HomeMy WebLinkAboutAgenda Packet - LB - 1968.05.21 AGENDA
BURLINGAME PUBLIC LIBRARY BOARD
_ MEETING OF MAY 21, 1968
TRUSTEES PRESENT:
TRUSTEES ABSENT:
MINUTES OF THE MEETING OF APRIL 16, 1968
BILLS:
LIBRARIAN'S REPORT
COMMUNICATIONS:
OLD BUSINESS:
Building Program - City Council
Budget
NEW BUSINESS:
San Francisco Cooperative Reference Project
San Mateo Municipal Libraries Cooperation Project
ADJOURNMENT
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
April 16, 1968
CALL TO ORDER
A regular meeting of the Burlingame Public Library Board was held on the above given
date. The meeting was called to order at 7:30 P. M. by Chairman Hechinger.
ROLL CALL
Trustees Present: Chairman Hechinger, Trustee Cohendet, Trustee DeMartini,
Trustee Lynes, Trustee Guthrie
Trustees Absent: None
MINUTES:
The minutes of the meeting of March 19, 1968 were read. After a brief disucssion relevant
to the "Personnel Changes" paragraph and the presumed necessity for the Board's strict
adherence to Roberts' Rules of Order, they were approved.
BILLS
Bills in the amount of $3,195.44 were ordered paid on a motion by Trustee Lynes, seconded
by Trustee DeMartini, and passed unanimously.
LIBRARIAN'S REPORT
The Librarian's Report was read and ordered filed. There was considerable discussion,
particularly with regard to the building consultant paragraph, and the fact that we will
have three consultants' proposals as soon as Mr. Holt submits his. Trustee Cohendet
expressed the opinion that he would be very good also. The Librarian elaborated on the
reported meeting of the heads of the San Mateo County Libraries. This meeting centered
around the proposed cooperative reference system; and since all the library heads seemed
to be agreeable and as time was of the essence, Mr. Martell of the San Francisco Library
submitted a demonstration project proposal. He will send all concerned copies when it
is processed. This program would be independent of the State's systems concept and would
be financed by Federal funds. The Librarian stated that if we went into any sort of a
system it should be with San Francisco, and that the reference transmittal would be by
means of teletype or telefax. Chairman Hechinger queried as to what other libraries
would be in the system on the Peninsula and what would be the extent of our involvement.
The Librarian replied that all of the libraries would join, and our contribution would be
the information which we now have. He pointed out the benefits to us - for -example,
our )roposed business library would not have to be so elaborate, since we could get so
much information from San Francisco. Trustee Guthrie remarked that most of the benefits
did seem to go to the small libraries, and that San Francisco would not get much out of
it except the prestige and, of course, the Federal money.
Trustee Cohendet brought up the fact that next week is National Library 'leek. The
Librarian stated that we are cooperating in its observation by having our book sale -
at which we will probably sell 8,000 to 10,000 books.
COMMUNICATIONS:
A letter was read from Mrs. Anne Abrahams of San Mateo, commending Miss Harriet Marrack
for her services to the patrons of the library. Another letter was read from Miss Harriet
Marrack giving notice of her retirement. Trustee DeMartini moved that the Board officially
send Miss Marrack a letter of appreciation for her services during her tenure. Trustee
Guthrie seconded the motion, and it was carried unanimously.
OLD BUSINESS:
Building Program - There was a brief discussion of Consultant Ed Wight's proposal. The
Librarian mentioned that Mr. Raymond Holt would also be sending his proposal soon, and
would be in Burlingame to visit the library on May 7 or 8. He indicated that the library
consultants understood that they are to act as building consultants also, and this is to
be included in the price. There was a short discussion of the various prospective con-
sultants and their qualifications, during which the librarian presented the idea that all
three were very capable. Chairman Hechinger recapped the situation by stating that
we are waiting for the third proposal and qualifications from the second and third
applicant. He then requested comments on new developments of the budget. The Librarian
stated that there was nothing to report.
NEW BUSINESS:
Trustee De Martini questioned if we maintained any form of personnel folder or record in
the library, as well as City Hall, and he was informed that we do.
ADJOURNMENT
Trustee Cohendet moved that the meeting be adjourned. Trustee DeMartini seconded the
motion, and it passed unanimously. Meeting adjourned at 8:15 P. M.
Respectfully submit d,
Ge or a Paul echich
Clerk of the Board
LIBRARIAN'S REPORT
may 212 1966
'VNING:
flare° of Itha shslving as provided for in the budget lhis ffrf�-Ily arrived,
�.%nd 1.,.i being installed in the board and z.tary hour racins. Part of the
c �,-annt was of the wrong color. 1.
,hi, it is to be homed that it does not
s long to correct as it did for the carder to comm thlrcugh.
E-,'INGS ATTENDED:
The Librarian attendad the City Council meating arkJ the membership maalt.ing
of the Chamber of Ca.-c.-arce. K-- also attended a neeting of the headis of
the local municipal libraries to discuss a possible Cooperative systs .
The plan d4h3cussed prcoMded sufficient funds tea cover any 1-a-balance of
ma rvican-' ; resided for withdrawal of any =_.ber U,Nn thirty days notice.
STAFF UMUSe
Mrs,. We's place as head cataloger 'has be taken by Mrs. Patricii-r.)
Thanas,,, Vrs. Thomas' work with gifts and scm-ia of Miss Marrack's r,,4arence
dutes havo been assignad to Mrs. Larson, § part-tim, professional librarian
r?ho has pr(,Mously worked ?or the iftrary at the Branch. So a of
Swallis duties are parform. d by Mrs. Lang, part-tin-a library assistEnt.
Librarian po ition to be filled this fall
ave an,,7� full-time Junior L s
by ,.-womotion, and at that tip v-.- will also place a full-1.1-Ime librriry
n "
ssfstart. These changes require no increase in. total Wsonnel.
CHUXIEWS ROOM:
Finn preparations were made for the summer reading club. We have made
eippointmints with the schools for our annual classroom, visits to tell who
children about the program. Also, wfa have contacted the Junior Nuseum
t;,Yhich will loan to us small animnIs throughout the .,u =,r. These will be
clisplaytd in cages in the Children's Reoon. and Branch. Again, we will
correlate these with reading -materials on the subjects.
Ve axe still visiting the kindergarten and first, grade claases which we
civ not previously contact to complete our contact with th�_ schools in this
capi-city.
The pre-school story hour continues and will through August. We pian to
havc,: regist-r.-ation for our sumgnar seriess the first two wooks in June, but
wil'i have no break between the spring and sunner series.
I
,:1a ire still filling requests from teachers for classroom collections.
InI P
Moy we uere invited to speak to a Our lingann High School Honna Economics
class. The Senior girls, are studying child care, -etc. We discussed story-
telling in its history and practical application, iincluding a py-a-school
ztory hour program as an ran ple of this art in an actual situation. Mrs. 13unn
ulas invited to speak to a group of young mothers about good books for pre-
Both presentations met with great enthusia.sim.
CITY OF BURLINGAME
BUDGET EXPENDITURE
MONTH OV-MAI,-=9 ---
HIS BUDGET Ad. la: e
MONTH TO DATE ALLOWANCE TOTAL
-1 Salaries 12,652.57 133,431 .47 143,250 9.818.53
-11 Supplies 90.60 11685.17 1,8;30 114.`x '
'-12 Printing Postage 99.64 2,556.48 2,930 343051
i3 Light, Beat, Power & Water 242.20 2,916.01 3,000 83 ;°
x®14 `fie 1 ephone 91.06 716.37 850 133.6 '
f-16 =}s,jilding & Grounds Maintenance 448.12 1,787.78 2,500 712.22
X17 Books & Maps 1,610.36 25,177.51 27,800 2,622.49
-17A Periodicals -•- 2,484.77 20500 15.23
-173 Binding --- 2,334.64 2,600 265.36
1-19 Convention (Librarian) 3.50 . 94.25 250 155.75
i-19A Auto Allowance 8.00 152.91 300 147.09
"ag 19P Convention (Personnel ) --- 144.86 150 5.14
4-19T Convention Trustees) --- 42.00 125 83.00
20 Dues to Library Associations --- 215.50 200 -15.50
-21 Miscellaneous --- 51.00 100 49.00
`:624 Typewriter Repairs 3.50 176.88 175 - 1 .88
`1-27 Camp. Insurance --- ..-- 2,000 22000.00
F�28 Contracts 310.00 3,400.00 3,900 500.00
4-29 Microfilming Advance --- -d- 750 750.00
,-90 Capital Expenditures 208.10 3,500+ 3:291.90
'OTAL BEFORE SALARIES 2,906.98 440144.24 55,400 110255.76
DOTAL AFTER SALARIES 15,559.55 177, 575.71 198,650 21,074.29
STATISTICS FOR APRIL, �?968
CXRCMA,*Iom VVI;I Im 3 R A NX H
Doik,sp iSdult Non-Fiction 9,003 12,499
Child Pon-Fiction 2,222 1,21+41
Adu I t Fiction 6,06 6 5 2089
Child Fktion 2=0)02 22201
Total Gook Circulation 79333
i o,-d i c,a I z 1 043 679
T:,7 1,71,,?
Z
Total Books Periodicals
Rnagingrllp:i Reci�rds
< .:8
—7.271�1 9
Slides --- ---
Tf1
tat Circulation 2t 5 319 7,Mffe'
Total Branch CirculationBRANCH TOTAL CIRCULA81012
GRA (1,067: 33,082)
ND TION MAA (" 1Z
Gaily Average lFor Main 820 % of decraese -
Daily k-erage ?cr Branch 303
TQT,AL DAILY AMAGa. 1.12
T,RA71C CIAMIT APRIL
V 827 Total Traffic, Main 23x701
D,-:01y Averar,,p, 333 Total Trnffic, Cranch 8 798
ANLT ir H I Q
March 31, 10,68 p,_B�2 J
Ni®gasp �.68 348- =P77 15)
=o9
42,A'
141"zhc1rawals, Aprii,, 1968 322 _3 6
AS OF 4/3OL68
17,02:
A 'ISX'%' AND WOMIDRAWALS OF—BOOK STQCK:'
AS OF CAN- GRAND
3/3j/68 AD D Z.-[) CELLEC, TOTAL
Ajult Non-Fiction =9
2W7 ',4 ;3` _ I_30- 76,_37G
Child Mon-Fiction 17rO73 129 9 17,193
H.S. Non-Fiction 2,023 r 12 2,016
Adult Fiction '16 Wo0 94
13 36.,97b
H,S. Fict;0r, 3.,855 16 0 MP
ViAld Fictiono 13,703 8 8 13,778
MAt. STOCK AS OF 4aOJ68 lWom, 1-X.,-TX
VE-713JEffM l!"i BOOK STOCK - 393
Included In above figures - 3-2 gifts and 502 now titles
747,'7�� ea NO s )M"ed 23
i,q-fi I at s Add 57
P amqmtats Discarded 31 Plips Discarded 0
Toltal r.�zm. lets 81638 Total maLs 1 04
0,POING 3' AS Or ACC ES —0-11 -- GRAND
- ; TOTAL
ay` .
cs 3/I_J1 21/6 SIONECARDED 0 102 -170-19
451 s 234 0 0 234
33�1r, 1 762 41 0 l 803
�=0 Ifzirf
DEPOSITED WITH CITY TREASURER: MAIN $1,020.19
BRANCH 262.bl'
TOTAL DEPOSITS A!"R11-2 19,08 1XIT 0 2,6770"s