HomeMy WebLinkAboutAgenda Packet - CC - 2009.05.27 CITY 0
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ORATED JUNE
The City of Burlingame
City Hall—501 Primrose Road
Burlingame,California 94010-3997
City Council May Budget Study Session
Proposed FY 09-10 Budget & Capital Program
Wednesday, May 27, 2009, 6:00 P.M. to 8:30 p.m.
Burlingame Public Library, Lane Room
I. Opening Comments — Jim Nantell, City Manager(5 minutes)
Il. Overview of City Council Goals — Jim Nantell, City Manager(5 minutes)
III. Overview of the Proposed FY 2009-2010 Budget — Jesus Nava, Finance
Director/Treasurer(25 minutes)
IV. Capital Improvement Projects and Five-Year Plan — Syed Murtuza,
Public Works Director(15 minutes)
V. Department Budget Reports (45 minutes)
a. City Manager, City Attorney & City Clerk
b. Fire
c. Public Works
d. Parks & Recreation
e. Police
f. Human Resources
g. Community Development
h. Library
i. Finance
VI. Public Comments (15 minutes)
VII. Community Agencies Funding Requests (10 minutes)
VIII. Adjournment
CITY
I'l.I RV
City of Burlingame
Proposed Budget for FY2008 -09
City Council Budget Study Session
Wednesday, May 27, 2009
Burlingame Library, Lane Room
City Council Direction
• Balance the current budget and
minimize carry-over deficits into new
fiscal year
• Reduced the current year general fund
budget (FY08 -09) by $ 2 million
- Operating expenditures reduced
$ 7911896
- Capital expenditures reduced $ 1 . 2 million
May 27, 2009 proposed FY 2009-2010 Budget 2
City Council Direction
• Reduced revenue forecast for FY 2009-
2010 given economic recession:
- Property taxes = No growth
- Sales taxes = - 1 5% reduction
- TOT = - 10% reduction
• City user fees brought to FY08 - 09 cost
levels (approximately 3 % increase)
May 27, 2009 Proposed FY 2009-2010 Budget 3
City Council Direction
• Approved two tiers of general fund
reductions totaling $ 3 . 4 million
• Tier Four reductions
-
$ 952 , 122 in expenditure cuts
• Tier Five reductions
- $ 2 . 5 million in expenditure cuts
• Approved contribution of $ 295 , 000
for general fund capital projects
May 27, 2009 Proposed FY 2009-2010 Budget 4
Budget Appropriations o All Funds
cn
a
O Total Budget General Fund - Capital Improvements O Other Funds
$100 -
$90 - - -
$80 - - - --
$70 v -- -
O w
$60 -- - -
$50 - --_
$40 - — -
$30 - -
a-
$
FY 01 FY 02 FY 03 FY 04 FY 05 FY 06 FY 07 FY 08 FY 09 FYI
City of Burlingame
Budget Appropriations - FY 2009-2010
Building Fund
$1,281,649 Debt Svc Fund
Parking Fund 1% $3,587,699
$1 ,268,612 4% Other Funds
1% $860,068
Sewer Fund '� 1%
$13,238,286
15%
w General Fund
Water Fund $37,790,794
$10,942,450 44%
13%
Capital Fund
$17,769,000
21%
General Fund History
General Fund Revenues
$50
0
$45 $43.4 $43.5
$41.3 $41.6 $41.6
$40.6
$40 $38.4
$34.8
$35 - $33.3 $32.9
$31.2
$30
$25 -
$20
FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY09 FY10
Adopted Est Proposed
11 • • • - • 11 • 1 1 � • -
FY 2009-2010 General Fund Revenue Sources
(In Millions)
TOT
Sales Taxes --$10.3
$8.2 25%
20%
Other Taxes
$2.1
5%
Lic, Permits, Fines
Property Taxes $1 .6
$12.6 4%
31% Charges for Svcs
Grants and Other Use of Money & Prop
Revenue $4.0 \
e MVLF & Intergovtl $1 .2
$0.3 10%
$0.3 3%
1% 1%
°.0
TOT History
Transient Occupancy Taxes
U) $15
$14
S $13 $13.8
$12
$11
$11.3 $11.5
$10 $11.0
$9 $10.4 $10.3
$8 $9.3
$7 $7.7 $8.1
$6 $7.3
$6.7
$5
$4
FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY09 FY10
Adopted Est Proposed
11 • • • -• 11• 1 1 • •- •
2
Sales Tax Ilistory
t
Sales and Use Taxes
$12
c
0
$11 -
$10.0
$9.2 $9.0 $8.9 $9.2
$8.6
$9 - - - - - �- -- --- - -
$8.2 $8.3 $8.2
$$ - - -
$7 Back to FY
2003 levels
$5
FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY09 FY10
Adopted Est Proposed
11 ' •• • - • 11• 1 � C as- 1
Property Tax History
Property Taxes
N $14
C
$13 -
$12 - - $12.8
$12.2 $12.4 $12.6
$11
$11.5
$10 -
$10.4
$9
$8 $9.4
$7
$7.4
$6 $6.8 $6.8 -- -
$5 $6.1
$4
FY01 FY02 FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY09 FY10
Adopted Est Proposed
11 • • • -• 11 • 1 • • -
General Fund Operating Expenditures
Comparison Between Fiscal Years
FY 08-09 FY 09-10 Proposed
DEPARTMENT Adopted Proposed Reduction In Percent
Budget Budge Budget Reduction
�r
City Council $ 131,026 $ 121,364 $ (9,662) -7.4%
City Manager 181326) -4.7%
City Clerk Proposed Annual Fire Savings35343) -10.3%
Finance 4,373) -6.1%
Attorney7000 ,014) -6.6%
Planning $7299,919) -10.5%
Building Inspections 0,714) -100.0%
Human Resources515 65094) -6.0%
Retiree Medical Benefits 39000 10.1%
Elections - 0.0%
Non-Departmental 1,000) 83o
Police 35594)
Communications 95320 Fire* 9,698,300 9,494,785 (203,515)Disaster Preparedness 103,184 96,129 (7,055)
Engineering 1,620,013 1,501,266 (118,747) -7.3%
Street and Storm Drainage 2,3395267 2,0325113 (307,154) -13.1%
Library 3,853,593 3,406,417 (447,176) -11.6%
Recreation 3,3295709 31165,314 (164,395) -4.9%
Parks 2,601,691 29220,615 (381,076) -L
4.,60/o
Total General Fund: 4098819631 $ 3797909794 S (390909837) -7.6%
* This number does not reflect the $729,000 associated with reduction of one engine company that
should avoid over expendiure in overtime associated with workers comp absences.
Use of General Fund - FY 2009-2010
Capital Peninsula
Improvements Congestion
$295,000 Alliance
Burlingame 1
$34,931
Financing Authority
0 /o o
-
$3,5871699
9%
Operations &
Maintenance
$371790,794
90%
Works In Progress
• Budget assumes no�.ay increases
- Represents an additional 3% in costs
- General fund amount = $ 5619373
• Meeting with employee groups
- Get agreement on forgoing MOU increases
- Get agreement on 10% health premium
employee contribution
- Get agreement on reduction in force
May 27, 2009 Proposed FY 2009-2010 Budget 14
1
Works In Progress
• Central County Fire
- Working with Hillsborough on reductions
to Central County Fire Department
• Engine brown out in FY08-09
• Station closure in FY09- 10
- Met with Board of Directors on May 21
- Looking at impacts on service delivery
May 27, 2009 ?roposed FY 2009-2010 Budget 15
Works In Progress
• Storm Drainage Fee Implementation
- Notifying County of new fee
- Reviewing capital improvement projects
- Assessing engineering and design needs
- Will receive payments in Dec and Apr
- Will begin work on debt issue in March
- Debt issue tentatively scheduled for May
- Budget amendment likely in September
May 27, 2009 Proposed FY 2009-2010 Budget 16
Works In Progress
• Burlingame Hotel Trolley
- No city funding - $ 110,000 is eliminated
- Council report that hoteliers will finance
the continuance of trolley service
• With modified hours based on need
- BID ' s contributions to continue
• Contained in Broadway BID budget for FY10
• Burlingame DBBA continues to participate
May 27, 2009 Proposed FY 2009-2010 BudgF �--- J 17
a Works In Progress
• School crossing guards are funded
- Council commitment to children' s safety
- Council cooperation with Burlingame
Elementary School District
- Funds in Police Department budget
• Council option to use volunteers
- If budget problems persist
- Potential discussion for Council
May 27, 2009 Proposed FY 2009-2010 Budget 18
R � Library Programs
• Proposed budget includes funds for
the Easton Branch Library
- Friday afternoon closure continues
• Per capita support is $ 96 . 73 , highest
in San Mateo County
• Book budget preserved at $ 183 , 723
same as prior year
May 27, 2009 Proposed FY 2009-2010 Budget 19
New Building Fund
• New enterprise fund for the city
- Attempt to be self-supported by
development review and building fees
- Properly accounts for all revenues and
expenses associated with building and
development activities
- Makes two cash contributions to G.F.
• $ 200K in FY09 for forfeitures
• $ 250 in FYI for reimbursements
May 27, 2009 Proposed FY 2009-2010 Budget 20
Water & Sewer Rates
• No rate increases in budget
• Staff is evaluating options to reduce
impact of future known costs :
- Price of wholesale water
- New loan from state for treatment plant
- Agreements from Baykeepers ' settlement
- Pay-as-you-go CIP
• Council study session in January 2010
May 27, 2009 Proposed FY 2009-2010 Budget 21
Parking Rate Increases
• Included in Council goals for new year
- Attempt to reach agreements with
Business Improvement Districts
• Source of investment funds for
downtown improvements
- Need for additional capital for land and
improvements to business districts
- Need for new technologies
- Need for parking district advertising
May 27, 2009 Proposed FY 2009-2010 Budget 22
i
State
Threat
o
• Loan of 8/ of p i
property tax •
TH STA .
revenue for FYIO , i =
}
• Amounts to
$ ---- }
million loss to the }
general fund
• Use of reserves or A
•
further reductions
• yrs .
Re a ment in 3
p y
May 27, 2009 Proposed FY 2009-2010 Budget 23
�. Next Steps
Y
• Public Hearing On Budget and Capital
Improvements Plan
- June 1 , 2009 at 7:00 p .m.
• Adoption of Budget and Gann
Appropriation Limit
- June 15 , 2009 at 7:00 p .m.
May 27, 2009 Proposed FY 2009-2010 Budget 24
CITY o� STAFF REPORT
BURLINGAME STUDY SESSION
ITEM# VII
MTG.
SCO Q�RATED JUNE6 900 DATE May 27,2009
TO: HONORABLE MAYOR AND CITY COUNCIL SUBMIT l
BY:
DATE: May 22,2009 01
APPROV D
FROM: Jesus Nava, Finance Director
558-7222
SUBJECT: FY 2009-10 Community Groups Funding Requests
RECOMMENDATION:
That Council review funding requests and submit their individual recommendations to the Finance
Department by Friday, June 5, 2009.
BACKGROUND:
The Finance Department issued a Notice of Funding Availability on March 13, 2009. The deadline for
submitting the one-page application with attachments was April 10, 2009.
The City received funding applications from 13 agencies. The requests total $48,650. The FY09-10 Proposed
Budget appropriates $27,000 for community group funding allocations.
The City Council has historically funded community groups that provide services to San Mateo County and
Burlingame residents. In FY08-09,the Council approved$53,100 in funding for 14 community agencies.
One agency submitted its request after the application deadline: CORA-Community Overcoming Relationship
Abuse. Three agencies did not submit an application: Legal Aid of San Mateo County; YMCA Youth Service
Bureau; and Safe Harbor Winter Shelter.
Attachment A. lists the funding awards for the last four fiscal years. In addition, it summarizes the agency
requests for FY09-10.
The funding request applications are provided for your review.
Council members are provided with a tabulation worksheet(Attachment B.) that can be used to make
individual funding recommendations. The results will be made available at the City Council meeting of June
15, 2009.
Attachment A.
CITY OF BURLINGAME COMMUNITY GROUP FUNDING
FY 05-06 FY 06-07 FY 07-08 FY 08-09 FY 09-10 Notes
Community Group Final Award Final Award Final Award Final Award Request
CALL Primrose Center $ 4,589 $ 4,801 $ 5,006 $ 6,550 $ 6,550
Center for Independence of Disabled $ 1,251 $ 1,341 $ 1,396 $ - $ 1,500
Community Gatepath $ 4,172 $ 4,317 $ 4,502 $ 4,400 $ 4,500
Human Investment Project $ 1,669 $ 1,789 $ 1,863 $ 2,610 $ 5,000
Mission Hospice $ 1,669 $ 1,789 $ 1,863 $ 2,000 $ 1,500
PARCA $ 1,669 $ 1,848 $ 1,944 $ 2,020 $ 3,000
Samaritan House $ 6,674 $ 7,038 $ 7,417 $ 8,100 $ 8,000
Re Application
Legal Aid Society of San Mateo County
$ 2,086 $ 2,136 $ 2,223 $ 2,380 $ - Received
YFA Crisis Intervention Center $ 2,086 $ 2,146 $ 2,187 $ 2,200 $ 2,000
Shelter Network $ 4,172 $ 4,655 $ 4,843 $ 5,000 $ 5,000
Application submitted
Community Overcoming Relationship Abuse
$ 2,920 $ 3,099 $ 3,180 $ 3,920 $ 5,000 1 week late
Sustainable San Mateo County $ 1,251 $ 1,551 $ 1,614 $ 1,360 $ 3,000
Re Application
YMCA Youth Service Bureau(FOCYS)
$ 3,337 $ 3,416 $ 3,554 $ - $ - Received
Safe Harbor (Winter Shelter) No Application
$ 6,674 $ 7,207 $ 7,496 $ 7,620 $ - Received
Burlingame Historical Society $ 3,000 $ 3,113 $ 3,143 $ 3,560 $ 1,600
Ombudsman Program of San Mateo $ 1,0001 $ 1,012 $ 1,054 $ 1,380 $ 2,000
Totals: $ 48,218 $ 51,258 $ 53,283 $ 53,100 $ 48,650
�:=
2010 Request Table.xls
Attachment B.
CITY OF BURLINGAME COMMUNITY GROUP FUNDING
FY 08-09 FY 09-10 Mayor Vice-Mayor Cm.
Community Group Cm. Nagel Cm. Deal
Final Award Request Keighran Baylock g O'Mahoney
CALL Primrose Center $ 6,550 $ 6,550
Center for Independence of Disabled
$ - $ 1,500
Community Gatepath _-
$ 4,400 $ 4,500
Human Investment Project $ 2,610 $ 5,000
Mission Hospice $ 2,000 $ 1,500
PARCA --
$ 2,020 $ 3,000
Samaritan House $ 8,100 $ 8,000
Legal Aid Society of San Mateo County
$ 2,380 $ - _
YFA Crisis Intervention Center
$ 2,200 $ 2,000 _
Shelter Network
$ 5,000 $ 5,000 _
Community Overcoming Relationship Abuse $ 3,920 $ 5,000
Sustainable San Mateo County $ 1,360 $ 3,000
YMCA Youth Service Bureau(FOCYS) $ - $ -
Safe Harbor(Winter Shelter)
$ 7,620 $ -
Burlingame Historical Society $ 3,560 $ 1,600
Ombudsman Program of San Mateo $ 1,380 $ 2,000
Totals: $ 53,100 $ 48,650 $ - $ - $ - $ - $ -
2010 Request Table.xls
CITY 0
BURUNGAME
H�o4 900
�RATEG JUNE 6
The City of Burlingame
Finance Department—501 Primrose Road
Burlingame,CA 94010-3997
DATE: March 13, 2009
TO: Interested Community Groups
SUBJECT: City of Burlingame Notice of Funding Availability for Fiscal Year
2009-10 (Fiscal year beginning July 1, 2009)
The City of Burlingame funds a number of community agencies each fiscal year. Last year a
total of$54,000 was approved by the City Council. However given the precipitous drop in city
revenues only$27,000 will be available in FY 2009-2010 for granting awards.
The City is asking agencies that are interested in soliciting funds to complete the enclosed 1-page
form. The form will provide the City Council with standard information about your agency, its
services and the clients that it serves. The City Council will review this information and use it to
make funding decisions.
In addition to the form, please submit a 1-page summary of your agency's current total budget.
The deadline for submitting the 2009 Community Funding Information Form along with a
summary of your budget to the City of Burlingame is Friday, April 10, 2009 at 5:00 p.m.
Please send or deliver your packet to: Jesus Nava, Finance Director/Treasurer, City of
Burlingame, 501 Primrose Road, Burlingame, CA 94010.
Please note that the $27,000 is the anticipated appropriation amount for FY 09-10. Unforeseen
events may impose financial restrictions on the city that may result in an additional decrease in
funding for community groups.
The City Council will review the agency funding requests in June and allocate funds in the
FY2009-10 Adopted Budget. Please contact meat 650-558-7222 if you have any questions.
Sincerely,
Jesus Nava
Finance Director/Treasurer
cc: City Council
City Clerk