HomeMy WebLinkAboutAgenda Packet - LB - 1968.03.19 AGENDA
BURLINGAME PUBLIC LIBRARY BOARD
MEETING OF MARCH 19, 1966
TRUSTEES PRESENT:
TRUSTEES ABSENT:
MINUTES OF THE METING OF FEBRUARY 20, 1968
.BILLS:
LIBRARIAN'S REPORT
COMMUNICATIONS
OLD BUSINESS
Building Program - City Council
Gift Book Sale
Shelving
NEW BUSINESS
Budget
Personnel Changes
ADJOURNMENT
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
FEBRUARY 20, 1968
Trustees Present: Chairman Hechinger, Trustee De Martini, Trustee Guthrie, Trustee
Cohendet
Trustees Absent: Trustee Lynes excused due to another commitment.
MINUTES:
The minutes of the meeting of January 16, 1968 were corrected to read, under Building
Program: "The Board, after considerable discussion in which it was brought out that
Mr. Coolidge did not submit with his proposal a statement of his qualifications, decided
that the Librarian should definitely try to find other library consultants, and he was
so instructed."
BILLS:
Bilis in the amount of $4,444.11 were ordered paid on a motion by Trustee Cohendet
seconded by Trustee De Martini.
LIBRARIAN'S REPORT:
The Librarian's Report was read and ordered filed.
OLD BUSINESS:
Buildin�Program:
The Librarian stated that he had discussed with Miss Ward, State Library Consultant, and
with Mrs. Bertha Hellam the problem of obtaining additional library consultants. Miss
':lard suggested two additional names; but on consulting with Mrs. Hellam, she stated that
she did not think that either person was qualified, and suggested two others: Roberta
Bowler, formerly Assistant City Librarian of Los Angeles Public Library and a consultant
on many buildings; and Ed Wight, Professor at the University of California and a person of
considerable experience in conducting surveys for the state and local areas. The Librarian
stated that he had contacted Mrs. Bowler, and read a letter from her saying that she had
retired and was no longer available for consulting work. He stated that Dr. Wight said he
would submit a proposal in the near future. The Librarian submitted a statement from Mr.
Coolidge of his qualifications as a bui#ding consultant. The Board felt that he was well
qualified; and the consensus was that as soon as we had received a proposal from or.
Wight we should contact the City Council.
Gift Book Sale:
The Librarian stated that he had a promise of a store on Burlingame Avenue for the book
sale sponsored by the Friends of the Library and the Lions Club. As soon as a definite
commitment has been received, the date will be set, probably at the latter part of March.
NEW BUSINESS:
Board Meeting Minutes:
The Board noted the error in the minutes, and Trustee De Martini stat .d that he felt that, as
the Librarian generally took an active part in the discussion, some oft-ompetent person
should take the minutes. The other Trustees present stated that the:y noted this to be
the case, and that perhaps the minutes should be more complete and the Librarian should be
left free from this duty. After some discussion, it was moved by Trustee De Martini and
seconded by Trustee Cohendet that commencing with the next regularly scheduled Board meeting
a competent person be provided to take notes of the proceedings of the meeting, and further,
to transcribe these notes as minutes of the Board. Motion carried unanimously.
Shelving:
The Librarian stated that he had discussed with the Remington Rand salesman the problem
of shelving for the upstairs room. Mr. Maloy stated that with the additional shelving parts
that we had on hand he would be able to furnish part of the shelving at one-half price, and
he would submit a bid for the rest. The Librarian stated that on a quick calculation
he felt that the bid would be the most favorable of those received.
ADJOURNMENT:
The meeting adjourned on a motion by Trustee Cohendet seconded by Trustee Guthrie.
Respectfully submitted,
George Paul Lechich
Clerk of the Board
LIBRARIAN'S REPORT
KARCH 19, 1968
CIRCULATION:
Circulation for the manth of February increased 11% over the same coned of
1962. As January increased 8%, it will be interesting to see if this
continues.
BOOK SALE:
The book sale will be in the old Comity Market building April 18,, 19,
and 20. �k will probably open for Thursday evening and Friday and Saturday.
MEETINGS ATTENDED:
The librarian attended two city council meetings and the meeting at Ma:,main
View of the Peninsula Library Association. The local interlibrary loan
situation was discussed, and the librarian sketched in brief its history.
It was agreed that a revision of the rules should be rade, and a report
sul""nitted at the next meeting.
CHILDREN'S ROOM:
February marked the beginning of a busy three-month series of intensive
contacts with the public and private schools. These visits began on February
26th and include, in addition to giving cards for applications:
let grade-to the library for an introduction to the library and a
story,,
2nd and 3rd-to the schools to tell stogies and invite to our story
hogs.
4th grade-to the library for book talks and selection of books.
5th and 6th-to the schools to give book talks and leave a collection
of books for each classroom.
We plan to arrange for every other class to visit the library, while ws
visit the remaining classes.
We progressed on our plans for the summer reading clug • Animal Adventurers.
The backgrounds and "cut-outs10 have been drawn by Billie- rbara T_
of SiGns and Designs in Burlingame. Mrs. O'Dell is assuming responsibility
for all of the art work for the club on a volunteer basis.
We have finalized ;dans for the open house at the Branch on March 22nd for
author Zilpha Snyder. The interest in this event has been encouraging, and
we expect an �ppreciativa turn-oast.
Al=o, we have been aiding women who are studying children's llteratvre and
feel that they have been seeking the aid of this library because of thea
outstanding collection.
Pre-school story hoar continued, and new faces arrived on the scene, in-
creasing the number of participants.
CITY OF BURLINGAME
BUDGET EXPENDITURE
MONTH OF MARCH, 199B
THIS BUDGET BALANCE
MONTH TO DATE ALLOWANCE TOTAL
S-1 Salaries 12,840.97 106,658.38 1439250 36,591 .62
M-11 Supplies 65.09 4420.31 10800 379.69
M-12 Printing & Postage 201.46 1:922.07 2,900 $77.93
M-13 Light, Meat, Power Water 351.34 2,408.38 3,000 591.62
M-14 Telephone 42.11 561.37 850 288.63
M-16 Building & Grounds Maintenance 146.62 1039.31 2,500 19360.69
M-17 Books & Maps 29191.37 220012.38 27,800 5,787.62
M-17A Periodicals 9.50 2,484.77 2,500 15.23
M-17B Binding 468.10 29334.64 2,600 265.36
M-19 Convention (Librarian) --- 90.75 250 159.25
M-19A Auto Allowance 10.30 105.60 300 194.40
M--19P Convention (Personnel ) --- 100.26 150 49.74
M-19T Convention (Trustees) --- 42.00 125 83.00
M-20 Dins to Library Associations 10.00 215.50 200 - 15.50
M-21 Miscellaneous 10.00 51.00 100 49.00
M-24 Typewriter Repairs 30.01 165.38 175 9.62
M-27 Comp. Insurance --- --- 2,000 20000.00
M-28 Contracts 310.00 2,780.00 39900 1,120.00
M-29 Microfilming Advance --- --- 750 1750.00
C-90 Capital Expenditures --• 208.10 3,500+ 3,291.90
TOTAL BEFORE SALARIES 3,845.90 38,041.82 55,400 17058.18
TOTAL AFTER SALARIES 16,686.87 144,700.20 198,650 53,949.80
STATISTICS FOR FEBRUARY, 1968
CIRCULATION -MAAIN BRANCH
Books, Adult Non-Fiction 9,iy2 1,489
Child Nora-Fiction 2,232 1,242
Adult t Fiction 7,560 20477
Child Fiction. 2,827 2,274
Total Book Circulation 21e771 1,7!1 —7#482 a', 2�"
Periodicals 1 197 �1A869 869
Total Books S Periodicals 2 22,9 ,351 ,35
Phonograph Records 810 810 -•- •--
13o779 239778 ,3
Slides -•- --- -•- ---
Total Circulation 23.,77U— ,35
Total Branca Circulation 8,351-
G.�AN D TOTAL CIRCULATION MAIN & BRANCH - � 320129 (1967: 28,740)
Oa;ly averags For Main 915 % of increase - 11+
Daily average for Branch 348
TOTAL DAILY AVERAGE 1�
TRAFFIC COUNT FEBRUARY
Daily Average, Main 880 Total Traffic, Plain 22,876
Daily Average, Branch 332 Total Traffic, Branch % 88
309
REGISTRATIONS: ADULT CHILD TOTAL
Membership, January 31, 1968 13;x`92 3,125 1=7
Additions, Feb., 1968 369 64 433
Withdrawals, Feb., 1968 303 36 339
�. TOTAL REGISTRATIONS Al OF 2/29/68T3.1759 3,153 16,911
ACCESSIONS AND WITHDRAWALS OF BOOK STOCK:
AS OF CAN- GRAND
1/31/68 ADDED CELLED TOTAL
Adult Non-Fiction 95,561 364' 25 95,900
Child Non-Fiction 16,970 84 13 17,041
HS Non-Fiction 121995 9 0 2,004
Adult Fiction 36,844 . 136 113 36,667
HS Fiction 3,831 15 4 3,842
Child Fiction .13,603 98 14 13,687
TOTAL BOOK STOCK AS OE 2/'29/68 1C #854 70 6g� T69-2-3Tr
NET INCREASE IN BOOK STOCK - 537
Included in above fi ages 67ifts and 346 new titles
Tra_mpvWe_ts Added ps 'Arde
Pamphlets Discarded 19 Maps Discarded 0
Total pamphlets 8,600 Total MaQs -1,023
RECORDINGS: AS OF ACCES• DIS_ GRAND
1/31/68 SIONEDCARDED TOTAL
78's l_s r._0m._.. ?.5
45's 234 0 0 234
33's 1L756 8 8 _ 756
Zj433 117A
L- DEPOSITED WITH CITY TREASURERt MiAIN $ 893.32
BRANCH 261.95
TOTAL DEPOSITS FEBRUARY# 1968 31055-Z7
REPORT ON BUILDING COadSt;LUATS
At r Ye joint mizating of the City Council a-nd the Bur l ingar-p- Library,
6ocz d, {-he Librari.n was ir?s4r ucted to ob-ain from at leas` three
li.r�rya building consultants propesa,lp� for conducting d survey of the
prl,ze mt l.3brary situation co%mring the following pointst
1. :e dy of Main Building in order to find out whither it should be
u-Aorged or abancored 5n favn,- of a new building.
2. S-tudy of the Present services fr. their relation to the ccarmunit.y
find to the building., Possible daveloprant of a business section or
Wrta"'1 branch.
3. Help with the choice of an ai�chitect.
4. Determination of adequacy of present branch, its raplzcenent ar
additional branch.
a. Rel8tion of abova studies to present perk being done on city general
plan by Spangle eyed Associates.
6. Gelation of other libraries in County > possible relationship to
Sari Francisco Public.
7. �ostt
The Librarian contacted Mfss Qarcara Boyd, State Library Consultant,
who is assigned this general ares by the State. She vi si ted the library
and L'To<ught with her an extensive list- of library consultants and �srchf tett s,
so,rof Allon had constructed libraries In California.rnia. Later i7nformatioE
was i`cr.,,arded by Margaret deekwr. Reference Librarian at the State
Library. Miss Boyd discussed various aspects of remodeling the huil�in
and the possibility of building a nev, one. She did not indicate who
might.. Na, the bast consultants, but was able to point out those vjho
pr Abe l y would by interested.
The Librarian. then called two local librarians who had recently :rtplo7ed
consultants. They reewiT►ended W. aernard Van Horne, fo,.�m. r Library
Consultant: with z he Contra Costco County Library and a man of broad back-
ground
ack .ground n the field pwhc ,n*arkz4 *,i bots the Mill Valley Uhrary and .she
Manic:. PErk Library. It was pointed ou"Z, hoiv�,L�er~, that lie had recently
retired.
The Sunnyvale Linbrarian stated that Mr. Cent Coolidge was the formtr
Richmond Public Librarian... and was for some ti"— actively engaged as a
building consultant who }tad previous experience in the yield, F=irst with
his own library in Richmond. There he worked 'in close reflationshi p witE
Mr. V"heeler, possibly the outstanding building canGul�:ant in the Ua S.;
and he did the San Leandro Library and others.
On bainD contectedr both Mr. Van Borrie and 64r. Coolidge called at the
Library. Mr. Vary Horne stated that he was at prezent doing very little
consulting work., but ha would look over tate Library. Af-ter spending scv.s
Rop,or•t on &silding Consultants Page 2
time he stated that he felt that the building would be inadequate and
that a w-w library should be constructed. Mr. Coolidge, on the other
hand, stated that he was quite interested in conducting a survey. He
felt that snap decisions were not warranted in a situation such as ours.
He later submitted a proposal, and o list of his professional activities
and work record.
Mrs. Troke, Librarian of the Sari Joaquin County Library System and a
building consultant with considerable experience, was 'then contacted.
She expressed her interest and stated that she thought the project
very worthy of consideration, but at the present she did not have the
tiMe.
Kr. Richards, former librarian at Seattle and a practicing eonsultsnt.,
rias then contacted, and he stated that he was no longer interested in
doing consulting work. Miss Roberta Bow.ler, former Assistant Librarian
ot the City of Los Angeles, was contacted on the recommendation of
art€xa Hellva, Contra Cosh County Librarian. Nits Bowler was respon-
sible for many of the branch Buildings of tho City of Los Angeles, but
she replied that she was not interested at this timet.
Mr. Howard Rowe, Professor at the University of California Library
School, was contacted. He stated that dL-- to the pressure of his present
position he could not serva, although fie world be very interested sc
other time. Ed Might was then contacted. He is a professor at the
University of California and a long tune professional library ,conz;ullt nt.
He stated- that he would be interested, but could not be able to do the
work until surmr. Ke suggested that Coit ;oolidge had recently done
same work for him and would do an excellent job. Ka- stated that he would
submit a proposal if the survey could be conducted in the summer. The
Librarian called Miss Fie l l unt, and s4e stated she was of the same opinion
and she rleo stated that she felt that scirmof the other consultants
from this area on the list were inadequately prepared.
The acting City Librarian of Sara Francisco, Mr. Harold Bartell, stated
he would be interested, but at the moment he was too busy. This leaves
us with Mr. Coolidge, who, g am sure, would do a very workmanlike job;
and possibly Fir. !dight, who would be available in the summer.
Two architects, noting the possibility of the building project in the
Pacific builder, also called. They looked over the building in some
detail, and both stated that it would be a shad to tear it down, and they
would be very interested in working with it. The Librarian at that time
did not state any opinion.
If the Council dishes, we would be glad to set up an interview w;it'h sir.
Coolidge, whoundoubtedly would do an outstanding job.
Respectfully submitted,
Ae
George Paul Lechich
City Librarian