HomeMy WebLinkAboutAgenda Packet - LB - 1968.04.16 AGENDA
BURLINGAME PUBLIC LIBRARY BOARD
MEETING OF APRIL 16, 1968
TRUSTEES PRESENT: i C �
TRUSTEES ABSENT:
MINUTES OF THE METING OF MARCH 19, 1968
BILLS: ! � '
f
LIBRARIAN'S REPORT
COMMUNICATIONS
OLD BUSINESS
Building Program - City Council
Budget
.NEW BUSINESS F/� '"`1-,O'�'�iP�✓Z�� y��
ADJOURNMENT
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
March 19, 1968
CALL TO ORDER
A regular meeting of the Burlingame Public Library Board was held on the above given date.
The meeting was called to order at 7:30 P. M. by Chairman Hechinger.
ROLL CALL
Trustees Present: Chairman Hechinger, Trustee De Martini, Trustee Guthrie, Trustee Cohendet,
Trustee Lynes
Trustees Absent: None
MINUTES:
The minutes of the meeting of February 20, 1968 were read and approved.
BILLS:
Bills in the amount of $3,845.901were ordered paid on a motion by Trustee DeMartini,
seconded by Trustee Guthrie, which passed unanimously.
LIBRARIAN'S REPORT:
The Librarian's Report was read and ordered filed. Comment was made on the 11% increase
in circulation noted therein, and it was recommended that suitable publicity be given to
the forthcoming book sale.
COMMUNICATIONS:
None.
OLD BUSINESS:
Chamber of Commerce - It was recommended by Chairman Hechinger that we go on record as
cooperating fully with the Chamber of Commerce in sending them regularly our new lists of
business books received. This has been done for the past several months, and we shall
continue to do so.
Building Program - The Librarian's "Report on Building Consultants" was read and various
phases of it were thoroughly discussed. The Librarian noted that several architects had
dropped in the library in response to the notice in the "Pacific Builder" and they seemed
to be quite capable, but he thought it would be best to have a library consultant - hence
the emphasis on contacting librarians in the search for a consultant. It was brought out
that one dozen library consultants were contacted, but that only two were possibilities,
and one of these would be available only by summer, leaving Mr. Coolidge as our only
choice. The Librarian further stated that in his opinion Mrs. Margaret Troke would be
the best choice, but read a letter from her stating that she was unavailable due to lack
of time. Chairman Hechinger cited the Stockton report, written by Troke, as setting forth
a good method to deal with our problem, in that the librarian laid out what he considered
to be the needs of the library, and from that the Architect followed through. Trustee
Guthrie mentioned that the City Council would undoubtedly be expecting a long range plan
in the report indicative of our future needs; and that the Librarian and the consultant
should come up with one, especially since Burlingame will be stabilizing into a set
population city. Trustee De Martini agreed with this idea, mentioning the problem of
San Carlos which paid a consultant for a report and at a later date had to pay a consultant
for a re-evaluation of the previous report. The Librarian was asked if Coolidge would
make a long range plan together with him and the Board, and he stated that Coolidge would,
especially since he would be able to work with Spangle on it. He commended Mr. Coolidge
for his thoroughness and said that he was very methodical, citing the Sunnyvale project
and San Luis Obispo. It was brought out by Trustee DeMartini that the Council would want
an outside unbiased opinion and that apparently Coolidge would not be influenced by others.
The rest of the Board members agreed. The question was raised as to the price of the
report, and the Librarian stated that it was only $2,200. All agreed that this was reason-
able.
Chairman Hechinger broached the idea that our position would be better supported with at
least two proposals, but after discussion it was agreed that all possibilities had been
exhausted in that twelve different qualified people had been contacted. It was the opinion
of the Board that Coolidge would probably do a good job on the report and further, since
the cost of the report is not excessive, it is nonmandatory that his ideas be adopted.
Trustee Cohendet moved that a copy of the Librarian's "Report on Building Consultants"
be sent to the City Council along with Coolidge's proposal and his qualifications, and that
we await the pleasure of the Council. Seconded by Trustee DeMartini and carried unanimously.
Gift Book Sale - The Librarian stated that the gift book sale would be held April 18, 19,
and 20 at the old Community Market on Burlingame Avenue. The Lions' Ladies and the library
pages will assist. Trustee Guthrie asked if anyone could volunteer to help, and the
Librarian said that we needed all the volunteers we could get.
Shelving The Librarian informed the Board that he had a written bid from Remington Rand
which was considerably less than Odabashian. He described the various types of shelving
the bid entails; and brought out that he had a subsequent conference with the Remington
Rand Salesman during which the shelving specifications were revised and he was awaiting the
revised bid on this.
NEW BUSINESS:
Budget - There was an extensive discussion by the Board of the presumed merits and disad-
vantages of joining a cooperative system as mentioned in the Librarian's Budget Summary.
Several points were brought out: 1. A cooperative system would allow access to more volums
than is possible on a limited budget. This would allow our funds to stretch further.
2. With the cooperative, other types of books than our own specialties would be available
to our patrons. 3. Disadvantage - taxpayers might object if they wanted a particular
volume and it was on loan to another city. 4. Disadvantage - it would take more personnel
and time to implement this system.
The question was raised as to who locates a book that is missing. The Librarian stated
that the borrower's city would have the responsibility of finding it. He was asked if
the cooperation would be with cities or counties and stated it would be with cities only.
He was further queried if we would be interested in cooperation with San Francisco and
stated there was a possibility. There was no definite decision by the Board regarding the
cooperative system.
The Librarian explained to the Board the various contemplated changes in personnel during
the coming fiscal year, and brought out the fact that the actual number of positions would
remain the same. With regard to the operational budget, there was mention of the amount
of fine money and the work involved in chasing down books. The question was asked if the
book drop box decreased fines, and the Librarian brought out the fact that people are
traced and the fines must be paid anyway. Trustee Guthrie questioned the stead/increase
in circulation and asked if present personnel were equipped to handle it. The Librarian
replied that we have handled even higher circulation, and that, in fact, crowded working
conditions cause much more difficulty than increased patronage. The increased cost of
books was discussed from various angles. It was mentioned that if we start a business
section in the library, there is a possibility that we may get some donations toward its
upkeep from business firms in the city. The problem of our janitorial contact was
investigated, and also typewriter repair service charges. It was mentioned that micro-
filming was a joint venture with the Advance Star and that microfilming of newspapers
is a usual item in every library budget. Trustee Cohendet moved that the Board accept
the budget as shown in the amount of $195,194. Trustee Demartini seconded the motion,
and it was carried unanimously.
Minutes March 19, 1968
Personnel Changes - Trustee DeMartini moved that Mr. J. Dennis Finney be reduced in rank
to Librarian II on the basis of recommendations from the Librarian after consultation with
the City Manager. Trustee Guthrie seconded the motion. Trustee Cohendet moved that an
amendment to the motion be made, changing the word "reduced11 to "reclassified." Trustee
Lynes seconded the motion. Trustees DeMartini and Guthrie voted "No," necessitating a vote
by Chairman Hechinger, who voted "Yes." The motion was amended as above, and it passed
unanimously. The Librarian was instructed to inform Mr. Finney of this procedure in
writing.
ADJOURNMENT:
Trustee DeMartini moved that the meeting be adjourned. Trustee Lynes seconded the motion,
and it passed unanimously. Meeting adjourned at 10:00 P. M.
Respectfully submitted,
George Paul Lechich
Clerk of the Board
LIBRA i%'7AN 0 S RaPCRT
APRIL 16., 10,60
RUILOING REPAIRS:
During the rec�it heavy raina, the waall, reference rom developed a leak. It
was caused by vister getting behind the flashing. We timre fortunate in discover-
ing the leakv as many expensive art and reference bodes re directly bem.&th
drip. 1&- owaa thanks to tthe fire departa-eent,, Mr. Fred Fricke, and Mr. John
_ndcitt,-1 who carim. and placed a canvas over he wall . Trr-s tile and flasE4ngs
have: since been removed and the wall felted and t-erred end On tile returned.
HEETINGSt
the librarian attended the city council rneeting and a study session at which the
consult&nt report cdas briefly discussed. It was agreed that the
ft.-ariar. should continue to try to get two more consultants*
1.2"�rarian attended a meeting of the heads of San Mateo County Libraries at
of'Nce of Karold Marteliq Acting City Librarian of San Francisco, covering
.3 possible project to be funded by the Federal Government,- mi a cooper;iTive
reference project wlm��,rG the San Francisco Public reference collection and services
WC-MA be available by teletype or some other tnnethod,
a
Thfs would be a project to indicate how far cooperation -between fndep3ndent
libraries can go in t-iialeing avnila',Ae mat-erials and services by a largr library
"to a smaller fndepam!ant library, and 4'r,)t-j Bch the services would be usecl.
RWY1.01MG CONSULTANTS-.
dhe librarian nv,., hal proposals not only from, Me. Coolidge of Richmonl but also
-,I
,-ran Dr. Ed Ilight of Berkeley,
-, who viould, he able to do the survey this sttwjw.r.
The librarian expects m4rinntarily to receive a proposal from Mr. Ray 'Lala of
Pasadena.
UWULGREHIS RQCM
The Children's Department had a busy and rewarding month. The Zilpha Snyder
Day on March 22 at the Branch was a huge success. The Washington Sch3ol P.T.A.
decorated, brought and served refres4wme67ts and sold Mrs. Snyder 's boc"(s. The
bodks were purchased by thse im.3ny children who attended the open house. >?s.
Snyder spent the afternoon at the library signing her autograph. Vh feel that
the entire program, as a cooperative effort between school and library, 1.ntensiffed
the relationship of the same. It engendered much enthusiasm in the children for
reading. And finally, it fostered good unity library contacts, for parents
and interested perso.is also attended.
School visiting continued. We are pleased vilth the results of our efforts to
have closer contact with the schools.' Not only did the book talks arouse or
enhance an interest in randing, but also the collect-ions which we took to the
schools led to r�-�qtmsts by teachers for more collections. The storytelling led
to an interest In -_=inq to the library. Finally, when the children whose
-,lasses we have tome to the library, they recognize us,, and this offers
a giod opportunity for reader culdcnce.
Libray'0�3n'a Report 2 -
Pre-school Story Hour continuedo except fo. the Easter vacation, The Branch,
espe,cially, has had a Marked in crease in neu, members.
she sunirer reading club materials are printed, and we are n*4 in the_ process
of cutting out the figures to be placed on the backgrounds. The naff&-- of the
club is "Animal Adventurers." We are excited ab,*.WC' the prograwri,, for, first oi:
all, firs. Billie-Barbara O'Dall, a local commarc ial artist, has assure vespon-
sibility for the entire art viork on a volunteer basis. Secondly, Mrs. Virginia
Collins of S.P.C.A. is going to bring in and talk about ani�als each 'reek to
different are groups.
Qr
Avil 11th, we *hnld our school-ago Nister Story hour. Scnwa ct'-Aldr,3n brought
,in aggs to decorate the tree.
PROPOSAL :E ORA STUDY OF BUaL"INCAUZ lUBLIC LIBRARY
I. Scope of :study
1. Analysis of suitability of present blain Library Building
for Present and projected future (of approximately 15 years)
2 . Analysis of present public services (especially circulation
and reference) in relation to the community and to the
facilities of the main Library Building : (a)children,
(b) young people, QA adults (general) and business
3 . Criteria for selection sof architect, and their application
4. Analysis and evaluation of adequacy of facilities and
services of pr_esen ' ranch, and needi for others
5 . Relationship of forelS to Sener_al city plan being
developed by Spanv1 `and Associates
6. Relationships to oth � libraries in the County and to the
Sar_ Francisco Publ' c Library
7 . Where pertinent, estimates of capital costs and added
annual operating expenses for installation of reco --
mendations will be made.
II. Personnel .�.-.,.
1. Principal Consultant.' Edward A. light
2 . Additional technical aff to be employed and paid by
Principal Consultant, if and when required
3 . Library employees t rnish needed personnel inf_ornatior.,
and to compile re . ; ed data related to their normal
assigned or perfor. : duties (as flow of work and
patron use-d circulation and reference services)
III. Final report
1. To be completed by Au;ust 31, 1968, unless unforseen
difficulties occuVeement
s physical disability, etc . of
Principal Consult ; extension of time for final
report by mutual
IV. Contract
1. Contract to be dray City on behalf of Library (or
by Library) ; tot ost, including 20 (?) copies of
report, duplicated by mimeograph or offset, stapled,
with front and ble, covers , $4,500.00
x �
Edward. A. Wight
986 Creston Read
Berkeley, Ca . 94708
EAW/W
PROPOSAL FOR A LIBRARY SURVE�OF THE CITY OF BURLINGAME
From Coit Coolidge 4 April 5, 1968
Library Consultant
965 35th Street
Richmond, California P105
To Mr. George Paul Lech�- 4111 Librarian
Burlingame Public Library
480 Primrose Road
Burlingame, California 94010
i
PROPOSAL: (Revised April 5, 1968)
As soon as authorized by you t begin, I will undertake to study the
following items, and to provi ® a written report with recommendations.
The report will include:
Main Library Building A reAJ of the existing library building to
determine whether or not it would be in the public interest to remodel
and (if necessary) to enlargc�i s capacity, or whether or not it would
be a better use of public f' o replace it with a new one.
Architect To assisst the Librarian and Board in the selection of an
architect.
Branches To study the city', ranch library needs and make recom-
mendations,
Public Services To review ti ublic services offered by the library,
and make suggestions with re '` to their adequacy. This study to
include whether or not the 1 's services to business are adequate,
or whether they should be augmented and, if so, how. It would seek to
answer the question: Does thqrllbrary need a business branch, and, if
it does, where should it be ±6c ted.
Other Libraries To study bA&'ly the Burlingame Public Library's
situation in relation to the other public libraries on the Peninsula.
William Spangle and Associates It is understood that the above work
might need to be coordinated with the planning now being done for the
City of Burlingame by William Spangle and Associates.
t
Cost The cost to the city for the basic survey and advisory services
as outlined above would be $2,200. After the city has made decisions
on the recommendations in the report, additional conference and planning
study may be needed in working out the next steps. This can be provided
at the rate of $100 per 8-hour working day, not to exceed $1,600 in
additional cost. This would be done as authorized by the City, and you
would be billed only for the amount of time actually used.
These charges include all costo and will provide up to thirty copies
s
each of the finished reports quired.
CZTY OF GURLINGIAME
PUDGET EXPENDITURE
MONTH OF APRIL., 1969---
THIS BUDGET ---------8ALARE
MONTH TO DATE ALLOWANCE TOTAL
S-1 Salaries 14,120-52 120,778.90 143,250 22,471 -10
K-11 supplies 174.26 1,594.57 i,800 '!05.43
M-12 Printing & Postage 534-78 2v456.85 2,900 443-15
M-1311 Light, :eat, Po,,mr Wager 265-43 2t673-81 3,000 '4126.19
M-14 Telephone 63.94 625-31 850 224.69
M-16 Building Sx Grounds Maintenance 200.205 1,339.66 2,500 1p160-34
M-17 Scoks & Naps 1,554.77 23,567615 27,800 4,232.85
r
,M-17A Periodicals 1 2v484.77 2#500 .31
N-i78 Einding 2,3314.64 2,600I-1&65-36
A-19 Conventiol-I (Librarian) --- $0.75 250 159-25
M-19A Auto Allowance 3-11-310 144..,91 300 755.090
M-19P Convention (Personnel) 44.60 144.36 lro 5.14
M-19T Convention (Trustees) --- 42.00 125 83-00
M-20 Dues to Library Associations --- 215-50 200 - 15.50
M-21 Miscellaneous --- 51 .00 100 49.00
1-4-24 7ypewriter Repairs 8.00 173-38 175 1.62
m-2'j comp. Insurance --- ... 2s000 20000.00
M-28 Contracts 310-00 3r090-00 3v900 810.00
A-29 �licrofllminq Advance _-® --- 750 750-00
208,10 3,,500+ 3,291.90
C-90 Capit.0 Expenditures ---
TOTAL BEFORE SALARIES 3,195.44 41,23726 55,400 14,,162. -"
TOTAL AFTER SALARIES 17,315.96 162,016.16 193,650 36,633.84
STATISTICS FOR 1%ARcH. 1968
CIRC`LX,'Igy,ON RAIN BRANCH
Boo!x-., Adult Man-Fiction 9s,872 1,,568
Child Mon-Fiction 2,265 1,298
Adult Fiction 7,289 2r717
C1.1i I d dict ion 3,246 2,459
T o t a 1 Rom Circulation - 22s,672— J,042
Pear-iod I ca 1 s 1m112.7 715
Total Spooks & Periodicals 2TrT997_
Phonograph Records
89757
slidas ---
Total Circulation 2-419 73-r ,7577
Total Branch Circulation 8,g757
GRAND TOTAL CIRCULATIO' MAIN & BRANCH 33849-T— (1967: 33051 )
ually Average for n3in 868 % of decrease - 1%
Daily Averaga for Branch 337
TOTAL DAILY AVERAGE 1 2=05
TRAFFIC COUNT - PARCH
'N-i-177Xv_�7 1=ge 9 Perin � 381 Total Traffic, Kin 25,107
DA17 Average, Branch 339 Total Traffic, E-,-.znch 9,731
�TOTAL
2%. 1968 T;, 58 YJ35-5- 11r,9-11
Additions, March, 19,68 396 72 468
14"ithdralma1s, fbrch, 1968 362 55 417
TOTAL REGISTRATIONS AS OF 313IL683=1 _70- 162:136
3
_AC_CE',2Sr107%fiS'_A_1J—WITHORIAW-AL—S OW—BOOK STOCK-
AS OF CAN- GRAND
2/29/68 ADDED CELLED TO` A1
Adull: !lon.-Fiction 95,9900 7=d _69 _99� 7
Child mon-Fict-ion 17,041 50 18 17,073
H'.S. Non-Fiction 2,004 19 0 2, 023
Adwlt FICtion 301467 136 63 36.1940,
H',S. 112'icstfori 3,842 14 1 3.,855
Child Fiction 13 687 'z 23 11,703
ji-b-b, 39
,,,3r 16 W` _ 1-7r
T07AL BOOK STOCK AS OFJZ3jl.1�68
V — STOCK
_
T"' EATE K W�
TC TOCK - 70
Inclu.'dad in above figures - 75 gifts and 4125 r I titles
Pamplilats Adinkad 15 Maps Added 0
Pen- phlets Dis-zarded 3 Vaps Discarded 0
T
?J?9/68 SIONED CARDED TOTAL
78's nm— U T— -,;T-
4515 2-TA o 0 234
33's Wa6__ __L_ I I�L762
14-I 7A 3,184
DEPOSITED 1.41TH CITY TREASURERt MA I N 957.88
BRANCH, 281,x-9
TOTAL YIEPOSZT,', MARCH, 1968 51,239.37