HomeMy WebLinkAboutAgenda Packet - LB - 1969.04.15 AGENDA
_ BURLINGAME PUBLIC LIBRARY BOARD
MEETING OF APRIL 15, 1969
TRUSTEES PRESENT:
TRUSTEES ABSENT:
MINUTES OF THE MEETING OF MARCH 18, 1969:
BILLS:
LIBRARIAN'S REPORT:
COMMUNICATIONS:
OLD BUSINESS:
San Mateo Libraries Cooperation Project
Library Survey Report
Budget
NEW BUSINESS:
ADJOURNMENT:
MINUTES OF THE MEETING
OF THE
BURLINGAM E PUBLIC LIBRARY BOARD
March 18, 1969
CALL TO ORDER:
A regular meeting of the Burlingame Public Library Board was held on the above given date.
The meeting was called to order at 7:40 P. M. by Vice-Chairman Amstrup.
ROLL CALL:
Trustees Present: Trustee Amstrup, Trustee Hechinger, Trustee Lynes, Trustee DeMartini.
Trustee DeMartini excused at 8:15 to take care of business.
Trustees Absent: Trustee Cohendet, excused on account of business.
VISIT BY MAYOR
The meeting was attended briefly by Mayor Charlotte Johnson, who at this time graciously
expressed hers and the council 's appreciation of the efforts and time expended by the board
during the past year.
MINUTES:
The minutes of the meeting of February 18, 1969 were approved and adopted.
BILLS:
Bills in the amount of $4,050.02 were ordered paid on a motion by Trustee Hechinger, seconded
by Trustee DeMartini and carried unanimously.
LIBRARIAN'S REPORT:
The Librarian's report was read and ordered filed.
Trustee Lynes commented on our good fortune on not having anyone injured when the ballast
exploded in the reading room, and asked for an explanation of the explosion. The Librarian
explained the construction of the ballast - when they are old or deteriorated because of heat,
the tar-like material in the case may evaporate slightly, and a short may cause a spark, which
in turn can cause the gas to explode. Many of the ballasts in the lights at the library are
15 - 18 years old. He stated that we are replacing defective ones with a new dry type, which
is much safer. The Trustees expressed concern for the safety of the public; and it was moved
by Trustee DeMartini, seconded by Trustee Lynes and carried unanimously that the Librarian
immediately replace all old ballasts with the new dry type.
There was some discussion on capital equipment recently purchased, and the Board was informed
by the Librarian that no theft coverage is provided in the city insurance policy.
COMMUNICATIONS:
The Librarian read a letter from Karl Vollmayer, Librarian of Redwood City, in connection with
the Municipal Library Cooperative Project.
OLD BUSINESS:
San Mateo Cooperative: Mr. Vollmayer stated in above letter he had met with Jack Middaugh,
Assistant County Manager, and Virginia Ross, County Librarian, and they had attempted to iron
out problems relative to this project. Mr. Vollmayer made the point that the decision we
have to make is whether we should have a separate municipal library system or one connected
with the county. If we join with the county, we have two alternatives: 1. A separate municipa
library system which does not include the county, but which would allow county patrons to have
with the system. 2. A cooperative county-wide system. Mr. Vollmayer asked for a decision
from the cities not later than March 31. The city librarians would then be advised of the
consensus and there would be further meetings either with the municipalities and/or the
County.
There was considerable discussion on this subject. Trustee Lynes asked the Librarian what
the benefits would be of joining either tyke of system. The Librarian made the following
points: patrons would have access to more extensive collections on special subjects; we
would be able to obtain monies (25%?) for new construction; some of our work such as cataloging
could possibly be done elsewhere - for example, it costs the County somewhat less than us
for this process, but they are slower. If we were to be used as a storage area, we would
get possibly 75,000 additional volumes and would be paid for keeping them. He said that
actually we would"suffer little from having the County residents use our library. There
was further discussion as to the cost to us, especially in the area of neighboring libraries
being set up as reader service centers. It was finally decided by the Board that it would
be preferable to go along with the County system, and if we did not care for the final
setup, we would not need to join. The Librarian was instructed to write Mr. Vollmayer to
this effect.
Library Survey Report: In answer to inquiry by Vice-Chairman Amstrup as to the next step
on this matter, the Librarian stated that the addendum to the Holt report should be given to
the consideration of the City Council. Discussion followed this on various phases of the
addendum, in particular the question of remodeling versus new construction. Trustee Lynes
inquired the difference in cost, and the Librarian stated remodeling would be about $250,000
and a new building about $750,000 and land. Vice-Chairman Amstrup voiced the opinion that
this was the traditional type of building that people liked for a library, and that he had
heard this expressed even by young people. He asked the Librarian if the staff were unhappy
with the type of building, and was informed that the staff's only unhappiness lay in the
lack of work area. It was the consensus of the Board that it would be preferable to remodel
the present building to preserve its architectural style and warmth rather than construct a
modernistic building that would not necessarily be more utilitarian. As an aside, Trustee
Hechinger stated he thought that the valuable Californiana Room should be better advertised,
and the rest of the Board agreed. After more discussion, Trustee Hechinger moved that the
Board submit the Librarian's Addendum to the Holt Report to the Council with a recommendation
that an architect be hired to become acquainted with the requirements of the library and
to make a study of the library building to determine the feasibility of meeting these
requirements. Trustee Lynes seconded the motion, and it carried unanimously.
NEW BUSINESS:
Appointment of Library Assistants: The Librarian informed the Board that present part-time
library assistants, Jane Matheu and Opal Powell, were on the Civil Service eligible list to
Fill full time library assistant positions as of April 1, 1969. It was moved by Trustee
Lynes and seconded by Trustee Hechinger that they be so appointed. Motion carried unanimously.
Budget: The Librarian presented the budget figures for the Board's approval and brought
out the fact that this budget is only $2,200 more than last year's in spite of greatly increased
costs. However, he mentioned that possibly he had cut too much in the book allotment, only
allowing $1,000 more than 1968, and he would like to get a definite figure on general price
increase in books before submitting this figure. It was the consensus of the Board that more
leeway should be given in the matter of books. The new category of cataloging was explained
by the librarian - in particular, the use of cataloging at the source. We have started to
buy experimentally some bnoks that way for the cost of the book plus 90� for processing.
Trustee Hechinger moved that the book budget be increased to $35,000. Trustee Lynes M conded
the motion, and the motion carried unanimously. Trustee Hechinger then moved that the library's
conservative budget be accepted. Trustee Lynes seconded, and it was carried unanimously.
Parking: The Librarian explained to the Board the problem of 2-hour parking in the library
lot and spoke of the possibility for 4-hour parking on adjacent streets. He recommended
that the library lot be made part 4-hour and part 2-hour for patrons. Trustee Lynes moved
that a letter be writtenta the Parking Commission recommending ten 4-hour parking places for
the lot back of the library. Trustee Hechinger seconded the motion, and it carried unanimously.
- 3 -
ADJOURNMENT:
Trustee Lynes moved that the meeting be adjourned, Trustee Hechinger seconded, the motion
carried. Meeting adjourned at 9:25 P. M.
Respectfully submitted,
George Paul Lechich
Clerk of the Board
APRIL t3pt
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MCluded MIFSe J. Herr= Wake; critin U.C., Lecturer; Mrs. Lucy e."riel-c-on, �ravi
Rflaiwnrqid, Public 1-1brarles'-. Rarry Dolan, ami Pre-sid- orot of Vatta
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his en-In -cc�uirmw�mvt. Also, MW ztaff M-2-mo-ars, Present '-we On tire Hos'pitality
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its 'M:h kept things ruining smconly. a" th'a gm-evii)uz day, Ars.
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f 0 0 T ALLOWANCE TOWI
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I fldfnGrounds his-intenance 1
7 G.61, 2 ��00
T 1 3*'
17 B06%', 798,-49 63 1 t",I ,C-4 32,00-0
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n-I 70 1211 nd i n g 138.55 21'1170.01 600
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P-23P Convention 1521.0o 1 f.
K-I 9T C,1 nva.n t I e v f.Trustees3 15'.00 1 12 5 i 0 1
fl-2 0 Duas to L-;br-&ry Assrcf-tition.-, 5�0,1 2.12�G 1 2 ii 2'21
R-21 Ki sic,--I I an.-of;a 100
A-2-4 Typwriter Repairs 27.0f) 83,-7 9 253 1 21
C,.wmn-, lnsurzmcit, 2,C00
C,0 n t r a ct 4.� 311 2 5 0 3 3,033 6 0`''
Pi M14crofilming Ad'ywico --- 750 0 ac
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TOTAL Uril-RE SALAR- "S 3,430 19 42,SR'66.57 58
TOT-Alt. AFT*-=;I SJft;-AFUFS 211,
sp,usyms raz y%Pml 1 czV)
C 2 111Z(1u,L
v a
Chi Id m*n-IFIct im 2 69;
F i c t I on zf ok -24
h I I d, Fiction
Pei r f O'd I C'.1 I s 1.015 7 7`
84
S1 f'd n 26
Tota I Circulation 2 �I T
Tata 1 Gr mach Circulati=
J, rRJEO fj'RAMn TIT1,114. CIRM ATIOP-1 3 52,�; (196st
8,
DiAlly Averi;�S,;; frr Mtzfn 'it 04, 54
QM a for Branch 30h
A X I I-lyl-
TOTAL 0,4 ILT AAMRIWI- 1.174
--—-———-—- ------------
TWF I C 11", T
- 17-
191 ty'AvataSe, &,.Jn I Gi�'3 T,�,tn I Tr;�0-rkrg sNaira 20'y,
Awsras--t Rr,�mc!7 3?7 To'e.r"Z
Tau,A 0,aily Avara�,im.z
0
R �,-Z�s W� 7, Pet,t�i a 5Y
3)05 0 2
OTAI, RFGXSTRATI!D'4Z� AS OF Vil/6c�
REP-R, —S1 7
Aeu�6t
Chi'd !R�.I-Rctian 17028
Adult FictiMs A-, le�I 13 G 37005
HS. Flatlor. y 899 4 80h
Chflqd Fiction I 1,07 69 J2 I c%,-361,
WiM
T01'19 600M SYMN, AS Ot" 3/.ToI16p9 114",
MET 0ECIREASS IP MIC;' STOCK 529
4nelvd-ad fl. above, fitalres, tr'lfts ad SiPf nnw title$
w-
h!R Discarread
Tntal
Iss
IS-1 cm,", C AR 0 7-M, TOTAL
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1�,1659 '11�7