HomeMy WebLinkAboutAgenda Packet - LB - 1968.12.17 xJUNDA
BURLINGAME PUBLIC Ll
MEETING OF SECEI49ER 1Z 1;
rRU-MLS PRESENT:
TRWTUS ASSENT:
AJIWTEOF THE PCETINfo OF -304AUR l.';
BILLS
LIBRARI IS IRMT:
OLD OUSINCis
San fron-, 1Oct) Cooperative Reference Projoct
g&n Mateo MunicApal Ubrarfvts Coo,-iration Pro, "t
Library iurvay *OpWt
Sart M&LeO Publk Library's Cffc .t on Circwlatfon
Reid
Library AsSi4tant0s 40rkShc)�-1
Wotar Jamal R Insuran,(e For
ADJWR*MEI#T i
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
NOVEMBER 19, 1968
CALL TO ORDER:
A regular meeting of the Burlingame Public Library Board was held on the above given date.
The meeting was called to order at 7:30 P. M. by Vice-Chairman Amstrup.
ROLL CALL:
Trustees Present: Trustee De Martini, Trustee Hechinger, Trustee Amstrup
Trustees Absent: Chairman Cohendet, Trustee Lynes
MINUTES:
The minutes of the meeting of October 8, 1968 were approved and adopted.
BILLS:
Bills in the amount of $5086.61 were ordered paid on a motion by Trustee Hechinger seconded
by Trustee OeMartini and carried unanimously.
LIBRARIAN'S REPORT:
The Librarian's report was read and ordered filed. Trustee Amstrup asked the Librarian
about the present status of the San Francisco Cooperative Project and the Librarian stated
that the budget had been completed and sent in to the State and that we are awaiting
their action. He mentioned that Virginia Ross of the San Mateo County Library had sent in a
letter of protest about the proposed municipal system of which he had a copy. Margaret
Troke, head of the State Board, had called Mr. Vollmayer, Redwood City Librarian, and asked
that all city librarians who could were to come to Sacramento and appear before the Board
on Friday, November 15, in connection with this protest by the County. The Librarian informed
the Board that he had appeared before the State Board, together with several other city
librarians; that some cities were incensed with this interference by the County in city
affairs - in particular, Redwood City and Daly City. Miss Ross also appeared at this meeting,
and presented her reasons for the protest. Trustee Hechinger queried the Librarian as to
her specific reasons, and the Librarian replied that it seemed to be a question of balance
of power - that the attitude of the County Library was that they should have the predominating
influence on any decisions affecting the libraries in the county. The Librarian stated
that this was the first time anything like this had come up, and it would be interesting
to see what the attitude of the new County Manager would be regarding this situation, and
how the City Managers would handle it with him. He cited the action of the County Library
with the Menlo Park City Library in regard to Atherton residents. The Librarian informed
the Board that Miss Ross' formal protest against the cities' entering the system was on
the grounds that it would not meet the State Library act, even though our total resources
are greater than hers.
The Librarian asked that the Board note the Californiana collection which has been transferred
in toto to the Board Room, but remarked that the shelving in this room will eventually be
more of a valuable book repository, and that some of the Californiana collection would be
transferred to the popular stacks.
COMMUNICATIONS:
There were no communications.
OLD BUSINESS:
Special Fund: The Board was informed that no action was anticipated on the special fund
for a couple of months. The Librarian stated that he had just paid in full for the new
Dennison copier. He mentioned the necessity of paying for the tapestry repair out of the
general fund. Trustee DeMartini asked if the tapestry were still up for sale and was
informed that it was still on display on Mr. Duncan's floor, and that we are asking $6,000
for it. Mr. Duncan is not asking for a commission on the sale. The Librarian brought out
the fact that the tapestry repair cost $3,000, but that he had looked at similar Flemish
tapestries in Sacramento and other places, and they were not repaired as well as outs.
Holt Report: Mr. Holt was contacted by the Librarian at the A.L.A. convention, and he said
he would redo 8 or y pages. The Librarian mentioned Holt's non-useage of figures on anyone
under age 15 and stated that we are going to run a survey at the Branch specifically on
these children so that we can get more accurate figures. He added that Holt's report
has not yet been submitted to the City Council, but will be when it is revised, along with
our staff comments and suggestions on the report. Trustee DeMartini suggested that it should
be noted that these comments are from the staff and do not necessarily reflect the opinions
of the Board, since the Board has not yet had an opportunity to review the report. Board
members were given a copy of the report and comments for their perusal.
There was a general discussion on the various types of designs for municipal buildings, and
the implementation of methods to bring about their erection.
The Librarian stated he would make the presentation of the Holt Report and comments to the
City Council when the City Manager desired, and hopefully, at a study meeting.
NEW BUSINESS:
Closing of San Mateo Public Library, November 29 - December 15: The Librarian told the
Board it would actually benefit us in cooperating with the San Mateo Library and checking
out books for them during this period, since we would not run the risk of actually losing
any of our books as we might otherwise. Also, that this was a gesture of courtesy, and
that they might help us in a similar situation. Trustee Hechinger moved and Trustee
DeMartini seconded that we extend this courtesy of checking out books for them while they
are closed. Motion passed unanimously.
The Librarian asked that the Board note the moving of books from behind the circulation
desk to make more room. This would be utilized for a display of new books, which could be
kept there for a longer period of time - possibly a year - and be more prominent. He
mentioned that the cash register had come but that we do not have a space for it as yet.
This will possibly be provided by moving the magazines from behind the circulation desk.
This might be an excellent place, since it would not be so visible from the street. He
said the cash register would be in by the end of December.
The Librarian told the board that there would be a detailed report on the special fund
presented at the next meeting, and also that the receipts from the copying machines should
be spent on audio-visual materials, such as records, tapes, etc.
ADJOURNMENT:
Trustee Hechinger moved that the meeting be adjourned. Trustee DeMartini seconded the motion
and it was passed unanimously. Meeting adjourned at 8:25 P. M.
Respectfully s mitted,
A,C--N Zq �
George Paul Lechi:ch
Clerk of the Board
LIBRARIAN'S REPORT
DECEMBER 17, 196
MEETINGS ATTENDED:
The Librarian attended a meeting called at the Burlingame Library on the
proposed municipal library system for San Mateo County, consisting of Daly
City, Burlingame, San Mateo, Redwood City and M--nlo Park. As reported in
the previous library board meeting, the Librarian had attended a meeting at
the State which was to consider our application. He has received, since
that time, letters from Mrs. Leigh, our State Librarian, in which she has
rejected both applications for the cooperative library project with San
Francisco Public and for the local municipal library system. The meeting
called at the library was attended by those municipal librarians interested
to discuss the reasons for our applications' turndown and to discuss whether
or not we should attempt to form another system. No conclusions were arrived
at, and it was decided that after Christmas we would have another meeting and
discuss this further.
ATTENDANCE AND CIRCULATION:
The attendance and circulation have increased over that of the same month
last year and the foot traffic is still keeping pace with the increase in
circulation.
REARRANGEMENT OF THE AREA BEHIND THE LOAM DESK:
The Librarian is attempting to find a long narrow desk which will fit in a
small space and allow use of the area directly behind the present library
assistant who is in charge of the desk. As soon as this is obtained, we
will install a cash register and possibly another desk (small ) on the other
side; that is, the side farthest away from the office. This should increase
efficiency, and it is hoped that by use of the additional space formerly
occupied by the Californiana the public will be able to peruse our new books
to a much greater advantage.
RESIGNATIONS:
It is with regret that the Librarian has in hand the resignation of Mrs.
Betty Carr who for some years has been in charge, of the periodicals,, She
has done an excellent job. We are attempting to combine some of the part-
time positions in such a fashion that we will have one additional full time
library assistant. Examination has been requested for this position in
February.
CHILDREN'S ROOM:
As Christmas is approaching, our "artists" are busy creating mosaic window
scenes representing the story of Christ's birth. We expect to have these on
the bulletin boards soon.
We shall hold a special Christmas Story. Hour on Thursday, December 190. As
is traditional, the children will trim the tree and then proceed upstairs to
hear Christmas stories. (We will also give out candy canes to all who come. )
This semester we have had more classes come to the library than we have visited.
r
Librarian's Report - 2 December 17, 1963
This, of course, pleases us, for we feel that it is ideal for each class
to visit the library, at least once a year.
Pre-school story hour will stop, as of December 18. It will resume after
the holiday..
On Owcember 7, we attended the California Association of School Librarian's
Institute at the St. Francis Rote`l, San Francisco. Elairva Konigsburg was
guest speaker at the luncheon and gave an excellent speech. Mrs. Konigsburg
is the ginner of the 1963 Newbery Award.
*T" CF WRLIHaAME
BUDGET EXPENDITURE
MONTH OF DECEMBER, 1960
HIS BUDGET E
MONTH 10 DATE ALLVANCE TOTAL
S-1 salaries 153,019
M-11 Supplies 153.93 952.53 2,Ooo 11047.47
11-12 Printing & Postage 274.77 1,26,0.69 2,900 1,619.31
M-13 Light, lie-at, Power & hater 261 .61 11,642.83 3,500 1,057.17
,4-14 Telephone 69.63 414.65 825 410.35
M-16 Building & Grounds Maintenance 50.87 1,034.06 4500 1,465.94
M-17 Books & Maps 2,722.09 13093.97 32000 w,W.03
M-17A Periodicals 139.05 21447.44 2,1300 352.56
14 Binding --- 925.65 2,600 1,674.37
M-19 Convention (Librarian) --- 131.61 25-1 118.39
M-13A Auto Allowance --- 35.65 300 264.15
9-19P Convention (Personnel ) --• 150.00 150 0.00
N-19T Convention (Trustees) --- --- 125 125.00
M-20 Dues to Library Associations 85.25 85.25 225 139.75
M-21 Miscellaneous •-- 13.110 100 37.00
M-24 Typewriter Repairs 17.00 56.79 250 193.21
14-27 Comp. Insurance --- --- 2,000 29000.00
M-23 Contracts 325.00 1035.00 3,900 1,965.00
M-29 Microfilming Advance --- --- 750 750.00
C-30 Capital Expenditures --- 242.91 1,350 1007009
TOTAL BEFORE SALARIES 4,104.25 24,542.21 58,525 332902.79
�"" TOTAL AFTER SALARIES 211,544
STATISTICS FOR NOVEMBER, 1968
CIRCULATION MAIN BRACH
Books, Adult Ron-Fiction 80673 1,423
Child Non-Fitt ion 2,63) 1,636
hJult Fiction 6,369 2,121*
rhild Fiction "6 1
Total Doak Circulation 20,907 7,133
Aarfo,.icais 1.232133 64
Mwagraph"Records 130-000
llNlrs .It
�
Teta* Circulation 7t7Uu '
Total Branch Circulation 7,780
UPJCH 6 *110p QW10 TOTAL;C IRCUTATION (1967, 29.616)
116 1y Average for main 856 % of Increase t 4 1/3%
Deily Avenge for 8rawh 11
OTAL OAILV AY 1
TRAPF CC.CCaw • N%gffl R
W"r Avera9eaMain � 908 Total Traffic, Mein 24,511
Daily Average, branch 359 Total Traffic, Branch B 4
1
�... 8 CHILD
rshi p, 101311W �9 TT
M3
Additions, Nov.* 1968 268 75 343
Withdrawals, Nov., 1968 305 40
TOTAL REWSTRATIONS AS OF 11 068 35
93319113 AND -WITHD WALS,
s
AS OF CAN- BRAND
IA/31/68 ADDED CELLED TOTAL
Adult non.-Fiction 9110028 101 'fidx;33
Cbfid Non-mittfon 17031 80 99 17012
1168. Non-Fiction 2,074 8 1 21081
Adult Fiction 37,134 164 25 37,273
H.=. Fiction 3,863 it 8 39,866
Child Fiction 14 on a 14 ,14 lu8
TOTAL BOOK STOCK AS OF 11/30/68 1'�z,51y � 172,96u
NET IKREASE IN BOOK STOCK • 431
luded in above fi 9.wes • 12 gifts and !!.29 new titles
P+amolets Discarded 12 Maps Discarded 0
Total Pamphlets 7,512 Total Maps 1,098
.�+�r�..i._irr�y�r�w..r r•.rwrr.r_n_..��
10 168 SIGNED CAROE0 TOTAL
786s '.'r 0I t O84
1651: 232 0 4 228
� 33': 1,99962 1 2 060
DEPOSITED WITH CM TREASURER MAIN 910.39
BRANCH 04
TOTAL DEPOSITS, NOVEMBER* 1968 , :6