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HomeMy WebLinkAboutAgenda Packet - LB - 1968.06.12 AGENDA BURLINGAME PUBLIC LIBRARY BOARD MEETING OF JUNE 12, 1963 TRUSTEES PRESENT: TRUSTEES ABSENT: MINUTES OF THE MEETING OF MAY 21 , 1968 BILLS: LIBRARIAN'S REPORT COMMUNICATIONS: OLD BUSINESS: Building Program - City Council -- Budget -Budget San Francisco Cooperative Reference Project San Mateo Municipal Libraries Cooperation Project NEW BUSINESS: Convention A.L.A. ADJOURNMcNT MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD MAY 21, 1968 CALL TO ORDER A regular meeting of the Burlingame Public Library Board was held on the above given date. The meeting was called to order at 7:30 P. M. by Chairman Hechinger. ROLL CALL Trustees Present: Chairman Hechinger, Trustee Oe Martini, Trustee Lynes Trustees Absent: Trustee Guthrie - has moved from the city and is no longer on Board. Trustee Cohendet excused on account of illness MINUTES: The minutes of the meeting of April 16, 1968 were approved and adopted. BILLS: Bills in the amount of $2,906.98 were ordered paid on a motion by Trustee Lynes, seconded by Trustee De Martini and passed unanimously. LIBRARIAN'S REPORT: The Librarian's report was read and ordered filed. Particular attention was paid to the mention of the newly acquired shelving. The Chairman and trustees queried the Librarian as to pricing, supplier, and installer, etc., and he gave his rationale for the source and details of installation and clean-up. The Board members examined the shelving itself and agreed that it was quite satisfactory both in pricing and appearance. The supplier has yet to adjust part of the shipment in which the wrong type of shelving was sent. Chairman Hechinger asked for more information on some of the personnel changes. COMMUNICATIONS: There were no communications. OLD BUSINESS: Building Program: The Librarian mentioned the special joint meeting of the Council and the Board on June 12 for the purpose of interviewing the prospective library consultants. He said that Mr. Coolidge and Mr. !dight will be here and possibly Mr. Holt if he can adjust his schedule, and that some of the councilmen would like to have the interviewing done in the Council chambers. The Librarian pointed out that if the Board approved they could have their regular meeting early at the Library and then adjourn to the Council Chambers for the special meeting with the Council. With reference to the proposed addition, the Librarian stated that actually it would be better to have an addition at the present time than a new building, since the patronage picture may change shortly. Trustee Lynes asked what would account for the change - joining a system? The Librarian replied that the needs of the city may dictate that a new branch be built, and emphasized its possible value, in which case the traffic pattern for the Main library would change considerably. The Chairman asked if the High School used the Easton Avenue Branch much, and he was informed that they did to a considerable extent. More accurate information will be available after the library study. Trustee Lynes brought up the point that the School Board has passed Phase I of the Library Development Program - that they will have about 5,000 books now and a paid librarian. Trustee De Martini mentioned that this lack of sufficient library facilities was a large problem at Mills, and it was generally agreed that most school libraries in this area need a great deal of improvement. The Librarian mentioned that Burlingame Library's ratio of books per capita was far superior to most libraries on the Peninsula. Chairman Hechinger queried about the success of the book sale and was informed by the Librarian that the Library had grossed over $1,000 on it and that a service agency had picked up the few books that remained unsold. The Board members agreed that they would meet with the City Council on the 12th of June. Budget: The Librarian stated that the budget had not yet been passed by the City. He mentioned that we might be short in the Library fund and that our fines will be less than last year's, due to more efficient collection from patrons of overdue books. He also spoke of the cost of collection, and mentioned that remaining monies from several funds in our present budget will be in general expended by June. NEW BUSINESS: Peninsula Librate System: Copies of the tentative plan of service for this system were distributed, and it was discussed in detail. The Librarian noted that the funds for reim- bursement of members for library materials and imbalance of service seemed quite adequate, and that members can drop out on thirty days notice if they are dissatisfied. Chairman Hechinger questioned several areas of the financial report, which the Librarian explained, and Trustee Lynes asked the origin of the income. The Librarian stated that it was a federal grant, and that the weakest part of the projected budget might be the imbalance of service, although on paper it looks sufficient. He went on to explain that even at present we do have a type of cooperation with other libraries, in that each library tries to specialize in a certain area - Burlingame, Russia, satellites, and natural history; San Mateo, travel books, etc. - and all share in this material by means of interlibrary loan. The adoption of this system would merely put this effort on a business-like basis and make it easier. He stated that he was in favor of it because the same amount of money would come to us as to the others. Trustee Lynas brought up the matter of cost to us, and the Librarian stated it would cost us nothing - that our income would probably be $10,000 - $12,000 more by virtue of this plan. Trustee De Martini wondered if consideration of this project fell within the scope of the City Council, and when informed that they should consider it, suggested that copies of the proposal be given to them and their reaction noted at the joint meeting. It was agreed that this would be done. The Board decided at this point that we would hold our regular Board meeting at 7:00 P. M. and go to the Council Chambers at 8:00. San Francisco - San Mateo Demonstration Project: Copies of this system plan were also distributed and discussed. It was pointed out by the Librarian that this _program would be completely carried out by the San Francisco Public Library, and it was set up to determine the use of reference materials by independent cooperating libraries; and would be expanded to increase the reference collection, speed up its availability, provide more expert staff, and the use of teletype to transmit answers to difficult questions with alacrity. A Federal grant would furnish the expense money. He mentioned some of the good points, one of which would be that their reference system would be more complete and sophisticated with regard to certain subjects, such as the business section, and this would obviate our setting up an elaborate business section of our own. Trustee Lynes stated that he thought we might as well try it for a time, since it would not cost us anything. The Board members agreed that the Council be given copies of this proposal also for their reaction. There was a question from Trustee Lynes as to whether these two programs could be combined. The Librarian replied that they would dovetail, supplementing each other. The Board members discussed the various types of plans considered in the past and agreed that subsequent plans have smoothed out the rough edges. Their feeling was that both of these plans are worth considering. ADJOURNMENT: Trustee Lynes moved that the meeting be adjourned. This was seconded by De Martini and carried unanimously. Meeting adjourned at 8:30 P. M. Respectful submitted, George 11aul Lechich Clerk of the Board June 12, 1968 MEETINGS ATTENDED: The Librarian attended the meeting of the Public Library Executives of Central California at Santa Cruz. He toured the now library building, which is a good ex&14ple of a structure designed for its unforeseen demands of tomorrow in teat it seems like a modified industrial plant with no permanent partitions. However, the planning has been well done in that It is nicely furnished. The ma-eating discuss-ad library service for underpTiviNged and took up changes in the bylaws. 6 also attended two city council meetings and one study session. SHZLVINGo* Due to an error on the part of the shipping department of Remington Rand, the shelving to go in the Board room and the Children's Study Hour room is not Yet complete. The Acres Company states that the metal shelving ordered several months ago will be here as soon as they can catch up on the back orders held up by tlia- recant strike. GENERAL: The Fire Department has ordered us to remove all obstruction to hallways and aisles. Mhere we will keep such in and out m.3tarials - as there is at pre sent, no room - is the unanswered question. The Branch Library windcw., frames and casings are being repainted as they are starting to petal . The t.Malls are also in poor condition, and they will be taken care of out of next year's maintenance budget. CHILDREN'S ROOM: We began school visiting to tell children about the summer reading club.. Already they are responding by visiting the library to sign up for the program. In Gormee of these visits, book talks ware included to stimulate the upper grades. June 7th rearks the day when Mrs. O'Dell will hang her paintings for the children's roes. These are In conjunction with the reading club program. Also, on this date Mr. Finney twill present a story hour for school-aged children. Fla-sides preparing for the reading club, we are training new pages to replace those who will be leaving. CITY OF SURi.N s.W BUDGET EXPENDITURE MONTH OF JUNE, THIS BUDGET BALANCE MONTH TO DATE ALLOWANCE TOTAL S-1 Salaries 143,250 M-11 Supplies 168.48 1,853.65 19800 -53.65 M-12 Printing & Postage 348.06 2,904.55 2,900 -4.55 M-13 Light, Heat, Pacer 6 Water 153.82 3069.83 3,000 •69,83 M-14 Telephone 88.31 804.68 850 45.32 M-16 Building & Grounds Maintenance 524.59 2,312.37 2,500 187.63 M-17 Books & Maps 3,018.14 289195.65 27,800 -395.65 M-17A Periodicals 74.00 29558.77 2,500 - 58.77 M-178 Binding 227.78 29562.42 2,600 37.58 M-19 Convention (Librarian) 152.50 246.15 250 3.25 M-19A Auto Allowance 25.90 178.81 300 121 .19 M-19? Convention (Personnel) --- 144.86 150 5.14 `.. M-19T Convention (Trustees) 83.00 125.00 125 0.00 M-20 Dues to Library Associations - 215.50 200 -15.50 M-21 Miscellaneous 10.00 61.00 100 39.00 M-24 Typewriter Repairs 22.25 199.13 175 -24.13 M-27 Comp. Insurance 29000.00 20000.00 2,000 0.00 M-28 Contracts 310.00 3,710.00 3,900 190.00 M-29 Microfilming Advance 750.00 750.00 750 0.00 C-90 Capital Expenditures 3093.95 3,402.05 3,500¢ 97.95 TOTAL BEFORE SALARIES 11050.78 552295.02 55,400 104.98 TOTAL AFTER SALARIES 198,650 STATISTICS 1968 C RCU' A s I ON N BRANCH Books, Adult Nor:-Fiction 9,868 1,584 Child N'on-Fiction 2,242 1,212 Adult Fiction 6,988 2,520 Child Fiction 2,8.688.__2_1_p366-_ .. 1,897 Total Book Circulation: 2�,�6 21,9 7,21? 7,213 Periodicals 1.277 807 Total Books & Periodicals 23,-"'243 Tt0 0 Phonograph Recon_Js , 534 23:777 F;0_20 Slides Total Circulation 23,777 8v02O Total Branch Circulation _ 8,020 GRAND TOTAL CIRCULATION MAIN & BRANCH '-71-,797 (1967: 329473) Daily Average for Main 849 � of decrease a 2r Daily Average for 3ranch 308 TOTALT DAILY AVERAGE 1,157 TRAFFIC COUNT _ APRIL Daily Average, Man 854 Total Traffic, Main 23,937 Daily Average, Branch 321 Total Traffic, Branch 81358 �...�_.�.._ - 32,295 ,• ISTRATIONS: m ADULT CHILD TOTAL 7 - �Ilembershi p,April 30, 1968 13,818 30205 1,7;023 Additions, May, 1968 303 52 355 Withdrawals, May, 10,68 282 32 314 TOTAL REGISTRATIONS AS OF 5/31/68 _ 137U39 3,22517,0 ACCESSI OSS ANO WITHDRAWALS OF BOOK STOCK: AS OF ADDED CAN- GRAND 4/30/68 CELLED TOTAL Adult Non-Fiction 9 ,' 370 423 75 9 8 Child Non-Fiction 17093 29 5 17,217 H.S. Non-Fiction 2,016 10 3 2,023 Adult Fiction 362976 101 lcli 36,968 H.S. Fiction 3,871 13 10 3,874 Child Fiction 13#20778 9 , 13,82;3 TOTAL BOOK STOCK AS OF 5/31/68 170`0204 a0 201 170,33 NET INCREASE IN BOOK P_05K - 29 Included In above figures - 31 gifts and 380 new titles Pamphlets Added Flaps Added __=5_�5, Pamphlets Oisaarded 19 Paps Discarded 0 Total Ea2m2l7 l et s 8,665 Total maps 1,048 R CORDINE: AS 0 ACCES. OIS- GRAND M3068 SIS CARDED TOTAL 78°s 1,086 0 0 19086 45°s 234 0 0 234 33°s 1,803 17 2 11 018 , 3 17 2 3,13 DEPOSITED WIT4 CITY TREASURER: MAIN 1,178,29 BRANCH 376.53 TOTAL DEPOSITS .MY, 1968 1 554.