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Li orary J'Ourvu;f Report
NE,W MINESSt
AUJOkPNMENT I
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
December 17, 1968
CALL TO ORDER:
A regular meeting of the Burlingame Public Library Board was held on the above given date.
The meeting was called to order at 6:45 P. M. by Vice-Chairman Amstrup.
ROLL CALL:
Trustees Present: Trustee Amstrup, Trustee Lynes, Trustee Hechinger. There was also in
attendance a Mrs. A. G. Baggiani of the League of Women Voters.
Trustees Absent: Trustee Cohendet (excused on account of illness) and Trustee De Martini.
MINUTES:
The minutes of the meeting of November 19, 1968 were approved and adopted.
BILLS:
Bills in the amount of $4,104.25 were ordered paid on a motion by Trustee Hechinger,
seconded by Trustee Lynes and carried unanimously.
LIBRARIAN'S REPORT:
The Librarian's report was read and ordered filed.
Chairman Amstrup, in general remarks, noted that the City Council at their last meeting had
discussed the fact that any city commissioner having two unexcused absences from a commission
meeting in a row should be excused from his duties. Trustee Hechinger indicated his
approval of such a regulation.
The Librarian informed the Board that while he was working at the Library on Sunday
morning, December 15 there was a terrific rainstorm, and around 10:45 water had come in on
12 sections of stacks and had wet 2,000 books. The Librarian called several members of the
staff who took all the books and set them up on the tables to dry. He also took temporary
measures to stop the flow of water and called the roofer. It was determined that the
probable explanation of this is when the street was repaved an outlet to the drains from
the roof was partially covered. Therefore, the water had risen in the downspout and ponded
on the roof. The Librarian talked to the City Engineer about it, and they will put in
clean-outs. The loss of the books is not covered by insurance so far as back-up of gutters
is concerned. There is a special library policy developed by the A.L.A. which the Librarian
is going to investigate and see what we can get, and the cost in relation to our share
of the present policy. There might be further water damage here, such as water rising in
the basement and many thousands of books might be destroyed. The insurance adjuster for
our city policy came by, but there was nothing he could do. Since the Librarian was here
and had cooperative employees, many of the books were saved, and they are all dry now.
COMMUNICATIONS:
The Librarian told the Board that he had sent a very fine set of logging photographs of
logging operations during World War I in Oregon and Washington to the head of the Library
School at the University of Oregon, Mr. Leroy C. Merritt. These photographs were quite
unique in their way, but were of no use to us in this area. He read the Board a letter
of appreciation from Mr. Merritt. He mentioned that Mr. Schmidt, Curator of Collections,
had written a letter of appreciation also.
OLD BUSINESS:
San Francisco Refarence Project: - The Librarian stated that this was turned down by the
State Library Board, and passed out copies of a letter from the Board sent to Mr. ,Anderson
at the San Francisco Library. This letter brought out the need for individual proposals
from our section, and this will be tried at some later date.
Municipal Library Project: - It is the Librarian's opinion that the State Librarian actually
wanted both the cities and the county to cooperate in one system, although, as he mentioned,
the County Library has a system already and Permission to go ahead on it. He feels that
this is the first time there has been any objection to a system by a county librarian. He
said that the City Librarians, in conjunction with the County and City Managers, had
planned on having another meeting December 19, but upon thinking it over had decided that
they were not, too well prepared and felt it would be best to have meetings among themselves
first in order to get their thoughts organized.
Trustee Lynes queried if we had any idea as to how much we are growing per year, and the
Librarian answered that the circulation is remaining constant; also, that there were two
reasons for this - 1. that people are not reading so much, and, 2. that our new books
are staying in the foyer from only two to six months, whereas they used to be there for
one year. By changing the desk arrangements, which he is doing, they will again be there for
a year. Trustee Hechinger expressed surprise that people are not reading so much when
there are so many more new titles, and the Librarian explained that our circulation is still
higher than any Peninsula Library except Palo Alto's, and their per capita is considerably
higher than ours.
There was a short discussion on censorship.
San Mateo Library: The effect of the San Mateo Library's closing upon our circulation
was discussed, and it was decided that there had been very little effect, mainly because
San Mateo people can go to their branches.
NEW BUSINESS:
Library Assistant's Workshop: The Librarian reported on the Library ,Assistants' Workshop
which will be held in San Francisco for two days. This covers general information about
libraries, and we have two or three people who would benefit by it. The fee is $35.00,
and there is money left in our convention fund which will not be used this year. The
Librarian asked the Board's permission to send a couple of people to this workshop. Trustee
Lynes thought this was a good idea and would enable people to do a better job. The rest
of the Board agreed.
Holt Report: Chairman Amstrup asked when the Board would go into the Holt report, that
the Council wanted the Board's ideas before they discussed it. The Board decided to
consider it in detail at the next Board meeting in January, and it was agreed that the
meeting would start at 7:00 P. M. instead of 7:30 in order to have more time to spend
on this report.
Speed Reading: Chairman Amstrup reported that a speed reading project at Mills High
School with film is being put together by a Mr. Jim Tidwell, and asked if the Board would
be interested in seeing the film. The Board agreed that they would like to see the film,
although the idea was expressed that real reading consists in getting the thought from
reading not the speed.
ADJOURNMENT:
Trustee Lynes moved that the meeting be adjourned. Trustee Hechinger seconded the motion _
and it passed unanimously. Meeting adjourned at 7:30 P. M.
Res m ctfuily SubmitteCk�y�x/�'
� ,
George Paul Lechicn
Clerk of the Board
LIBRARIAN'S REPORT
JANUARY 21, 1369
MEETINGS ATTENDED:
Attended regular Council meetings.
ROOF PROBLEMS:
Through the cooperation of the Street Department,, the drain tiles to the back
of the building have been cleaned and two cleanouts installed. It is hoped
that this will alleviate the situation. However, additional screens are being m=ode
to cover not only the outside drain but the area between the Fire 'gall .
The Branch experienced a bad leak in the area behind the stage stacks. This
was due to leaves getting under the screens and plugging the outlet. There csas
six inches of water on this area. When the leak was discovered, the Librarian
called the fire department for a ladder and Assistant Chief Johnson responded
with alacrity. !&- discovered that tha screen had somehow been stepped upon and
the irme screen removed. How, we don't know, but this allowed the few leaves
there to plug the outlet to the down spout. The roofs had been cleaned earlier
and there was very tittle trash.
Many magazines, some bound, were thoroughly soaked, and we were very lucky
that many hundreds of bound periodicals were left untouched although water
was leaking all around tham.
The insurance carrier has bean contacted.
COMPARISON OF STATISTICS • I967+68s
The accompanying table shows a slight increase in circulation and a large
increase in traffic.
Circulation in most libraries is decreasing or standing still in relation to
population growth.
Our circulation is growing slowly, but we expect with a larger display area for
our now books the statistics will show a more rapid gain. As you know, for some
timi , we were sending new books to the stacks after being on display for only
three months or less. They will now be out for maybe; a year.
The increase in traffic is reflected in the increase in reference questions
answered and in the number of people who seem to borrow books but not so many
at a time.
The Holt Report stated that we should increase our discards. As you can see
from the figures, we are already discarding at about the rate he recormranded.
This will be increased during the ensuing year to over 50%, Fut alone will not
insure the necessary expansion as he suggested. We cannot discard 40,000 vial ur:es
as Holt recommended in short order and do even a halfway job of deselection.
We feel that our discard ratio will increase, but not to the point inhere our
library becomes a different institution than it has been with a circulation
per capita twice that of our neighbors.
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COMPARISON OF STATISTICS - 1967-1968
CIRC. CIRC. TRAFFIC TRAFFIC ACYU. ACQU. DISC, DISC,
L MOUTH 1967 1968 1967 1963 1967 1968 1967 1968
January 31,413 34,004 33,647 34,491 817 691 42 508
February 28,740 32,129 29,347 30,864 627 706 125 169
March 33,851 33,491 33,629 34,890 750 644 376 174
April 33,082 30,551 36056 32,499 582 746 652 353
May 32,473 34197 33,162 32,295 639 630 722 201
June 30,602 290027 30,970 27,925 5S4 365 375 328
July 31,815 31,821 289122 30,348 630 903 307 164
August 30,366 28,919 29,072 28,365 789 988 125 756
Sept. 279953 26,578 26,641 28,i37 1,035 456 88 99
October 30,039 30,817 32,610 34,387 8093 634 154 103
November 29,616 30,399 30,443 33,475 837 687 154 256
December 24,365 24,384 26,222 27,336 614 X306 324 307
TOTAL 364065 365017 3700221 375,512 8,797 8,258 3,444 3,41`
% GAIN
OR LOSS + 1 .7% + l4% 61:% • '�;
PERCENTAGE OF DISCARDS TO PURCHASES: 1967 - 39% 1968 - 41%
Librarian's Report January 21, 1 CJ
CHILDREN'S ROOM:
Christ.mas week brought fewer patrons to the Children's Room, except on December
We trimmed the 12-foot tree with a chain of gold and silver, and then had starlaF,
by the tree. Circulation increased the following wae!ev
During the first week of school , we were requested to prepare four large classrorqn
collections of books. Also, we have been calling schools to resume our class
visiting.
When we began our 4inter series of Pre-school Story Hours, we had. a program for
tha mothers while tha children were listening to stories. 'de presented new picture,
books, telling them about a few. They seemed interested. We hope to have a
special program once a month for the mothers.
It seams that the display of the Three Billy Goats Gruff in our case has caus,--d
much interest -,-Io children and adults.
CITY OF BURLINGr^ME
BUDGET EXPENDITURE _
MONTH OF JANUARY, 1969
THIS MEET BALANCE
MONTH TO DATE ALLOWANCE TOTAL
S Salaries 12,580.36 86,619.08 153,019 66,399.92
i!-11 Supplies 98.52 1,051.05 2,000 94 .35
M-12 Printing & Postage 274.59 1,555.28 2,900 1,344.72
M-13 Light, Heat, Paver & Water 276.00 19918.83 3,500 1,581 .17
M-14 Telephone 74.14 488.79 325 336.21
M-16 Building & Grounds Maintenance 24.42 1,058.48 2,500 1,441 .52
14-17 Books s Maps 3063.40 16,557.37 32,000 151,442.63
M-17A Periodicals 117.60 2,565.04 2,800 234.96
M-178 Binding 459.05 1084.68 2,600 1,215.32
M-19 Convention (Librarian) --- 131.61 250 118,39
M-19A Auto Allowance 8.68 44.53 300 255.47
M-19P Convention (Personnel ) --- 150.00 150 0.00
M-19T Convention (Trustees) --- --- 125 125.00
M-20 Dues to Library Associations 75.00 160.25 225 64,75
M-21 Miscellaneous --- 13.00 100 87.00
M-24 Typewriter Repairs --- 56.79 250 193.21
M-27 Comp. Insurance --- --- 2,000 2,000.00
M-20" Contracts 325.00 20260.00 3,900 1,64G.00
M-29 Microfilming Advance --- ••- 750 750.00
C-90 Capital Expenditures -•- 242.91 1,350 1,107.09
TOTAL BEFORE SALARIES 5,096.40 29,638.61 58,525 28,886.39
TOTAL AFTER SALARIES 17,676..76 116,257.69 211,544 95,286.31
STATISTICS FOR DECx_qKa 1 6v
CIRCULATION MAIN . BRANCH�
Books, Adult Non-Fiction 7083 1,130
Child Non-Fiction 1,862 820
Adult Fiction 5,846 1,748
Child Fiction 21133 1,182
Total Book Circulation 17$890 4,880
Periodicals 949 612
1 18= 5,492"
Phonograph Records 653 •-
19� 5,492
Slides ---
Total Circulation 9 52492
Total Branch Circulation
BRANCH & MAIN, GRAND TOTAL CIRCULATION 24,964 (1967s 24,365)
Daily Average for Main 708 % of increases 210a
Daily Average for Branch 220
TOTAL DAILY AVERAGE 92
TRAFFIC COUNT - DECEMBER
Daily Average, Main 741 Total Traffic, Main 20:740
Daily Average, Branch 264 Total Traffic, Branch6 96
00
REGISTRATIONSs ADULT CHILD TOTAL
Men er shi p, �'f/30/683 13002 30424 Tf.,7176
Additions, Dec., 1968 26.1 46 307
Withdrawals, Dec., 1968 235 19 254
�- TOTAL REGISTRATIONS AS OF 12131168 T37;= 3TC 172999
ACCESSIONS AND WITHDRAWALS OF BOOK STOCK:
AS OF CAN- GRAND
11/30/68 ADDED CELLED TOTAL
Adult Non-fiction 38,9320 .320 53 _7= 98#772
Child Non-fiction 17012 583 166 17,204
N.S. Non-Fiction 2,081 9 0 2,090
Adult Fiction 37,273 84 50 37,307
H.S. Fiction 3,866 21 2 3,$$5
Child Fiction 14 108 l06 11 14 203
TOTAL GOOK STOCK AS OF 12/31/68 172 $0 � T07 17
NET INCREASE IN BOOK STOCK - 501
Included in above figures - No gifts and 441 now titles
Pamphlets Addea 79 maps Mad 0
Pamphlets Discarded 12 Maps Discarded 0
Total .Pam2tlets 7j,512 Total Ma2s 1 09$
R CORDING s AS OF ACCES• DIS- RAN
11/30/63 SIONED CARDED TOTAL
e
:
45's 228 � 0 � ,�
228
33's 2 ,060 10 4 2 066
3 372 to
DEPOSITED WITH CITY TREASURER MAIN 1017.55
BRANCH 294_.26
TOTAL DEPOSITS, DECEMBER, 1968 1947 .'b1