HomeMy WebLinkAboutAgenda Packet - LB - 1969.02.18 SMIJM IC LIBRARY swo
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TRUSTEES ABB NT:
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LIBRARIAN'S ;ROOM
Sari Mateo Munici : 1 Librarks Cooperation Projoct
Library Survey Report
MINUTES OF THE MEETING
OF THE
BURLINGAME PUBLIC LIBRARY BOARD
January 21, 1969
CALL TO ORDER:
A regular meeting of the Burlingame Public Library Board was held on the above
given date. The meeting was called to order at 7:20 P. M. by Chairman Cohendet.
ROLL CALL:
Trustees Present: Chairman Cohendet, Trustee Amstrup, Trustee Lynes, Trustee Hechinger,
Trustee DeMartini
Trustees Absent: None
MINUTES:
The minutes of the meeting of December 17, 1968 were corrected to show Trustee DeMartini
excused on account of illness, and then approved and adopted.
BILLS:
Bills in the amount of $5,096.40 were ordered paid on a motion by Trustee DeMartini,
seconded by Trustee Amstrup and carried unanimously.
LIBRARIAN'S REPORT
The Librarian's report was read and ordered filed.
There was a general discussion on the circulation of new books purchased. Chairman
Cohendet stated that she had noted on several recent visits to the library that some new
books had not been taken out much, and was there a method of determining their useage
over a given period of time? The Librarian replied that there was no practical way this
could be done without taking too much staff time; however, that there were several
reasons for some new books not circulating - they had not been given much publicity;
they were not actually particularly good; they did not suit the community need at a
certain time. He added that it is difficult to anticipate the needs of the community; ani
in reply to a question by Trustee Lynes about the useage of review lists, stated that
our books are bought months before they are published and we have only the Kirkus
Index, Library Journal and Book List, and others to guide us. Trustee DeMartini asked
about the percentage of unsuccessful books - fiction specifically - and it was agreed
that only about 5% are poorly circulated. Chairman Cohendet, in reply to her question,
was informed that new books ordered are received as soon as they are published.
COMMUNICATIONS:
There were no communications.
OLD BUSINESS:
San Francisco Cooperative Reference Project:
The Librarian informed the Board that there has been no action on this project lately,
but that the San Francisco Library is in the process of revising it.'
San Mateo Municipal Libraries Cooperation Project:
The Librarian stated that Karl Vollmayer, City Librarian, Redwood City, is working on a
list of items to present to the County Representative before a regular meeting is called
to convey the various cities' viewpoints. This report will include the reasons why the
cities did not join a system under the Spangle report; the dissatisfaction of the cities
when the County Librarian appeared at Sacramento against the system without telling anyone
about it; and the fact that the County formed a system of its own without informing
the cities. The purpose of the meeting is to try to find some way in which there could
be a system set up that would meet with the approval of the State. This meeting should
take place within the next month, and the Librarian said that Mr. Vollmayer is hoping
that one of the Burlingame Trustees can appear along with the City Manager. Chairman
Cohendet queried as to exactly whom the cities were to meet, and the Librarian replied
that there would be Vollmayer, the Assistant County Manager, and possibly the County
Librarian. There was further discussion on the fact that apparently the State has
always favored the Counties, even though the County Libraries have no power over the
cities, and that the cities are concerted in their effort to have a library project
without the County Library, partly due to the fact that much of the County monies would
be devoted to the administrative and not enough would go to the subsidiaries.
Library Survey Report
Trustee Hechinger opened the discu;sion with the statement that the big question was if
the report was conclusive enough 'or us to make a recommendation as to which way we can
go. He stated that in his opinion, it was not. Trustee Amstrup concurred in this opinion,
and presented the idea that possibly we should get an architect, lay down to him what we
need in the way of space, and have him tell us if this could be done with the present
building or if we should have a new one. Trustee De Martini stated that we bought a
report that was going to draw conclusions but that we did not get one, and he personally
would like to go on record as being opposed to spending any more money on it. The Board
agreed that in general they were not satisfied with the report in that it was not definitive
enough. Trustee Lynes asked if we had not outlined specifically what we wanted from this
report in our correspondence with various library consultants. It was again agreed that
this was true, but that we had not received it from the Holt report. Trustee Amstrup
reiterated that only an architect could give us an answer, and Trustee De Martini noted
that when the Recreation Department had a professional consultant, they were given a
conclusion.
After lengthy discussion, it was agreed that the Board should draw up a report based
on the Holt survey which they deem will best meet the needs of the City of Burlingame;
and that they should have a joint meeting with the City Council for discussion and evalua-
tion of this report.
NEW BUSINESS:
There was no new business.
ADJOURNMENT:
Trustee Lynes moved that the meeting be adjourned. Trustee Hechinger seconded the motion
and it passed unanimously. Meeting adjourned at 9:00 P. M.
Respectfully submi ed
14
Geor a Paul Lechich
Clerk of the Board
LIBRARIAN'S REPORT
FEBRUARY 18, 1:69
MEETINGS ATTENDED:
Attended regular Council ;metings.
STORAGE OF EXCESS BOOKS:
Space was made available in the Corporation Yard for the temporary storage
of several thousand discarded and used books. On Saturday, February 1,
the Librarian and several pages, by using the Recreation Department vary, move`,
the boxes of books from the boilerroon, the aisles of the receiving room, the
fan room, and underneath the stack stairs, to tho upper floor of the tIadsr
Ue pertmant building in the Corporation Yard.
!h hope to continue to transport our discards and urvianted gifts at least
monthly until wa have accumulated enough for a book ,ala
There are several thousand duplicate volumes that vn have put aside; for a
possible now branch. In the event that an additional branch is not built, anI
the Holt report recomm::nds against this, the books should be discarded or
transferred to some local library.
REPAIR OF LIGHTING FIXTURES:
During the month ten ballasts were replaced, and two flood lights were added.
The flood fights on the back wall of the reading rot avid greatly not only
to the appearance, but also to the available light on the tables.
Additional floods will be installed in Che reference room, which will
receive nearly double the foot candles as well as improve the rather
dismal atmosphere of this room on dark days and in the evenings,
CHILDREN'S ROOM
The world of the Children's Room continued in its merry whirl - classes
visiting, our visiting classes, more persons registering their children for
pre-school storyhour than we can handle at the Branch, and a markad increase
at the Main (besides those from the Branch.)
During two of the story hour sessions (One at Main and onz- at Branch, ) Mr.
Wickliffe talked to the mothers about adult books and reading. They asked
him to repeat it at a future date.
Perhaps the most rewarding program was that of Tuesday, s=el:iruary 11 . The
library celebrated National Negro History Week by displaying books on the
subject and by "Black Tragedy." This was a presentation by Jansen Lewis, a
student-assistant in our roan, of Slack poetry, music and slider. About n1nc'.7
persons attended the tvio 1/2 hour evening showings. We served coffee and
cookies, furnished by the Lions Club, in the Children's Room,whare we dispiay,ld
the books for this evening. It is interesting to note that no one cast` just
for the program, but stayed to look at books and talk.
On Tuesday, February 18, the Children's Librarians will sF-k--.:ak at the McKinley
School PTA's F'ounder's Day meting. The subject is "Folklore'" and the essence
of her program is a story.
CIT°: Or BURLINGAME
BUDGET EXP`NDITURE
M0N7°ri OF 'Ea2U:CRY' 6
THIS BUDGET A ANCE
AONT{iTO DATE ALLOWANCE TOTAL
-r Salaries 12,034.14 98,653.22 1;38059 54,365.78
-11 Sanppt iP,s 293.46 , 15 9A1 2,000 6549.49
i'il-12 Printing Postage 596.37 2, ;1 .65 20900 748035
114-13 Light, HP-at, Povmr & Tater 315.31 2,234.64 3,500 1 265,36
N-14 ToIephone 76.83 565.67 825 259.33
i'1-16 Building €r Grounds maintenance 366.766 1,425.24 2,500 1,074,,76
M-17 Books & taps 2,486.44 19,043431 32,000 12,956019
H-17A Periodicals 429.50 2,994.54 ?_,800 - 194.54
14-178 Binding 736.53 2,123 .21 2,600 478079
3-19 Convention (Librarian) --- 1431 .61 250 t13Q3"�
M-19A Auto Allowance --- 44.53 300 255.47
t1-19P Convention (Personna1 ) --- 1,x,0.00 150 0.00
�- M-19T Convention (Trustees) 15.00 15.00 125 110.00
M-23 Dues to Library Associations 40.00 200.25 225 24075
M-21 Miscellaneous --- 13.00 100 87,00
r'�-24 Typewriter Repairs -d- 56.79 250 193..21
M-27 Comp. 'insurance --- --- 22000 2,000.00
iA®23 Contracts
,25.00 2,5-5,00 3,900 1,,315.00
M-29 Microfilming Advance --- --- 750 750400
C-90 Capital C—nditures --- 242.91 1,350 1,107009
TOTAL BEFORE SALARIES 5,68775 35026.36 58,525 23,tg,66e4
TOTAL AFTER SALARIES 17,721 .89 133,979-58 211,5'' 77,564.42
STATISTICS FOR JANUARY, 1 )6")
CIRCULATION MIN BRANCH
Books, Adult Non-Fiction 10,067 1,665
Child Non-Fiction 2,523 1,445
Adult Fiction 6,992 . 2,274
Child Fiction 3,256 1,948
Total Book Circulation 22,2.33 7,352
Periodicals 1 273 820
2 ,1118072
Phonograph Records 752
np 3 T,172
Slides 117 ---
Total Circulation 2T,=90 7772
Total Branch Circulation 8 172
BRANCH & MAIN, GRAND TOTAL CIRCULATION 33 (1968: 34,004)
Daily Average for Plain 832 % of decrease: 21-0.
Daily Average for Branch 314
TOTAL DAILY :AVERAGE 1,
TRAFFIC COUNT - JANUARY
Daily Average, Main 342 Total Traffic, Main 23,573
Daily Average, Branch 337 Total Traffic, Branch 81705
Total Daily Average 1,179 Total 32,350
REGISTRATIONS: ADULT CHILD TOTAL
bership 12731/68 13; 8 3 5173,299
Additions, Jan. 1969 336 84 420
Withdrawals, January 1969 321 51 372
TOTAL REGISTRATIONS AS OF 1/31/69 13, 3 3,
ACCESSIONS AND WITHDRAWALS OF BOOK STOCK:
AS OF CAN- GRAND
12/31/68 ADDED CELLED TOTAL
Adult Non-fiction 9` ,7-" — 436 99 —9 9-9
Child Ston-fiction 17,204 128 87 17,245
H.S. Non-Fiction 2,090 6 3 2,093
Adult Fiction 379307 121 44 37,384
H.S. Fiction 3,885 9 2 3,892
Child Fiction 14 203 87 11 14 279
TOTAL BOOK STOCK AS OF 1/31/69 173 7' - 22 17 ,012
NET INCREASE IN BOOK STOCK - 551
Included in above figures - 1 gift and 453 new titles
Pamphlets Added 37 Maps Added 0
Pamphlets Discarded 35 flaps Discarded 0
Total Pamphlets 7,406 Total maps 1,090
RECORDINGS: AS OF ACCES- DIS- GRAND
12/31/68 SIONED CARDED TOTAL
78's 1,064 0� 0 i,�
45's 223 0 0 220
33's 2,o66 10 0 2 076
3t278 10 0 3
DEPOSITED WITH CITY TREASURER MAIN $ 1,060.19
BRANCH 226.19
TOTAL DEPOSITS, JANUARY 1969 1,2 9 67.3V
