Loading...
HomeMy WebLinkAboutAgenda Packet - LB - 1968.04.16 AGENDA BURLINGAME PUBLIC LIBRARY BOARD MEETING OF APRIL 16, 1968 TRUSTEES PRESENT: i C � TRUSTEES ABSENT: MINUTES OF THE METING OF MARCH 19, 1968 BILLS: ! � ' f LIBRARIAN'S REPORT COMMUNICATIONS OLD BUSINESS Building Program - City Council Budget .NEW BUSINESS F/� '"`1-,O'�'�iP�✓Z�� y�� ADJOURNMENT MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD March 19, 1968 CALL TO ORDER A regular meeting of the Burlingame Public Library Board was held on the above given date. The meeting was called to order at 7:30 P. M. by Chairman Hechinger. ROLL CALL Trustees Present: Chairman Hechinger, Trustee De Martini, Trustee Guthrie, Trustee Cohendet, Trustee Lynes Trustees Absent: None MINUTES: The minutes of the meeting of February 20, 1968 were read and approved. BILLS: Bills in the amount of $3,845.901were ordered paid on a motion by Trustee DeMartini, seconded by Trustee Guthrie, which passed unanimously. LIBRARIAN'S REPORT: The Librarian's Report was read and ordered filed. Comment was made on the 11% increase in circulation noted therein, and it was recommended that suitable publicity be given to the forthcoming book sale. COMMUNICATIONS: None. OLD BUSINESS: Chamber of Commerce - It was recommended by Chairman Hechinger that we go on record as cooperating fully with the Chamber of Commerce in sending them regularly our new lists of business books received. This has been done for the past several months, and we shall continue to do so. Building Program - The Librarian's "Report on Building Consultants" was read and various phases of it were thoroughly discussed. The Librarian noted that several architects had dropped in the library in response to the notice in the "Pacific Builder" and they seemed to be quite capable, but he thought it would be best to have a library consultant - hence the emphasis on contacting librarians in the search for a consultant. It was brought out that one dozen library consultants were contacted, but that only two were possibilities, and one of these would be available only by summer, leaving Mr. Coolidge as our only choice. The Librarian further stated that in his opinion Mrs. Margaret Troke would be the best choice, but read a letter from her stating that she was unavailable due to lack of time. Chairman Hechinger cited the Stockton report, written by Troke, as setting forth a good method to deal with our problem, in that the librarian laid out what he considered to be the needs of the library, and from that the Architect followed through. Trustee Guthrie mentioned that the City Council would undoubtedly be expecting a long range plan in the report indicative of our future needs; and that the Librarian and the consultant should come up with one, especially since Burlingame will be stabilizing into a set population city. Trustee De Martini agreed with this idea, mentioning the problem of San Carlos which paid a consultant for a report and at a later date had to pay a consultant for a re-evaluation of the previous report. The Librarian was asked if Coolidge would make a long range plan together with him and the Board, and he stated that Coolidge would, especially since he would be able to work with Spangle on it. He commended Mr. Coolidge for his thoroughness and said that he was very methodical, citing the Sunnyvale project and San Luis Obispo. It was brought out by Trustee DeMartini that the Council would want an outside unbiased opinion and that apparently Coolidge would not be influenced by others. The rest of the Board members agreed. The question was raised as to the price of the report, and the Librarian stated that it was only $2,200. All agreed that this was reason- able. Chairman Hechinger broached the idea that our position would be better supported with at least two proposals, but after discussion it was agreed that all possibilities had been exhausted in that twelve different qualified people had been contacted. It was the opinion of the Board that Coolidge would probably do a good job on the report and further, since the cost of the report is not excessive, it is nonmandatory that his ideas be adopted. Trustee Cohendet moved that a copy of the Librarian's "Report on Building Consultants" be sent to the City Council along with Coolidge's proposal and his qualifications, and that we await the pleasure of the Council. Seconded by Trustee DeMartini and carried unanimously. Gift Book Sale - The Librarian stated that the gift book sale would be held April 18, 19, and 20 at the old Community Market on Burlingame Avenue. The Lions' Ladies and the library pages will assist. Trustee Guthrie asked if anyone could volunteer to help, and the Librarian said that we needed all the volunteers we could get. Shelving The Librarian informed the Board that he had a written bid from Remington Rand which was considerably less than Odabashian. He described the various types of shelving the bid entails; and brought out that he had a subsequent conference with the Remington Rand Salesman during which the shelving specifications were revised and he was awaiting the revised bid on this. NEW BUSINESS: Budget - There was an extensive discussion by the Board of the presumed merits and disad- vantages of joining a cooperative system as mentioned in the Librarian's Budget Summary. Several points were brought out: 1. A cooperative system would allow access to more volums than is possible on a limited budget. This would allow our funds to stretch further. 2. With the cooperative, other types of books than our own specialties would be available to our patrons. 3. Disadvantage - taxpayers might object if they wanted a particular volume and it was on loan to another city. 4. Disadvantage - it would take more personnel and time to implement this system. The question was raised as to who locates a book that is missing. The Librarian stated that the borrower's city would have the responsibility of finding it. He was asked if the cooperation would be with cities or counties and stated it would be with cities only. He was further queried if we would be interested in cooperation with San Francisco and stated there was a possibility. There was no definite decision by the Board regarding the cooperative system. The Librarian explained to the Board the various contemplated changes in personnel during the coming fiscal year, and brought out the fact that the actual number of positions would remain the same. With regard to the operational budget, there was mention of the amount of fine money and the work involved in chasing down books. The question was asked if the book drop box decreased fines, and the Librarian brought out the fact that people are traced and the fines must be paid anyway. Trustee Guthrie questioned the stead/increase in circulation and asked if present personnel were equipped to handle it. The Librarian replied that we have handled even higher circulation, and that, in fact, crowded working conditions cause much more difficulty than increased patronage. The increased cost of books was discussed from various angles. It was mentioned that if we start a business section in the library, there is a possibility that we may get some donations toward its upkeep from business firms in the city. The problem of our janitorial contact was investigated, and also typewriter repair service charges. It was mentioned that micro- filming was a joint venture with the Advance Star and that microfilming of newspapers is a usual item in every library budget. Trustee Cohendet moved that the Board accept the budget as shown in the amount of $195,194. Trustee Demartini seconded the motion, and it was carried unanimously. Minutes March 19, 1968 Personnel Changes - Trustee DeMartini moved that Mr. J. Dennis Finney be reduced in rank to Librarian II on the basis of recommendations from the Librarian after consultation with the City Manager. Trustee Guthrie seconded the motion. Trustee Cohendet moved that an amendment to the motion be made, changing the word "reduced11 to "reclassified." Trustee Lynes seconded the motion. Trustees DeMartini and Guthrie voted "No," necessitating a vote by Chairman Hechinger, who voted "Yes." The motion was amended as above, and it passed unanimously. The Librarian was instructed to inform Mr. Finney of this procedure in writing. ADJOURNMENT: Trustee DeMartini moved that the meeting be adjourned. Trustee Lynes seconded the motion, and it passed unanimously. Meeting adjourned at 10:00 P. M. Respectfully submitted, George Paul Lechich Clerk of the Board LIBRA i%'7AN 0 S RaPCRT APRIL 16., 10,60 RUILOING REPAIRS: During the rec�it heavy raina, the waall, reference rom developed a leak. It was caused by vister getting behind the flashing. We timre fortunate in discover- ing the leakv as many expensive art and reference bodes re directly bem.&th drip. 1&- owaa thanks to tthe fire departa-eent,, Mr. Fred Fricke, and Mr. John _ndcitt,-1 who carim. and placed a canvas over he wall . Trr-s tile and flasE4ngs have: since been removed and the wall felted and t-erred end On tile returned. HEETINGSt the librarian attended the city council rneeting and a study session at which the consult&nt report cdas briefly discussed. It was agreed that the ft.-ariar. should continue to try to get two more consultants* 1.2"�rarian attended a meeting of the heads of San Mateo County Libraries at of'Nce of Karold Marteliq Acting City Librarian of San Francisco, covering .3 possible project to be funded by the Federal Government,- mi a cooper;iTive reference project wlm��,rG the San Francisco Public reference collection and services WC-MA be available by teletype or some other tnnethod, a Thfs would be a project to indicate how far cooperation -between fndep3ndent libraries can go in t-iialeing avnila',Ae mat-erials and services by a largr library "to a smaller fndepam!ant library, and 4'r,)t-j Bch the services would be usecl. RWY1.01MG CONSULTANTS-. dhe librarian nv,., hal proposals not only from, Me. Coolidge of Richmonl but also -,I ,-ran Dr. Ed Ilight of Berkeley, -, who viould, he able to do the survey this sttwjw.r. The librarian expects m4rinntarily to receive a proposal from Mr. Ray 'Lala of Pasadena. UWULGREHIS RQCM The Children's Department had a busy and rewarding month. The Zilpha Snyder Day on March 22 at the Branch was a huge success. The Washington Sch3ol P.T.A. decorated, brought and served refres4wme67ts and sold Mrs. Snyder 's boc"(s. The bodks were purchased by thse im.3ny children who attended the open house. >?s. Snyder spent the afternoon at the library signing her autograph. Vh feel that the entire program, as a cooperative effort between school and library, 1.ntensiffed the relationship of the same. It engendered much enthusiasm in the children for reading. And finally, it fostered good unity library contacts, for parents and interested perso.is also attended. School visiting continued. We are pleased vilth the results of our efforts to have closer contact with the schools.' Not only did the book talks arouse or enhance an interest in randing, but also the collect-ions which we took to the schools led to r�-�qtmsts by teachers for more collections. The storytelling led to an interest In -_=inq to the library. Finally, when the children whose -,lasses we have tome to the library, they recognize us,, and this offers a giod opportunity for reader culdcnce. Libray'0�3n'a Report 2 - Pre-school Story Hour continuedo except fo. the Easter vacation, The Branch, espe,cially, has had a Marked in crease in neu, members. she sunirer reading club materials are printed, and we are n*4 in the_ process of cutting out the figures to be placed on the backgrounds. The naff&-- of the club is "Animal Adventurers." We are excited ab,*.WC' the prograwri,, for, first oi: all, firs. Billie-Barbara O'Dall, a local commarc ial artist, has assure vespon- sibility for the entire art viork on a volunteer basis. Secondly, Mrs. Virginia Collins of S.P.C.A. is going to bring in and talk about ani�als each 'reek to different are groups. Qr Avil 11th, we *hnld our school-ago Nister Story hour. Scnwa ct'-Aldr,3n brought ,in aggs to decorate the tree. PROPOSAL :E ORA STUDY OF BUaL"INCAUZ lUBLIC LIBRARY I. Scope of :study 1. Analysis of suitability of present blain Library Building for Present and projected future (of approximately 15 years) 2 . Analysis of present public services (especially circulation and reference) in relation to the community and to the facilities of the main Library Building : (a)children, (b) young people, QA adults (general) and business 3 . Criteria for selection sof architect, and their application 4. Analysis and evaluation of adequacy of facilities and services of pr_esen ' ranch, and needi for others 5 . Relationship of forelS to Sener_al city plan being developed by Spanv1 `and Associates 6. Relationships to oth � libraries in the County and to the Sar_ Francisco Publ' c Library 7 . Where pertinent, estimates of capital costs and added annual operating expenses for installation of reco -- mendations will be made. II. Personnel .�.-.,. 1. Principal Consultant.' Edward A. light 2 . Additional technical aff to be employed and paid by Principal Consultant, if and when required 3 . Library employees t rnish needed personnel inf_ornatior., and to compile re . ; ed data related to their normal assigned or perfor. : duties (as flow of work and patron use-d circulation and reference services) III. Final report 1. To be completed by Au;ust 31, 1968, unless unforseen difficulties occuVeement s physical disability, etc . of Principal Consult ; extension of time for final report by mutual IV. Contract 1. Contract to be dray City on behalf of Library (or by Library) ; tot ost, including 20 (?) copies of report, duplicated by mimeograph or offset, stapled, with front and ble, covers , $4,500.00 x � Edward. A. Wight 986 Creston Read Berkeley, Ca . 94708 EAW/W PROPOSAL FOR A LIBRARY SURVE�OF THE CITY OF BURLINGAME From Coit Coolidge 4 April 5, 1968 Library Consultant 965 35th Street Richmond, California P105 To Mr. George Paul Lech�- 4111 Librarian Burlingame Public Library 480 Primrose Road Burlingame, California 94010 i PROPOSAL: (Revised April 5, 1968) As soon as authorized by you t begin, I will undertake to study the following items, and to provi ® a written report with recommendations. The report will include: Main Library Building A reAJ of the existing library building to determine whether or not it would be in the public interest to remodel and (if necessary) to enlargc�i s capacity, or whether or not it would be a better use of public f' o replace it with a new one. Architect To assisst the Librarian and Board in the selection of an architect. Branches To study the city', ranch library needs and make recom- mendations, Public Services To review ti ublic services offered by the library, and make suggestions with re '` to their adequacy. This study to include whether or not the 1 's services to business are adequate, or whether they should be augmented and, if so, how. It would seek to answer the question: Does thqrllbrary need a business branch, and, if it does, where should it be ±6c ted. Other Libraries To study bA&'ly the Burlingame Public Library's situation in relation to the other public libraries on the Peninsula. William Spangle and Associates It is understood that the above work might need to be coordinated with the planning now being done for the City of Burlingame by William Spangle and Associates. t Cost The cost to the city for the basic survey and advisory services as outlined above would be $2,200. After the city has made decisions on the recommendations in the report, additional conference and planning study may be needed in working out the next steps. This can be provided at the rate of $100 per 8-hour working day, not to exceed $1,600 in additional cost. This would be done as authorized by the City, and you would be billed only for the amount of time actually used. These charges include all costo and will provide up to thirty copies s each of the finished reports quired. CZTY OF GURLINGIAME PUDGET EXPENDITURE MONTH OF APRIL., 1969--- THIS BUDGET ---------8ALARE MONTH TO DATE ALLOWANCE TOTAL S-1 Salaries 14,120-52 120,778.90 143,250 22,471 -10 K-11 supplies 174.26 1,594.57 i,800 '!05.43 M-12 Printing & Postage 534-78 2v456.85 2,900 443-15 M-1311 Light, :eat, Po,,mr Wager 265-43 2t673-81 3,000 '4126.19 M-14 Telephone 63.94 625-31 850 224.69 M-16 Building Sx Grounds Maintenance 200.205 1,339.66 2,500 1p160-34 M-17 Scoks & Naps 1,554.77 23,567615 27,800 4,232.85 r ,M-17A Periodicals 1 2v484.77 2#500 .31 N-i78 Einding 2,3314.64 2,600I-1&65-36 A-19 Conventiol-I (Librarian) --- $0.75 250 159-25 M-19A Auto Allowance 3-11-310 144..,91 300 755.090 M-19P Convention (Personnel) 44.60 144.36 lro 5.14 M-19T Convention (Trustees) --- 42.00 125 83-00 M-20 Dues to Library Associations --- 215-50 200 - 15.50 M-21 Miscellaneous --- 51 .00 100 49.00 1-4-24 7ypewriter Repairs 8.00 173-38 175 1.62 m-2'j comp. Insurance --- ... 2s000 20000.00 M-28 Contracts 310-00 3r090-00 3v900 810.00 A-29 �licrofllminq Advance _-® --- 750 750-00 208,10 3,,500+ 3,291.90 C-90 Capit.0 Expenditures --- TOTAL BEFORE SALARIES 3,195.44 41,23726 55,400 14,,162. -" TOTAL AFTER SALARIES 17,315.96 162,016.16 193,650 36,633.84 STATISTICS FOR 1%ARcH. 1968 CIRC`LX,'Igy,ON RAIN BRANCH Boo!x-., Adult Man-Fiction 9s,872 1,,568 Child Mon-Fiction 2,265 1,298 Adult Fiction 7,289 2r717 C1.1i I d dict ion 3,246 2,459 T o t a 1 Rom Circulation - 22s,672— J,042 Pear-iod I ca 1 s 1m112.7 715 Total Spooks & Periodicals 2TrT997_ Phonograph Records 89757 slidas --- Total Circulation 2-419 73-r ,7577 Total Branch Circulation 8,g757 GRAND TOTAL CIRCULATIO' MAIN & BRANCH 33849-T— (1967: 33051 ) ually Average for n3in 868 % of decrease - 1% Daily Averaga for Branch 337 TOTAL DAILY AVERAGE 1 2=05 TRAFFIC COUNT - PARCH 'N-i-177Xv_�7 1=ge 9 Perin � 381 Total Traffic, Kin 25,107 DA17 Average, Branch 339 Total Traffic, E-,-.znch 9,731 �TOTAL 2%. 1968 T;, 58 YJ35-5- 11r,9-11 Additions, March, 19,68 396 72 468 14"ithdralma1s, fbrch, 1968 362 55 417 TOTAL REGISTRATIONS AS OF 313IL683=1 _70- 162:136 3 _AC_CE',2Sr107%fiS'_A_1J—WITHORIAW-AL—S OW—BOOK STOCK- AS OF CAN- GRAND 2/29/68 ADDED CELLED TO` A1 Adull: !lon.-Fiction 95,9900 7=d _69 _99� 7 Child mon-Fict-ion 17,041 50 18 17,073 H'.S. Non-Fiction 2,004 19 0 2, 023 Adwlt FICtion 301467 136 63 36.1940, H',S. 112'icstfori 3,842 14 1 3.,855 Child Fiction 13 687 'z 23 11,703 ji-b-b, 39 ,,,3r 16 W` _ 1-7r T07AL BOOK STOCK AS OFJZ3jl.1�68 V — STOCK _ T"' EATE K W� TC TOCK - 70 Inclu.'dad in above figures - 75 gifts and 4125 r I titles Pamplilats Adinkad 15 Maps Added 0 Pen- phlets Dis-zarded 3 Vaps Discarded 0 T ?J?9/68 SIONED CARDED TOTAL 78's nm— U T— -,;T- 4515 2-TA o 0 234 33's Wa6__ __L_ I I�L762 14-I 7A 3,184 DEPOSITED 1.41TH CITY TREASURERt MA I N 957.88 BRANCH, 281,x-9 TOTAL YIEPOSZT,', MARCH, 1968 51,239.37