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HomeMy WebLinkAboutAgenda Packet - LB - 1968.03.19 AGENDA BURLINGAME PUBLIC LIBRARY BOARD MEETING OF MARCH 19, 1966 TRUSTEES PRESENT: TRUSTEES ABSENT: MINUTES OF THE METING OF FEBRUARY 20, 1968 .BILLS: LIBRARIAN'S REPORT COMMUNICATIONS OLD BUSINESS Building Program - City Council Gift Book Sale Shelving NEW BUSINESS Budget Personnel Changes ADJOURNMENT MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD FEBRUARY 20, 1968 Trustees Present: Chairman Hechinger, Trustee De Martini, Trustee Guthrie, Trustee Cohendet Trustees Absent: Trustee Lynes excused due to another commitment. MINUTES: The minutes of the meeting of January 16, 1968 were corrected to read, under Building Program: "The Board, after considerable discussion in which it was brought out that Mr. Coolidge did not submit with his proposal a statement of his qualifications, decided that the Librarian should definitely try to find other library consultants, and he was so instructed." BILLS: Bilis in the amount of $4,444.11 were ordered paid on a motion by Trustee Cohendet seconded by Trustee De Martini. LIBRARIAN'S REPORT: The Librarian's Report was read and ordered filed. OLD BUSINESS: Buildin�Program: The Librarian stated that he had discussed with Miss Ward, State Library Consultant, and with Mrs. Bertha Hellam the problem of obtaining additional library consultants. Miss ':lard suggested two additional names; but on consulting with Mrs. Hellam, she stated that she did not think that either person was qualified, and suggested two others: Roberta Bowler, formerly Assistant City Librarian of Los Angeles Public Library and a consultant on many buildings; and Ed Wight, Professor at the University of California and a person of considerable experience in conducting surveys for the state and local areas. The Librarian stated that he had contacted Mrs. Bowler, and read a letter from her saying that she had retired and was no longer available for consulting work. He stated that Dr. Wight said he would submit a proposal in the near future. The Librarian submitted a statement from Mr. Coolidge of his qualifications as a bui#ding consultant. The Board felt that he was well qualified; and the consensus was that as soon as we had received a proposal from or. Wight we should contact the City Council. Gift Book Sale: The Librarian stated that he had a promise of a store on Burlingame Avenue for the book sale sponsored by the Friends of the Library and the Lions Club. As soon as a definite commitment has been received, the date will be set, probably at the latter part of March. NEW BUSINESS: Board Meeting Minutes: The Board noted the error in the minutes, and Trustee De Martini stat .d that he felt that, as the Librarian generally took an active part in the discussion, some oft-ompetent person should take the minutes. The other Trustees present stated that the:y noted this to be the case, and that perhaps the minutes should be more complete and the Librarian should be left free from this duty. After some discussion, it was moved by Trustee De Martini and seconded by Trustee Cohendet that commencing with the next regularly scheduled Board meeting a competent person be provided to take notes of the proceedings of the meeting, and further, to transcribe these notes as minutes of the Board. Motion carried unanimously. Shelving: The Librarian stated that he had discussed with the Remington Rand salesman the problem of shelving for the upstairs room. Mr. Maloy stated that with the additional shelving parts that we had on hand he would be able to furnish part of the shelving at one-half price, and he would submit a bid for the rest. The Librarian stated that on a quick calculation he felt that the bid would be the most favorable of those received. ADJOURNMENT: The meeting adjourned on a motion by Trustee Cohendet seconded by Trustee Guthrie. Respectfully submitted, George Paul Lechich Clerk of the Board LIBRARIAN'S REPORT KARCH 19, 1968 CIRCULATION: Circulation for the manth of February increased 11% over the same coned of 1962. As January increased 8%, it will be interesting to see if this continues. BOOK SALE: The book sale will be in the old Comity Market building April 18,, 19, and 20. �k will probably open for Thursday evening and Friday and Saturday. MEETINGS ATTENDED: The librarian attended two city council meetings and the meeting at Ma:,main View of the Peninsula Library Association. The local interlibrary loan situation was discussed, and the librarian sketched in brief its history. It was agreed that a revision of the rules should be rade, and a report sul""nitted at the next meeting. CHILDREN'S ROOM: February marked the beginning of a busy three-month series of intensive contacts with the public and private schools. These visits began on February 26th and include, in addition to giving cards for applications: let grade-to the library for an introduction to the library and a story,, 2nd and 3rd-to the schools to tell stogies and invite to our story hogs. 4th grade-to the library for book talks and selection of books. 5th and 6th-to the schools to give book talks and leave a collection of books for each classroom. We plan to arrange for every other class to visit the library, while ws visit the remaining classes. We progressed on our plans for the summer reading clug • Animal Adventurers. The backgrounds and "cut-outs10 have been drawn by Billie- rbara T_ of SiGns and Designs in Burlingame. Mrs. O'Dell is assuming responsibility for all of the art work for the club on a volunteer basis. We have finalized ;dans for the open house at the Branch on March 22nd for author Zilpha Snyder. The interest in this event has been encouraging, and we expect an �ppreciativa turn-oast. Al=o, we have been aiding women who are studying children's llteratvre and feel that they have been seeking the aid of this library because of thea outstanding collection. Pre-school story hoar continued, and new faces arrived on the scene, in- creasing the number of participants. CITY OF BURLINGAME BUDGET EXPENDITURE MONTH OF MARCH, 199B THIS BUDGET BALANCE MONTH TO DATE ALLOWANCE TOTAL S-1 Salaries 12,840.97 106,658.38 1439250 36,591 .62 M-11 Supplies 65.09 4420.31 10800 379.69 M-12 Printing & Postage 201.46 1:922.07 2,900 $77.93 M-13 Light, Meat, Power Water 351.34 2,408.38 3,000 591.62 M-14 Telephone 42.11 561.37 850 288.63 M-16 Building & Grounds Maintenance 146.62 1039.31 2,500 19360.69 M-17 Books & Maps 29191.37 220012.38 27,800 5,787.62 M-17A Periodicals 9.50 2,484.77 2,500 15.23 M-17B Binding 468.10 29334.64 2,600 265.36 M-19 Convention (Librarian) --- 90.75 250 159.25 M-19A Auto Allowance 10.30 105.60 300 194.40 M--19P Convention (Personnel ) --- 100.26 150 49.74 M-19T Convention (Trustees) --- 42.00 125 83.00 M-20 Dins to Library Associations 10.00 215.50 200 - 15.50 M-21 Miscellaneous 10.00 51.00 100 49.00 M-24 Typewriter Repairs 30.01 165.38 175 9.62 M-27 Comp. Insurance --- --- 2,000 20000.00 M-28 Contracts 310.00 2,780.00 39900 1,120.00 M-29 Microfilming Advance --- --- 750 1750.00 C-90 Capital Expenditures --• 208.10 3,500+ 3,291.90 TOTAL BEFORE SALARIES 3,845.90 38,041.82 55,400 17058.18 TOTAL AFTER SALARIES 16,686.87 144,700.20 198,650 53,949.80 STATISTICS FOR FEBRUARY, 1968 CIRCULATION -MAAIN BRANCH Books, Adult Non-Fiction 9,iy2 1,489 Child Nora-Fiction 2,232 1,242 Adult t Fiction 7,560 20477 Child Fiction. 2,827 2,274 Total Book Circulation 21e771 1,7!1 —7#482 a', 2�" Periodicals 1 197 �1A869 869 Total Books S Periodicals 2 22,9 ,351 ,35 Phonograph Records 810 810 -•- •-- 13o779 239778 ,3 Slides -•- --- -•- --- Total Circulation 23.,77U— ,35 Total Branca Circulation 8,351- G.�AN D TOTAL CIRCULATION MAIN & BRANCH - � 320129 (1967: 28,740) Oa;ly averags For Main 915 % of increase - 11+ Daily average for Branch 348 TOTAL DAILY AVERAGE 1� TRAFFIC COUNT FEBRUARY Daily Average, Main 880 Total Traffic, Plain 22,876 Daily Average, Branch 332 Total Traffic, Branch % 88 309 REGISTRATIONS: ADULT CHILD TOTAL Membership, January 31, 1968 13;x`92 3,125 1=7 Additions, Feb., 1968 369 64 433 Withdrawals, Feb., 1968 303 36 339 �. TOTAL REGISTRATIONS Al OF 2/29/68T3.1759 3,153 16,911 ACCESSIONS AND WITHDRAWALS OF BOOK STOCK: AS OF CAN- GRAND 1/31/68 ADDED CELLED TOTAL Adult Non-Fiction 95,561 364' 25 95,900 Child Non-Fiction 16,970 84 13 17,041 HS Non-Fiction 121995 9 0 2,004 Adult Fiction 36,844 . 136 113 36,667 HS Fiction 3,831 15 4 3,842 Child Fiction .13,603 98 14 13,687 TOTAL BOOK STOCK AS OE 2/'29/68 1C #854 70 6g� T69-2-3Tr NET INCREASE IN BOOK STOCK - 537 Included in above fi ages 67ifts and 346 new titles Tra_mpvWe_ts Added ps 'Arde Pamphlets Discarded 19 Maps Discarded 0 Total pamphlets 8,600 Total MaQs -1,023 RECORDINGS: AS OF ACCES• DIS_ GRAND 1/31/68 SIONEDCARDED TOTAL 78's l_s r._0m._.. ?.5 45's 234 0 0 234 33's 1L756 8 8 _ 756 Zj433 117A L- DEPOSITED WITH CITY TREASURERt MiAIN $ 893.32 BRANCH 261.95 TOTAL DEPOSITS FEBRUARY# 1968 31055-Z7 REPORT ON BUILDING COadSt;LUATS At r Ye joint mizating of the City Council a-nd the Bur l ingar-p- Library, 6ocz d, {-he Librari.n was ir?s4r ucted to ob-ain from at leas` three li.r�rya building consultants propesa,lp� for conducting d survey of the prl,ze mt l.3brary situation co%mring the following pointst 1. :e dy of Main Building in order to find out whither it should be u-Aorged or abancored 5n favn,- of a new building. 2. S-tudy of the Present services fr. their relation to the ccarmunit.y find to the building., Possible daveloprant of a business section or Wrta"'1 branch. 3. Help with the choice of an ai�chitect. 4. Determination of adequacy of present branch, its raplzcenent ar additional branch. a. Rel8tion of abova studies to present perk being done on city general plan by Spangle eyed Associates. 6. Gelation of other libraries in County > possible relationship to Sari Francisco Public. 7. �ostt The Librarian contacted Mfss Qarcara Boyd, State Library Consultant, who is assigned this general ares by the State. She vi si ted the library and L'To<ught with her an extensive list- of library consultants and �srchf tett s, so,rof Allon had constructed libraries In California.rnia. Later i7nformatioE was i`cr.,,arded by Margaret deekwr. Reference Librarian at the State Library. Miss Boyd discussed various aspects of remodeling the huil�in and the possibility of building a nev, one. She did not indicate who might.. Na, the bast consultants, but was able to point out those vjho pr Abe l y would by interested. The Librarian. then called two local librarians who had recently :rtplo7ed consultants. They reewiT►ended W. aernard Van Horne, fo,.�m. r Library Consultant: with z he Contra Costco County Library and a man of broad back- ground ack .ground n the field pwhc ,n*arkz4 *,i bots the Mill Valley Uhrary and .she Manic:. PErk Library. It was pointed ou"Z, hoiv�,L�er~, that lie had recently retired. The Sunnyvale Linbrarian stated that Mr. Cent Coolidge was the formtr Richmond Public Librarian... and was for some ti"— actively engaged as a building consultant who }tad previous experience in the yield, F=irst with his own library in Richmond. There he worked 'in close reflationshi p witE Mr. V"heeler, possibly the outstanding building canGul�:ant in the Ua S.; and he did the San Leandro Library and others. On bainD contectedr both Mr. Van Borrie and 64r. Coolidge called at the Library. Mr. Vary Horne stated that he was at prezent doing very little consulting work., but ha would look over tate Library. Af-ter spending scv.s Rop,or•t on &silding Consultants Page 2 time he stated that he felt that the building would be inadequate and that a w-w library should be constructed. Mr. Coolidge, on the other hand, stated that he was quite interested in conducting a survey. He felt that snap decisions were not warranted in a situation such as ours. He later submitted a proposal, and o list of his professional activities and work record. Mrs. Troke, Librarian of the Sari Joaquin County Library System and a building consultant with considerable experience, was 'then contacted. She expressed her interest and stated that she thought the project very worthy of consideration, but at the present she did not have the tiMe. Kr. Richards, former librarian at Seattle and a practicing eonsultsnt., rias then contacted, and he stated that he was no longer interested in doing consulting work. Miss Roberta Bow.ler, former Assistant Librarian ot the City of Los Angeles, was contacted on the recommendation of art€xa Hellva, Contra Cosh County Librarian. Nits Bowler was respon- sible for many of the branch Buildings of tho City of Los Angeles, but she replied that she was not interested at this timet. Mr. Howard Rowe, Professor at the University of California Library School, was contacted. He stated that dL-- to the pressure of his present position he could not serva, although fie world be very interested sc other time. Ed Might was then contacted. He is a professor at the University of California and a long tune professional library ,conz;ullt nt. He stated- that he would be interested, but could not be able to do the work until surmr. Ke suggested that Coit ;oolidge had recently done same work for him and would do an excellent job. Ka- stated that he would submit a proposal if the survey could be conducted in the summer. The Librarian called Miss Fie l l unt, and s4e stated she was of the same opinion and she rleo stated that she felt that scirmof the other consultants from this area on the list were inadequately prepared. The acting City Librarian of Sara Francisco, Mr. Harold Bartell, stated he would be interested, but at the moment he was too busy. This leaves us with Mr. Coolidge, who, g am sure, would do a very workmanlike job; and possibly Fir. !dight, who would be available in the summer. Two architects, noting the possibility of the building project in the Pacific builder, also called. They looked over the building in some detail, and both stated that it would be a shad to tear it down, and they would be very interested in working with it. The Librarian at that time did not state any opinion. If the Council dishes, we would be glad to set up an interview w;it'h sir. Coolidge, whoundoubtedly would do an outstanding job. Respectfully submitted, Ae George Paul Lechich City Librarian