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MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BO:aRO
October 8, 1968
CALL TO ORDER:
A regular meeting of the Burlingame Public Library Board was held on the above given date.
The meeting was called to order at 7:15 P. M. by Chairman Cohendet.
ROLL CALL:
Trustees Present: Chairman Cohendet, Trustee Hechinger, Trustee Amstrup, Trustee
Lynas, Trustee De Martini
Trustees Absent: None
MINUTES:
The minutes of the meeting of September 17, 1966 were approved and adopted.
BILLS:
Bills in the amount of $2,953.15 were ordered paid on a motion by Trustee DeMartini,
seconded by Trustee Amstrup and carried unanimously.
LIBRARIAN'S REPORT:
The Librarian's report was read and ordered filed. There was mention of the purchase
of the new copier, which the Librarian stated had arrived. Trustee Hechinger asked for
information on the proposed cash register for the circulation desk, and the Librarian
said that a Remington had been ordered and that it would give a receipt. He made mention
of the additional time it would take for the staff to operate the register, and the fact
that the only other library which has one is San Francisco Public.
COMMUNICATIONS:
There were no communications.
OLD BUSINESS:
San Francisco Cooperative Reference Project: - The Librarian informed the Board that he
would be attending a meeting on this project in San Francisco on the afternoon of October 9.
All materials on this project would be gathered and correlated to be sent in to the State
the first of the month for their approval. Chairman Cohendet queried the Librarian as to
when we might expect to have an answer, and he stated it would take at least a couple
of months.
Special Fund: - The Librarian stated that the City Clerk was asked to inform the City
Auditor that th,� Board desired his recommendation in writing as to the Special Fund.
However, we have not yet received any communication from the Auditor, and the Board
decided to wait on this subject until we have heard from him.
Non-Resident School Library Cards:
The Board was informed by the Librarian that he had set up a meeting with Mrs. Coleman
to discuss this matter, but that she was unable to meet with him. However, she informed
him by phone that San Mateo Library charged one dollar for an individual card for the
time the school visited the library. Trustee Lynes mentioned that one solution would be
for each school to have about ten cards, but that he had talked this over with the public
school librarian, Mrs. Gregor, and in view of the fact that there is a very real interest
in the school libraries and they are going to be considerably improved with professional
librarians in charge, the individual card program would not be necessary. He stated that
he would not favor this card program particularly for the intermediate schools because
of the unreliability of that particular age group. The Librarian said that we probably
would continue the program of one card to a school, but that he would like to get more
information from Mrs. Coleman. He said that the non-resident fees in San Mateo are the
same as ours.
NEW BUSINESS:
Holt Report: Trustee DeMartini asked how many copies of this report were furnished by
Holt and the Librarian replied that Holt's contract specifies that he furnish only one
typed master from which we could make copies. The Librarian mentioned that the cost of
making the necessary copies would run around $260.00. He informed the Board that he and
his staff had found quite a few discrepancies in this report, that these would be presented
in the form of an addendum to the report at the time the report was submitted to the
Board for study; and that the same procedure would be followed for the submission of the
report to the City Council. There was a general discussion of how the matter of corrections
should be handled with Mr. Holt, and the opinion was expressed that there should be a
meeting with him so that these changes could be carried out.
ADJOURNMENT:
Trustee Lynes moved that the meeting be adjourned. It was seconded by Trustee De Martini
and passed. Meeting adjourned at 8:00 P. M.
Respectfully submitted,
G. P. Lechich
Clerk of the Board
LI9RARIANIS REPORT
NOVEMBER 19, 13603
MEETINGS ATTENDED:
The Librarian attended the meetings on the Cooperative Project with San
Francisco Public, one meeting with the State Library Board in Sacramento
to consider the application for a local library system, and the City Council
meetings. He also attended the California Library Association Convention
in San Diego, including the preconference workshop on interior design and
methods in libraries.
ATTENDANCE AAD CIRCULATION:
It is interesting to note that the circulation and the foot traffic increase
about the sari amount.
COPY MACHINE:
With the addition of another copying machine the congestion has been reduced
and there is not as much waiting.
CHANGES Int BOOK LOCATION:
The Californian collection from behind the circulation desk has been moved
to the story hour' room and the new book area has been extended to these
shelves. This will matte enough space to accommodate the current new
acquisitions for about a year.. It will also,be more conducive to their
use by the public. As of late, due to the number of new titles published and
purchased, they (the titles) have only been on the new shelves from 3 to
6 months, which is not sufficient. With some rearrangement it will be
possible to make this a much better browsing area.
CHILDREN'S ROOM:
We have just completed putting up our display of Book Week posters through
the years. We will hold our November School Age Story Hour on Thursday
of this week.
It seems that we have been extremely busy with school visits, both in the
library and in the schools. Teachers are continuing to use our service
of collections for the classroom.
For the pre-school Halloween story hour, the children c&m in costumes.
At the Branch, one of the mothers contributed cookies for the occasion.
It should be mentioned that Mr. Wickliffe has been involved in class
visits also. He visited the Burlingame Intermediate's seventh and eighth
grades, informing the students of available reference tools at the, library,
while the children's librarian introduced some High School fiction. Mr.
Wickliffe also has ,interested seventh grade students in the library.
CITY OF BURLINGAME
BUDGET EXPENDITURE
SUM 6F7E-IDE R I
HI S BUDGET BALANCE
MONTH TO DATE ALL014ANCE TOTAL
Salaries 12,395.99 0,101 "93 153t019 91,917.07
M-11 Supplies 275-53 793-55 2.'000 1,206.45
M-12 Printing Postage 156.48 IvO05.92 2,900 1v694.08
M-13 Light, Heat, Power 14ter 296.94 10331 ,22 3,500 29118-78
K-14 Telephone 84.80 345.02 825 479-98
M-16 3uilding & Grounds Maintenance 20.12 933-19 2.,500 1,516.81 -
M-17 3ooks & Maps 3,254.80 10.471 -88 32,000 21,523.12
M-17A Periodicals 57.02 2006-39 2V800 491.61
M-173 3indina 413-75 925.63 2.,600 1,674.37
14-19 Convention (Librarian) 87-36 131 .61 250 118-39
M-19A Auto Allowance 9.35 35-35 300 264.15
W9 Convenlon (Personnel ) 103.40 15o.00 150 0.00
lei-19T Convention (Trustees) --- --- 125 125-00
M-20 Dues to Library Associat-ions --- 225 225,,00
M-21 Miscellaneous --- 13-00 100 87-00
M-24 Typewriter Repairs 01,130 .39.79 250 210.21
M-27 'Comp, Insurance --- --- 2,000 2v000.00
.M-28 Contracts 325-00 it6io.00 3,900
2,290.00
M-2) Microfilming Advance --- --- 750 750-00
C-)O Capital Expenditures 0.00 242.91 1050 19107-09
TOTAL BEFORE SALARIES 5,086.6120,437-96 58,525 38,087.04
TOTAL AFTER SALARIES 17,482.60 81 , .;,9.69 211,544 139,ao4.11
STATISTICS FOR OCTOBER, 1963
CIRCULATION MAIN BRA
"•eooks, Adult Non-Fiction 8,738 1,623
Child Non-Fiction 2,638 1x581
Adult Fiction 6,252 2,279
Child Fiction 2,93 2 045
Total Book Circulation 201,636 7,528
Per iodi ca l.s 1 20 635
21
Phonograph Records 81 `•'
22�,G54 9163
Slides --•�+ --
Total Circulation 22sa 193
Total Branch Circulation 8 163
BRANCH & MAIN, GRAND- TOTAL CIRCULATION 30, 1 (1967: 30,089)
Daily Average for Main 781 % of increase - 210
Daily Average for Branch 302
TOTAL DAILY AVERAGE 1,00
TRAFFIC COUNT - OCTOBER
Daily Average, Main 323 Total Traffic, Main 23,357
Daily Average, Branch 408 Total Traffic, Branch 11 030
3IMO_
REGISTRATIONS: ADULT CHILD TOTAL
MeWnrshi p, 91 30/6B3�8 ,� 7o_2478
Additions, Oct., 1968 354 114 468
`-- Withdrawals, Oct., 1968 363 90453
TOTAL REGISTRATIONS AS OF 10 13
1 68 # _
59 3�9 7_ 253
ACCESSIONS AND WITHDRAWALS OF UOR SOCK:
AS OF CAN- GRAND
9/3o/68 ADDED CELLED TOTAL
Adult Non-Fiction 979648 M 9 39 qbSOzg
Child Non-Fiction 17,302 31 2 17031
H.S. Non-Fiction 2,071 5 2 20074
Adult Fiction 37,022 148 36 37,134
H.S. Fiction 3,846 17 0 3,863
Child Fiction 14 109 14 24 14 099
TOTAL BOOK STOCK AS OF 10/31/68 171 Z3"T'— 103 `- 1�
NET INCREASE IN BOOK STOCK - 531
Included in above figures - 64 gifts and 315 new titles
Rm-phlets Adaed so' Maps Added 0
Pamphlets Discarded 997 Maps Discarded 0
Total Pamphlets 7,424 Total. Maps 1,098
RECORDINGSt AS OF ACCES- DIS- GRAND
9/30/68 SIONEO CARDED TOTAL
78's , a0'_' lom
45#s 232 0 0 232
33's 119990 0 1 999
3 315 .. ._.A .m.0.�.. 3.s. ._
'-tEPOSITED WITH CITY TREASURER MAIN 1,153.57
BRANCH 304.92
TOTAL DEPOSITS, October, 1968 1.,456.49 r