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HomeMy WebLinkAboutMin - LB - 1969.09.15 MINUTES OF THE MEETING OF THE BURLINGAME PUBLIC LIBRARY BOARD September 15, 1969 CALL TO ORDER: A regular meeting of the Burlingame Public Library Board was held on the above given date. The meeting was called to order at 7:00 P. M. by Chairman Cohendet. ROLL CALL: Trustees Present: Trustee Cohendet, Trustee Hechinger, Trustee Phelan, Trustee Lynes Trustees Absent: Trustee De Martini, excused - business MINUTES: The minutes of the meeting of August 19 were approved and adopted. BILLS: Bills in the amount of $4,980.55 were ordered paid on a motion by Trustee Hechinger seconded by Trustee Lynes and carried. LIBRARIAN'S REPORT: The Librarian's report was read and ordered filed. There were several favorable comments on the registration figures shown. COMMUNICATIONS: There were no communications. OLD BUSINESS: San Mateo Libraries Cooperative Proiect: The Librarian stated that this project was being presented to the City Council at a study meeting later this evening and would be voted on. Building: The Librarian informed the Board that the architect is working on the preliminary plans; that most of the work had been done by the engineer in determining where the building needed strengthening. He said that tension bars, X-frame design, will have to be put in some locations in the building; otheryrise, the building passes all inspection for the city building code. There was some discussion on this point, and Trustee Hechinger asked how the architect was to be paid. The Librarian replied that it was on a percentage fee basis and that the architect would tak: care of paying the engineer. Special Fund: The Librarian read a letter on this subject from the City Manager which stated in part that all gift money should be placed in a fund with the City Treasurer unless the Board provides safekeeping. Also, there should be two signatures on the checks drawn against it. The Librarian went back to the origin of the special fund, which was a small gift from the Friends of the Library and others, plus part of the proceeds from gift and discarded book sales conducted with the help of the Lions Club. This gift was used to make a down payment on a copying machine, which has produced enough income to pay for itself and two others, and to buy some of the Library records, as well as supplies for the machines. There was a discussion of some of the difficulties which would evolve if this money were put in the library fund, such as how could money be budgeted for supplies for machines, how could we buy records and audio-visual equipment, which is not on the library budget. Trustee Lynes asked if some of this money could be i R encumbered if it were put in the city fund, and the Librarian stated that he wasn't sure. He said that if all monies went into the library fund, there would be no point in people giving money to the library forgift books, for instance. He stated that this fund would be discussed further with the City Manager, and the matter brought up at the next Board meeting. There was further discussion, and"the Librarian spoke of his previous hopes to purchase from this fund art paintings to loan out to patrons, such as is the practice at the San Mateo, Menlo Park, and South San Francisco libraries. Several library supply houses carry these, and under the proposed new System, they could be exchanged with those from other participating libraries. NEW BUSINESS: There was no new business. ADJOURNMENT: The meeting adjourned at 7:30 P. M. on a motion by Trustee Lynes seconded by Trustee Hechinger. Respectfully submitted, George Paul Lechich Clerk of the Board