72 48 Themed Block 200 Chapin Sycamore 32/32 48 Themed Block 300 Chapin Sycamore 32/32 48 Themed Block 1600 Chapin Sycamore 32/32 48 Themed Block 400 Chatham Sycamore 72/72 48 Themed Block 300 Clarendon Red Oak 48/48 50 1 Themed Block 1500 Columbus Red Oak 48/48 50 Themed Block 300 Concord Liquidambar 72/72 _ Replace w/Red Map,.. 600 Concord Sycamore 72/72 48 Themed Block 700 Concord Sycamore 72/72 48 Themed Block 500 Corbitt Sycamore 96/P96 48 Themed Block 1200 Cortez Sycamore 36/36 48 Themed Block 1100 Cortez Sycamore 36/36 48 Themed Block 800 Crossway Liquidambar 48/48 Replace w/Red Maple Updated July 20, 2009 _ 63- URBAN FOREST MANAGEMENT�I.�N ur ingame City Street Trees-Themed Blocks Planter Min Street Theme Width Width Recommendation 400 Cumberland Sycamore 72/72 48 Themed Block 1400 Desoto Sycamore 50/50 48 Themed Block 1100 Douglas Sycamore 53/P48 48 Themed Block 1100 Drake Sycamore 36/36 48 Themed Block 300 Dwight Red Oak 48/P48 50 Themed Block 1500-2000 Easton Euc. Globulus= 6 blks. 19'/P48 Themed Blocks 800 Edgehill Liquidambar 68/68 Replace w/Red Maple 1300 Edgehill Li uidambar 68/P72 Replace w/Red Maple 1400 Floribunda Li uidambar 57/P72 Replace w/Red Maple 1500 Floribunda Li uidambar 59/P60 Replace w/Red Maple 500 Francisco Sycamore 96/P96 48 Themed Block 2100 Hillside Sycamore 144/144 48 Themed Block 2200 Hillside Sycamore 144/144 48 Themed Block 2300 Hillside Sycamore 144/144 48 Themed Block 2400 Hillside Sycamore 144/144 48 Themed Block 1200 Laguna Sycamore 84/P84 48 Themed Block 1300 Laguna Li uidambar 84/P84 Replace w/Red Maple 1400 Laguna Li uidambar 84/P84 Replace w/Red Maple _ 300 Lexington Sycamore 72/72 48 Themed Block 500 Lexington Sycamore 72/72 48 Themed Block 600 Lexington Sycamore 72/72 48 1 Themed Block 1100 Mills Sycamore 60/P60 48 Themed Block 1200 Mills Sycamore 60/P60 48 Themed Block 1300 Mills Sycamore 60/P60 48 Themed Block 1400 Mills Sycamore 60/P60 48 Themed Block 800 Maple Linden 36/36 Replace w/Trident Maple 400 Marin Sycamore 72/72 48 Themed Block 500 Marin Sycamore 84/84 48 Themed Block 1600 McDonald Way Liriodendron 65/65 Replace w/Scarlett Oak 1500 Newlands Sycamore 57/P57 48 Themed Block 500 Oak Grove Sycamore 481P48 48 Themed Block 1200 Oak Grove Red Oak 36/P36 50 Themed Block 1300 Oak Grove Red Oak 36/P36 50 Themed Block 1400 Oak Grove Red Oak 36/P36 50 Themed Block 100 Occidental Sycamore 56/P48 48 Themed Block 200 Occidental Sycamore 56/56 48 Themed Block 300 Occidental Sycamore 56/P48 48 Themed Block 400 Occidental Sycamore 561P48 48 Themed Block 1100 Palm Sycamore 72/P72 48 Themed Block 1200 Palm Sycamore P72/P72 48 Themed Block 1300 Palm Sycamore 72/P72 48 Themed Block 1400 Palm Sycamore 84/P72 48 Themed Block 700 Plymouth Sycamore 72/72 48 Themed Block 1100 Sanchez Sycamore 48/P48 48 Themed Block 1200 Sanchez Sycamore 48/P48 48 Themed Block 1300 Sanchez Sycamore 48/P48 48 Themed Block 1400 Sanchez Sycamore 48/P48 48 Themed Block 1600 Sherman Sycamore 36/P36 48 Themed Block 1700 Sherman Sycamore P36/P36 48 Themed Block 10 Stanley Liriodendron 36/P36 Replace w/Trident Maple 100 Stanley Liriodendron 36/P36 Replace w/Trident Maple 200 Stanley Liriodendron 361P36 Replace wl Trident Maple 2100 Trousdale Modesto Ash 54 48 Replace w/Raywood Ash 1100 Vancouver Catalpa 36/P36 Replace w/Golden Rain Tree 500 Vernon Sycamore 48/48 48 Themed Block 600 Vernon Li uidambar 48/48 Replace w/Red Maple 700 Vernon Sycamore 72/72 48 1 Themed Block 700 Winchester Dr. Sycamore 96/P96 48 Themed Block 800 Winchester Dr. Sycamore 96/P96 48 Themed Block Updated July 20, 2009 - 64- URBAN FOREST MANAGEMENT PLAN Attachment"I" BURLINGAME BEAUTIFICATION COMMISSION COMMISSION RULES OF PROCEDURE I. GENERAL PROVISIONS A. These rules of procedure shall be known as the "Rules of Procedure of the Beautification Commission, City of Burlingame." A Copy of these rules, and amendments thereto, shall be filed in the office of the Park Department and the City Clerk for examination by the public. B. These rules, and any amendments thereto, shall be effective on the date of the adoption hereof and shall govern the meetings and conduct of hearings by the Commission. H. OFFICERS A. Rotation of Commission Officers The Chairperson, Vice Chairperson, and Secretary are rotated each year for a one-year term and rotation cycle is determined by the order of the Commissioners appointment date. (Commissioners appointed at the same time will draw by lottery to determine order of rotation.) The officers are rotated at the meeting of the Commission in October of each year. B. Vacancies In case of any vacancy in the office of Chairperson, Vice Chairperson, or Secretary, the vacancy shall be filled by an election held at the first regular meeting after the occurrence of such vacancy. Persons so elected shall serve the balance of the one year term. C. Duties of Officers The Chairperson performs the following duties: 1. Presides at all meetings of the Commission. 2. Appoints committees and chairperson of committees. 3. Approval of the agenda prior to distribution. 4. Signs correspondence on behalf of the Commission. 5. Represents the Commission before the City Council. 6. Performs other duties necessary or customary to the office. In the event of the absence of the Chairperson or his/her inability to act, the Vice Chairperson presides in place of the Chairperson. In the event of the absence of or the inability to act of both the Chairperson and the Vice Chairperson, the remaining members shall elect one of their members to act as temporary chairperson. D. Committees The Commission of the Chairperson, upon direction of the Commission, may appoint several of its members, but fewer than a quorum, to serve as a committee. On certain occasions, such as when a particular kind of expertise or public representation is desirable, the Commission may appoint a non-member to the committee. Committees make recommendations directly to the Commission. A committee may not represent the zlpdated,hdy 20, 2009 -65- URBAN FOREST MANAGEMENT PLAN Commission before the Council or other bodies unless it has first received the authorization of the Commission to do so. III. MEETINGS A. Regular meetings shall be held on the rrst Thursday of each month at 6:00 p.m. in the Burlingame City Hall. B. Items for public hearing will normally be considered at the beginning of each meeting. C. Special meetings may be called by the Chairperson or a majority of the members of the Commission. . D. A majority of the voting members of the Commission shall constitute a quorum for the purpose of transacting business. IV. VOTING A. No official action shall be transacted by less than the affirmative vote of a majority of the quorum present. B. A motion may refer to items by agenda number. A motion may not be withdrawn by the mover without the consent of the member seconding it. Motions on items or matters not involving a hearing may be adopted by voice vote unless any member requests a roll call vote. C. Tie votes result in defeat of a motion, and unless a subsequent motion is passed regarding an item, results in its denial. Abstentions shall not be counted as either for or against a motion under any circumstances. V. AGENDA The Agenda of each meeting will normally include the following items: 1. Roll call 2. Minutes 3. Public hearings 4. Other items for action 5. Communications 6. Staff reports ?. Adjournment VI. APPLICATIONS,PETITIONS AND OTHER COMMUNICATIONS No application, petition or other item for consideration shall be placed on the agenda unless it is filed in the office of the Burlingame Parks & Recreation Department, 850 Burlingame Avenue, Burlingame before 5.00 p m, on the seventh day preceding the Mee ing of the Commission. The application of this rule may be waived, for good cause, by the Chairperson of the Commission. Updated July 20,2009 - 66- URBAN FOREST MANAGEMENT PLAN VII. HEARING PROCEDURES A. The appropriate staff member shall first present the staff report and all documents and exhibits. When possible, all such material shall have been provided to the applicant or petitioner in advance of the meeting. Commission members shall state any known conflicts of interest. The applicant or petitioner and other members of the public may thereafter testify and present evidence for and against the item. B. The Commission shall retain copies of all documents or exhibit presented. C. All those wishing to give testimony shall identify themselves by name and address. D. The Chairperson may limit the time for the presentation of testimony by each person and shall announce said limitation prior to any presentations. Persons may speak more than once only after obtaining permission from the Chairperson. Notwithstanding the above, the Chairperson may terminate the speaking period of any person when the time taken by the person becomes excessive or when his testimony becomes repetitious. E. A member of the Commission, staff or public may ask the speaker questions with the consent of the Chairperson. All responses and answers shall be made to the Commission. F. A member of the Commission may not consider a fact not presented as part of the record unless he discloses said fact prior to the closing of the public hearing. G. No evidence shall be taken after the closing of the public hearing. The public hearing may be reopened for the taking of further evidence at the discretion of the Chairperson. VIII. DELIBERATIONS AND DECISIONS A. The Commission shall not deliberate nor make a decision on the application until the close of the public hearing. B. Deliberations and decisions shall be based on the staff report, documents and exhibits, evidence presented at the hearing and stated open and notorious facts. Adopted By: Beautification Commission January 4, 1979 Updated July 20, 2009 - 67- URBAN FOREST MANAGEMENT PLAN Attachment"J" CITY OF BURLINGAME MUNICIPAL CODE Chapter 11.04 STREET TREES 11.04.010 Definitions. "Director"means the director of parks of the city of Burlingame. "Hedge" means any plant material or shrub when planted in a dense, continuous line or area, so as to form a thicket or barrier. "Objectionable trees" mean trees which by reason of decay, neglect or disease may become a hazard to persons or property; those which may impair the progress or vision of anyone traveling in a public street; those which by their nature drop fruit, seed pods or debris which create hazards to pedestrians or vehicular travel. "Person" means individuals, firms and corporations, and agents, employees and representatives thereof. "Plant" means all other plant material, nonwoody, annual or perennial in nature, not necessarily hardy. "Planting strip" means the portion of the street paralleling the curb or sidewalk intended for tree planting or landscaping. "Public areas" mean parks, playgrounds, areas around public buildings and all other public areas in the possession of or under the supervision, maintenance or control of the city of Burlingame. "Shrub" means any woody perennial plant normally low, several-stemmed, adaptable to shaping,trimming and pruning without injury. "Street" means all land lying between abutting properties dedicated for, or condemned for, or established by, use as a public thoroughfare. Street includes avenue, boulevard, road, highway, walk or lane but does not include freeway. "Street tree" means any woody perennial plant having a single main axis or stem commonly achieving ten(10)feet or more in height. (Ord. 944 § 1 (part), (197 1)) 11.04.020 Duties of director. It shall be the duty of the director to plant, trim, prune, spray and care for any trees, shrubs or plants and to remove any tree, shrub or plants which in his or her opinion are objectionable or hazardous in or upon any street, alley or public place in the city. (Ord. 944 § 1 (part), (1971)) Updated July 20,2009 -68- URBAN FOREST MANAGEMENT PLAN 11.04.030 Planting in streets or Public areas It is unlawful for anyone other than the director or his or her authorized representative to place or plant any tree, shrub or plant in any of the streets or public places in the city until the director shall have first approved the kind and variety to be planted, the location therefor, and granted a permit for planting the same. (Ord. 944 § 1 (part), (1971)) 11.04.035 Actions by others It is unlawful for any person to cut down, trim, prune, plant, remove, injure or destroy any tree, shrub or plant in or upon any street or public place in the city without a permit therefor from the director, who is hereby authorized to grant such a permit in his or her discretion. It is unlawful to fasten any sign, wire, rope or any device to any street tree; to permit any fire to burn where the heat thereof will injure any portion of the tree; to place or maintain any stone, cement, or other substance so that it will impede the free access of air and water to the roots of any street tree. (Ord. 944 § 1 (part), (1971)) 11.04.040 Public nuisances defined The following are defined and declared to be public nuisances: (a) Any dead, dying, diseased or infested tree in any street or on any private property so near to any street as to constitute a danger to street trees, public utility services or streets or portions thereof, or to persons; (b) Any tree or shrub on any private property of a type or species apt to destroy, impair or interfere with any street improvements, sidewalks, curbs, gutters, sewers, utility mains or services; (c) Vines or climbing plants growing into or over any street tree or fire hydrant, pole or electrolier; (d) Branches or foliage which interfere with visibility on, or free use of, or access to, any portion of any street improved for vehicular or pedestrian travel; (e) Hedges or dense thorny shrubs on any planting strip or extending beyond a property line into any portion of the sidewalk or street; (f) Shrubs, plants or hedges more than three (3) feet in height in that portion of a corner lot at the intersection of two(2)streets which is a triangle measured for fifteen(15) feet in each direction from the external corner of the lot. (Ord. 944 § 1 (part), (197 1)) 11.04,045 Abatement of Public nuisances (a) Whenever any public nuisance as defined herein exists on private property, the director shall cause a written notice to be sent by United States mail or delivered personally to the owner of the property or the person in possession of the property. Such notice shall describe the condition, state the work necessary to remedy the condition, and the time within which the work must be performed. (b) If, at the end of the time specified, the work has not been done, the director shall cause a report thereof to be made to the city council. (c) The city council may adopt a resolution which shall preliminarily declare the condition to be a public nuisance, order the director to give notice of the passage of the Updated July 20,2009 -69- URBAN FOREST MANAGEMENT PLAN resolution, and state therein that, unless the nuisance is abated without delay, the work of abatement will be done by the city authorities and chargeable as a lien against the private property. The resolution and notice shall fix the time and place for hearing any objections to the proposed abatement of the public nuisance or to the declaration that a public nuisance exists. (d) The amount of the cost of abating the nuisance upon the property referred to or described in the resolution and notice shall constitute a special assessment against such property, and after it is confirmed by the city council, shall constitute a lien on such property for the amount of such assessment, until paid. Such amounts shall be collected at the same time and in the same manner as general city taxes are collected, and shall be subject to the same interest and penalties, and the same procedure and sale in case of delinquency. All laws and ordinances applicable to the levy, collection and enforcement of property taxes are hereby made applicable to such special assessments. (Ord. 944 § 1 (part), (1971)) 11.04.050 Trimming by public utility coruorations Any public utility corporation maintaining overhead wires may be given a permit by the director, valid for one year from date of issuance, to allow such public utility corporation to trim or brace any trees growing upon the street or which grow upon private property to the extent that they encroach upon the street. Permission to trim or brace trees by the public utility corporation shall be granted where it can be shown that the trees or portions thereof will interfere with the safety of the overhead wires or the transmission of electrical current or telephone messages. (Ord. 944 § 1 (part), (1971)) 11.04.055 Paying of planting strips (a) In all residential districts where planting strips exist between sidewalk and curb, permission may be granted by the director, with the assent of the director of public works, for paving or covering by the adjoining property owner of all or part of the strip except for unpaved spaces with a minimum of four (4) square feet for the planting of a street tree. Such unpaved spaces shall be at approximate intervals of fifty feet. Where driveways are so located as to make an interval of fifty feet impractical,the director may designate an appropriate location. (b) The director is hereby authorized to prepare regulations to apply to the issuance of permits for paving or covering planting strips such as, but not limited to: width of planting strip; previous practices on the block of which the subject property is a part; on-street vehicle parking; number of existing or proposed trees; location of driveways; location of public utility services; proximity to commercially zoned districts. (Ord. 944 § 1 (part), (197 1)) 11.04.060 roval of plant varieties. The director is authorized to approve varieties of trees which may be planted in planting strips and no trees which do not receive such approval shall be planted. The director shall prepare a list of such trees and said list may be amended and revised from time to time. (Ord. 944 § 1 (part),(1971)) 11.04.065 Street tree master plan (a) The director shall develop a comprehensive plan of official street trees for all streets of the city where planting areas are available and provided for trees. The plan may be revised from time to time and shall be reviewed each year. (b) In accordance with the plan, the director shall proceed each year to plant trees or replace trees to the extent of such funds as may be allocated by the council for that purpose. Updated July 20,2009 - 70- URBAN FOREST MANAGEMENT PLAN (c) Where the condition of a tree, or the unfitness of a tree, or the condition of other public improvements adjacent to a tree make replacement necessary or desirable, the director is authorized to remove such tree and replace it with one in accordance with the master tree plan. (Ord. 944 § 1 (part), (1971)) 11.04.070 Responsibility of city for tree damaged sidewalks Periodically, the director of public works shall prepare a list of particular trees which have caused a present and immediate danger to pedestrian travel by causing damage to the contiguous sidewalk or have interfered with drainage flow in gutters or created traffic hazards in adjacent streets. The list shall be delivered to the director for comment or revision. After agreement by the director of public works and the director upon such list, a request for necessary funds shall be made by the director of public works in his or her annual budget to the city council for the repair or replacement of the listed damaged public improvements, and such repairs or replacements shall be made to the extent of the funds approved in the annual budget. (Ord. 944 § 1 (part), (1971)) 11.04 080 Appeal from order of director. Any person aggrieved by any act of the director may appeal, in writing, to the city manager. The city manager shall hear the appellant, the director and any others, and shall decide the matter and make such order as he or she may find necessary. In the event that the appellant or any person is dissatisfied with the decision of the city manager, the matter may be appealed to the city council by a written request of the aggrieved party. The action of the city council after review shall be final and conclusive. (Ord 944 § 1 (part),(1971)) llpdared✓uly 20,2009 -71- URBAN FOREST MANAGEMENT PLAN Attachment CITY OF BURLINGAME MUNICIPAL CODE Chapter 11.06 URBAN REFORESTATION AND TREE PROTECTION 11.06.010 Purpose and intent. The city of Burlingame is endowed and forested with a variety of healthy and valuable trees which must be protected and preserved. The preservation of these trees is essential to the health, welfare and quality of life of the citizens of the city because these trees preserve the scenic beauty of the city, maintain ecological balance, prevent erosion of top soil, counteract air pollution and oxygenate the air, absorb noise, maintain climatic and microclimatic balance, help block wind, and provide shade and color. For these same reasons, the requirement of at least one tree, exclusive of city-owned trees, on every residential lot in the city should be part of the permit process for any construction or remodeling. It is the intent of this chapter to establish conditions and regulations for the removal and replacement of existing trees and the installation of new trees in new construction and development consistent with these purposes and the reasonable economic enjoyment of private property. (Ord. 1057 § 1 (part), (1975); Ord. 1470 § 1, (1992); Ord. 1598 § 1 (part), (1998)) 11.06.020 Definitions.s used in this chapter shall be defined as follows: (a) "Commission"means the Beautification Commission of the city of Burlingame. (b) "Department" means the parks and recreation department of the city of Burlingame. (c) "Development or redevelopment" means any work upon any property in the city of Burlingame which requires a subdivision, variance, use permit, building permit or other approval or which involves excavation, landscaping, or construction in the vicinity of a protected tree. (d) "Director"means the director of parks and recreation of the city of Burlingame. (e) "Landscape tree" means a generally recognized ornamental tree and shall exclude fruit, citrus, or nut-bearing trees. (f) "Protected tree"means: (1) Any tree with a circumference of forty-eight (48) inches or more when measured fifty-four(54)inches above natural grade; or (2) A tree or stand of trees so designated by the city council based upon findings that it is unique and of importance to the public due to its unusual appearance, location, historical significance or other factor; or (3) A stand of trees in which the director has determined each tree is dependent upon the others for survival. Zlp"ed July 20, 2009 -72- URBAN FOREST MANAGEMENT PLAN (g) "Pruning" means the removal of more than one third of the crown or existing foliage of the tree or more than one third of the root system. Pruning done without a permit or which does not conform to the provisions of a permit shall be deemed a removal. (h) "Removal" means cutting to the ground, extraction, killing by spraying, girdling, or any other means. (Ord. 1057 § 1 (part), (1975); Ord. 1470 § 1, (1992); Ord. 1492 § 1, (1993); Ord. 1598 § 1 (part), (1998)) 11.06.030 Nomination and listing of Protected trees Nomination for protected tree status under Section 11.06.020(f)(2) may be made by any citizen. The commission shall review such nominations and present its recommendations to the city council for designation. A listing of trees so designated, including the specific locations thereof, shall be kept by the department and shall be available for distribution to interested citizens. The city council may remove a designated tree from the list upon its own motion or upon request. Requests for such action may originate in the same manner as nominations for protected tree status. (Ord. 1057 § 1 (part), (1975); Ord. 1470 § 1, (1992); Ord. 1598 § 1 (part), (1998)) 11.06.040 Emergencies. In the event that an emergency condition arises whereby immediate action is necessary because of disease, or danger to life or property, a protected tree may be removed or altered by order of the director or, if the director is unavailable, a responsible member of the police, fire, parks and recreation, or public works department. In such event, a report shall be made to the commission describing the conditions and necessity of such an order. (Ord. 1057 § 1 (part), (1975); Ord. 1470 § 1, (1992); Ord. 1598 § 1 (part), (1998)) 11.06.050 Prohibitions and Drotections. (a) No protected tree shall be removed from any parcel without a permit except as provided in Section 11.06.040. (b) The following conditions shall be observed during construction or development of property: times; (1) Protected trees are to be protected by a fence which is to be maintained at all (2) Protected trees that have been damaged or destroyed by construction shall be replaced or the city shall be reimbursed, as provided in Section 11.06.090; (3) Chemicals or other construction materials shall not be stored within the drip line of protected trees; (4) Drains shall be provided as required by the director whenever soil fill is placed around protected trees; and (5) Signs, wires or similar devices shall not be attached to protected trees. (Ord. 1057 § 1 (part), (1975); Ord. 1470 § 1, (1992); Ord. 1598 § 1 (part), (1998)) Updated July 20, 2009 - 73- URBAN FOREST MANAGEMENT PLAN 11.06.060 Notices and Permits required for removal or work significantly affecting protected (a) Removal or Pruning. Owners, or their authorized representative, of protected trees on public or private properly shall obtain a permit to remove or prune a protected tree. The application shall be on a form furnished by the department and shall state, among other things, the number and location of the tree(s) to be removed or pruned by type(s) and the reason for removal or pruning of each. The application shall also include a photograph with correct botanical identification of the subject tree or tree(s). An authorized representative of the department shall make an inspection of the tree(s) and shall file a written report and his or her recommendations to the director. (b) Educational Conference before Work Commences. After receipt of an application, the director may require an educational conference to inform the owner of potential alternatives to the proposed removal or pruning. (c) Removal or Pruning of Protected Trees on Undeveloped or Redeveloped Property. When an application for development or redevelopment of a property containing one or more protected trees is filed in any office or department of the city, the person making such an application shall file a site plan showing the location of buildings or structures or of proposed site disturbances, and the location of all trees. The director shall determine if all protected trees are shown. An authorized representative of the department shall make an inspection and shall file a report of his or her findings and recommendations to the director. Subject to the replacement provisions of Section 11.06.090,the director shall approve the removal of protected trees within the footprint of approved construction in the R-1 zone, which construction does not require a variance, conditional use permit, or special permit under Title 25 of this code. The notice and appeal provisions of Sections 11.06.070 and 11.06.080 shall not apply to such approvals. (d) Review. In reviewing applications, the director shall give priority to those based on hazard or danger of disease. The director may refer any application to another department, committee, board or commission of the city for a report and recommendation, and may require the applicant to provide an arborist's report. In reviewing each application, the director shall determine: (1) The condition of the tree(s)with respect to disease; danger of falling; proximity to existing or proposed structures, yards, driveways and other trees; and interference with public utility services; (2) The necessity to remove the tree(s) in order to construct any proposed improvements to allow economic enjoyment of the property; (3) The topography of the land and the effect of the removal of the tree(s) on erosion; soil retention; and diversion or increased flow of surface waters; (4) The number of trees existing in the neighborhood on improved property and the effect the removal would have on the established standard of the area and property value. Neighborhood is defined as the area within a 300-foot radius of the property containing the tree(s)in question; tlpdated July 20, 2009 - 74- URBAN FOREST MANAGEMENT PLAN (5) The number of trees the particular parcel can adequately support according to good arboricultural practices; (6) The effect tree removal would have on wind protection, noise and privacy; and (7) The economic consequences and obligations of requiring a tree to remain. (Ord. 1057 § 1 (part), (1975); Ord. 1470 § 1, (1992); Ord. 1492 § 2, (1993); Ord. 1598 § 1 (part), (1998); Ord. 1603 § 9, (1998)) 11.06.070 sion by director. A decision shall be rendered by the director for each application. If an application is approved, it shall include replacement conditions in accordance with Section 11.06.090. The director shall give written notification of the decision to the applicant and all property owners within one hundred (100) feet of the property containing the tree(s) in question, and include a copy of the city Urban Reforestation and Tree Protection Ordinance (Chapter 11.06). (Ord. 1057 § 1 (past), (1975); Ord. 1470 § 1, (1992); Ord. 1598 § 1 (part), (1998)) 11.06.080 Auuoeal Any person may appeal the decision of the director to the commission by filing an appeal in writing with the director no later than 5:00 p.m. of the tenth calendar day after the decision. The director shall set the matter for review by the commission at its next regular meeting and provide notice by mail of the commission hearing to the appellant and applicant at least five (5) days prior thereto. The determination of the commission shall become final and conclusive in ten (10) days if no appeal is filed. Destruction, removal or other work on a protected tree shall not commence until after the ten (10)-day period has passed, or, if any appeal is filed, until the decision of the city council. During the period between the action of the commission and the end of the ten(10)- day appeal period, any person may appeal such action to the city council. Such appeal shall be in writing and shall be filed with the city clerk. During the same period the city council, on its own motion, may suspend the order of the commission for the purpose of reviewing the action of the commission. A permit shall be valid for six (6) months after the date it is issued. Under exceptional circumstances, the director may issue one six (6)-month extension. (Ord. 1470 § 1, (1992); Ord. 1598 § 1 (part), (1998)) 11.06.090 Tree requirements and reforestation (a) Whenever the development or redevelopment of a single family home, duplex, apartment house or condominium results in any increase in lot coverage or habitable space (as defined by Chapter 25 of this code), the property shall be required to meet the following requirements: (1) One landscape tree for every One thousand (1,000) square feet of lot coverage or habitable space for single family homes or duplexes; (2) One landscape tree for every two thousand(2,000) square feet of lot coverage for apartment houses or condominiums. Lot coverage and habitable space shall include both existing and new construction. The director shall determine the number of existing trees which are of an acceptable size, species and location to be counted toward this requirement. Any additional trees which are required shall meet the standards for replacement trees set forth in subsection(b)below. Updated July 20,2009 -75- URBAN FOREST MANAGEMENT PLAN (b) Permits for removal of protected tree(s) shall include replanting conditions with the following guidelines: (1) Replacement shall be three (3) fifteen (15)-gallon size, one twenty-four (24)-inch box size, or one thirty-six (36)-inch box size landscape tree(s) for each tree removed as determined below. (2) Any tree removed without a valid permit shall be replaced by two (2)24-inch box size, or two(2)36-inch box size landscape trees for each tree so removed as determined below. (3) Replacement of a tree be waived by the director if a sufficient number of trees exists on the property to meet all other requirements of the Urban Reforestation and Tree Protection ordinance. (4) Size and number of the replacement tree(s) shall be determined by the director and shall be based on the species, location and value of the tree(s)removed. (5) If replacement trees, as designated in subsection(b)(1) or(2)above, as applicable, cannot be planted on the property, payment of equal value shall be made to the city. Such payments shall be deposited in the tree planting fund to be drawn upon for public tree planting. (Ord. 1470 § 1, (1992); Ord. 1492 § 3, (1993); Ord. 1598 § 1 (part), (1998)) 11.06.100 Penalty. In addition to any other penalties allowed by law, any person removing or pruning a tree in violation of this ordinance is liable to treble damages as set forth in Section 733 of the Code of Civil Procedure of the State of California. Damages for this purpose shall be replacement value of the tree as determined by the International Society of Arboriculture Standards. (Ord. 1470 § 1, (1992); Ord. 1598 § I (part), (1998)) ZlpdaledJuly 20, 2009 -76- AGENDA ITEM: 8b V�AY��Bv,1�j MTG. DATE: 7/20/09 .�pAD V� NG BROADWAY VILLAGE SHOPS RESTAURANTS SERVICES Honorable Mayor& City Council c/o Burlingame City Hall 501 Primrose Burlingame, CA 94010 RE: Broadway Dear Mayor& City Council, With your permission, the Broadway Merchants in conjunction with the Broadway Grill r '91r, Not propose to have an outdoor movie night from 8:3Opm until 1O:00pm on August 19, 2009. This would occur after the scheduled Broadway Fresh Market (4:00pm until 8:00pm) and be placed where the Fresh Market was. In other words Capuchino Ave. would remain closed at Broadway, north about 100 feet. The movie to be shown would be My Big Fat k4 Greek Wedding. Admission would be free and all arrangements would be handled by the staff of the Broadway Grill. Sincerely, Ross Bruce Broadway BID Broadway Business Improvement District • 1399 Broadway, Burlingame,California 94010 �l CITY G BURUNGAME STAFF REPORT AGENDA 0 ATED JUNE 00 ITEM# 8c MTG. DATE July 20,2009 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED DATE: June 29, 2009 BY N� FROM: Ana Silva APPROVE Tel.No.: 558-7204 By SUBJECT: CONSIDER APPOINTMENT TO LIBRARY BOARD TRUSTEES RECOMMENDATION: Make appointment to fill one expired term or take other action. BACKGROUND: Board member Nancy Brock's position is due for appointment because of term expiration. Trustee member Brock has also informed the Council that she is relocating to Southern California. The position was publicized and notification letters were sent to past commission and board applicants. Seven applications were received (one withdrawal) as of the deadline of May 22, 2009. The following six applicants were interviewed by the full Council on June 8, 2009 — Bob Tessler; Carol Mink; Audrey Bojack; Jessica Hansen; Elizabeth Corcoran and Alvin Begun. The appointee term will be for three years, ending in June 2012. �F� WYQ� STAFF REPORT BURI.INGpME AGENDA ITEM# 8d MTG. 7/20/09 Rw,m Nwa�9 DATE TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY DATE: July 15,2009 APPROVE FROM: Jim Nantell 558-7205 BY SUBJECT: Facility Fee Waivers for Neighborhood Group Meetings RECOMMENDATION: that the Council concurs with the Council Subcommittee on Civic Engagement to waive meeting room rental fees for neighborhood groups meeting for the purpose of community building, when additional staff costs are not incurred. BACKGROUND: Experience with natural disasters has demonstrated that neighborhoods that have taken proactive measures to prepare themselves will be far better served when such an emergency occurs. Neighborhood Watch programs have also been very helpful in identifying suspicious behavior, especially when efforts have been undertaken to build neighbor relationships and awareness. Individuals working on the Neighborhood Network program have found that more than 100 people are interested in being involved in a neighborhood organizing effort. But some groups are having trouble finding a place to hold meetings, particularly one that doesn't charge for the use of a room. In some cases,the meeting organizers do not have the ability to accommodate a large group of neighbors at their homes. At a recent meeting, the Council Civic Engagement Subcommittee agreed to approach the City Council with a request to waive meeting fees in City facilities for neighborhood groups that are meeting for the purpose of organizing a neighborhood or planning activities to enhance emergency preparedness and crime prevention and to promote networking among neighbors for the purpose of community awareness and familiarity. Only in cases where additional cost for staff or setup would be incurred would such meetings be assessed a fee to cover those costs. Any group wishing to obtain fee waivers for such meeting would need to receive prior approval by the City Manager's office, which would verify that the group plans to meet for the purposes described above. To ensure that neighborhood groups don't dominate or tie up too much space in our facilities groups receiving the fee waivers will be allowed to pre-schedule only one meeting at a time. In creating such a policy it is not our intention that such fee waivers would be extended to apply to special events or fund raisers by such neighborhood groups. In approving the fee waiver for these purposes the city manager is authorized to work with the department heads to determine the rooms in our various facilities that are available for such neighborhood meetings. BUDGET IMPACT: Other than time required to schedule the use and respond to facility availability questions and electricity cost, we don't anticipate any loss of existing rental fees for such purposes nor any additional cost. 4 CITY o� STAFF REPORT BURLMIGAME AGENDA 8e ITEM# 0T. - a0 MTG. 7/20/09 OIx, 6,9 DATE TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTEDgr BY DATE: July 8,2009 APPROV FROM: Jim Nantell 558-7205 BY JP� SUBJECT: Sub Committees to Prepare Ballot Arguments RECOMMENDATION: Recommend that the Mayor appoint a Council Subcommittee(s)to prepare ballot arguments for the TOT and Appointed City Clerk ballot measures. BACKGROUND: The Council has taken the necessary steps to place two ballot measures on the November 2009 ballot. One is to raise the transient occupancy tax (hotel tax) from 10%to 12% and the second one is to move from an elected city clerk to an appointed City Clerk. As per Attachment A, state law prescribes the process for arguments for and against ballot measures. The first round of arguments is due to the County by August 14`h and the counter arguments are due 10 days later. ATTACHMENTS: A. July 6, 2009 Memo from City Attorney Gus Guinan regarding FAQs relative to ballot measures. Page 1 of 2 MGR-Nantell,Jim ATTACHMENT A From: ATTY-Guinan,Gus Sent: Monday,July 06,2009 5:16 PM To: MGR-Nantell,Jim Cc: CLK-Kearney,Mary Ellen Subject:ballot arguments Jim: I have reviewed the elections code regarding the ballot measure arguments.The following information may be helpful in providing some direction regarding ballot measure arguments for the two measures which the City Council has placed before the voters for the November 3,2009 election.(The"who,what, where,how and how long"of ballot arguments) 1)Who can submit an argument for or against a ballot measure? -the Council -a member or members of the Council,if authorized by the Council -an individual,eligible voter -a bona fide organization of citizens -any combination of voters and associations (Elections Code section 9282) 2)What is the permitted length of an argument? -no more than 300 words (Elections Code section 9282) 3)Where are the arguments filed? -with the City Clerk (Elections Code section 9282) 4)Must the arguments be signed by the authors? -yes,the ballot arguments must be signed by the authors (Elections Code section 9283) 5)How many persons can sign the argument? -no more than FIVE persons (Elections Code section 9283) 6)When can rebuttal arguments be filed? -ten days after the final date for filing the initial arguments(as indicated by the City Clerk) (Elections Code section 9285) 7)What is the permitted length of a rebuttal argument? -no more than 250 words (Elections Code section 9285) 8)If more than one argument is filed for or against the measure,who chooses which argument to print in the ballot? -if multiple arguments are filed for or against a measure,the City Clerk chooses which argument to print. (Elections Code section 9287) 9)How does the City Clerk choose which argument to use? -the clerk shall follow these priorities a)the Council or member(s)of the Council b)individual voter,bona fide association of citizens or combination,who are bona fide sponsors or 7/8/2009 Page 2 of 2 proponents of the measure c) bona fide associations of citizens d) individual voters who are eligible to vote (Elections Code section 9287) A few key issues to remember. First, if a councilmember or members are going to submit a ballot argument, and they want that ballot argument to have priority over the arguments submitted by others, the City Council must authorize them to submit the arguments as required by Elections Code section 9282(b). If there is realistically no likelihood that others will submit arguments, then maybe no Council action is necessary at all. If, however, the Council does want its arguments to have priority then I would suggest that an item be placed on the Council agenda for July 20th entitled; "Consideration of Authorization of Councilmembers to Submit Arguments Regarding November Ballot measures." The Council can discuss and then authorize certain councilmembers to submit arguments for and against the measures. Note that submitting an argument is not the same as signing an argument. Second, three or more councilmembers should not be authorized to submit an argument because the meeting and collaboration of three or more members on matters within their subject-matter jurisdiction would violate the Brown Act. Two or fewer Councilmembers should be authorized to submit an argument. However, after the argument has been drafted, individual council members can review and sign arguments as part of their private First Amendment protected election campaign activity in support of the measure. I hope this information is helpful. Let me know if I can be of further assistance. Gus 7/8/2009 CITY OF BURLINGAME CITY ATTORNEY'S IMPARTIAL ANALYSIS TRANSIENT OCCUPANCY TAX INCREASE NOVEMBER 3, 2009 ELECTION The City Council of the City of Burlingame has placed this measure on the ballot to ask the voters of Burlingame to approve an amendment to the City's transient occupancy tax ordinance to increase the transient occupancy tax rate from the current 10% to 12%. The transient occupancy tax is that tax placed upon the room rent charged to hotel guests in the City of Burlingame. Hotels in Burlingame collect the tax from hotel guests as part of charge to be paid by the guests for occupancy of their hotel room. The City estimates that the increase of the transient occupancy tax from 10% to 12% would generate approximately $2 million dollars per year. Because the transient occupancy tax is a general tax and not a special tax, the additional revenue generated would be deposited into the City's general fund for general governmental purposes, such as police, fire, library, recreation, planning and administration services, and the repair and improvement of city streets and other infrastructure, including the Broadway/Highway 101 interchange. Because the additional tax revenue would be used for general City governmental purposes, a simple majority vote of those persons voting on the measure is required to approve the measure. And, because the tax would be adopted by a vote of the people, the tax rate could not be increased again unless approved by another vote of the people. A YES vote approves the measure. A NO vote rejects the measure. Date: July 10, 2009 < Clark G)6Vn, City Attorney The above statement is an impartial analysis of Measure . If you desire a copy of the ordinance increasing the City's transient occupancy tax,please contact the City Clerk's Office at 501 Primrose Road, Burlingame, CA 94010, 650-558-7203, and a copy will be mailed at no cost to you. CITY OF BURLINGAME CITY ATTORNEY'S IMPARTIAL ANALYSIS APPOINTED CITY CLERK NOVEMBER 3,2009 ELECTION The City Council of the City of Burlingame has placed this measure on the ballot to ask the voters of Burlingame if the position of City Clerk should be made appointive rather than elective. Pursuant to California State law, the City Clerk of any general law city, such as Burlingame, is an elective office unless the voters of the city approve a measure to make the office of City Clerk an appointive position. The Burlingame City Clerk is currently an elective office with a term of four years. There are two qualifications for the position of elected City Clerk: first, the individual must be a resident of the City and second, the individual must be a registered voter. Some, but not all, of the City Clerk's duties include preparing, indexing and maintaining accurate minutes of City Council meetings and all City documents and records; printing, assembling and distributing Council agenda packets; administering municipal elections; receiving and maintaining candidate campaign forms and City officials' statements of economic interest; revising bi-annually the City's conflict of interest code; and preparing, mailing and publishing all official notices in a timely manner. A simple majority vote of those persons voting on the measure is required to approve the measure. If the measure is approved by the voters, the position of City Clerk would become an appointive office at the end of the four year term which begins in December of 2009. Stated another way, if the measure is approved by the voters,the position of City Clerk would become an appointive office effective December of 2013. If the measure is approved by the voters, the City Council would appoint the City Clerk in the same manner as the Council now appoints the City Manager and the City Attorney. A YES vote approves the measure. A NO vote rejects the measure. Date: July 10, 2009 ark Gui , City Attorney The above statement is an impartial analysis of Measure . For additional information, please contact the City Clerk's Office at 501 Primrose Road, Burlingame, CA 94010, 650-558-7203. BURL AGENDA ITEM NO: 9a STAFF REPORT MEETING DATE: July 20,2009 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY: DATE: July 7, 2009 APPROVED BY: FROM: William Meeker, Community Development Director— (650) 558- /-;5 SUBJECT: ADOPTION OF A RESOLUTION GRANTING APPROVAL TO ENTER INTO AN AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT WITH PBS&J TO PERFORM ENVIRONMENTAL REVIEW SERVICES RELATED TO THE SAFEWAY PROJECT RECOMMENDATION: That the City Council adopt a resolution authorizing the City Manager to enter into an amendment to a Professional Services Agreement with PBS&J for additional environmental review services in the amount of $9,810.00 related to the proposed Safeway project at 1450 Howard Avenue, at a maximum cost of $109,103.00. BACKGROUND: On April 23, 2009, Safeway, Inc. submitted an application to the Community Development Department for Environmental Review, Commercial Design Review, EI Camino Real Setback Variance, Conditional Use Permits for height and hours of operation, and rezoning of a portion of the site from R-3 to C-1 for replacement of the existing Safeway with a new 44,982 square foot store with a 6,865 square foot mezzanine. A new two-story retail/office building with 13,332 square feet of retail space on the ground floor and 5,407 square feet of office on the second floor is also proposed. The existing Safeway and Walgreens buildings would be demolished. The existing building at 329 Primrose Road, formerly a Wells Fargo Bank, will be remodeled as a part of the project. The site is zoned C-1 and R-3, and consists of seven parcels, totaling 3.6 acres. The parcels would be merged as a part of the project. A total of 209 on-site parking spaces are proposed, including 100 spaces on the roof of the Safeway store, accessed by a ramp. The City has entered into an Agreement for Professional Services with PBS&J to perform the environmental review services required for the proposed Safeway project, in an amount not to exceed $99,293.00 (refer to attached Agreement, Exhibit 1). The consultant has submitted a request for an Addendum to the Agreement for additional services in the amount of $9810.00, for a total contract amount of $109,103.00. Because the terms of the agreement will now exceed $100,000, Council approval of the amendment to the agreement is required. The Community Development Director is now seeking approval to execute the amendment to the Professional Services Agreement with PBS&J (CEQA). PBS&J's Original Scope of Work for the services to be provided is attached to this report as Exhibit 2, and the Addendum to the Scope of Work is attached as Exhibit 3. Although the contract is with the City of Burlingame, the applicant has submitted a check in the amount of $109,103.00 to the City of Burlingame to cover the costs of the environmental review. The City will administer the contract, and will pay the consultant on a monthly basis as services are rendered. Amendment to Professional Services Agreement—PBS&J Page 2 Safeway Project—Environmental Review Services Meeting Date: July 20,2009 DISCUSSION: The Community Development Department has selected PBS&J to prepare the environmental document for this project because they are also providing environmental review services for the Downtown Specific Plan now underway in the area,and are familiar with the issues related to development in the Downtown area. The firm also completed the environmental review for the Walgreens project at 260 EI Camino Real,which is now under construction. FISCAL IMPACT: Funding for the project's environmental review is provided by the project applicant. Therefore,there will be no fiscal impact to the City's budget. Exhibits: Exhibit 1: Proposed Resolution Exhibit 2: Executed Agreement for Professional Services with PBS&J Exhibit 3: Proposal for CEQA Services for the Burlingame Safeway Mixed-Use Development Project —PBS&J Exhibit 4: Proposed Amendment to Agreement for Professional Services with PBS&J Exhibit 5: Addendum to Proposal for CEQA Services S:ISAFEWAY-2009 APPLICATION Invironmental ContractlSafeway-PBS&J-Professional Svcs-CC-072009-Report.doc RESOLUTION NO. RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME, GRANTING APPROVAL TO ENTER INTO AN AMENDMENT TO A PROFESSIONAL SERVICES AGREEMENT WITH PBS&J TO PERFORM ENVIRONMENTAL REVIEW SERVICES RELATED TO THE SAFEWAY DEVELOPMENT PROJECT RESOLVED, by the City Council of the City of Burlingame: WHEREAS, an application has been submitted by Safeway, Inc. for the Safeway Development Project at 1450 Howard Avenue; and WHEREAS, pursuant to the California Environmental Quality Act (CEQA), an environmental review of the Specific Plan must occur prior to consideration of the Safeway Development Project by the Planning Commission and City Council; and WHEREAS, EIP/PBS&J has submitted a proposal to conduct the required environmental review related to the Safeway Development Project; and WHEREAS, the City Manager signed an agreement based on the original Scope of Services prepared by PBS&J in the amount of $99,293, which was found to be adequate to provide the level of environmental review required for the Safeway Development project, and the costs associated with the services to be provided by PBS&J are to be reimbursed by the applicant; and WHEREAS, the consultant has prepared an addendum to the original scope of services for additional work in the amount of$9,810.00, which has been determined to be required to complete the environmental review; for a total of$109,103.00; and WHEREAS, since the amended agreement will authorize work in excess of $100,000, City Council approval is required. NOW, THEREFORE, BE IT RESOLVED AND ORDERED: 1. The City Manager is authorized and directed to enter into an amendment to a Professional Services Agreement with PBS&J for additional environmental review services related to the Safeway Development project, consistent with the Scope of Work and Addendum attached to this resolution, and for a maximum cost of$109,1035.00, as stated in the Scope of Work and Addendum. 2. The City Clerk is directed to attest to the signature of the City Manager upon execution of the Professional Services Agreement. Ann Keighran, MAYOR Resolution No. 1 of 2 I, Mary Ellen Kearney, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council, held on the 20th day of July, 2009, and as adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NAYES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: Mary Ellen Kearney, CITY CLERK Resolution No. 2 of 2 EXHIBIT 2 AGREEMENT FOR PROFESSIONAL SERVICES WITH PBS&J FOR ENVIRONMENTAL REVIEW SERVICES RELATED TO THE SAFEWAY DEVELOPMENT PROJECT THIS AGREEMENT is entered into this 19th day of June, 2009, by and between the City of Burlingame, State of California, herein called the "City", and PBS&J, engaged in providing environmental review services related to the Safeway Development Project, herein called the "Consultant". RECITALS A. The City is undertaking the review of an application for development of the property at 1450 Howard Avenue with a mixed use project to include a new Safeway store, and will be conducting an environmental review of this project. B. The City desires to engage an Environmental Review Consultant to provide consulting services in conjunction with preparation of the necessary environmental documents for the project, because of Consultant's experience and qualifications to perform the desired work. C. The Consultant represents and affirms that it is qualified and willing to perform the desired work pursuant to this Agreement. AGREEMENTS NOW, THEREFORE, THE PARTIES HERETO AGREE AS FOLLOWS: 1. Scope of Services. The Consultant shall provide the services outlined in the attached "Proposal for CEQA Services for the Burlingame Safeway Mixed-Use Development Project"dated June 16, 2009. 2. Time of Performance. The services of the Consultant are to commence upon the execution of this Agreement with completion of the program expected by October 30, 2009. 3. Compliance with Laws. The Consultant shall comply with all applicable laws, codes, ordinances, and regulations of governing federal, state and local laws. Consultant represents and warrants to City that it has all licenses, permits, qualifications and approvals of whatsoever nature which are legally required for Consultant to practice its profession. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect or obtain at all times during the term of this Agreement any licenses, permits, and approvals which are legally required for Consultant to practice its profession. Consultant shall maintain a City of Burlingame business license. 4. Sole Responsibility. Consultant shall be responsible for employing or engaging all persons necessary to perform the services under this Agreement. Page 1 of 6 5. Information/Report Handling. All documents furnished to Consultant by the City and all reports and supportive data prepared by the Consultant under this Agreement are the City's property and shall be delivered to the City upon the completion of Consultant's services or at the City's written request. All reports, information, data, and exhibits prepared or assembled by Consultant in connection with the performance of its services pursuant to this Agreement are confidential until released by the City to the public, and the Consultant shall not make any of the these documents or information available to any individual or organization not employed by the Consultant or the City without the written consent of the City before such release. The City acknowledges that the reports to be prepared by the Consultant pursuant to this Agreement are for the purpose of evaluating a defined project, and City's use of the information contained in the reports prepared by the Consultant in connection with other projects shall be solely at City's risk, unless Consultant expressly consents to such use in writing. City further agrees that it will not appropriate any methodology or technique of Consultant which is and has been confirmed in writing by Consultant to be a trade secret of Consultant. 6. Compensation. Compensation for Consultants professional services shall not exceed $99,293.00; and payment shall be based upon City approval of each task. Billing shall be accompanied by a detailed explanation of the work performed by whom, at what rate, and on what date. The submittal shall include the following: A. A narrative progress report of specific accomplishments during the billing period, problems encountered or anticipated, plans for resolving problems, accomplishments scheduled during the next billing period, and results of any significant activities. B. A cost report for each task showing: (i) Current period and cumulative expenditures to date; (ii) Estimated cost at completion; (iii) Estimate date of completion; (iv) Approved contract amount and task budgeting; and (v) Comparison of task budgeting with the estimated costs to show any variations. Also, plans, specifications, documents or other pertinent materials shall be submitted for City review, even if only in partial or draft form. 7. Availability of Records. Consultant shall maintain the records supporting this billing for not less than three (3) years following completion of the work under this Agreement. Consultant shall make these records available to authorized personnel of the City at the Consultant's offices during business hours upon written request of the City. 8. Project Manager. The Project Manager for the Consultant for the work under this Agreement shall be Rachel Schuett. Page 2 of 6 9. Assignability and Subcontracting. The services to be performed under this Agreement are unique and personal to the Consultant. No portion of these services shall be assigned or subcontracted without the written consent of the City. 10. Notices. Any notice required to be given shall be deemed to be duly and properly given if mailed postage prepaid, and addressed to: To City: Community Development Director Community Development Department City of Burlingame 501 Primrose Road Burlingame, California 94010-3997 (650) 558-7255 To Consultant: Rachel Schuett PBSU 353 Sacramento Street, Suite 1000 San Francisco, California 94111 (415) 362-1500 or personally delivered to Consultant to such address or such other address as Consultant designates in writing to City. 11. Independent Contractor. It is understood that the Consultant, in the performance of the work and services agreed to be performed, shall act as and be an independent contractor and not an agent or employee of the City. As an independent contractor he/she shall not obtain any rights to retirement benefits or other benefits which accrue to City employee(s). With prior written consent, the Consultant may perform some obligations under this Agreement by subcontracting, but may not delegate ultimate responsibility for performance or assign or transfer interests under this Agreement. Consultant agrees to testify in any litigation brought regarding the subject of the work to be performed under this Agreement. Consultant shall be compensated for its costs and expenses in preparing for, traveling to, and testifying in such matters at its then current hourly rates of compensation, unless such litigation is brought by Consultant or is based on allegations of Consultant's negligent performance or wrongdoing. 12. Conflict of Interest. Consultant understands that its professional responsibilities are solely to the City. The Consultant has and shall not obtain any holding or interest within the City of Burlingame. Consultant has no business holdings or agreements with any individual member of the Staff or management of the City or its representatives nor shall it enter into any such holdings or agreements. In addition, Consultant warrants that it does not presently and shall not acquire any direct or indirect interest adverse to those of the City in the subject of this Agreement, and it shall immediately disassociate itself Page 3 of 6 from such an interest should it discover it has done so and shall, at the City's sole discretion, divest itself of such interest. Consultant shall not knowingly and shall take reasonable steps to ensure that it does not employ a person having such an interest in this performance of this Agreement. If after employment of a person, Consultant discovers it has employed a person with a direct or indirect interest that would conflict with its performance of this Agreement, Consultant shall promptly notify City of this employment relationship, and shall, at the City's sole discretion, sever any such employment relationship. 13. Equal Employment Opportunity. Consultant warrants that it is an equal opportunity employer and shall comply with applicable regulations governing equal employment opportunity. Neither Consultant nor its subcontractors do and neither shall discriminate against persons employed or seeking employment with them on the basis of age, sex, color, race, marital status, sexual orientation, ancestry, physical or mental disability, national origin, religion, or medical condition, unless based upon a bona fide occupational qualification pursuant to the California Fair Employment & Housing Act. 14. Insurance. A. Minimum Scope of Insurance: i. Consultant agrees to have and maintain, for the duration of the contract, General Liability insurance policies insuring him/her and his/her firm to an amount not less than: one million dollars ($1,000,000) combined single limit per occurrence for bodily injury, personal injury and property damage in a form at least as broad as ISO "Occurrence" Form CG 0001. ii. Consultant agrees to have and maintain for the duration of the contract, an Automobile Liability insurance policy ensuring him/her and his/her staff to an amount not less than one million dollars ($1,000,000) combined single limit per accident for bodily injury and property damage. iii. Any deductibles or self-insured retentions must be declared to and approved by the City. At the option of the City, either: the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects the City, its officers, officials, employees and volunteers; or the Contractor shall procure a bond guaranteeing payment of losses and related investigations, claim administration, and defense expenses. B. General and Automobile Liability Policies: i. The City, its officers, officials, employees and volunteers are to be covered as insured as respects: liability arising out of activities performed by or on behalf of the Consultant; products and completed operations of Consultant, premises owned or used by the Consultant. The endorsement providing this additional insured coverage shall be equal to or broader than ISO Form CG 20 10 1185 and must cover joint negligence, completed operations, and the acts of subcontractors. Page 4 of 6 ii. The Consultants insurance coverage shall be endorsed to be primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurances maintained by the City, its officers, officials, employees or volunteers shall be excess of the Consultant's insurance and shall not contribute with it. iii. Any failure to comply with reporting provisions of the policies shall not affect coverage provided to the City, its officers, officials, employees or volunteers. iv. The Consultants insurance shall apply separately to each insured against whom a claim is made or suit is brought, except with respect to the limits of the insurer's liability. C. In addition to these policies, Consultant shall have and maintain Workers' Compensation insurance as required by California law. Further, Consultant shall ensure that all subcontractors employed by Consultant provide the required Workers' Compensation insurance for their respective employees. D. All Coverages: Each insurance policy required in this item shall be endorsed to state that coverage shall not be suspended, voided, canceled, reduced in coverage or in limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been given to the City. Current certification of such insurance shall be kept on file at all times during the term of this agreement with the City Clerk. E. Acceptability of Insurers. Insurance is to be placed with insurers with a Best's rating of no less than A-:VII and authorized to do business in the State of California. F. Verification of Coverage. Upon execution of this Agreement, Contractor shall furnish the City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsementsare to be on forms approved by the City. All certificates and endorsements are to be received and approved by the City before any work commences. The City reserves the right to require complete, certified copies of all required insurance policies, at any time. 15. Indemnification. To the fullest extent permitted by law, he Consultant shall save, keep and hold harmless indemnify and defend the City, its officers, agent, employees and volunteers from all damages, liabilities, penalties, costs, or expenses in law or equity, including but not limited to reasonable attorneys' fees, that may at any time arise, result from, relate to, or be set up because of damages to property or personal injury received by reason of, or in the course of performing work which may be occasioned by a willful misconduct or negligent act or omissions of the Consultant, or any of the Consultant's Page 5 of 6 officers, employees, or agents or any sub-consultant. This provision shall not apply if the damage or injury is caused by the negligence or willful misconduct of the City, its officers, agents, employees, or volunteers. 16. Waiver. No failure on the part of either party to exercise any right or remedy hereunder shall operate as a waiver of any other right or remedy that party may have hereunder, nor does waiver of a breach or default under this Agreement constitute a continuing waiver of a subsequent breach of the same or any other provision of this Agreement. 17. Governing Law. This Agreement, regardless of where executed, shall be governed by and construed to the laws of the State of California. Venue for any action regarding this Agreement shall be in the Superior Court of the County of San Mateo or Santa Clara. 18. Termination of Agreement. The City and the Consultant shall have the right to terminate this agreement with or without cause by giving not less than fifteen (15) days written notice of termination. In the event of termination, the Consultant shall deliver to the City all plans, files, documents, reports, performed to date by the Consultant. In the event of such termination, City shall pay Consultant for time spent on the project until the date that the notice of termination is delivered according to the rates in Attachment A (or other agreed-upon rates) and materials costs, unless such termination is made for cause, in which event, compensation, if any, shall be adjusted in light of the particular facts and circumstances involved in such termination. 19. Amendment. No modification, waiver, mutual termination, or amendment of this Agreement is effective unless made in writing and signed by the City and the Consultant. 20. Disputes. In any dispute over any aspect of this Agreement, the prevailing party shall be entitled to reasonable attorney's fees, as well as costs not to exceed $7,500 in total. 21 . Entire Agreement, This Agreement constitutes the complete and exclusive statement of the Agreement between the City and Consultant. No terms, conditions, understandings or agreements purporting to modify or vary this Agreement, unless hereafter made in writing and signed by the party to be bound, shall be binding on either party. IN WITNESS WHEREOF, the City and Consultant have executed this Agreement as of the date indicated on page one (1 ). CITY OF BURLINGAME: CONSULTANT (PBS&J) By lj�j� Ll % ? i By City Manager A EST: Appr f City Clerk �� City Attorney Page 6 of 6 EXHIBIT 3 An employee-owned company June 16,2009 Maureen Brooks Planning Manager City of Burlingame City Hall, 501 Primrose Road Burlingame,CA 94010 Re: Proposal for CEQA Services for the Burlingame Safeway Mixed-Ure Development Project Dear Maureen, Thank you for requesting PBS&J's services for preparing a Traffic Study and an Initial Study(IS) for the proposed Burlingame Safeway Mixed-Use Development Project(proposed project) at 1450 Howard Avenue in Burlingame. We understand that the proposed project involves the redevelopment of the downtown Burlingame Safeway site. The site is located on Howard Avenue and between El Camino Real (State Route 82) and Primrose Road. The 3.6-acre site is comprised of seven parcels. The site is currently occupied by three buildings: ■ Safeway store (30,248 square feet) at 1450 Howard Avenue ■ Walgreens (17,500 square feet) at 1420 Howard Avenue ■ Wells Fargo (7,751 square feet) at 249 Primrose Road The total area of existing development is 55,499 square feet.An existing surface lot provides 196 parking spaces. The site is entirely developed. The proposed project would include: ■ A new Safeway store (51,847 square feet) ■ New mixed-use building with ground floor retail and upper floor office uses (18,739 square feet) ■ Renovation of the Wells Fargo building(6,554 square feet) The total area of-proposed development is 77,140 square feet. Suriace parking and a roof-top lot(atop the Safeway building)would provide 230 parking spaces. The proposed project would replace existing facilities on site and increase the size of the development by 21,641 square feet and 34 parking spaces. The project team,scope of work,timeline,and cost estimate anticipated by PBS&J for the project are provided below. Project Team Rachel Schuett will serve as Project Manager for the CEQA services. She is currently working on the IS/MND for the Burlingame Downtown Specific Plan and recently completed an IS/MND for the 260 El Camino Real project on the adjacent property. Trixie Martelino will serve as Project Director,who will provide quality control and assurance and technical direction. We will subcontract Kimley-Horn&Associates,Inc. to prepare a traffic study for the proposed project and Square One Productions to prepare visual simulations of the proposed project. 353 Sacramento Street•Suite 1000•San Francisco,CA 94111 •Telephone 415.362.1500-Fax 415.362.1954'.www.Vbsi.com Maureen Brooks Burlingame Safeway Mixed-Use Development Project Page 2 of 7 Scope of Work Task L• Project Initiation. PBS&J will meet with City of Burlingame staff to discuss data needs to complete the environmental document,review the key issues from the City's and the public perspective, understand the proposed entitlements,collect background information that is needed in addition to data already provided by the City,confirm the approach to the cumulative analysis(list-based or projections-based approach),and review and agree on deliverables and deadlines. PBW proposes to use the same format and organization for the Initial Study Environmental Checklist,as previously submitted on other similar assignments for the City of Burlingame,such as the 260 El Camino Real IS/MND. Key PBS&J staff will also conduct a site visit to inspect existing conditions at and around the site. PBS&J is currently working on the Bur'ungame Downtown Specific Plan IS/MND,and the project site is within the Specific Plan area;therefore,much of the background data will be readily available and applicable to the current study. It should be noted that as part of project initiation efforts,City staff will need to confirm the scope of the traffic study,including the list of study intersections to be analyzed. Should there be requested changes to the traffic study scope of work as presented in this proposal package(see Attachment A),Kimley-Horn will revise their scope of work It is assumed that Kimley-Horn's scope can be finalized through emails or telephone conferences,and that Kimley-Hom will not participate in an in-person meeting for project initiation. Task 2: Project Description and Setting. Based on discussions with City staff,our orientation tour,and the project application,PBS&J will prepare a draft description of the proposed project PBS&J requests that the project applicant provide the following information: a detailed site plan,building footprint,grading details,finished elevations,parking areas,circulation,loading zone,landscaping,building heights,architectural design,and signage. Plans should be dimensioned and camera-ready. Electronic site plans and elevations will be also provided to PBS&J for inclusion in the CEQA document. PBS&J also asks that the applicant provide hours of operation,hours for delivery,and plans for recycling and waste management,collection and disposal,if available. The Project Description will describe both existing and proposed activities at the project site and discuss the impacts of the demolition/renovation of the existing buildings along with the coostruction and operations of the proposed project. Under this task,PBS&J will prepare a general discussion of existing conditions in and around the project site. The Setting discussion will include the land use and zoning designations of the site,a description of the development pattern and characteristics within and around the project site,and any notable significant environmental resources within the project vicinity. Setting information will be summarized briefly at the beginning of each impact topic section in the Initial Study Checklist. Task 3: Scoping. Given the level of community involvement in the Burlingame Downtown Specifu Plan area and the history of the Safeway site,including previous development applications,we assume that a scoping meeting would be desirable for this project PBS&J will attend one public scoping meeting to obtain comments on the proposed project and environmental review. The City will be responsible for facilitating and making a presentation at the scoping session,as well as sending out notices for the session or issuing any written solicitations for public comments on the project Any scope changes that may arise form the scoping effort will require a contract amendment Task 4: Administrative Draft Environmental Checklist. PBS&J will update and synthesize background information for use in the environmental setting and evaluate changes to those baseline conditions resulting Maureen Brooks Burlingame Safeway Mixed-Use Development Project Page 3 of 7 from adoption of the proposed project As much as possible,PBS&J will apply information from the Environmental Impact Report adopted in 2002 for the Safeway site(although limited information from the 2002 EIR can be applied here due to the age of the data). As appropriate,PBS&J will also make use of the IS/MND,adopted in October 2008,for the 260 El Camino Real site located at the comer of El Camino Real and Burlingame Avenue. Lastly,PBS&J will also incorporate relevant data from the IS/MND(currently underway) for the Bur&game Downtown Spedit Plan. PBS&J will respond to all checklist questions,using a format previously approved by the City. Where information from previous documents cannot be applied,PBS&J will perform the investigations needed to address aesthetics,agricultural resources,air quality,biological resources,cultural resources, geology and soils,hazards and hazardous materials,hydrology and water quality,land use,mineral resources, noise,population and housing,public services(including recreation),and utilities and service systems. We will also identify mitigation measures,if necessary,for those project-related changes considered to be significant effects. As it is currently envisioned that the CEQA process will be completed with a Mitigated Negative Declaration,it will be important to obtain the project applicant's concurrence with the proposed mitigation measures. The approach to analyzing key issues of the project is provided below. • I.and Use. The project site is within the Burlingame Downtown SpeeiJie Plmds area(the Specific Plan and IS/MND are currently being developed)in the Burlingame Avenue Commercial Area zoning district,Sub-Area B. The site has a Downtown Commercial(C-1)zoning designation,with the exception of one parcel This parcel would require rezoning(under a use permit/variance) from R-3 to C-1. The consistency discussion will address the project's consistency with the Gl zoning designation as well as the effects of rezoning one parcel from R-3 to C-1. PBS&J will also briefly address whether or not the proposed project would have inconsistencies with applicable policies from the current General Plan. While not required by CEQA,PBS&J will also address project consistency with the development goals set forth in the draft Specific Plan,assuming that sufficient drafted text from the Specific Plan is available. The IS will also identify the required project entitlements,including a variance for setbacks along El Camino Real,a Conditional Use Permit for height and hours of operation,and Commercial Design Review. • Visual Quality. PBS&J will analyze the change in visual quality resulting from the proposed project This analysis will be based on changes in visual context and quality,considering scale,height,lighting, and architectural compatibility. The discussion will acknowledge that the proposed project will also be subject to Commercial Design Review by the City of Burlingame,as discussed under land use. The section will also include two visual simulations provided by Square One Productions.Given that the applicant has submitted plans for the proposed project that contain a high level of detail including artistic renderings,it is anticipated that the visual simulations would be photo realistic montages from two vantage points. PBS&J preliminarily recommends one from PI Camino Real,at Burlingame Avenue looking south,with 260 EI Camino Real in the foreground and the other from El Camino Real,at Howard Avenue,looking north,with 260 El Camino Real in the background. Additional viewpoint locations are recommended under Optional Tasks 1 and 2,provided at the end of this letter. Traffic. Kimley-Horn's scope of work for the traffic study is provided as Attachment A. PBS&J will review the administrative draft traffic study by Kimley-Horn and provide to them our comment, with a copy to the City. It is also expected that City staff will review the administrative draft traffic Maureen Brooks Burlingame Safeway Mixed-Use Development Project Page 4 of 7 study concurrently as PBS&J. After Kimley-Hom submits the final traffic study,PBS&J will incorporate into the IS the results of the traffic study by Kimley-Horn. It should be noted that the reason for incorporating the final traffic study into the Administrative Draft IS is to avoid the additional costs of revising the IS traffic section as the traffic study evolves. Additional iterations of the IS traffic section can incur additional costs. • Noise. Potential noise sources from the proposed project that will need to be ernmined include additional trips on local roads,construction period noise,operational noise impacts from the rooftop parking lot,loading and unloading activities,parking lot activities,and recycling activities. This section of the IS will discuss the proposed project,the proximity to sensitive receptors,and compliance with the noise regulations and standards outlined in the Noise Ordinance. • Cultural Resources. The baseline cultural resources discussion will be based on information from the previous CEQA documentation for the Safeway project,260 El Camino Real project,and Specific Plan. No additional Northwest Information Center records searches will be conducted,and no correspondence with the Native American Heritage Commission will be made. Based on our conversation with Maureen Brooks on May 14,2009,this scope assumes that no historic structures are on-site. The analysis will address potential impacts on cultural resources,and mitigation to avoid or minimize significant impact will be identified as needed. • Biological Resources. The project site is fully developed and contains some vegetation that may support nesting birds. Potential nesting bird impacts and mitigation will be provided Because the project site is otherwise not a biologically sensitive area,PBS&J will extract baseline information from the CEQA analysis from the aforementioned documents. This scope assumes that no new, project-specific records searches with the California Department of Fish and Game's Natural Diversity Database,the United States Fish and Wildlife Service Species Inst,California Native Plant Society's Electronic Inventory database,or local listings will be conducted. • Hazards and Hazardous Materials. The baseline discussion will be based on information from the previous CEQA documentation for the Safeway project,260 El Camino Real project,and Specific Plan. No new records searches for contaminated sites will be conducted and none are foreseen to be needed because the on-site or adjacent uses have not changed since preparation of the previous documents. The project site is adjacent to the former Chevron gas station which has been closed for almost two years. The Chevron gas station(at 260 El Camino Rear)had an active County Health Department case regarding a leaking underground storage tank. Given that the 260 El Camino project has been approved,the demolition of the existing gas station and the removal of the underground storage ranks would presumably occur.It is possible that contamination from the 260 El Camino Real site may,have migrated onto the proposed project site,and that excavation activities could encounter contaminated soil. PBS&J will identify mitigation measures to address potential soil contamination,as appropriate. This section of the IS will also discuss impacts related to potential hazardous materials use and the waste from the proposed retail business. • Public Services,including Recreation. The analysis will be based on information from the previous CEQA documentation for the Specific Plan. PBS&J will compare the project's demands for services with existing service levels by providers the City's Police,Fire,and Parks and Recreation Departments. PBS&J will compare additional service demand generated by the proposed project against the current performance levels and objectives. If performance objectives would be exceeded due to the project and new or altered facilities would be needed that could result in significant impacts,then a significant impact will be noted and mitigation measures will be identified as needed. Mitigation measures will be provided as needed. l Maureen Brooks Burlingame Safeway Mixed-Use Development Project Page 5 of 7 • Utilities and Service Systems. The analysis will be based on information from the previous CEQA documentation for the Specific Plan. Information from the Implementation Chapter of the Burlingame Downtown SpuifirPlan will also be included,as appropriate. Some change in utility consumption is expected from the increase in the intensity of development on the site. Water, wastewater,and stormwater infrastructure will be examined. PBS&J will evaluate whether or not the proposed project would result in significant impacts due to the construction of expansion of existing utility facilities. • Climate Change. Individual projects contribute to the cumulative effects of climate change by emitting greenhouse gases (GHGs) during construction and operational phases. The proposed project would result in short-term GHG emissions from the combustion of fuel during construction as well as long-term GHG emissions from project-related trip generation (mobile sources),natural gas consumption and landscaping(direct sources),electricity and water consumption(indirect sources),and solid waste generation (fugitive sources). PBS&J will assess the significance of project- related emissions in relationship to the thresholds of significance proposed in the 2009 Draft CEQA Guidelines. Generally,these thresholds require that the project be consistent with State and local emissions reductions targets and plans.To provide a quantitative basis for the conclusions in this analysis,PBS&J will prepare a project-specific emissions inventory,to be compared against these targets.PBS&J will use the URBEMIS 2007 model to estimate mobile,direct,and construction emissions,and the California Climate Action Registry General Reporting Protocol,in concert with studies developed by the California Energy Commission,US EPA and the California Integrated Waste Management Board,to estimate electricity,water,and solid waste emissions. Should it be determined that mitigation will be required to reduce the impact of the proposed project;mitigation will be customized for the proposed project with the City's guidance. • Cumulative Impacts. The mandatory findings of significance discussion required for an Initial Study includes a discussion of potential cumulatively considerable impacts of a project,when viewed in conjunction with past,present,and foreseeable projects. Based on the approach determined in Task 1,PBS&J will assess cumulative impacts and the proposed project contribution,as appropriate. A cumulative analysis will be provided for only those resources on which the proposed project would have less-than-significant or greater impact,because the proposed project would not contribute to a cumulative impact on a resource to which the project itself would have no impact Task 5: Draft Initial Study. Based on staff's review of the Initial Study,PBS&J will revise the document. Provided that project impacts can be reduced to less than significant,PBS&J will request a budget augment (see Attachment D) for the preparation of a Mitigated Negative Declaration for City review and publication. The budget augment(Addendum 1—Mitigated Negative Declaration)will cover the costs to complete the Public Review and Final Mitigated Negative Declaration(s) (see Tasks 7 and 8,below),including extending the project management budget(see Task 9,below). The Mitigated Negative Declaration will present a summary of the proposed project and a listing of recommended mitigation measures, as required by the CEQA Guide&ner. Following staff's review of the draft Mitigated Negative Declaration,PBS&J will finalize it and submit a pdf version. PBS&J will also attach an electronic Notice of Intent to Adopt a Mitigated Negative Declaration. This proposal assumes that the City will be responsible for all printing;mailing all hard or electronic copies for public review;preparing/posting the appropriate Notice with the County Clerk's office;and preparing and sending the document and notices to the State Clearinghouse(if needed). Task 6:Project Management. This task includes contractual and other administrative coordination with the City,subconsultants,and PBS&J staff. This budget assumes about 2 hours per week of Project Manager time through the first 16.5 weeks of an estimated 22-week schedule if an MND is prepared (see below) and about 9 hours of Project Director time. The Project Management budget for the last 5.5 weeks of the 22- 461 Maureen Brooks Burlingame Safeway Mixed-Use Development Project Page 6 of 7 week schedule (see below) if an MND is prepared is included under Task 9, below. Any extension in schedule will require additional costs for this task. Task 7: Public Review and Final Mitigated Negative Declaration. The IS/MND will be distributed by the City to responsible agencies and interested members of the public. Assuming that the IS/MND will need to go the state Clearinghouse, minimum 30-dap public review and comment period will be provided to afford the public agencies and the community an opportunity to comment on the IS/MND. City staff will compile written comments and forward them to PBS&J for a response. This scope and budget assumes that a maximum of 20 discrete, substantive comments will be received during the public review period. Public hearings to adopt the Mitigated Negative Declaration will be held before the City Planning Commission and City Council. PBS&J will attend up to two public hearings on the IS/MND and present the conclusions of the document and responses to comments, if requested by City staff. Task 8: Mitigation Monitoring and Reporting Program. As required by CEQA Guidelines Section 15097, project approval requires the adoption of a Mitigation Monitoring and Reporting Program (MMRP). In accordance with these requirements, PBS&J will identify for each mitigation measure, the entity responsible for implementing the measure, the public agency/department responsible for verifying that the measure has been implemented, the time frame or schedule for implementation of the measure, and, if appropriate, monitoring actions required to determine whether the measure has been implemented and the success of the mitigation at reducing the impact. The draft MMRP will be presented in tabular form that will allow the City to conveniently check or sign off when a measure has been implemented. Following City staff's review, PBS&J will finalize the program for approval by the City. The draft and final MMRP will be submitted by PBS&J to the City in electronic form. Task 9: Project Management. This task includes contractual and other administrative coordination with the City, subconsultants, and PBS&J staff. This budget assumes about 2 hours per week of Project Manager time through the last 5.5 weeks of an estimated 22-week schedule if an MND is prepared (see below) and about 3 hours of Project Director time. The Project Management budget for the first 16.5 weeks of the 22- week schedule (see below) for the preparation of the Draft Initial Study is included under Task 6, above. Any extension in schedule beyond the 22 weeks will require additional costs for this task. Schedule Assuming receipt of all requested data from the project sponsor within 1 week of our request, the total timeline is estimated at 15 weeks to the Draft IS, and, if appropriate, 22 weeks or 5 'A months to the Final IS/MND. If unforeseen issues arise, then PBS&T reserves the right to extend the schedule. Conversely, the schedule may be shortened if it will take less time to prepare the administrative draft traffic study or the final traffic study, or if there will be no need for written responses to public comments on the Draft IS/MND (provided that an MND is prepared). Tack/Milestone Completion Date Kick off/ Data Collection Week 1 Project Description/Scoping Week 2 Administrative Draft Traffic Study Week 7 City and PBS&J review of Traffic Study Week 8 Final Traffic Study Week 11 Admin Draft Initial Study Checklist Week 12 Staff Review (1 week) Week 14 Draft IS/Request for Addenduml and MND Week 15 r Maureen Brooks Burlingame Safeway Mixed-Use Development Project Page 7of7 Preparation of Public Review Draft IS/MND Week 16 Public Review Period Week 20 Final IS/MND and MMRP Week 22 Cost Estimate Preliminary cost estimates are presented by task in Attachment B. As indicated in the attached sheet,total cost projected for the project through Task 6 is$99,293. The cost is based partially on PBS&J's current hourly rates in Attachment C. If an MND is to be prepared,costs to complete are presented in Attachment D. As indicated in Attachment D,costs to complete the MND would be$9,810.This cost reflects completion of Tasks 7 through 9. If the City requests that PBS&J prepare the MND,PBS&J will request an addendum to cover the costs reflected in Attachment D. Our preliminary review of the project materials indicated no trigger for an EIR;therefore,an EIR scope is not estimated at this time. However,a separate EIR cost will be provided to the City upon any indication that one would be warranted for the project Additional budget will be required should the City ask PBS&J's team to complete the following optional tasks: Optional Task#1 SQUARE ONE PRODUCTIONS could complete a third visual simulation from El Camino Real,at Howard Avenue,looking up Howard Avenue toward Primrose for$3,335. Optional Task#2 SQUARE ONE PRODUCTIONS could complete a fourth visual simulation from Howard Avenue,at Primrose,looking up Primrose toward Burlingame Avenue for$3,623. Optional Task#3 PBS&J will print and deliver to the City 5 copies of Administrative Draft IS,25 copies of Draft IS/MND, and 5 copies of the Responses to Comments on the Draft IS/MND. The cost is$2,415. Optional Task#4 The PBS&J project manager will attend additional meetings at a cost of$785 per meeting,broken into$720 in labor costs and$65 in expenses. If you have any questions on our proposal,please call meat(415)362-1500. Thank you very much. Sincerely, Rachel A.Schuett Associate Project Manager Attachment B Burlingame Safeway Mixed-Use Development Project Initial Stud PBS$J Preliminary Cost Estimate and Ke Assum ions ' T ' rA A Qam v3 v � a a rnm E a0 _ Task 1 Proect Initiation 4 12 4 20 $ 2,360 E 2,380 Task 2 P 'ect Description&Setting 2 12 _ 2 4 20 $ 2 260 E 2,280 Task 3 Sco in 6 ___ 8 $ 720 $ 720 Task 4 Environmental Checklist $ 33,240 Aeathefka 4 18 20 $ 1,840 Air Quality2 12 4 -- 18 $ 1 820 ......... - Climate Change _ _ 2 16 - 4 _ - 22 $ 2,160 Bio ical Resources i _____ 2 6 _ _ 10 E 920 _ Cultural Resources 2 8 10 E 920 Geologyand Soils 2 8 4 --- -- 14 E 1,480 Hazardous Materials 4 8 12 $ 1,160 Hydrology and Water Quali 4 8 _ 4 18 $ 1,720 Land Use __ 4 16 _ 20 $ 1,840 Po ule0on and Hous) 2 4 6 $ _580 Public Services, includingRecreation 2 - 12 --- 14 ransNoise 2 18 4 22 E 2,180 Transportation __ 12 20 32 $ 4,540 Utilities _ _ _ 4 12 __ ____ 16 $ 1,600 Mandatory Findings — _ 2 8 _ _10 $� 920 Production 8 18 20 --28 _ 12 i 14 ; 'li,420 Task 5 Draft Initial S 81, 20 32 4 6 12 8 90 $ 9,580 $ 9,580 Task 8 Project Management 9 33 42 $ 5,310 $ 5,310 Total Hours 31 116 208 24 26 42 24 471 HourlyRate $ 150 $ 120 $ 85 $ 155 $ 140 $ 90 $ 90 Total P858J Labor $ 4,650 $ 13,920 $ 17,680 1 $3,720 $ 3,640 $ 3,780 $ 2,160 $ 53,510 63,510; Subs s E Square One Productions020: Kknl -Hom E 29;230f k4inses Travel Miscellaneous PBSBJ Administration Fee(15%) (16%one enses $ 5,972 Total Budget for Draft Inst it Study $ 99,293 Optional as — Optional as quarenePro3u foniY--'- u�3Tmu at on-s33 iewpo nt — ,33 Optional a quare one Pffiffusualimu a ons rewpo n Optional a --"" n copes of Admin Draft IS; Z copies 6f Draft Optional as 4 __ a additional meeting with PBS&J Projectanger Assum ons _ - 1. The PBS✓iJ Pro Mana er will attend one kick oft meetin one scopingmeetin—; and two public learin—gs. __ --- 2. The Cultural Resources section would be based an the Carey 8,Come Re ort for the Burlingame Dormtrnm Specific Plan and would not uire a site visit. 3. One site visit for two staff. �-- I � — 4. Cost of each hard copy of the Draft Initlal Stu q approximately$60 plus PBSWs 15%admisnitrative fee. -- 5. The costs for Optional Tasks 1 and 2 Include the 15% PBSBJ administration fee. — — --" " --- - -- 6. No printingor Public distribution would be done f PBSBJ. I EXHIBIT 4 AMENDMENT NO.1 TO AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF BURLINGAME AND PBS&J FOR ENVIRONMENTAL REVIEW SERVICES RELATED TO THE SAFEWAY DEVELOPMENT PROJECT THIS AMENDMENT NO.1,made and entered into this 21st day of July,2009,by and between the City of Burlingame,State of California,herein called the"City',and PBS&J, engaged in providing environmental review services related to the Safeway Development Project,herein called the"Consultant',amends the Agreement between the parties dated June 19,2009,hereinafter called the"Agreement'. RECITALS WHEREAS,the City has determined that additional work is required to complete the environmental review of the Safeway Development Project and has requested that the Consultant perform additional services beyond the scope of the Agreement;and WHEREAS,the Consultant has prepared a request for additional fees to cover the cost of these additional services as outlined in the attached Addendum No.1 for the Burlingame Safeway Mixed-Use Development Project Initial Study, NOW,THEREFORE,IT IS AGREED AS FOLLOWS: 1. The Consultant shall provide the additional services requested by the City as outlined in the attached Addendum#1 to the Proposal for CEQA Services dated June 16,2009. 2. The additional cost shall not exceed$9810.00,to be invoiced as the work occurs, for a total compensation not to exceed$109,103.00. 3. Except as expressly amended in this Amendment No. 1,all other terms and conditions contained in the Agreement shall remain in full force and effect. IN WITNESS WHEREOF,the parties have executed this Amendment No.1 on the day and year first above written. CITY OF BURLINGAME CONSULTANT By By City Manager Attest: Approved as to form: City Clerk City Attorney a Attachment D Burlingame Safeway Mixed Use Development Project Initial Stud Addendum 1 - Mitigated Negative Declaration I - PBSW Prelimina Cost Estimate and Ke Assumptions — °� H N a N Q acc s 3 a a. & CO) a o. �` a ch �°�j m $ C) _ Task 7 Public Review and Final MND 8 28 8 4 4 6 56 $ 6,790 $ 6,790 Task 8 Mitigation Monitoring and Reporting Program 1 2 8 2 13 $ 1,250 $ 1,250 Task 9 Pro ect Management 3 11 14 $ 1,770 $ 1,770 Total Hours 12 30 14 4 4 8 0 72 Hourly Rate $ 150 $ 120 $ 85 $ 155 $ 140 $ 90 $ 90 Total PBS&J Labor $ 1,800 $ 3,600 $ 1,190 $ 620 $ 560 $ 720 $ - $ 9,810 $- 9,810 - - 8 Travel $ Mfsoellianeous_-- ---- $ I PBS&J Admh>>stration Fee(15%) — — 15% one nses $ - Total Budget for Public Review and Final IS/MND $ 9r81 0 tionalTas --- - — — ..... optional Task (square one Produ ionsVisual imu a ions ira ViewpointI Optional Task 2 (Square One Productions) — \Asual Simulations 4th Viewpoint1 2 p ona as __ nt copies o AdmIn DraftcopTea o ra optional as a additional meeting %vith PBS&J Proje Manager Assumptions 1. The Public Review period would yield no more than 20 discrete substantive comments that require responses. 2. Cost of each hard copy of the Draft IS/MND is Mproximatety$60 plus PBS&J's 15% admisnitrative fee. 3. The costs for Optional Tasks 1 and 2 Include the 15% PBS&J administration fee. 4. No printing or public distribution would be done by PBS&J. rn 5. This addendum does not include budget for any additional travel or expenses. Ij x 6. This addendum does not include bud et for any additional meetings or public hearings. 4� CITY ob STAFF REPORT BURUNGAME AGENDA' 9b ITEM# MTG. cod 90 AATED JUNES DATE July 20,2009 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMIT D BY: DATE: July 9,2009 APPVED B FROM: Jesus Nava, Finance Director 558-7222 SUBJECT: FY 2009-10 Community Groups Funding Requests RECOMMENDATION: That Council determine a final amount to grant these agencies. BACKGROUND: The Finance Department issued a Notice of Funding Availability on March 13, 2009. The deadline for submitting the one-page application with attachments was April 10, 2009. The City received funding applications from 13 agencies. The requests total $48,650. The FY09-10 Adopted Budget appropriates $27,000 for community group funding allocations. The City Council has historically funded community groups that provide services to San Mateo County and Burlingame residents. In FY08-09, the Council approved $53,100 in funding for 14 community agencies. One agency submitted its request after the application deadline: CORA-Community Overcoming Relationship Abuse. Three agencies did not submit an application: Legal Aid of San Mateo County; YMCA Youth Service Bureau; and Safe Harbor Winter Shelter. Copies of the funding requests were provided to the Council on Wednesday, May 27, 2009. Council members were provided with a tabulation worksheet to make individual funding recommendations. The results will be made available at the City Council meeting. Attachment A. lists the funding awards for the last four fiscal years. In addition, it summarizes the agency requests for FY09-10. I C Attaci,,.,ent B. CITY OF BURLINGAME COMMUNITY GROUP FUNDING - FY 2009 - 2010 COUNCIL APPROVED FINAL AWARD Community Group FY 08-09 FY 09-10 Mayor Vice-Mayor Cm. Nagel Cm. Cm. Deal Average Final Award Request Keighran Baylock O'Mahoney Award CALL Primrose Center $ 6,550 $ 6,550 $ 4,500 $ 5,800 $ 4,060 $ 5,000 $ 3,600 S 4,592 Center for Independence of Disabled $ - $ 1,500 $ - $ - $ 870 $ 500 $ 800 S 434 Community Gatepath $ 4,400 S 4,500 $ 3,000 $ 3,000 $ 2,730 $ 1,000 $ 2,500 $ 2,446 Human Investment Project $ 2,610 S 5,000 $ 3,000 $ 2,600 $ 1,620 $ 500 $ 2,750 S 2,094 Mission Hospice $ 2,000 S 1,500 $ 900 $ 1,000 $ 1,240 $ 1,000 $ 800 S 988 PARCA $ 2,020 S 3,000 $ 2,100 $ 1,000 $ 1,250 $ 1,000 $ 1,650 S 1,400 Samaritan House $ 8,100 $ 8,000 $ 4,500 $ 6,800 $ 5,030 $ 8,000 $ 4,400 S 5,746 Legal Aid Society of San Mateo County $ 2,380 $ - $ - $ - $ - $ - $ - S - YFA Crisis Intervention Center $ 2,200 $ 2,000 $ 1,250 $ 900 $ 1,370 $ 500 $ 1,100 $ 1,024 Shelter Network $ 5,000 S 5,000 $ 3,500 $ 2,500 $ 3,100 $ 5,000 $ 2,750 S 3,370 Community Overcoming Relationship Abuse $ 3,920 $ 5,000 $ - $ 2,030 $ 2,430 $ 1,500 $ 2,750 $ 2,178 Sustainable San Mateo County $ 1,360 $ 3,000 $ 1,300 $ 680 $ 840 $ 500 $ 1,650 $ 994 YMCA Youth Service Bureau(FOCYS) $ $ _ $ _ $ - $ - $ - $ _ $ _ Safe Harbor(Winter Shelter) $ 7,620 $ - $ - $ - $ - $ - $ - $ - Burlingame Historical Society $ 3,560 $ 1,600 $ 1,000 $ - $ 1,600 $ 500 $ 900 S 1,000 Ombudsman Program of San Mateo $ 1,380 $ 2,000 $ 1,000 $ 690 $ 860 $ 1,000 $ 1,100 S 930 Totals: S 53,100 $ 48,650 $ 26,050 $ 27,000 $ 27,000 $ 26,000 $ 26,750 $ 27,196 FY 2009-2010 Budget Appropriation: $ 27,000 Note: CORA& BHS averaged by 4 due to abstention of Council members serving on Boards Remaining Amount: I $ (196) 2010 Request Table.xlsFinal Tabulations (2) 7/20/20098:46 PM Agenda Item # 9c Meeting BUR,L IN1 ME STAFF REPORT Date: July 20, 2009 SUBMITTED BY °--� APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: July 1 , 2009 FROM : PUBLIC WORKS SUBJECT: RESOLUTION AWARDING A CONSTRUCTION CONTRACT TO GALLAGHER & BURK, INC. FOR THE 2009 FEDERAL ARRA GRANT STREET RESURFACING PROJECT NO. 82360 RECOMMENDATION : It is recommended that Council approve the attached resolution awarding a construction contract to Gallagher & Burk, Inc. for the 2009 Federal ARRA Grant funded street resurfacing project in the amount of $660, 731 . BACKGROUND: Through the American Rediscovery and Redevelopment Act (ARRA) process, the City was awarded $551 ,000 in Federal transportation funds for the street resurfacing project. The project consists of performing roadway base-failure repair, asphalt grinding and asphalt overlay on Trousdale Drive between Toledo Avenue and Marco Polo Way as well as Airport Blvd . between Anza Blvd . and Sanchez lagoon . (see attached map) . The project construction is tentatively scheduled to begin by August and anticipated to be completed before the beginning of winter season . DISCUSSION : The project bids were opened on June 23, 2009 and ten bids were received ranging from $660, 731 to $756,034. Gallagher & Burk, Inc. is the lowest responsible bidder with its bid amount of $660, 731 being 16% below the engineer's estimate of $788, 765. Gallagher & Burk, Inc. has met all the requirements for this project and has a past history of satisfactory work with similar nature for other agencies within the Bay Area. BUDGET IMPACT: Following are the estimated project expenditures: Construction $660,731 Contingencies $ 95,000 Contract Administration 60,269 Total : $8169000 a The project is funded by Gas Tax and Federal ARRA Grant funds. There are adequate funds available in the project budget to cover the costs. EXHIBITS : Resolution , Bid Summary, Project map Donald T. Chang , P. E. Senior Civil Engineer C: City Clerk, Finance RESOLUTION NO. - AWARDING CONTRACT FOR CONSTRUCTION CONTRACT FOR 2009 FEDERAL ARRA GRANT STREET RESURFACING PROJECT TO GALLAGHER&BURK, INC. CITY PROJECT NO. 82360 WHEREAS,the City Council has authorized an invitation for proposals for the-CITY PROJECT 82360 -CONTRACT FOR 2009 FEDERAL ARRA GRANT STREET RESURFACING PROJECT WHEREAS, on JUNE 23, 2009, all proposals were received and opened before the City Clerk and representatives of the Public Works Department; and WHEREAS, GALLAGHER&BURK,INC., submitted the lowest responsible bid for the job in the amount of$660,731. NOW, THEREFORE, be it RESOLVED, and it is hereby ORDERED, that the Plans and Specifications, including all addenda,are approved and adopted; and BE IT FURTHER RESOLVED that the bid of GALLAGHER& BURK, INC., for said project in the amount of$660,731.00, and the same hereby is accepted; and BE IT FURTHER RESOLVED THERETO that a contract be entered into between the successful bidder hereinabove referred to and the City of Burlingame for the performance of said work, and that the City Manager be, and he hereby is authorized for and on behalf of the City of Burlingame to execute said contract and to approve the faithful performance bond and the labor materials bond required to be furnished by the contractor. Mayor 1, Mary Ellen Kearney, City Clerk of the City of Burlingame, do hereby certify that the foregoing Resolution was introduced at a regular meeting of the City Council held on the 20th day of July, 2009, and was adopted thereafter by the following vote: AYES: COUNCILMEMBERS: NOES: COUNCILMEMBERS: ABSENT: COUNCILMEMBERS: City Clerk SAA Public Works Directory\PROJECTS\82360-2009 Federal ARRA Grant Street Resurfacing\ResolutnAward Gallagher Burk.doc CITY OF BURLINGAME BID SUMMARY 2009 STREET RESURFACING PROGRAM City Project No.82020 Engineer's Estimate Gallagher&Burk,Inc. O'Grady Paving,Inc. MCK Services Inc. C.F.Archibald Paving,Inc. Burlingame,CA Oakland,CA Mountain View,CA Concord,CA Redwood City,CA ITEM DESCRIPTION OF ITEM ESTIMATED UNIT UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST QUANTITY SCHEDULE: FEDERAL GRANT STREET RESURFACING 1 A.C.Di out Re air K15TON $ 125.00 $ 18 750.00 $ 50.00 $ 7,500.00 $ 130.00 $ 19 500.00 $ 164.19 $ 24,628.50 $ 130.00 $ 19,5W.00 2 A re ate Base TON $ 40.00 $ 400.00 $ 50.00 $ 500.00 $ 100.00 $ 1 000.00 $ 400.00 $ 4000.00 $ 1.00 $ 10.00 3 A.C.Overla TON $ 90.00 $ 541800.00 $ 87.00 $ 523740.00 $ 87.00 $ 523 740.00 $ 90.25 $ 543305.00 $ 88.25 $ 531 265.00 4 Cold Plane C.Y. $ 60.00 $ 178380.00 $ 30.00 $ 89190.00 $ 31.00 $ 92163.00 $ 23.12 $ 68735.76 $ 32.00 $ 95 136.00 5 Adiust Manholes EACH $ 450.00 $ 3600.00 $ 600.00 $ a800.00 $ 600.00 $ a800.00 $ 545.DO $ a360.00 $ 250.00 $ 2 000.00 6 Ad'ust Valves Lam holes Etc EACH $ 275.00 $ 3 300.00 $ 600.00 $ 7,200.00 $ 300.00 $ 3 600.00 $ 385.00 $ 4620.00 $ 250.00 $ 3 000.00 7 Traffic Sf nal Loos EACH $ 800.00 $ 9600.00 $ 500.00 $ 6 000.00 $ 350.00 $ 4200.00 $ 400.00 $ 4800.00 $ 400.00 $ 4600.00 8 T e"A"&"AYPavement Markers EACH $ 4.50 $ 13 878.00 $ 3.00 $ 9,252.00 $ 3.10 $ 9,560.40 $ 3.00 $ 9,252.00 $ 2.25 $ 6,939.00 9 Type"D"&Blue Pavement Markers 633 EACH $ 7.50 $ 4,747.50 $ 6.00 $ 3,798.00 $ 5.30 $ 3,354.90 $ 3.50 $ 2,215.50 $ 4.80 $ 3,038.40 10 4"Solid Line-Thermoplastic 100 L.F. $ 3.00 $ 300.00 $ 1.00 $ 100.00 $ 2.00 $ 200.00 $ 0.70 $ 70.00 $.. 5.00 $ 500.00 11 6"Solid Line--Thermoplastic 100 L.F. $ 3.00 $ 300.00 $ 2.00 $ 200.00 $ 2.00 $ 200.00 $ 1.00 $ 100.00 $ 5.00 $ 500.00 12 8"Solid Line-Thermoplastic 747 L.F. $ 3.00 $ 2,241.00 $ 2.00 $ 1,494.00 $ 2.20 $ 1.643.40 $ 1.25 $ 933.75 $ 1.25 $ 933.75 13 12"Solid Line-Thermoplastic 929 L.F. $ 3.00 1 $ 2,787.00 $ 3.00 $ 2,787.00 $ 2.60 $ 2,415.40 $ 2.40 $ 2,229.60 $ 2.70 $ 2,508.30 14 Parking Tees 2 EACH $ 50.00 $ 100.00 $ 15.00 $ 30.00 $ 20.00 $ 40.00 $ 10.00 $ 20.00 $ 25.00 $ 50.00 15 Legends&Arrows-Thermoplastic 1,175 S.F. $ 5.50 $ 8,112.50 $ 2.40 $ 3.540.00 $ 2.75 $ 4,056.25 $ 3.25 $ 4,793.75 $ 3.25 $ 4,793.75 16 HandicapLegends 2 EACH $ 200.00 $ 400.00 $ 300.00 $ 600.00 $ 300.00 $ 600.00 $ 225.00 $ 450.00 $ 250.00 $ 500.00 Subtotal: $ 788,696.00 $ 660,731.00 $ 671,073.35 $ 674,513.86 S 675,474.20 6/24/2009 CITY OF BURLINGAME BID SUMMARY 2009 STREET RESURFACING PROGRAM City Project No.82020 Interstate Grading&Paving Inc. G Bortolotto&Co.,Inc. Granite Rock Company DBA Pavex Granite Construction Company Ghilotti Bros.,Inc. North Bay Construction,Inc. Construction Division South San Francisco,CA San Carlos,CA San Jose,CA Watsonville,CA San Rafael,CA Petaluma,CA ITEM DESCRIPTION OF ITEM ESTIMATED UNIT UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST UNIT PRICE TOTAL COST QUANTITY SCHEDULE: FEDERAL GRANT STREET RESURFACING 1 A.C.Di out Repair 150 TON $ 220.00 $ 33,000.00 $ 117.00 $ 17,550.00r$ 200.00 $ 48 750.00 $ 183.50 $ 27 525.00 $ 230.00 $ 34 500.00 $ 152.00 $ 22,80000 2 Aggregate Base 10 TON $ 80.00 $ 800.00 $ 39.00 $ 390.00 $ 2 000.00 $ 100.00 $ 1,000.00 $ 150.00 $ 1500.00 $ 16000 $ 1,600.00 3 A.C.Overla 6,020 TON $ 85.80 $ 516,51600 $ 92.09 $ 554381.80 $ 517720.00 $ 94.50 $ 568,890.00 $ 93.00 $ 55986000 $ 100.50 $ 605,010.00 4 Cold Plane 2,973 C.Y. $ 37.00 $ 110,001.00 $ 31.79 $ 94,511.67 $ 110001.00 $ 40.00 $ 118,92000 $ 42.00 $ 124866.00 $ 30.75 $ 91,419.75 5 Ad ust Manholes 8 EACH $ 300.00 $ 2400.00 $ 301.00 $ 2,408.00 $ 3,680.00 $ 450.00 $ 3,600.00 $ 45000 $ 3600.00 $ 700.00 $ 5600.00 6 Adjust Valves Lam holes Etc 12 EACH $ 150.00 $ 1,800.00 $ 180.00 $ 2,16000 . $ 3,960.00 $ 320.00 $ 3,840.00 $ 450.00 $ 5,400.00 $ 470.00 $ 5,640.00 7 Traffic Signal LOO 5 12 EACH $ 450.00 $ 5,400.00 $ 465.00 $ 5,580.00 $ 435.00 $ 5,220.00 $ 350.00 $ 4,200,00 $ 400.00 $ 4,800.00 $ 325.00 $ 3,90000 8 Type"A"&"AY" Pavement Markers 3,084 EACH $ 2.25 $ 6,939.00 $ 3.21 $ 9,899.64 $ 3.00 $ 9,252.00 $ 2.50 $ 7,710.00 $ 2.65 $ 8,172.60 $ 3.00 $ 9,252.00 9 T e"D"&Blue Pavement Markers 633 EACH $ 5.00 $ 3,165.00 $ 3.73 $ 2,361.09 $ 5.00 $ 3,165.00 $ 5.00 $ 3,165.00 $ 5.00 $ 3,165.00 $ 350 $ 2,215.50 10 4"Solid Line--Thermoplastic 100 L.F. $ 5.00 $ 500.oO $ 1.00 $ 100.00 $ 1.00 $ 100.00 $ 1.00 $ 100.00 $ 1.00 $ 100.00 $ 0.70 $ 70.00 11 6"Solid Line--Thermoplastic 100 L.F. $ 5.00 $ 500.00 $ 1.00 $ 100.00 $ 1.50 $ 150.00 $ 1.50 $ 150.00 $ 1.50 $ 150.00 $ 1.00 $ 100.00 12 8"Solid Line--Thermoplastic 747 L.F. $ 1.25 $ 933.75 $ 1.31 $ 978.57 $ 2.00 $ 1,494.00 $ 2.00 $ 1,49400 $ 2.00 $ 1,494.00 $ 1.25 1 $ 933.75 [14 12"Solid Line--Thermoplastic 929 L.F. $ 2.65 $ 2,461.85 $ 2.53 $ 2,350.37 $ 3.00 $ 2,787.00 $ 2.50 $ 2,322.50 $ 2.50 $ 2,322.50 $ 2.40 $ 2,229,60 Parkin Tees 2 EACH $ 25.00 $ 50.00 $ 10.00 $ 20.00 $ 14.50 $ 29.00 $ 15.00 $ 30.00 $ 14.50 $ 29.00 $ 10.00 $ 20.00 Le ends&Arrows-ThermO lastic 1,475 S.F. $ 400 $ 5900.00 $ 3.43 $ 505925 $ 3.00 $ 4425.00 $ 2.50 $ 3,687.50 $ 2.50 $ 3,687.50 $ 3.25 $ 479375 Handicap Legends 2 EACH $ 250.00 $ 500.00 $ 239.00 $ 478.00 $ 250.00 $ 500.00 $ 250.00 $ 500.00 $ 250.00 $ 500.00 $ 225.00 $ 450.00 Subtotal: $ 690,866.60 $ 698,328.39 $ 713,233.00 $ 747,134.00 $ 754,146.60 $ 756,034.35 6/24/2009 CITY OF BURLINGAME O ` SAN FRANCISCO BAY ..yAIRP i --------------- -- - - - \, � _-_ �_�' � .rte � . \, ./ �. � /, \.f % \ r . \ �� i � ` � , � �. • \ \ I TOWN OF HILLSBO 2009 FEDERAL ARRA GRANT STREET RESURFACING PROGRAM PROGRAM STREETS ® CONSTRUCTION STAGING AREA Agenda 9d Item Meeting BURLINGAME STAFF REPORT Date: July 20, 2009 . o SUBMITTED APPROVED BY TO: HONORABLE MAYOR AND CITY COUNCIL DATE: JULY 1, 2009 FROM: PUBLIC WORKS SUBJECT: APPROVAL OF ATTENDANCE AT OUT OF STATE CONFERENCE RECOMMENDATION: It is recommended that Council approve the attendance of staff at the George Butler Associates (GBA) Master Series User Development Conference in Kansas City, Missouri from September 27 to 30, 2009. BACKGROUND: The Public Works Department utilizes the George Butler Associates (GBA) Computerized Asset Management software for all day to day maintenance operations, scheduling, tracking and asset management. Since 2002, the City has implemented nine (9) asset management modules for sewer and water systems; equipment and fleet maintenance as well as street lighting systems. The City will be implementing storm drain and right of way modules in the coming fiscal year. The GBA Asset Management System has provided numerous benefits such as pro-active planning of repairs and preventive maintenance; pre-scheduled work orders; tracking and maintaining data; utility reports; and annual statistics which have been critical in meeting the state regulations as well as with Baykeeper litigation. Staff would receive training on the latest software version, gain knowledge with regards to preparing reports required by the Regional Water Quality Control Board per the new Municipal Regional Permit as well as share case studies with other cities managing public works assets. EXHIBITS: Letter from President of GBA requesting City of Burlingame present a case study and the Conference Flyer. BUDGET IMPACT: The three day cost for the training is $1,300 including registration fees and transportation. The training is budgeted in the 2009-10 Sewer and Water Divisions operations budgets. SAA Public Works Directory\Staff Reports\Out-of-State Training_Gottsche.doc gbaMS «Kk M.esicrServs, Inc June 18, 2009 r -,i $S 662 12 Mr. Gordon Gottsche,Management Analyst P MA1,11 City of Burlingame 1361 N. Carolan Ave r 913At 1121 Hillsborough,CA 94010 SUBJECT: GBA Master Series 2009 Annual Conference& Training Dear Mr. Gottsche: We really appreciated you speaking at our 2007 Annual Conference & Training (ACT) as well as during our 2006 and 2003 conferences. I heard from several attendees that they really got a lot out of your talk regarding Sewer Overflows. These events are truly special as you not only get to be trained by gbaMS staff, but so much training also occurs from users talking about their experiences to other users. Thanks for helping make ACT special! We would like to extend an invitation for you to once again attend this year's conference as a speaker. This year the gbaMS ACT takes place September 27 - 30, 2009 in Kansas City, Missouri. We have some excellent tracks planned and we would love for you to take part in our agenda. Please let us know as soon as possible if you will be able to attend and speak. You can find more information about our conference at http://www.,vbams.com/act.htm . Sincerely, GBA MASTER SERIES,INC. Donald E. Pinkston,Jr. President Software Services Sol ut ions gbaMS Annual Conference&Training Page 1 of 1 � � 4 e ' , ,y september 27-30 kansas city, mo ABOUT ACT SCHEDULE OF TRAINING& TRAVEL REGISTRATION PARTICIPATION FOR MORE EVENTS EDUCATION INFORMATION INFORMATION... about' .6"LiT The GBA Master Series Annual Conference&Training (ACT) is a unique training ground where users from all over the country can • learn about enhancements we've made over the past year • get training on everything from basic concepts to advanced techniques • meet individually with gbaMS Implementation Specialists to get specific help where needed as part of our Doctor's Office • get training on Crystal Reports customization as it relates to our software In addition, users from across the country discuss and demonstrate how they are using the GBA Master Series software,the issues they've discovered and how they were resolved,and their goals for the applications in the future. *1L www.gbams.corn 800.492.2468 act�Z}gbams.corn littp://www.gbams.coin/act—about.htm 7/9/2009 gbaMS Annual Conference&Training Page 1 of 1 4 d : . ,. september 27-30 Kansas city, mcg ABOUT ACT SCHEDULE OF TRAINING& TRAVEL REGISTRATION PARTICIPATION FOR MORE EVENTS EDUCATION INFORMATION INFORMATION... roclule events The agenda this year will consist of 3 days of training and conference sessions. We'll officially begin each day at 8:00 a.m., and we'll be wrapping up our sessions at 5:00 p.m. each afternoon.Registration will be open at 7:00 a.m. each day and will coincide with a hot breakfast buffet. We'll be once again hosting an Orientation Reception on Sunday,September 27. First-time attendees won't want to miss this opportunity to chat with gbaMS staff and the Client Advisory Board about what to expect and where to be.Veteran attendees can use this opportunity to reconnect with friends and gear up for a fantastic week. We're offering apre-conference C.txstai_Rep.g..CtS.WQr.ksbop to a limited number of attendees.This is a hands-on training session presented by gbaMS staff and will take place on Sunday,September 27th. We're also planning a hands-on training session focused on the new ghR ...WyI ..oRpQ.n, . A, www.gbams.com 800.492.2468 actO8bams.com 1-ittp://www.gbams.com/act—schedule.1-itm 7/9/2009 gbaMS Annual Conference&Training Page 1 of 1 I � ' r i '" September 27-30 kansas city, ma ABOUT ACT SCHEDULE OF TRAINING& TRAVEL REGISTRATION PARTICIPATION FOR MORE EVENTS EDUCATION INFORMATION INFORMATION... The backbone of all of our annual user group meetings is the software training. Each provides an opportunity for you to learn more about the applications you already own or to explore an application you might want to own: We have dedicated a conference track to training,and all of these sessions are conducted by gbaMS employees. During these training sessions,you'll see real-life examples of the software in action. We'll walk you through typical scenarios, and we welcome suggestions from session attendees as well. The agenda will include a dedicated training session for each of the GBA Master Series applications and components.We will also offer several training session that pertaln to Crystal Reports and Its customization for gbaMS applications. wvaw.0bams.cam 800.492.2468 act@>bams.com http://www.gbams.com/act—tr&ining.htm 7/9/2009 gbaMS Annual Conference&Training Page 1 of 2 sI }1 ' „ n 1090 I I y September 27-30 kansas city, mo ABOUT ACT SCHEDULE OF TRAINING& TRAVEL REGISTRATION PARTICIPATION FOR MORE EVENTS - EDUCATION INFORMATION INFORMATION... dallyschedule Sunday,September 27 Registration:7:30 a.m.-9:00 a.m. Registration: 5:00 p.m.-9:00 p.m. 8:00-3:00 Crystal Reports Pre-Conference Workshop 8:00-3:00 gbaMS Web UI Administration Pre-Conference Workshop 6:00-8:00 p.m. Orientation Reception Monday,September 28 Registration:7:00 a.m.-5:00 p.m. 7:00-8:00 Breakfast 8:00-9:00 Opening Ceremony 9:00-12:00 Training and Conference Sessions 12:00-1:00 Lunch 1:00-5:00 Training and Conference Sessions 5:00-6:00 Reception Tuesday,September 29 Registration:7:00 a.m.-5:00 p.m. 7:00-8:00 Breakfast 8:00-12:00 Training and Conference Sessions 12:00-1:00 Lunch 1:00-5:00 Training and Conference Sessions 6:00-??? Networking Event(TBD) Wednesday,September 30 Registration: 7:00 a.m.-5:00 p.m. 7:00-8:00 Breakfast 8:00-12:00 Training and Conference Sessions 12:00-1:00 Lunch 1:00-4:00 Training and Conference Sessions 4:00-6:00 Closing Ceremony and Reception ]fl ` www.gbams.com 800.492.2468 actoEgbams.com http://www.gbanis.coin/act—dailyselied.htm 7/9/2009 gbaMS ACT 2009 Preliminary Agenda— Sunday ii=Ise �s3'�xisk�aai as s ,• Pre-Conference Crystal Pre-Conference IsjiF IIsi r�Isi�a Reports Workshop gbaMS Web Admin Workshop i IINI) F1�ilityl37, 7-7:50 8-8:30 Registration/Continental Registration/Continental Breakfast/Setup Breakfast/Setup 8:30-9:50 Beginning Crystal 1 6.75 Web Apps- End User Training 10-10:50 Beginning Crystal 2 6.75 Web Apps- Admin/Setup Training 11-11:50 Intermediate Crystal 1 12 Luna 1-1:50 Intermediate Crystal 2 Dashboard Setup 2-2:50 Advanced Crystal 1 Web Forms I 3-3:50 Advanced Crystal 2 Web Forms II 4-4:50 Crystal Questions&Answers Web Forms III 5:00-7:00 Preconference Reception i Page 1 6/1/2009 gbaMS ACT 2009 Preliminary Agenda Monday A ,rd3t4ii,A �3i i� ,3 ds h14V� �, �, ply General Training Specific Training GIS Training 3:u..,.il.,<, jig+,�; 7-7:50 Continental Hot Breakfast/Registration'. Opening Ceremony- Welcome,Conference 8-8:50 Statistics,Introduction to CAB,gbaMS staff,6.75 Web Demo 9-9:50 Basic gbaMS Functionality- Sewer Master Overview and GBA GIS Master Setup&Configuration What you need to know. Training 10-10:50 Accessing Data Yourself Water Master Overview and Customizing your Geodatabase Training Simple Crystal Report Fleet/Equipment/Facilities 11-11:50 Modifications for Non-Report Overview and Training GBA GIS Analyst Overview Writers Don wx Lunch ...... ...... ,:.: 1-1:50 . Web Apps-End User Training Storm Master Overview and GIS Integration for Training GBA Work Master 2-2:50 Web Apps-System Setup- Park&Tree Overview and GBA GIS Manager Overview Dashboard/Timesheets Training 3-3:50 Web Apps-System Setup- Transportation Overview and GBA GIS Data Loaders Web Forms Training 4-4:50 Work Flow Setup Training Pushing Data into gbaMS ArcGIS Server Training for the new web Mobile,Imports map/new version enhancements 5:00.700 : Opening Day Reception Page 2 6/1/2009 gbaMS ACT 2009 Preliminary Agenda Tuesday 70 70 I�i�i,# s�` «I I1111. h 7+;, 3 Hands-on/Small Group Discussions-By ,, a 7 Training Discussions/Solutions „i, Appointment Only 7-7.bp Continental Hot.Breakfast ' Client Discussion/ 8-6:50 Solution Session' TBD z Work Orders and Requests Training-2 hour Client,Discussion/ 9-9:50 Solution'Session TBD :1 Cifent:Discussion/`: 10-10:50 Solution Session TBD PM Training-2 hour .Client,Discussion/h 11-11:50 Solutlon.Session x 12 Lunch` gbaMS&Crystal-Key Client,Discussion/ 1-1:50Solution:Session Concepts and Joins TBD s t� Client.D'iscusswnJ: a , 2-2:50 Web Apps-End User Training Solutlon Session c TBD Web Apps-System Setup Client.'Discussion/;. 3-3:50 .Solution.Sesswn Dashboard/Timesheets TBD 4-4:50 Web Apps-System Setup- Web Forms 5:30 10:00 'Networking.Event Page 3 6/1/2009 gbaMS ACT 2008 Preliminary Agenda Wed ainel:,,l}vlti Kivu -a. Inifl rl�ll 1171 1 v. Hands-on/Sural!Group Discussions-By I { h ily rl#a Training Discussions/Solutions a,l ill 11 t Appointment Only 7.7 50 :.'Continental Hot Breakfast Mobile Work Master-Behind Client Discussion/ 8-8:50 the Scenes Sowtion Session TBD Client Discussion:!!:. 9-9:50 Parts Warehousing Training 'Solution session TBD :Client Discussion 1 10-10:50 Solution='Session : „ ':TBD PM Training-2 hour Client Discussion:/, 11-11:50 Solution Session TBD ` 12 Lunch` ClienYDlscussion. 1-1:50 Solution Session TBD 2-2:50 Work Orders and Requests Training-2 hour 3-3:50 4-4:50 Closing Session 5:00-7:00 Closing Reception Page 4 6/1/2009 gbaMS Aruival Conference&Training Page 1 of 1 INK + II r n septemlair 27-30 kansas city, mo ABOUTACT SCHEDULE OF TRAINING& TRAVEL REGISTRATION PARTICIPATION FOR MORE EVENTS EDUCATION INFORMATION INFORMATION... tultion & fees Advance Rates(good until August 15th) Advance Standard $650 per person Advance Priority User with $550 per person Support Package Advance Priority User $475 per person Group Rate Advance MBA Ally Firms $600 per person Advance One-Day Pass $250 per person Guest Registration $100 per person Standard Rates (good after August 15th) Advance Standard $700 per person Advance Priority User with $600 per person Support Package Advance Priority User $525 per person Group Rate Advance MBA Ally Firms $650 per person Advance One-Day Pass $300 per person Guest Registration $100 per person iAk. www.gbams.com 800.492.2468 actOgbams.com littp://www.gbams.com/act—rates.htm 7/9/2009 CITY AGENDA 9e X16 c� ITEM# B" .E STAFF REPORT MTG. 4� DATE:July 20,2009 TO: Honorable Mayor and City Council Members SUBMITTED BY: Jack Van Etten,Chief of Police DATE: July 8, 2009 APPROVED FROM: Jack Van Etten,Chief of Police BY: Jim Nantell,City Manager SUBJECT: Consent Calendar-Approval for selected police department personnel to attend a Redflex Traffic Systems Photo Enforcement Operation and Management Training class in Phoenix,Arizona RECOMMENDATION: Respectfully recommend that the City Council approve the request to allow two(2)police department traffic bureau employees to attend required system administration training for the purpose of operating and managing the new Redflex Red light Photo Enforcement System being installed in our community. DISCUSSION: The City Council has previously approved the installation of a Red light photo enforcement system operated by the Redflex Company. As part of the continued operation,management and oversight of the system,Redflex requires a 2 day training session at their headquarters located in Phoenix,Arizona later in the month of July,2009.The police department would send both Traffic Sergeant Don Shepley and Officer Charles Witt to this training. BUDGET IMPACT: There is no cost for the training which is included in the contract. However,the police department would be responsible for round trip air fare,food,and lodging for two(2)police department employees.The cost is estimated at approximately $1,500.00. This expense will be covered from existing funds in the current 09-10 police department training budget. ATTACHMENTS: Redflex Training Outline. Redflex Traffic Systems Training Outline opsn 2 day Schedule To: Client Agency From: Redflex Traffic Systems,Training Unit Subject: Training Schedule for July 2009 Location: Redflex Traffic Systems Headquarters, 23751 N.23rd Avenue,Suite 150, Phoenix,AZ 85085-1854 The cost of the course,excluding travel,meals and lodging is included in the contract Day One,July 21st ,2009 Day Two,July 22nd,2009 0900 Hours. Introduction 0900 Hours California Law Company Overview Specific details of California Law pertaining to Tour of facility camera enforcement Court decisions,variations Redflex Camera System in county application Operation details California Audit 1200 Hours LUNCH Details of the 2001 California State Auditor's 1300 Hours Introduction to report Technical Staff Presentation by Contract Review Tony Parrino in maintenance hangar Specific contract details Contractual timelines, payment info Review processing questions. 1700 hours ADJOURN Operations Center Tour and Orientation 10000 Hours WebOps&Back Office Processing Presentation by Operations on Back Room Processing Introduction to processing personnel Police Authorization Reports available 1130 Hours LUNCH 1300 Hours Court Testimony Court Book/Script 1400 Hours Open Discussion 1500 Hours ADJOURN god CITY o� STAFF REPORT BURLJNGAME AGENDA 9f C w . ITEM # MTG. AATED JUNE�,9D0 DATE July 20, 2009 TO: HONORABLE MAYOR AND CITY COUNCIL SUBMITTED BY Jesus Nava DATE: July 7, 2009 APPROVED FROM: Jesus Nava, Finance Director/Treasurer BY SUBJECT: Approval of a Franchise Agreement between the SB A and the City of San Carlos Related to the Shoreway Recycling and Disposal Center Recommendation Approval of a resolution ratifying an agreement between the SBWMA and the City of San Carlos to pay the City of San Carlos a five percent (5%) franchise fee on all gate revenue from the Shoreway Recycling and Disposal Center. Background The Shoreway Recycling and Disposal Center (SRDC) was initially constructed in 1982 by Browning Ferris Industries ("BFI") pursuant to a conditional use permit (CUP) issued by the City of San Carlos. The CUP was conditioned on BFI and the City entering into an agreement providing the City with a "franchise fee" in order to offset impacts from the SRDC location and its operation in San Carlos. San Carlos and BFI signed a contract in 1982 which entitled the City to five percent (5%) of the gate fee revenues received at the SRDC. The SBWMA purchased the SRDC in 2000. The 1982 contract between the City of San Carlos and BFI expired in 2004, but fees in the amount of 5% have continued to be paid to the city by the SBWMA. The SBWMA Joint Exercise of Powers Agreement, as amended and restated in December 2005 ("JPA Agreement"), contemplates that San Carlos will receive a franchise fee from the operation of the SRDC. The JPA Agreement does not specify the exact amount of the fee. SBWMA applied for a CUP from the City of San Carlos covering the improvements planned for the SRDC. In connection with the permit application and the associated CEQA documentation, SBWMA and the city worked together to create the new agreement, which was approved by the SBWMA Board on July 24, 2008. The SBWMA CUP application and related CEQA documentation was approved 3-0 by the City of San Carlos Planning Commission on July, 21, 2008. The new agreement will provide for the continued payment to the City of 5% of the gate fee revenues earned at the SRDC, the same amount the City has received since the facility opened in 1982. The new agreement makes clear that the fee does not apply to revenues received by SBWMA from the sale of recyclable materials. The term of the agreement will run concurrently with that of the new CUP that the SBWMA is seeking. 1 C:\Documents and Settings\asilva\Local Settings\Temporary Internet Files\OLKE\City Council Agenda Report.doc Analysis The recommended action continues a contractual arrangement that was put in place at the inception of the SRDC operations in 1982, with payment of a fee at the same amount (5%) of gate fee revenues as had previously been agreed upon by BFI/Allied Waste and the City. The Agreement has already been approved by the City of San Carlos and the SBWMA. The SBWMA is seeking concurrence on approval of the Agreement by two-thirds of the member agencies. Fiscal Impact The City of Burlingame's approval of the agreement between the SBWMA and the City will provide for the continued payment of fees in the amount of 5% of Gate Fee Revenue from the SRDC. The dollar amount of the fees will vary each year but has been approximately$1.2 million per year for the last several years. The SBWMA's annual budget contains a specific line item for these fees; the amount in the adopted FY09 budget is $1,273,433. Attachments Agreement between the City of San Carlos and the South Bayside Waste Management Authority Letter to Jim Nantell, Burlingame City Manager from Mark Weiss, San Carlos City Manager, dated July 2, 2009. 2 C:\Documents and Settings\asilva\Local Settings\Temporary Internet Files\OLKE\City Council Agenda Report.doc AGREEMENT This Agreement ("Agreement") is entered into as of the _ day of 2008, by and between the CITY OF SAN CARLOS, a municipal corporation ("City") and the SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY, a joint powers authority established under Government Code Section 6500 et seq. ("Authority"), in connection with the Shoreway Recycling and Disposal Center ("SRDC Facility"). RECITALS A. The members of the Authority are City, the cities of Atherton, Belmont, Burlingame, East Palo Alto, Foster City, Hillsborough, Menlo Park, San Mateo and Redwood City, San Mateo County and the West Bay Sanitary District. B. The SRDC Facility is a transfer station and materials recovery facility owned by the Authority and located within the City, adjacent to U.S. Highway 101. C. Municipal solid waste and recyclable materials collected within each of the local government agencies that are members of the Authority are delivered to the SRDC Facility for processing. Recyclable materials are recovered for sale or further processing at off-site facilities and residual wastes are delivered in large transfer trucks to the Ox Mountain Landfill. D. The SRDC Facility was initially constructed in 1982 by Browning Ferris Industries ("BFI") pursuant to a conditional use permit issued by the City to BFI. The Authority purchased the SRDC Facility in 2000. The Authority now desires to reconstruct, expand, and otherwise improve the SRDC Facility, and as further described in Section 6 of this Agreement, has applied to City for a new conditional use permit ("New CUP") for that purpose. E. The City and BFI entered into a "Franchise Agreement" in June 1982 which provided that BFI would pay the City five percent (5%) of the Gate Fee Revenues received by BFI for delivery of materials to the Shoreway Facility in order to, among 384/061162-0003 925393.05n07/01/08 other things, compensate the City for impacts related to the construction and operation of the SRDC Facility within the City. The Franchise Agreement expired in 2004. Notwithstanding, its expiration, the City has continued to receive five percent (5%) of Gate Fee Revenues received at the SRDC Facility. Moreover, the Authority's Joint Exercise of Powers Agreement, as Amended and Restated in December 2005, provides in relevant part; "Monthly, SBWMA shall distribute to the City of San Carlos from funds received from Contractor (i.e., the operator of the SRDC Facility), one twelfth (1/12th) of the annual franchise fee agreed to by SBWMA and the City of San Carlos for the operation of the Facilities." F. The purpose of this Agreement is to memorialize the agreement between the City and the Authority referred to in the Amended and Restated Joint Exercise of Powers Agreement described in Recital E, with respect to the franchise fee. THE PARTIES AGREE AS FOLLOWS: 1. FRANCHISE FEE A. Amount. The Authority shall pay to City an amount equal to five percent (5%) of the Gate Fee Revenue received by the Authority (or by the company which operates the SRDC Facility under contract to the Authority) for the delivery of materials to the SRDC Facility for processing and/or disposal. "Gate Fee Revenue" means funds attributable to the delivery of materials for deposit at the SRDC Facility for transfer and/or processing. Gate Fee Revenue specifically includes all gate fees paid by franchised haulers delivering materials collected within the members of the Authority, as well as gate fees paid by self-haul customers. "Gate Fee Revenue" does not, however, include any sums received by the Authority from the sale of Recyclable Materials or from the operator as liquidated damages or other payments related to inadequate performance by the operator. B. Timing of Payments. Payments will be made monthly, on or before the fifteenth (15th) of each month. If the due date falls on a weekend or holiday, payment shall be due on the first day thereafter on which the City's business office is open. The 384i061162-0003 925393.05 x07/01/08 -2 payment will be equal to five percent (5%) of the Gate Fee Revenue received by Authority during the calendar month immediately preceding the date payment is due. C. Future Changes to Operations/Franchise Fee Calculation. Should the means by which charges for delivery of materials to the SRDC Facility materially change such that the franchise fee contemplated in this Agreement is significantly reduced or increased,the parties agree to meet and negotiate with each other in good faith in an effort to modify the franchise fee set forth herein in a fair and equitable manner such that their intent as set forth in this Agreement is achieved. 2. TONNAGE REPORTS Authority will provide City quarterly with a report, prepared by the company operating the SRDC Facility, showing the total tons of materials delivered to the SRDC Facility. The report will be delivered to City concurrently with its delivery to Authority. 3. RECORDS Authority will maintain records of its financial affairs as required by California law and the Joint Exercise of Powers Agreement. City,as a member of Authority,is entitled to inspect such records at any time. These records will include accounts of all Gate Fee Revenue received for delivery of materials to the SRDC Facility. 4. INSPECTION The City may inspect the SRDC Facility during its normal hours of operation. 5. INDEMNITY/INSURANCE The Authority will require in its contract with any third party for operation of the SRDC Facility that such party (a) indemnify the City to the same extent that it indemnifies the Authority against liability arising out of the operation of the SRDC Facility, and (b) name the City as an additional insured on the policies of liability insurance which the Authority will require such operator to maintain. 384/061162-0003 925 393.05 a07/01/08 -3- 6. LAND USE APPROVAL As a local governmental entity, the Authority maintains that it is not subject to City zoning or building regulations with respect to the SRDC Facility and that it is not required to obtain a conditional use permit from City for the planned reconstruction and improvement of the SRDC Facility. City disagrees with this position. Rather than dispute the issue, as a matter of comity and in the spirit of mutual respect and cooperation, the Authority has applied for such a permit. This application is not intended as, and shall not be construed to be, a waiver of the Authority's claim of immunity from City land use jurisdiction. 7. SOLE OBLIGATION The Franchise Fee provided for in this Agreement is the sole financial obligation of Authority to City for the mitigation of impacts resulting from the location and operation of the SRDC Facility in City. 8. ASSIGNMENT Neither party may assign this Agreement, nor any rights arising under it, without the prior written consent of the other party. 9. BINDING ON SUCCESSORS This Agreement shall benefit, and be binding on, the successors in interest to either party, including specifically any successor in the Authority's interest in the SRDC Facility. If City wishes to record a memorandum of this Agreement to further ensure that it will be binding on any third party which purchases the SRDC Facility, the Authority will execute such a memorandum. 10. EFFECTIVE DATE This Agreement shall be effective at such time as it is duly executed by both City and the Authority. 384/061162-0003 925393.05 a07/01/08 _4 11. TERM This term of this Agreement shall begin as provided in Section 10, and shall remain in force and effect so long as the New CUP is in effect. 12. NOTICE All notices under this Agreement shall be in writing and shall be personally delivered or deposited in the United States mail first class postage prepaid, return receipt requested, addressed as follows: TO CITY: City of San Carlos Attention: City Manager 600 Elm Street San Carlos, CA 94070 TO AUTHORITY- South Bayside Waste Management Authority Attention: Executive Director 610 Elm Street, Suite 202 San Carlos, CA 94707 IN WITNESS WHEREOF, the parties hereto have executed this Agreement by their duly authorized officers. [Signatures on next page] 3841061162-0003 925393.05 a07/01/OS —5— CITY OF SAN CARLOSS By: ' �'�`j Dated: #_Of7� Brad Lewis, Mayor Attest: Christine Boland, City Clerk Approved as to Form: A. Patrick ecial Counsel SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY By: Dated: Larry Patterson, Chairman Approved as to Form: Ray E. McDevitt, Special Counsel 384/061162-0003 _ 925393.05 a07/01/08 _6 - RethinkWaste South Bayside Waste Management Authority STAFF REPORT To: SBWMA Board Members From: Kevin McCarthy, Executive Director Date: June 26, 2008 Board Meeting Subject: Approval of an Agreement with the City of San Carlos Related to the Shoreway Recycling and Disposal Center Recommendation It is recommended that the Board adopt the attached resolution approving an agreement with the City of San Carlos related to the Shoreway Recycling and Disposal Center (SRDC) and authorizing the Executive Director to execute that agreement on behalf of the SBWMA. Background The SRDC was initially constructed in 1982 by Browning Ferris Industries ("BFI") pursuant to a conditional use permit (CUP) issued by the City. The CUP was conditioned on BFI and the City entering into an agreement providing the City with a "franchise fee" in order to offset impacts from the SRDC's location and operation in the City. The City and BFI signed a contract in 1982 which entitled the City to five percent (5%)of the gate fee revenues received at the SRDC. The SBWMA purchased the SRDC in 2000. The 1982 contract between the City and BFI expired in 2004, but fees in the amount of 5% have continued to be paid to the City. The SBWMA's Joint Exercise of Powers Agreement, as amended and restated in December 2005 ("JPA Agreement"), contemplates that the City will receive a franchise fee from the operation of the SRDC. The JPA Agreement does not specify the exact amount of the fee. SBWMA has applied to the City for a CUP covering the substantial improvements planned for the SRDC and that permit application is currently being processed by the City. In connection with the permit application and the associated CEQA documentation, SBWMA and the City have worked together to create the new agreement which is before the Board. The new agreement will provide for the continued payment to the City of 5% of the Gate Fee Revenues earned at the SRDC, the same amount the City has received since the facility opened in 1982. The new agreement makes clear that the fee does not apply to revenues received by SBWMA from the sale of recyclable materials. The term of the agreement will run concurrently with that of the new CUP that the SBWMA is seeking. The City Council of San Carlos unanimously approved the agreement at its July 14, 2008 Council meeting. Analysis The recommended action continues a contractual arrangement that was put in place at the inception of the SRDC operations in 1982, with payment of a fee at the same amount (5%) of Gate Fee Revenues as had previously been agreed upon by BFI/Allied Waste and the City. Fiscal Impact Approval of the agreement between the SBWMA and the City will provide for the continued payment of fees in the amount of 5% of Gate Fee Revenue from the SRDC. The dollar amount of the fees will vary each year but has been approximately $1.2 Million per year for the last several years. The SBWMA's annual budget contains a specific line item for these fees; the amount in the adopted FY09 budget is $1,273,433. Attachments: Resolution No. 2008-06 SBWMA BOD PACKET 07/24/08 AGENDA ITEM: 4 -pl • RethinkWaste South Bayside Waste Management Authority RESOLUTION NO. 2008-06 RESOLUTION OF THE BOARD OF DIRECTORS OF THE SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY APPROVAL OF AN AGREEMENT WITH THE CITY OF SAN CARLOS RELATED TO THE SHOREWAY RECYCLING AND DISPOSAL CENTER. WHEREAS, the SBWMA owns a transfer station and materials recovery facility located in the City of San Carlos (City) known as the Shoreway Recycling and Disposal Center (the SRDC Facility); and WHEREAS, the SBWMA's Joint Exercise of Powers Agreement contemplates that the SBWMA and the City will agree upon the amount of a franchise fee that the city will receive from the operation of the SRDC Facility in order to offset impacts to the City that occur as a result of the Facility being located in San Carlos; and WHEREAS, the SBWMA and City desire to enter an Agreement setting forth the terms and conditions on which a franchise fee will be paid to City. NOW THEREFORE, BE IT RESOLVED, by the Board of Directors of the South Bayside Waste Management Authority that the Board adopts the Agreement in the form attached. Regularly adopted and passed this 24th day of July 2008, by the following vote: A YES, BOARD MEMBERS NOES, BOARD MEMBERS ABSENT, BOARD MEMBERS I HEREBY CERTIFY that the foregoing Resolution No. 2008-06 was duly and regularly adopted at a regular meeting of the South Bayside Waste Management Authority on July 24th, 2008. ATTEST: Larry Patterson, Chairperson of SBWMA Kevin McCarthy, Executive Director APPROVED AS TO FORM: Ray E. McDevitt, Hanson Bridgett Special Counsel to SBWMA SBWMA BOD PACKET 07/24/08 AGENDA ITEM: 4 -p2 CITY OF SAN CARLOS ATTACHMENT B �� $A N 'A CITY MANAGER CITY COUNCIL ��� ��G 600 ELM STREET ROBERT GRASSILLI,MAYOR �+ SAN CARLOS,CALIFORNIA 94070-3085 RANDY ROYCE,VICE MAYOR OMAR AHMAD TELEPHONE:(650)802-4228 BRADFORD LEWIS mm FAX:(650)595-6729 MATT GROCOTT ; F a WEB:http://www.cityofsancarlos.org July 2, 2009 Jim Nantell City Manaaer 501 Primrose Road Burlingame, CA 94010 Dear Mr. Nantell, Agencies within the SBWMA are considering ratification of a "host agreement" between the SBWMA and the City of San Carlos for continued and expanded operations of the Shoreway Recycling and Disposal Center (SRDC). By way of background, as you may know, the SBWMA owns the transfer station and materials recovery facility located within the City of San Carlos on Shoreway Road. Municipal solid waste and recyclable materials collected within each of the 12 local government agencies that are members of the SBWMA are delivered to the SRDC Facility for processing. Recyclable materials are recovered for sale or further processing at off-site facilities and residual waste materials are delivered in large transfer trucks to the Ox Mountain Landfill on the San Mateo County coast. Pursuant to our discussion, here are some points regarding the history of this agreement: • The SRDC Facility was initially constructed in 1982 by Browning Ferris Industries (BFI) pursuant to a Conditional Use Permit (CUP) issued by the City. • The SBWMA's Joint Fxercise of Powers Aareement contemplates that the City will receive a franchise fee from the operation of the SRDC facility in order to offset economic and financial impacts to the City that occur as a result of the Facility being located in San Carlos. The City has been receiving a franchise fee of 5% of Gate Fee Revenue from the Facility since the time the facility opened. • This fee was established in a Franchise Agreement with BFI in 1982 which was required by the CUP for the SRDC Facility. The CUP for the SRDC Facility requires a franchise agreement with the City, and franchise fees have continued to be paid in the amount of 5% consistent with the intent of the requirement in the CUP through the present, and the intent of the JPA Agreement from that time. • The fee was intended to make San Carlos whole for the lost opportunity cost the City experienced by agreeing to host a regional Garbage Transfer Station and later the Material Recovery Facility (MRF) constructed on a portion of the adjacent site purchased by the SBWMA. Prior to the construction of these facilities, San Carlos had been approached by several major retailers about retail development on both of these sites. RECYCLED PAPER • The proposed agreement is a continuation of a long standing agreement that has facilitated a regional approach for Solid Waste collection and recycling. It is a"win- win" arrangement where San Carlos hosts what would usually be viewed as a Locally Undesirable Land Use on a key parcel with Highway frontage in exchange for a host fee. • With the deal, San Carlos accepts the Transfer Station and MRF and sacrifices Hwy 101 corridor opportunities for retail,hotel and/or other commercial uses. (The County now views this stretch of land as a prime spot for their new Replacement Men's and Women's Jail). • The agreement was renegotiated and approved by the SBWMA Board of Directors and the San Carlos City Council last year. It has taken nearly a year to get to this point in the:Governing Body"ratification"process. • The CUP and EIR for the new Shoreway Environmental Center were both processed with the understanding that the SBWMA would honor the long standing agreement between San Carlos and the SBWMA that includes the 5% Gate Fee payment to San Carlos. • Approval of the agreement this month will insure that the SBWMA agencies can take advantage of the very favorable bid received on constructing the new Shoreway Environmental Center—a savings to ratepayers in excess of$11 Million. I hope the above is helpful in explaining some of the history and rationale for the host agreement. The agreement, in its historic form and as re-negotiated with the SBWMA last year,is an example of successful regional cooperation and problem solving that is ever more important in these economic times. Thank you, Mark Weiss City Manager RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF BURLINGAME RATIFYING THE AGREEMENT BETWEEN SOUTH BAYSIDE WASTE MANAGEMENT AUTHORITY AND THE CITY OF SAN CARLOS FOR PAYMENT OF A 5% FRANCHISE FEE TO THE CITY OF SAN CARLOS WHEREAS, the City of Burlingame is one of twelve equity members of the South Bayside Waste Management Authority Joint Exercise of Powers Agreement (herein SBWMA); and WHEREAS, in 2000, SBWMA purchased the Shoreway Recycling and Disposal Center (SRDC) from Browning Ferris Industries (BFI) which had originally constructed SRDC in 1982; at that time, BFI had entered into an agreement with the City of San Carlos to pay San Carlos 5% of the gate fee revenues received at SRDC in order to offset impacts created by the construction of SRDC; and WHEREAS, SBWMA has continued to pay the 5% gate fee to the City of San Carlos because, it assumed that contractual obligation when it purchased SRDC from BFI; and WHEREAS, the amended SBWMA joint powers agreement of 2005 contemplated that the City of San Carlos would continue to receive a gate fee; and WHEREAS, SBWMA applied for and obtained approvals from the City of San Carlos for the planned improvements to the SRDC and as part of that process, the SBWMA and the City of San Carlos entered into a new agreement that specifically provides for the continuation of SBWMA's payment of a 5% gate fee to the City of San Carlos; and WHEREAS, SBWMA is currently requesting its member agencies to ratify its Agreement with the City of San Carlos for the 5% franchise fee. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Burlingame hereby ratifies the agreement between SBWMA and the City of San Carlos (a copy of which is attached hereto) by which SBWMA continues to pay the City of San Carlos a 5% franchise fee on all gate revenue received at the SRDC. Ann Keighran, Mayor 1, Mary Ellen Kearney, City Clerk of the City of Burlingame, do hereby certify that the foregoing resolution was introduced at a regular meeting of the City Council held on the 20h day of July, 2009, and was adopted thereafter by the following vote: AYES: Councilmembers: NOES: Councilmembers: ABSENT: Councilmembers: Mary Ellen Kearney, City Clerk Accounts Payable $2,697,663.18 Ck. No. 40350 - 40960 $1,913,294.56 Visa Pmts C1006 - C1033 $68,285.88 RECOMMENDED FOR PAYMENT APPROVED FOR PAYMENT Payroll for June 2009 $2,751,315.53 Ck. No. 174454 - 174661 INCLUDES ELECTRONIC FUNDS TRANSFERS PERS HEALTH PERS RETIREMENT FEDERAL 941 TAX STATE DISABILITY TAX STATE INCOME TAX PERS & ICMA DEFERRED COMP SECTION 125 DEDUCTION Cg. CD as CD -•t N O S:\FINEXCEL\MISCELLANEOUS\COUNCILCKS.XLS CITY OF BURLINGAME 07- 09-2009 W A R R A N T R E G I S T E R PAGE 11 FUND RECAP - 09- 10 NAME FUND AMOUNT GENERAL FUND 101 130 , 885 .61 CENTRAL COUNTY FIRE 201 3 , 100 . 00 BUILDING ENTERPRISE FUND 531 29, 802 . 08 INFORMATION SERVICES FUND 621 1 , 186. 79 OTHER LOCAL GRANTS/DONATIONS 730 100 . 00 PUBLIC TV ACCESS FUND 738 2, 975 . 00 TOTAL FOR APPROVAL $168, 049 .48 VOID g��"> 4c�col (00 L-A.4CI HONORABLE MAYOR AND CITY COUNCIL : THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 11 INCLUSIVE , AND/OR CLAIMS NUMBERED FROM 40858 THROUGH C1033 INCLUSIVE , TOTALING IN THE AMOUNT OF $168, 049 . 48, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS , AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON . RESPECTFULLY SUBMITTED , . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . / . . ./ . . . FINANCE DIRECTOR DATE APPROVED FOR PAYMENT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . / . . ./ . . . COUNCIL DATE CITY OF BURLINGAME 07-09-2009 W A R R A N T R E G I S T E R PAGE 10 FUND RECAP 08-09 NAME FUND AMOUNT GENERAL FUND 101 40,252.19 CENTRAL COUNTY FIRE 201 16,809.78 WATER CAPITAL PROJECT FUND 326 97,880.52 WATER FUND 526 3,111.12 SEWER FUND 527 4,520.89 SOLID WASTE FUND 528 14,980.00 PARKING ENTERPRISE FUND 530 211.67 SELF INSURANCE FUND 618 15,976.43 FACILITIES SERVICES FUND 619 5,939.47 INFORMATION SERVICES FUND 621 763.38 FIRE MECHANIC SERVICES FUND 625 76.93 TRUST AND AGENCY FUND 731 820.37 UTILITY REVOLVING FUND 896 896.26 TOTAL FOR APPROVAL $202,239.01 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 10 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 40858 THROUGH C1033 INCLUSIVE,TOTALING IN THE AMOUNT OF $202,239.01, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE c < CITY OF BURLINGAME 07-09-2009 W A R R A N T R E G I S T E R PAGE 9 FUND RECAP 09-10 NAME FUND AMOUNT GENERAL FUND 101 171,137.80 CENTRAL COUNTY FIRE 201 19,909.78 WATER CAPITAL PROJECT FUND 326 97,880.52 WATER FUND 526 3,111.12 SEWER FUND 527 4,520.89 SOLID WASTE FUND 528 14,980.00 PARKING ENTERPRISE FUND 530 211.67 BUILDING ENTERPRISE FUND 531 29,802.08 SELF INSURANCE FUND 618 15,976.43 FACILITIES SERVICES FUND 619 5,939.47 INFORMATION SERVICES FUND 621 1,950.17 FIRE MECHANIC SERVICES FUND 625 76.93 OTHER LOCAL GRANTS/DONATIONS 730 100.00 TRUST AND AGENCY FUND 731 820.37 PUBLIC TV ACCESS FUND 738 2,975.00 UTILITY REVOLVING FUND 896 896.26 TOTAL FOR APPROVAL $370,288.49 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 9 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 40858 THROUGH C1033 INCLUSIVE,TOTALING IN THE AMOUNT OF $370,288.49, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 07/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40954 VICTOR LING 29609 5,220.83 MISCELLANEOUS 5,220.83 531 22546 40955 COMCAST 29686 AP 93.45 MISC. SUPPLIES 93.45 526 69020 120 40956 CHUCK ANDRE 29687 AP 259.00 TRAVEL & MEETINGS 259.00 526 69020 250 40957 RICH STEPHENS 29688 AP 294.00 TRAVEL & MEETINGS 294.00 526 69020 250 40958 STACEY PONCIA 29689 AP 700.35 MISC. SUPPLIES 616.52 101 68010 120 1370 MISC. SUPPLIES 29.98 101 68010 120 1101 MISC. SUPPLIES 53.85 101 68020 120 2100 40959 LISA PRINI 29690 900.00 MISCELLANEOUS 900.00 531 22546 40960 GARY WOOD 29691 100.00 CONTRACTUAL SERVICES 100.00 730 69544 220 C1028 WINGFOOT COMMERCIAL TIRE SYSTEMS 11316 AP 78.69 FIRE APPARATUS MAINT. 1.76 201 65200 203 FIRE APPARATUS MAINT. 76.93 625 65213 203 C1029 ELECTRO-MOTION INCORPORATED 14007 AP 977.93 PUMP EQUIPMENT REPAIR 977.93 101 66210 230 C1030 CDW GOVERNMENT, INC. 21482 AP 27.57 OFFICE EXPENSE 27.57 101 68010 110 1101 C1031 DU-ALL SAFETY 21613 AP 1,325.00 PROFESSIONAL & SPECIALIZED S 500.00 101 68020 210 TRAINING EXPENSE 825.00 101 64420 260 C1032 R&B COMPANY 22178 AP 1,539.68 MISC. SUPPLIES 1,539.68 526 69020 120 C1033 CINTAS FIRST AID & SAFETY 25729 AP 56.38 TRAINING EXPENSE 56.38 527 66520 260 TOTAL $370,288.49 C i 1 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 07/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40938 THE KELLER CENTER 28037 1,200.00 CONTRACTUAL SERVICES 1,200.00 101 65100 220 40939 INTERSTATE TOWING 28053 558.00 POLICE INVESTIGATION EXPENSE 558.00 101 65100 292 40940 GRANICUS, INC 28105 975.00 CONTRACTUAL SERVICES 975.00 738 64580 220 40941 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 AP 1,440.52 MISC. SUPPLIES 41.47 101 66210 120 MISC. SUPPLIES 1,399.05 619 64460 120 5250 40942 AT&T MOBILITY 28264 AP 170.91 COMMUNICATIONS 170.91 619 64460 160 40943 CREATIVE EYE 28454 AP 460.50 TRAVEL & MEETINGS 460.50 527 66520 250 40944 CAINE COMPUTER CONSULTING 28458 9,551.52 PROFESSIONAL & SPECIALIZED S 9,551.52 101 65100 210 40945 RAPID NOTIFY 28931 3,100.00 CONTRACTUAL SERVICES 3,100.00 201 65500 220 40946 MATTHEW LUHN 28940 AP 50.25 CONTRACTUAL SERVICES 50.25 101 68010 220 1646 40947 GMPCS PERSONAL COMMUNICATIONS IN 28941 AP 4.95 MISC. SUPPLIES 4.95 201 65500 120 40948 PUBLIC ENGINES INC 29034 1,188.00 CONTRACTUAL SERVICES 1,188.00 101 65100 220 40949 DENNIS MITCHELL 29102 AP 220.50 CONTRACTUAL SERVICES 220.50 101 68010 220 1784 40950 GIVE SOMETHING BACK 29412 AP 72.06 OFFICE EXPENSE 72.06 101 68010 110 1101 40951 MV TRANSPORTATION INC 29495 AP 325.00 MISC. SUPPLIES 325.00 101 68010 120 1521 40952 ADVANCED TREE CARE 29511 AP 2,000.00 PROFESSIONAL & SPECIALIZED S 2,000.00 101 68020 210 2100 40953 EXPRESS SAFETY INC 29600 AP 665.99 TRAINING EXPENSE 665.99 526 69020 260 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 07/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40923 CARPET SYSTEMS 27137 AP 500.00 PROFESSIONAL & SPECIALIZED S 225.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 275.00 619 64460 210 5130 40924 MICHAEL'S TRANSPORTATION SERVICE 27227 AP 1,162.02 CONTRACTUAL SERVICES 1,162.02 101 68010 220 1370 40925 RICOH AMERICAS CORPORATION 27326 AP 565.47 LIBRARY EXPENSES 565.47 731 22531 40926 GETTLER RYAN INC 27354 23,681.25 MISCELLANEOUS 23,681.25 531 22546 40927 ALLIANCE FOR INNOVATION 27674 2,500.00 CONTRACTUAL SERVICES 2,500.00 101 64560 220 40928 JESSICA LIU-WONG 27705 AP 739.50 CONTRACTUAL SERVICES 403.50 101 68010 220 1331 CONTRACTUAL SERVICES 336.00 101 68010 220 1645 40929 AT&T MOBILITY 27713 AP 56.72 COMMUNICATIONS 56.72 101 64250 160 40930 AT&T MOBILITY 27714 AP 66.36 COMMUNICATIONS 66.36 101 64150 160 40931 AT&T MOBILITY 27717 AP 336.76 COMMUNICATIONS 336.76 101 66100 160 40932 AT&T MOBILITY 27722 AP 42.37 COMMUNICATIONS 42.37 530 65400 160 40933 AT&T MOBILITY 27744 AP 63.50 COMMUNICATIONS 63.50 101 65100 160 40934 AT&T MOBILITY 27758 AP 19.91 COMMUNICATIONS 19.91 101 65150 160 40935 AT&T MOBILITY 27760 AP 896.26 UTILITY EXPENSE 896.26 896 20281 40936 ADVANCED INFRASTRUCTURE TECHNOLO 28004 AP 618.67 MISC. SUPPLIES 618.67 527 66520 120 40937 MICHAEL ADAM 28008 AP 66.00 CONTRACTUAL SERVICES 66.00 101 68010 220 1788 C CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 07/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40908 K.J. WOODS CONSTRUCTION INC 24058 AP 87,678.46 MISCELLANEOUS -2,000.00 326 20005 CONTRACTUAL SERVICES 89,678.46 326 80910 220 40909 BAYSIDE PRINTED PRODUCTS 24192 AP 235.00 OFFICE EXPENSE 235.00 101 64250 110 40910 CITY OF BRISBANE 24387 2,000.00 DUES & SUBSCRIPTIONS 2,000.00 738 64580 240 40911 DIRTY WORK LANDSCAPING 24457 AP 540.00 DEPOSIT REFUNDS 540.00 101 22520 40912 OFFICE DEPOT 25224 AP 384.68 OFFICE EXPENSE 226.21 101 68010 110 1101 OFFICE EXPENSE 102.11 201 65200 110 TRAINING EXPENSE 56.36 201 65200 260 40913 PAT KERRISK 25322 AP 259.00 TRAVEL & MEETINGS 259.00 526 69020 250 40914 ROCHE GEORGE 25323 AP 300.00 CONTRACTUAL SERVICES 300.00 101 68010 220 1788 40915 TOM MONTROSS 25723 AP 90.00 CONTRACTUAL SERVICES 90.00 101 68010 220 1788 40916 MAYA TOGASHI 25940 AP 135.00 CONTRACTUAL SERVICES 135.00 101 68010 220 1644 40917 VISION INTERNET PROVIDERS INC 26294 AP 640.70 COMMUNICATIONS 640.70 621 64450 160 40918 DANCE FORCE 26351 AP 1,403.00 CONTRACTUAL SERVICES 1,403.00 101 68010 220 1642 40919 NATIONAL IMPRINT CORP 26505 AP 482.24 MISCELLANEOUS 39.04 101 23611 MISC. SUPPLIES 443.20 101 65100 120 40920 CEMEX 26506 AP 221.32 MISC. SUPPLIES 221.32 101 66210 120 40921 MIKE ADAM 26517 AP 315.00 CONTRACTUAL SERVICES 315.00 101 68010 220 1788 40922 CALIFORNIA SUPPLY NORTH, INC. 26716 AP 368.45 BLDG. & GROUNDS MAINT. 368.45 101 67500 190 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 07/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40895 VERIZON WIRELESS 22593 AP 341.13 COMMUNICATIONS 341.13 101 68020 160 2100 40896 OFFICE MAX 23306 AP 1,489.31 OFFICE EXPENSE 476.20 101 65100 110 OFFICE EXPENSE 68.29 101 66100 110 OFFICE EXPENSE 521.19 101 68010 110 1101 MISC. SUPPLIES 181.84 101 67500 120 MISC. SUPPLIES 169.30 530 65400 120 OFFICE EXPENSE 72.49 621 64450 110 40897 REPUBLIC ELECTRIC 23382 AP 9,017.06 CONTRACTUAL SERVICES 780.00 101 66100 220 CONTRACTUAL SERVICES 8,237.06 326 80910 220 40898 EASTMAN KODAK CO. 23597 907.00 CONTRACTUAL SERVICES 907.00 101 65100 220 40899 MCMASTER-CARR SUPPLY CO. 23611 AP 23.13 MISC. SUPPLIES 23.13 619 64460 120 5190 40900 REFRIGERATION SUPPLIES DISTRIBUT 23639 AP 1,262.01 MISC. SUPPLIES 1,262.01 619 64460 120 5240 40901 AT&T 23661 AP 50.19 COMMUNICATIONS 50.19 621 64450 160 40902 NCWLUA 23721 AP 206.25 MISC. SUPPLIES 206.25 101 68010 120 1781 40903 CHEMSEARCH 23864 AP 241.70 PUMP EQUIPMENT REPAIR 241.70 101 66210 230 40904 DEPARTMENT OF JUSTICE 23905 AP 32.00 MISC. SUPPLIES 32.00 101 64420 120 40905 STEVE JOHNSON 23927 AP 1,600.00 DEPOSIT REFUNDS 1,600.00 101 22520 40906 NEXTEL COMMUNICATIONS 23946 AP 254.90 MISCELLANEOUS 254.90 731 22554 40907 PENINSULA LIBRARY SYSTEM 23983 AP 425.62 MISC. SUPPLIES 111.52 101 67500 120 CONTRACTUAL SERVICES 314.10 101 67500 220 1 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 07/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40883 BAY ALARM 18854 AP 2,543.56 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5110 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 111.00 619 64460 210 5230 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 141.00 619 64460 210 5180 PROFESSIONAL & SPECIALIZED S 162.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 192.00 619 64460 210 5121 PROFESSIONAL & SPECIALIZED S 666.00 619 64460 210 5130 PROFESSIONAL & SPECIALIZED S 952.00 619 64460 210 5120 PROFESSIONAL & SPECIALIZED S 139.56 619 64460 210 5121 PROFESSIONAL & SPECIALIZED S 45.00 619 64460 210 5120 40884 CLEARLITE TROPHIES 19679 AP 851.29 MISC. SUPPLIES 671.89 101 64100 120 MISC. SUPPLIES 74.02 101 68020 120 2100 MISC. SUPPLIES 105.38 101 64100 120 40885 CREATIVE INTERCONNECT 19768 AP 228.36 CONTRACTUAL SERVICES 228.36 201 65200 220 40886 BURCH BROS. INC 20136 AP 2,208.00 DEPOSIT REFUNDS 2,208.00 101 22520 40887 GE CAPITAL 20216 369.54 CONTRACTUAL SERVICES 369.54 101 68010 220 1101 40888 LYNX TECHNOLOGIES 20501 AP 1,965.00 PROFESSIONAL & SPECIALIZED S 1,965.00 326 75170 210 40889 IMPACT PAPER & INK 20896 AP 393.30 MISC. SUPPLIES 393.30 101 67500 120 40890 QUICK MIX CONCRETE 21140 AP 3,600.22 MISC. SUPPLIES 3,063.51 101 66210 120 SIDEWALK REPAIR EXPENSE 536.71 101 66210 219 40891 CEB 21210 AP 227.97 MISC. SUPPLIES 227.97 101 64350 120 40892 F. FERRANDO 21861 AP 4,368.00 DEPOSIT REFUNDS 4,368.00 101 22520 40893 TECHNOLOGY,ENGINEERING & CONSTRU 22435 AP 200.00 GAS, OIL & GREASE 200.00 101 65100 201 40894 CSG CONSULTANTS 22465 AP 14,980.00 PROFESSIONAL & SPECIALIZED S 14,980.00 528 66600 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 07/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40873 ABAG - LIABILITY 09518 AP 12,576.36 PROFESSIONAL & SPECIALIZED S 9,216.80 618 64520 210 CLAIMS PAYMENTS 3,359.56 618 64520 601 40874 GOVT. FINANCE OFFICERS ASSN. 09884 225.00 DUES & SUBSCRIPTIONS 225.00 101 64250 240 40875 3 T EQUIPMENT CO. 10077 AP 3,424.99 SMALL TOOLS 3,424.99 527 66520 130 40876 LEE STAMBOLIS 11361 AP 210.00 CONTRACTUAL SERVICES 210.00 101 68010 220 1788 40877 CHIEF DON DORNELL 11568 AP 1,390.15 SUPPLIES 16.37 201 65200 112 MISC. SUPPLIES 8.00 201 65200 120 MISCELLANEOUS 122.90 201 65200 144 DUES & SUBSCRIPTIONS 200.00 201 65200 240 TRAVEL & MEETINGS 90.00 201 65200 250 TRAINING EXPENSE 952.88 201 65200 260 40878 BSN SPORTS 15526 AP 214.68 MISC. SUPPLIES 214.68 101 68010 120 1781 40879 ALL CITY MANAGEMENT 15595 AP 1,344.98 CONTRACTUAL SERVICES 1,344.98 101 65100 220 40880 PENINSULA SPORTS OFFICIALS 15711 AP 3,660.00 CONTRACTUAL SERVICES 3,660.00 101 68010 220 1787 40881 HITECH SYSTEMS, INC. 15712 58,412.41 CONTRACTUAL SERVICES 58,412.41 101 65100 220 40882 RICOH AMERICAS 18555 1,186.79 CITY HALL MAINTENANCE 1,186.79 621 64450 200 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 07/09/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40858 GRAY'S PAINT, BURLINGAME 01025 AP 39.30 BLDG. & GROUNDS MAINT. 39.30 101 68020 190 2200 40859 ASSOCIATION OF BAY AREA GOVERNME 01131 5,532.00 DUES & SUBSCRIPTIONS 5,532.00 101 64560 240 40860 BURLINGAME GLASS COMPANY 01533 AP 18.03 PROFESSIONAL & SPECIALIZED S 18.03 619 64460 210 5110 40861 BURLINGAME CHAMBER OF COMMERCE 01637 2,514.92 CONTRACTUAL SERVICES 2,514.92 101 64560 220 40862 CALIFORNIA PARK & RECREATION 01726 AP 275.00 DUES & SUBSCRIPTIONS 275.00 101 68010 240 1101 40863 L. N. CURTIS & SONS 02027 AP 15,026.09 MISCELLANEOUS 15,026.09 201 65200 144 40864 EWING IRRIGATION PRODUCTS 02157 AP 3,400.07 MISCELLANEOUS 3,400.07 618 64520 604 40865 W.W. GRAINGER, INC. 02248 AP 22.98 MISC. SUPPLIES 39.85 101 66210 120 SMALL TOOLS -39.65 527 66520 130 MISC. SUPPLIES 11.59 619 64460 120 MISC. SUPPLIES 11.19 619 64460 120 5240 40866 GRANITE ROCK COMPANY 02261 AP 1,316.89 STREET RESURFACING EXPENSE 1,316.89 101 66210 226 40867 PERSONAL AWARDS, INC. 03145 AP 3,459.34 CONTRACTUAL SERVICES 3,459.34 101 68010 220 1370 40868 DON PLAGMANN 03172 AP 225.00 CONTRACTUAL SERVICES 225.00 101 68010 220 1788 40869 SAN MATEO CTY NARCOTICS TSK FR 03408 43,677.00 CONTRACTUAL SERVICES 43,677.00 101 65100 220 40870 WEST GROUP PAYMENT CTR. 03964 AP 33.74 PROFESSIONAL & SPECIALIZED S 33.74 101 64350 210 40871 SHERRY'S/WESTERN CERAMICS 09061 AP 143.29 CONTRACTUAL SERVICES 143.29 101 68010 220 1646 40872 CITY OF MILLBRAE 09234 4,250.22 PROFESSIONAL & SPECIALIZED S 4,250.22 101 64350 210 CITY OF BURLINGAME 07-02-2009 W A R R A N T R E G I S T E R PAGE 13 FUND RECAP - 09-10 NAME FUND AMOUNT GENERAL FUND 101 4,208.00 TOTAL FOR APPROVAL $4,208.00 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 13 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 40706 THROUGH C1027 INCLUSIVE,TOTALING IN THE AMOUNT OF $4,208.00, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME 07-02-2009 W A R R A N T R E G I S T E R PAGE 12 FUND RECAP 08-09 NAME FUND AMOUNT GENERAL FUND 101 71,452.60 CENTRAL COUNTY FIRE 201 1,040.15 CAPITAL IMPROVEMENTS FUND 320 171,740.39 WATER FUND 526 26,817.06 SEWER FUND 527 800.68 SOLID WASTE FUND 528 1,226.64 PARKING ENTERPRISE FUND 530 96.68 BUILDING ENTERPRISE FUND 531 160.00 SELF INSURANCE FUND 618 1,423.89 EQUIPMENT SERVICES FUND 620 561.38 INFORMATION SERVICES FUND 621 516.26 FIRE MECHANIC SERVICES FUND 625 2,192.63 UTILITY REVOLVING FUND 896 53,646.19 TOTAL FOR APPROVAL $331,674.55 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 12 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 40706 THROUGH C1027 INCLUSIVE,TOTALING IN THE AMOUNT OF $331,674.55, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME 07-02-2009 W A R R A N T R E G I S T E R PAGE 11 FUND RECAP 09-10 NAME FUND AMOUNT GENERAL FUND 101 75,660.60 CENTRAL COUNTY FIRE 201 11040.15 CAPITAL IMPROVEMENTS FUND 320 171,740.39 WATER FUND 526 26,817.06 SEWER FUND 527 800.68 SOLID WASTE FUND 528 1,226.64 PARKING ENTERPRISE FUND 530 96.68 BUILDING ENTERPRISE FUND 531 160.00 SELF INSURANCE FUND 618 1,423.89 EQUIPMENT SERVICES FUND 620 561.38 INFORMATION SERVICES FUND 621 516.26 FIRE MECHANIC SERVICES FUND 625 2,192.63 UTILITY REVOLVING FUND 896 53,646.19 TOTAL FOR APPROVAL $335,882.55 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 11 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 40706 THROUGH C1027 INCLUSIVE,TOTALING IN THE AMOUNT OF $335,882.55, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../-.. FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 07/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40847 VICTORIA KRIMER 29675 AP 50.00 MISCELLANEOUS 50.00 101 22593 40848 CAL TEACHERS ASSOCIATION 29676 AP 125.00 MISCELLANEOUS 125.00 101 22593 40849 LEANNE LASH 29677 AP 75.00 MISCELLANEOUS 75.00 101 22593 40850 SEAN MCCALLIAN 29678 AP 1,250.00 MISCELLANEOUS 450.00 101 36630 MISCELLANEOUS 800.00 101 22525 40851 JOSH GRATCH & KIM MCKELLAR 29679 AP 1,250.00 MISCELLANEOUS 450.00 101 36630 MISCELLANEOUS 800.00 101 22525 40852 CAROLE VALENTINE 29680 AP 1,250.00 MISCELLANEOUS 450.00 101 36630 MISCELLANEOUS 800.00 101 22525 40853 MARK DELEON 29681 AP 380.00 MISCELLANEOUS 320.00 101 36630 MISCELLANEOUS 60.00 101 36342 40854 LINDSAY DILLON 29682 AP 75.00 MISCELLANEOUS 75.00 101 22593 40855 HYUNG CHUN 29683 AP 50.00 MISCELLANEOUS 50.00 101 22593 40856 GUSTAVO CARDENAS 29684 AP 147.00 MISCELLANEOUS 147.00 101 36330 000 1372 40857 MONICA SHOFFA 29685 AP 75.00 MISCELLANEOUS 75.00 101 22593 C1027 DEAN'S AUTO BODY & 18795 AP 1,423.89 MISCELLANEOUS 1,423.89 618 64520 604 TOTAL $335,882.55 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 07/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40831 ANASTASIA MCGLENON 29658 162.00 MISCELLANEOUS 162.00 101 36330 000 1645 40832 JANE KHOURY 29659 180.00 MISCELLANEOUS 180.00 101 36330 000 1645 40833 GWEN WONG 29660 180.00 MISCELLANEOUS 180.00 101 36330 000 1645 40834 SHIRLEY YEUNG 29661 804.00 MISCELLANEOUS 804.00 101 36330 000 1370 40835 GWENDOLYN CAMPBELL 29662 145.00 MISCELLANEOUS 145.00 101 36330 000 1331 40836 MR/MRS MUIRRAGUI 29663 95.00 MISCELLANEOUS 95.00 101 36330 000 1646 40837 IVANA POPOVIC 29664 81.00 MISCELLANEOUS 81.00 101 36330 000 1646 40838 MR/MRS WILLIAMS 29665 204.00 MISCELLANEOUS 204.00 101 36330 000 1372 40839 VANESSA WHITTAKER 29666 170.00 MISCELLANEOUS 170.00 101 36330 000 1372 40840 MR/MRS YARMOLINSKY 29667 446.00 MISCELLANEOUS 446.00 101 36330 000 1370 40841 MATT GRANVILLE 29668 49.00 MISCELLANEOUS 49.00 101 36330 000 1645 40842 MR/MRS CHAN 29670 51.00 MISCELLANEOUS 51.00 101 36330 000 1645 40843 MICHELE INOUYE 29671 537.00 MISCELLANEOUS 537.00 101 36330 000 1782 40844 CAL AGGIE ALUMNI ASSOCIATION 29672 AP 100.00 MISCELLANEOUS 100.00 101 22593 40845 NANCY LEON 29673 AP 100.00 MISCELLANEOUS 100.00 101 22593 40846 EMILY WONG 29674 AP 75.00 MISCELLANEOUS 75.00 101 22593 ` 1 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 07/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *� Denotes Hand Written Checks 40815 MARY MCSWEENEY 29642 AP 120.00 MISCELLANEOUS 120.00 101 36330 000 1644 40816 MICHAEL ROSS 29643 AP 170.00 MISCELLANEOUS 170.00 101 36330 000 1891 40817 SUSAN BERGE 29644 AP 72.00 MISCELLANEOUS 72.00 101 36330 000 1762 40818 MARY JANE GUEVARRA 29645 AP 60.00 MISCELLANEOUS 60.00 101 36330 000 1890 40819 JOHN RAMACCIOTTI 29646 AP 88.00 MISCELLANEOUS 88.00 101 36330 000 1370 40820 DEVA DELPORTO 29647 AP 80.00 MISCELLANEOUS 80.00 101 36330 000 1782 40821 WADE SHANG 29648 AP 94.00 MISCELLANEOUS 94.00 101 36330 000 1782 40822 SALLY DAVENPORT 29649 AP 80.00 MISCELLANEOUS 80.00 101 36330 000 1782 40823 KRISTI NISEWANER 29650 AP 94.00 MISCELLANEOUS 94.00 101 36330 000 1782 40824 MR/MRS LUCEY 29651 AP 87.00 MISCELLANEOUS 87.00 101 36330 000 1642 40825 KAREN LIN 29652 AP 177.00 MISCELLANEOUS 177.00 101 36330 000 1349 40826 MR.MRS NELSON 29653 AP 177.00 MISCELLANEOUS 177.00 101 36330 000 1349 40827 MR/MRS SPIVACK 29654 AP 177.00 MISCELLANEOUS 177.00 101 36330 000 1349 40828 ASHVINI BHAYE 29655 AP 192.00 MISCELLANEOUS 192.00 101 36330 000 1645 40829 TRACY LANE 29656 162.00 MISCELLANEOUS 162.00 101 36330 000 1645 40830 LEANNE LASH 29657 162.00 MISCELLANEOUS 162.00 101 36330 000 1645 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 07/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40799 CHELSEA LIN 29626 AP 72.00 MISCELLANEOUS 72.00 101 36330 000 1646 40800 CATHERINE MOLNAR 29627 AP 72.00 MISCELLANEOUS 72.00 101 36330 000 1646 40801 JANIE ROBERTSON 29628 AP 135.00 MISCELLANEOUS 135.00 101 36330 000 1890 40802 CARLA SCIMENI 29629 AP 135.00 MISCELLANEOUS 135.00 101 36330 000 1890 40803 LYNN RYAN 29630 AP 135.00 MISCELLANEOUS 135.00 101 36330 000 1890 40804 MR & MRS CELENTINO 29631 AP 144.00 MISCELLANEOUS 144.00 101 36330 000 1647 40805 JEN SANTOS 29632 AP 72.00 MISCELLANEOUS 72.00 101 36330 000 1647 40806 MAURICIA SAVELLA 29633 AP 81.00 MISCELLANEOUS 81.00 101 36330 000 1349 40807 KENNETH G. NEUMANN 29634 AP 52.00 MISCELLANEOUS 52.00 101 36330 000 1644 40808 HALEY HUGHES 29635 AP 111.00 MISCELLANEOUS 111.00 101 36330 000 1644 40809 CATHIE JENNINGS 29636 AP 54.00 MISCELLANEOUS 54.00 101 36330 000 1643 40810 JESS ROAT 29637 AP 54.00 MISCELLANEOUS 54.00 101 36330 000 1643 40811 LENA TAN 29638 AP 140.00 MISCELLANEOUS 140.00 101 36330 000 1349 40812 STEVE MIRANDA 29639 AP 140.00 MISCELLANEOUS 140.00 101 36330 000 1349 40813 ANITA POWERS 29640 AP 420.00 MISCELLANEOUS 420.00 101 36330 000 1349 40814 CYNTHIA CHAN 29641 AP 140.00 MISCELLANEOUS 140.00 101 36330 000 1349 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 07/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40784 STEVE DRUSKIN 29137 AP 1,250.00 MISCELLANEOUS 450.00 101 36630 MISCELLANEOUS 800.00 101 22525 40785 JUDY LOZZI 29148 AP 846.00 CONTRACTUAL SERVICES 846.00 101 68010 220 1645 40786 AT&T 29312 AP 8,205.14 UTILITY EXPENSE 8,205.14 896 20281 40787 HAASHIM HALLUMS 29365 AP 251.26 SMALL TOOLS 251.26 620 66700 130 40788 AMY JOHNSTONE 29432 AP 36.50 MISCELLANEOUS 36.50 101 36330 000 1782 40789 DONALD STUPFEL 29477 AP 94.00 MISCELLANEOUS 94.00 101 36330 000 1644 40790 PAM DONKIN 29486 AP 160.00 CONTRACTUAL SERVICES 160.00 101 68010 220 1331 40791 CONNIE DILLARD 29618 AP 328.00 MISCELLANEOUS 328.00 101 36330 000 1644 40792 TERESA GEE 29619 AP 150.00 MISCELLANEOUS 150.00 101 36330 000 1644 40793 DEANNA BORELLI 29620 AP 150.00 MISCELLANEOUS 75.00 101 22593 MISCELLANEOUS 75.00 101 36330 000 1216 40794 ESTHER CHAU 29621 AP 121.00 MISCELLANEOUS 121.00 101 36330 000 1781 40795 RAYMOND SULLIVAN 29622 AP 113.00 MISCELLANEOUS 113.00 101 36330 000 1784 40796 JINKY BURNS 29623 AP 78.00 MISCELLANEOUS 78.00 101 36330 000 1890 40797 CINDI LYNCH 29624 AP 156.00 MISCELLANEOUS 156.00 101 36330 000 1370 40798 JU WANG 29625 AP 168.00 MISCELLANEOUS 168.00 101 36330 000 1646 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 07/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40768 SHANNON YARYAN 27600 780.00 MISCELLANEOUS 780.00 101 36330 000 1370 40769 AT&T MOBILITY 27724 AP 763.60 COMMUNICATIONS 763.60 201 65200 160 40770 AT&T MOBILITY 27725 AP 110.98 COMMUNICATIONS 110.98 201 65200 160 40771 AT&T MOBILITY 27763 AP 109.85 COMMUNICATIONS 109.85 201 65200 160 40772 AD BRAKES 27766 AP 1,244.20 FIRE APPARATUS MAINT. 1,244.20 625 65213 203 40773 SOMERSET AUCTIONS 27797 AP 300.00 MISCELLANEOUS 300.00 101 22593 40774 GROENIGER & CO. 27811 AP 23,991.19 CAPITAL EQUIPMENT 23,991.19 526 69020 801 40775 MEDINA BEGIC 27859 AP 73.00 MISCELLANEOUS 73.00 101 36330 000 1642 40776 MICHELLE REEVE 28072 AP 150.00 MISCELLANEOUS 150.00 101 36330 000 1644 40777 BAY BADMINTON CENTER 28403 AP 1,509.60 CONTRACTUAL SERVICES 1,509.60 101 68010 220 1372 40778 COURTNEY GOMEZ 28600 AP 75.00 MISCELLANEOUS 75.00 101 22593 40779 MELISSA MENDOZA 28642 AP 1,634.25 CONTRACTUAL SERVICES 810.00 101 68010 220 1349 CONTRACTUAL SERVICES 824.25 101 68010 220 1331 40780 MATTHEW LUHN 28940 AP 502.50 CONTRACTUAL SERVICES 502.50 101 68010 220 1646 40781 SANDRA DIODATI 28988 AP 81.00 MISCELLANEOUS 81.00 101 36330 000 1349 40782 DENNIS MITCHELL 29102 AP 54.00 CONTRACTUAL SERVICES 54.00 101 68010 220 1784 40783 GERAN BENSON 29123 AP 125.00 MISCELLANEOUS 125.00 101 22593 ! 4 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 07/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40752 TOM WHITE 25293 AP 162.00 MISCELLANEOUS 162.00 101 36330 000 1349 40753 SPENCON CONSTRUCTION INC. 25490 AP 171,740.39 MISCELLANEOUS -19,082.26 320 20005 CONTRACTUAL SERVICES 190,822.65 320 81460 220 40754 JOHNSON W00 25645 AP 50.00 MISCELLANEOUS 50.00 101 22593 40755 HASLER FINANCIAL SERVICES, LLC 25852 AP 516.26 CITY HALL MAINTENANCE 516.26 621 64450 200 40756 BURLINGAME MOTHERS CLUB 26150 AP 100.00 MISCELLANEOUS 100.00 101 22593 40757 COIN TECH 26173 AP 96.68 EQUIPMENT MAINT. 96.68 530 65400 200 40758 DANCE FORCE 26351 AP 1,233.00 CONTRACTUAL SERVICES 1,233.00 101 68010 220 1642 40759 EDWARD R BACON CO 26515 AP 942.83 SMALL TOOLS 942.83 526 69020 130 40760 R.A. METAL PRODUCTS, INC 26527 AP 55.72 FIRE APPARATUS MAINT. 55.72 201 65200 203 40761 MICHAEL SULPIZIO 26597 AP 50.00 MISCELLANEOUS 50.00 101 22593 40762 MARIETTE VANHOOIDONK 26650 AP 50.00 MISCELLANEOUS 50.00 101 22593 40763 GLENN BENTLEY 26707 AP 192.00 MISCELLANEOUS 192.00 101 36330 000 1372 40764 JANET CHESTON 26992 AP 72.00 MISCELLANEOUS 72.00 101 36330 000 1647 40765 SAN FRANCISCO FENCERS CLUB 27032 AP 294.40 CONTRACTUAL SERVICES 294.40 101 68010 220 1762 40766 PATRICIA KENNELLY 27429 AP 2,100.00 CONTRACTUAL SERVICES 2,100.00 101 68010 220 1349 40767 AT&T MOBILITY 27559 AP 160.07 COMMUNICATIONS 160.07 101 67500 160 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 07/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40736 TECHNOLOGY,ENGINEERING & CONSTRU 22435 AP 200.00 PROFESSIONAL & SPECIALIZED S 200.00 620 66700 210 40737 UNIVERSITY ENTERPRISES INC 22615 AP 103.04 TRAINING EXPENSE 103.04 526 69020 260 40738 BURLINGAME FAMILY PET HOSPITAL 22773 AP 139.21 MISC. SUPPLIES 139.21 101 65100 120 40739 T. RANDOLPH GRANGE 23112 AP 525.00 MISCELLANEOUS 525.00 101 22525 40740 JANNETTE GREER 23769 AP 153.00 CONTRACTUAL SERVICES 153.00 101 68010 220 1648 40741 JOHN PHILIPOPOULOS 23821 AP 1,288.00 CONTRACTUAL SERVICES 1,288.00 101 68010 220 1372 40742 MAD SCIENCE OF THE BAY AREA 23841 AP 7,550.00 CONTRACTUAL SERVICES 7,550.00 101 68010 220 1349 40743 NEXTEL COMMUNICATIONS 23946 AP 755.85 CONTRACTUAL SERVICES 755.85 101 65100 220 40744 THE BERKELEY CHESS SCHOOL 24287 AP 880.00 CONTRACTUAL SERVICES 880.00 101 68010 220 1349 40745 RABIH BALLOUT 24309 AP 1,250.00 MISCELLANEOUS 800.00 101 22525 MISCELLANEOUS 450.00 101 36630 40746 SAN MATEO MEDICAL CENTER 24408 AP 2,100.00 POLICE INVESTIGATION EXPENSE 2,100.00 101 65100 292 40747 MAINTENANCE SUPERINTENDENTS ASSO 24605 AP 60.00 TRAVEL & MEETINGS 60.00 527 66520 250 40748 ART IN ACTION 24912 AP 2,260.00 CONTRACTUAL SERVICES 2,260.00 101 68010 220 1646 40749 CATHY FOXHOVEN 25088 AP 211.50 CONTRACTUAL SERVICES 211.50 101 68010 220 1646 40750 BAY CITIES DRIVING SCHOOL 25220 AP 3,357.50 CONTRACTUAL SERVICES 3,357.50 101 68010 220 1422 40751 OFFICE DEPOT 25224 AP 152.32 OFFICE EXPENSE 152.32 101 65100 110 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 07/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40720 FORTE PRESS CORP. 13759 AP 75.38 OFFICE EXPENSE 75.38 101 65100 110 40721 RICH MCLINDEN 16978 AP 75.00 MISCELLANEOUS 75.00 101 22593 40722 HI-TECH EMERGENCY VEHICLE 17546 AP 170.99 FIRE APPARATUS MAINT. 170.99 625 65213 203 40723 JEFFREY FRANCIS HIPPS 17803 AP 10,801.70 CONTRACTUAL SERVICES 10,801.70 101 68010 220 1372 40724 CENTRAL BUSINESS EQUIPMENT 18011 AP 170.44 EQUIPMENT MAINT. 85.22 101 65100 200 EQUIPMENT MAINT. 85.22 101 65150 200 40725 AMERICAN WATER WORKS ASSN. 18951 AP 1,780.00 DUES & SUBSCRIPTIONS 1,780.00 526 69020 240 40726 PRUDENTIAL OVERALL SUPPLY 19027 AP 78.80 FIRE APPARATUS MAINT. 78.80 625 65213 203 40727 CAL-LINE EQUIPMENT INC 19697 AP 60.12 SUPPLIES 60.12 620 15000 40728 AFFINITEL COMMUNICATIONS 20246 AP 160.00 COMMUNICATIONS 160.00 531 65300 160 40729 RACQUET SMITH 20339 AP 2,784.00 CONTRACTUAL SERVICES 2,784.00 101 68010 220 1782 40730 CLAUDE ARRIOLA 20435 AP 300.00 MISCELLANEOUS 300.00 101 22593 40731 JEFF DOWD 20779 AP 4,968.60 CONTRACTUAL SERVICES 4,968.60 101 68010 220 1372 40732 FRANCOTYP-POSTALIA, INC. 20967 AP 104.88 CONTRACTUAL SERVICES 104.88 101 65100 220 40733 RENEE RAMSEY 21136 AP 2,090.00 CONTRACTUAL SERVICES 2,090.00 101 68010 220 1331 40734 SPARTAN TOOL LLC 21329 AP 621.72 SMALL TOOLS 621.72 527 66520 130 40735 EILEEN P. GOLDENBERG 21846 AP 1,500.00 CONTRACTUAL SERVICES 1,500.00 101 68010 220 1646 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 07/02/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40706 ALAN STEEL & SUPPLY CO. 01059 AP 93.95 BLDG. & GROUNDS MAINT. 93.95 101 68020 190 2200 40707 D & M ROAD SERVICE INC 02029 AP 50.00 EQUIPMENT MAINT. 50.00 620 66700 200 40708 W.W. GRAINGER, INC. 02248 AP 118.96 MISC. SUPPLIES 39.65 527 66520 120 SMALL TOOLS 79.31 527 66520 130 40709 GRANITE ROCK COMPANY 02261 AP 748.75 STREET RESURFACING EXPENSE 748.75 101 66210 226 40710 UNITED ROTARY BRUSH CORPORATION 03002 AP 1,226.64 MISC. SUPPLIES 1,226.64 528 66600 120 40711 P. G. & E. 03054 AP 45,441.05 UTILITY EXPENSE 45,441.05 896 20280 40712 STEPHEN J. PICCHI 03168 AP 1,150.80 CONTRACTUAL SERVICES 1,150.80 101 68010 220 1372 40713 SANDRA POBE 03175 AP 1,162.50 CONTRACTUAL SERVICES 1,162.50 101 68010 220 1644 40714 JULIE COHN 09122 AP 330.00 CONTRACTUAL SERVICES 330.00 101 68010 220 1646 40715 SIERRA PACIFIC TURF SUPPLY 09459 AP 1,488.32 BLDG. & GROUNDS MAINT. 1,488.32 101 68010 190 1787 40716 OLE'S 09626 AP 642.54 FIRE APPARATUS MAINT. 642.54 625 65213 203 40717 ANA FITZGERALD 09975 AP 693.50 CONTRACTUAL SERVICES 207.00 101 68010 220 1647 CONTRACTUAL SERVICES 486.50 101 68010 220 1642 40718 THE ADAM-HILL COMPANY 11571 AP 56.10 FIRE APPARATUS MAINT. 56.10 625 65213 203 40719 BURLINGAME POLICE DEPT 13720 AP 1,047.08 OFFICE EXPENSE 5.23 101 65100 110 MISC. SUPPLIES 126.43 101 65100 120 COMMUNICATIONS 360.00 101 65100 160 TRAINING EXPENSE 432.42 101 65100 260 MISCELLANEOUS 123.00 101 65100 703 CITY OF BURLINGAME 06-25-2009 W A R R A N T R E G I S T E R PAGE 12 FUND RECAP 08-09 NAME FUND AMOUNT GENERAL FUND 101 104,338.21 PAYROLL REVOLVING FUND 130 22,618.39 CENTRAL COUNTY FIRE 201 13,379.70 CAPITAL IMPROVEMENTS FUND 320 8,584.41 WATER CAPITAL PROJECT FUND 326 300,961.75 SEWER CAPITAL PROJECT FUND 327 28,903.20 WATER FUND 526 20,594.19 SEWER FUND 527 51,527.19 SOLID WASTE FUND 528 13,810.11 PARKING ENTERPRISE FUND 530 4,043.04 BUILDING ENTERPRISE FUND 531 22,446.28 SELF INSURANCE FUND 618 10,401.84 FACILITIES SERVICES FUND 619 4,794.76 EQUIPMENT SERVICES FUND 620 23,090.70 INFORMATION SERVICES FUND 621 731.40 FIRE MECHANIC SERVICES FUND 625 4,143.31 TRUST AND AGENCY FUND 731 98,552.83 BURLINGAME TRAIN SHUTTLE PROGRAM 736 1,890.93 UTILITY REVOLVING FUND 896 1,354.01 TOTAL FOR APPROVAL $736,166.25 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 12 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 40573 THROUGH C1026 INCLUSIVE,TOTALING IN THE AMOUNT OF $736,166.25, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 11 06/25/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Nand Written Checks C1026 R&B COMPANY 22178 882.37 MISC. SUPPLIES 110.17 526 69020 120 SMALL TOOLS 772.20 526 69020 130 TOTAL $736,166.25 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 06/25/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40699 DAVID ARANA 29611 300.00 DEPOSIT REFUNDS 300.00 101 22520 40700 EUROPEAN ENTERPRISES 29612 919.50 MISCELLANEOUS 919.50 531 22546 40701 IAN FURMINGER 29613 300.00 DEPOSIT REFUNDS 300.00 101 22520 40702 CAL. PLUMBING 29614 587.00 DEPOSIT REFUNDS 300.00 101 22520 MISCELLANEOUS 287.00 101 36310 40703 PINKIES NAIL SALON 29615 150.00 MISCELLANEOUS 150.00 101 35100 40704 DRT GRADING & PAVING 29616 97.26 MISCELLANEOUS 97.26 526 22502 40705 AMERICAN MEDICAL RESPONSE 29617 2,682.20 SUPPLIES 2,682.20 201 65200 112 C1019 WINGFOOT COMMERCIAL TIRE SYSTEMS 11316 3,571.77 FIRE APPARATUS MAINT. 1,197.86 201 65200 203 FIRE APPARATUS MAINT. 2,373.91 625 65213 203 C1020 VALLEY OIL CO. 15764 21,427.14 GAS, OIL & GREASE 2,485.74 201 65200 201 SUPPLIES 18,941.40 620 15000 C1021 COLORPRINT 17497 2,430.83 MISCELLANEOUS 2,430.83 526 69020 233 C1022 DEAN'S AUTO BODY & 18795 313.84 MISCELLANEOUS 313.84 618 64520 604 C1023 BURTON'S FIRE, INC. 19366 104.62 FIRE APPARATUS MAINT. 104.62 625 65213 203 C1024 CDW GOVERNMENT, INC. 21482 599.02 OFFICE EXPENSE 61.45 201 65200 110 OFFICE EXPENSE 537.57 621 64450 110 C1025 DU-ALL SAFETY 21613 3,062.50 TRAINING EXPENSE 1,020.00 101 66210 260 TRAINING EXPENSE 1,022.50 526 69020 260 TRAINING EXPENSE 1,020.00 527 66520 260 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 06/25/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40685 METROPOLITAN PLANNING GROUP 28717 5,950.00 PROFESSIONAL & SPECIALIZED S 5,950.00 101 64400 210 40686 PROVEN MANAGEMENT INC 28812 157,914.09 MISCELLANEOUS -11,267.80 326 20005 CONTRACTUAL SERVICES 112,678.00 326 80910 220 CONTRACTUAL SERVICES 56,503.89 326 81230 220 40687 MUNICIPAL AUDITING SERVICES 28938 4,500.95 MISCELLANEOUS 4,500.95 101 30710 40688 PACIFIC MAINTENANCE COMPANY 29145 1,184.33 CONTRACTUAL SERVICES 477.33 619 64460 220 5180 CONTRACTUAL SERVICES 223.30 619 64460 220 5130 CONTRACTUAL SERVICES 206.26 619 64460 220 5240 CONTRACTUAL SERVICES 277.44 619 64460 220 5190 40689 NORTH BAY CONSTRUCTION 29158 7,866.00 CONTRACTUAL SERVICES 7,866.00 326 82220 220 40690 WELLS FARGO BANK 29159 414.00 CONTRACTUAL SERVICES 414.00 326 82220 220 40691 RICOH AMERICAS CORPORATION 29354 881.14 CONTRACTUAL SERVICES 98.11 101 65150 220 CONTRACTUAL SERVICES 783.03 101 65100 220 40692 J EDWARDS AND ASSOCIATES 29370 3,634.00 MISCELLANEOUS 3,634.00 531 22546 40693 WEST GOVERNMENT SERVICES 29451 250.00 CONTRACTUAL SERVICES 250.00 101 65100 220 40694 PANKEYS RADIATOR SHOP 29493 739.40 SUPPLIES 739.40 620 15000 40695 SIMON HEAP 29554 3,000.00 MISCELLANEOUS 31000.00 531 22546 40696 GRILLS TO GO LLC 29595 2,066.94 SMALL TOOLS 2,066.94 526 69020 130 40697 CALIFORNIA CRANE SCHOOL INC 29596 12,090.00 TRAINING EXPENSE 3,450.00 526 69020 260 TRAINING EXPENSE 81640.00 527 66520 260 40698 REDFLEX TRAFFIC SYSTEMS 29610 1,761.00 CONTRACTUAL SERVICES 11761.00 101 65100 220 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 06/25/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40671 SKYLINE BUSINESS PRODUCTS 26825 632.85 OFFICE EXPENSE 18.52 101 64350 110 OFFICE EXPENSE 95.82 526 69020 110 OFFICE EXPENSE 518.51 619 64460 110 40672 BUREAU VERITAS 26854 13,733.72 CONTRACTUAL SERVICES 13,733.72 531 65300 220 40673 COUNTY OF SAN MATEO 27057 1,185.00 TRAINING EXPENSE 1,185.00 101 64420 262 40674 STOLOSKI AND GONZALEZ INC 27163 22,050.00 CONTRACTUAL SERVICES 22,050.00 326 81220 220 40675 JOSEPH BUNNELL 27243 358.00 EMPLOYEE BENEFITS 100.00 130 20060 MISCELLANEOUS 258.00 130 20016 40676 INTERSTATE BATTERY SYSTEM OF SAN 27283 642.06 FIRE APPARATUS MAINT. 642.06 625 65213 203 40677 AT&T MOBILITY 27559 309.95 COMMUNICATIONS 309.95 101 67500 160 40678 AD BRAKES 27766 941.92 FIRE APPARATUS MAINT. 941.92 625 65213 203 40679 PRE PAID LEGAL SERVICES INC 27801 67.75 MISCELLANEOUS 67.75 130 21019 40680 STANDARD INSURANCE COMPANY 28021 3,176.62 EMPLOYEE BENEFITS 3,176.62 130 20021 40681 GUS RUEB 28052 110.00 MISCELLANEOUS 110.00 130 20016 40682 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 347.14 PUMP EQUIPMENT REPAIR 294.97 527 66520 230 MISC. SUPPLIES 52.17 619 64460 120 5160 40683 U.S. HEALTHWORKS MEDICAL GROUP 28499 120.00 PERSONNEL EXAMINATIONS 85.00 101 64420 121 TRAINING EXPENSE 35.00 527 66520 260 40684 MELISSA MENDOZA 28642 240.00 CONTRACTUAL SERVICES 240.00 101 68010 220 1349 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 06/25/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40656 DORIS MORTENSEN 24871 162.00 EMPLOYEE BENEFITS 162.00 130 20015 40657 DALE ROYAL 25082 639.99 EMPLOYEE BENEFITS 104.99 130 20060 MISCELLANEOUS 535.00 130 20016 40658 JOE CYR 25213 60.00 MISC. SUPPLIES 60.00 531 65300 120 40659 OFFICE DEPOT 25224 140.82 OFFICE EXPENSE 140.82 201 65200 110 40660 RICK VELEZ 25265 189.00 EMPLOYEE BENEFITS 189.00 130 20060 40661 MITCHELL MATTEA 25302 558.60 MISCELLANEOUS 558.60 130 20016 40662 BLUE SHIELD OF CALIFORNIA 25398 2,229.96 MISCELLANEOUS 2,229.96 101 64550 031 40663 RON NOVELLI 25609 85.00 MISCELLANEOUS 85.00 130 20016 40664 MARTIN DILLON 25774 123.98 EMPLOYEE BENEFITS 123.98 130 20060 40665 ENVIRONMENTAL SYSTEMS RESEARCH I 26345 15.50 MISC. SUPPLIES 15.50 101 66100 120 40666 MARC SYMKOWICK 26350 161.00 MISCELLANEOUS 161.00 130 20016 40667 DANCE FORCE 26351 70.00 CONTRACTUAL SERVICES 70.00 101 68010 220 1642 40668 NATIONAL IMPRINT CORP 26505 350.65 MISCELLANEOUS -32.44 101 23611 OFFICE EXPENSE 383.09 101 65150 110 40669 CEMEX 26506 40.24 MISC. SUPPLIES 40.24 101 66210 120 40670 DANIEL BOYLE 26737 183.00 MISCELLANEOUS 183.00 130 20016 1 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 06/25/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40641 WEST PAYMENT CENTER 23940 229.44 LIBRARY--BOOKS AND MAPS 229.44 101 67500 129 40642 CALIFORNIA WATER SERVICE COMPANY 24249 662.40 MISCELLANEOUS 662.40 526 69020 233 40643 THE BERKELEY CHESS SCHOOL 24287 35.00 CONTRACTUAL SERVICES 35.00 101 68010 220 1349 40644 FASTLANE TEK INC. 24304 2,700.00 CAPITAL EQUIPMENT 2,700.00 619 64460 800 40645 CENTRAL COUNTY FIREFIGHTERS FUND 24519 97.50 MISCELLANEOUS 97.50 130 20080 40646 BURLINGAME POLICE ADMINISTRATION 24520 160.00 MISCELLANEOUS 160.00 130 20024 40647 BURLINGAME POLICE OFFICERS ASSN 24521 600.00 MISCELLANEOUS 600.00 130 20024 40648 C.L.E.A. 24523 487.50 MISCELLANEOUS 175.50 130 20027 MISCELLANEOUS 312.00 130 20026 40649 STANDARD INSURANCE CO. RB 24525 931.65 MISCELLANEOUS 931.65 130 20025 40650 TEAMSTERS #856 24526 525.00 UNION DUES 525.00 130 21091 40651 TEAMSTERS UNION LOCAL 856 24528 320.60 MISCELLANEOUS 320.60 130 21092 40652 KENNEDY/JENKS CONSULTANTS 24570 22,001.25 PROFESSIONAL & SPECIALIZED S 17,625.00 326 82220 210 PROFESSIONAL & SPECIALIZED S 1,995.00 326 82040 210 PROFESSIONAL & SPECIALIZED S 2,381.25 326 81180 210 40653 MAINTENANCE SUPERINTENDENTS ASSO 24605 120.00 DUES & SUBSCRIPTIONS 120.00 527 66520 240 40654 AETNA 24760 3,822.19 EMPLOYEE BENEFITS 3,822.19 130 20022 40655 DELTA DENTAL PLAN OF CALIFORNIA 24793 4,991.51 EMPLOYEE BENEFITS 4,991.51 130 20014 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 06/25/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40626 JONES AND MAYER 22818 90.00 PROFESSIONAL & SPECIALIZED S 90.00 101 64350 210 40627 ATHENS ADMINISTRATORS 22851 9,758.00 CLAIMS ADJUSTING SERVICES 9,758.00 618 64520 225 40628 SAN MATEO PUBLIC LIBRARY 22891 8,000.00 CONTRACTUAL SERVICES 8,000.00 101 67500 220 40629 TLC ADMINISTRATORS 23156 175.00 MISCELLANEOUS 175.00 101 64420 031 40630 CYBERNET CONSULTING, INC. 23234 11,831.25 PROFESSIONAL & SPECIALIZED S 11,831.25 326 80910 210 40631 OFFICE MAX 23306 549.63 OFFICE EXPENSE 462.07 101 65100 110 OFFICE EXPENSE 87.56 621 64450 110 40632 AIRGAS 23307 294.32 SMALL TOOLS 294.32 201 65200 130 40633 ERLER AND KALINOWSKI,INC. 23531 80,662.16 CONTRACTUAL SERVICES 8,584.41 320 80520 220 PROFESSIONAL & SPECIALIZED S 72,077.75 326 82300 210 40634 CALIFORNIA EMS ACADEMY 23612 5,000.00 TRAINING EXPENSE 5,000.00 201 65200 260 40635 REFRIGERATION SUPPLIES DISTRIBUT 23639 24.43 MISC. SUPPLIES 24.43 619 64460 120 5240 40636 BKF ENGINEERS 23641 28,903.20 PROFESSIONAL & SPECIALIZED S 28,903.20 327 81800 210 40637 SCS ENGINEERS 23727 13,810.11 PROFESSIONAL & SPECIALIZED S 13,810.11 528 66600 210 40638 ALTA LANGUAGE SERVICES, INC. 23889 55.00 PROFESSIONAL & SPECIALIZED S 55.00 101 64420 210 40639 WEST VALLEY CONSTRUCTION 23895 5,223.77 CAPITAL EQUIPMENT 5,223.77 526 69020 801 40640 RICHARD HARBER 23928 300.00 DEPOSIT REFUNDS 300.00 101 22520 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 06/25/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40612 ARROWHEAD MOUNTAIN SPRING WATER 19330 669.40 OFFICE EXPENSE 4.27 101 64200 110 MISC. SUPPLIES 4.26 101 64150 120 MISC. SUPPLIES 4.26 101 64350 120 BANKING SERVICE FEES 124.19 101 64250 120 MISC. SUPPLIES 4.27 101 64420 120 MISC. SUPPLIES 353.92 201 65200 111 MISC. SUPPLIES 67.96 526 69020 120 OFFICE EXPENSE 106.27 621 64450 110 40613 ALL FENCE COMPANY, INC. 19710 6,807.41 MISC. SUPPLIES 6,807.41 326 81230 120 40614 PENINSULA CORRIDOR JOINT 20060 1,890.93 CONTRACTUAL SERVICES 1,890.93 736 64570 220 40615 RACQUET SMITH 20339 2,400.00 CONTRACTUAL SERVICES 2,400.00 101 68010 220 1782 40616 DAPPER TIRE CO., INC. 20464 2,882.52 SUPPLIES 2,882.52 620 15000 40617 PBS&J 20526 3,725.00 PROFESSIONAL & SPECIALIZED S 3,725.00 530 65400 210 40618 RENEE RAMSEY 21136 2,100.00 CONTRACTUAL SERVICES 2,100.00 101 68010 220 1331 40619 HILLYARD/SAN FRANCISCO 21658 175.36 MISC. SUPPLIES 175.36 101 68020 120 2200 40620 WESTERN HIGHWAY PRODUCTS, INC. 21680 3,137.35 TRAFFIC CONTROL MATERIALS 3,137.35 101 66210 222 40621 IEDA 21981 3,046.28 PROFESSIONAL & SPECIALIZED S 3,046.28 101 64420 210 40622 EXPRESS PLUMBING 22092 2,940.00 DEPOSIT REFUNDS 2,940.00 101 22520 40623 TOWNE FORD SALES, INC. 22146 30.81 SUPPLIES 30.81 620 15000 40624 SLM DISTRIBUTING 22186 118.04 LIBRARY--BOOKS AND MAPS 118.04 101 67500 129 40625 SAN MATEO DAILY JOURNAL 22804 1,800.00 MISC. SUPPLIES 1,800.00 101 66100 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 06/25/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40598 BLACKWELL'S BOOK SERVICE 14153 1,111.48 LIBRARY--BOOKS AND MAPS 1,111.48 101 67500 129 40599 IDEAL LANDSCAPE 14443 750.00 DEPOSIT REFUNDS 750.00 101 22520 40600 ALL CITY MANAGEMENT 15595 3,458.52 CONTRACTUAL SERVICES 3,458.52 101 65100 220 40601 DAILY JOURNAL CORP. 15626 89.00 PUBLICATIONS & ADVERTISING 89.00 101 64200 150 40602 HITECH SYSTEMS, INC. 15712 13,024.00 MISCELLANEOUS 13,024.00 101 65100 400 40603 MOSS RUBBER & EQUIPMENT CORP. 16225 30.08 SUPPLIES 30.08 620 15000 40604 DEPT OF TOXIC SUBSTANCES 17117 60.00 EQUIPMENT MAINT. 60.00 620 66700 200 40605 CALIFORNIA CONSERVATION CORPS 17141 5,000.00 CONTRACTUAL SERVICES 5,000.00 101 68020 220 2100 40606 CENTRAL BUSINESS EQUIPMENT 18011 318.04 EQUIPMENT MAINT. 318.04 530 65400 200 40607 SIERRA MORENO MERCANTILE CO. 18357 151.51 SMALL TOOLS 151.51 101 68020 130 2300 40608 TOWN OF HILLSBOROUGH 18419 3,320.00 MISCELLANEOUS 3,320.00 130 20018 40609 MILLS-PENINSULA HEALTH SERVICES 18546 694.40 PROFESSIONAL & SPECIALIZED S 694.40 101 64420 210 40610 PREFERRED ALLIANCE 19025 317.20 PERSONNEL EXAMINATIONS 317.20 101 64420 121 40611 PRUDENTIAL OVERALL SUPPLY 19027 80.80 FIRE APPARATUS MAINT. 80.80 625 65213 203 1 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 06/25/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40586 CITY OF SAN MATEO 03366 10,228.80 CONTRACTUAL SERVICES 10,228.80 101 66100 220 40587 INFORMATION SERVICES DEPT. 03378 1,752.08 CONTRACTUAL SERVICES 1,752.08 101 65150 220 40588 SAN MATEO COUNTY CONVENTION & 03431 98,552.83 MISCELLANEOUS 98,552.83 731 22587 40589 TAP PLASTICS 03739 132.25 MISC. SUPPLIES 132.25 619 64460 120 40590 WEST GROUP PAYMENT CTR. 03964 499.60 PROFESSIONAL & SPECIALIZED S 499.60 101 64350 210 40591 MUFFIE CALBREATH 09125 855.00 CONTRACTUAL SERVICES 855.00 101 68010 220 1891 40592 ABAG - LIABILITY 09518 330.00 CLAIMS PAYMENTS 330.00 618 64520 601 40593 WFCB OSH COMMERCIAL SERVICES 09670 1,105.95 MISC. SUPPLIES 118.35 101 68020 120 2200 MISC. SUPPLIES 214.17 101 66210 120 BLDG. & GROUNDS MAINT. 101.10 101 68020 190 2200 TRAFFIC CONTROL MATERIALS 43.13 101 66210 222 BLDG. & GROUNDS MAINT. 72.26 201 65200 190 MISC. SUPPLIES 40.37 526 69020 120 SMALL TOOLS 156.12 526 69020 130 SMALL TOOLS 80.77 527 66520 130 CONTRACTUAL SERVICES 159.42 527 66520 220 MISC. SUPPLIES 46.08 619 64460 120 5120 MISC. SUPPLIES 21.02 619 64460 120 MISC. SUPPLIES 53.16 619 64460 120 5240 40594 DARYL D JONES INC 10101 491.00 CONTRACTUAL SERVICES 491.00 201 65200 220 40595 SHAFFER'S AUTO SERVICE CENTER 11324 251.54 VEHICLE MAINT. 251.54 201 65200 202 40596 RADIOSHACK CORPORATION 11749 6.00 MISC. SUPPLIES 6.00 619 64460 120 5110 40597 SENSUS METERING SYSTEMS 14144 200.00 MISC. SUPPLIES 200.00 526 69020 120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 06/25/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40573 LEAGUE OF CALIFORNIA CITIES 01745 37.78 MISC. SUPPLIES 37.78 101 64350 120 40574 CITY OF REDWOOD CITY 01862 75.00 TRAINING EXPENSE 75.00 101 64420 262 40575 VEOLIA WATER 02110 41,159.51 BLDG. & GROUNDS MAINT. 13,047.19 527 66530 190 CAPITAL EQUIPMENT 28,112.32 527 66530 800 40576 GENE EVANS 02149 211.50 CONTRACTUAL SERVICES 211.50 101 68010 220 1643 40577 EWING IRRIGATION PRODUCTS 02157 118.90 MISC. SUPPLIES 118.90 101 68020 120 2200 40578 WATER/FINANCE PETTY CASH 02184 1,354.01 MISCELLANEOUS 1,354.01 896 20283 40579 W.W. GRAINGER, INC. 02248 4,676.98 MISC. SUPPLIES 259.24 101 68020 120 2200 SMALL TOOLS 91.55 526 69020 130 CAPITAL EQUIPMENT 4,106.30 526 69020 800 MISC. SUPPLIES 17.52 527 66520 120 MISC. SUPPLIES 202.37 620 66700 120 40580 HEWLETT PACKARD 02457 1,099.06 SMALL TOOLS 1,099.06 531 65300 130 40581 LAWSON PRODUCTS, INC. 02755 204.12 SUPPLIES 204.12 620 15000 40582 MEG MONROE 02936 1,547.50 EMPLOYEE BENEFITS 850.50 130 20060 EMPLOYEE BENEFITS 697.00 130 20015 40583 OCLC,INC. 03033 798.62 LIBRARY--BOOKS AND MAPS 798.62 101 67500 129 40584 P. G. & E. 03054 19,327.72 GAS & ELECTRIC 18,979.13 101 66100 170 GAS & ELECTRIC 348.59 201 65200 170 40585 R & S ERECTION OF 03234 56.81 MISC. SUPPLIES 56.81 619 64460 120 5150 CITY OF BURLINGAME 06-18-2009 WARRANT REG I S T E R PAGE 11 FUND RECAP - 08-09 NAME FUND AMOUNT GENERAL FUND 101 104,539.36 CENTRAL COUNTY FIRE 201 28,734.08 CAPITAL IMPROVEMENTS FUND 320 7,550.14 WATER CAPITAL PROJECT FUND 326 55,683.09 SEWER CAPITAL PROJECT FUND 327 45,630.29 WATER FUND 526 257,975.99 SEWER FUND 527 7,880.59 SOLID WASTE FUND 528 33.40 PARKING ENTERPRISE FUND 530 2,742.18 BUILDING ENTERPRISE FUND 531 109.21 SELF INSURANCE FUND 618 2,519.15 FACILITIES SERVICES FUND 619 22,028.65 EQUIPMENT SERVICES FUND 620 4,299.14 INFORMATION SERVICES FUND 621 37,660.17 FIRE MECHANIC SERVICES FUND 625 1,972.45 OTHER LOCAL GRANTS/DONATIONS 730 958.01 TRUST AND AGENCY FUND 731 403.60 BURLINGAME TRAIN SHUTTLE PROGRAM 736 23,544.30 UTILITY REVOLVING FUND 896 656.44 TOTAL FOR APPROVAL $604,920.24 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 11 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 40468 THROUGH C1018 INCLUSIVE,TOTALING IN THE AMOUNT OF $604,920.24, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 06/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40562 CLARK GUINAN 29278 390.00 TRAVEL & MEETINGS 390.00 101 64350 250 40563 ALL STAR GLASS 29368 184.98 SUPPLIES 184.98 620 15000 40564 PAM DONKIN 29486 2,960.00 CONTRACTUAL SERVICES 2,960.00 101 68010 220 1331 40565 EXPRESS SAFETY INC 29600 119.08 MISC. SUPPLIES 119.08 101 66210 120 40566 KUSSMAIL ELECTRONICS 29603 89.91 FIRE APPARATUS MAINT. 89.91 201 65200 203 40567 COUNTY OF SAN MATEO 29604 50.00 MISC. SUPPLIES 50.00 101 66100 120 40568 TASK FORCE TIPS 29605 22.87 SMALL TOOLS 22.87 201 65200 130 40569 JOLOKIA CORPORATION 29606 2,250.00 CONTRACTUAL SERVICES 2,250.00 101 65150 220 40570 CENTRAL COUNTY FIRE SOCIAL CLUB 29607 1,333.69 TRAINING EXPENSE 1,333.69 201 65200 260 40571 SHRED WORKS INC 29608 56.25 MISCELLANEOUS 56.25 101 30730 40572 VICTOR LING 29609 4,150.00 DEPOSIT REFUNDS 4,150.00 101 22520 C1016 COLORPRINT 17497 98.87 OFFICE EXPENSE 98.87 101 64250 110 C1017 BURTON'S FIRE, INC. 19366 1,873.49 FIRE APPARATUS MAINT. 84.34 201 65200 203 FIRE APPARATUS MAINT. 1,789.15 625 65213 203 C1018 CDW GOVERNMENT, INC. 21482 80.61 OFFICE EXPENSE 23.40 101 64250 110 MISC. SUPPLIES 57.21 101 66100 120 TOTAL $604,920.24 c c c CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 06/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40550 ADVANCED INFRASTRUCTURE TECHNOLO 28004 1,416.37 SMALL TOOLS 1,416.37 527 66520 130 40551 CINTAS FIRE PROTECTION 28124 158.41 PROFESSIONAL & SPECIALIZED S 158.41 619 64460 210 5130 40552 AT&T MOBILITY 28132 193.32 MISCELLANEOUS 193.32 731 22554 40553 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 163.62 PUMP EQUIPMENT REPAIR 163.62 527 66520 230 40554 BAKER AND TAYLOR 28347 691.17 LIBRARY CATALOGING EXPENSE 71.10 101 67500 124 LIBRARY--RECORDS AND CASSETT 620.07 101 67500 125 40555 U.S. HEALTHWORKS MEDICAL GROUP 28499 75.00 TRAINING EXPENSE 75.00 527 66520 260 40556 RICOH AMERICAN CORP 28640 140.91 LIBRARY EXPENSES 140.91 731 22531 40557 ICLEI USA MEMBERSHIP 28795 600.00 PROFESSIONAL & SPECIALIZED S 600.00 101 64560 210 40558 BAY AREA NEWS GROUP 28800 514.12 MISC. SUPPLIES 289.36 101 64400 120 MISC. SUPPLIES 224.76 320 82020 120 40559 MUNICIPAL AUDITING SERVICES 28938 4,542.19 BUSINESS LICENSE REFUND 4,542.19 101 22503 40560 PACIFIC MAINTENANCE COMPANY 29145 11,917.09 CONTRACTUAL SERVICES 267.02 619 64460 220 5121 CONTRACTUAL SERVICES 1,858.08 619 64460 220 5110 CONTRACTUAL SERVICES 1,792.07 619 64460 220 5190 CONTRACTUAL SERVICES 135.01 619 64460 220 5230 CONTRACTUAL SERVICES 1,229.60 619 64460 220 5130 CONTRACTUAL SERVICES 3,681.14 619 64460 220 5180 CONTRACTUAL SERVICES 752.05 619 64460 220 5240 CONTRACTUAL SERVICES 380.02 619 64460 220 5170 CONTRACTUAL SERVICES 450.02 619 64460 220 5210 CONTRACTUAL SERVICES 1,372.08 619 64460 220 5120 40561 NASSCO INC 29164 3,400.00 TRAINING EXPENSE 3,400.00 527 66520 260 SC. SUPPLIES 156.33 730 69533 MISC. SUPPLIES 328.68 730 69583 120 CONTRACTUAL SERVICES 473.00 730 69533 220 MISCELLANEOUS 69.37 731 22558 C C � CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 06/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40549 U.S. BANK CORPORATE PAYMENT SYST 27931 23,715.32 OFFICE EXPENSE 87.35 101 65100 110 OFFICE EXPENSE 26.75 101 64420 110 OFFICE EXPENSE 36.04 101 66100 110 OFFICE EXPENSE 17.24 101 65150 110 OFFICE EXPENSE 5.32 101 66210 110 MISC. SUPPLIES 23.78 101 67500 120 MISC. SUPPLIES 4,418.00 101 68010 120 1111 MISC. SUPPLIES 363.38 101 68010 120 1785 MISC. SUPPLIES 2,665.51 101 68010 120 1781 MISC. SUPPLIES 21.26 101 68010 120 1373 MISC. SUPPLIES 416.75 101 65150 120 MISC. SUPPLIES 340.01 101 65100 120 MISC. SUPPLIES 1,029.06 101 67500 120 MISC. SUPPLIES 24.08 101 64400 120 MISC. SUPPLIES 187.86 101 68010 120 1521 MISC. SUPPLIES 2.55 101 68010 120 1330 MISC. SUPPLIES 12.70 101 68010 120 1520 MISC. SUPPLIES 72.00 101 68010 120 1891 MISC. SUPPLIES 153.11 101 68020 120 2200 MISC. SUPPLIES 39.44 101 68010 120 1330 MISC. SUPPLIES 895.76 101 68010 120 1101 LIBRARY--BOOKS AND MAPS 47.10 101 67500 129 BLDG. & GROUNDS MAINT. 65.85 101 67500 190 BLDG. & GROUNDS MAINT. 129.79 101 68020 190 2300 BLDG. & GROUNDS MAINT. 13.10 101 68010 190 1114 BLDG. & GROUNDS MAINT. 245.00 101 68020 190 2200 EQUIPMENT MAINT. 660.91 101 67500 209 CONTRACTUAL SERVICES 695.00 101 68010 220 1370 CONTRACTUAL SERVICES 86.31 101 68010 220 1950 CONTRACTUAL SERVICES 100.00 101 68010 220 1646 MISCELLANEOUS 149.04 101 67500 235 DUES & SUBSCRIPTIONS 199.00 101 66100 240 DUES & SUBSCRIPTIONS 19.95 101 64150 240 TRAVEL & MEETINGS 50.00 101 64150 250 TRAVEL & MEETINGS 19.38 101 69537 250 TRAVEL & MEETINGS 31.20 101 64150 250 TRAVEL & MEETINGS 100.00 101 66100 250 TRAVEL & MEETINGS 408.54 101 64250 250 TRAINING EXPENSE -114.00 101 65100 260 TRAINING EXPENSE 100.00 101 66210 260 TRAINING EXPENSE 40.00 101 68020 260 2300 BLDG. & GROUNDS MAINT. 373.34 201 65200 190 TRAVEL & MEETINGS 4,947.68 526 69020 250 TRAINING EXPENSE 50.00 526 69020 260 MISC. SUPPLIES 139.50 527 66520 120 DUES & SUBSCRIPTIONS 264.00 527 66520 240 TRAVEL & MEETINGS 1,619.32 527 66520 250 TRAINING EXPENSE 100.00 527 66520 260 MISC. SUPPLIES 517.11 619 64460 120 SMALL TOOLS 123.87 620 66700 130 PROFESSIONAL & SPECIALIZED S 669.00 620 66700 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 06/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40548 GROENIGER & CO. 27811 324.47 MISC. SUPPLIES 324.47 526 69020 120 C < < CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 06/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40533 USPS-HASLER 26134 5,000.00 MISCELLANEOUS 5,000.00 101 15500 40534 COIN TECH 26173 103.01 EQUIPMENT MAINT. 103.01 530 65400 200 40535 BAKER AND TAYLOR BOOKS 26276 6,223.65 LIBRARY CATALOGING EXPENSE 1,520.94 101 67500 124 LIBRARY--RECORDS AND CASSETT 4,702.71 101 67500 125 40536 CHEESE PLEASE 26635 161.55 TRAVEL & MEETINGS 161.55 101 64150 250 40537 UNITED COMFORT SOLUTIONS INC 26639 6,192.41 PROFESSIONAL & SPECIALIZED S 6,192.41 619 64460 210 5240 40538 CALIFORNIA SUPPLY NORTH, INC. 26716 426.82 BLDG. & GROUNDS MAINT. 426.82 101 67500 190 40539 SKYLINE BUSINESS PRODUCTS 26825 281.52 OFFICE EXPENSE 104.87 101 66210 110 OFFICE EXPENSE 59.65 101 64200 110 OFFICE EXPENSE 117.00 526 69020 110 40540 COMCATE 27558 6,088.00 CONTRACTUAL SERVICES 6,088.00 101 64560 220 40541 FRANCOTYP-POSTALIA, INC. 27587 85.05 MISC. SUPPLIES 85.05 101 67500 120 40542 LOOMIS 27594 2,629.17 BANKING SERVICE FEES 500.00 101 64250 120 MISC. SUPPLIES 2,129.17 530 65400 120 40543 MICHAEL CARUSO 27625 750.00 DEPOSIT REFUNDS 750.00 101 22520 40544 EPC CONSULTANTS 27676 1,652.75 CONTRACTUAL SERVICES 1,652.75 327 81800 220 40545 AT&T MOBILITY 27715 63.13 COMMUNICATIONS 63.13 531 65300 160 40546 AT&T MOBILITY 27717 330.65 COMMUNICATIONS 330.65 101 66100 160 40547 AT&T MOBILITY 27758 32.62 COMMUNICATIONS 32.62 101 65150 160 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 06/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40519 OFFICE MAX 23306 3,971.85 OFFICE EXPENSE 1,171.79 101 66100 110 OFFICE EXPENSE 44.23 101 64400 110 MISC. SUPPLIES 382.87 101 67500 120 SMALL TOOLS 2,065.35 619 64460 130 OFFICE EXPENSE 307.61 621 64450 110 40520 METROTECH 23337 245.89 EQUIPMENT MAINT. 245.89 526 69020 200 40521 MCMASTER-CARR SUPPLY CO. 23611 326.34 MISC. SUPPLIES 29.28 619 64460 120 5190 MISC. SUPPLIES 103.58 619 64460 120 5180 SMALL TOOLS 193.48 619 64460 130 40522 DEPARTMENT OF JUSTICE 23905 595.00 MISCELLANEOUS 595.00 101 23620 40523 SOUTH SAN FRANCISCO TIRE SERVICE 23950 877.05 SUPPLIES 877.05 620 15000 40524 PENINSULA LIBRARY SYSTEM 23983 2,725.64 CONTRACTUAL SERVICES 2,725.64 101 67500 220 40525 METCALF & EDDY INC 24445 47,000.09 CONTRACTUAL SERVICES 47,000.09 326 80910 220 40526 BAKER & TAYLOR ENTERTAINMENT 24465 973.51 LIBRARY CATALOGING EXPENSE 288.00 101 67500 124 LIBRARY--RECORDS AND CASSETT 685.51 101 67500 125 40527 UNIQUE MANAGEMENT SERVICES, INC. 24602 187.95 MISCELLANEOUS 187.95 101 36320 40528 LANGUAGE LINE SERVICES 24815 90.00 CONTRACTUAL SERVICES 90.00 201 65200 220 40529 PAUL CLAY 25282 90.00 CONTRACTUAL SERVICES 90.00 101 68010 220 1788 40530 SPENCON CONSTRUCTION INC. 25490 8,683.00 CONTRACTUAL SERVICES 8,683.00 326 81230 220 40531 IDEATE, INC. 25493 500.00 TRAINING EXPENSE 500.00 101 66100 260 40532 WELLS FARGO FINANCIAL LEASING 25820 154.63 RENTS & LEASES 154.63 526 69020 180 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 06/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40505 ARROWHEAD MOUNTAIN SPRING WATER 19330 70.32 MISC. SUPPLIES 70.32 101 67500 120 40506 JOHN CAHALAN, ASLA 19561 582.79 CONTRACTUAL SERVICES 582.79 320 81080 220 40507 AMERICAN SOCIETY OF CIVIL ENGINE 19821 245.00 DUES & SUBSCRIPTIONS 245.00 101 66100 240 40508 AFFINITEL COMMUNICATIONS 20246 260.00 COMMUNICATIONS 260.00 621 64450 160 40509 CWEA - CALIFORNIA WATER 20631 100.00 TRAVEL & MEETINGS 100.00 527 66520 250 40510 BROWN & CALDWELL 21507 43,977.54 PROFESSIONAL & SPECIALIZED S 43,977.54 327 82240 210 40511 TURBO DATA SYSTEMS, INC. 21767 6,504.91 MISCELLANEOUS 6,504.91 101 37010 40512 TECHNOLOGY,ENGINEERING & CONSTRU 22435 400.00 GAS, OIL & GREASE 200.00 101 65100 201 PROFESSIONAL & SPECIALIZED S 200.00 620 66700 210 40513 CSG CONSULTANTS 22465 1,140.00 MISCELLANEOUS 950.00 201 35220 000 7100 MISCELLANEOUS 190.00 201 35221 000 7100 40514 PARKING COMPANY OF AMERICA 22500 23,544.30 CONTRACTUAL SERVICES 7,609.60 736 64572 220 CONTRACTUAL SERVICES 15,934.70 736 64571 220 40515 SAN MATEO REGIONAL NETWORK, INC. 22759 435.00 UTILITY EXPENSE 435.00 896 20281 40516 PITNEY BOWES INC 22878 342.00 CITY HALL MAINTENANCE 342.00 621 64450 200 40517 PENINSULA UNIFORM & EQUIPMENT 22899 662.51 UNIFORMS AND EQUIPMENT 642.51 101 65100 140 UNIFORMS AND EQUIPMENT 20.00 530 65400 140 40518 A&B TRAILER HITCH CO. 22998 57.85 SMALL TOOLS 57.85 101 68020 130 2200 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 06/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40491 FORTE PRESS CORP. 13759 75.38 OFFICE EXPENSE 75.38 101 65100 110 40492 FOUNDATION FOR CROSS-CONNECTION 13961 446.85 DUES & SUBSCRIPTIONS 446.85 526 69020 240 40493 SAN MATEO LOCK WORKS 14643 27.31 BLDG. & GROUNDS MAINT. 27.31 101 68020 190 2200 40494 DAILY JOURNAL CORP. 15626 130.20 PUBLICATIONS & ADVERTISING 130.20 101 64200 150 40495 MILLBRAE LOCK SHOP 15739 38.08 BLDG. & GROUNDS MAINT. 20.59 101 68020 190 2200 MISC. SUPPLIES 17.49 619 64460 120 5180 40496 CUMMINS WEST, INC. 16414 201.95 SMALL TOOLS 201.95 527 66520 130 40497 MUNICIPAL MAINTENANCE 16629 92.93 SUPPLIES 876.21 620 15000 EQUIPMENT MAINT. -783.28 620 66700 200 40498 METRO MOBILE COMMUNICATIONS 17402 147.00 RADIO MAINT. 147.00 201 65200 205 40499 CECIL H. WELLS JR & 18403 6,742.59 PROFESSIONAL & SPECIALIZED S 6,742.59 320 82370 210 40500 TOWN OF HILLSBOROUGH 18419 24,441.88 MISCELLANEOUS 24,441.88 201 65200 012 40501 BAY ALARM 18854 95.00 PROFESSIONAL & SPECIALIZED S 95.00 619 64460 210 5180 40502 AMERICAN WATER WORKS ASSN. 18951 82.00 DUES & SUBSCRIPTIONS 82.00 526 69020 240 40503 PRUDENTIAL OVERALL SUPPLY 19027 1,039.78 UNIFORMS AND EQUIPMENT 180.26 101 66210 140 UNIFORMS AND EQUIPMENT 310.15 526 69020 140 UNIFORMS AND EQUIPMENT 180.60 527 66520 140 UNIFORMS AND EQUIPMENT 33.40 528 66600 140 UNIFORMS AND EQUIPMENT 109.26 619 64460 140 UNIFORMS AND EQUIPMENT 226.11 620 66700 140 40504 PRIORITY 1 19239 225.00 EQUIPMENT MAINT. 225.00 101 65100 200 C � � CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 06/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40478 P. G. & E. 03054 1,992.42 GAS & ELECTRIC 19.87 101 68020 170 2200 GAS & ELECTRIC 3.85 101 66100 170 GAS & ELECTRIC 1,958.47 101 68010 170 1286 GAS & ELECTRIC 10.23 527 66520 170 40479 AT&T 03080 221.44 UTILITY EXPENSE 221.44 896 20281 40480 R & S ERECTION OF 03234 26.22 MISC. SUPPLIES 26.22 619 64460 120 5150 40481 SAN FRANCISCO WATER DEPT. 03353 249,499.51 WATER PURCHASES 249,499.51 526 69020 171 40482 STATE CONTROLLER 03666 50.10 MISCELLANEOUS 50.10 101 37010 40483 TIMBERLINE TREE SERVICE, INC. 03760 21,164.56 CONTRACTUAL SERVICES 21,164.56 101 68020 220 2300 40484 SAFETY KLEEN CORP. 09168 327.07 RENTS & LEASES 327.07 101 68020 180 2200 40485 LIFE ASSIST 09392 125.57 SUPPLIES 125.57 201 65200 112 40486 OLE'S 09626 352.87 SMALL TOOLS 30.31 201 65200 130 FIRE APPARATUS MAINT. 264.66 201 65200 203 SUPPLIES 57.90 620 15000 40487 INTERSTATE TRAFFIC 09790 14,072.45 TRAFFIC CONTROL MATERIALS 13,777.47 101 66210 222 MISC. SUPPLIES 294.98 526 69020 120 40488 3 T EQUIPMENT CO. 10077 562.14 SUPPLIES 562.14 620 15000 40489 MEYERS, NAVE, RIBACK, SILVER 11101 3,188.75 PROFESSIONAL & SPECIALIZED S 669.60 101 64350 210 PROFESSIONAL & SPECIALIZED S 2,519.15 618 64520 210 40490 BURLINGAME POLICE DEPT 13720 1,100.00 COMMUNICATIONS 160.00 101 65100 160 TRAINING EXPENSE 450.00 101 65100 260 COMMUNICATIONS 40.00 530 65400 160 TRAINING EXPENSE 450.00 530 65400 260 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 06/18/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40468 ALPINE AWARDS, INC. 01052 28.95 TRAINING EXPENSE 28.95 527 66520 260 40469 ALAN STEEL & SUPPLY CO. 01059 556.08 SUPPLIES 556.08 620 15000 40470 WHITE CAP 01250 120.39 SMALL TOOLS 120.39 526 69020 130 40471 BURLINGAME AUTO SUPPLY 01507 1,026.17 EQUIPMENT MAINT. 5.24 101 68020 200 2200 VEHICLE MAINT. 10.01 201 65200 202 FIRE APPARATUS MAINT. 78.54 201 65200 203 SUPPLIES 749.08 620 15000 FIRE APPARATUS MAINT. 183.30 625 65213 203 40472 CITY OF REDWOOD CITY 01862 36,750.56 COMMUNICATIONS 300.00 621 64450 160 CITY HALL MAINTENANCE 36,450.56 621 64450 220 40473 L. N. CURTIS & SONS 02027 377.03 SMALL TOOLS 82.05 201 65200 130 MISCELLANEOUS 294.98 201 65200 144 40474 DEMCO, INC. 02043 38.86 LIBRARY--RECORDS AND CASSETT 38.86 101 67500 125 40475 FEDEX 02160 280.68 OFFICE EXPENSE 53.55 101 66100 110 MISC. SUPPLIES 181.05 527 66520 120 MISC. SUPPLIES 46.08 531 65300 120 40476 W.W. GRAINGER, INC. 02248 2,335.34 SMALL TOOLS 224.00 101 68020 130 2300 SMALL TOOLS 124.93 201 65200 130 SMALL TOOLS 1,309.29 526 69020 130 PUMP EQUIPMENT REPAIR 73.15 526 69020 230 MISC. SUPPLIES 313.41 619 64460 120 MISC. SUPPLIES 11.34 619 64460 120 5150 SMALL TOOLS 279.22 619 64460 130 40477 GRANITE ROCK COMPANY 02261 661.89 STREET RESURFACING EXPENSE 661.89 101 66210 226 C � A CITY OF BURLINGAME 06-12-2009 W A R R A N T R E G I S T E R PAGE 11 FUND RECAP 08-09 NAME FUND AMOUNT GENERAL FUND 101 184,320.71 CENTRAL COUNTY FIRE 201 6,229.48 CAPITAL IMPROVEMENTS FUND 320 28,876.04 WATER CAPITAL PROJECT FUND 326 235,841.91 WATER FUND 526 10,308.75 SEWER FUND 527 10,461.97 SOLID WASTE FUND 528 917.00 PARKING ENTERPRISE FUND 530 10,225.00 BUILDING ENTERPRISE FUND 531 3,000.00 SELF INSURANCE FUND 618 147,077.20 FACILITIES SERVICES FUND 619 7,987.99 EQUIPMENT SERVICES FUND 620 1,909.52 INFORMATION SERVICES FUND 621 2,710.86 FIRE MECHANIC SERVICES FUND 625 881.17 OTHER LOCAL GRANTS/DONATIONS 730 4,085.11 TRUST AND AGENCY FUND 731 4,766.17 UTILITY REVOLVING FUND 896 791.77 TOTAL FOR APPROVAL $66P,390.65 4 (o.c)O7> Vc)i D c�c722c� �1 Ke,.a� VOID 40)4 HONORABLE MAYOR AND CITY COUNCIL: THIS IS TO CERTIFY THAT THE CLAIMS LISTED ON PAGES NUMBERED FROM 1 THROUGH 11 INCLUSIVE, AND/OR CLAIMS NUMBERED FROM 40350 THROUGH C1015 INCLUSIVE,TOTALING IN THE AMOUNT OF $660,390.65, HAVE BEEN CHECKED IN DETAIL AND APPROVED BY THE PROPER OFFICIALS, AND IN MY OPINION REPRESENT FAIR AND JUST CHARGES AGAINST THE CITY IN ACCORDANCE WITH THEIR RESPECTIVE AMOUNTS AS INDICATED THEREON. RESPECTFULLY SUBMITTED, .................................... .../.../... FINANCE DIRECTOR DATE APPROVED FOR PAYMENT .................................... .../.../... COUNCIL DATE CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 10 06/12/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40466 CRAIG PATZER 29601 3,000.00 MISCELLANEOUS 3,000.00 531 22546 40467 ANTHONY LEE 29602 1,250.00 MISCELLANEOUS 800.00 101 22525 MISCELLANEOUS 450.00 101 36630 C1006 WITMER-TYSON IMPORTS, INC. 03788 498.33 MISC. SUPPLIES 98.33 101 65100 120 CONTRACTUAL SERVICES 400.00 101 65100 220 C1007 TESTING ENGINEERS, INC. 09270 19,812.75 PROFESSIONAL & SPECIALIZED S 19,812.75 320 82020 210 C1008 PIP PRINTING 10620 437.00 MISC. SUPPLIES 437.00 320 82020 120 C1009 ELECTRO-MOTION INCORPORATED 14007 634.00 PROFESSIONAL & SPECIALIZED S 634.00 619 64460 210 5160 C1010 VALLEY OIL CO. 15764 964.06 GAS, OIL & GREASE 964.06 201 65200 201 C1011 ACCURATE MAILINGS, INC 17623 2,977.38 MISCELLANEOUS 2,977.38 526 69020 233 C1012 KLEINFELDER, INC 18684 917.00 PROFESSIONAL & SPECIALIZED S 917.00 528 66600 210 C1013 CDW GOVERNMENT, INC. 21482 913.91 LIBRARY EXPENSES 913.91 731 22531 C1014 R&B COMPANY 22178 827.25 SMALL TOOLS 827.25 527 66520 130 C1015 DEWEY SERVICES, INC. 23902 430.00 CONTRACTUAL SERVICES 55.00 619 64460 220 5170 CONTRACTUAL SERVICES 70.00 619 64460 220 5120 CONTRACTUAL SERVICES 55.00 619 64460 220 5150 CONTRACTUAL SERVICES 70.00 619 64460 220 5110 CONTRACTUAL SERVICES 70.00 619 64460 220 5180 CONTRACTUAL SERVICES 55.00 619 64460 220 5130 CONTRACTUAL SERVICES 55.00 619 64460 220 5160 TOTAL $660,390.65 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 9 06/12/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40450 DREW HARRISON 28573 1,800.00 CONTRACTUAL SERVICES 1,800.00 730 69544 220 40451 ANDREA WONG 28628 800.00 CONTRACTUAL SERVICES 800.00 101 68010 220 1330 40452 PROVEN MANAGEMENT INC 28812 218,593.20 MISCELLANEOUS -24,288.13 326 20005 CONTRACTUAL SERVICES 242,881.33 326 80910 220 40453 MUNICIPAL AUDITING SERVICES 28938 3,034.63 BUSINESS LICENSE REFUND 3,034.63 101 22503 40454 ROSE FOUNDATION FOR COMMUNITIES 29032 125,000.00 CLAIMS PAYMENTS 125,000.00 618 64520 601 40455 HANNA GROUP 29061 1,800.00 PROFESSIONAL & SPECIALIZED S 1,800.00 320 82200 210 40456 LOREN MYROW 29178 186.00 CONTRACTUAL SERVICES 186.00 101 68010 220 1784 40457 ED WOOD 29269 2,168.01 TRAINING EXPENSE 2,168.01 101 64420 262 40458 AT&T 29312 25.12 COMMUNICATIONS 25.12 621 64450 160 40459 ANDY MASGA 29352 697.50 CONTRACTUAL SERVICES 697.50 101 68010 220 1661 40460 ALL STAR GLASS 29368 184.98 SUPPLIES 184.98 620 15000 40461 GIVE SOMETHING BACK 29412 36.23 OFFICE EXPENSE 36.23 101 68010 110 1101 40462 COCKTAIL MONKEYS 29597 600.00 CONTRACTUAL SERVICES 600.00 730 69544 220 40463 BRUCE GUYNN 29598 500.00 CONTRACTUAL SERVICES 500.00 730 69544 220 40464 STEVE HUTTON 29599 800.00 CONTRACTUAL SERVICES 800.00 730 69544 220 40465 EXPRESS SAFETY INC 29600 46.93 TRAINING EXPENSE 46.93 527 66520 260 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 8 06/12/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT *' Denotes Hand Written Checks 40440 MICHAEL CARUSO 27625 750.00 DEPOSIT REFUNDS 750.00 101 22520 40441 ACME SECURITY 27661 240.00 PROFESSIONAL & SPECIALIZED S 240.00 619 64460 210 5272 40442 AT&T MOBILITY 27713 52.72 COMMUNICATIONS 52.72 101 64250 160 40443 AT&T MOBILITY 27760 791.77 UTILITY EXPENSE 791.77 896 20280 40444 GROENIGER & CO. 27811 3,355.02 MISC. SUPPLIES 494.36 526 69020 120 CAPITAL EQUIPMENT 2,860.66 526 69020 801 40445 U.S. BANK CORPORATE PAYMENT SYST 27931 6,078.19 OFFICE EXPENSE 24.39 201 65200 110 MISC. SUPPLIES 20.22 201 65200 111 SUPPLIES 10.70 201 65200 112 MISC. SUPPLIES 117.89 201 65500 120 MISC. SUPPLIES 175.69 201 65200 120 SMALL TOOLS 537.67 201 65200 130 MISCELLANEOUS 47.45 201 65200 132 MISCELLANEOUS 133.15 201 65200 144 VEHICLE MAINT. 28.90 201 65200 202 FIRE APPARATUS MAINT. 226.96 201 65200 203 DUES & SUBSCRIPTIONS 274.00 201 65200 240 TRAVEL & MEETINGS 41.58 201 65200 250 TRAINING EXPENSE 1,621.10 201 65200 260 FIRE APPARATUS MAINT. 148.14 625 65213 203 MISCELLANEOUS 2,670.35 731 22554 40446 INTECOMP INC 27984 553.90 OFFICE EXPENSE 553.90 101 64250 110 40447 KIMLEY-HORN AND ASSOC INC 28116 4,827.55 CONTRACTUAL SERVICES 4,827.55 320 81960 220 40448 CINTAS FIRE PROTECTION 28124 1,200.00 PROFESSIONAL & SPECIALIZED S 600.00 619 64460 210 5230 PROFESSIONAL & SPECIALIZED S 600.00 619 64460 210 5141 40449 ALL INDUSTRIAL ELECTRIC SUPPLY 28171 798.41 EQUIPMENT MAINT. 29.37 101 68020 200 2200 MISC. SUPPLIES 526.04 619 64460 120 MISC. SUPPLIES 134.84 619 64460 120 5250 MISC. SUPPLIES 108.16 619 64460 120 5120 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 7 06/12/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT �* Denotes Hand Written Checks 40425 CALIFA GROUP 25245 2,067.21 EQUIPMENT MAINT. 2,067.21 101 67500 209 40426 LORAL LANDSCAPING 25394 173.00 BLDG. & GROUNDS MAINT. 173.00 101 66210 190 40427 KEVIN REYES 25970 120.00 CONTRACTUAL SERVICES 120.00 101 68010 220 1789 40428 PRISTINE AUTO DETAIL 26046 150.00 EQUIPMENT MAINT. 150.00 619 64460 200 40429 EDWARD R BACON CO 26515 942.83 SMALL TOOLS 942.83 101 66210 130 40430 R.A. METAL PRODUCTS, INC 26527 387.33 FIRE APPARATUS MAINT. 387.33 625 65213 203 40431 MARTINELLI ENVIRONMENT GRAPHICS 26551 508.78 PROFESSIONAL & SPECIALIZED S 508.78 320 80790 210 40432 UNITED COMFORT SOLUTIONS INC 26639 2,648.85 PROFESSIONAL & SPECIALIZED S 1,536.85 619 64460 210 5110 PROFESSIONAL & SPECIALIZED S 1,112.00 619 64460 210 5130 40433 CALIFORNIA SUPPLY NORTH, INC. 26716 368.45 BLDG. & GROUNDS MAINT. 368.45 101 67500 190 40434 THOMAS REX HARDY AIA 26740 1,890.00 DEPOSIT REFUND 1,890.00 101 22590 40435 AMERICAN MESSAGING 26822 9.28 COMMUNICATIONS 9.28 526 69020 160 40436 SAN FRANCISCO FENCERS CLUB 27032 280.80 CONTRACTUAL SERVICES 280.80 101 68010 220 1762 40437 INTERSTATE BATTERY SYSTEM OF SAN 27283 343.75 MISC. SUPPLIES 9.82 201 65200 111 TRAINING EXPENSE 333.93 201 65200 260 40438 RICOH AMERICAS CORPORATION 27326 565.47 LIBRARY EXPENSES 565.47 731 22531 40439 KEVIN GARDINER AND ASSOCIATES 27560 7,620.00 PROFESSIONAL & SPECIALIZED S 7,620.00 530 65400 210 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 6 06/12/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40410 PENINSULA LIBRARY SYSTEM 23983 150.00 TRAINING EXPENSE 150.00 101 67500 260 40411 QUILL 24090 87.48 MISC. SUPPLIES 28.50 101 67500 120 MISCELLANEOUS 58.98 101 67500 235 40412 BAYSIDE PRINTED PRODUCTS 24192 9,430.17 OFFICE EXPENSE 9,430.17 101 64250 110 40413 CALIFORNIA WATER SERVICE COMPANY 24249 662.40 MISCELLANEOUS 662.40 526 69020 233 40414 CITY OF BRISBANE 24387 15,076.37 PROFESSIONAL & SPECIALIZED S 7,538.19 101 68010 210 1100 PROFESSIONAL & SPECIALIZED S 7,538.18 101 68020 210 2100 40415 XEROX CORPORATION 24634 148.80 CONTRACTUAL SERVICES 148.80 101 67500 220 40416 EXCEL FITNESS SOLUTIONS 24854 325.00 EQUIPMENT MAINT. 325.00 201 65200 200 40417 S AND S SUPPLIES & SOLUTIONS 24963 43.34 MISC. SUPPLIES 29.38 101 66210 120 MISC. SUPPLIES 13.96 527 66520 120 40418 CAPRCBM 24989 175.00 DUES & SUBSCRIPTIONS 175.00 101 68010 240 1100 40419 A2Z BUSINESS SYSTEMS 25020 171.52 OFFICE EXPENSE 171.52 526 69020 110 40420 DE LAGE LANDEN 25057 172.94 CONTRACTUAL SERVICES 172.94 201 65200 220 40421 DIAMOND DIESEL SERVICE INC. 25062 710.74 SUPPLIES 710.74 620 15000 40422 CATHY FOXHOVEN 25088 20.00 CONTRACTUAL SERVICES 20.00 101 68010 220 1644 40423 OFFICE DEPOT 25224 328.69 OFFICE EXPENSE 328.69 101 68010 110 1101 40424 DFM ASSOCIATES 25240 52.80 OFFICE EXPENSE 52.80 101 64200 110 C < < CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 5 06/12/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT �* Denotes Hand Written Checks 40399 NORTH AMERICAN SPORTS MANAGEMENT 22382 1,460.00 MISC. SUPPLIES 1,460.00 101 68010 120 1785 40400 COUNTY CLERK SAN MATEO COUNTY 22558 50.00 MISC. SUPPLIES 50.00 101 66100 120 40401 VERIZON WIRELESS 22593 296.35 COMMUNICATIONS 296.35 101 68020 160 2100 40402 OFFICE MAX 23306 1,601.39 OFFICE EXPENSE 5.32 101 64400 110 OFFICE EXPENSE 95.84 101 64200 110 OFFICE EXPENSE 58.98 101 64250 110 OFFICE EXPENSE 85.95 101 66100 110 OFFICE EXPENSE 210.37 101 64200 110 OFFICE EXPENSE 456.85 101 68010 110 1101 OFFICE EXPENSE 67.74 101 66100 110 MISC. SUPPLIES 13.80 101 67500 120 OFFICE EXPENSE 67.99 201 65200 110 TRAINING EXPENSE 16.73 201 65200 260 OFFICE EXPENSE 138.95 621 64450 110 LIBRARY EXPENSES 382.87 731 22531 40403 WILCO SUPPLY 23333 56.27 SMALL TOOLS 56.27 526 69020 130 40404 INTERNATIONAL LASER GROUP 23380 485.50 MISCELLANEOUS 485.50 101 67500 235 40405 DATASAFE 23410 34.05 OFFICE EXPENSE 34.05 101 64200 110 40406 MCMASTER-CARR SUPPLY CO. 23611 26.80 MISC. SUPPLIES 26.80 619 64460 120 40407 KEITH MARTIN 23788 128.07 TRAINING EXPENSE 10.00 526 69020 260 MISC. SUPPLIES 4.00 527 66520 120 TRAVEL & MEETINGS 54.00 527 66520 250 TRAINING EXPENSE 4.00 527 66520 260 MISC. SUPPLIES 15.82 619 64460 120 5160 TRAINING EXPENSE 40.25 619 64460 260 40408 WEST VALLEY CONSTRUCTION 23895 11,542.71 CONTRACTUAL SERVICES 11,542.71 326 81230 220 40409 NEXTEL COMMUNICATIONS 23946 233.57 MISCELLANEOUS 233.57 731 22554 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 4 06/12/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40384 PRUDENTIAL OVERALL SUPPLY 19027 322.36 FIRE APPARATUS MAINT. 322.36 625 65213 203 40385 GOETZ BROTHERS 19045 106.52 MISC. SUPPLIES 89.04 101 68010 120 1788 MISC. SUPPLIES 17.48 101 68010 120 1780 40386 PENINSULA CORRIDOR JOINT 20060 4,380.00 RENTS & LEASES 2,190.00 526 69020 180 RENTS & LEASES 2,190.00 527 66520 180 40387 UNITED STATES POST OFFICE 20144 1,360.00 OFFICE EXPENSE 1,360.00 621 64450 110 40388 CMC FLUIDIQS INC 20421 8,206.00 PROFESSIONAL & SPECIALIZED S 5,706.00 326 80910 210 PUMP EQUIPMENT REPAIR 2,500.00 527 66520 230 40389 DAPPER TIRE CO., INC. 20464 425.69 SUPPLIES 425.69 620 15000 40390 PBS&J 20526 2,605.00 PROFESSIONAL & SPECIALIZED S 2,605.00 530 65400 210 40391 GOLDEN STATE COMMUNICATIONS INC 20634 195.00 COMMUNICATIONS 195.00 527 66520 160 40392 BAYSIDE BUILDING MATERIALS INC. 20650 1,658.80 MISC. SUPPLIES 866.40 101 66210 120 MISC. SUPPLIES 792.40 527 66520 120 40393 RENEE RAMSEY 21136 3,274.00 CONTRACTUAL SERVICES 3,274.00 101 68010 220 1331 40394 CEB 21210 252.06 MISC. SUPPLIES 252.06 101 64350 120 40395 CIR 21211 973.53 MISC. SUPPLIES 973.53 527 66520 120 40396 HILLYARD/SAN FRANCISCO 21658 351.42 MISC. SUPPLIES 351.42 101 68020 120 2200 40397 FASTENAL COMPANY 21740 23.34 FIRE APPARATUS MAINT. 23.34 625 65213 203 40398 TOWNE FORD SALES, INC. 22146 109.58 SUPPLIES 109.58 620 15000 ( r CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 3 06/12/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40371 3 T EQUIPMENT CO. 10077 2,607.55 SMALL TOOLS 2,607.55 527 66520 130 40372 CAL-STEAM 10557 749.84 SMALL TOOLS 41.57 101 66210 130 MISCELLANEOUS 267.62 101 68020 192 2200 MISC. SUPPLIES 83.28 526 69020 120 SMALL TOOLS 104.02 526 69020 130 MISC. SUPPLIES 46.85 527 66520 120 SMALL TOOLS 206.50 527 66520 130 40373 ALL CITY MANAGEMENT 15595 3,842.80 CONTRACTUAL SERVICES 3,842.80 101 65100 220 40374 TEAM CLEAN 15827 245.73 CONTRACTUAL SERVICES 245.73 201 65200 220 40375 CINTAS CORP. #464 16911 654.92 UNIFORMS AND EQUIPMENT 654.92 101 68020 140 2200 40376 GOLDEN NURSERY 17128 51.92 MISC. SUPPLIES 51.92 526 69020 120 40377 SHERWIN-WILLIAMS 17224 209.87 MISC. SUPPLIES 209.87 619 64460 120 5130 40378 STANDARD REGISTER 17495 958.04 OFFICE EXPENSE 958.04 101 64250 110 40379 PENINSULA DIGITAL IMAGING 17534 1,387.68 MISC. SUPPLIES 1,387.68 320 82020 120 40380 RICOH AMERICAS 18555 1,186.79 CITY HALL MAINTENANCE 1,186.79 621 64450 200 40381 HILLSBOROUGH RECREATION 18796 270.00 MISC. SUPPLIES 270.00 101 68010 120 1781 40382 BAY ALARM 18854 607.05 PROFESSIONAL & SPECIALIZED S 10.56 619 64460 210 5121 PROFESSIONAL & SPECIALIZED S 345.00 619 64460 210 5141 PROFESSIONAL & SPECIALIZED S 47.49 619 64460 210 5230 PROFESSIONAL & SPECIALIZED S 204.00 619 64460 210 5170 40383 PREFERRED ALLIANCE 19025 246.40 PERSONNEL EXAMINATIONS 246.40 101 64420 121 CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 2 06/12/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40360 PERSONAL AWARDS, INC. 03145 2,109.77 MISC. SUPPLIES 1,964.51 101 68010 120 1787 MISC. SUPPLIES 145.26 101 68010 120 1788 40361 SAN MATEO UNION HIGH 03471 116,692.50 GAS & ELECTRIC 50,728.95 101 68010 170 1114 BLDG. & GROUNDS MAINT. 65,963.55 101 68010 190 1114 40362 TOMARK SPORTS, INC. 03764 344.28 BLDG. & GROUNDS MAINT. 344.28 101 68020 190 2200 40363 U S POSTAL SERVICE 03821 2,000.00 MISCELLANEOUS 2,000.00 101 64250 114 40364 WEST GROUP PAYMENT CTR. 03964 229.44 PROFESSIONAL & SPECIALIZED S 229.44 101 64350 210 40365 FASTSIGNS 09136 102.28 PROFESSIONAL & SPECIALIZED S 102.28 320 80790 210 40366 LYNGSO GARDEN MATERIALS 09143 363.26 SIDEWALK REPAIR EXPENSE 363.26 101 66210 219 40367 SAN MATEO COUNTY SHERIFF'S OFC. 09433 84.00 CONTRACTUAL SERVICES 84.00 101 65100 220 40368 BURLINGAME PUBLIC LIBRARY 09490 493.75 MISCELLANEOUS 148.46 101 36320 MISC. SUPPLIES 59.67 101 67500 120 LIBRARY--RECORDS AND CASSETT 8.00 101 67500 125 LIBRARY--BOOKS AND MAPS 85.00 101 67500 129 COMMUNICATIONS 97.50 101 67500 160 BLDG. & GROUNDS MAINT. 14.52 101 67500 190 TRAVEL & MEETINGS 80.60 101 67500 250 40369 ABAG - LIABILITY 09518 22,077.20 PROFESSIONAL & SPECIALIZED S 20,424.34 618 64520 210 CLAIMS PAYMENTS 1,652.86 618 64520 601 40370 SAN MATEO LAWN MOWER SHOP 09560 2,459.41 SMALL TOOLS 342.33 901 68020 130 2300 SMALL TOOLS 665.61 101 68020 130 2200 BLDG. & GROUNDS MAINT. 244.90 101 68020 190 2200 BLDG. & GROUNDS MAINT. 213.96 101 68020 190 2300 EQUIPMENT MAINT. 831.95 101 68020 200 2300 EQUIPMENT MAINT. 160.66 101 68020 200 2200 l l CITY OF BURLINGAME W A R R A N T R E G I S T E R PAGE 1 06/12/09 NUMBER NAME VENDOR DETAIL ACCOUNT AMOUNT Denotes Hand Written Checks 40350 GRAY'S PAINT, BURLINGAME 01025 1,119.34 BLDG. & GROUNDS MAINT. 412.05 101 68020 190 2200 SIDEWALK REPAIR EXPENSE 93.24 101 66210 219 BLDG. & GROUNDS MAINT. 582.38 526 69020 190 MISC. SUPPLIES 31.67 619 64460 120 5140 40351 CALIFORNIA PARK & RECREATION 01726 140.00 DUES & SUBSCRIPTIONS 140.00 101 68010 240 1100 40352 L. N. CURTIS & SONS 02027 833.58 MISCELLANEOUS 833.58 201 65200 144 40353 EWING IRRIGATION PRODUCTS 02157 670.61 MISC. SUPPLIES 670.61 101 68020 120 2200 40354 W.W. GRAINGER, INC. 02248 1,219.01 TRAINING EXPENSE 725.76 101 68020 260 2100 MISC. SUPPLIES 309.07 619 64460 120 5120 MISC. SUPPLIES 160.81 619 64460 120 MISC. SUPPLIES 11.52 619 64460 120 5120 SMALL TOOLS 11.85 619 64460 130 40355 GRANITE ROCK COMPANY 02261 580.66 MISC. SUPPLIES 274.02 101 66210 120 STREET RESURFACING EXPENSE 306.64 101 66210 226 40356 IRVINE & JACHENS INC. 02599 53.15 MISC. SUPPLIES 53.15 101 65100 120 40357 PENINSULA BATTERIES 02625 965.48 MISC. SUPPLIES 486.95 619 64460 120 5120 SUPPLIES 478.53 620 15000 40358 MILLBRAE LUMBER CO. 02898 1,078.38 MISC. SUPPLIES 53.83 101 66210 120 SMALL TOOLS 494.53 101 66210 130 BLDG. & GROUNDS MAINT. 145.58 101 68020 190 2300 SIDEWALK REPAIR EXPENSE 304.64 101 66210 219 TRAFFIC CONTROL MATERIALS 20.08 101 66210 222 MISC. SUPPLIES 13.00 526 69020 120 SMALL TOOLS 42.28 526 69020 130 MISC. SUPPLIES 4.44 619 64460 120 5240 40359 PACIFIC NURSERIES 03041 385.11 MISC. SUPPLIES 385.11 730 69560 120 BURUMAMI Library Board of Trustees Minutes May 12, 2009 I. Call to Order Secretary McCormack called the meeting to order at 5 :45pm. II. Roll Call Trustees Present: Nancy Brock, Deborah Griffith, Katie McCormack, Pat Toft, Sandy Towle Staff Present: Al Escoffier, City Librarian Sidney, Poland, Recorder Trustee Candidates: Audrey Bojack, Alvin Begun, Jessica Hansen III . Minutes of the April 21 , 2009 Trustee Meeting The Trustees unanimously approved the April 21 , 2009 minutes. M/ S/ C (Griffith/Toft) IV. Correspondence and Attachments April statistics for the Main and Easton Libraries show a combined increase of 5 . 12% in Circulation and a 68% increase in self-check. Approximately, 1400 children attended library programs given by the Children's Dept. V. From the Floor An exchange of introductions between the Trustees and the applicants for the open board position took place. VI . Reports A. City Librarian's Report - Highlights 1 . Budget - It was clarified that the City budget reductions are based on Tiers #4 and #5 and a staff salary freeze across the board. Specifically the Library has a print materials budget of $ 183,732 instead of $ 80,000 as previously thought and a budget for hourly staff of $ 343,808 instead of the previous figure of $ 180,000 . Therefore, the reduction for the Library is 11 .6% rather than 15%. 480 Primrose Road • Burlingame • California 94010-4o83 Phone (650) 558-7474 - Fax (650) 342-6295 • www.bur1ingame.org1 hbrary 2. Service Reductions at 11.6% The following reductions to services have been implemented: 1) Easton closure on Friday; 2) merger of Reference and Circulation service desks; 3) increase in self-service; 4) single staffing resulting in patron service delays; 4) phone service discontinued on Sunday; and 5) a reduction of story times from 7 to 6 times a week. B. Foundation Report 1. Fund,Raisers - the spring book sale made over $6,100; the author luncheon was very successful and netted approximately $20,000. 2. Committee - Foundation members have formed a committee to preserve library services. Kris and Jim Cannon are the chairs of this committee. VII. Unfinished Business A. Informational Fact Sheet The trustees reviewed the draft of the educational fact sheet and suggested some format changes. B. Budget Discussion 1. Patron Education - Trustee Griffith recommended that the Library staff hold a "what's new at the Library" training day to acquaint patrons with the service changes that are being implemented due to the budget reductions. 2. Communication to the City Council - The Trustees unanimously passed a motion regarding the library budget. The motion states that the Trustees will send a letter to City Council designating the benefits of a lower level of budget reductions for the library and asking Council to consider decreasing the level of the proposed budget reductions. M/S/C (McCormack/Towle) Trustees Towle and McCormack agreed to serve on the task force. C. Motion to Modify Library Budget Passed 4/21/09 The Trustees determined that it was not necessary to revisit the motion at this time. Library Board of Trustee Minutes May 12,2009 2 VIII. New Business A. California State Library Statistics 2007-2008 The California State Library Statistical Survey ranked the Burlingame Library in the top 20% of 181 libraries in the following categories: 1) expenditure for materials; 2) population served by FTE staff; 3) availability of print materials; 4) circulation of materials; 5) programs offered to all ages; 6) patron visits to the library; and 7) patron usage of PC's at the library sites. Burlingame Libraries serves a population between 25,000-50,000. B. Close Extra Days Around Scheduled Holidays The City Librarian presented the Trustees with the possible option of closing an additional 15 days before and after scheduled holidays for the purpose of reducing operating costs. The Trustees felt that the impact of a 4 day closure on staff and the public was excessive and recommended that closing 7 additional days be considered as an alternative. Cost savings for closing for 7 days will be presented to the Trustees at the June 16th meeting. C. Resolution Regarding Branch Closure The Trustees determined that they would not take any action on this matter at the present-time. IX. Adjournment The meeting was adjourned at 7:00pm. M/S/C (Brock/McCormack) The next meeting of the Library Trustees will be held on June 16, 2009 in the Library Conference Room. Respectfully Submitted, Alfred H. Escoffier City Librarian Library Board of Trustee Minutes May 12,2009 3 City Librarian Report June 16,2009 39th PR Aurard from the American Library Association Burlingame Public Library received its 39th PR award from the American Library Association for"Literary Tastings @ Burlingame Library"for the 2008 adult summer reading club.Sincere thanks go to Maryam Refahi,our graphic artist,and Linda Santo,our program librarian,for producing such a great effort.We are fortunate in Burlingame to have such a talented staff that helps us get the word out about library programs to our population.We will be picking up the award in Chicago next month. Summer Reading Programs Summer Reading programs,sponsored by the Library Foundation,are as follows: 1) "Be Creative @ Your Library",for Grades 1-5 2) "Be Creative"Summer Listener's Club,for Pre-School-Kindergarten 3) "Summer Enrichment"Books in multiple copies for all middle schools and high schools in our service area 4) "Travel with Books-Destination Unlimited"Adult Summer Reading Program, Read 3 books in 7 weeks 5) "Summer Story Times"Session:June 15-July 31st. (Last Saturday story time session) 6) "Just Baby and Me"Ages 0-18 months,First Friday of the month 7) "Thursday Movie Afternoons"June 25th,July 9+h,July 30th 8) "Motoring with the Motts:culinary travels through Europe"with Weezie Mott, owner of Weezie Mott Cooking School 9) "Culinary Getaways:Provence&Tuscany"with Sherry Page 10)"Ocean,road and rail:A year-long family travel adventure" 11)"Family Fun Nights"Tuesday,June 16-28th Free ticketed events Information Fact Sheet At the request of the Trustees,an information fact sheet was designed and printed for the public.The fliers note Centennial Year highlights,as well as annual report statistics on revenues,expenditures,and ways in which the public can help the library. Close Days around Holidays , A revised list of potential closures will be ready for review at your June 16th meeting.I have revised the list from 15 days of potential closures to 8. When the final calendar is accepted,staff will do the necessary PR. 1 Trustee Candidates President Nancy Brock has announced her intention to leave the Board at the end of her term this month. City Council interviewed 6 candidates for the Board on June 8th. The City Librarian conducted an orientation for trustee candidates on May 29th. Interviewees included: Bob Tessler, Alvin Begun, Audrey Bojack, Jessica Hansen, Elizabeth Corcoran, and Carol Mink. Council will announce their decision on July 20th. Library Service Impacts With the budget nearly approved, the funding reduction totaled $ 477,000. With this reduction, the anticipated library service impacts to our users will be: • Close Fridays at Easton Branch, effective May 1, 2009 • Merge Reference and Circulation Desks, effective May 4, 2009 • Focus on self service: Self-Checks, Express Holds, Online renewal • No phone service on Sundays (Potential summer start date) • Story times reduced from 7 to 6 per week (Saturday story times to cease July 31st) Library Collection Budget With pledged gifts from the Trustees and the Foundation, the library collection expenditures should be about what they have been this year. We are so pleased to have such great support for the library. Balancing the Library Budget for May &June As you know, in an effort to return a portion of the library budget to the City to help balance the current year budget, the anticipated July layoffs were moved up to May 11th. I am anticipating a balanced budget for the City as of June 30th. Online Catalog Hub Thanks to the Trustees, the online catalog module of 5 computer work stations has replaced the old reference desk. This will be the hub for searching the online catalog. This will free up 5 more computers for Internet use in the Electronic Gallery. The Trustees purchased the computers and printer devices for this new service. Review of Easton Library Construction Budget The City Manager requested a review of the Easton construction budget. A complete report is in your packet. 2 Foundation Report Members of the Foundation Board can certainly be pleased with their $ 20,000 profit on the May 9thAuthor Luncheon. This was the most successful luncheon to date. Congratulations! The Foundation is now looking forward to the Garden Party event at John Ward's home in August. This will be a fundraiser and a friend-raiser for the Foundation. Upcoming Events: • June 15, City Council adopts 2009-2010 Budget • June 16, Library Board Meeting, 5:30 PM • June 15, Summer Reading programs begin • July 3 & 4, Independence Day Holiday, Closed • July 9, Library Foundation Board, 5:30 PM • July 9-13, American Library Association, Chicago • July 17, "Grey Gardens" get together for Staff, Board and Foundation, 5:30 PM 3 CITY OF BURLINGAME PLANNING COMMISSION BURLINGAME UNAPPROVED MINUTES Monday, June 22, 2009— 7:00 p.m. City Council Chambers— 501 Primrose Road Burlingame, California I. CALL TO ORDER Chair Terrones called the June 22, 2009, regular meeting of the Planning Commission to order at 7:00 p.m. II. ROLL CALL Present: Commissioners Auran, Brownrigg, Terrones, Lindstrom, Terrones, and Yie Absent: Commissioner Vistica Staff Present: Community Development Director,William Meeker; Planning Manager, Maureen Brooks; and City Attorney, Gus Guinan III. MINUTES Commissioner Auran moved, seconded by Commissioner Cauchi to approve the minutes of the December 10, 2007 regular meeting of the Planning Commission, with the following change: ■ Page 9, fifth bullet from top of page; insert "(Nebelon— responded yes)". ■ Page 9, correct Commissioner Brownrigg's statement at conclusion of proceedings forltem 3,priorto vote, that he would abstain from voting on the matter, delete references to leaving the Council Chambers. ■ Page 11, Item 5, bullet under"Commission Comments';revise to read: "Had opportunity to visit with the property owner, owner had talked to the neighbor at the right; the neighbor had no objections". Motion passed 6-0-1 (Commissioner Vistica absent). IV. APPROVAL OF AGENDA Item 2a was moved to after"From the Floor" V. FROM THE FLOOR Pat Giorni, 1445 Balboa spoke: ■ Consider, when approving basements, the height of the water table. Not a good idea to remove ground-water, particularly in the summer, not good for the Bay. Consider referring to a Commission subcommittee. VII. ACTION ITEMS Consent Calendar - Items on the Consent Calendar are considered to be routine. They are acted upon simultaneously unless separate discussion and/or action is requested by the applicant, a member of the public or a Commissioner prior to the time the Commission votes on the motion to adopt. Chair Terrones asked if anyone in the audience or on the Commission wished to call any item off the consent calendar. There were no requests. 1 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes June 22,2009 2a. 19 KENMAR WAY,ZONED R-1—APPLICATION FOR DESIGN REVIEW AND HILLSIDE ARE. CONSTRUCTION PERMIT FOR A SECOND STORY DECK ADDITION TO A SINGLE FAMILY DWELLING(J DEAL ASSOCIATES,APPLICANT AND DESIGNER;AND RICHARD AND CHRIS SHAW PROPERTY OWNERS) STAFF CONTACT: LISA WHITMAN Commissioner Cauchi moved approval of the Consent Calendar based on the facts in the staff reports, Commissioner's comments and the findings in the staff reports,with recommended conditions in the staff reports and by resolution. The motion was seconded by Commissioner Yie. Chair Terrones called for a voice vote on the motion and it passed 6-0-1 (Commissioner Vistica absent). Appeal procedures were advised. This item concluded at 7:08 p.m. VI. STUDY ITEMS 1. 1450 HOWARD AVENUE,ZONED C-1 AND R-3—ENVIRONMENTAL SCOPING AND DESIGN REVIEW STUDY FOR AN APPLICATION FOR COMMERCIAL DESIGN REVIEW, EL CAMINO SETBACK VARIANCE,CONDITIONAL USE PERMITS FOR HEIGHTAND HOURS OF OPERATION,AND REZONING OF A PORTION OF THE SITE FROM R-3 TO C-1 FOR REPLACEMENT OF THE EXISTING SAFEWAY WITH A NEW SAFEWAY STORE, A NEW RETAIL/OFFICE BUILDING AND RENOVATION OF AN EXISTING RETAIL BUILDING (AT 249 PRIMROSE ROAD) (DEBORAH KARBO, SAFEWAY INC, APPLICANT AND PROPERTY OWNER; AND LOWNEY ARCHITECTURE, ARCHITECT) STAFF CONTACT: MAUREEN BROOKS Planning Manager Brooks presented a summary of the staff report,dated June 22,2009. Commission comments: • Clarified that Commissioner Vistica's written comments will be included into the record. (Brooks/Meeker—yes.) • Requested that the applicant provide specific justification for the Variance request regarding the setback along EI Camino Real. • Regarding exit from Lot K to EI Camino Real was critical;how will it be addressed in the analysis? (Brooks—will be evaluated as part of the environmental analysis.) Chair Terrones opened the public hearing. Deb Karbo, Real Estate Manager for Safeway; Ken Lowney and Brian Nee; Eric Lowe; and Bruce Jett (landscape architect)presented an overview of the project. • Believe the project meets the majority of the items from the Safeway Working Group. • Consensus items from the Working Group include: 45,000 square foot footprint for main store, building oriented to Howard Avenue, have created pedestrian connections to downtown through walkways and visual connections to downtown,majority of parking is on rooftop to reduce the amount of surface parking,renovation of Wells-Fargo building,proposal for a retail building at the corner of Howard Avenue and Primrose Road. • Provided a video overview of the project design. • Financial feasibility of the project is dependent upon the mix of retail,parking,and store size reflected on plan. • If approval received this year,can be under construction in February of 2010;open by Christmas 2010. 2 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes June 22, 2009 Public comments: Jennifer Pfaff,615 Bayswater Avenue; Susan Castner-Paine, 728 Concord Way(speaking as private citizen); Kathy Schmidt, 1512 Howard Avenue (representing Safeway Working Group); Carl Martin, 451 Cumberland/Studio Shop, 249 Primrose; Mary Ann Saucedo (representative for petitioners), 925 Larkspur; Charles Voltz, 725 Vernon, (SWG member representing Citizens for a Better Burlingame); Ben Barnes, 1168 Barroilhet, Hillsborough; Laura Medanich, 156 Chapin Lane; Pat Giorni, 1445 Balboa Avenue; John Root, 728 Crossway Road; Vi Huynh, 930 Peninsula Avenue; Jeff Londer, 216 Bancroft Road; Stephen Hamilton, 105 Crescent Avenue; and Tom Paine, 728 Concord Way; spoke: • Likes the Safeway building design. • Not "crazy" about all of the angles on the lot and the buildings; the angles do not relate to the perpendicular nature of a standard block. • Building is a big improvement. • Thinks the Wells-Fargo building is worth saving. • Feels it is difficult fora pedestrian to get to the store or to the parking ramp; hopes that more effortis made to define the pedestrian paths of travel through the property. • Doesn't like the tall dominant appearance of the corner building; particular that it is built at an angle. • There was an opportunity to bring all retail to Howard Avenue. • The Downtown Specific Plan (DSP) Citizen's Advisory Committee(CAC)did not take the opportunity to weigh in on the project design. • Nothing in the plan relates to the sense of downtown Burlingame. • The Safeway Working Group (SWG) didn't get the guidance needed for the project. • Referenced lack of connections to historic structures within the vicinity of the project. • Don't think the Commission can do much with the project siting. • Encouraged the Commission to look at the architecture of the project as it relates to downtown Burlingame. • City needs to be more active in forming its future. • The decision not to use City lands as part of the project significantly impacted the project design. • Key aspects of the project can be supported by SWG. • SWG is committed to driving for the best design, based upon what has been submitted. • Safeway has continued to keep dialog with SWG open; open to discussing how to keep the communications open. • Was on SWG, representing downtown merchants. • Still a lot of details to be worked out on the project. • Traffic needs to be analyzed. • With respect to pedestrian access; pedestrian access needs to be provided near the southwest corner of the store from EI Camino, near the loading dock; also need access from the corner of EI Camino and Howard, as well as a good entry design at that area. • Provide pedestrian connections to and from downtown from site. • Address pedestrian safety at vehicle crossings. • There should be a better location for the trash enclosures; the one near Lot L may obstruct pedestrians. • Look at a means of providing pedestrian paths behind Wells-Fargo building to Safeway; perhaps reconfigure parking; this would also provide better access to Fox Mall. • Project is a win-win opportunity for the City and Safeway; hopes the Planning Commission appreciates all of the hard work of the SWG process. • Safeway has worked in good faith; give them the approval they deserve; restore the community's faith that the City can complete what it started. 3 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes June 22, 2009 • This plan is a significant improvement over the prior plan. • Commended Safeway for incorporating several consensus items put forward by the SWG. • This layout was not favorably considered by SWG; particularly the location of the loading dock; was preferred off of Lot K; potential for conflict between pedestrians and trucks. • Safeway can control delivery truck timing; however, independent vendor trucks are more difficult to control. • Recommend evaluating a safe and reasonable manner for providing deliveries and minimizing pedestrian conflicts; study various options and alternatives available to eliminate this problem. • Time to move forward with the plan. • Likes the plan; addresses the corner; provides open space. • The hidden parking is a good idea. • Be careful not to squander more hours of the SWG. • Bicycle access needs to be considered; provide convenient places for bicycle parking; consult the Traffic, Safety and Parking Commission for guidance, or Pat Giorni. • No bicycle parking exists at current location. • Could possibly locate bicycle parking at some of the more inconvenient vehicle parking spaces. • Thanks SWG and Safeway for their participation. • Project needs something special at the corner of Howard Avenue and EI Camino Real. • The loading dock location is unfortunate. • There is a modest amount of landscaping in the parking lot, but nothing shown on the rooftop parking deck; need lush landscaping. • Walkability needs to be discussed in greater detail; particularly access to and from Burlingame Avenue. • Concerned about attention to green building principles; need to comply with AB 32; provide recycling opportunities, solar panels and other means of reducing power consumption. • Concerned regarding amount of activity and movement on the site; potential conflicts between pedestrians, trucks and other vehicles. • Encouraged involvement of the TSP. • Plan is not perfect; but believes that the Planning Commission can make significant changes to improve the project; use the design criteria of the SWG in the review. • Mixing pedestrians and trucks at the front of the store is problematic. • Thinks that number of curb cuts will impact pedestrian flow. • Access to Lot K is impacted; there is no plan to widen Fox Plaza Lane. • Need to look at pedestrian circulation on the site. • With respect to design integration; doesn't meet criteria as a timeless entry statement to Burlingame. • New project can either be a contribution to the community, or a detriment; need to take the time to arrive at the correct result; City needs to take its future into its own hands. Chair Terrones closed the public hearing. Safeway response: Deb Karbo: • Involved in LEED through a pilot Safeway program; very committed; hoping for LEED Silver rating. • Committed to recycling and composting. Additional Commission comments: CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes June 22, 2009 • Is the Wells-Fargo building going to be"shaved"to increase the width of Fox Plaza Lane? (Karbo— no, but are creating new storefronts along Fox Plaza Lane.) • What is Safeway's suggestion regarding Fox Plaza Lane? (Karbo—had proposed one-way entry to Fox Plaza Lane; will need review.) • Asked to explain pedestrian circulation at the front of the store. (Karbo —deal with the issue on a daily basis throughout the chain. Provide for wide aisles and wide sidewalks. Three or four semi- trucks per day; smaller trucks are not much of an issue. This is something Safeway is accustomed to.) • Concerned about potential automobile conflicts; how will pedestrians be made aware of the potential presence of vehicles? (Karbo/Lowney—the wide aisle is a pretty typical standard for the store. Need to make an effort to ensure that the actions are handled correctly. Consider different paving patterns and enough area for vehicle maneuvering.) • With respect to angled parking behind Wells-Fargo, why is it not 90-degree? How do you prevent vehicles from turning right into this area from the Primrose entry to the site? (Karbo/Lowney — signage to be used.) • City needs to look at how the City properties integrate with circulation on the Safeway site; consider a working group process. • Where are the City metered parking spaces to be located, and for how long. • Regarding the rear of Lot K; there is no access to Safeway from that parking lot; there should be secondary access to the rear of the building; could smaller, secondary trucks load and unload at the rear of the building; very narrow access, obstructed by Eucalyptus trees. • Like the general appearance of the building; but unsure about the second story at Howard and Primrose. • Would like to see improved pedestrian access from Primrose. • Perhaps the green-shaded area at the front of the store should not be vehicle access. .. Where do the shopping carts go on the rooftop? (Karbo—will need to provide the information,will be shown on the resubmittal.) • With respect to lighting; how many customers will there be at night; is it feasible to close the rooftop parking after dark to prevent light pollution? (Karbo — could be considered under the right circumstances; will be evaluated.) • Show circulation signage on the site. • The corner of Howard and Primrose is bothersome; not human scale;would prefer the corner to be a plaza or a single story element. Would be great to create a central gathering space. Long term desire is to revitalize Howard. Design should beckon people from Howard into the site; now it is not inviting. (Karbo—the perspective makes it look like a grander scale than it really is; shown at 34'6"at the high point; but understand the comment, will be studied.) • Asked about the mix of uses in the corner retail building; concerned that uses need to bring people to the public plaza area to make it more inviting. (Karbo — have provide three public stairs; and encourage the plaza for use for specific functions.) • Could a restaurant be allowed on second floor? (Brooks—yes, with a conditional use permit.) • Control air quality during the demolition process, particularly due to the proximity to residential uses. (Karbo—Safeway has programs for addressing this concern.) • Some concern regarding the aesthetics of the location of the loading bay. • Referenced design of shopping carts that lock when leaving the site; concern about how carts will be handled at the parking deck level; how will carts be prevented from rolling down the ramp? (Lowney —there is a means of preventing this.) • Pedestrian and vehicle access ways need to be clearly delineated. • What is the age of the existing Safeway building. • New design is nice; particularly with respect to "Anthropologie", across the street. • Look at landscaping on the rooftop. 5 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes June 22, 2009 • Concur with comment regarding bicycle accessibility and parking. • Likes the two-story corner element. • Need to provide a drinking fountain and restroom facility off of the rooftop plaza. • Shares concern that Lot K has been substantially cut-off; consider a rear entry. • With respect to trash enclosures; where is it located? (Karbo—a compactor is inside the Safeway store. Two other separate enclosures are provided in the parking areas adjacent to the new retail building and the Wells-Fargo building. Recycle a lot of materials at the Safeway store.) • Would like to see the project move forward. • Concerns about site plan are similar to SWG comments, particularly from EI Camino Real and Howard. • Not concerned about the delivery trucks; but concerned about the parking ramp entrance; perhaps improve access and visibility at the ground level. • Concern regarding pedestrian access from Fox Plaza Mall; considerworking with the Cityto improve access is this area. • Not concerned about reduced access to Lot K; dedicates it more for Burlingame Avenue use. • Concerned about rooftop plaza use; how well will it be used. • Concerned about the placement of the trash receptacle near Lot L; particularly for trash removal. • Howard and EI Camino is a significant entry to downtown; needs some attention, particularly at the pedestrian level. • Look closely at confluence of pedestrians and vehicles. • There should be a means of providing a tree-lined paseo from the Oak tree plaza, to the front of the store. • Use trees to emphasize pedestrian circulation. • With respect to rooftop parking; could be a great place for employee parking. (Karbo — could limit rooftop parking and lighting after a certain hour.) • Has no issue with 24-hour operation. • Lot K is a great opportunity for additional parking for those who do not wish to park on the root, however,the EI Camino elevation is very uninviting; consider creating a better pedestrian connection from Lot K along this area. • With respect to the mixed-use building; concerned about the design of the comer element;somewhat detaches the two sides of the building. (Lowney — the corner element solves a lot of problems; it offers a civic invitation to move to the upstairs plaza. The double-volume retail height is also attractive for certain retailers.) • Is"ledgestone"a given on the new buildings; is there an opportunity to tie in the brick from the Wells- Fargo building? (Karbo — is a Safeway preference.) • Why might the brick need to be removed from the Wells-Fargo building? (Lowney—are evaluating to see if it is feasible to retain. If it has to be removed, could conceivably be replaced with a similar material.) • Two-story element seems out of scale at corner of Primrose and Howard. • Happy to see the generous sidewalk on Howard. • Look at the rear of the store adjacent to Lot L and consider increasing sidewalk width. • Sympathize with flat elevation on rear; but look at possibly improving articulation. • The architectural vocabulary proposed is good for the project. • Create a strong pedestrian character. • Is there a reflective surface that can be used on the rooftop? (Karbo—like to incorporate"cool roofs", and are looking at "cool roof' options. • Is better handicapped accessibility required from Howard Avenue? Should something be provided from the front of the building? (Lowney—have provided the most direct means of access, plus there is an elevator.) 6 CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes June 22, 2009 This item concluded at 9:05 p.m. VIII. REGULAR ACTION ITEMS 3. 2008 DAVIS DRIVE, ZONED R-1 - APPLICATION FOR DESIGN REVIEW FOR A FIRST AND SECOND STORY ADDITION QUALIFYING AS SUBSTANTIAL CONSTRUCTION (BILL GUAN, XIE ASSOCIATES, INC., APPLICANT AND DESIGNER; AND CARUSO AND JOSEPHINE TAM, PROPERTY OWNERS) STAFF CONTACT: RUBEN HURIN Reference staff report dated June 22, 2009, with attachments. Community Development Director Meeker presented the report, reviewed criteria and staff comments. Twelve (12) conditions were suggested for consideration. Chair Terrones opened the public hearing. Bill Guan, 1330 Palou Avenue, San Francisco; represented the applicant. Commission comments: ■ Asked what are the dimensions of the new one-car garage? (Guan — 18-feet wide.) ■ Why have such a wide garage; could have a more modest garage door, with a more generous porch and interior space. (Guan — providing potential future parking for a small car.) ■ Are the garage doors "overhead" doors? (Guan — yes.) ■ The design being put forward, is the design that must be installed; if changed, will require requesting approval of a change by the Commission. (Guan — understands.) ■ Complemented the design changes. Public comments: ■ None. There were no further comments and the public hearing was closed. Commissioner Auran moved to approve the application, by resolution, with the following conditions: 1 . that the project shall be built as shown on the plans submitted to the Planning Division date stamped June 11 , 2009, sheets A1 .0, A2.0 through A2.2, A4.0 and L1 .0; and date stamped June 17, 2009, sheet A3.0; 2. that any changes to building materials, exterior finishes, windows, architectural features, roof height or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning Commission review (FYI or amendment to be determined by Planning staff); 3. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), shall require an amendment to this permit; 4. that the conditions of the Chief Building Official's September 12, 2008 memo, and the City Engineer's, Fire Marshal's and NPDES Coordinator's September 15, 2008 memos shall be met; n _ 7 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes June 22,2009 5. that demolition or removal of the existing structures and any grading or earth moving on the site sh-"-1 not occur until a building permit has been issued and such site work shall be required to complywi. all the regulations of the Bay Area Air Quality Management District; 6. that prior to issuance of a building permit for construction of the project,the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal;which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required;the conditions of approval shall not be modified or changed without the approval of the Planning Commission,or City Council on appeal; 7. that all air ducts,plumbing vents,and flues shall be combined,where possible,to a single termination and installed on the portions of the roof not visible from the street;and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 8. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition,new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements;any partial or full demolition of a structure,interior or exterior, shall require a demolition permit; 9. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition,as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION 10. that prior to scheduling the framing inspection the project architect or residential designer,or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 11. that prior to scheduling the roof deck inspection,a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Division;and 12. that prior to final inspection, Planning Division staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Terrones. Discussion of motion: • Have pushed back the garage,but front elevation is still imbalanced,but will vote for the motion. • The lighting on the front elevation needs to be focused down. Chair Terrones called for a voice vote on the motion to approve. The motion passed 6-0-1. (Commissioner Vistica absent). Appeal procedures were advised. This item concluded at 9:20 p.m. 8 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes June 22, 2009 4. 1104 HAMILTON LANE,ZONED R-1 —APPLICATION FOR LOT COVERAGE VARIANCE AND LEFT SIDE SETBACK VARIANCE FOR A FIRST FLOOR ADDITION (WILLIAM PASHELINSKY, APPLICANT AND ARCHITECT;AND COLLEEN MCDONNELLAND DONNY O'DONOVAN, PROPERTY OWNERS) STAFF CONTACT: LISA WHITMAN Reference staff report dated June 22, 2009, with attachments. Community Development Director Meeker presented the report, reviewed criteria and staff comments. Eight (S) conditions were suggested for consideration. Chair Terrones opened the public hearing. Donny O'Donovan, 1104 Hamilton Way; and Bill Pashelinsky, 1937 Hayes Street, San Francisco; represented the applicant. Commission comments: • Lack of detail on elevations, particularly with respect to bedroom 2; window shows on elevation, but not on floor plan. (Pashelinsky—will ensure that floor plan and elevation match.) • Concerned about extension of the three-foot setback along the left side; the neighbor has a very small rear yard;will have a significant impact upon the neighbor;Variance is not very well supported. (Pashelinsky— has made contact with left side neighbor, has no objection.) Public comments: Phillip Kennedy, 1100 Hamilton Lane; spoke: • The front of the house at 1104 Hamilton Lane encroaches upon his property. • Fence along properties was misplaced when originally built. • Applicant required that the fence be relocated at the exact property line; caused a loss of square footage. • Look at the matter based upon the concerns of all involved. Additional applicant comments: Bill Pashelinsky, spoke: • Are not adding to the front of the property. • The changes on the right side comply with the required six foot side setback and do not impact the neighbor at 1100 Hamilton Way. • An alternative would have been to construct a second-story addition; the three-foot setback is an alternative, less impactful solution. Additional Commission comments: • Odd confluence of rooflines, jumbled, unusual angle of walls, did you look at other roof solutions. (Pashelinsky—difficult to work out with a single-story addition. Could look at the conditions again if needed. Trying for a more interesting design. Angle of property line also influenced roof angles.) • There is an obligation for the design to be as aesthetically pleasing as possible, even though the six- foot setback is being respected. Noted cut off eaves and odd angles; needs to be revisited. 9 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes June 22, 2009 • Why not place closet at corner of"clipped" roofline, with it inset. • Could re-configure the master bedroom suite to enhance neighbors privacy and improve design. • Would like to see the new windows be wood or aluminum clad and not vinyl. • The columns do not work on the front elevation; don't feel like they belong there, railings would be more inviting. • Need to have the issue of the Variance re-addressed; hardship and justification for the Variance needed. • There may be some area in which the odd shape of the lot could contribute to the request for a Variance. • Extension of a non-conforming condition is not adequate justification for a Variance. • The application is only before the Commission because of the neighbor on the right side; have discussed making extension of non-conforming setbacks possible; can live with the requests. Public comments: Pat Giorni, 1445 Balboa Avenue; and Colleen McDonnell, 1104 Hamilton Way; spoke: • If Variance is granted; consider a contingency that a second-story addition cannot be added, unless the non-conforming setback is eliminated. • (McDonnell) continued wall at the existing setback because it works well given the floor plan of the home. There were no further comments and the public hearing was closed. Further Commission comments: • Seem to be brought into a neighbor dispute;wouldn't be considering the matter if not forthe neighbor dispute. • Could eliminate both Variances; would like to see the side setback Variance eliminated. • Cost of a second-story addition would be substantially greater. • If the project were to go through design review, could eliminate Variances and improve the project. Commissioner Brownrigg moved to continue the item with direction to the applicant to resolve design issues and resolve side setback issues or argue it better. The motion was seconded by Commissioner Cauchi. Discussion of motion: • Design could be modified to eliminate Variances. Chair Terrones called for a voice vote on the continue. The motion passed 6-0-1. (Commissioner Vistica absent). This action is not appealable. This item concluded at 9:56 p.m. Commissioner Yie recused herself from participating on Item 5, given a past business relationship. She left the Council Chambers. 10 CITY OF BURLINGAME PLANNING COMMISSION- Unapproved Minutes June 22, 2009 X. DESIGN REVIEW STUDY ITEMS 5. 1208 BERNAL AVENUE, ZONED R-1 - APPLICATION FOR DESIGN REVIEW, FLOOR AREA RATIO VARIANCE AND SPECIAL PERMITS FOR DECLINING HEIGHT ENVELOPE AND BASEMENT FOR A FIRST AND SECOND STORY ADDITION TO A SINGLE FAMILY DWELLING AND NEW BASEMENT QUALIFYING AS SUBSTANTIAL CONSTRUCTION (TRG ARCHITECTS,APPLICANT AND ARCHITECT; BRAD AND ROXANN LOOSE PROPERTY OWNERS) STAFF CONTACT: RUBEN HURIN Reference staff report dated June 22, 2009, with attachments. Planning Manager Brooks briefly presented the project description. There were no questions of staff. Chair Terrones opened the public comment period. Randy Grange, 205 Park Road; and Roxanne Loose, 1208 Bernal Avenue; represented the applicant. Commission comments: • Clarified finishing materials. • Roof plan appears to show tile. Are their samples; bring them when the project comes back? (Grange -will actually use a metal roof; standing seam that will accommodate the solar panels.) • Why can't the garage side setback be increased? Would improve the design. (Grange/Loose - basically cutting the rear of the house off, behind the garage;the front walls will remain. The owners don't want to have it considered to be a new home for tax purposes. Have multiple bicycles; wider garage provides storage area.) • Likes the rear elevation; but there is something about the front elevation that doesn't work; the `- cornice element doesn't appear to work. (Grange-can take another look at it.) • Landscaping will assist with the front elevation. • The front entry element calls for something special in the window above, perhaps a mission-style window or a stone surrounded window. • With respect to garage doors; correct references for hinges (noted as "grates" on plans.) • With respect the rear balcony; clarify the material used. • Generally be certain to call out all finishing materials, including sizes of corbels. • Show the missing stoop on rear elevation. • Landscaping is nice;there is a lot of paving, but don't know where more softscape would be placed. (Grange- pavers will have increased space between them to improve permeability.) • Regarding the FAR Variance; are improving the situation, the height will come down by two feet and articulation is being added that will help with mass and bulk, plus the code changed since the home was built. • No problem with the Special Permit for the basement; the landscaping will work well with the stairs that exit the area. • Sympathetic to bicycle storage needs. • The windows in the garage door seem small. • Like doors opening onto the front patio. • Have a built-in table in the dining room; but could conceivably build a pantry under the stairs if they were relocated. (Grange-since the stairs also lead to the basement, could not accommodate this change.) Public comments: • None. 11 CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes June 22, 2009 There were no other comments from the floor and the public hearing was closed. More Commission comments: • Agreed with other comments regarding Variance and Special Permit, design changes improve conditions on the property. Commissioner Brownrigg made a motion to place the item on the Consent Calendar when complete. This motion was seconded by Commissioner Cauchi. Discussion of motion: ■ None. Chair Terrones called for a vote on the motion to place this item on the Consent Calendar when plans have been revised as directed. The motion passed on a voice vote 5-0-1-1 (Commissioner Vistica absent, Commissioner Yie recused). The Planning Commission's action is advisory and not appealable. This item concluded at 10:23 p.m. Commissioner Yie returned to the dais. X. COMMISSIONERS' REPORTS There were no Commissioner's Reports. XI. DIRECTOR'S REPORT Commission Communications: ■ Director Meeker will be absent from the July 13, 2009 meeting. Planning Manager Brooks will take his place. Actions from Regular City Council meeting of June 15, 2008: ■ Adopted Climate Action Plan. FYI: 1140 Cortez Avenue — requested changes to a previously approved Design Review project: ■ Accepted. XII. ADJOURNMENT Chair Terrones adjourned the meeting at 10:25 p.m. Respectfully submitted, Sandra Yie, Secretary 12 • CITY OF BURLINGAME PLANNING COMMISSION 6URLINGAME UNAPPROVED MINUTES City Council Chambers 501 Primrose Road - Burlingame, California July 13, 2009 - 7:00 p.m. I. CALL TO ORDER Chair Terrones called the July 13, 2009, regular meeting of the Planning Commission to order at 7:00 p.m. II. ROLL CALL Present: Commissioners Auran, Brownrigg, Terrones, Terrones, Vistica and Yie Absent: Commissioner Lindstrom Staff Present: Planning Manager, Maureen Brooks;Associate Planner Erica Strohmeier, and City Attorney, Gus Guinan III. MINUTES Commissioner Yie moved, seconded by Commissioner Auran to approve the minutes of the July 13, 2009 regular meeting of the Planning Commission, with the following change: ■ Page 5, sixth bullet item: City needs to look at how the City properties integrate with circulation on the Safeway site and taking into account the Walgreens development; consider a working group process led by the City to come up with alternatives. Motion passed 6-0-1 (Commissioner Lindstrom absent). IV. APPROVAL OF AGENDA There were no changes to the agenda. V. FROM THE FLOOR Pat Giorni, 1445 Balboa, there were some houses built before design review, one at 815 Walnut, had a nondescript stucco front,was recently remodeled, now it is almost a craftsman, good to see the improvement. VI. STUDY ITEMS 1. 398 PRIMROSE ROAD, ZONED C-1, SUBAREA B-1, BURLINGAME AVENUE COMMERCIAL AREA— APPLICATION FOR CONDITIONAL USE PERMIT FOR A FINANCIAL INSTITUTION ON THE GROUND FLOOR OF AN EXISTING OFFICE BUILDING (TRG ARCHITECTS, APPLICANT AND ARCHITECT; STANLEY LO, PROPERTY OWNER) STAFF CONTACT: RUBEN HURIN Planning Manager Brooks presented a summary of the staff report, dated July 13, 2009. There were no commission comments. This item was set for the Consent Calendar with no revisions requested. This item concluded at 7:06 p.m. 1 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes July 13,2009 VII. ACTION ITEMS Consent Calendar-Items on the Consent Calendar are considered to be routine. They are acted upon simultaneously unless separate discussion and/or action is requested by the applicant, a member of the public or a Commissioner prior to the time the Commission votes on the motion to adopt. Chair Terrones asked if anyone in the audience or on the Commission wished to call any item offthe consent calendar. The applicant requested that 1208 Bernal be pulled from the consent calendar to consider roofing material options. Commissioner Yie recused herself from participating on Item 2a,given a past business relationship. She left the Council Chambers. VIII. REGULAR ACTION ITEMS 2a. 1208 BERNAL AVENUE,ZONED R-1 —APPLICATION FOR DESIGN REVIEW, FLOOR AREA RATIO VARIANCE AND SPECIAL PERMITS FOR DECLINING HEIGHT ENVELOPE AND BASEMENT FOR A FIRST AND SECOND STORY ADDITION TO A SINGLE FAMILY DWELLING AND NEW BASEMENT QUALIFYING AS SUBSTANTIAL CONSTRUCTION(TRGARCHITECTS,APPLICANT AND ARCHITECT; BRAD AND ROXANN LOOSE,PROPERTY OWNERS) STAFF CONTACT: RUBEN HURIN Reference staff report dated July 13,2009,with attachments. Associate Planner Strohmeier presented the report,reviewed criteria and staff comments. Thirteen conditions were suggested for consideration. Chair Terrones opened the public hearing. Randy Grange, TRG Architects, 205 Park Road, represented the applicant. He requested that the Commission consider two options for the roofing material,either the metal roof as shown on the plans orwith a clay tile roof. Provided a sample of the proposed zinc roofing material. Commission comments: • Design lends itself to a tile roof, given the quality of workmanship, if we specify that it be a non- homogenous clay tile roof,would feel comfortable approving the alternative roof material. • While Mr.Grange is a talented architect,it would sets a bad precedent going forward,think an FYI will not slow it down too much,should be more specific about the type of tile and bring it back as an FYI. • Neighbor asked a question about the ability to waterproof the basement,will it be a sealed unit,will the gutters drain to the basement? (Randy Grange — today's designs for basements are fully waterproofed—will be engineered and the engineer will oversee construction in the field). • If you go with the metal roof,will you see the solar panels as a part of roof? How far along are you in the structural design? (Randy Grange—yes,but it would be a clean looking roof,you won't see the solar panels,we are close to making decision on the roof material,but haven't completed structural.) • Prepared to approve with metal roof with solar,and if choose to go with a tile roof,it can be brought back as FYI. 2 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes July 13, 2009 Public comments: • Pat Giorni, 1445 Balboa, think tile roof is preferable, metal roof will be noisy in rainstorm, There were no further comments and the public hearing was closed. Commissioner Vistica indicated that he did not attend the study meeting on this item, so he will abstain from the vote. CommissionerAuran moved to approve the application, by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped July 1, 2009, sheets A1.1 through A3.4 and 1-1.0; 2. that if the applicant chooses to propose a clay tile roof instead of the metal roof with solar panels as proposed, the item shall be brought back to the Commission as an FYI item; 3. that if the structure is demolished or the envelope changed at a later date the Floor Area Ratio Variance, as well as any other exceptions to the code granted here, will become void, 4. that any changes to building materials, exterior finishes, windows, architectural features, roof height or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning Commission review (FYI or amendment to be determined by Planning staff); 5. that any changes to the size or envelope of the basement, first or second floors, or garage, which would include adding or enlarging a dormer(s), shall require an amendment to this permit; 6. that the conditions of the Chief Building Official's April 29, June 29 and June 9, 2009 memos,the City Engineer's May 12, 2009 memo, the Fire Marshal's May 4, 2009 memo and the NPDES Coordinator's May 5, 2009 memo shall be met; 7. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 8. that prior to issuance of a building permit for construction of the project,the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 9. that all air ducts, plumbing vents, and flues shall be combined,where possible,to a single termination and installed on the portions of the roof not visible from the street, and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 10. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 11. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition, as amended by the City of Burlingame; 3 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes July 13, 2009 THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCES PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION: 12. that priorto scheduling the framing inspection the project architect or residential designer, oranother architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 13. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge and provide certification of that height to the Building Division; and 14. that prior to final inspection, Planning Division staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Cauchi. Chair Terrones called for a voice vote on the motion and it passed 4-1-1-1 (Commissioner Lindstrom absent, Commissioner Yie recused, Commissioner Vistica abstaining). Appeal procedures were advised. The item concluded at 7:22 p.m. Commissioner We returned to the dais. Commissioner Brownrigg recused himself from participating on Item 3a because he lives within 500 feet clf�' the property. He left the Council Chambers. 3. 1595 COLUMBUS AVENUE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW, SIDE SETBACK VARIANCE AND LOT COVERAGE VARIANCE FOR A SINGLE STORY ADDITION AND RENOVATION QUALIFYING AS SUBSTANTIAL CONSTRUCTION (SERGE AND ALMA KARANOV,APPLICANTS AND PROPERTY OWNERS; AND MARK ROBERTSON, MARK ROBERTSON DESIGN) STAFF CONTACT: RUBEN HURIN Reference staff report dated July 13, 2009, with attachments. Associate Planner Strohmeier presented the report, reviewed criteria and staff comments. Twelve conditions were suggested for consideration. Chair Terrones opened the public hearing. Mark Robertson, 918 East Grant, San Mateo, represented the applicant. At previous Planning Commission meeting, there were five major points raised that have been addressed: that the proposed office be returned to bedroom use, replaced stamped concrete with pervious pavers, increased the side setback to seven feet except for two bay windows, added a larger front porch, and proposing to install a hedge along neighbor's property line. Commission comments: • On the front elevation, why is there one column on left side & two on right, it seems that it is not symmetrical, could open porch opening even more and have columns closer together, could the guard rails be eliminated (Mark Robertson-there is a lot ofmass and bulk with the brick chimney on the left side, thought one was sufficient on that side. Building code requires railing, the columns woul-'— have to be four inches apart to eliminate the railing)) 4 CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes July 13, 2009 ■ Are bay windows allowed to project into side setback? (Planning Manager Brooks - no, chimneys can ~' project into side setbacks, bay windows are allowed to project into front setback but not side.) ■ Great job on the house, symmetrical columns make sense, but the garage door seems like a holdover, seems that it's a little plain compared to what will be done to the house. ■ There is some justification for the Setback Variance; the bay windows do a nice job of articulating the fapade. ■ Agree with justification for Lot Coverage Variance, the need for the Variance is created by filling in a hollow on the site, not for adding a structure. Public comments: ■ Pat Giorni, 1445 Balboa, want to know if there is plumbing in the existing accessory structure, would it become a bedroom, living space. (Planning Manager Brooks — the accessory structure has been there for a long time and contains plumbing, it is considered an existing nonconforming condition.) There were no further comments and the public hearing was closed. Commission comments: ■ There have been a couple of comments on how the porch could be made better, could require revisions to the porch to come back to the Commission as an FYI; applicant has addressed our concerns; approval as submitted with revisions to porch coming back as FYI. Commissioner Vistica moved to approve the application, by resolution, with the following amended conditions: 1 . that the project shall be built as shown on the plans submitted to the Planning Division date stamped June 17, 2009, sheets 1 through 6; 2. that revisions shall be made to the front porch to address the Commission's concerns with symmetry and shall be brought back to the Commission as an FYI item; 3. that any changes to building materials, exterior finishes, windows, architectural features, roof height or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Planning Commission review (FYI or amendment to be determined by Planning staff); 4. that any changes to the size or envelope of the first or second floors, or garage, which would include adding or enlarging a dormer(s), shall require an amendment to this permit; 5. that the conditions of the Chief Building Official's June 1 and May 8, 2009 memos, the City Engineer's May 12, 2009 memo, the Fire Marshal's May 8, 2009 memo, the City Arborist's May 12, 2009 memo, and the NPDES Coordinator's May 8, 2009 memo shall be met; 6. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 7. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the 5 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes July 13,2009 the conditions of approval shall not be modified or changed without the approval of the Plannir—"� Commission,or City Council on appeal; 8. that all air ducts,plumbing vents,and flues shall be combined,where possible,to a single termination and installed on the portions of the roof not visible from the street;and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 9. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition,new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements;any partial or full demolition of a structure,interior or exterior, shall require a demolition permit; 10. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition,as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION: 11. that prior to scheduling the framing inspection the project architect or residential designer,or another architect or residential design professional, shall provide an architectural certification that the architectural details shown in the approved design which should be evident at framing, such as window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 12. that prior to scheduling the roof deck inspection,a licensed surveyor shall shoot the height of the rc ridge and provide certification of that height to the Building Division;and 13. that prior to final inspection, Planning Division staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Auran. Chair Terrones called for a voice vote on the motion to approve. The motion passed 5-0-1-1(Commissioner Lindstrom absent, Commissioner Brownrigg recused). Appeal procedures were advised. The item concluded at 737 p.m. Commissioner Brownrigg returned to the dais. 4. 2963 FRONTERA WAY, ZONED R-1 — APPLICATION FOR DESIGN REVIEW, HILLSIDE AREA CONSTRUCTION PERMIT,VARIANCES FOR LOT COVERAGE AND PARKING,AND SPECIAL PERMIT TO REDUCE THE NUMBER OF PARKING SPACES ON SITE FOR A SINGLE-STORY ADDITION TO A SINGLE FAMILY DWELLING (ROBERT NEBOLON, APPLICANT AND ARCHITECT; PAUL LEUNG, PROPERTY OWNER) STAFF CONTACT: RUBEN HURIN Reference staff report dated July 13, 2009,with attachments. Planning Manager Brooks presented the report,reviewed criteria and staff comments. Thirteen conditions were suggested for consideration. Chair Terrones opened the public hearing. 6 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes July 13, 2009 Robert Nebelon, 801 Camelia Street, Berkeley, CA represented the applicant, noting that the project has been revised to address neighbor's concerns with impact on his view, and adjustments were made to make sure it accomplished his concerns, view is preserved completely. Commission comments: • Have met with Mr. Holland, the uphill neighbor, and he stated he had no concerns with the current project. • Appreciate working as hard as you did to come up with a great solution that satisfies the neighbor. • Thanks for working it out, how will the grading be handled around the house? (Robert Nebelon — grade will drop 15— 16 inches, will have a low wall around it, walls go forward up and around the driveway and keep the landscape as it is now, will make it more interesting. There is already a retaining wall, will replace it and add steps.) • Wondering as long as there will be a new floor and excavate down, did you consider using an in slab radiant system to be able to raise the ceiling inside? (Robert Nebelon-it is a budgetary constraint, did consider, but are proposing to use forced air.) • Where will forced air system be located? (Robert Nebelon—there will be two separate systems for the two sectors of the house, one will hang in the rafters in the garage, will handle the right side, the other furnace will be in a closet outside Bath #1, there will be a soffit down eastern side of house to handle ducting on that side.) • How will the two forced air units vent, concerned with things popping up from the roof and affecting the neighbor's view. (Robert Nebelon— will use a high efficiency direct vent system.) • How will the skylights be detailed so they won't project above roof line? (Robert Nebelon-will use flat glass, so won't block, they can be made smaller, will have a low profile.) • Would like to see how the skylights will be configured, need to show the location and how high it will be, like to be more confident so we can see the impact on the view. • Have you thought about clerestory windows in the wall between the lower roof and the existing roof? • Consider rotating the hallway skylight so it has a less potential to impact view,will also provide more light into hallway. Public comments: • None. There were no further comments and the public hearing was closed. Commission comments: • Elevations fine, greatly improved, only remaining concern is impact of skylights,want to see impact.. • Would like to add to the conditions of approval that 1)a mock up of skylights be done with story poles and a certified story pole plan be brought back to the Commission as an FYI; 2) that the forced air furnace system shall be direct vent; and 3) that the plumbing vents shall be collected in an unobtrusive location. Commissioner Vistica moved to approve the application, by resolution, with the following amended conditions: 1. that the project shall be built as shown on the plans submitted to the Planning Division date stamped June 26, 2009, sheets AO through A8, and date stamped May 27, 2009, sheet 1-1; 7 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes July 13, 2009 2. that any changes to building materials, exterior finishes,windows, architectural features, roof heig' or pitch, and amount or type of hardscape materials shall be subject to Planning Division or Plannir,_ Commission review (FYI or amendment to be determined by Planning staff); 3. that a mock-up of the skylights be installed with story poles and a certified story pole plan shall be brought back to the Commission as an FYI item; 4. that the forced air system shall be direct vent; 5. that the plumbing vents shall be collected to a single termination in an unobtrusive location that does not impact the neighbor's distant view; 6. that if the structure is demolished or the envelope changed at a later date the parking and lot coverage variances, as well as any other exceptions to the code granted here, will become void; 7. that any changes to the size or envelope of the first floor or garage, which would include adding or enlarging a dormer(s), shall require an amendment to this permit; 8. that the conditions of the Chief Building Official's February 25 and April 22, 2009 memos, the City Engineer's February 23, 2009 memo, the Fire Marshal's February 23, 3009 memo,the CityArborist's April 30, 2009 memo, and the NPDES Coordinator's February 24, 2009 memo shall be met; 9. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 10. that prior to issuance of a building permit for construction of the project,the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 11. that all air ducts, plumbing vents, and flues shall be combined,where possible,to a single termination and installed on the portions of the roof not visible from the street, and that these venting details shall be included and approved in the construction plans before a Building permit is issued; 12. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; 13. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition, as amended by the City of Burlingame; THE FOLLOWING CONDITIONS SHALL BE MET DURING THE BUILDING INSPECTION PROCESS PRIOR TO THE INSPECTIONS NOTED IN EACH CONDITION: 14. that prior to scheduling the framing inspection the project architect or residential designer, or anoth, architect or residential design professional, shall provide an architectural certification that th. architectural details shown in the approved design which should be evident at framing, such as 8 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes July 13, 2009 window locations and bays, are built as shown on the approved plans; architectural certification documenting framing compliance with approved design shall be submitted to the Building Division before the final framing inspection shall be scheduled; 15. that prior to scheduling the roof deck inspection, a licensed surveyor shall shoot the height of the roof ridge, including both lower and upper roof ridges, and provide certification of that height to the Building Division; and 16. that prior to final inspection, Planning Division staff will inspect and note compliance of the architectural details (trim materials, window type, etc.) to verify that the project has been built according to the approved Planning and Building plans. The motion was seconded by Commissioner Auran. Chair Terrones called for a voice vote on the motion to approve. The motion passed 6-0-1. (Commissioner Lindstrom absent). Appeal procedures were advised. The item concluded at 8:02 p.m. 5. 2617 HALE DRIVE, ZONED R-1 — APPLICATION FOR FLOOR AREA RATIO VARIANCE FOR EXPANSION INTO AN ATTIC SPACE IN AN EXISTING SINGLE FAMILY DWELLING(TRG ARCHITECTS, APPLICANT AND ARCHITECT; ELIOT AND KARA ALM, PROPERTY OWNERS) STAFF CONTACT: RUBEN HURIN Reference staff report dated July 13, 2009, with attachments. Planning Manager Brooks presented the report, reviewed criteria and staff comments. Seven conditions were suggested for consideration. �— Chair Terrones opened the public hearing. Randy Grange, TRG Architects, 205 Park Road, represented the applicant. The space in the attic was already there, don't know when it was improved, earlier plans did not show that space. It appears some of the space has been accessible for quite some time. It is a split level house, circulation is inefficient, has a large attached garage. They are not adding to mass and bulk, but trying to be able to use the attic space. Had the attic space been shown in original plans,would have met the FAR requirements in place at that time. Building Division comments indicate that the existing man doorthat leads to the storage space is required to be changed to a 22"x 30"hatch because the room does not meet the requirements for habitable space as it is now, submitted photos of front"closet". Commission comments: • The attic spaces are created because of the 12/12 roof pitch? (Randy Grange—yes.) • Remodel done several years ago, family room extension & kitchen remodel, did that add floor area? (Randy Grange—yes, removed an old addition, and added family room at back.) • The plans note "recently finished floor" at front part of closet, explain. (Randy Grange—the owners put in a hardwood floor over existing plywood.) • Can justify the variance given the fact that this lot only has a 45-foot frontage, so it is difficult to detach the garage and take advantage of increased floor area allowance, and due to the evolution of zoning requirements regarding floor area, it caused the existing attic space to exceed current floor area ratio requirements. Public Comment: Pat Giorni, 1445 Balboa, Commission reviews projects that are maximum FAR and also get permission to have basement which is exempted from FAR, why not call this attic a basement, it is 9 CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes July 13, 2009 existing space that is already there, doesn't contribute to mass and bulk, not different from what granted for basements. ■ Kara Alfi, 2617 Hale, as far as the storage closet in back, like that this house has storage, were able to get rid of rental storage unit, would like to keep that door. (Planning Manager Brooks— the issue of whether the door can be full size needs to be resolved with the Chief Building Official and project must comply with building code requirements.) There were no further comments and the public hearing was closed. Commission comments: ■ Have to consider common sense, this is an elegant house with steep pitched roof, if we don't count it we should have; don't think this will impact neighborhood. Commissioner Brownrigg moved to approve the application, by resolution, with the following amended conditions: 1 . that the project shall be built as shown on the plans submitted to the Planning Division date stamped July 1 , 2009, sheets Al .1 through A3.1 ; 2. that if the structure is demolished or the envelope changed at a later date the Floor Area Ratio Variance, as well as any other exceptions to the code granted here, will become void; 3. that the conditions of the Chief Building Official's July 6 and May 29, 2009 memos shall be met, or ar., amended by the Chief Building Official; 4. that demolition or removal of the existing structures and any grading or earth moving on the site shall not occur until a building permit has been issued and such site work shall be required to comply with all the regulations of the Bay Area Air Quality Management District; 5. that prior to issuance of a building permit for construction of the project, the project construction plans shall be modified to include a cover sheet listing all conditions of approval adopted by the Planning Commission, or City Council on appeal; which shall remain a part of all sets of approved plans throughout the construction process. Compliance with all conditions of approval is required; the conditions of approval shall not be modified or changed without the approval of the Planning Commission, or City Council on appeal; 6. that the project shall comply with the Construction and Demolition Debris Recycling Ordinance which requires affected demolition, new construction and alteration projects to submit a Waste Reduction plan and meet recycling requirements; any partial or full demolition of a structure, interior or exterior, shall require a demolition permit; and 7. that the project shall meet all the requirements of the California Building and Uniform Fire Codes, 2007 Edition, as amended by the City of Burlingame. The motion was seconded by Commissioner Yie. Discussion of motion: ■ Should amend condition 3 to give flexibility to Chief Building Official's conditions. ■ The motion maker and second agreed to amend the motion to modify this condition. 10 CITY OF BURLINGAME PLANNING COMMISSION—Unapproved Minutes July 13,2009 Chair Terrones called for a voice vote on the motion to approve. The motion passed 6-0-1. (Commissioner Lindstrom absent). Appeal procedures were advised. The item concluded at 8:25 p.m. 6. 835 AIRPORT BOULEVARD,ZONED R-1—APPLICATION FOR AMENDMENT TO CONDITIONAL USE PERMIT FOR CHANGES TO CONTROLLED ACCESS TO PARKING AND FOR AN EXISTING PARK AND FLY PROGRAM AT AN EXISTING HOTEL(JIM ENSIGN, DOUBLETREE HOTEL,APPLICANT,AND TODAY'S III INC PROPERTY OWNER) STAFF CONTACT ERICA STROHMEIER Reference staff report dated July 13,2009,with attachments. Associate Planner Strohmeier presented the report,reviewed criteria and staff comments. Forty conditions were suggested for consideration. Chair Terrones opened the public hearing. Jim Ensign,DoubleTree Hotel,835 Airport Boulevard represented the applicant. • Want to convert from self-parking to utilizing the pay gates. Will result in cost savings of about $70,000 a year;also don't have gates down 24 hours a day,concern with guest safety. Have ample parking spaces,people use shuttles to get to airport,business is with airport personnel. There were no Commission comments. Public comments: • None. 4 There were no further comments and the public hearing was closed. Commissioner Auran moved to approve the application,by resolution,with the following conditions: 1. that the park and fly program shall be allowed to operate at this hotel with a maximum of 30 vehicles, the vehicles shall only be parked in the north end of the hotel parking lot,as shown on the plans date stamped February 9,2005;no vehicles of the park and fly program shall be parked on any part of the adjacent public park site or in the Bay trail access parking area in front of the shared parking lot; 2. that any increase in the number of vehicles parked on site at one time because of the park and fly program shall require an amendment to this conditional use permit; 3. that the controlled access parking plan shall be built and implemented as shown on the plans submitted to the Planning Department and date stamped February 19,1999,Sheet PK-1,as revised by the site plan(sheet A1.1)date stamped June 4,2009,and the installation of any new automated equipment shall meet all the requirements of the California Building and Uniform Fire Codes,2007 Edition,as amended by the City of Burlingame; 4. that the conditions of the Fire Marshal's September 28,1998 and March 2,1999 memos and the City Engineer's March 8,1999 memo shall be met; 5. that a fee may be charged for self-park visitors at a rate of up to$2.00 for the first hour,and$1.00 for each additional hour up to a total of$16.00 per day,and any change to this fee shall be reviewed by the city at a public hearing; 11 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes July 13, 2009 6. that any change to the number of parking spaces provided on site, their configuration and/or tl- operation of the automated parking controls shall require amendment to this use permit; 7. that any change to the operation of the automated parking system,affecting the fee charged,the area used, or the traffic controls shall require amendment to this use permit; 8. that prior to use of the City landfill parking lot for paid valet or paid self-parking,the hotel shall obtain an amendment to the Shared Parking and License Agreement with the City to reflect this use; 9. that the hotel shall report to the city twice a year in 6 month intervals the number of cars which have parked longerthan 24 hours and are not registered hotel guests and the use permit shall be reviewed if more than 10% of the on-site parking spaces are employed for this duration; 10. that the project shall be built as shown on the plans submitted to the Planning Department and date stamped April 14, 1997, Sheet AO through At 1, and that the landscape plans shall be reviewed for compliance with all city ordinances and approved by the Senior Landscape Inspector before a building permit is issued; 11. that the conditions of the Fire Marshal's November 18, 1996 and April 21, 1997 memos, and the Chief Building Inspector's November 12, 1996 and April 21, 1997 memos shall be met; 12. that small delivery trucks or vans with periodic deliveries may be on site during operating hours,and no trucks shall be stored or parked on site continuously throughout the day or overnight; 13. that the use and any improvements forthe use shall meet all the requirements of the California Buildina.., and Uniform Fire Codes, 1995 Edition as amended by the City of Burlingame; 14. that the overall height of the addition as measured from the grade at the first floor(9'-6"elevation)shall be 84'-6", and the height to the top of the elevator shaft and mechanical room shall be 99'-0'; 15. that no room in the hotel shall be leased to a single individual,company or corporate entity for more than 29 days and no rooms and/or any part of the building shall be leased for permanent residential purposes; 16. that in the future, as required,the developer shall participate in an assessment district formed to provide an east-west transit connection to CalTrain, SamTrans, Greyhound and/or any other intercity transit opportunities for employees and guests as well as providing an on-site transit/commute coordinator, perhaps in conjunction with other employers in the area,to facilitate employees'trips to work and reduce peak hour trips generated by the hotel; 17. that the site shall be landscaped with vegetation which requires a minimum of fertilization and pest control, and the maintenance of such landscaping shall follow the procedure established by a qualified landscape architect and approved by the city for fertilization and pest control; 18. that the traffic allocation for a 101-room addition to an existing 291-room hotel(82.2 room/acre density) which is a part of the planning approval of this project and the agreement for use of 115 parking spaces on the adjacent sanitary landfill shall run with the conditional use permits and shall expire at the same time the planning approval expires on the project; 19. that the applicant shall implement a valet parking plan for the transition period between occupancy, the new hotel rooms and completion and availability of at least 115 spaces in the proposed shared u,- parking aparking lot on the sanitary landfill site; 12 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes July 13, 2009 20. that since the applicant has elected to provide a significant portion of its required parking by seeking an agreement with the City to share a parking area as described in the project, before issuance of any building permit underthis project approval,the applicant shall enter into an agreement with the Citythat provides that the applicant will be allowed to use the City property to the north and westfor parking for at least 115 vehicles so long as the applicant's property is used as a hotel or the required parking is not provided in some other way approved by the City; if that agreement is terminated for any reason, the applicant shall either reduce its usage to eliminate the need for the 115 parking spaces or provide alternative parking approved by the City; 21. that the project shall meet the requirements of the Bay Area Air Quality Management District and the U.S. Army Corps of Engineers; 22. that the proposed structure will be built on driven piles to mitigate potential settlement problems and earth shaking in a major earthquake; 23. that any connections between the new structure and the existing structure shall be designed to meet all the seismic requirements of the 1995 edition of the California Building Code and California Fire Code; 24. that in order to minimize settlement of roadways and other site features, recompacting or surcharging the artificial fill material should be done before any paving; 25. that flexible joints shall be installed on all utilities to reduce potential problems associated with ground settlement; 26. that the finished floors for any structure to be at least 9'above the mean sea level or one foot above the possible flood elevation, whichever is greater; 27. that any new construction on the site shall elevate the entry level to habitable floor levels to at least 9 feet above the mean sea level or one foot above the possible flood elevation, whichever is greater. Habitable areas include meeting and conference areas and their support facilities; 28. that this project shall comply with the requirements of the state-mandated water conservation program, that a complete Irrigation Water Management and Conservation Plan shall be submitted with landscape and irrigation plans at time of permit application, and shall be approved by the City's Senior Landscape Inspector prior to issuing a building permit; 29, that all runoff created during construction and future discharge from the site will be required to meet National Pollution Discharge Elimination System (NPDES) standards; 30. that the site shall be periodically sprayed with water to control dust during grading and construction; 31. that the developer shall be required to get appropriate permits from the Bay Area Air Quality Management District and construction equipment emissions shall be in compliance with their standards; 32. that when the level-of-service reaches LOS D, the city shall convert the northbound through lane on Airport Boulevard at Anza Boulevard to a second exclusive left-turn lane. This improvement will improve cumulative conditions during the p.m. peak hour at this intersection to an acceptable LOS D(V/C=0.85), �-' and the applicant shall pay a fee at that time toward the cost of this improvement, in proportion to the project's contribution to the total increase in traffic through the intersection; 13 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes July 13, 2009 33. that payment of a Bayfront Development Fee to the City of Burlingame for impacts in the Anza area shc, be required in order to pay the proportional share for improvements which would mitigate cumulative impacts of this and other projects on area circulation, one-half due at the time of application and one- half due before asking for a final framing inspection; 34. that the proposed Anza Boulevard driveway access shared with the future park shall be widened from its current proposed width of 20 feet to a minimum width of 36 feet; a stop sign shall be provided at the driveway to control access on to Anza Boulevard from the shared parking facilities at the public park; 35. that the project sponsor shall continue to provide an airport shuttle service to all hotel guests,which shall include connections to Caltrain to accommodate employees at shift changes; 36. that no portion of the required parking on site or on the landfill shall be used for long-term airport parking as part of a hotel promotion; 37. that all construction shall be limited to the hours of construction imposed by the City of Burlingame Municipal Code, and no piles shall be driven before 9:00 a.m.on Saturday, and none shall be driven on Sunday; 38. that the City shall require that the construction contractor predrill holes (if feasible based on soils) and equip pile drivers with shields,and shall also develop a schedule for pile driving to minimize the impacts on the existing Doubletree Hotel facilities, the Red Roof Inn and Red Rock Cafe; 39. that the hotel addition shall be built so that the interior noise level in all rooms does not exceed 45 dBa:1 and 40. that in the event that any prehistoric or historic subsurface cultural resources are discovered during construction-related earthmoving activities, all work within 100 feet of the resources shall be halted and the project applicant shall consult with a qualified archaeologist to assess the significance of the find. If any find were determined to be significant by the qualified archaeologist,then representatives of the project applicant, the City, and the qualified archaeologist would meet to determine the appropriate course of action. If the discovery includes human remains, Section VIII of CEQA Guidelines Appendix K would be followed, requiring coordination with the Native American Heritage Commission if the human remains are of Native American origin. All significant cultural materials recovered would be subject to scientific analysis, professional museum curation, and a report prepared by a qualified archaeologist according to current professional standards. The motion was seconded by Commissioner Brownrigg. Chair Terrones called for a voice vote on the motion to approve. The motion passed 6-0-1(Commissioner Lindstrom absent). Appeal procedures were advised. This item concluded at 8:30 p.m. IX. DESIGN REVIEW STUDY ITEMS 7. 1701 ALBEMARLE WAY,ZONED R-1 —APPLICATION FOR DESIGN REVIEW FORA SECOND STORY ADDITION TO A SINGLE FAMILY DWELLING (MRS. JING LING LAU, APPLICANT AND PROPERTY OWNER; AND LI-SHENG FU, ARCHITECT) STAFF CONTACT ERICA STROHMEIER Reference staff report dated July 13, 2009, with attachments. Associate Planner Strohmeier brie'- presented the project description. There were no questions of staff. 14 CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes July 13, 2009 Chair Terrones opened the public comment period. Li-Sheng Fu, architect, 180 Martindale, Fremont, represented the applicant. ■ Design of exterior follows the original ranch style details; second story repeats first floor details. Commission comments: ■ Concern with height of addition, noticed have nine foot plate height proposed on second floor, makes it look top heavy, like to see it reduced to 8 foot ceiling. ■ The front porch extends across, but entry roof element only spans the front door, feels like front porch area is not sheltered so not usable, would make a stronger entry statement if covered, could use a trellis, think some sort of roof or connection would reduce vertical mass of two-story wall, also creates negative space under the porch and creates sitting area. ■ Could have a roof on knee braces centered over the window to provide some covered area. ■ Concern with choice of roof design on garage — feels like the house was chopped off and shifted over, if had gable would tie into gable on front elevation. ■ Why did you detach the garage? (Li-Sheng Fu - originally because it would allow increase in square footage and to have separation, with existing attached garage, there is no direct access from house to garage, want to have a two car garage, it also provides screening for the hospital next door, creates a sense of courtyard for the area behind the garage.) ■ If an attached garage didn't count in FAR, would you attach it to house? (Li-Sheng Fu — no, want the court yard feeling at the back.) ■ Maybe missing a great opportunity to get light into the stair well because of entry element over front door, that should be developed and stair well expressed on exterior of building. _ Could have 16 — 18 foot width on garage since it's not required to be two-car garage, but could still fit two cars. • Need articulation on large mass at rear, consider adding a roof over the back door. ■ Have sympathy with corner lot and attached garage, but don't want to see a solution that's not the best use of space between the two structures, if you attach the garage and have access into the house without going outside it works better for the homeowners. ■ Could stagger the two garage doors. Public comments: ■ Chris Foley, 1504 Davis Drive; and Pat Giorni, 1445 Balboa spoke. ■ Share a property line with this property, wouldn't discourage two-car garage, there is a lot of on street parking in the area from duplexes. Shared photos of back of her house, only see the hospital behind us, expect when in operation will need black out curtains, the one place we have sky views is over the top of this house, which will be increased in height. Have concern about windows in rear of property, will look directly into our property, like to have you consider applicant change window layout to protect our privacy, agree that back of building looks plain, would like to see some detail, but mostly concerned with the windows, like the idea of clerestory windows, when house sold, hospital was up and huge, should have been aware of hospital being there. ■ Would like to remind the owner that the trees on the hospital property next door will be 40 — 60 feet tall, will screen hospital, but will lose sunlight, will need to get sunlight from the front of property. Commission comment: • There is a window facing the hospital, and two facing neighbor, what if those windows facing neighbor could be made higher, could also get high windows on front elevation. (Li-Sheng Fu - two windows in bathrooms could be clerestory, and windows in bedroom could be obscured.) 15 CITY OF BURLINGAME PLANNING COMMISSION–Unapproved Minutes July 13,2009 There were no other comments from the floor and the public hearing was closed. Commission comment: • Agree that the house looks top heavy,like to see it reduced to 8-foot plate height on second floor. • This project appears to be a fine candidate for referral to a design review consultant. • There are parking issues in this neighborhood,think that the garage can be two car,but think that thought needs to be given to the garage design,should consider reorienting the gable roof,think it's okay to have garage attached and consider Variance for FAR,in this case it may make more sense to have an attached garage. • Design review consultant can provide input on design and placement of garage,height of structure, side elevation of house,views into neighbor's yard,front porch design. If garage is buffer to hospital then it's okay if garage is detached,otherwise should have an attached garage. • Hard to understand what's going on with the landscaping,landscape plan should consider screening of the added mass and bulk. • In looking at the windows on the back,there are possibilities to put windows on north side of bedroom two, but still need articulation on the elevation facing the neighbor, want to preserve neighbor's privacy. Commissioner Cauchi made a motion to refer the item to a design review consultant. This motion was seconded by Commissioner Brownrigg, Chair Terrones called for a vote on the motion to refer this item to a design review consultant. The motion., passed on a voice vote 6-0-1(Commissioner Lindstrom absent). Appeal procedures were advised. T. Planning Commission's action is advisory and not appealable. This item concluded at 9:02 p.m. 8. 117 COSTA RICA AVENUE,ZONED R-1–APPLICATION FOR DESIGN REVIEW FOR ANEW,TWO- STORY SINGLE FAMILY DWELLING AND DETACHED GARAGE(FLORIAN SPEIER,APPLICANT AND DESIGNER;JOLANDA AND GARY BREAZEALE, PROPERTY OWNERS) STAFF CONTACT: ERICA STROHMEIER Reference staff report dated July 13, 2009, with attachments. Associate Planner Strohmeier briefly presented the project description. There were no questions of staff. Chair Terrones opened the public comment period. Florian Speier,2932 McKinley Avenue,Berkeley,represented the applicant. Commission comments: • What is garage door material(Florian Speier–would be wood to go with the rest of the house.) • Why is front door not on front of house? (Florian Speier–improved the layout of the house,trying to maintain privacy and get good lighting,clients wanted a large double story entrance in the middle.) • Looking at plan and site planning,getting excited with different things happening,courtyard on south side, but looking at roof plan, is a radical departure from architectural vocabulary we see around Burlingame, like to see explanation on how it fits neighborhood. (Florian Speier–main design consideration to respecting adjoining residences,tried more traditional styles,had more bulk at strer— with this style will reduce the height at the front,olderhouses in neighborhood have clear and simp. roofs,trying to avoid a complicated roof.) 16 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes July 13, 2009 • Understand that a good portion of the house is springing from a story and half, but it is a large house on a larger lot, would like to see more articulation on front elevation, there is not enough that talks about entry and invites people to it from the street, it's a pretty blank wall with a peculiar shape and peculiarly shaped windows. The front elevation is usually a place where we like to see a vocabulary that addresses the street. • We would expect front of house to respond more directly to vocabulary around Burlingame, not just adding something to add decoration, there are things that can be done to integrate it more. • Not sure what you're trying to do, don't think it fits in with neighborhood at all, too bulky, seems like cabin in Lake Tahoe because of the bulkiness, the front fapade, and the doorway on the side. Cannot support it as it stands. • Don't understand where the design is coming from,we appreciate both contemporary and traditional design, but mostly appreciate contextual design. Cant' imagine more mass in front than what is proposed. Roof is brought down on driveway side where could have more mass, on side closer to neighbor it is more massive. • There is a wide portal tucked into the roof form, but nothing is expressed on exterior, what is expressed is a broad shingled roof. • Appreciate effort in green features, but we have seen designs that achieve these things but also are contextual and fit in with neighborhood. • West elevation looks like something that would look over Lake Tahoe and distant views. (Florian Speier—there is a green oasis at the rear, that's why a lot of glass is used on that elevation, there are no other windows from neighboring properties and lot is deep.) • Looking for pedestrian scale on front elevation. • Not necessarily looking for quaint storybooks, have seen contemporary designs that incorporate elements of scale. • Quirky design, some positive aspects, love the loft on second floor, if you could move entry to front and articulate front entryway, and reconfigure spaces to get drama you want. Reserve the grand gestures to the back rather than the side elevations. • There is a beautiful example cattycorner across the street, has beautiful porch, announces front door. • Look at driveway, it is a long driveway that requires extra movement to get in and out. Public Comments: • Ed Bohnert, 124 Costa Rica, Mary Ann Nichols; 116 Costa Rica, Pat Giorni, 1445 Balboa; Tom Buckley, 113 Costa Rica spoke. • Don't think it's an attractive home for neighborhood, disappointed, aesthetics aren't what Burlingame is about, don't think it fits. • Agree with Commission about the feel of the house, it looks sideways and is barnlike, roofline doesn't feel like it's in harmony with neighborhood. Only required to have one parking space, seem to have parking issues in the neighborhood. Presented a picture of house on Occidental and Howard, is shingle on outside and it is not weathering well, too rustic looking. • When I looked at plans, couldn't figure out where front door is, from pedestrian point of view, is a retreat, is not a home welcoming neighbors, this would be great house on the Lost Coast, but does not fit in to the Costa Rica neighborhood, ask that applicant and homeowner rethink what they want their house to look like. Suggest project be sent to design review consultant. • Welcome them to neighborhood, but have a problem with the garage, it is barely able to be accessed, don't believe someone will park their car in the garage, and will impact street parking, should be redesigned to give more room to garage to relieve parking problems, agree it should be sent to design review for the reasons commission has stated. There were no further comments and the public hearing was closed. 17 CITY OF BURLINGAME PLANNING COMMISSION — Unapproved Minutes July 13, 2009 Commissioner Auran made a motion to refer the item to a design review consultant. This motion was seconded by Commissioner Cauchi. Chair Terrones called for a vote on the motion to refer this item to a design review consultant. The motion passed on a voice vote 6-0-1 (Commissioner Lindstrom absent). Appeal procedures were advised. The Planning Commission's action is advisory and not appealable. This item concluded at 9:34 p.m. Commission comment: ■ If the applicant wanted to completely redesign the project, process could start over and the revised project could be brought back to the Commission for Design Review Study rather than to a design review consultant. 8. 1419 CARLOS AVENUE, ZONED R-1 — APPLICATION FOR DESIGN REVIEW AND SPECIAL PERMITS FOR BUILDING HEIGHT AND BASEMENT FOR A NEW, TWO-STORY SINGLE FAMILY DWELLING, DETACHED GARAGE AND BASEMENT (JACK MCCARTHY DESIGNER, INC., APPLICANT AND DESIGNER; KIERAN J. WOODS TR, PROPERTY OWNER) STAFF CONTACT: RUBEN HURIN Reference staff report dated July 13, 2009, with attachments. Planning Manager Brooks briefly presented the project description. There were no questions of staff. Chair Terrones opened the public comment period. Jack McCarthy, 5339 Prospect Road, San Jose, represented the applicant. _ ■ Requesting a special permit for height because the lot slopes up from street and height is measurea from the top of curb. Commission comments.- 0 omments:■ Relative to finished floor, height is about 28-29 feet, but is considered taller because of slope of lot. ■ Nice house, good job, like treatment of chimney at back. ■ There is now some landscaping at the front entry that would be lost, would like to see a way to get a buffer back between the new house and driveway and house next door, driveway is 10'-8" wide , maybe could get some planting next to neighbor's house. ■ Where will the sump pump be for the basement, concern with sound attenuation (Jack McCarthy — will be inside the structure where it won't affect neighbors.) ■ Like your work, have a minimal front porch, what if you added French doors on the dining room at the front and expanded pavers in front and shielded that area, could create a retreat in front of dining area, would be buffered by the dwarf magnolia. ■ Like the brick element at the front, could you consider adding another brick element, could add at second story window, like to see vocabulary repeated somewhere, box for fireplace could be brick. (Jack McCarthy — as far as fireplace goes, wouldn't see, makes more sense to brick the area by the nook. Would see it along the driveway.) ■ Nice balance, like single brick element to set off stucco. When sourcing light fixture by the front door, pick a more interesting style. ■ Reason for doors to side, building code requires light and egress, unless allowed to artificially ventilate, need that much area to provide adequate light, building code also dictates how wide well has to be. ■ Are pushing the 36 foot limit, would encourage you to reach out to neighbors. ■ If change to French doors on the front, would like that they are appropriately articulated. 18 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes July 13, 2009 Public comments.- Pat omments:Pat Giorni, 1445 Balboa, love the house, hate the basement, it adds to floor area. Would like to see the French doors proposed for egress from basement moved to front, and egress to basement could be ladder, depending on how the basement is used, it could impact neighbors if used for entertainment. ■ Like the brick don't think need to add more, could have brick walkway instead of pavers. There were no other comments from the floor and the public hearing was closed. Commissioner Auran made a motion to place the item on the Consent Calendar when complete. This motion was seconded by Commissioner Brownrigg. Discussion of motion: ■ Given the request for 36 foot height, should consider requiring story poles to articulate the ridge height. Pole at outside edge and two at ridge to give profile would be okay, as long as the ridge is shown in the proper location. Chair Terrones called for a vote on the motion to place this item on the Consent Calendar when plans have been revised as directed and story poles installed as directed. The motion passed on a voice vote 6-0-1 (Commissioner Lindstrom absent). Appeal procedures were advised. The Planning Commission's action is advisory and not appealable. This item concluded at 9:55 p.m. X. COMMISSIONERS' REPORTS Subcommittee Assignments (Chair Terrones) Chair Terrones indicated he had talked to each of commissioners and following are the subcommittee assignments: ■ Neighborhood Consistency: Commissioners Auran, Yie and Terrones ■ Downtown Specific Plan: Commissioners Vistica and Terrones ■ Bicycle and Pedestrian Advisory Committee: Commissioner Cauchi ■ Peninsula Hospital: Commissioners Brownrigg and Vistica ■ Housing: Commissioners Brownrigg, Vistica and Lindstrom Commissioners Terrones and Vistica will serve on an ad hoc basis to assist the Council Economic Development Subcommittee when their input is needed. Commissioner Vistica expressed interest in forming a subcommittee to address Green Building issues, and Chair Terrones indicated he will discuss the need for this with the Community Development Director. XI. DIRECTOR'S REPORT Commission Communications: There was no City Council meeting scheduled for July 6, 2009. 19 CITY OF BURLINGAME PLANNING COMMISSION— Unapproved Minutes July 13, 2009 FYI: Peninsula Hospital Complaint Log —June, 2009: ■ Accepted. XII. ADJOURNMENT Chair Terrones adjourned the meeting at 10:10 p.m. Respectfully submitted, Sandra Yie, Secretary 20 POLICE DEPARTMENT WPM% B :7RL�I�NAME City of Burlingame Jack L.Van Etten Chief of Police June 16, 2009 Honorable Mayor and Members of the City Council: Police Department statistics and highlights for the month of May, 2009 DEPARTMENTAL INFORMATION: -One new recruit officer(funded with the state COPS grant)is in the 6 month Police Academy. -One new officer completed the FTO Program in June;the other new officer will complete the program in July. -One sworn officer(20 months)remains out on long-term leave. -One Dispatcher is out on leave(indefinitely). -Citizen crime identification system"Crimereports.com"is in place;RapidNotify(a reverse 911 notification system)is currently in use by the police department,CCFD and PW.It was recently used to notify citizens residing around BHS about parking and traffic related to the Special Olympics Competition. -BPD continues its active involvement with the County Gang Task Force which is currently in its active mode. -Reported Part 1 (Serious)Crimes in Burlingame for May are up(first time in several years)from last year(I 10) compared to(76)and YTD(409 vs. 399);while Reported Part 2 Crimes for May continue to be down from last year,(168)compared to(206)and YTD(841 vs. 922). Our community should NEVER take safety for granted. However,the downturn in the economy,unemployment and uncertainty,and reductions in LE officers in every community statewide,crime will certainly be on the rise in all communities, including ours. TRAFFIC AND PARKING INFORMATION: -Moving citations continue to increase for YTD: 2,469 vs. 2,230(the same time last year). This is due to specialized traffic motorcycle officer enforcement, selective enforcement of citizen generated traffic complaints in problem areas by patrol officers and the diligence of our new officers;all of which are committed to our community's safety. -Parking citation totals have also increased YTD 15,699 vs. 13,231 (the same time last year). -Red Light photo enforcement is actively working at ECR and Broadway. -The pilot daytime parking permit program will be considered for permanent status(by Council) in June/July. MONTHLY STATISTICAL INFORMATION: -Please remember that the monthly police department report is displayed in both numbers and percentages. When reviewing the police department report remember to consider the actual numbers of various crime categories in conjunction with the percentages. Kindly feel free to contact me if you have any questions. ___Ek Van Etten Burlingame Police Department 1111 Trousdale Drive-Post Office Box 551-Burlingame,California 94011-0551-(650)777-4100-Fax(650)697-8130 OG-11-09 MONTHLY ARREST & CITATION REGISTER ADULT PAGE: 1 AGENCY: BURLINGAME ICE DEPARTMENT NBR: 4104 FOR: MAY 2009 PREPARED BY: PHONE: (650) 692-8440 BCS Full Name of Arrestee BCS SCS BCS Booked BCS Use BCS BCS No Local Nbr Last, First Middle....... Race DOB..... Sex Date.... Lvl Charge......... Only Status Dis Arrest DR 1 50987 CAMPOS, JAIME JAVIER H 02/15/55 1 05/01/09 2 BW-M WR 2 3 200700750 2 50988 ORNELAS, EDDIE MENDOZA H 12/30/59 1 05/02/09 2 23152(A) VC 2 3 200901043 3 50989 SORENSEN, MATTHEW JON W 05/14/75 1 05/03/09 2 O/W-M WR 2 2 200901049 4 50990 GUERRERO, AMBER MARIE H 02/26/89 2 05/03/09 2 23140(A) VC 2 3 200901050 5 50991 LOUKAS, DEMETRI ANDREW W 06/19/72 1 05/04/09 2 486 PC 2 3 200901069 6 50992 KIMBLE, JOHNNY PATRICK W 05/15/75 1 05/04/09 2 O/W-M WR 2 2 200901070 7 50993 MARTINEZ, TRAVIS LEE W 10/17/89 1 05/05/09 3 664-212.5(C) PC 2 4 200901071 8 50994 NIELSEN, ERIK POUL-MULLER W 12/16/85 1 05/06/09 2 647(F) PC 2 1 200901079 9 50995 MCDONNELL, SARAH MARGARET W 07/30/35 2 05/06/09 2 23152(A) VC 2 3 200901084 10 50998 POWERS, GAVIN JOHN W 04/09/62 1 05/09/09 3 11350(A) HS 2 4 200901093 11 50999 PARTEE, ASHLEY LYNNE W 08/20/86 2 05/09/09 2 BW-M WR 2 2 200803603 I 12 51000 GROVES, CARMEN RODRIGUEZ H 12/14/72 2 05/11/09 2 242 PC 2 3 200901108 I 13 51001 MURILLO, JESSE JAMES W 09/06/81 1 05/11/09 3 O/W-F WR 2 2 200901121 14 51003 HOSEY, CHRISTINA JOLENE W 01/07/81 2 05/12/09 3 460(b) PC 2 4 200901132 15 51004 TAYLOR, MICHELLE EVONNE R W 04/14/69 2 05/13/09 2 O/W-M WR 2 2 200901141 16 51005 SMITH, ROBERT ALLEN W 01/19/70 1 05/14/09 2 647(F) PC 2 3 200901151 17 51006 PROANO, DAVID ANTHONY H 06/06/82 1 05/16/09 3 422 PC 2 4 200901109 1B 51007 MENDEZ, ESDRAS AZAEL H 03/05/80 1 05/17/09 2 23152(A) VC 2 3 200901169 19 51008 MACDONALD, MICHAEL W 09/15/56 1 05/18/09 2 242 PC 2 3 200901176 06-11-09 MONTHLY ARREST & CITATION REGISTER ADULT PAGE: 2 AGENCY: BURLINGAME POLICE DEPARTMENT NBR: 4104 FOR: MAY 2009 PREPARED BY: PHONE: (650) 692-8440 BCS Full Name of Arrestee BCS BCS BCS Booked BCS Use BCS BCS No Local Nbr Last, First Middle....... Race DOB..... Sex Date.... Lvl Charge......... Only Status Dis Arrest DR 1 51009 GARDNER, JOSHUA PAUL B 12/28/89 1 05/19/09 2 O/W-M WR 2 2 200901183 2 51010 TANGE, JUSTIN MASA W 12/26/83 1 05/21/09 2 O/W-M WR 2 2 200901210 3 51011 SANDOVAL, MITCHELL BARRON H 01/23/88 1 05/23/09 2 0/W-M WR 2 2 200901235 4 51012 MACKINNON, SEAN MICHAEL W 06/26/81 1 05/24/09 3 BW-F WR 2 2 200702827 5 51013 WELLMAN, TRAVIS KENNETH W 12/08/84 1 05/25/09 3 460(A) PC 2 4 200901237 6 166197 BULJAN, CHRISTOPHER DAVID W 04/15/90 1 05/27/09 2 11357(b) HS 1 3 200901259 7 166214 BULJAN, CHRISTOPHER DAVID W 04/15/90 1 05/28/09 2 11357(b) HS 1 3 200901275 8 51015 LABELLE, MICHAEL JEAN W 03/25/85 1 05/28/09 2 O/W-M WR 2 2 200901267 9 51018 HOWARD, MEGAN ELIZABETH W 04/18/80 2 05/29/09 2 0/W-M WR 2 2 200901278 10 51019 DORSAGNO, DAVID FRANK 0 10/06/86 1 05/29/09 3 245(A) (1) PC 2 4 200901277 11 51020 ZARI, APRIL B F 01/17/84 2 05/30/09 2 243(e) (1) PC 2 3 200901291 12 51021 ASFOUR, CHRISTOPHER ASAD O 03/18/89 1 05/30/09 2 243(e) (1) PC 2 3 200901291 13 51026 LEMUEL, DOW B 05/09/59 1 05/30/09 2 242 PC 2 3 200901293 32 records listed. 06-11-09 MONTHLY ARREST & CITATION REGISTER JUVENILE PAGE: 1 AGENCY: BURLINGAME POLICE DEPARTMENT NBR: 4104 FOR: MAY 2009 PREPARED BY:� PHONE: (650) 692-8440 BCS Full Name of Arrestee BCS BCS BCS Booked BCS Use BCS BCS No Local Nbr Last, First Middle....... Race DOB..... Sex Date.... Lvl Charge......... Only Status Dis Arrest DR 1 51002 TORRES, RAMON MIGUEL H 08/29/94 1 05/12/09 2 148(A) (1) PC 2 5 200901124 2 51014 RUELAS, JUAN H 05/25/92 1 05/12/09 2 242 PC 2 5 200901130 3 51016 FLORES, ANGELINA MARIE H 12/13/92 2 05/14/09 2 242 PC 2 5 200901148 4 51017 HANRAHAN, LACEY MARIE W 05/05/92 2 05/15/09 3 245(A) (1) PC 2 5 200901160 4 records listed. I RETURN A — MONTHLY RETURN OF OFFENSES KNOWN TO POLICE I I 2 3 4 5 6 ID I OFFENSES I UNFOUNDED NUMBER OF CLEARED BY ARREST I NUMBER OF CLEARANCES CLASSIFICATION OF OFFENSES I/ I REPORTED FALSE OR ACTUAL OR EXCEPTIONAL INVOLVING ONLY IE I OR KNOWN BASELESS OFFENSES I MEANS PERSONS UNDER 18 111. CRIMINAL HOMICIDE 1101 0 0 0 0 0 11 11 a. Murder & Non—Negligent Homicide 1111) 11 I b. Manslaughter By Negligence 11121 11 112. FORCIBLE RAPE TOTAL 1201 2 0 2 0 0 a. By Force 112111 2 0 2 0 0 1 b. Attempts to Commit Rape 12211 13. ROBBERY TOTAL 113011 2 0 2 2 0 I a. Firearm 13111 I b. Knife or Cutting Instrument 1321 _ I c. Other Dangerous Weapon 11331 d. Strongarm (Hands,Fists,etc.) 1341 2 0 2 2 0 114. ASSAULT TOTAL 1401 24 0 24 22 3 11 a. Firearm 14111 b. Knife or Cutting Instrument 14211 c. Other Dangerous Weapon 1431 5 0 5 3 1 d. Hands,Fists,Feet Aggr Injury I44I I e. Other Assaults—Simple 114511 19 0 19 19 2 115. BURGLARY TOTAL 115011 11 0 11 0 0 I a. Forcible Entry 15111 4 0 4 0 0 I b. Unlawful Entry — No Force 15211 7 0 7 0 0 11 I c. Attempted forcible entry 15311 16. LARCENY — THEFT TOTAL 1160 61 0 61 3 0 I (Except Motor Veh Theft) I I 117. MOTOR VEHICLE THEFT TOTAL 1701 10 0 10 0 0 11 a. Autos 17111 6 0 6 0 0 11 b. Trucks and Buses 11721 3 0 3 0 0 I c. Other Vehicles 117311 1 0 1 0 0 GRAND TOTAL: 11771 11011 0 11 110 I 27 3 MAY - 2009 CA0410400 30,000 Month and Year of Report Agency Identifier Population 06/15/2009 Prepared By Title Date BURLINGAME POLICE DEPT Agency and State /�� ief, Commissioner, Sheriff PROPERTY STOLEN BY CLASSIFICATION ID I Number of Actual I Monetary I CLASSIFICATION I/ I Offenses (Column 4 I Value of Property I IE I Return A) I Stolen 11. CRIMINAL HOMICIDE 112[ 0 0 I 12. FORCIBLE RAPE 1201 2 I 0 I 13. ROBBERY I a) Highway—streets, alleys, etc. 1311 1 0 I b) Commercial House 1321 I c) Gas or Sevice Station I33I I I d) Convenience Store 1341 1 276 I e) Residence 1351 f) Bank I36I 0 0 g) Miscellaneous I37I I TOTAL ROBBERY I30I 2 276 I 15. BURGLARY — BREAKING OR ENTERING I I a) RESIDENCE I I I I 1) NIGHT (bpm — 6am) 1511 3 I 0 I I 2) DAY (ham — 6pm) I52I 2 14,100 I 3) UNKNOWN 1531 1 2,820 I b) NON—RESIDENCE I I I I 1) NIGHT (6pm — 6am) I54I 1 I 0 I 2) DAY (6am — 6pm) I55I I I I 3) UNKNOWN I56I 4 2,016 I I TOTAL BURGLARY 1501 11 I 18,936 16. LARCENY—THEFT (Except Motor Veh Theft) a) $400 AND OVER I64I 21 36,064 I b) $200 TO $400 I61I 12 3,092 I I c) $50 TO $200 1621 13 1,551 I I d) UNDER $50 1631 15 172 I I I TOTAL LARCENY I60I 61 40,879 I 17. MOTOR VEHICLE THEFT 170I 10 55,620 I GRAND TOTAL — ALL ITEMS 1771 115,711 i Additional Analysis of Larceny and Motor Vehicle Theft 16X. NATURE OF LARCENIES UNDER ITEM 6 I a) Pocket—Picking I81I I I b) Purse—Snatching 1821 I I c) Shoplifting 1831 4 I 611 d) From Motor Vehicles 1841 36 32,010 I e) Motor Vehicle Parts and Accessories 1851 11 1,231 I f) Bicycles I86I 3 2,692 g) From Building I87I 2 1,262 h) From Any Coin-operated Machines 1881 2 100 i) All Other I69I 3 2,973 TOTAL LARCENIES I801 61 40,879 i 7X. MOTOR VEHICLES RECOVERED a) Stolen Locally and Recovered Locally 1911 2 b) Stolen Locally and Recovered by 1921 7 Other Jurisdictions c) Total Locally Stolen Motor Vehicles 1901 9 Recovered (a & b) d) Stolen in Other Jurisdictions and 1931 2 Recovered Locally 06/15/2009 Date MAY - 2009 CA0410400 30,000 Month and Year of Report Agency Identifier Population BURLINGAME POLICE DEPT Agency and State Pre re k Co Chie issioner, Sheriff SUPPLEMENT TO RETURN A MONTHLY RETURN OF OFFENSES KNOWN TO THE POLICE PROPERTY BY TYPE AND VALUE ID I I Type of Property I/ I Monetary value of Property Stolen in Your Jurisdiction I IE I I Stolen I Recovered 1 (1) I I (2) 1 (3) I 1 1 I 1 1 (A) CURRENCY, NOTES, ETC. 1011 3,114 1 1 I I (B) JEWELRY AND PRECIOUS METALS 1021 11,650 1 0 I 1 (C) CLOTHING AND FURS 1031 8,021 1 1,756 1 I (D) LOCALLY STOLEN MOTOR VEHICLES 1041 52,250 1 24,250 1 1 (E) OFFICE EQUIPMENT 1051 10,157 I 0 I 1 (F) TVs,Radios,Stereos, etc. 1061 3,065 1 0 I I (G) FIREARMS 1071 1 1 1 (H) HOUSEHOLD GOODS 1081 4,500 1 0 1 1 (I) CONSUMABLE GOODS 1091 313 I 106 1 1 (J) LIVESTOCK 1101 1 1 I (K) MISCELLANEOUS 1111 22,641 1 1,570 1 1 1 1 1 I 1 TOTAL: IOOI $115,711 1 $27,683 1 06/15/2009 DATE F PREPAR TITLE C EF, CO SSIONER, SHERIFF OR SUPERINTENDENT MAY — 2009 CA0410400 30,000 Month and Year of Report Agency Identifier Population BURLINGAME POLICE DEPT Agency and State MONTHLY RETURN OF ARSON OFFENSES KNOWN TO LAW ENFORCEMENT 1 I 2 I 3 [ 4 [ 5 I 6 7 8 OFFENSES UNFOUNDED I NUMBER OF I TOTAL OFFENSES INUMBER OF CLEARANCESI OFFENSES WHERE JESTIMATED VALUE CLASSIFICATION OF OFFENSES I REPORTED I FALSE OR I ACTUAL ICLEARED BY ARRESTI INVOLVING ONLY I STRUCTURES ARE I OF PROPERTY I OR KNOWN I BASELESS I OFFENSES IOR BY EXCEPTIONALI PERSONS UNDER 18 I UNINHABITED I DAMAGE i IA. Single Occupancy Residential I IB. Other Residential I [C. Storage ID. Industrial/Manufacturing IE. Other Commercial IF. Community/Public IG. All Other Structure ITOTAL STRUCTURE 0 I 0 I 0 I 0 0 0 I $0 IH. Motor Vehicle II. Other Mobile Property I I I I I I I I [TOTAL MOBILE I 0 I 0 1 0 I 0 I 0 I 0 I $0 IJ. TOTAL OTHER I I I I I I I [ Crops, Timber, Fences, Signs, Etc.I I I [ I I [ IGRAND TOTAL [ 0 0 0 0 I 0 I 0 I $o I I i + i Agency Identifier CA0410400 Month MAY - 2009 Agency BURLINGAME POLICE D State CALIFOR Prepared / V► ` Chief, Commis "oner, Sheriff ,y MONTHLY HATE CRIME REPORT AGENCY: BURLINGAME POLICE DEPARTMENT NCIC NUMBER: CA0410400 REPORTING MONTH: MAY 2009 THERE WERE NO HATE CRIMES REPORTED TO THIS DEPARTMENT FOR THIS MONTH. 650-692-8440 RONDA CAINE POLICE OFFICER PLEASE RETURN TO: State of California Department of Justice Bureau of Criminal Information and Analysis Law Enforcement Information Center Post Office Box 903427 Sacramento, CA 94203-4270 Attn: Bias-Motivated Crime Program PERIOD: MAY 2009 MONTHLY REPORT OF DOMESTIC VIOLENCE—RELATED CALLS FOR ASSISTANCE California Penal Code (PC) Section 13730 (a) Type of data Number Total domestic violence call received and verified I 5 Total cases in which weapons were involved I 0 I S I Firearm 0 I U B I Knife or cutting instrument I 0 T 1 0 1 Other dangerous weapon I 0 T A I Personal weapon (hands, fists, feet, etc.) I 0 L BURLINGAME POLICE DEPT CA0410400 NAME OF AGENCY AGENCY NCIC NUMBER MAY - 2009 REPORT PERIOD (MONTH AND YEAR) PREPARED BY N 0 N E PERIOD: MAY 2009 NUMBER OF VIOLENT CRIMES COMMITTED AGAINST SENIOR CITIZENS. NUMBER OF VICTIMS i TYPES OF VIOLENT CRIMES i 60 YEARS OF AGE OR OLDER I � � i 1 HOMICIDE I 0 i 1 2 FORCIBLE RAPE I 0 1 3 ROBBERY i 0 i I I i i 4 AGGRAVATED ASSAULT I 0 i 5 TOTAL i 0 BURLINGAME POLICE DEPT CA0410400 NAME OF AGENCY AGENCY NCIC NUMBER MAY - 2009 REPORT PERIOD (MONTH AND YEAR) PREPARED BY LAW ENFORCEMENT OFFICERS KILLED OR ASSAULTED (OFFICERS KILLED I I (Number of your law enforcement officers I By felonious act I Ikilled in the line of duty this month I By accident or negligence I Officers Assaulted (Do not include officers killed) Type of Weapon I Type of Assignment I I I Total I (Knife/ I 1 (Two- I One-Officer IDetective or I I I 1Assaultl (Other I (Hands, IOfficerl Vehicle ISpecial Assign) Other (Police I 1 I by I Ilnstru-(Other IFists, lvehicle' i-- i - I )Assaults) 1 1Weapon IFirearml ment IWeaponlFeet,etcl (Alone IAssistdlAlone 1AssistdlAlone IAssistdlCleared I I Type of Activity I A 1 B I C I D I E I F I G I H 1 I I J I K I L I M 1 1. Responding to Disturbance 1 0 l I I I I I I I I I I I I calls (family quarrels, I I I I I I I I I I I I I I 1 man with gun, etc.)....... 1 I I I I I I I I I I I I I 1 2. Burglaries in progress or 1 o f I I I I I I I I I I I 1 I pursuing burglary suspects) I I I I I I I I I I I 1 13. Robberies in progress or 1 0 l I 1 I I I I I I I I I I I pursuing robbery suspects.) 14. Attempting other arrests-1 0 1 1 1 1 1 1 1 I I 1 1 1 I 1 5. Civil disorder (riot, mass) 0 1 1 1 1 I I I I I I I I I 1 disobedience) .............( I I I I I I I I I I I I I 1 6. Handling, transporting, 1 0 1 I I I I I I I I I I I I I custody of prisoners......1 I I I I I I I I I I I I 1 7. Investigating suspicious 1 0 l I I I I I I I I I I I persons or circumstances..( 1 8. Ambush - no warning.......1 0 19. Mentally deranged.........1 0 1 1 I I I I I I I I I I I 110. Traffic pursuits and stops) 0 l I I I I I I I I I I 111. All other.................1 0 1 I I I I I I I I I I 112. TOTAL (1-11) 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 I 0 I 0 I 0 I 113. Number with personal 1 0 1 I I I injury....................I I I 1 114. Number without personal 1 0 1 I injury....................I I I I I 1 AM I I I I I 115. Time of assaults.. PM I I I 1 I 12:01 2:00 4:00 6:00 8:00 10:00 12:00 Q MAY - 2009 CA0410400 1 Month and Year Agency Identifier Prepa b �Title BURLINGAME POLICE DEPT CALIFORNIA F Agency State eriff, Commissioner, Superintendent )6-15-09 SUMMARY OF PART ONE OFFENSES PAGE:' 1 FOR: MAY, 2009 Prev Last Act Act YTD YTD :rime Classification.................... Current Year.. YTD... YTD... Change Change 4urder and Nonnegligent Manslaughter 0 0 0 0 0, 4anslaughter by Negligence 0 0 1 0 .1 Zaps By Force 2 1 3 3 0 0.00 4ttempt to Commit Forcible Rape 0 0 0 0 0 Robbery Firearm 0 1 3 2 1 50.00 Robbery Knife 0 0 2 2 0 0.00 Robbery Other Dangerous Weapon 0 0 2 0 2 Robbery Strong-Arm 2 2 6 5 1 20.00 Assault - Firearm 0 0 0 0 0 Assault - Knife 0 0 1 1 0 0.00 Assault - Other Dangerous Weapon 5 1 17 6 11 183.33 Assault - Hands,Fists,Feet 0 0 3 5- -2 -40.00 Assault - Other (Simple) 19 10 62 52 10 19.23 Burglary - Forcible Entry 4 4 15 27 -12 -44.44 Burglary - Unlawful Entry 7 3 30 33 -3 -9.09 Burglary - Attempted Forcible Entry 0 0 4 4 0 0.00 Larceny Pocket-Picking 0 0 0 0 0 Larceny Purse-Snatching 0 0 0 1 -1 -100.00 Larceny Shoplifting 4 0 19 7 12 171.43 Larceny From Motor Vehicle 36 21 116 101 15 14.65 Larceny Motor Veh Parts Accessories 11 7 30 44 -14 -31.82 Larceny Bicycles 3 3 9 8 1 12.50 Larceny From Building 2 5 28 31 -3 -9;68 Larceny From Any Coin-Op Machine 2 0 7 0 7 Larceny All Other 3 9 25 33 -8 -24.24 Motor Vehicle Theft Auto 6 7 20 22 -2 -9.09 Motor Vehicle Theft Bus 3 1 5 8 -3 -37.50 Motor Vehicle Theft Other 1 1 1 4 -3 -75.00 ------- ------ ------ ------ 110 76 409 399 110 76 409 399 06-15-09 MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 1 CITY REPORT FOR: MAY, 2009 Prev Last Act Act YTD YTD Crime Classification.................... Current Year.. YTD... YTD... Change Change All Other Offenses 28 48 180 190 -10 -5.26 Animal Abuse 0 0 0 0 0 Animal Nuisance 1 0 1 0 1 Arson 0 0 4 4 0 0.00 Assists to Outside Agencies 0 0 0 0 0 Bicycle Violations 0 0 0 0 0 i Bigamy 0 0 0 0 0 Bomb Offense 0 0 0 0 0 Bomb Threat 0 0 0 1 -1 -100.00 Bribery 0 0 0 0 0 Check Offenses 0 0 1 3 -2 -66.67 Child Neglect/prot custody 5 6 22 25 -3 -12.00 Computer Crime 0 0 0 0 0 Conspiracy 0 0 0 0 0 Credit Card Offenses 0 1 4 2 2 100.00 Cruelty to Dependent Adult 0 0 0 0 0 Curfew and Loitering Laws 0 0 1 0 1 Death Investigation 2 1 9 11 -2 -18.18 Disorderly Conduct 0 0 1 3 -2 -66.67 Driver's License Violations 0 0 1 1 0 0.00 Driving Under the Influence 4 9 31 45 -14 -31.11 Drug Abuse Violations 1 1 10 11 -1 -9.09 Drug/Sex Registrants/Violations 0 0 0 0 0 Drunkeness 2 5 10 18 -8 -44.44 Embezzlement 2 1 5 2 3 150.00 Escape 0 0 0 0 0 Extortion 0 0 0 0 0 False Police Reports 0 0 1 0 1 False Reports of Emergency 0 0 0 6 0 Fish and Game Violations 0 0 0 0 0 Forgery and Counterfeiting 1 7 12 27 -15 -55.56 Found Property 5 6 23 30 7 -23.33 Fraud 1 5 9 10 -1 -10.00 Gambling 0 0 0 0 0 Harrassing Phone Calls 2 2 6 8 -2 -25.00 06-15-09 MONTHLY SUMMARY OE' PART TWO OFFENSES PAGE: 2 CITY REPORT FOR: MAY, 2009 Prev Last Act Act YTD YTD Crime Classification.................... Current Year.. YTD... YTD... Change 3 Change Hit and Run Accidents 6 5 14 15 -1 -6.67 Impersonation 0 0 1 1 0 0.00 Incest 0 0 0 0 0 Indecent Exposure 0 0 0 2 -2 -100.00 Intimidating a Witness 0 0 0 0 0 Kidnapping 0 0 0 0 0 Lewd Conduct 0 0 0 0 0 Liquor Laws 0 1 14 1 13 1,300.00 Littering/Dumping 0 0 0 0 0 Marijuana Violations 2 3 11 7 4 57.14 Mental Health Cases 12 3 50 26 24 92.31 Missing Person 1 5 9 16 -7 -43.75 Missing Property 5 6 26 21 5 23.81 Municipal Code Violations 0 2 11 20 -9 -45.00 Narcotics Sales/Manufacture 0 0 0 1 -1 -100.00 Offenses Against Children 0 1 3 3 0 0.00 Other Assaults 19 10 62 52 10 19.23 Other Juvenile Offenses 0 4 1 11 -10 -90.91 Other Police Service 0 1 3 12 -9 -75.00 Pandering for immoral purposes 0 0 0 0 0 Parole Violations 0 0 1 3 -2 -66.67 Perjury 0 0 0 0 0 Possession of Burglary Tools 0 0 0 1 -1 -100.00 Possession of drug paraphernalia 0 0 0 0 0 Possession of obscene literature;picture 0 0 0 0 0 Probation Violations 0 1 1 2 -1 -50.00 Prostitution and Commercial Vice 0 0 0 0 0 Prowling 0 0 3 0 3 Resisting Arrest 0 1 0 3 -3 -100.00 Restraining Orders 0 0 0 1 -1 -100.00 Runaways (Under 18) 0 0 0 0 0 Sex Offenses 0 0 1 0 . 1 Sex Offenses against Children 0 0 0 2 -2 -100.00 Sodomy 0 0 0 0 0 Stalking 0 0 0 0 0 06-15-09 - MONTHLY SUMMARY OF PART TWO OFFENSES PAGE: 3 . CITY REPORT FOR: MAY, 2009 Prev Last Act Act YTD YTD Crime Classification.................... Current Year.. YTD... YTD... Change % Change Statutory Rape 0 0 0 0 0 Stolen Property;Buying;Receiving;Possess 0 0 1 2 -1 -50.00 Suspended License 3 7 26 22 4 18.18 Tax Evasion 0 0 0 0 0 Terrorist Threats 1 0 1 4 -3 -75.00 Towed Vehicle 39 34 133 150 -17 -11.33 Trespassing 0 0 5 2 3 150.00 Truants/Incorrigible Juvs 0 0 0 0 0 US Mail Crimes 0 0 0 0 0 Vagrancy 0 0 0 0 0 Vandalism 16 17 68 78 -10 -12.82 Vehicle Code Violations 2 1 23 18 5 27.78 Violation of Court Order 0 2 6 9 -3 -33.33 Warrants - Felony 1 1 4 8 -4 -50.00 Warrants - Misd 7 6 30 33 -3 -9.09 Weapons;Carrying,Possessing 0 3 2 5 -3 -60.00 Welfare Fraud 0 0 0 0 0 168 206 841 922 168 206 041 922 06-15-09 MONTHLY SUMMARY OF CITATIONS PAGE : 1 CITY REPORT FOR: MAY, 2009 Prev Last Act Act Crime Classification. . . . . . . . . . . . . . . . . . . . Current Year. . YTD. . . YTD. . . Parking Citations 2993 2, 148 15, 699 13 , 231 Moving Citations 440 555 2, 469 2 , 230 ------- ------ ------ ---- -- 3433 2, 703 18, 168 15 , 461 3433 2 , 703 18 , 168 15 , 461 BURLINGAME Officer Productivity. . . . generated on 06/17/2009 at 09 :24 : 53 AM Reported On: All Officers Report Range: 05/01/2009 to 05/31/2009 Data Type Reported on: PARKING Valid All Voids % All % officer: ID: Cnt Valid Cnt Voids Valid ------------------------------------------------------------------------------------------------------------------------ ALVISO 355 587 21.88 18 30.00 97.02 DOTSON 509 642 23.93 8 13.33 98.77 MACDEVITT 511 487 18.15 10 16.67 97.99 SERRANO 510 752 28.03 20 33.33 97.41 SMITH 654 215 8.01 4 6.67 98.17 Total 2683 60 i Page 1 of 1 City of Burlingame JUNE PERMIT ACTIVITY " Permit activity for the month of June was very strong.Although residential activity remains slow commercial permit activity in Burlingame is strong. Building permits were issued for the new Walgreens at 260 EI Camino Real, Peninsula Human Society at 1450 Rollins Road, and for tenant improvements at the new Peninsula Medical Office Building at 1783 EI Camino Real. "*A pre-application meeting was held for tenant improvements at the former Ya-Ya Restaurant(Fanny&Alexander)at 1110 Burlingame Avenue. THIS MONTH THIS MONTH LAST YEAR DIFF F.Y. 2009 F. Y.2008 DIFF Permit Type # # % # # % WATER HEATER 15 32,351 33 54,459 -41 SWIMMING POOL 3 119,000 7 172,500 -31 SIGN 4 18,129 1 7,000 159 31 147,962 44 180,165 -18 ROOFING 14 147,500 16 300,111 -51 165 2,407,835 225 3,305,551 -27 RETAINING WALL 1 60,000 2 64,000 1 75,000 -15 PLUMBING 16 33,604 14 50,652 -34 126 469,698 136 510,637 -8 NEW SFD 1 650,000 3 1,555,000 -58 12 7,475,000 10 5,450,000 37 NEW COMMERCIAL 2 12,000,000 3 17,347,500 1 42,000,000 -59 NEW 5 UNIT APT OR CO 1 2,500,000 NEW 3 OR 4 UNIT APT MECHANICAL 4 19,145 6 39,303 -51 32 212,203 40 268,826 -21 KITCHEN UPGRADE 2 98,000 4 178,500 -45 29 984,904 52 1,761,043 -44 FURNACE 12 97,633 20 93,949 4 ELECTRICAL SERVICE 2 2,500 22 74,200 27 106,965 -31 City of Burlingame JUNE PERMIT ACTIVITY THIS MONTH THIS MONTH LAST YEAR DIFF F. Y. 2009 F. Y.2008 DIFF Permit Type # # % # # % ELECTRICAL 4 5,500 6 67,500 -92 46 489,281 55 320,229 53 BATHROOM UPGRADE 2 35,000 2 17,500 100 40 680,779 52 875,759 -22 ALTERATION RESIDENTI 16 673,087 30 3,838,854 -82 279 12,982,678 398 19,565,682 -34 ALTERATION NON RES 12 12,919,714 9 1,182,070 993 116 42,922,243 104 19,009,734 126 Totals: 78 26,659,679 93 7,238,990 268 934 89,007,266 1,205 93,750,500 -5 CcComcast O1 1 1rrySt Cable v�w J` 3443 Deer Park Drive Stockton,CA 95219 RECEIVED June 23, 2009 JUN 2 9 2009 Mr.Jesus Nava CITY CLERK'S OFFICE Finance Director/Treasurer CIT`/OF 113UPLINGAIVIF City of Burlingame 501 Primrose Road Burlingame, CA 94010 Re: Programming Additions/Changes Dear Mr. Nava, In order to keep you informed of the programming services we offer our customers,we are sending this notice to inform you of the following programming changes to our Digital Classic (131) and Sports&Entertainment (SET) tiers of service, effective on or after August 1, 2009: Programming Current Channel/Tier New Channel/Tier NBA TV 416/SET 416/D1 and SET NHL 419/SET 416/131 and SET NFL Network 417/SET and 180/D1 NFL Network HD 730/ SET HD 730/D1 (HD) and SET (HD) ESPN Classic 407/D1 407/SET ESPN News 402/SET 402/D1 and SET NBA,NHL,NFL, ESPN News and NFL HD will now be dual illuminated and available to commercial,public and private view for subscribers of the Digital Classic and/or Sports & Entertainment tiers of service. ESPN Classic will be moved from the D1 tier of service to the Sports and Entertainment tier. Pricing is not affected by these changes and customers are being notified with a bill message. If you have any questions regarding these changes,please contact your local Government Affairs Director,Lee Ann Peling at (415) 715-0579. Sincerely, Pat Rice Compliance Manager